Operation Services OverviewOperation Services Overview

10/4/2005

OrganizationOrganization

Director of OPS -Ken Mannon

Building Systems and

Energy Mgmt

Steve Strickland

Real Estate

Services

Helen Matson

Dept Admin

Leora Spence

Project Management, Planning &

Design

Maint. & Repairs –

Fleet / Facilities

Tracy Ochsner

Deputy OPS Director

–Jared Interholzinger

Project Management Project Management Project Design Project Design

P M P D

P M P D STAFFP M P D STAFF

Steve Seefeld, CDTSteve Seefeld, CDTRon Kechter, P.E.Ron Kechter, P.E.

Steve WhiteSteve White

David YeeDavid Yee

Facilities Project Managers

Architect / Designer

MissionMissionTo provide quality project management, planning & design services to all City

Departments, in which projects are completed within budget, within the

milestone schedule, and with customer satisfaction being at the utmost

importance

ResponsibilitiesResponsibilities

Provide Project Management, Planning and Design for all “above ground” (buildings) structures, including new buildings and all remodel work

Projects follow the Guidance of the

“Capital Projects Procedures Manual”

Conceptual Design Phase

Preliminary Design Phase

Final Design Phase

Right-of-Way Acquisition

Bidding Phase

Construction Phase

Close Out Phase

Current Projects

Project Management

Design Support

Furniture Design and Layout

Budget: 3.9 MillionProject: Northside Atzlan Center

Phase: Design

Budget: $32 Million Project: Police Services

Phase: Design

Budget: $2.47 MillionProject: Vehicle & Equipment Storage

Phase: Closeout

Budget: $2.43 MillionProject: Sand and De-icing Facility at Streets

Phase: Final Design

Budget: $2.43 MillionProject: Sand and Deicing Facility at Streets

Phase: Final Design

Budget: $9.13 MillionProject: CSU Transit Center

Phase: Phase 2 Design

Budget: $400,000Project: Compressed Natural Gas / H2 Station

Phase: Completed

Budget: $400,000Project: Compressed Natural Gas / H2 Station

Phase: Completed

Budget: $134,500Project: Franz- Smith Cabin at Musuem

Phase: Closeout

Budget: $10.5 M

Project: Civic Center Parking Structure

Phase: Completed

Parks Maintenance Downtown Shop

Lincoln Center HVAC Replacement

281 North College HVAC Replacement

Other Projects

Mulberry Pool and Water Playground

Backup Natural Gas Compressor

Dept AdministrationDept Administration

LeOra Spence, Admin Support Supervisor

Staff

Carol Rankin, Admin Clerk II

Annie Houston, Accounts Payable rep

Jan Watson, Accounts Payable Rep

Kayla Ballard, Admin Clerk

ResponsibilitiesResponsibilities

Department Office Support

Personnel Support Services

Travel / Training / Reception

Reports

Vehicle Rentals

Financial Accounting

Accts Payable

Budget Analysis

Expenditure Tracking

Billing

Facility Maintenance

Maintenance. & Repairs –Facilities

Tracy Ochsner

Maintenance Supervisor

Bruce Byrne

4 Technicians

Custodial Services

Joan Barrie

1

Scheduler/ Technician

ResponsibilitiesResponsibilities

Maintenance of 75 Buildings

1 Million Square Feet +

Over 4,600 Work orders each year

Coordinate Contractors

Preventative Maintenance

Building Inspections

General Building Maintenance

Small Remodel Projects

Custodial Services

Electrical Systems

Fleet Maintenance

Maintenance. & Repairs –Fleet

Tracy Ochsner

1 Shop Supervisor

Dave Leicester

4 - Team Leaders

11 Technicians

2-Hourly Assistants

3 Buscleaners

5 Hourly Fuelers

3 Part Assistants

1 Scheduler

Parts Supervisor

Shane Armfield

ResponsibilitiesResponsibilities

4 Shops

906 Vine Street (vacant)835 Wood Street

Streets ShopTransfort Shop

Wood Street Shop

Photo Here

906 Vine Shop

Currently Vacant

906 Vine Shop

Photo Here

835 Wood Street

1 Shop Supervisor2 Team Leaders 6 Mechanics 1 Service Writer1 Parts Assistant2 Hourly Helpers

Transfort Shop

1 Shop Supervisor2 Team Leaders 3 Mechanics 1 Parts Assistant3 Bus Cleaners

5 Bus Fuelers

Streets Shop

Photo Here

Streets Shop

1 Team Leader1.5 Mechanics .5 Parts Assistant

PartsParts

3 Locations

over $500,000 Inventory

6,000 Different types of parts

$1.15 Million of volume annually

Fuel Fuel

4 Sites

Transfort

Wood Street

Park Shop

Collindale

Fossil Creek Park

2004 Totals

Unleaded 512,982 Gallons

Diesel 437,315 Gallons

Propane 23,048 Gallons

Natural Gas 1,390+ Gallons

BioDiesel (2005) 51,741 Gallons

Fleet ProfileBuses 49Cars 296Pickups/ Vans 380Trucks 202Motorcycles 14Mowers 112Sweepers 11Tractors/ Backhoes / graders 82Trailers 178Large Construction Equip 26Small Construction Equip 291Utility Trucksters 65Misc. 152 Total 1,858 Units

Energy Services/ HVAC Maintenenace Steve Strickland

EMCS and Access Control Systems

1 HVAC Team Leader

3 Technicians

1 Controls Specialist

Real Estate ServicesReal Estate Services

Real Estate Manager - Helen Matson

1 Real Estate Specialist

3 Real Estate Specialist II

1 Real Estate Specialist III

Current Project HighlightsCurrent Project Highlights

Purchasing land /conversation easements for Natural Areas

Acquiring Land / easements for the Dry Creek Project

Acquiring Land / easements Timberline Road Widening Project

Acquiring Land / easements Prospect Road Widening Project

190 total active projects

The services we provide include:• Property Research

• Site Selection

• Real Estate Appraisals and Valuations

• Land Negotiations and Acquisitions

• Right-of-Way Acquisitions

• Property Management

• Property Disposal

• Strategic Space Planning

•Eminent Domain Acquisition

Affordable Housing CLRS City Attorney’s Office

City Manager’s Office Engineering

Light & Power

Operation Services Planning and Zoning

Police Services Poudre Fire Authority Natural Resources

Water & Wastewater

Real Estate Services works with a wide variety of City departments including:

Natural Areas

Facility Sites

Trail Easements

Engineering Projects

Streets

The scope of our work ranges from voluntary agreements to the condemnation of land through eminent domain.

In any negotiation, it is our policy to ensure that property owners are treated fairly and that tax payers

money is appropriately spent