Ordinary Council Meeting 130422 · 2013. 4. 22. · FederationVictoriacompetition.Theclubhastwomen’steams,onewomen’steam,twoboys’teams ... AppID Property Address Applicant Description

MINUTES

ORDINARY COUNCIL MEETING

MONDAY 22 APRIL 2013Commencing at 7:00 PM

COUNCIL CHAMBERS39 Clow Street, Dandenong VIC 3175

TABLE OF CONTENTS

PAGE NOSUBJECTITEM

1 MEETING OPENING ........................................................................................ 2231

1.1 ELECTION OF TEMPORARY CHAIRPERSON .......................................................... 2231

1.2 ATTENDANCE ............................................................................................................. 2231

1.3 OFFERING OF PRAYER ............................................................................................. 2232

1.4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ........................................ 2232

1.5 ASSEMBLIES OF COUNCIL ....................................................................................... 2233

1.6 DISCLOSURES OF INTEREST ................................................................................... 2234

2 OFFICERS' REPORTS .................................................................................... 2235

2.1 DOCUMENTS FOR SEALING ..................................................................................... 2235

2.1.1 Documents for Sealing ................................................................................... 2235

2.2 DOCUMENTS FOR TABLING ..................................................................................... 2237

2.2.1 Receipt of Petitions and Joint Letters ............................................................. 2237

2.3 CONTRACTS ............................................................................................................... 2238

2.3.1 Contract No: 1213-55 Norman Luth Pavilion Alterations and Extensions ...... 2238

2.4 TOWN PLANNING ....................................................................................................... 2243

2.4.1 Planning Delegated Decision Issued March 2013 .......................................... 2243

2.4.2 Planning Decisions Issued by Planning Minister's Delegate March 2013 ...... 2250

2.4.3 Town Planning Application - No. 442 Springvale Road, Springvale South(Planning Application No. PLN12/0398) ......................................................... 2253

2.4.4 Town Planning Application - No. 29-31 Kilkenny Court, Dandenong South(Planning Application No. PLN12/0519) ......................................................... 2296

2.4.5 Town Planning Application - No. 1/24A Douglas Street, Noble Park (PlanningApplication No. PLN13/0038) ......................................................................... 2316

City of Greater Dandenong

MONDAY 22 APRIL 2013ORDINARY COUNCIL MEETING MINUTES

2.5 OTHER ......................................................................................................................... 2329

2.5.1 Leave of Absence - Cr Jim Memeti ................................................................ 2329

2.5.2 Proposal to Sell Portion of Council Reserve in Avard Court, Noble Park ....... 2330

2.5.3 Historical Societies and Civic Collection Future Directions ............................ 2336

2.5.4 Membership on South East Councils Climate Change Alliance (SECCCA)and Other Climate Change Related Bodies - Response to Notice of MotionNo. 12 (2012-2016) ........................................................................................ 2348

2.5.5 Greater Dandenong Delegation to Xuzhou (China) - July 2013 ..................... 2358

3 NOTICES OF MOTION .................................................................................... 2364

3.1 Notice of Motion No. 14 - Footpath at Racecourse Road/Princes Highway, NoblePark .............................................................................................................................. 2364

3.2 Notice of Motion No. 15 - Models for Community Reference Groups ................... 2366

4 REPORTS FROM COUNCILLORS/DELEGATES AND COUNCILLORS'QUESTIONS .................................................................................................... 2367

5 QUESTION TIME - PUBLIC ............................................................................. 2378

6 URGENT BUSINESS ....................................................................................... 2379



1 MEETING OPENING

1.1 ELECTION OF TEMPORARY CHAIRPERSON

Recommendation

That Councillor Youhorn Chea be elected temporary Chairperson for the duration of the meeting.

MINUTE 142

Moved by: Cr John KellySeconded by: Cr Jim Memeti

That Councillor Youhorn Chea be elected temporary Chairperson for the duration of themeeting.

CARRIED

1.2 ATTENDANCE

Apologies

Cr Roz Blades (Leave of Absence)Cr Angela Long (Leave of Absence)

Councillors Present

Cr Youhorn Chea (Temporary Chairperson)Cr Peter Brown, Cr John Kelly, Cr Matthew Kirwan, Cr Jim Memeti, Cr Sean O'Reilly, Cr MariaSampey, Cr Heang Tak, Cr Loi Truong

Officers Present

John Bennie, Chief Executive Officer; Jody Bosman, Director City Planning, Design and Amenity;Mark Doubleday, Director Community Services; Mick Jaensch, Director Corporate Services; BruceRendall, Director Engineering Services

Page 2231



1.3 OFFERING OF PRAYER

All present remained standing as Venerable Ol Sam from the Wat Buddharangsi Buddhist TempleSpringvale South, a member of the Greater Dandenong Interfaith Network, read the opening prayer:

" The great merciful Lord, for the good of all living beings, practised all perfections and attainedsupreme enlightenment. By these words of truth may joyous victory be ours. He who enhancedthe happiness of the Sakyas; who was victorious at the foot of the Bodhi-tree. Likewise maythere be victory for us and may we ever be blessed. We revere the Buddha, highest jewel andbest balm ever, beneficial to gods and men. By the Buddha’s glory, safely may all obstaclesand sufferings cease. We revere the Dhamma, highest jewel and best balm that cools downthe heat. By the power of that Dhamma, safely may all obstacles and fears cease. We reverethe Sangha, highest jewel and best balm worthy of offerings, worthy of hospitality. By the powerof that Sangha, safely may all obstacles pass. May all our diseases be cured. Whatever diverseprecious jewels there be in this universe, there is no jewel equal to the Buddha. By this truthlet us be prosperous. Whatever diverse precious jewels there be in the universe, there is nojewel equal to the Dhamma. By this truth let us be prosperous. Whatever diverse preciousjewels there be in the universe; there is no jewel equal to the Sangha. By this truth let us beprosperous. There is no other refuge for us. The Buddha is our matchless refuge. By thesewords of truth, may joyous victory be ours.There is no other refuge for us. The Dhamma is ourmatchless refuge. By these words of truth may joyous victory be ours! There is no other refugefor us. The Sangha is our matchless refuge. By these words of truth may joyous victory be ours!He has the Divine Abidings, the four mental attributes of a being who is sublime or grand-mindedlike a god, which are Metta, loving kindness, goodwill and amity, the wish to help all peopleattain benefit and happiness; Karuna, compassion, the desire to help other people escape fromtheir sufferings, the determination to free all beings, both human and animal, of their hardshipsand miseries; Mudita, appreciative gladness, when seeing others happy, one feels glad, whenseeing others do good actions or attain success and advancement, one responds with gladnessand is ready to help and support them; and Upekkha, equanimity, seeing things as they arewith a mind that is even steady, firm and fair like a pair of scales, understanding that all beingsexperience good and evil in accordance with the causes they have created, ready to judge,position oneself and act in accordance with principles, reason and equity."

1.4 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

Ordinary Meeting of Council held 8 April 2013.

Recommendation

That the minutes of the Ordinary Meeting of Council held 8 April 2013 be confirmed.

Page 2232



MINUTE 143

Moved by: Cr Jim MemetiSeconded by: Cr Loi Truong

That the minutes of the Ordinary Meeting of Council held 8 April 2013 be confirmed.

CARRIED

1.5 ASSEMBLIES OF COUNCIL

The following assemblies of Council occurred in the period 4 April to 17 April 2013:

Topics Discussed &Disclosures of Conflict ofInterest

Councillors AttendingMeeting TypeDate

- Receipt of invitation toRATWISE (Residents AgainstToxic Waste in the South East)event.- Agenda items for CouncilMeeting of 8 April 2013.

Peter Brown, YouhornChea, Matthew Kirwan,Angela Long, SeanO’Reilly,Maria Sampey, Heang Tak,Loi Truong (part).

CouncillorBriefing Session

8/04/13

- Council Plan Workshop.Youhorn Chea, MatthewKirwan, Angela Long, SeanO'Reilly, Maria Sampey(part).


9/04/13

- Meeting Procedure Local LawWorkshop

Peter Brown, John Kelly,Matthew Kirwan, AngelaLong, Sean O’Reilly, MariaSampey.


(MeetingProcedure LocalLaw Workshop)

15/04/13

Page 2233



- Notice of Motion No. 2 –Council’s Community BusService.- Community Chef Contract.- Princes Highway Foothpath.- Springvale Grade Separation(CONFIDENTIAL).- Keysborough MaintenanceLevy.- Public Wifi.- Clow Street Offices(CONFIDENTIAL).

Peter Brown, John Kelly,Matthew Kirwan, AngelaLong, Jim Memeti, Sean

O’Reilly, Maria Sampey,Heang Tak.


15/04/13(contd)

- Agenda items for Councilmeeting 22 April 2013.

Recommendation

That the assemblies of Council listed above be noted.

MINUTE 144

Moved by: Cr Jim MemetiSeconded by: Cr Sean O'Reilly

That the assemblies of Council listed above be noted.

CARRIED

1.6 DISCLOSURES OF INTEREST

Nil.

Page 2234



2 OFFICERS' REPORTS

2.1 DOCUMENTS FOR SEALING

2.1.1 Documents for Sealing

A1474117File Id:

Director Corporate ServicesResponsible Officer:

Report Summary

Under the Victorian Local Government Act, each Council is a body corporate and a legal entity in itsown right. Each Council must therefore have a common seal (like any corporate entity) that is anofficial sanction of that Council.

Sealing a document makes it an official document of Council as a corporate body. Documents thatrequire sealing include agreements, contracts, leases or any other contractual or legally bindingdocument that binds Council to another party.

Recommendation Summary

This report recommends that the listed documents be signed and sealed.

Page 2235



Item Summary

There are four [4] items being presented to Council’s meeting of 22 April 2013 for signing and sealingas follows:

A letter of recognition to P. Crabtree, Infrastructure Services, for 30 years of service to theCity of Greater Dandenong;

1.

A Section 173 Agreement of the Planning and Environment Act 1987 between the GreaterDandenong City Council and Georgette Brown to ensure that future development isconstructed in accordance with the development permit PLN10/0592 for a property atGladstone Road, Dandenong;

2.

A Section 173 Agreement of the Planning and Environment Act 1987 between the GreaterDandenong City Council and George and Dimitria Tsatsaris as provided for underCondition 2.2 of Planning Permit No. PLN12/0042 that allowed for the subdivision of the land

3.

at a property in Shirley Street, Noble Park into two (2) lots. The Agreement requires thedevelopment of the land to comply with that as approved under Planning Permit No.PLN09/0504; and

A Section 173 Agreement of the Planning and Environment Act 1987 between the GreaterDandenongCity Council and PSMDandenong Property Holdings Pty Ltd required by Condition12 of Planning Permit PLN12/0009 issued 6 February 2012 for the property at LonsdaleStreet, Dandenong.

4.

Recommendation

That the listed documents be signed and sealed.

MINUTE 145

Moved by: Cr Loi TruongSeconded by: Cr Sean O'Reilly

That the listed documents be signed and sealed.

CARRIED

Page 2236



Documents for Sealing (Cont.)

2.2 DOCUMENTS FOR TABLING

2.2.1 Receipt of Petitions and Joint Letters

Council received no petitions and no joint letters prior to the Council meeting on 22 April 2013.

Page 2237



2.3 CONTRACTS

2.3.1 Contract No: 1213-55 Norman Luth Pavilion Alterations and Extensions

qA304528File Id:

Director Engineering ServicesResponsible Officer:

Report Summary

This report outlines the tender process undertaken to select a suitably qualified and experiencedcontractor for the Building Alterations & Extensions to the Norman Luth Pavilion, located at HeritageDrive, Springvale.


This report recommends that Council awards Contract 1213-55 to Ausbuild Construction Pty Ltd fora fixed lump sum price of Six Hundred and One Thousand, Two Hundred and Thirty Eight Dollars.($601,238.00) including GST of $54,658.00.

This is a Lump Sum Contract and not subject to rise and fall.

Page 2238



Background

This Project is for alterations and additions to an approximately 40 year old pavilion.

Noble Park Soccer Club are the tenant club at Norman Luth Reserve and participate in FootballFederation Victoria competition. The club has two men’s teams, one women’s team, two boys’ teamsand one girl’s team.

The pavilion currently only has two change rooms which makes it very difficult when boys and girlsare looking to use the facilities at the same time. One of the current change rooms is not connectedto the toilet and shower areas and is particularly small.

The club also have limited storage space and social space and use shower and toilet areas for storageand have problems finding an area to store the club’s temporary goal posts.

This project will address the above issues.

Tender Process

This tender was advertised on Saturday 26 January 2013 in the Age Newspaper and closed at 2.00PMThursday 19 February 2013.

At the close of the tender advertising period submissions were received from (8) contractors asindicated below:

AusBuild Constructions Pty Ltd1)

Circon Constructions Pty Ltd2)

Ducon Maintenance Pty Ltd3)

Envirobuild (Vic) Pty Ltd4)

Exo Constructions Pty Ltd5)

Maxtra Construction Pty Ltd6)

MISR Engineering & Constructions Pty Ltd7)

XERRI Pty Ltd8)

The tender price range for compliant tenders was $601,238.00 to $1,135,000.00 inclusive of GST.Tenderers were requested to submit a Lump Sum price for the works as specified in the tenderdocument including a Price Breakdown per trade item and a Schedule of Rates for possible Variations.

Page 2239



Contract No: 1213-55 Norman Luth Pavilion Alterations and Extensions (Cont.)

Tender Evaluation

The evaluation panel comprised of Council's - Two Project Managers - City Improvement, SeniorContracts Officer, with Occupational Health and Safety and Environmental Management consultantsproviding specialist advice.

The Tenders were evaluated using Council's Weighted Attributed Value Selection Method. Theadvertised evaluation criteria and the allocated weightings for evaluation are as follows:

WeightingEvaluation Criteria

45%Price1

30%Relevant Experience2

25%Capability & Capacity3

Pass / FailOH&S Systems4

Pass / FailEnvironmental System5

Points were awarded on a scale 0 – 5 based on the score parameters listed below.

DescriptionScore

Excellent5

Very Good4

Good, Better than Average3

Acceptable2

Marginally Acceptable (Success Not Assured)1

Not Acceptable0

Each submission was assessed and ranked against all evaluation criteria, to ensure that each tenderermet the standards required for Council contractors. A fail in OH& S and Environmental wouldautomatically exclude a tenderer from further consideration for this contract.

