Opreational Information Year 2009mlg

8/8/2019 Opreational Information Year 2009mlg

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OPERATIONAL INFORMATION YEAR 2009

Ministry of Local Government, Relief & Rehabilitation,

Co-operative, Rural Development, Social welfare andProbation & Child Care Service

Northern Province

PART I

Institutional set-ups

1. History and Background

The Provincial Council is established in 1990 by virtue of devolution of

powers of the 13th amendment of the constitution. The act No 42 of 1987

to the constitution has given mandate to the Secretary of Local

Government to perform statutory functions which described in this report.

The Northern and Eastern Provincial Council was divided as Northern

Provincial and Eastern Provincial Council based on the Supreme Court

judgment on 16.10.2006. Accordingly it has been functioning as twoseparate entities since 22.12.2006.

Ministry of Local Government newly established on 01.01.2008 and this

Ministry delegated the power to supervise and monitor the Departments

such as Local Government, Co-operative, Rural Development, Industries,

Social Services and Probation & Child Care Services in implement the

policies pertaining to devolve functions within the National Policy frame

work and coordinating and overseeing the activities of the above sectors.

Further co-ordination of Relief and Rehabilitation which also has been


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Authorities Act (LAA) covers Municipal Council Ordinance, Urban Council

Ordinance, Pradeshiya Sabha Act, Co-operative, Industries, Rural

Development and Social welfare govern by Co-operative law, Industrial

law and Societies Ordinance and Social services law. This Ministry

involves livelihood activities through its institution.

Since 2008 the following departments and units are functioning under the

supervision of the Ministry

1. Department of Local Government

2. Department of Co-operative Development

3. Department of Industries

4. Department of Rural Development

5. Department of Social Services

6. Department of Probation & Child Care Services


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2. Human Resource

Cadre Position Cadre Requirement Approved Cadre Cadre Vacancies

Secretary (SLAS) 1 1 -

Asst Secretary(Administration) (SLASII/I)

1 2 1

Accountant (SLAcctS II/I) 1 2 1

Director

(SLPS III)

- - -

Asst, Director

(SLPS III)

- 1 1

Management Assistant(Supra)

1 1 -

Development Assistant 1 2 1

Local GovernmentAssistant

1 2 1

Program Assistant 6 6 -

Management Assistant I - 2 2

Management AssistantII/III

8 8 -

Translator - 1 1

Data Entry Operator 1 1 -

Drivers 3 4 1

OES 3 4 1


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3. Management Arrangement Chart

MINISTRY OF LOCAL GOVERNMNET, RELIEF & REHABILITATION, CO-OPERATIVE,RURAL DEVELOPMENT, INDUSTRIES, & SOCIAL WELFARE

NORTHERN PROVINCE COUNCIL - 2009

P.A

SECRETARY

Chief Accountant Senior Asst. Secretary

(Administration)

Director

(Planning)

Senior Asst. Secretary

(Local Govt Reforms Unit)

Administrative Officer

P.A M.A

D.A

P.A M.A P.AD.E.O

Driver OES

M.A

C.M.A

Asst. Director of Planning Asst. Secretary

TRA

WATCHER

H.W.T

T.O DRA

C.M.A -Chief Management Assistant

D.A. -Development Assistant

P.A -Programme Assistant

M.A - Management Assistant

D.E.O - Data Entry OperatorT.O - Technical Officer

DRA - Draughtsman

H.W.T - Hardware Technician

S&P - System Administrator & ProgrammerTRA - Translator

S & P

RehabilitationDivision

DisasterManagement

Division


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4. Management Organizational Resource:

4.1 Land & Building (Not owned)

Building

InstitutionAvailable

Land

Space

Occupied

sq.ft

Own

Building

sq.ft

Rent

Building

sq.ft

Additional

Space sq.ft

No.of Other

QuartersStore Space

Ministry of

Local

Government

- 1300sq ft - - - - -

4.2 Vehicle

Institution Car Pick-up JeepThree

wheelerLorry Bicycle Heavy vehicle Other (VAN)

