Upload
akhinishi
View
219
Download
0
Embed Size (px)
Citation preview
8/10/2019 Order Follow-up.ppt
1/18
Tools & Techniques ofMerchandising - BIFT
1
Order Follow-upTools & Techniques of MerchandisingBIFT
Robin Parry
8/10/2019 Order Follow-up.ppt
2/18
Tools & Techniques ofMerchandising - BIFT
2
The Flow
Confirmation of price &delivery with customer
Receipt of PO Sheet
Open Order-File &Prepare T&A (Critical
Path)
Approval of Cost-SheetInformation to Planning
Give details to samplerooms for Fabric YYs
and to start on the fit
samples (Sample roomfile opened).
Do requirementsFabric & Trims
Give swatches for lab-
dips and countersamples
Ordering fabric & trimsGive samplerequirements to
suppliers
Receipts of P/Is (Fabric
& Trims)
Approvals (Fabric quality,lab-dips, trimsquality,
design, & colours)
1stFit samples (Ex &approval / comments
follow-up)
Fabric / Trim shipmentsex-origin & follow-up onfabric & trims sample
requirement for PPsamples, photo samples,
etc..
2ndFit samples (Ifrequired) or Pre-
production samples /Photo sample, etc..
Factory / Line Size-setreview
Pre-production meetingPilot Run
TOP ApprovalBulk Production
Pre-production sample approval.Preparing Tec-files for other
departments with final trim card.Embroidery / Print approval in Any.Fabric / Trim In-house & Inventory.
Packing sampleapproval
Bulk Wash Approval
Final Inspection& Shipment
Export Lc &Back to back Lcs
for suppliers
Documentation& ShipmentFollow-up
8/10/2019 Order Follow-up.ppt
3/18
8/10/2019 Order Follow-up.ppt
4/18
Tools & Techniques ofMerchandising - BIFT
4
Opening the Master File
Should be very neat
and tidy.
Should always dividein to cages (with
separators) for easy
reference.
Should always have a
file label with the
relevant details.
E.g.. for Cage separation
Reports
Sample follow-up
Buyer in-out Suppliers in-out
Order details
Fabric
Trim
Pos, PIs, & Requirements Lcs & Documents
Costings & Pre-bookingcorrespondence
8/10/2019 Order Follow-up.ppt
5/18
Tools & Techniques ofMerchandising - BIFT
5
Suppliers Fabric
Trims
Sewing trims
Packing trims
o Imported
o Local
o Imported
o Local
8/10/2019 Order Follow-up.ppt
6/18
Tools & Techniques ofMerchandising - BIFT
6
Fabric SuppliersConfirmation of delivery date and issue of
Performa-Invoice
Lab-dip approvals
Fabric quality approval
Wash standard approval
Fabric Shade-bands
Fabric sample requirementPre-shipment test reports
Bulk fabric shipment
Payments
8/10/2019 Order Follow-up.ppt
7/18
Tools & Techniques ofMerchandising - BIFT
7
The Flow (Fabric)
Quality swatch &
Colours from buyer
Passing Quality swatch& Colours to fabric
suppliers
Tentative fabricbooking for reserveproduction space /
confirmation of deliverydate
Final booking (Colourwise) for PI w/ sample
requirement / PriceConfirmation
Lab-dips and qualityswatch from supplier
for approval
Lab-dips and qualityswatch sent to buyer
for approval
Deciding paymentterms (Opening BTB
Lcs)
Fabric bulk production Despatch of samplefabric requirement
Shade-bands (fromhead-ends) for approval
Fabric Shipment (Ex-origin)
Shade-bands approved. Pre-shipment inspection / test reports.