Page 2240




The weighted attribute points scores resulting from the assessment are shown in the following table:

TotalScore

ENVOH&SNon-PricePoints

PricePoints

Tenderer

3.69PASSPASS2.081.61AusBuild Constructions Pty Ltd

3.54PASSPASS2.481.06Circon Constructions Pty Ltd

3.39PASSPASS2.201.19Exo Constructions Pty Ltd

3.28PASSPASS2.330.95XERRI Pty Ltd

3.09PASSPASS1.801.29Envirobuild (Vic) Pty Ltd

3.05PASSPASS2.100.95Ducon Maintenance Pty Ltd

2.38PASSPASS2.350.03Maxtra Construction Pty Ltd

The following tenderer was not considered further as they failed the OH& S and Environmental criteria.

3.37FAILFAIL1.651.72MISR Engineering & Constructions P/L

At the completion of the tender evaluation process described above, the Evaluation Panel agreedthat the tender submission from Ausbuild Constructions Pty Ltd would provide the Best Valueoutcome for Council. This company has a history of successfully delivering similar projects. Thecompany has both tradesmen and supervisors on staff and they own site sheds, amenities buildingsand equipment. All references contacted stated that they would employ the company again to constructfuture projects.

Financial Implications

The contract price of $601,238.00 including GST ($546,580.00 excluding GST) is within the approvedbudget of $830,700.00 (excluding GST)

This project (CIP Project Code 151) has approved funding available of $830,700.00 for the current2012/2013 financial year.

Consultation

During the tender evaluation process and in preparation of this report, relevant Council Officers fromCity Improvement, Council's Occupational Health & Safety and Environmental Planning were allconsulted.

Consultations have taken place with the Noble Park Soccer Club to develop detailed designs toaddress the lack of change room, storage, social space and the renovation of the existing NormanLuth Reserve Pavilion.

Page 2241




Conclusion

At the conclusion of the tender evaluation process, the evaluation panel recommends AusbuildConstruction Pty Ltd as Council’s preferred tenderer as this company has experience with Councilsand has previously built Pavilions

They possess the required levels of experience, staff resources, equipment, management supportand supervision capabilities and also have the appropriate OH&S and Environmental ManagementSystems available.

Recommendation

That Council:

awards Contract 1213-55 to Ausbuild Construction Pty Ltd for a fixed lump sumprice of Six Hundred and One Thousand, Two Hundred and Thirty Eight Dollars.($601,238.00) including GST of $54,658.00; and

1.

signs and seal the contact documents when prepared.2.

MINUTE 146

Moved by: Cr John KellySeconded by: Cr Loi Truong

That Council:

awards Contract 1213-55 to Ausbuild Construction Pty Ltd for a fixed lump sumprice of Six Hundred and One Thousand, Two Hundred and Thirty Eight Dollars.($601,238.00) including GST of $54,658.00; and

1.

signs and seal the contact documents when prepared.2.

CARRIED

Page 2242




2.4 TOWN PLANNING

2.4.1 Planning Delegated Decision Issued March 2013

qA280File Id:

Director City Planning Design & AmenityResponsible Officer:

Planning Delegated Decisions Issued March2013

Attachments:

Report Summary

This report provides Council with an update on the exercise of delegation by Council officers.

It provides a listing of Town Planning applications that were either decided or closed under delegationor withdrawn by applicants in March 2013.

It should be noted that where permits and notices of decision to grant permits have been issued,these applications have been assessed as being generally consistent with the Planning Scheme andCouncil’s policies.

Application numbers with a PLN#.01 or similar, are applications making amendments to previouslyapproved planning permits.

The annotation ‘SPEAR’ (Streamlined Planning through Electronic Applications and Referrals) identifieswhere an application has been submitted electronically. SPEAR allows users to process planningpermits and subdivision applications online.

Recommendation

That the items be received and noted.

MINUTE 147

Moved by: Cr Jim MemetiSeconded by: Cr Heang Tak


CARRIED

Page 2243



If the details of the attachment are unclear please contact Governance on 9239 5309.

TOWN PLANNING

PLANNING DELEGATED DECISIONS ISSUED – MARCH 2013

ATTACHMENT 1

PLANNING DELEGATED DECISIONS ISSUED MARCH 2013

PAGES 6 (including cover)

Page 2244



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2/0

56

2

Le

ng T

ain

g

Sa

telli

te D

ish &

Shu

ttle

Bus S

erv

ice

De

leg

ate

P

lan

Perm

it

Lig

htw

oo

d

12

Silv

erd

ale

Cou

rt S

PR

ING

VA

LE

SO

UT

H

VIC

3

172

2.4

m d

iam

ete

r.

14

/03

/20

13

PL

N1

2/0

56

8

AM

Solu

tio

ns

Sig

na

ge

De

leg

ate

P

lan

Perm

it

Pa

pe

rba

rk

33

0 C

he

lte

nh

am

Ro

ad

KE

YS

BO

RO

UG

H

VIC

3

173

Bu

sin

ess Id

entifica

tio

n S

ign

ag

e.

13

/03

/20

13

PL

N1

2/0

57

8

Dyla

n B

aker

Pro

pe

rtie

s C

orp

ora

tio

n

Ch

an

ge o

f U

se (

Pla

ce

of assem

bly

an

d

wo

rsh

ip)

De

leg

ate

P

lan

Perm

it

Lig

htw

oo

d

1-3

Reg

al D

rive

SP

RIN

GV

AL

E

VIC

3

171

Use

of th

e la

nd

fo

r a p

lace o

f a

ssem

bly

(C

hu

rch)

an

d to d

isp

lay

bu

sin

ess A

dvert

isin

g S

igna

ge.

27

/03

/20

13

PL

N1

2/0

62

2

Ste

ph

en D

'An

dre

a P

ty L

td

Bu

ildin

gs a

nd

Work

s (

Ind

ustr

ial B

uild

ing

E

xte

nsio

n)

De

leg

ate

P

lan

Perm

it

Re

dG

um

19-2

5 N

ath

an R

oa

d

DA

ND

EN

ON

G S

OU

TH

V

IC

3175

Ind

ustr

ial E

xte

nsio

n, 1

088

sqm

. 0

6/0

3/2

01

3

PL

N1

2/0

63

3

Urb

is P

ty L

td

Use

(G

ym

nasiu

m a

nd

Med

ica

l C

en

tre

) a

nd

Bu

ildin

gs &

Work

s (

DE

CLA

RE

D

AR

EA

)

De

leg

ate

P

lan

Perm

it

Re

dG

um

P

laza

Ce

ntr

e M

an

ag

em

en

t 23

-55

McC

rae S

tre

et

DA

ND

EN

ON

G

VIC

3

175

Inte

rnal re

co

nfig

ura

tion

an

d u

se o

f th

e s

ite fo

r g

ym

nasiu

m.

22

/03

/20

13

PL

N1

2/0

65

2

R D

Ca

rte

r &

Associa

tes P

ty L

td

Su

bd

ivis

ion x

4

De

leg

ate

P

lan

Perm

it

Re

dG

um

7

9 G

ladsto

ne R

oa

d

DA

ND

EN

ON

G

VIC

31

75

Re

sid

en

tia

l 1

9/0

3/2

01

3

PL

N1

2/0

72

9

Mill

ar

& M

err

igan

Pty

Ltd

S

ub

div

isio

n x

2 S

PE

AR

D

ele

gate

P

lan

Perm

it

Re

dG

um

8

Scu

llin

Str

eet

DA

ND

EN

ON

G

NO

RT

H

VIC

31

75

Re

sid

en

tia

l 2

2/0

3/2

01

3

2

DT

AY

LO

2

/04/2

01

3

Page 2246




Ap

pID

P

rop

ert

y A

dd

res

s

De

sc

rip

tio

n

Au

tho

rity

D

ec

isio

n

Ward

N

OT

ES

A

pp

lic

an

t D

ate

PL

N1

2/0

73

1

Va

nsa

n H

old

ing

s P

ty L

td

Bu

sin

ess Id

entifica

tio

n S

ign

De

leg

ate

P

lan

Perm

it

Re

dG

um

9

3 C

helten

ham

Ro

ad

DA

ND

EN

ON

G

VIC

31

75

Inte

rnally

illu

min

ate

d s

ign

19

/03

/20

13

PL

N1

2/0

73

3

Ze

ljko H

ora

k

Mu

lti U

nit D

eve

lopm

ent

x 4

(d

ou

ble

sto

rey)

De

leg

ate

P

lan

Perm

it

Pa

pe

rba

rk

1/2

8 W

all

Str

ee

t N

OB

LE

PA

RK

VIC

3

174

Re

sid

en

tia

l 2

Zon

e, 50

5sqm

0

8/0

3/2

01

3

PL

N1

2/0

73

4

Sh

ukin

Fa

rah

Sa

telli

te D

ish

De

leg

ate

P

lan

Perm

it

Silv

erle

af

13

5 B

row

ns R

oa

d N

OB

LE

PA

RK

N

OR

TH

V

IC

31

74

2.3

m d

iam

ete

r.

14

/03

/20

13

PL

N1

2/0

74

8

Din

o D

esig

n

Mu

lti U

nit D

eve

lopm

ent

x 2

(1 x

exis

tin

g

sin

gle

sto

rey, 1

ne

w s

ing

le s

tore

y to

rea

r)

De

leg

ate

P

lan

Perm

it

Lig

htw

oo

d

98

4 H

ea

the

rto

n R

oa

d N

OB

LE

PA

RK

V

IC

31

74

Re

sid

en

tia

l 1

Zon

e, 74

3sqm

2

6/0

3/2

01

3

PL

N1

2/0

75

4

Tre

nd

se

t P

rop

ert

ies P

ty L

td

Bu

ildin

gs &

Wo

rks (

Re

pla

ce E

xis

tin

g

Win

do

w &

Fa

cad

e)

De

leg

ate

P

lan

Perm

it

Re

dG

um

1-3

Elli

ott R

oad

DA

ND

EN

ON

G

SO

UT

H

VIC

3

175

Re

pla

cem

ent o

f e

xis

tin

g w

ind

ow

a

nd

faca

de

du

e to

sto

rm d

am

age

. 2

8/0

3/2

01

3

PL

N1

2/0

77

2

Na

ch

a M

oore

La

nd S

urv

eyo

rs P

ty

Ltd

S

ub

div

isio

n x

4 S

PE

AR

D

ele

gate

P

lan

Perm

it

Pa

pe

rba

rk

17

6 B

uckle

y S

tree

t N

OB

LE

PA

RK

V

IC

31

74

Re

sid

en

tia

l.

22

/03

/20

13

PL

N1

2/0

77

3

B J

Be

arin

gs D

an

de

no

ng P

ty L

td

Bu

ildin

gs a

nd

Work

s (

Me

zza

nin

e F

loo

r)

De

leg

ate

P

lan

Perm

it

Re

dG

um

461-4

63

Ham

mon

d R

oa

d

DA

ND

EN

ON

G S

OU

TH

V

IC

3175

Re

trosp

ective

Ap

pro

va

l fo

r

Me

zza

nin

e S

tora

ge A

rea.

27

/03

/20

13

PL

N1

2/0

77

6

Ve

kiB

uild

C

ha

ng

e o

f use (

food

an

d d

rink

pre

mis

es).

A

pp

lica

nt

With

dra

wn

R

ed

Gum

8

We

bste

r S

tre

et D

AN

DE

NO

NG

VIC

3

175

Bu

sin

ess 4

Zo

ne -

Fo

od a

nd

Drink

Pre

mis

es.

07

/03

/20

13

PL

N1

2/0

78

0

CS

To

wn

Pla

nn

ing S

erv

ice

s

Ch

an

ge o

f U

se -

G

ym

nasiu

m a

nd

ca

r p

ark

red

uctio

n (

DE

CL

AR

ED

AR

EA

) D

ele

gate

P

lan

Perm

it

Re

dG

um

255-2

59

Lo

nsd

ale

Str

ee

t

DA

ND

EN

ON

G

VIC

31

75

Co

mp

reh

ensiv

e D

eve

lop

me

nt

Zo

ne

(G

ym

nasiu

m).

2

0/0

3/2

01

3

PL

N1

2/0

79

1

Da

nd

y F

loorin

g C

ho

ice

Bu

ildin

g a

nd w

ork

s (

sh

ipp

ing c

onta

ine

r)

De

leg

ate

R

efu

sa

l R

ed

Gum

2-4

Am

be

rle

y C

resce

nt

DA

ND

EN

ON

G S

OU

TH

V

IC

3175

Fa

ils to

satisfy

Cla

use 1

5.0

1-1

an

d

Cla

use 1

5.0

1-2

- N

eig

hbo

urh

oo

d

ch

ara

cte

r. F

ails

to m

eet C

lause

18

.02

& 5

2.0

3 -

ca

rpa

rkin

g

req

uirem

en

ts.

15

/03

/20

13

PL

N1

3/0

00

1

Aru

Desig

n

Ch

an

ge o

f U

se -

Me

dic

al C

entr

e

(de

nta

l) a

nd w

aiv

er

of ca

rpa

rkin

g

req

uirem

en

ts

De

leg

ate

P

lan

Perm

it

Silv

erle

af

9/5

2 O

utlo

ok D

rive D

AN

DE

NO

NG

NO

RT

H

VIC

31

75

De

nta

l C

linic

1

8/0

3/2

01

3

PL

N1

3/0

00

2

Sketc

h B

uild

ing D

esig

n

Ch

an

ge o

f U

se (

Offic

e)

an

d S

ign

ag

e

DE

CL

AR

ED

AR

EA

D

ele

gate

P

lan

Perm

it

Re

dG

um

1

96

Lo

nsd

ale

Str

eet

DA

ND

EN

ON

G

VIC

31

75

Offic

e

21

/03

/20

13

3

DT

AY

LO

2

/04/2

01

3

Page 2247




Ap

pID

P

rop

ert

y A

dd

res

s

De

sc

rip

tio

n

Au

tho

rity

D

ec

isio

n

Ward

N

OT

ES

A

pp

lic

an

t D

ate

PL

N1

3/0

01

7

Ch

ris B

ird

Bu

sin

ess Id

entifica

tio

n S

ign

ag

e

De

leg

ate

P

lan

Perm

it

Re

dG

um

2

/20 G

ree

ns R

oa

d D

AN

DE

NO

NG

S

OU

TH

V

IC

31

75

Bu

sin

ess ide

ntification

sig

n a

nd

sig

na

ge to

bu

ildin

g faca

de

. 2

8/0

3/2

01

3

PL

N1

3/0

02

3

Na

ch

a M

oore

La

nd S

urv

eyo

rs P

ty

Ltd

S

ub

div

isio

n x

4 S

PE

AR

D

ele

gate

P

lan

Perm

it

Pa

pe

rba

rk

10

Alfre

d S

tre

et

NO

BL

E P

AR

K

VIC

3

174

Re

sid

en

tia

l Z

on

e.

