oracle irecruitment 21-11-2008-A

iRecruitment Summary GuideBy Hamdy Mohamed

Descriptive Flexfields (DFF)The following DFFs must be frozen otherwise you will not be able to access certain IRC forms or you will encounter errors : Additional Search Criteria Details Additional Vacancy Details Additional Default Posting Details Additional Recruiting Site Information Additional Notification Preference Details Add'l Competence Element Det's Additional Qualification Details Additional Posting Content Details Offer Details Additional Address Details

Note: The context box will appear on your Recruitment forms if you leave it checked Displayed. Therefore before freezing the above uncheck this to remove the displayed box. However, you should not remove the displayed checkbox from the Personal Address Information DFF otherwise your external candidates will not be able tosave their address. Refer to MetaLink Note #387203.1

The following DFFs are ones that you may wish to add additional information into for your applicants, they include : Additional Previous Employer Details Additional Vacancy Details Additional Personal Details (*)

Remember if you make any of this information required for applicants it will be required for employees as well.

Table Name per_people_f ppf, per_person_types pptTable ColumnsValue ppf.full_name||' (Person ID='||ppf.person_id||')'Where/order ByWHERE ppf.business_group_id +0 =:$PROFILES$.per_business_group_idANDppt.person_type_id= ppf.person_type_id +0ANDppt.system_person_type in ('EMP','EMP_APL','EX_EMP','EX_EMP_APL')ANDppf.effective_start_date =(select max(effective_start_date)fromper_people_fppf1whereppf1.person_id= ppf.person_id)ORDER BY nvl(ppf.order_name, ppf.full_name)Additional Columnsppf.national_identifier "SSN"(25), ppf.employee_number "Employee Number"(20)

Where/Order ByWHERE OBSOLETE_FLAG'Y'ORDER BY TERRITORY_SHORT_NAME

Lookup Values PROFESSIONAL_AREA (IRC_PROFESSIONAL_AREA) EMPLOYEE CATEGORY (EMP_CAT) COMPETENCE TYPE (IRC_COMPETENCE_TYPE) OFFER DECLINE (IRC_OFFER_DECLINE_REASON) APPLICANT CHANGE REASON (APL_ASSIGN_REASON) QUALIFICATION CATEGORIES (PER_CATEGORIES) CREATE COMPENSATION ELEMENT (IRC_VARIABLE_COMP_ELEMENT)

