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OMNI HR Training Guide

OPS Express/Creating an OPS Job Offer Key Information: OMNI Recruiting Training Guides OPS Information Required Role: FSU_SS_MANAGER Understanding the OPS Express/Making an OPS Job Offer Process: Each semester, HR-Employment creates a job opening pool for the entire university to use called the OPS Express Pool. This pool allows departments to hire OPS candidates in an expedited manner. A department can also create their own regular OPS pool to recruit and hire from. In this topic, you will learn how to create standard OPS and OPS Express job offers. The OPS Express application is a condensed version that only requires applicants to provide their contact information, education details, and answer the standard application questions. Although the hiring department must still ensure that the candidate qualifies, is interviewed, and pre-employment checks are completed, as far as the electronic processes are concerned, the department does not have to request applicants to be routed, create interview evaluations, record disposition codes, or complete the pre-employment checklist in OMNI for OPS candidates. Once an applicant has applied to the OPS Express, has been interviewed, and pre-employment checks completed, the department can proceed to making a job offer on their applicant record. Each department on campus has the ability to hire applicants through the OPS Express process.

Departments should create job offers for unadvertised faculty hires through the Faculty OPS Express pool. Please refer to the job aid for Appointing OPS Faculty via Faculty OPS Express for detailed instructions on this process.

Step Action

1. Click the Recruiting tile.

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Step Action

2. Click the Search Job Openings tab.

Step Action

3. Enter the desired Job Opening ID. Click the Search button.

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Step Action

4. Select the appropriate Job Opening link.

Step Action

5. Click the Other Actions dropdown list for the desired applicant.

Step Action

6. Click the Prepare / View Job Offer list item.

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Step Action

7. Begin on the Offer Details tab.

NOTE: If you are submitting an offer on an OPS pool created for your department, much of the data on the Offer Details page will be populated from the job opening.

Step Action

8. Navigate to the Job Offer Components section. Click the Component list. Click the Base Salary Offer Component list item.

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Step Action

9. Enter the appropriate Offer Amount at an hourly rate. NOTE: OPS job offers are entered at an hourly rate, unless hiring into an Exempt OPS, OPS Faculty, Graduate Assistant, or Full Time Postdoctoral Scholar Job Code.

Step Action

10. Click the Frequency list. NOTE: Select "Hourly" unless appointing in one of the categories listed above.

Step Action

11. Navigate to the Comments section. Enter information as needed into the Comments field. NOTE: Include any relevant information pertaining to the applicant and/or job offer such as employee ID (if applicable), type of appointment, etc.

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Step Action

12. Navigate to the FSU Offer – Additional Info section. Enter the appropriate Job Code or click the look up Job Code button to select the appropriate OPS Job Code. NOTE: OPS X is not a valid job code.

To determine the appropriate OPS job code, review the information at the link below http://hr.fsu.edu/PDF/Forms/compensation/OPS_Job_Codes.pdf.

Step Action

13. Enter the appropriate Department or use the lookup button to search and select the desired Department.

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Step Action

14. Enter the appropriate Location Code or use the lookup button to search and select the desired Location Code.

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15. Enter the appropriate Supervisor ID or use the lookup icon to search for the desired Supervisor ID.

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16. Enter the appropriate Mail Code or use the lookup icon to search for the desired Mail Code.

Step Action

17. Enter the appropriate Weekly Std Hours.

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Step Action 18. Click the U.S. Citizen? list.

Select the appropriate answer from the list.

Step Action 19. Select the appropriate Empl Class list item.

NOTE: Select "OPS" for standard OPS job offers.

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Step Action

21. Enter the appropriate funding distribution information into the Percent of Distribution field. If the position is funded by multiple funding sources, click

the plus sign to add additional funding information. NOTE: The total Percent of Distribution must equal 100%.

Step Action

20. Enter the Begin Date. NOTE: Use the university payroll calendar to assist in identifying a start date, and be mindful of the time needed to conduct a background check.

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23. Enter the appropriate Funding End Date. NOTE: All OPS job offers must have a Funding End Date.

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22. Enter the appropriate funding Combo Code or use the lookup icon to search for the desired funding Combo Code. NOTE: The code must contain an “O” for OPS offers.

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Step Action

24. Click the Calc Period Amt button to calculate the Total Budget Amount.

Step Action 25. Use the lookup button to search and select the desired Pre-Mgr Approver, if applicable.

NOTE: Identifying a Pre-Mgr Approver is optional.

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Step Action 26. Click the Background Check tab.

Step Action

27. Enter a Description of Duties for the appointment. NOTE: Description of Duties is required for OPS Express job offers. It is not required for standard OPS offers submitted from a job opening (since the description is included in the job posting).

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28. Confirm the Budget Manager and Budget Manager Email. Enter a Purchase Order # (budget number) and Line # (fund number).

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29. Answer all questions on the Background Check Questionnaire to generate the appropriate Background Check level.

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Step Action

30. Click the Outside Recruiting tab.

Step Action

31. Answer Questions 1 and 2, as appropriate. NOTE: Always answer "Not Applicable" to Question 2 for OPS job offers.

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Step Action

32. Click the Save as Draft button to save, or the Submit for Approval button to submit.

Step Action 33. Select the OK button.

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Step Action

34. Navigate to the Approvals tab to review the status of the job offer in the workflow.

NOTE: To check the job offer status in workflow, navigate to the job opening through Recruiting > Search Job Openings > across from the candidate’s name select Other Actions > Recruiting Actions > Prepare / View Job Offer > click on the Approvals tab.

Congratulations! You have completed the topic.

Questions on this procedure? Contact your assigned Employment Recruiter.