14

/03

/20

13

PL

N1

3/0

02

5

Jasvir S

idhu

Sig

n D

EC

LA

RE

D A

RE

A

De

leg

ate

P

lan

Perm

it

Re

dG

um

2

79

Lo

nsd

ale

Str

eet

DA

ND

EN

ON

G

VIC

31

75

Bu

sin

ess Id

entifica

tio

n B

ann

er.

2

6/0

3/2

01

3

PL

N1

3/0

026

No

be

lius L

an

d S

urv

eyo

rs P

ty L

td

Su

bd

ivis

ion x

2 S

PE

AR

D

ele

gate

P

lan

Perm

it

Pa

pe

rba

rk

1/6

Ba

ldw

in A

ve

nu

e N

OB

LE

PA

RK

V

IC

31

74

Re

sid

en

tia

l.

14

/03

/20

13

PL

N1

3/0

03

1

Bria

n W

ats

on

Su

rve

yin

g

Su

bd

ivis

ion x

3 S

PE

AR

D

ele

gate

P

lan

Perm

it

Pa

pe

rba

rk

9 T

hro

ug

h R

oa

d N

OB

LE

PA

RK

VIC

3

174

Re

sid

en

tia

l.

22

/03

/20

13

PL

N1

3/0

04

4

No

be

lius L

an

d S

urv

eyo

rs P

ty L

td

Su

bd

ivis

ion x

2 S

PE

AR

D

ele

gate

P

lan

Perm

it

Re

dG

um

3

5 G

race A

ve

nue

DA

ND

EN

ON

G

VIC

3

175

Re

sid

en

tia

l.

28

/03

/20

13

PL

N1

3/0

04

5

Ria

zlla

h A

ga

hi

Ch

an

ge o

f use (

ca

r sa

les)

DE

CLA

RE

D

AR

EA

D

ele

gate

P

lan

Perm

it

Re

dG

um

1

/8 H

ea

rt S

tre

et

DA

ND

EN

ON

G

VIC

3

175

Use

of th

e s

ite to s

ell

2 v

eh

icle

s.

27

/03

/20

13

PL

N1

3/0

05

1

Beve

rid

ge

Will

iam

s

Su

bd

ivis

ion (

Se

ction

32

) S

PE

AR

D

ele

gate

P

lan

Perm

it

Lig

htw

oo

d

7/1

69

5-1

70

3 C

entr

e R

oa

d

SP

RIN

GV

ALE

V

IC

317

1

Ind

ustr

ial.

26

/03

/20

13

PL

N1

3/0

06

4

Kit H

on

g L

y

Sa

telli

te D

ish

De

leg

ate

P

lan

Perm

it

Pa

pe

rba

rk

1 S

un

se

t C

ou

rt K

EY

SB

OR

OU

GH

VIC

3

173

Dia

mete

r of 1

.8m

an

d 4

.5m

hig

h.

13

/03

/20

13

PL

N1

3/0

08

5

So

uth

ern

Easte

rn Im

po

rts P

ty L

td C

ha

ng

e o

f use (

Car

sa

les)

De

leg

ate

P

lan

Perm

it

Re

dG

um

7

2 B

en

net S

tre

et D

AN

DE

NO

NG

VIC

3

175

Use

of th

e s

ite to s

ell

7 v

eh

icle

s.

26

/03

/20

13

PL

N1

3/0

08

6

Bria

n W

ats

on

Su

rve

yin

g

Su

bd

ivis

ion x

3 S

PE

AR

D

ele

gate

P

lan

Perm

it

Pa

pe

rba

rk

1/3

3 A

mbrie C

resce

nt

NO

BL

E

PA

RK

V

IC

31

74

Re

sid

en

tia

l.

28

/03

/20

13

PL

N1

3/0

09

3

Ste

ph

en D

'An

dre

a P

ty L

td

Bu

ildin

gs a

nd

Work

s (

Ind

ustr

ial

Bu

ildin

g)

PR

IOR

ITY

PA

ID

De

leg

ate

P

lan

Perm

it

Re

dG

um

2

4 L

og

is B

ou

levard

DA

ND

EN

ON

G

SO

UT

H

VIC

3

175

Ind

ustr

ial b

uild

ing

, 1

56

10sqm

. 1

5/0

3/2

01

3

PL

N1

3/0

104

No

be

lius L

an

d S

urv

eyo

rs P

ty L

td

Su

bd

ivis

ion x

2 S

PE

AR

D

ele

gate

P

lan

Perm

it

Re

dG

um

6

2 K

yla

Aven

ue D

AN

DE

NO

NG

VIC

3

175

Re

sid

en

tia

l.

27

/03

/20

13

4

DT

AY

LO

2

/04/2

01

3

Page 2248




Ap

pID

P

rop

ert

y A

dd

res

s

De

sc

rip

tio

n

Au

tho

rity

D

ec

isio

n

Ward

N

OT

ES

A

pp

lic

an

t D

ate

PL

N1

3/0

107

Dre

w D

ew

an

C

ha

ng

e o

f U

se (

Me

dic

al C

entr

e)

De

leg

ate

N

otR

eq

uire

Re

dG

um

7

/72-8

0 M

on

ash D

rive

DA

ND

EN

ON

G S

OU

TH

V

IC

3175

Me

dic

al C

en

tre

. 2

6/0

3/2

01

3

PL

N1

3/0

12

7

Ste

ph

en D

'An

dre

a P

ty L

td

Bu

ildin

g a

nd W

ork

s (

Indu

str

ial B

uild

ing

)

an

d R

ed

uctio

n in c

ar

pa

rkin

g

req

uirem

en

ts P

RIO

RIT

Y P

AID

De

leg

ate

P

lan

Perm

it

Re

dG

um

109-1

13

Rod

eo D

rive

D

AN

DE

NO

NG

SO

UT

H

VIC

3175

Ind

ustr

ial, 3

288

sqm

. 2

7/0

3/2

01

3

45

5

DT

AY

LO

2

/04/2

01

3

Page 2249




2.4.2 Planning Decisions Issued by Planning Minister's Delegate March 2013

qA280444File Id:


PDA Delegated Decisions Issued March 2013Attachments:

Report Summary

This report provides Council with an update on the exercise of delegation by Planning Minister'sdelegate.

It provides a listing of Town Planning applications that were either decided or closed under delegationor withdrawn by applicants in March 2013.

It should be noted that where permits and notices of decision to grant permits have been issued,these applications have been assessed as being generally consistent with the Planning Scheme andCouncil’s policies.

Application numbers with a PDA#.01 or similar, are applications making amendments to previouslyapproved planning permits.

The annotation ‘SPEAR’ (Streamlined Planning through Electronic Applications and Referrals) identifieswhere an application has been submitted electronically. SPEAR allows users to process planningpermits and subdivision applications online.

Recommendation


MINUTE 148

Moved by: Cr Jim MemetiSeconded by: Cr Sean O'Reilly


CARRIED

Page 2250




TOWN PLANNING

PLANNING DECISIONS ISSUED BY PLANNING MINISTER’S DELEGATE MARCH 2013

ATTACHMENT 1

PDA DELEGATED DECISIONS ISSUED MARCH 2013


Page 2251



Planning Decisions Issued by Planning Minister's Delegate March 2013 (Cont.)

PD

A D

ele

ga

ted

Decis

ion

s Issu

ed

1/0

3/2

01

3 to

31

/03

/20

13

City o

f G

rea

ter

Dan

de

no

ng

Ap

pID

P

rop

ert

y A

dd

ress

A

pp

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Page 2252



Planning Decisions Issued by Planning Minister's Delegate March 2013 (Cont.)

2.4.3 TownPlanningApplication - No. 442 Springvale Road, Springvale South (PlanningApplication No. PLN12/0398)

221320File Id:


Location of Site and Objector’s SiteSubmitted Plans

Attachments:

Application Summary

Chaule Architect Pty LtdApplicant:

To construct buildings and works (place of assembly/place ofworship with an 8-level stupa (religious pergola)), and to use theland for a place of assembly/place of worship, associatedaccommodation and education centre with a reduction of car parkingrequirements

Proposal:

Residential 1 ZoneZone:

NoneOverlay:

LightwoodWard:

It is proposed to demolish the existing dwellings and outbuildings at Nos. 442 Springvale Road, and2 and 4 Hume Road, Springvale South, and to construct buildings and works comprising amulti-purpose building and a pagoda on the site. The new development will operate in conjunctionwith the existing place of worship at 444 Springvale Road. The library and associated areas of theplace of worship/assembly at No. 444 Springvale Road are proposed to be modified to provideaccommodation for nuns of the order on the site.

A summary of the proposal is as follows:

A place of assembly including a place of worship for Hoa Nghiem Temple;An education centre;To construct an 8-level stupa (35m in total height) containing various altars for the temple;Convert the existing library at 444 Springvale Road (with existing place of assembly/worship)for accommodation for nuns (3 bedrooms and associated facilities);A reduction of car parking spaces by a maximum of 34 car spaces for the place of assembly,as only 26 of 60 car spaces would be provided for the proposed addition.

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Pursuant to the following clauses under the Greater Dandenong Planning Scheme a permit is requiredfor:

A place of assembly/worship in a Residential 1 Zone - Clause 32.01-1 (Residential 1 Zone).Buildings and works associated with a Section 2 use – Clause 32.01-4 (Residential 1 Zone).Reduction of car parking - Clause 52.06-3 (Particular Provisions).

Objectors Summary

The application was advertised to the surrounding area through the erection of on-site notices andthe mailing of notices to adjoining and surrounding owners and occupiers.

Two (2) objections were received to the application. Issues raised generally relate to matters of:

Height of the structure is excessive and dominant on the landscape.Increase traffic movements, increase congestion, impact of off-site car parking on adjoiningstreets during festivals.Tourist buses stopping in adjacent bus lanes.Increase in noise and litter in the area.Impact associated with the removal of native vegetation on the site.

Assessment Summary

Upon assessment of the application, it is noted that although the structure of the 8-level stupa ishigher than the nearby residential buildings, it is an architectural edifice which would presentappropriately on the abutting roads in particular Springvale Road. It is also considered that the buildingis well set back from the adjoining sites to ensure that it does not impact adversely on these sites.Furthermore, the frequency of festival activities would be limited to reduce any adverse impact whichmay arise as a result of potential off-site impacts of car parking. With respect to limited removal ofnative vegetation, the establishment of appropriate landscaping would be able to adequately offsetany trees that would be removed.


As assessed, the proposal is consistent with and appropriately responds to the provisions of theGreater Dandenong Planning Scheme. The proposal appropriately responds to strategic policy whichensures that landscape and built interface of new development integrates with the streetscape andcompliments local street tree themes, while at the same time supporting architectural innovation,where appropriate. The proposal would encourage a building form and quality materials which enhancemulticultural themes with this report recommending that the application be supported, with this reportrecommending that the application be supported, and that a Permit be granted and a Notice ofDecision (which provides appeal rights to objectors) to grant a permit be issued containing theconditions as set out in the recommendation.

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Town Planning Application - No. 442 Springvale Road, Springvale South (Planning Application No.PLN12/0398) (Cont.)

Subject Site and Surrounds

Subject Site

The subject site comprises of four separate titles, with each lot being relatively level.The total area of the four allotments is 7162m².The largest property at 444 Springvale Road is orientated in an east to west direction and isrectangular in shape with an area of 4399m². This site currently contains the existing place ofassembly which features a multi-purpose hall and large forecourt to the front (east) and a rear(west) wing that contains a library, offices, lunchroom, store, laundry and toilets.The property at 442 Springvale Road is generally square in shape and has an area of 1579m².The property contains a large single storey brick dwelling with attached carports and is setbackapproximately 9m from Springvale Road and 3m from Hume Road. There are a number of largegum trees located in the north east corner of the site, and a Palm tree near the eastern frontside of the dwelling.The property at 2 Hume Road is orientated to the north and it is rectangular in shape with anarea of 592m². The property contains a single storey dwelling that is setback 4.6m from HumeRoad. It contains a large gum tree located on the south eastern corner close to the dwelling.The property at 4 Hume Road is orientated to the north and abuts 2 Hume Road. It is rectangularin shape, and has an area of 592m². The property contains a single storey dwelling with a frontverandah that is setback about 3.8m from Hume Road. There is a large outbuilding located inthe rear backyard.A 2.42m wide drainage and sewerage easement runs along the southern boundary of Nos. 442Springvale Road, and 2 and 4 Hume Road.The overall site has an abuttal of 68.21m to Hume Road, 84.56m to Springvale Road and a6.46m splay on the intersection of Hume Road and Springvale Road.

Surrounding Area

The surrounding area is also located within the Residential 1 Zone, while Springvale Road isclassified as Road Zone Category 1.The properties to the north, on the opposite side of Hume Road, are used for residential purposes.The property at 440 Springvale Road contains a single storey detached dwelling, whilst theproperty at 1 Hume Road contains two single storey attached dwellings, and the property at 3Hume Road contains a row of attached dwellings.South of the subject site is Springvalley Park, which is a large open public recreation reserve.There is a vehicle accessway near the southern boundary of the subject site that provides accessfrom Springvale Road into the reserve, including a newly constructed and sealed 70 space carpark. Further to the south and beyond the public reserve is a residential property and anotherBuddhist Temple.To the west of the northern part of the subject site is the property at 6 Hume Road which containsa single storey dwelling. In the rear yard is a large outbuilding and large gum tree near thecommon boundary.

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To the east, on the opposite side of Springvale Road, is an established residential area.There are a number of places of assembly/worship with large temple structures located alongthe western side of Springvale Road in the immediate vicinity of the subject site.

Locality Plan

Melway Map 88 J2

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Aerial Map of Subject Site and Springvalley Carpark

Background

Previous Applications

A search of Council records revealed that the following planning applications have previously beenconsidered for the subject overall site:

No. 444 Springvale Road, Springvale South

PLN05/0827- planning permit for buildings and works (i.e. Souvenir display and gatekeeperoffice) issued on 21 March 2006.PLN97/616- planning permit for ‘place of assembly’ issued on 23 June 1998.

No. 442 Springvale Road, Springvale South

PLN02/05260- planning permit for ‘Residential building’ (Boarding House) issued on 21 June2003.