CodeLookup Code MeaningLookup Code DescriptionTagFromToEnabled

ACCTAccounting1-Jan-90*

ADMINAdministration1-Jan-90*

COMPUTINGComputing*

CONSConsulting1-Jan-90*

ENGEngineering1-Jan-90*

FINFinance1-Jan-90*

HEALTHHealth Care Worker1-Jan-90*

HRHuman Resources1-Jan-90*

ITInformation Technology1-Jan-90*

ITSUIT Support1-Jan-90*

MANManufacturing1-Jan-90*

MARKETINGMarketing*

NURSENursing1-Jan-90*

SALESSales*

XXX_IT_SUPPORTXXX_IT_SUPPORT1-Nov-08*


APPPC Applications1-Jan-90

COMCommunication1-Jan-90*

CORECoreCore1-Jan-50*

EXPExperience*

FIREFire1-Jan-90*

FUNCFunctional*

HIEDHigher EducationHigher Education1-Jan-90*

HLTHHealthcareHealthcare1-Jan-90*

LANGLanguageLanguage1-Jan-50*

MAINTMaintenanceMaintenance1-Jan-90*

MANAManagement*

MS OFFICEMS OfficeMS Office1-Jan-50*

PCPC SkillsPC Skills1-Jan-90*

PMProject ManagementProject Management1-Jan-90*

POLICEPolice1-Jan-90*

RETAILRetail1-Jan-90*

SLSales1-Jan-50*

TECHTechnical*


1Pre-School Education*

1001Qualification Improvement*

1002Professional Retraining*

101Upper Level Post Graduate Study*

102Post Graduate Course, Residency*

103Professional Skills' Improvement Institute*

104Professional Skills' Improvement Faculty of a University*

105Institute of Improvement*

106Qualification Improvement Courses (Belong to Ministry)*

107Qualification Improvement Courses*

108Courses of a Special Purpose*

109National University*

11Engineer*

110Private Educational Establishment*

111The Educational Centre of a Placement Service*

1112Cedar Alps Overall Course1-Jan-08*

112Other Forms of Improvement of Professional Skill*

12Doctorate(1)*

2Primary Education*

3Fundamental General Education*

4Secondary Education*

5Primary Professional Education*

6Secondary Professional Education*

7Partial Higher Education*

8Higher Education*

9Post Graduate Education*

AWAward(1)*

AWARDAward1-Jan-50*

BACHBachelors1-Jan-50*

CERTCertification1-Jan-97*

CTCertificate1-Jan-50*

CTB_REGRegistration12-Jan-04*

DOCDoctorate1-Jan-50*

DTDegree*

EDUCEducation1-Jan-97*

HONORSHonors1-Jan-50*

IE_BACH_DEGREEBachelors Degree*

IE_DIPLOMADiploma*

IE_DIT_CERTDIT Certificate*

IE_DOCT_DEGREEDoctorate Degree*

IE_GRAD_DIPLOMAGraduate Diploma*

IE_HIGHER_DIPLOMAHigher Diploma*

IE_MASTER_DEGREEMaster Degree*

IE_NAT_CERTNational Certificate*

LCLicense(1)*

LICENSELicense1-Jan-50*

MASTERMaster1-Jan-50*

NATDIPNational Diploma1-Jan-50*

CodeLookup Code MeaningLookup Code Description

401401(k) Plan401(k) Plan

403403b Plan403b Plan

BEAWRDAwardsAwards

BECOMCommissionCommission

BEEXPRMExceptional PremiumExceptional Premium

BEHWALHome Work AllowanceHome Work Allowance

BEIPRMInsalubrity PremiumInsalubrity Premium

BEMEALMeal CheckMeal Check

BERSKPRisk PremiumRisk Premium

BESBPStand-by PremiumStand-by Premium

BESHFTShift PayShift Pay

BESTKStock PurchaseStock Purchase

BONUSBonus EligibleBonus Eligible

CARCar ProvidedCar Provided

CARALLCar AllowanceCar Allowance

COMMCommission EligibleCommission Eligible

DENTALDental CoverageDental Coverage

DISABLDisability InsuranceDisability Insurance

FLEXFlexible Benefit PlanFlexible Benefit Plan

FUELFuel AllowanceFuel Allowance

MEDMedical CoverageMedical Coverage

PENSIONPension PlanPension Plan

STOCKStock Option EligibleStock Option Eligible

UKACCAccommodationAccommodation

UKBONBonusBonus

UKCCAREChild Care VouchersChild Care Vouchers

UKCOCARCompany CarCompany Car

UKFLEXBFlexible BenefitsFlexible Benefits

UKFLEXWFlexible WorkingFlexible Working

UKHLTHHealth InsuranceHealth Insurance

UKMILEMileage AllowanceMileage Allowance

UKNCPENNon-contributory PensionNon-contributory Pension

UKOTEOTEOTE

UKSSAVEShare SaveShare Save

UKUNIFUniformUniform

VACVacation Buy/Sell PlanVacation Buy/Sell Plan

VISIONVision CoverageVision Coverage

XXX_401XXX_401

XXX_LAPTOPXXX_LAPTOP

ZACOMODTotal cost to company modelTotal cost to company model

ZAMEDMedical AidMedical Aid

ZAPENPension FundPension Fund

ZAPROVProvident FundProvident Fund

ZATRAVTravel and subsistence allowanceTravel and subsistence allowance

Profile OptionsOTA: Data Source Module required to access the Question Bank and Tests. Responsibility LevelIRC: Homepage Function redirects users to the previous page after they hit cancel or complete.Responsibility LevelIRC: Allow Multiple Offers for Candidates determines if applicants can receive more than one job offer. Site LevelIRC: Candidate Permission Set identifies the permission set (menus) IRC grants to candidates when they register on the job site. Responsibility LevelIRC: Default Max. Applicants defines the default number of applicants an agency can submit for a vacancy. Site LevelIRC: Document Upload Count Limit determines the total number of documents that a candidate can upload to IRC. Site LevelIRC: Upload File Size Limit determines the size of documents uploaded into the system. Site LevelIRC: External Framework Agent identifies the URL for the external web server. Site LevelIRC: Registration Responsibility identifies the responsibility a user is given at log in. Responsibility LevelIRC: Resume Required to ensure applicants submit a resume when they apply for a job. Responsibility LevelIRC: Vacancy Approval Transaction Type defines which vacancy approvals transaction type is used. If you do not wish to use approvals leave this blank (Hint: Used for testing to avoid approval chains). Site LevelIRC: Visible Preference Default Controls the default setting for Allow Account to be Searched check box on Candidate Preference Page. Site Level (Hint: Set to YES, must comply with Local Legislation)HR: Enable DTW4 defaulting A payroll profile, but must be set to YES in order to hire an applicant that has been processed through IRC to Oracle. Site Level

Recruiting Activities

Create Vacancies Recruiters and managers can create vacancies in Oracle iRecruitment based on business needs. Vacancies are posted internally (for employee applicants) and externally for the general public to apply. The company can choose what information they want to include in their vacancies, such as how to name it and number of openings.