Fabric arrives at portClearance
Lab-dip / quality approvalor resubmission request
from buyer
Fabric In-houseInventory & Inspection
8/10/2019 Order Follow-up.ppt
8/18
Tools & Techniques ofMerchandising - BIFT
8
Trim Suppliers
Confirmation of delivery date and issue
of Performa-Invoice
Color / Quality / Design approvals
Trim sample requirement
Pre-shipment test reports (If required)
Bulk shipments
Payments
8/10/2019 Order Follow-up.ppt
9/18
Tools & Techniques ofMerchandising - BIFT
9
The Flow (Trims)
Samples, details, &
Colours from buyer
Passing details tosuppliers
Tentative booking oncritical items to reserve
space (If required)
Final booking (In detail)for PI w/ sample
requirement / Priceconfirmation
Colour / Quality /design samples for
approval fromsuppliers.
Approval samples sentto buyer
Deciding paymentterms (Opening BTB
Lcs)
Trim bulk production Despatch of samplerequirement
Samples from bulk forapproval / reference
Shipment (Ex-origin)
Pre-shipment test reports ifrequired.
Arrives at portClearance
Approval from buyer orRe-submission
In-houseInventory & Inspection
8/10/2019 Order Follow-up.ppt
10/18
8/10/2019 Order Follow-up.ppt
11/18
Tools & Techniques ofMerchandising - BIFT
11
Important
All approvalsBefore cut-date
FabricIn-house before cut-date
Sewing trimsIn-house before cut-date
- i.e. Thread, labels, zippers, etc..
Packing trimsIn-house before beforepacking starts
- i.e. Tags, tickets, poly-bags, hangers, cartons, etc..
8/10/2019 Order Follow-up.ppt
12/18
Tools & Techniques ofMerchandising - BIFT
12
Trim Cards DetailsBuyer, Po no., Style, Quantity, Manufacturing
unit, Del date, etc..
FabricSwatch & thread (Color, Composition, &Consumption)
Pocketing / Contrast / Trimming
Swatch & Thread ifany (Color, Composition, & Consumption)
Lining (Woven / Fusible / Non-Fusible)
ButtonsButtons and attaching thread
Marketing
Labels & Tickets TrimsZippers, stoppers, cords, etc.. (Length per size,
width, etc..)
Extras & Comments
8/10/2019 Order Follow-up.ppt
13/18
Tools & Techniques ofMerchandising - BIFT
13
Trim-card distribution
Department
Product Development
Stores
Quality
Cutting
Sewing Finishing
Commercial
Complete trim card
Complete trim card
Complete trim card
Only fabric, lining, etc..
Mainly with sewing trimsMainly with packing trims
Not required
8/10/2019 Order Follow-up.ppt
14/18
Tools & Techniques ofMerchandising - BIFT
14
Tech Files Latest tech-spec
Copy of order sheet
Approved trim-card Approved wash standard
Sample comments / alterations
Special important comments / messages
Copy of T&A
8/10/2019 Order Follow-up.ppt
15/18
Tools & Techniques ofMerchandising - BIFT
15
Tech-file distribution
Department
Product Development
Stores
Quality
Cutting
Sewing Finishing
Commercial
Complete file
Trim card & requirementsComplete file
Complete file
Complete fileComplete file
Not required
8/10/2019 Order Follow-up.ppt
16/18
Tools & Techniques ofMerchandising - BIFT
16
Commercial
Should give:
Copy of Order Sheet
Copies of all Performa-invoices
Copies of all purchaseorders
Important details on
packing & shipping Copy of Export Lc /
details to trace.
Should get:
Copies of all BTB Lcs /
Status Copy of the original
export Lc
Import information /
Status (Vessel detailsetc..)
Export information /
Status
8/10/2019 Order Follow-up.ppt
17/18
Tools & Techniques ofMerchandising - BIFT
17
Suppliers the that provides a
Service Printing
Embroidery
Appliqu Washing & blasting
Special hand work
** Above too have a flow, most importantly these are done on thegarment while the garment is on production, hence we should get allapprovals in hand before the cut-date.
8/10/2019 Order Follow-up.ppt
18/18
Tools & Techniques ofMerchandising - BIFT
18
Remember
All requirements have to be doublechecked, since there is no room for
mistakes. Be extremely cautious when giving
information to relevant departments.
Should always do your best to execute theorder in the proper manner, since short-cuts and assumptions might be costly.