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Proposal

Use

The proposal seeks to extend the existing use on the land (place of assembly/worship) at 444Springvale Road, Springvale South by including the adjoining properties at 442 Springvale Road andNos. 2 and 4 Hume Road. Details are as follows:

The primary use of the site which includes the use of the land for a place of worship which is aBuddhist temple will be retained. At present, a total number of 70 worshippers worship at thetemple at 444 Springvale Road. A maximum of 245 persons are proposed to worship at any onetime, thus an increase of 75 worshippers on the previous total of 170 worshippers.The proposal will include the conversion of the existing library at 444 Springvale Road (part ofthe existing place of assembly/worship) to accommodation for nuns (3 bedrooms and associatedfacilities).Eight (8) special events with up to 700 people are proposed to be held throughout each year,including Chinese New Year, Vesak Day (Buddha’s Birthday) and Vu Lan (August Festival),representing an increase of 200 people from the number of people currently permitted in theexisting place of worship on these special events.It is proposed that prayer services for up to 30 worshippers will be conducted in the Budda Hallof the existing building between 8.00am and 9.00am and between 6.00pm and 7.00pm daily.Informal groups of up to 40 people may attend the place of worship from time to time to carryout volunteer work, to pray, to meditate, or to study during the day.In addition to the above, the proposal includes the use of the land for an education centre withinboth the existing and new buildings. The first floor level of the building (at 444 Springvale Road)contains five (5) classrooms and a library and are to be used for five language classes (eachwith 15 students) held on Sundays between 9.00am and 1.00pm; and other short casual classessuch as flower decoration, computers, music, and vegetarian cooking to be held on weekdaysbetween 6.00pm and 8.00pm.The existing building will be used for Buddhist theory classes of up to 50 people between 12.30pmand 3pm every Sunday; meditation classes of up to 40 people every Saturday between 9.00amand 6.00pm; youth activities such as martial arts and sport classes with up to 70 people attendingthese activities every Sunday between 2pm and 5pm. These classes are required to bepre-booked and organised to ensure that they do not clash with other events/functions on thesite.Twenty six (26) additional car spaces would be provided on the overall site bringing the total carspaces on the overall site to 76.The existing entry to the site on Springvale Road would be retained as the main entry to thesite. Two vehicle crossover and access would be created on Hume Road. One would be located30m west of the intersection of Hume Road and Springvale Road and the other close to the rearboundary of 4 Hume Road. Two existing vehicle crossovers on Hume road will be removed.

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Buildings and Works

The new place of assembly will comprise of a two storey building with an eight (8) level stupa(i.e. pagoda) attached to the east elevation and setback 13.26m from Springvale Road. Theground floor level of the main building contains a large conference room with an area of 538m²,with kitchen and toilet facilities on the west side of this area and an office reception, stores, foyerand base of the stupa on the east side.The first floor level of the main building contains a large terrace area, a library and classroomson the west and northern side and stupa with a display room, office and store on the east side,and a bell tower to the centre of the south elevation.The proposal seeks to demolish the existing residential buildings on the land and construct anew place of assembly building on the properties at 442 Springvale Road and 2 and 4 HumeRoad.The new place of assembly building will be connected to the existing building to the south by afirst floor level concrete bridge. There will be no change to the building footprint or height of theexisting building/multi-purpose hall, however the floor layout will be significantly altered with theground floor library to be replaced with accommodation (i.e. three (3) bedrooms) and facilitiesfor nunsLevels 2 to 7 of the stupa contain a stairway and gallery with dimensions of between 8.2m x8.2m (71m²) and 9.9m x 9.9m (93m²). Each level will have an altar in it.The new place of assembly building is setback 13.2m from the Springvale Road property frontage,3.6m from the Hume Road property frontage, 11.5m from the side boundary and 18m the rearoverall boundary.The main section of the place of assembly building has a maximum building height of about 12mhowever, the stupa has a maximum building height of 35m above natural ground level. The wallsof the new building are to be constructed of precast concrete panels with a painted finish (Dulux‘Chalk’), facebrick (Daniel Robertson 900 Tan blend), glass (glazed aluminium window brownpowdercoat colour frame) and roof tiles (Boral ‘Montoro Swiss’).Internal alterations are proposed on the existing place of worship building located on the propertyat 444 Springvale Road by converting the library into accommodation for 3 nuns.

A copy of the submitted plans is included as Attachment 2.


No financial resources are impacted by this report.

Planning Scheme and Policy Frameworks

Pursuant to the Greater Dandenong Planning Scheme, a planning permit is required:

Under Clause 32.01-1 for the use of a ‘place of assembly/place of worship, Accommodation andEducation centre.

Page 2259




Under Clause 32.01-6 to construct a building or construct or carry out works for a use in Section2 of Clause 32.01-1.Under Clause 52.06-3 to reduce the requirement to provide the number of car parking spacesrequired under this clause.

The relevant controls and policies are as follows:

Zoning Controls

The subject site is located in a Residential 1 Zone, as is the surrounding. The purpose of the Residential1 Zone outlined at Clause 32.01 is:

To implement the State Planning Policy Framework and the Local Planning Policy Framework,including the Municipal Strategic Statement and local planning policies.To provide for residential development at a range of densities with a variety of dwellings to meetthe housing needs of all households.To encourage residential development that respects the neighbourhood character.In appropriate locations, to allow educational, recreational, religious, community and a limitedrange of other non-residential uses to serve local community needs.

Pursuant to Clause 32.01-1, a permit is required for the use of a Place of assembly (including a Placeof worship), Accommodation, and Education centre.

Pursuant to Clause 32.01-6, a permit is required to construct a building or construct or carry out worksfor a use in Section 2 of Clause 32.01-1.

State Planning Policy Framework

The Operation of the State Planning Policy Framework outlined at Clause 10 seeks to ensurethat the objectives of planning in Victoria are fostered through appropriate land use and developmentplanning policies and practices which integrate relevant environmental, social and economic factorsin the interests of net community benefit and sustainable development. The objectives of Planningin Victoria are noted as:

(a) To provide for the fair, orderly, economic and sustainable use, and development of land.(b) To provide for the protection of natural and man-made resources and the maintenance of ecologicalprocesses and genetic diversity.(c)To secure a pleasant, efficient and safe working, living and recreational environment for all Victoriansand visitors to Victoria.(d) To conserve and enhance those buildings, areas or other places which are of scientific, aesthetic,architectural or historical interest, or otherwise of special cultural value.(e) To protect public utilities and other facilities for the benefit of the community.(f) To facilitate development in accordance with the objectives set out in paragraphs (a), (b), (c), (d)and (e).(g) To balance the present and future interests of all Victorians.

Page 2260




In order to achieve those objectives, there are a number of more specific objectives contained withinthe State Planning Policy Framework that need to be considered under this application.

Clause 11 focuses on Settlement which states that planning is to respond to the needs of existingand future communities through provision of zoned and serviced land for housing, employment,recreation and open space, commercial and community facilities and infrastructure.

Clause 12.01-2 focuses on Native Vegetation Management which seeks to achieve a net gain inthe extent and quality of native vegetation by avoiding the clearance of native vegetation or, whereremoval is not avoidable, identifying appropriate offset options.

Clause 15 focuses on theBuilt Environment and Heritagewhich states that planning should protectplaces and sites with significant heritage value. Urban Design Principles at Clause 15.01-2 includesthe objective to achieve architectural ad urban design outcomes that contribute positively to localurban character and enhance the public realm while minimising detrimental impact on neighbouringproperties. That clause includes a design principle for development of a heritage place that statesthat new development should respect, but not simply copy, historic precedents and create a worthylegacy for future generations.

Clause 15.01-5 focuses on cultural identity and neighbourhood character the objective which states:

To recognise and protect cultural identity, neighbourhood character and sense of place.

In order to achieve the objective the following strategies are outlined:

Ensure development responds and contributes to existing sense of place and cultural identity.Ensure development recognises distinctive urban forms and layout and their relationship tolandscape and vegetation.Ensure development responds to its context and reinforces special characteristics of localenvironment and place by emphasising:

The underlying natural landscape character.The heritage values and built form that reflect community identity.The values, needs and aspirations of the community.

Clause 17.03 Tourism

The objective of 17.03-1 - Facilitating tourism is as follows:

To encourage tourism development to maximise the employment and long-term economic, socialand cultural benefits of developing the State as a competitive domestic and international touristdestination.

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The strategies to achieve these include:

Maintain Metropolitan Melbourne's position as a destination in its own right and as a gateway toregional Victoria by:

Facilitating local, national and global connections and alliances.Nurturing artistic and cultural life.Ensuring efficient resource use.

Clause 18 focuses on Transport with Clause 18.02-1 specifically relating to Movement networks theobjective is:

To promote the use of sustainable personal transport.

The strategies to promote sustainable transport include:

Encourage the use of walking and cycling by creating environments that are safe andattractive.Develop high quality pedestrian environments that are accessible to footpath - boundvehiclessuch as wheelchairs, prams and scooters.Ensure development provides opportunities to create more sustainable transport options suchas walking, cycling and public transport.Ensure cycling routes and infrastructure are constructed early in new developments.

Under Clause 18.02-2 – Cycling the objective states:

To integrate planning for cycling with land use and development planning and encourage asalternative modes of travel.

Local Planning Policy Framework

The Local Planning Policy Framework (LPPF) includes the Municipal Strategic Statement (MSS) andLocal Policies.

The MSS is contained within Clause 21 of the Scheme. The MSS at Clause 21.02 focuses on theMunicipal Profile, within which the following is noted:

In 2006, the City of Greater Dandenong was home to over 130,000 people with an area of 129.6square kilometres. It is undergoing major redevelopment including large-scale infrastructureprojects, which, when complete, will transform the City’s image and create tremendous futureopportunities, truly making it a ‘City of Opportunity’.

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Greater Dandenong is a net provider of jobs, with a resident workforce of 53,000, and localbusinesses providing approximately 74,000 jobs. Greater Dandenong businesses provide thethird highest number of jobs in metropolitan Melbourne, with the employment sector largelyorientated towards manufacturing occupations. Within the metropolitan Melbourne area, GreaterDandenong is ranked – in terms of job stock – first in manufacturing, second in storage, third inroad transport and fourth in wholesale trade. The extension of the Urban Growth Boundary bythe State Government will facilitate further industrial development in Dandenong and some25,000 new jobs, to maintain Greater Dandenong’s pivotal role in the State economy.Development across the municipality is varied. Older development generally comprisessingle-story weatherboard and brick veneer detached houses on ‘quarter acre’ blocks.It is a city that has at its doorstep the magnificent Dandenong Ranges and large areas of floraand fauna. Greater Dandenong has extensive areas of open space and includes several areasof significant ecological value, wetlands and remnant woodlands and grassland communities.The creeks and waterways that traverse the city, together with its many areas of historical,aboriginal and vegetative significance, afford the city a composition of diverse environments.

A Vision for Greater Dandenong is outlined at Clause 21.03. Relevant aspects of Council’s visioninclude:

A city renowned for its inclusiveness and admired for its cosmopolitan and multicultural lifestyle;a city where a range of arts activities are promoted and different cultures are celebrated as muchas tradition and history are celebrated.A healthy community that embraces a sense of pride and belonging and works together toachieve an economically, socially and environmentally sustainable future.A well balanced satisfied community, which has easy and equitable access to services importantto people’s everyday life.

The objectives and strategies of the MSS are under four (4) main themes including: land use; builtform; open space and natural environment; and, infrastructure and transportation (consideredindividually under Clauses 21.04 to 21.07). Of particular relevance to this application are Clause21.05 – Built Form and Clause 21.07 – Infrastructure and Transportation.

Particular Provisions

Clause 52.06 – Car Parking needs to be considered. The purposes of this provision are:

To ensure that car parking is provided in accordance with the State Planning Policy Frameworkand Local Planning Policy Framework.To ensure the provision of an appropriate number of car parking spaces having regard to thedemand likely to be generated,the activities on the land and the nature of the locality.To support sustainable transport alternatives to the motor car.To promote the efficient use of car parking spaces through the consolidation of car parkingfacilities.

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To ensure that car parking does not adversely affect the amenity of the locality.To ensure that the design and location of car parking is of a high standard, creates a safeenvironment for users and enables easy and efficient use.

Clause 52.06-1 notes that these provisions apply to an increase in floor area, or increase in thenumber of patrons, seats, practitioners, residents or staff of an existing use.

The required spaces for specific uses are identified in the table to Clause 52.06-5. The table at Clause52.06-5 requires the provision of 0.3 spaces to each patron catered for.

Pursuant to Clause 52.06-3 a permit may granted to reduce (including reduce to zero) the requirementto provide the number of car parking spaces required under this clause.

Council’s Code of Practice for Car Parking requires that car parking for a place of assembly beprovided at the same rate as that specified under the planning scheme.

As the car parking provided on the site does not meet this requirement, a planning permit is requiredfor the reduction.

General Provisions

Clause 65 – Decision Guidelines needs to be considered, as is the case with all applications. For thisapplication the requirements of Clause 65.01 for the approval of an application or plan is of relevance.This Clause outlines the requirements that the responsible authority must consider when determiningthe application.

Proposed Planning Scheme Amendments

There are no planning scheme amendments currently proposed that will affect this site.

Diversity (Access & Equity)

It is not considered that the proposal raises any diversity issues affecting the planning assessmentof this application.

Community Safety

It is considered that there would be no adverse community safety implications in permitting theproposal subject to strict conditions on any planning permit issued.

Safe Design Guidelines

Consideration of the relevant requirements of these Guidelines has been undertaken within theAssessment of this application, including ensuring safe movements within the site.

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Covenants

No encumbrances are registered on the titles for the subject site. However, there is a 2.42m widedrainage and sewerage easement that runs along the south boundary of the properties at 442Springvale Road, and 2 and 4 Hume Road. It is noted that the first floor concrete bridge that connectsthe proposed building with the existing building spans over the easement and therefore it isrecommended that a condition of approval require the permit applicant to obtain written consent toconstruct over the easement from the authorities in favour of the easement prior to the endorsementof the plans.

Referrals

Pursuant to Section 55 of the Planning and Environment Act 1987, the application was externallyreferred to VicRoads. VicRoads recommended that the western access on Hume Road located inclose proximity to Springvale Road be deleted. This requirement has been met in the amendedadvertised plans.

Internal

The application was internally referred to the relevant Council departments for their consideration.The comments provided have been considered in the assessment of the application. The commentsare summarised below in a tabular form.

Advice/Response/ConditionsCouncil Referrals

Traffic Engineering Prior to the application being advertised, Council’s Engineersmade several initial comments in relation to pedestrianconnectivity between and through the proposed car parkingareas and between the buildings, bicycle spaces dimensions,vehicles circulation through the car park, access to persons on‘special events’ days on Hume Road and dimensions of parkingbays and aisle widths. The majority of the recommendationswere incorporated in the revised plans which were publiclynotified. The recommendations which were not included will beimposed as conditions on any permit issued.Council’s Engineering Services Unit is satisfied that subject toconditions the proposal is considered acceptable.

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Strategic Planning andUrban Design

The proposal seems to have been integrated very well with theexisting building on 444 Springvale Road. This proposedextension and addition would create a new landmark forSpringvale from the point of view of both architectural and culturalsignificance.From the point of view of the municipal gateway strategy, theproposed development can be seen as an early marker whenapproaching the Springvale Activity Centre from the south (i.e.Gateway 11).Although the subject site is just outside the area identified in thedraft of CGDGateway Strategy as the Gateway 11, this proposeddevelopment would complement the objective of this Gateway11 and facilitate the development of high quality built form thatcontributes to the sense of arrival.