Adding DFFs The Additional Vacancy Details DFF can be used to add fields to the Create Requisition form. For example: Is the vacancy budgeted? Is it a Replacement or Addition? Remember: If you make it required you are making it required on the PUI (Professional User Interface)Form.

Team Details You can attach a recruiter to your vacancy and you add your interview team to the vacancy. There are three levels of security Team, Business and Team and Public. By using these different levels of security you can restrict access to your vacancies. For example if you select Team the vacancy will be restricted to those you select as part of the interview team.

Assessments You can create assessments (tests) that you want applicants to complete and attach them to your vacancies. Using a profile option you can have candidates take the assessment upon registration IRC:REGISTRATION TEST or you can have them take the assessment when they apply for a job. Tests can be different forms, you can create a proficiency test related to the vacancy being hired for or you can create a general registration test, such as Are you eligible to work in the KSA?

Approvals There are many seeded workflows within the Oracle suite, iRecruitment is no different. However the seeded approvals have many layers of approval up the supervisor hierarchy chain. It is likely that your business requirements will be such that you need to modify not only the approval chain, but potentially who the approvers are.

Searching Vacancies When vacancies have been created and approved they can be searched. It is important to note that you cannot view vacancies that are in the workflow approval cycle. Managers and recruiters can view vacancies, view applicants and view the status of the vacancies (which are based on Lookups and can be modified). By searching vacancies recruiters can see who has applied for jobs and what status the applicant is at any given point in time.

Watch Out For

Offers You cannot perform ad hoc updates to offers in the current release of Oracle. Refer to MetaLink 5453582 UNABLE TO MODIFY OFFER LETTER IN THE BROWSER

Assessments You create a custom responsibility and cannot see the Assessment Link on your navigator, but it is on your menu. Why? You need to grant the permissions using the Functional Administrator.

Hiring Applicants You found your applicant and want to hire them into Oracle HR, however in the Action field there is no Hire Applicant available. Why? Make sure your applicant has been Accepted, their status must be accepted or you cannot hire them.

Offer Letters The seeded offer letter IRCESOFT_EN.RTF does not have State in the address line. This must be done using XML Publisher and the Address Regions.

Phone Numbers External candidates can enter phone numbers with Alpha Characters. This is expected behavior.

Assessments You are creating a vacancy and want to attach the assessment you created you cannot find it. Why? The question bank / tests are not published; make sure you publish your assessments

Missing Registration Data Your external candidates address is not saving in the system after it has been entered and saved. Why? Your DFF Personal Address Information has the Context Displayed box unchecked, it must be checked.

Turn Off Assessment For external applicants upon registration. This is a profile setting. In Profile Options query IRC: Registration Test and blank the value.

Responsibilities Many of the delivered responsibilities do not come with the grant box checked. Make sure the responsibilities you are using have the appropriate grants enabled.

Glossary of Terms

Candidates A candidate is a person who has either directly provided their personal and professional information to acompanys job site or provided their resume and details to a manager or recruiter for entering in the iRecruitment system

Applicants A candidate for employment in a Business Group

Competence Profile Where you record applicant and employee accomplishments, for example, proficiency in a competence

Recruiter A responsibility within iRecruitment that allows specific users the ability to create vacancies, search vacancies and applicants, create offer letters, etc. They are the superuser

Question Banks Build question banks to use to create tests. You can pull questions from your question bank or use Quick Test to use all the questions in your bank.

Offers Recruiters and managers use this functionality to offer a job/position to a candidate

Job Postings Job postings are tied to jobs which are tied to vacancies. By creating a job bank you make setting up vacancies faster and more streamlined.

Workflow/AME There are delivered notifications and approvals within iRecruitment. However, most users will need to modify the approvals and notifications to suit their business requirements.

Personalizations Allow you to format the recruiting screens using OA Framework; delivered functionality within the system so you do not have to customize.

Documents

oracle irecruitment 21-11-2008-A