ORANGE COUNTY GOVERNMENT Award of Inmate Commissary and Banking Services RFP April 22, 2014

ORANGE COUNTY GOVERNMENT

Award of Inmate Commissary and Banking Services RFP

April 22, 2014

• Commissary History

• RFP Process

• Fee Proposals• Consensus Procurement Committee

Scores • Board Motion

Presentation Outline

Pre-privatization (prior to August 2002)

• Staffed by 2 Correctional Officers and an Accounting Clerk– Utilized inmate workers for filling orders– Purchased goods through various vendors

• Net annual revenue was approximately $500,000

• Banking system was limited to processing deposits, manual charges, and cash withdrawals of funds– Lacked ability for check writing, automated fee processing and

accounts receivable (debt) creation

Commissary History

Privatization

• Vendor (Keefe) began service in August 2002, awarded 2nd contract in 2007 through subsequent RFP

• All hardware, software applications and processes provided for and handled by independent vendor

• County is paid by commission on sales– 10 year annual average commission was $700,000

• Banking system includes check writing, automated fee processing and accounts receivable (debt) capability– Automated fee collections annual average is more than

$830,000 since inception of fees in Jan. 2009.

Commissary History


• RFP Process• Fee Proposals• Consensus Procurement Committee

Scores• Board Motion


Three Phase Approach through a Technical Committee

• Phase 1 - Qualifications and Technical Approach (max score = 1,000 pts.)

• Phase 2 - On-Site Product Demonstrations (max score = 1,000 pts.)

• Phase 3 - Fee Proposals (max score = 1,800 pts.)

RFP Process

Proposers

• Aramark Corr. Services, LLC.

• Keefe Commissary Network

• Oasis Management Systems

• Swanson Services Corp.

RFP Process

X – denotes eliminated after previous phase

Summary of Technical Committee Scoring

Vendor Phase 1 Phase 2 Phase 3 Total

• Aramark Corr. Svcs. 740 740 1,786 3,266

• Keefe Comm. Network 780 805 1,599 3,184

• Oasis Mngt. Systems 460 X X X

• Swanson Svcs. Corp. 660 540 X X

RFP Process





Fee Proposals

Fee Proposals – Annual Revenue(based on estimated $2.2 Million in sales)

VendorProposed

commissionAverage proposed

commission

Guaranteed commission

(population based)*

• Aramark Corr. Svcs.

51% $1,122,000 $1,000,000

• Keefe Comm. Network

45% $990,000 $ 776,206

* - based on current population





Consensus Procurement Committee Scores

Overall Scoring

VendorTechnical

Cmte Score

Other Scores (MWBE,

Displace, Location)

Total RFP Score

• Aramark Corr. Svcs. 3,266 101 3,367

• Keefe Comm. Network 3,184 80 3,264


BOARD MOTION

ORANGE COUNTY GOVERNMENT


April 22, 2014

Documents

ORANGE COUNTY GOVERNMENT Award of Inmate Commissary and Banking Services RFP April 22, 2014