Social Planning The Hoa Nghiem Buddhist Temple is an active communityorganisation. The temple provides many programs that supportthe Vietnamese community and takes part in Interfaith initiativesto engage with the wider Greater Dandenong Community.Activities currently conducted include social work and counselling,a language school and library, senior citizens activities, martialarts classes and computer classes. All of these are highly valuedand important to the Greater Dandenong Community.The planning permit application is viewed favourably for its abilityto accommodate current services and the prospect of a widerrange of social support services for the Greater DandenongCommunity.

Waste Services The Waste Management Plan submitted with the application isacceptable.

Advertising

The application has been advertised pursuant to Section 52 of the Planning and Environment Act1987, by:

Sending notices to the owners and occupiers of adjoining land.Placing signs facing Springvale Road and Hume Road.

The notification has been carried out correctly.

Council has received two (2) objections to date.

The location of the objectors’ property is shown in Attachment 1.

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Consultation

A consultative meeting was not held because one objector advised Council that he would not attendthe meeting, if it is held. The other objection was a late objection. It is noted that the issues raised inthe objections are clear, articulated and relatively similar. Both objections have been taken intoconsideration as part of the assessment of this application. The grounds of the objections are discussedbelow.

Summary of Grounds of Submissions/Objections

The objections are summarised below (bold), followed by the Town Planner’s Response (in italics).

Height of the structure is excessive and dominant on the landscape.

The subject site is located in a Residential 1 Zone whereby the maximum height of structures isgenerally 9m under the residential development provisions. The proposed eight-level stupa has amaximum height of 35m. Whilst this may be considered high compared with the surrounding buildingsin the neighbourhood, it is considered that it would not cast any shadow on the adjoining residentialsites. The structure has a relatively small footprint at 93m2 and would be set back at least 50m fromthe nearest dwelling to the west, minimising any direct adverse visual impact it would present on theadjoining sites. Furthermore, there are other places of worship located along Springvale Road withstructures of similar heights and as such this would not set precedence. For example, these includethe New Apostolic Church located at 458 Springvale Road, where the height is an approximate three(3) storey structure. Another example is the Bright Moon Buddhist Society Temple located at 536Springvale Road, a large multi-levelled structure. It is considered that the unique architecture of thestructure would provide attractiveness to the streetscape and the landscape in general without havingadverse impacts on the surrounding sites.

It is considered that this is not dissimilar to other religious structures in residential areas throughoutthe municipality. While it will be different to other structures, such as churches, this is not a reasonto refuse the application as it reflects multicultural, religious and community content of the City ofGreater Dandenong.

Impact of off-site car parking on adjoining streets during festivals.

Based on the car parking requirements discussed under the “car parking assessment” later in thisreport, car parking spaces provided on the site will be appropriate for all activities proposed on normaldays. Although it is anticipated that there will be extra demand on car parking on “special events”days, it is considered that these special days are limited to eight occurrences in the year. Furthermore,additional car parking spaces are available at the public car parking area at Springvalley Centre whichadjoins the site. The subject site is serviced with public transport and visitors would be able to attendworship or activities by other means such as by buses passing the site. A number of mitigatingmeasures to limit overflow car parking and traffic on the adjoining sites are recommended as conditionson any permit issued to ensure that any adverse offsite effects are minimised.

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Tourist buses stopping in adjacent bus lanes.

One objector is also concerned about tourist buses and cars parking for extended periods in the buslane adjacent to the site. Persons breaching regulation such as parking illegally are subject to separatelegislation, not planning controls, in this instance.

The removal of existing established vegetation for the proposed development isirresponsible

There are currently 22 established native trees and other smaller trees located within the existingand proposed development area. It is noted from the proposal and the arboriculture report that only3 native trees would be removed with one palm tree relocated within the development area. It wouldbe required that these trees are replaced and a comprehensive landscaping plan prepared by aqualified landscape person implemented to enhance the amenity of the site. As such the removal ofentire vegetation as alleged by one of the objectors cannot be substantiated.

Increase in noise and litter.

Whilst it is noted that special events days would attract a large number of visitors and worshippersto the site, this increase have been catered for in additional facilities that are provided on the site toprovide for litter disposal. Provision has been made for garbage collection and disposal on the site.In addition a condition requiring amenity of the site and surroundings to be maintained in good orderare also proposed to mitigate litter generation. Whilst religious festivals on the site may not be attractiveto some sections of the population they serve to form part of everyday life of society.

There is no evidence that suggests that this place of assembly/place of worship would result inanti-social problems to a greater or lesser degree than other religious festivities which occur in themunicipality. Thus, there is no justification to not support permitting the applied for extension of useon these grounds.

Assessment

Use

The existing use of the site for a place of worship have a combined total gross floor area of 1552m2

with internal floor layout generally for the intended activities to be conducted. The proposed use ofland for a place of assembly would cover a total gross floor area of 2341m². The new place of assemblywould serve as a multi-purpose hall with a 538m² conference centre and associated facilities. The8-level stupa is located on this building. The social and educational activities proposed on the sitewould improve the well-being of the general population in the municipality.

The applicant has advised that the use of land is expected to cater for a maximum of 245 personswhich is an increase of 75 persons on the existing permitted use at any normal day. It is proposedto increase the number of persons on the site on ‘special event’ days from 500 persons to a maximumof 700 persons. This increase is considered minimal when compared with the existing maximumnumber of persons permitted on the site.

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Given the expected maximum number of 245 persons permitted onsite during any normal day, theextent of floor layout is considered appropriate as there are several components of the buildings tocater for those attending worship and using the multi-purpose building.

It is observed that the existing place of worship and proposed place of assembly for multi-purposeactivities is generally an acceptable outcome. With regards to the eight ‘special events days’ thelimited nature of those days within one year would ensure that any adverse impacts is minimised.The existing permit (PLN97/616) already allows for these special events days and limits them to 8days in any calendar year.

The proposed hours of operation are generally within common hours known for places of worshiplocated in residential areas within the City, and are not considered to be a significant issue.

One of the purposes of the Residential 1 Zone is, in appropriate locations, to allow educational,recreational, religious, community and a limited range of other non-residential land uses to servelocal community needs. It is considered that the proposal provides an opportunity for a non-residentialuse to be established on an appropriate site to serve the local needs of the community, as it is notedthat the Hoa Nghiem Temple has had an established history in the area. It is further noted that thenew addition would provide educational and social improvements in the well being of the residentsand visitors to the site.

Development

The State Planning Policy Framework and the Local Planning Policy Framework, including theMunicipal Strategic Statement and local planning policies seek to encourage good urban designprinciples.

The proposal is appropriately located on a corner of a major road and a local road, and shares aboundary with a public park. This is advantageous in that the potential for material detriment toneighbours would be substantially decreased.

The following is an assessment against the decision guidelines at Clause 15.01 Urban environment,the objective which seeks to “create urban environments that are safe, functional and provide goodquality environments with a sense of place and cultural identity”.

Context

Development must take into account the natural, cultural and strategic context of itslocation.

Planning authorities should emphasise urban design policies and frameworks for keylocationsor precincts.

A comprehensive site analysis should be the starting point of the design process and

form the basis for consideration of height, scale and massing of new development.

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The proposal is designed to complement the existing place of worship at No. 444 Springvale Road.The proposal is unique and would present attractively on the streetscape and the urban landscape.Council Urban Design has commented that it would complement the Gateway policy objective ofCouncil.

The public realm

The public realm, which includes main pedestrian spaces, streets, squares, parks and walkways,should be protected and enhanced.

The proposed design of the place of assembly including the stupa will occupy a large site which inassociation with the existing place of worship which is linked together by paved pedestrian accessand further linked to the car parking spaces provided on the site. These linkages are co-ordinated toprovide safe movements to persons on the overall site. The location of the building on the corner ofSpringvale Road and HumeRoad gives it the prominence and exposure to the public realm, particularlySpringvale Road, thus providing a unique attraction to some members of the community.

Safety

New development should create urban environments that enhance personal safety and propertysecurity and where people feel safe to live, work and move in at any time.

It is noted that the proposed building has included a lot of amenities such as conference room, officeand reception, kitchen, and male and female toilets. These are modern facilities within a new buildingwhich would create an environment that would provide personal enjoyment to those who work or visitthe temple. The overall site is screened and with covered walkway linking the new and old area, theproposed development would be secured place to visit or work.

Landmarks, views and vistas

Landmarks, views and vistas should be protected and enhanced or, where appropriate, createdby new additions to the built environment.

The location of the stupa and the surrounding buildings would not impact on views and vistas of theexisting temple as they sit side by side. The proposal in conjunction with the existing temple wouldbe considered a future landmark to be protected.

Pedestrian spaces

Design of interfaces between buildings and public spaces, including the arrangement of adjoiningactivities, entrances, windows, and architectural detailing, should enhance the visual and socialexperience of the user.

There is clear separation between pedestrian areas and car parking therefore there would be noconflict between pedestrians and cars on the site. The buildings’ entrances are well defined andaccess between the existing building and the new building are linked only by pedestrian access.

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Heritage

New development should respect, but not simply copy, historic precedents and create a worthylegacy for future generations.

There are no buildings of historic significance located within the surrounding area to which this proposalwould impact upon.

Light and shade

Enjoyment of the public realm should be enhanced by a desirable balance of sunlightand shade.This balance should not be compromised by undesirable overshadowing or exposure to the sun.

It is acknowledged that the proposed stupa will be higher than the existing place of worship buildingon the site and the surrounding residential properties. It is noted that there is considerable distancebetween the stupa, existing building and the adjoining properties located in close proximity to thesite.

The stupa is setback a minimum of 13.3m from Springvale Road, 8.5m from Hume Road and 50mfrom the nearest residential property at the rear. Sitting atop the main building is a footprint of 93m2

tapering down to less than 71m2. It would have tremendous visual exposure to the public realm ifviewed from places such as Springvale Road, Hume Road and nearby public parks. However, itconsidered that the proposal is unlikely to create undesirable overshadowing or exposure to the sunin relation to the public realm on Springvale Road or Hume Road due to the generous setbacks.

Energy and resource efficiency

All building, subdivision and engineering works should include efficient use of resources andenergy efficiency.

The proposed works although relatively large would not negatively impact on the energy efficiencyof the existing building or the building incorporated with it. The extensive use of glazing on the buildingensures that light resource and energy is appropriately incorporated and achieved.

Architectural quality

New development should achieve high standards in architecture and urban design.Any rooftop plant, lift over-runs, service entries, communication devices, and other technicalattachment should be treated as part of the overall design.

The proposed building would be presented as a significant architectural building due to its uniquenessin design and height. The building’s setback is between 13m and 19m from Springvale Road. Althoughit would higher than the existing two-storey temple if viewed from Springvale Road, both will sit sideby side to present attractively to the Springvale Road streetscape. The multicultural-theme presentedby the stupa would be an attraction to the streetscape and area in general.

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Landscape architecture

Recognition should be given to the setting in which buildings are designed and theintegratingrole of landscape architecture.

The tree-like design of the stupa would complement the matured vegetation within the site and thestreetscape subsequently improving the amenity of the site and the general environment. Appropriatelandscape would improve this aspect.

Car Parking

The current planning permit for the place of worship at No 444 Springvale Road provides for amaximum of 170 people to occupy the site at any one time on normal day and a maximum of 500people to occupy the site at any one time on eight special event days per year.

The existing site at 444 Springvale Road provides 50 car parking spaces. Having regard to theprovisions of the scheme, the amount of car parking to the provisions of the scheme, this amount ofcar parking has been accepted as adequate for that site. Accordingly, any additional car parking tobe provided must only be calculated in respect to the proposed new building.

The proposed multi-purpose building (place of assembly) and the existing place of worship wouldincrease the number of persons on the overall site during normal days from 170 to 245 persons whichis an increase of 75 persons. On special events days the previously approved number of persons onthe site would increase from 500 to 700 which is an increase of 200 persons.

Pursuant to Clause 52.06-5 the proposed increase in the number attending to the site is calculatedat a rate of 0.3 car space per patron would require 22 additional car spaces on a any normal day.When special events days are considered, it is calculated that 60 additional car spaces would berequired. Provision has been made for 26 additional car spaces. The applicant has advised that on‘special events’ days 70 additional car spaces would be available at Springvalley car park whichadjoins the site to the south. This car park was constructed by Council for the purpose ofaccommodating overflow parking for peak demand events from both this site and the Buddhist templeon the car park’s southern boundary. Both temples contributed to the construction of this car parkfacility which at all other times is open to the public.

According to the applicant, all events including classes would be pre-booked and organised to ensurethat they do not clash with each other and do not exceed a maximum of 245 persons on the site atany one time during normal days and a maximum of 700 people on the site at any one time duringthe eight special event days.

A traffic assessment submits that the site has a good access to public transport with two bus routesoperating along Springvale Road and intersecting with Springvale Train station. This would allowpatrons to conveniently visit the site using public transport. The report recommends that ‘specialevent’ days should be advertised and a shuttle bus to operate between the Springvale Train Stationand the subject site. It is noted that this condition was imposed on the previous permit and shouldbe retained accordingly.

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The report also surmises that the provision of bicycle racks on the site and the existing bicycle pathsalong Springvale Road and adjoining streets would encourage patrons and visitors, especially thosewho live within the immediate area, to attend the site by cycling instead of driving to the venue.

It is noted from the traffic assessment report that significant overflow is likely to occur on three specialevents days namely New Year, Vesak Day (Buddha’s Birthday) and Vu Lan (August Festivals). Thiswould result in significant shortfall in parking on these occasions and is likely to result in overflow ofapproximately 98 car spaces, which is considered to be an infrequent occurrence which could beaccommodated in the public car park.

It is concluded that the overall provision of 76 car parking spaces including two disabled car spaceson-site would be sufficient to accommodate the likely parking demand in the majority of circumstanceswithout impacting adversely on the amenity of the area. It is therefore considered that the proposedreduction in car parking space under the Scheme provisions is considered acceptable.

Bicycle Facilities

Bicycles parking have been provided in two locations within the site. The location is visible and wouldbe easily accessible to persons visiting the site. It would be required the dimensions are provided inaccordance with Council Engineer’s recommendations.