Ministry of

LocalGovernment

1 KE-

6031 1 HM-2208 - - - - - 1 NA-7531


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4.3 Furniture

Table Chairs Almyrah Others

Institution Available Requi

rement

Available Requi

rement

Available Requi

rement

Available Requi

rement

Ministry of

Local

Government28 - 44 - 8 -

Com.Table-5Filling cubenet-26

Com.thain-6

4.4 Equipment & Machinery

Institution ComputerPhoto

copier

Printer /

Roneo

Type

writerTelephone Fax Generator

Any

Other

Ministry of Local

Government 12 3 9 - 3 1 - -


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Part II

1. Mission Statement

Vision

Good Local Government and Social Empowerment

MissionPromote Social Welfare and Good Governance through Social Empowerment,

Institutional Building and Establish Local Self Government

Objectives

1. Ensure the Best functioning of local authorities by introducing localgovernance & implementation of local government reform

2. Promote community empowerment and mobilization to promotecommunity Based organization for active citizen participation

3. Ensure the promotion and developing of small industries livelihoodenterprises development

4. Ensure the accessibility of micro credit facilities for incomegeneration programmes

5. Provide care and protection to the needy children and women inthe society and developing the socio economic condition of the

people especially disadvantage groups

6. Amelioration of the living condition of the poor and the vulnerablegroups such as sick, physically and mentally disabled, the aged,

disaster victims and drugs addicts

7. Coordinate and monitor the relief, rehabilitation and reconstruction


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2. Key Result Areas of the Sector 2009

* Sustaining the Human Resource & Services delivery system

* Effective & Efficient, Coordinate and Monitor the Donor Funded

Projects

* Guide, Coordinate and Monitor the Sectoral, Programme

efficiently

* Provision of information for stake holder in time

* Implementation of Local Government Reforms as scheduled* Initiate Resource Mobilization

* Disaster Management

3. Service Delivery

a. Capital

Source ofFund

AmountAllocated

AmountReleased

AmountSpend

Indicatorpercentageon released

funds

CBG 1,453,580 1453580 1453580 100%

PSDG 20,000,000 10,500,000 10,500,000 100%IRDP

Any Other


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b.Recurrent Expenditure

Source ofFund

AmountAllocated

AmountReleased

Amount Spend Indicatorpercentage

onreleased

funds

Personal

Emoluments17,616,000 12,000,000 11,924,978.71 100%

OtherExpenditure

3,036,500 1,434,150 2,967,207.41 100%

4. Strength & Weakness

1. The Ministrys main strength

* We have District & Divisional level organization and required human

Resources to implement any type of project in field level. Effective

coordinate service delivery system

3. Problem & Constraints

* Lack of funds in the Provincial Council

* Hindrance in accessibility of project sites

* Delay in getting information in the fields

* Lack of proper transport & Communication facilities hampers


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c. Performance (input output indicator)

Details Programme Financial PerformancePhysical

PerformanceProgramme benefit

District

Summary of

Programme(accordingly

Source of Fund)

Source

of

Fund

Implementing

Agency

Allocation

Released

Allocation

Spent

Indicator

(%)Indicator (%)

Employment

CreatedBeneficiaries

Mannar

Vavuniya

Trincomalee

Housing development

through provision of

grants

Housing development

through provision of

grants

Capacity development

of government

institutions

Purchasing of

Equipment

PSDG

PSDG

PSDG

CBG

Dept of social

service

Dept of social

service

Dept of Rural

development

Ministry of

Local

Government

4.875

1.625

4.00

1,453,580

4.875

1.625

4.00

1,453,580

100%

100%

100%

100%

100%

100%

100%

100%

-

-

-

15women

headed

families

5women

headed

families

-

Staff

Documents

Opreational Information Year 2009mlg