Vegetation & Tree Impact (Site & Surrounds)

The site and adjoining neighbouring sites contain existing native vegetation which are described asof high ecological value. There are a total number of 22 trees on the overall site. There will be novegetation removed from the existing site at 444 Springvale Road. Instead, 3 trees would be removedfrom Nos. 2 and 4 Hume Road and 442 Springvale Road for the new place of assembly/worship. Asthe combined total area with a combine area of 2763m² is less than the area required to trigger apermit application under Clause 52.17. Consequently, a planning permit is not required for the removalof vegetation for the proposed development.

The arboriculture report prepared for this application concludes that only three native trees would beremoved with one palm tree relocated. The retention of bulk of the native vegetation of high retentionvalue on the site coupled with extensive new landscaping would make a positive contribution to thedevelopment and surrounding area.

Waste Management

A waste management plan was submitted with the application outlining the proposed managementof the various wastes which would be generated by the facility. It is stated in the report that operatorsof the facility will undertake private collection of waste from the site and not through Council’s municipalwaste services. A bin would be located next to the toilet facility of the existing place of worship. Theproposed waste management plan has been assessed by Council’s Engineering Services asappropriate.

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Conclusion

The proposal is consistent with the Greater Dandenong Planning Scheme and policy requirements.The proposed development and use of the site for a place of assembly is considered appropriate andwill be complimentary to the existing place of worship. In relation to the reduction of car parkingrequirement, this is deemed appropriate as the number of persons permitted on site is restrictedduring normal times except on a limited special event days. It is considered that the imposition ofconditions on the permit would ensure any anticipated impacts are minimised.

Recommendation

That Council resolves to issue a Notice of Decision to grant a permit in respect of the landknown and described as Nos. 442 and 444 Springvale Road and Nos. 4 and 6 Hume RoadSpringvale south for the purpose of construction of buildings and works education centreand 8-level stupa, to use the land for a place of assembly (including place of worship) andassociated accommodation, education centre, reduction in the car parking requirement andremoval of native vegetation, in accordance with the plans submitted with the applicationsubject to the following conditions:

Before the development starts two (2) copies of amended plans drawn to scale anddimensioned,must be submitted to the Responsible Authority for approval. No buildingsor works must be commenced until the plans have been approved and endorsed bythe Responsible Authority. The endorsed copy of the plans forms part of this permit.

1.

The plansmust be in accordancewith the plans submittedwith the application submittedwith the application, but modified to show:

Provide different shades of colour concrete to distinguish betweenpedestrian and vehicular areas.

1.1.

The location of sensor lighting or other lighting methods to the car parking areaand entry to the building.

1.2.

Provide dimensions to car parking spaces and bicycle parking bays.1.3.

The width of two new access on Hume Road widened to 5m.1.4.

A landscaping plan in accordance with Condition 2.1.5.

All to the satisfaction of the Responsible Authority.

Prior to the endorsement of plans under Condition 1, a comprehensive landscape planmust be submitted to the Responsible Authority for approval. When approved, the planwill be endorsed and will then form part of the permit.

2.

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The landscape plan must be drawn to scale with dimensions and two (2) copies mustbe provided. The landscaping plan must be similar to the landscape plan prepared bya suitably qualified person to incorporate the recommendationmade in the arboriculturereport prepared by PSI Investments Limited dated 20 August 2012 submitted with theapplication, and modified to show:

All native vegetation earmarked for removal needs to be shown, with offsetplanting indicated on the landscaping plan. All trees to be retained to be numberedthe plan.

2.1.

A plant schedule updated to show individual plant quantities of shrubs and groundcovers including their location on the landscape plan.

2.2.

All trees to be retained as per arborist report clearly marked on the landscapeplan and numbered as per the arborist report’s numbering of trees.

2.3.

Tree protection measures shown around trees to be retained.2.4.


Prior to the commencement of works, all trees to be retained must be protected ascontained in the arborist report.

3.

The use and/or development as shown on the endorsed plans must not be alteredwithout the written consent of the Responsible Authority.

4.

No goods must be stored or left exposed outside the building so as to be visible fromany public road or thoroughfare.

5.

The loading and unloading of goods from vehiclesmust only be carried out on the land.6.

Before the use of any stage starts, areas set aside for parked vehicles and access lanesas shown on the endorsed plans must be:

7.

Constructed to the satisfaction of the Responsible Authority;7.1.

Properly formed to such levels that they can be used in accordance with theplans;

7.2.

Surfaced with an all-weather sealcoat to the satisfaction of the ResponsibleAuthority;

7.3.

Drained to the satisfaction of the Responsible Authority;7.4.

Line-marked to indicate each car space and all access lanes to the satisfactionof the Responsible Authority;

7.5.

Parking areas and access lanes must be kept available for these purposes at all times.

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A continuous concrete raised kerb no less than 150mm (or 75mm) in height, or othermeasures approved by the Responsible Authority, must be provided adjacent to thelandscaped areas as protectivemeasures to the landscaping treatment to the satisfactionof the Responsible Authority.

8.

The car parking area must be lit to the satisfaction of the Responsible Authority, if inuse during hours of darkness and all lights must be designed, fitted suitable bafflesand located to prevent any adverse effect on adjoining land.

9.

A sign(s) to the satisfaction of the Responsible Authority must be provided directingdrivers to the area set aside for car parking and must be located and maintained to thesatisfaction of the Responsible Authority. The signmust not exceed 0.3 square metres.

10.

The operator under this permit must make all reasonable attempts to ensure that novehicle under the operators control, or the operator’s staff, are parked in the streetsnearby.

11.

The car parking provided on the landmust always bemade available for use by personsemployed on or visiting the subject premises to the satisfaction of the ResponsibleAuthority, and no measures restricting access by such persons to the car park may betaken without the prior permission of the Responsible Authority.

12.

The amenity of the area must not be detrimentally affected by the use or development,through the:

13.

Transport of materials, goods or commodities to or from the land;13.1.

Appearance of any building, works or materials;13.2.

Emission of noise, artificial light, vibration, smell, fumes, smoke, vapour, steam,soot, ash, dust, waste water, waste products, grit or oil.

13.3.

All external lighting of the site, including car parking areas and buildings, must belocated, directed and shielded and of such limited intensity that no nuisance or lossof amenity is caused to any person beyond the site.

14.

Bins or other receptacles for any form of rubbish or refuse must not be placed orallowed to remain in the view of the public, and smell must not be emitted from anysuch receptacle.

15.

Where required, a bulk waste collection bin or approved alternative may be provided,but shall be contained in a suitably screened and accessible area all to the satisfactionof the Responsible Authority.

16.

Any public address system installed or used on the premises must not be audible fromoutside the site and such equipment shall only be used for safety purposes.

17.

The site shall be kept in a neat and tidy condition at all times, to the satisfaction of theResponsible Authority.

18.

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Before the use allowed by this permit starts, landscaping works as shown on theendorsed plans must be completed to the satisfaction of the Responsible Authorityand then maintained to the satisfaction of the Responsible Authority.

19.

All existing healthy vegetation shown on the endorsed plan/s to be retained must:20.

Be suitably marked before any development starts on the site and be adequatelyprotected from damage during the construction process; and

20.1.

Retained unless their location or condition is likely to cause damage.20.2.

A 2 metre high acoustic screen fence must be erected along the eastern boundary, allat the cost of the applicant and/or developer, and thereafter maintained all to thesatisfaction of the Responsible Authority.

21.

The fencemust be in accordancewith a design and specifications prepared by a suitablyqualified person to be submitted to and approved by the Responsible Authority, priorto the construction of the fence.

The fence must be erected to the commencement of works on the site, for the usehereon permitted.

The Place of Assembly/Worship shall only operate and persons only permitted on thesite between the hours of 8.00am and 7.00pm daily, save that the operator shall ensurethat any persons, not resident on the site, shall leave the site by 7.30pm, unless avariation or extension of this period has been approved in writing by the ResponsibleAuthority.

22.

This condition shall not prohibit informal meetings or consultations carried out on thesite by no more than 40 persons, providing that such meeting or consultation does notextend after 10.30pm in the evening.

Any activity which may cause a disturbance to any person or persons on nearby landshall be carried out only within the confines of the building on the site, and nofirecrackers, amplifiers, gongs or similar devices are to be used so as to be audibleoutside the site.

23.

The operator shall at all times make reasonable effects to ensure that rubbish or litterdoes not leave the site, and shall ensure that regular patrols are carried out outsidethe site to collect any rubbish or litter which has emanated from the site.

24.

No alcohol shall be stored or consumed on the premises unless it is an integral partof the religious activity conducted on the site.

25.

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No more than 245 persons shall be permitted access or be on the site at any one time,except for 8 days a year for “Special Events”, when the number of persons shall notexceed 700.

26.

Special Events are days associated to religious or cultural significance associated tothe religion or cultural aspects of the occupier of the land.

The operator of the site shall provide, in writing, the dates and purpose of the SpecialEvent days to be conducted each year, at least three months prior to the conduct ofthe first Special Event.

27.

During Special Event days, or days where the operator would be aware that the use ofthe site would be at its peak or large crowds are expected, the operator shall ensurethat:

28.

A bus shuttle service is provided between the site and Springvale Station,operating so as not to cause an adverse collection of passengers at either endof the service.

28.1.

Suitable persons are employed in the control of traffic to and from the site, inconjunction with advice from Council and the Victoria Police, so that the normalflow of traffic along Springvale Road is not adversely effected.

28.2.

The on-site car parking is utilised to its maximum and there is no unreasonablerestriction for visitors to access the car parking area.

28.3.

Measures are implemented on the peak days, including the erection of no standingsign on Hume Road and Springvale Road, to direct persons frequenting the siteto park in the car parking area on the adjoining Council Reserve and not in anystreets around the site. All costs of suchmeasures shall be borne by the operatorof the site.

28.4.

The operator of the use shall carry out any and all repair works on the Reserve, if atany time the use of the Reserve by the operator under this permit causes damage orotherwise makes the Reserve unusable or unsafe, at no cost to the Council and all tothe satisfaction of the Council.

29.

Conditions required by VicRoads:30.

The deletion of the western access on Hume Road located in close proximity toSpringvale Road intersection.

30.1.

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This permit will expire if:31.

The development associated with the external smoking area does not start withintwo (4) years of the date of this permit, or

31.1.

The development associated with the external smoking area is not completedwithin four (6) years of the date of this permit, or

31.2.

The use does not start within one (4) year of the completion of the development,or

31.3.

The use is discontinued for a period of two (2) years.31.4.

Before the permit expires or within three (3) months afterwards the owner or occupierof the land may in writing request the Responsible Authority to extend the expiry date.

Notes:

A Building Approval is required.1.

Consultation should be carried out with Council’s Infrastructure PlanningDepartmentto ascertain Council’s drainage requirements, prior to obtaining a Building Approval.

2.

MINUTE 149

Moved by: Cr Sean O'ReillySeconded by: Cr Loi Truong

That Council resolves to issue a Notice of Decision to grant a permit in respect of the landknown and described as Nos. 442 and 444 Springvale Road and Nos. 4 and 6 Hume RoadSpringvale south for the purpose of construction of buildings and works education centreand 8-level stupa, to use the land for a place of assembly (including place of worship) andassociated accommodation, education centre, reduction in the car parking requirement andremoval of native vegetation, in accordance with the plans submitted with the applicationsubject to the following conditions:

Before the development starts two (2) copies of amended plans drawn to scale anddimensioned,must be submitted to theResponsible Authority for approval. No buildingsor works must be commenced until the plans have been approved and endorsed bythe Responsible Authority. The endorsed copy of the plans forms part of this permit.

1.

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The plans must be in accordance with the plans submitted with the applicationsubmitted with the application, but modified to show:

Provide different shades of colour concrete to distinguish betweenpedestrian and vehicular areas.

1.1.

The location of sensor lighting or other lighting methods to the car parking areaand entry to the building.

1.2.

Provide dimensions to car parking spaces and bicycle parking bays.1.3.

The width of two new access on Hume Road widened to 5m.1.4.

A landscaping plan in accordance with Condition 2.1.5.


Prior to the endorsement of plans under Condition 1, a comprehensive landscape planmust be submitted to the Responsible Authority for approval. When approved, the planwill be endorsed and will then form part of the permit.

2.

The landscape plan must be drawn to scale with dimensions and two (2) copies mustbe provided. The landscaping plan must be similar to the landscape plan prepared bya suitably qualified person to incorporate the recommendationmade in the arboriculturereport prepared by PSI Investments Limited dated 20 August 2012 submitted with theapplication, and modified to show:

All native vegetation earmarked for removal needs to be shown, with offsetplanting indicated on the landscaping plan. All trees to be retained to benumbered the plan.

2.1.

A plant schedule updated to show individual plant quantities of shrubs andground covers including their location on the landscape plan.

2.2.

All trees to be retained as per arborist report clearly marked on the landscapeplan and numbered as per the arborist report’s numbering of trees.

2.3.

Tree protection measures shown around trees to be retained.2.4.


Prior to the commencement of works, all trees to be retained must be protected ascontained in the arborist report.

3.

The use and/or development as shown on the endorsed plans must not be alteredwithout the written consent of the Responsible Authority.

4.

No goods must be stored or left exposed outside the building so as to be visible fromany public road or thoroughfare.

5.

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The loading and unloading of goods from vehicles must only be carried out on theland.

6.

Before the use of any stage starts, areas set aside for parked vehicles and accesslanes as shown on the endorsed plans must be:

7.

Constructed to the satisfaction of the Responsible Authority;7.1.

Properly formed to such levels that they can be used in accordance with theplans;

7.2.

Surfaced with an all-weather sealcoat to the satisfaction of the ResponsibleAuthority;

7.3.

Drained to the satisfaction of the Responsible Authority;7.4.

Line-marked to indicate each car space and all access lanes to the satisfactionof the Responsible Authority;

7.5.

Parking areas and access lanes must be kept available for these purposes at all times.

A continuous concrete raised kerb no less than 150mm (or 75mm) in height, or othermeasures approved by the Responsible Authority, must be provided adjacent to thelandscaped areas as protective measures to the landscaping treatment to thesatisfaction of the Responsible Authority.

8.

The car parking area must be lit to the satisfaction of the Responsible Authority, if inuse during hours of darkness and all lights must be designed, fitted suitable bafflesand located to prevent any adverse effect on adjoining land.

9.

A sign(s) to the satisfaction of the Responsible Authority must be provided directingdrivers to the area set aside for car parking and must be located and maintained tothe satisfaction of the Responsible Authority. The sign must not exceed 0.3 squaremetres.

10.

The operator under this permit must make all reasonable attempts to ensure that novehicle under the operators control, or the operator’s staff, are parked in the streetsnearby.

11.

The car parking provided on the landmust always bemade available for use by personsemployed on or visiting the subject premises to the satisfaction of the ResponsibleAuthority, and no measures restricting access by such persons to the car park maybe taken without the prior permission of the Responsible Authority.

12.

The amenity of the area must not be detrimentally affected by the use or development,through the:

13.

Transport of materials, goods or commodities to or from the land;13.1.

Page 2281




Appearance of any building, works or materials;13.2.

Emission of noise, artificial light, vibration, smell, fumes, smoke, vapour, steam,soot, ash, dust, waste water, waste products, grit or oil.

13.3.

All external lighting of the site, including car parking areas and buildings, must belocated, directed and shielded and of such limited intensity that no nuisance or lossof amenity is caused to any person beyond the site.

14.

Bins or other receptacles for any form of rubbish or refuse must not be placed orallowed to remain in the view of the public, and smell must not be emitted from anysuch receptacle.

15.

Where required, a bulk waste collection bin or approved alternative may be provided,but shall be contained in a suitably screened and accessible area all to the satisfactionof the Responsible Authority.

16.

Any public address system installed or used on the premisesmust not be audible fromoutside the site and such equipment shall only be used for safety purposes.

17.

The site shall be kept in a neat and tidy condition at all times, to the satisfaction of theResponsible Authority.

18.

Before the use allowed by this permit starts, landscaping works as shown on theendorsed plans must be completed to the satisfaction of the Responsible Authorityand then maintained to the satisfaction of the Responsible Authority.

19.

All existing healthy vegetation shown on the endorsed plan/s to be retained must:20.

Be suitablymarked before any development starts on the site and be adequatelyprotected from damage during the construction process; and

20.1.

Retained unless their location or condition is likely to cause damage.20.2.

A 2 metre high acoustic screen fence must be erected along the eastern boundary, allat the cost of the applicant and/or developer, and thereafter maintained all to thesatisfaction of the Responsible Authority.

21.

The fencemust be in accordancewith a design and specifications prepared by a suitablyqualified person to be submitted to and approved by the Responsible Authority, priorto the construction of the fence.

The fence must be erected to the commencement of works on the site, for the usehereon permitted.

Page 2282




The Place of Assembly/Worship shall only operate and persons only permitted on thesite between the hours of 8.00am and 7.00pm daily, save that the operator shall ensurethat any persons, not resident on the site, shall leave the site by 7.30pm, unless avariation or extension of this period has been approved in writing by the ResponsibleAuthority.

22.

This condition shall not prohibit informal meetings or consultations carried out on thesite by nomore than 40 persons, providing that suchmeeting or consultation does notextend after 10.30pm in the evening.

Any activity which may cause a disturbance to any person or persons on nearby landshall be carried out only within the confines of the building on the site, and nofirecrackers, amplifiers, gongs or similar devices are to be used so as to be audibleoutside the site.

23.

The operator shall at all times make reasonable effects to ensure that rubbish or litterdoes not leave the site, and shall ensure that regular patrols are carried out outsidethe site to collect any rubbish or litter which has emanated from the site.

24.

No alcohol shall be stored or consumed on the premises unless it is an integral partof the religious activity conducted on the site.

25.

No more than 245 persons shall be permitted access or be on the site at any one time,except for 8 days a year for “Special Events”, when the number of persons shall notexceed 700.

26.

Special Events are days associated to religious or cultural significance associated tothe religion or cultural aspects of the occupier of the land.

The operator of the site shall provide, in writing, the dates and purpose of the SpecialEvent days to be conducted each year, at least three months prior to the conduct ofthe first Special Event.

27.

During Special Event days, or days where the operator would be aware that the use ofthe site would be at its peak or large crowds are expected, the operator shall ensurethat:

28.

A bus shuttle service is provided between the site and Springvale Station,operating so as not to cause an adverse collection of passengers at either endof the service.

28.1.

Suitable persons are employed in the control of traffic to and from the site, inconjunctionwith advice fromCouncil and the Victoria Police, so that the normalflow of traffic along Springvale Road is not adversely effected.

28.2.

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The on-site car parking is utilised to its maximum and there is no unreasonablerestriction for visitors to access the car parking area.

28.3.

Measures are implemented on the peak days, including the erection of nostanding sign onHumeRoad and Springvale Road, to direct persons frequentingthe site to park in the car parking area on the adjoining Council Reserve andnot in any streets around the site. All costs of such measures shall be borneby the operator of the site.

28.4.

The operator of the use shall carry out any and all repair works on the Reserve, if atany time the use of the Reserve by the operator under this permit causes damage orotherwise makes the Reserve unusable or unsafe, at no cost to the Council and all tothe satisfaction of the Council.

29.

Conditions required by VicRoads:30.

The deletion of the western access on Hume Road located in close proximityto Springvale Road intersection.

30.1.

This permit will expire if:31.

The development associated with the external smoking area does not startwithin two (4) years of the date of this permit, or

31.1.

The development associated with the external smoking area is not completedwithin four (6) years of the date of this permit, or

31.2.

The use does not start within one (4) year of the completion of the development,or

31.3.

The use is discontinued for a period of two (2) years.31.4.

Before the permit expires or within three (3) months afterwards the owner or occupierof the land may in writing request the Responsible Authority to extend the expiry date.

Notes:

A Building Approval is required.1.

Consultation should be carried out with Council’s Infrastructure Planning Departmentto ascertain Council’s drainage requirements, prior to obtaining a Building Approval.

2.

CARRIED

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TOWN PLANNING

TOWN PLANNING APPLICATION NO. 442 SPRINGVALE ROAD, SPRINGVALE SOUTH (PLANNING APPLICATION NO. PLN12/0398)

ATTACHMENT 1

SUBJECT SITE ANDLOCATION OF OBJECTORS


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MELWAY MAP REF: 88 J2 88 K2 NORTH

SUBJECT SITE LOCATION OF OBJECTORS

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TOWN PLANNING

TOWN PLANNING APPLICATION NO. 442 SPRINGVALE ROAD, SPRINGVALE SOUTH (PLANNING APPLICATION NO. PLN12/0398)

ATTACHMENT 2

SUBMITTED PLANS


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2.4.4 Town Planning Application - No. 29-31 Kilkenny Court, Dandenong South(Planning Application No. PLN12/0519)

413860File Id:

Director City Planning, Design & AmenityResponsible Officer:

Subject SiteSubmitted Plans

Attachments:

Application Summary

Mathew WilsonApplicant:

To construct buildings and works (extension to existing industrialbuilding) and a reduction of car parking associated with an industry.

Proposal:

Industrial 2 ZoneZone:

NoneOverlay:

Red GumWard:

It is proposed to construct buildings and works comprising an extension to existing industrial building.The proposal involves the construction of works which increase the gross floor area of the buildingand reduces the existing car parking spaces by 8 car spaces, and does not provide for car spacesfor the extension.

A permit is required pursuant to the following planning provisions:

Clause 33.02-4 of the Greater Dandenong Planning Scheme to construct works within anIndustrial 2 Zone.Clause 52.06 of the Greater Dandenong Planning Scheme (Particular Provisions: Car Parking)to reduce the required number of car spaces.

Objectors Summary

The application was not advertised and therefore no objections were received.

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Assessment Summary

The application is brought to Council owing to the proposed reduction of eight (8) car spaces only. Itis considered that the proposed extension to the existing industrial building is relatively minor beingonly 222.87m² on a large industrial lot of 3399m². It will provide additional useable area for the industrywithout impacting adversely on the adjoining sites. The number of car parking spaces on the site areappropriate having regard to the number of staff and expected visitors for the site. The proposedextension will be constructed with material and colours which are similar to the existing buildingallowing it to blend into the existing development. The proposed loading bays are also consideredappropriate.


As assessed, the proposal is consistent with and appropriately responds to the provisions of theGreater Dandenong Planning Scheme. The proposal appropriately responds to strategic policy forindustrial development in an established industrial area with minimal impacts on car parking andtraffic. This report recommends that the application be supported, and that a Permit be grantedsubject to conditions as set out in the recommendation.

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Town Planning Application - No. 29-31 Kilkenny Court, Dandenong South (Planning Application No.PLN12/0519) (Cont.)


Subject Site

The subject land is identified as 29-31 Kilkenny Court, Dandenong South and is located on the northernside of the court bowl at the western end of Kilkenny Court. The site is irregular in shape, with afrontage of 38.79m and a maximum depth of 95m. The total area of the site is 3399m2. The sitecontains an industrial building with ancillary office, landscaped areas and car parking spaces whichwere constructed in 2010.

Surrounding Area

Kilkenny Court is a streetscape which has been developed for industrial uses. Lots on all abuttingproperties of the subject land contain large industries and warehouses.

The layout of lots to the east, west and south of the subject land is similar in area to the subject site,comprising long narrow industrial buildings, with an office component located at the front and carparking provided along a boundary length.

Kilkenny Court sits within the Dandenong South area generally bound by the Eastlink Tollway to thewest, Greens Road to the North, Frankston-Dandenong Road to the east and Bangholme Road tothe South. This area has been zoned Industrial 2 Zone to facilitate industrial uses which requiresignificant distances from sensitive uses. The nearest residential area to the subject land isapproximately 1.9km to the north, located north of the Dandenong Bypass.

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A copy of the locality plan is included as Attachment 1.

Locality Plan

Melway Reference 95 A4

Background


A search of Council records revealed that the following planning application has previously beenconsidered for the subject site:

Planning Permit No. PLN09/0801 was issued on 23 December 2009 for the construction ofbuildings and works, use of the land for industry with a reduction of the car parking requirements,all in accordance with the endorsed plans. The plans were subsequently amended and endorsedon 26 March 2010.

Proposal

The applicant proposes to construct buildings and works comprising an extension to the existingindustrial building and to reduce the car parking requirements pursuant to Clause 52.06 of the GreaterDandenong Planning Scheme. The details of the proposal are as follows:

The existing industrial building has a floor area of 1883m², which is proposed to be extendedby 223m² of floor area resulting in a total proposed floor area of 2106m²;

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The extension will incorporate a 7.6m x 6.5m canopy and a 3m x 4m verandah at the front andrear of the proposed extension respectively. Also, a new canopy measuring 3m x 6m will beconstructed at the southern side of the building near the frontage, and the existing loading baywill be re-oriented from the eastern side of the building to the southern side;The extension will have a maximum height of 9.2m similar to the existing industrial building;The extension will be constructed over an area currently occupied by 8 car spaces. Thus, theexisting 36 car spaces will be reduced to 28 car spaces. No additional car spaces are proposedto be provided;The extension will be constructed with vertical precast coloured concrete panels and roofed withcolorbond materials; andNo additional staff will be employed as a result of this extension.



No financial resources are impacted by this report. All processing fees associated with this applicationhave been paid.


Pursuant to the Greater Dandenong Planning Scheme, a planning permit is required:

Clause 33.02-4 to construct buildings or construct and carry out works (Industrial 2 Zone).Clause 52.06-1 to reduce the required number of car spaces associated with an industry(Particular Provisions - Car Parking).


Zoning Controls

The subject site is located in an Industrial 2 Zone, as is the surrounding area.

The purpose of the Industrial 2 Zone outlined at Clause 33.02 is:

To implement the State Planning Policy Framework and the Local Planning Policy Framework,including the Municipal Strategic Statement and local planning policies.To provide for manufacturing industry, the storage and distribution of goods and associatedfacilities in a manner which does not affect the safety and amenity of local communities.To promote manufacturing industries and storage facilities that require a substantial thresholddistance within the core of the zone.To keep the core of the zone free of uses which are suitable for location elsewhere so as to beavailable for manufacturing industries and storage facilities that require a substantial thresholddistance as the need for these arises.

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Pursuant to Clause 33.02-4 a permit is required to construct a building or to construct or carry outworks.

Overlay Controls

No overlays affect the subject site or surrounding area.


There are a number of specific objectives contained within the State Planning Policy Framework thatare relevant to this application.

Clause 15 of the Scheme looks at Built Environment and Heritage, with the Urban Environmentfocused on under Clause 15.01. Relevant objectives of that Clause to be considered include:

To create urban environments that are safe, functional and provide good quality environmentswith a sense of place and cultural identity.To achieve architectural and urban design outcomes that contribute positively to local urbancharacter and enhance the public realm while minimising detrimental impact on neighbouringproperties.

It is noted that under Clause 15.01-2, relating to Urban Design Principles, design principles to beconsidered for development proposals for non-residential development or those residentialdevelopments not covered by Clauses 54, 55 or 56 are listed.

Economic Development is of particular relevance to this application, with that outlined at Clause 17of the Scheme. Under that matter Industry is focused on at Clause 17.02 with the objectives of thatClause being:

To ensure availability of land for industry.To facilitate the sustainable development and operation of industry and research and developmentactivity.To protect industrial land of State significance.To create opportunities for innovation and the knowledge economy within existing and emergingindustries, research and education.


The Local Planning Policy Framework (LPPF) includes the Municipal Strategic Statement (MSS) andLocal Policies. The local planning policies which are relevant to this application are:

The MSS at Clause 21.02 focuses on the Municipal Profile, within which the following is noted:

Greater Dandenong is a net provider of jobs, providing the third highest number of jobs inmetropolitanMelbourne, with the employment sector largely orientated towards themanufacturingoccupations. Within metropolitan Melbourne, in terms of job stock Greater Dandenong is rankedfirst in manufacturing, second in storage, third in road transport and fourth in wholesale trade(Clause 21.02-1).

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Greater Dandenong is one of Australia’s premier industrial regions with exporting strengths inmanufacturing, wholesale trade and transport and storage (Clause 21.02-2).Approximately one-third of employed residents worked in labouring or trades, compared with20 percent of people throughout metropolitan Melbourne, with 14 percent of employed residentsholding professional/managerial occupations compared with the metropolitan average of 30percent (Clause 21.02-3).Industries range from small-scale light industries in older established areas, to newer, generallyindustrial estates with large allotments and purpose built facilities (Clause 21.02-3).Key industries located in Greater Dandenong include advanced manufacturing in automotive,plastics and scientific equipment, as well as food processing and distribution andmetal fabrication(Clause 21.02-3).

The Vision for Greater Dandenong is outlined at Clause 21.03. Amongst others, the vision is thatGreater Dandenong will be a nationally and internationally competitive city; and a pre-eminent industrialcentre for Melbourne’s south-east with a significant high-tech/knowledge industrial component.

Under Clause 21.04 – Land Use, the matter of ‘industrial’, amongst others, is covered. It is notedwithin Clause 21.04-3 relating to the matter of industrial that Greater Dandenong has a task ofachieving a healthy balance between providing for an increased population and supporting robustactivity centres and protecting key industries. Relevant objectives and strategies contained withinthat Clause include:

1.To provide development, employment and industrial opportunities, which cater for a broad rangeof industries.1.1 Provide a diversity of locational opportunities for all types of industrial activity, including thoseenterprises that combine manufacturing with general office activities.2.To facilitate new investment, development and redevelopment.3.1 Encourage the establishment of industries that add value to the local industry products, componentmanufacturers.3.2 Encourage the establishment of industries that create local employment opportunities.6.To protect industrial zones for industrial activity.

The local planning policy of Clause 22.03 which relates specifically to Urban Design in Commercialand Industrial Areas is of particular relevance to this application. The objectives of this policy are:

To improve the appearance of all commercial and industrial areas, and particularly developmentalong main roads and gateways.To provide urban design solutions which respond to the type of road and the speed of the trafficusing the road.


Clause 52.06 – Car Parking needs to be considered. The purposes of this provision are:

To ensure that car parking facilities are provided in accordance with:The State Planning PolicyFramework and the Local Planning Policy Framework including theMunicipal Strategic Statementand local planning policies.

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Any parking precinct plan.To ensure the provision of an appropriate number of car spaces having regard to the activitieson the land and the nature of the locality.To ensure that the design of car parking areas:Does not adversely affect the amenity of the locality, in particular the amenity of pedestriansand other road users.Achieves a high standard of urban design.Creates a safe environment for users, particularly at night.Enables easy and efficient use.Protects the role and function of nearby roads.Facilitates the use of public transport and the movement and delivery of goods.

The required spaces are identified in the table to Clause 52.06-5. Clause 52.06-1 further notes thata permit may be granted to reduce or waive the number of car spaces required by the table.

The table at Clause 52.06-5 provides a parking rate for industry. The rate under the scheme is 2.9car spaces for a 100m² for industry. In this instance 223m² of additional floor space would require 6car spaces. However, it is noted that 8 existing car spaces will be removed for the extension thusrequiring a total reduction of 14 car spaces. As this car spaces will not be able to be provided on thesite, a planning permit is required to reduce the required number of car spaces.

The requirements of Clause 52.07 – Loading and Unloading of Vehicles need to be considered, withthe purpose of this Clause being:

To set aside land for loading and unloading commercial vehicles to prevent loss of amenity andadverse effect on traffic flow and road safety.

The proposed extension to the existing building would not require an additional loading bay. Howevera second loading bay have been provided within the proposed extension to facilitate loading andunloading of goods on the site.

Other Council Documents

Council has some documents, which whilst not included in the Planning Scheme, have also beenconsidered.

“Code of Practice Car Parking – Town Planning” was adopted on 30 July 1998 and re-consideredwith amendments on 9 March 1999. The Code identifies car parking ratios applicable to differentuses within the Greater Dandenong region.

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Under that Code, the same rate is applied to an Industry use, which is:

1.5 car parking spaces to each 100 square metres of net floor area where there is no associatedoffice; or,where there is an associated office, 1.4 car parking space to each 100 square metres of netfloor area for that part of the building not used for offices, plus:

- 2.2 spaces to each 100 square metres of that part of the building used for office up to10% of the total floor area; and,- 3.5 spaces to each 100 square metres of that part of the building used for office in excessof 10% of the total floor area.


There are no current planning scheme amendments which may affect the site.

Restrictive Covenants

There is one restrictive covenant encumbering the site, X575153X. This covenant prohibits the erectionof any front fence within 9m from the street, storage of any goods and materials or containers, tank,plant, machinery, or rubbish outside any building unless substantially screened, to develop or undertakeany works in the landscape beds, construction of external walls including doors any cladding materialsunless the material is new and finished with durable paint and erect a front fence within 3m from thestreet fence line. It is considered that the proposed extension to the building would not be contraryto this restrictive covenant.

Council Plan 2009-2013 – Strategic Objectives, Strategies and Plans

The Council Plan describes the kind of future the Council is working for, and how Council will do thisover four years. In accordance with the commitment in Council’s Annual Plan, all applications areconsidered on their merits.

Diversity (Access & Equity)

It is not considered that the proposal raises any diversity issues affecting the planning assessmentof this application.

Community Safety

It is considered that there would be no adverse community safety implications in permitting theproposal subject to strict conditions on any planning permit issued.


Consideration of the relevant requirements of these Guidelines has been undertaken within theAssessment of this application.

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Referrals

External

Pursuant to Section 55 of the Planning and Environment Act 1987, the application was externallyreferred to the Environment Protection Authority. The EPA did not object to the proposal, subject tostandard conditions to be imposed on the permit. These conditions relate to the protection of watersystems and good development practices.

Internal

The application was internally referred to Council’s Traffic for consideration. Traffic commented thatthey do not object to the reduction of car parking spaces subject to staff numbers not exceeding 20.

Advertising

The application was not advertised to the surrounding area under Section 52 of the Planning andEnvironment Act 1987 as:

Notification of the buildings and works is exempt pursuant to Clause 33.02-4 of the GreaterDandenong Planning Scheme; andIn relation to car parking, it is considered that no material detriment would be generated by theproposal.

Assessment

The subject site is currently used by Australia Surface Technologies Pty Ltd for industrial purposesinvolving hard chroming and associated works including cylindrical grinding, roll grinding and generalengineering works. A permit for the existing use was issued by Council under Planning PermitPLN09/0801 on 23/12/09. As the use already exists on the site, no permit is required for the use.

The extension to the existing industrial building on the site is generally consistent with the requirementsof the built form required under Clause 22.03 of the scheme. An assessment of the matters outlinedwith particular regard also given to Council’s local policy at Clause 22.03 is as follows:

Context

Development must take into account the natural, cultural and strategic context of its location.A comprehensive site analysis should be the starting point of the design process and form thebasis for consideration of height, scale and massing new development.

The subject site is located within an established industrial area with majority of the surrounding sitesalready developed. The design of the proposed extension will be consistent in terms of height, scaleand massing of industrial development in the broader area.

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The Public Realm

The public realm, which includes main pedestrian spaces, streets, square, parks and walkways,should be protected and enhanced.

The applicant proposes to extend the existing building at the rear so that a canopy and roller door isvisible from the driveway or car park. The extension will be located to the rear of the site and will onlybe accessed by employees of the existing industry and being setback approximately 73m from thestreet frontage would have no significant impact on the public realm.

Safety

New development should create urban environments that enhance personal safety and propertysecurity and where people feel safe to live, work, and move in at any time.

The existing car parking spaces are located towards the side and frontage of the site and are designedso as to minimise movement conflicts, with the car spaces located towards the front having areas forpedestrian access and a disabled car space adjacent to the building for easy access. The extensionto the rear would not result in any detriment to pedestrian or traffic movements.

Landmarks, views and vistas

Landmarks, views and vistas should be protected and enhanced, or where appropriate, createdby new additions to the built environment.

Significant landmarks, views and vistas would not be affected by the development.

Pedestrian Spaces

Design of the relationship between buildings and footpaths and other pedestrian spaces, includingthe arrangement of adjoining activities, entrances, windows, and architectural decoration, shouldenhance the visual and social experience of the observer.

As the works are to the rear of building, no impact on pedestrian traffic or pedestrian access isanticipated.

Heritage

New development should respect, but not simply copy, historic precedents and create a worthylegacy for future generations.

There are no buildings of historic significance located within the surrounding area.

Consolidation of Sites and Empty Sites

New development should contribute to the “complexity” and diversity of the built environment.

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Site consolidation should not result in street frontages which are out of keeping with the“complexity” and “rhythm” of existing streetscapes.The development process should be managed so that sites are not in an unattractive, neglectedstate for excessive periods and the impacts from vacant sites are minimised.

The site is currently occupied by an existing industrial building, ancillary office with associated carparking and landscaping at the front. The new extension will occupy the rear portion of the buildingand it is expected that the proposal would be consistent with the industrial built form that can be foundin the surrounding developed industrial area, primarily on all adjoining boundaries. The proposedworks are of similar size and height as adjoining buildings.

Light and Shade

Enjoyment of the public realm should be enhanced by a desirable balance of sunlight and shade.This balance should not be compromised by undesirable overshadowing or exposure to the sun.

The proposal is unlikely to create undesirable overshadowing or exposure to the sun in relation tothe public realm.

Energy and Resource Efficiency

All building, subdivision and engineering works should promote more efficient use of resourcesand energy efficiency.

The proposed works are relatively minor and this element of policy is not considered relevant.

Architectural Quality

New development should aspire to high standards in architecture and urban design.Any rooftop plant, lift over-runs, service entries, communication devices, and other technicalattachment should be treated as part of the overall design.

Due to the proposed extension being located to the rear of the building it will not impact on the existingstreetscape or landscaping which is primarily located at the frontage of the site. The works areconsistent with the industrial building on the site and sympathetic to the industrial nature of the area.

Car Parking

The gross floor area of the proposed industrial building extension is 223m². When having regard tothe requirements of Clause 52.06 of the Scheme, a total of 6 additional car parking spaces are requiredfor the extension. It is proposed to construct the extension over 8 car spaces; therefore these spaceswill be lost. Overall, the proposed would result in a shortfall of 14 car spaces. There is no vacant areaon site for these 14 car spaces to be located elsewhere, thus a reduction of car parking has beenapplied for.

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The proposal has also been assessed under Council’s Code of Practice for Car Parking. Therequirements are 1.4 car spaces for industry, 2.2 car spaces to each 100m² of 10 percent of officefloor space and 3.5 car parking spaces to each 100m² for any part of office in excess of the tenpercent. There are no new offices proposed, and therefore the 223m2 of industrial floor space will becalculated as follows:

Industry floor area 223m²/100 x 1.4 = (3.1) car spaces

It is noted that no additional car spaces are proposed, therefore a dispensation would be requiredfor 3 car spaces by Council’s Code of Practice for Car Parking. However, as 8 car spaces would belost to the existing development, a total of 11 car parking spaces would normally be provided underCouncil’s Code of Practice for Car Parking.

The Planning Scheme provisions require an appropriate quantity of car parking spaces to meet thelikely demand required by the use of the site. The proposal involves construction of extension to theexisting industry on the site. The current operation employs a total number of 15 persons. It has beenindicated by the applicant that there will be no future expansion proposed in terms of staff numbers.It is further noted that only 13 of the staff drive to work resulting in greater than 13 car spaces beingavailable for staff at all times since there would be 28 car spaces on site. With manufacturing processesbeing enhanced by technology, it is not considered that the number of employees on the site willescalate beyond the number provided by the applicant, given that in large industrial buildings,technology rather than labour is critical to the business processes.

A traffic assessment prepared by Ratio Consultants Pty Ltd has established that traffic generated bythe existing use is relatively moderate. The proposed additional floor space which constitutes thisextension is considered minor and would not create any adverse amenity impacts such as traffic orcar parking congestion within Kilkenny Court.

Council’s Traffic Engineers are satisfied that a reduction of car parking is appropriate and recommendedthat the number of staff should not exceed 20 persons to ensure ample car spaces are made availablefor visitors at all times. This will be a condition on any permit, should one be issued.

It is reasonable to conclude that with the provision of 28 car parking spaces provided on the site fora maximum of 20 staff, that the level of car parking would meet the demand expected from staff andvisitors of the site. It is therefore considered that the proposed reduction of 14 car parking spacesunder the Scheme provisions is considered acceptable.

The layout of the car parking areas and accessway dimensions are considered appropriate, withdisabled car parking spaces located within reasonable proximity of the building. Pedestrian walkwaysis provided where possible to allow for vehicle and pedestrian separation, particularly in relation tothe parking provided along the length of the southern- most single direction accessway.

Conclusion

The application has been assessed against the relevant sections of the Greater Dandenong PlanningScheme, including the State and Local Planning Policy Framework, Municipal Strategic Statement.It is considered that the application complies with these policies and should be supported.

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Recommendation

That Council resolves to Grant a planning permit in respect of the land known and describedas 29-31 Kilkenny Court, Dandenong South, for the purpose of construction of buildings andworks (extension to an existing industrial building) and a reduction of car parking requirementfor an industry, in accordance with the plans submitted with the application subject to thefollowing conditions:

The buildings and works shown on the endorsed plansmust not be altered withoutthefurther written consent of the Responsible Authority;

1.

no more than 20 staff shall be on site at any one time, to the satisfaction of theResponsible Authority;

2.

all buildings and works, including finishes must be maintained in good order andappearance to the satisfaction of the Responsible Authority;

3.

EPA Conditions:4.

All wastewater and process water must be connected to reticulated sewer, inaccordance with a trade waste agreement with South East Water;

4.1.

contaminated stormwater must not be discharged from the site;4.2.

a secondary containment system should be provided for liquids, includingchemicals, which if split, are likely to cause pollution or pose an environmentalhazard, in accordance with the Bunding Guidelines (EPA Publication No. 347,1992);

4.3.

any earthworks associated with the development of the site must be carriedout in accordancewithConstruction Techniques for Sediment Pollution Control(EPA Publication No. 275). Further references are:

4.4.

Environmental Guidelines for Major Construction Sites (EPA PublicationNo. 480); andReducing Stormwater Pollution from Construction Sites (EPA PublicationNo. 981);

odours offensive to the senses of human beingsmust not be discharged beyondthe boundaries of the premises;

4.5.

Noise emitted from the premises must not exceed the noise objectives as setout in theState Environment Protection Policy (Control of Noise fromCommerceIndustry and Trade) No. N-1.

4.6.

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This permit will expire if:5..

The development does not start within two (2) years of the date of this permit;or

5.1.

The development is not completedwithin four (4) years of the date of this permit;5.2.

Before the permit expires or within three (3) months afterwards the owner or occupierof the landmay in writing request the Responsible Authority to extend the expiry date.

MINUTE 150

Moved by: Cr Matthew KirwanSeconded by: Cr Jim Memeti

That Council resolves to Grant a planning permit in respect of the land known and describedas 29-31 Kilkenny Court, Dandenong South, for the purpose of construction of buildings andworks (extension to an existing industrial building) and a reduction of car parking requirementfor an industry, in accordance with the plans submitted with the application subject to thefollowing conditions:

The buildings and works shown on the endorsed plans must not be altered withoutthe further written consent of the Responsible Authority;

1.

no more than 20 staff shall be on site at any one time, to the satisfaction of theResponsible Authority;

2.

all buildings and works, including finishes must be maintained in good order andappearance to the satisfaction of the Responsible Authority;

3.

EPA Conditions:4.

All wastewater and process water must be connected to reticulated sewer, inaccordance with a trade waste agreement with South East Water;

4.1.

contaminated stormwater must not be discharged from the site;4.2.

a secondary containment system should be provided for liquids, includingchemicals, which if split, are likely to cause pollution or pose an environmentalhazard, in accordance with the Bunding Guidelines (EPA Publication No. 347,1992);

4.3.

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any earthworks associated with the development of the site must be carriedout in accordance withConstruction Techniques for Sediment Pollution Control(EPA Publication No. 275). Further references are:

4.4.

Environmental Guidelines for Major Construction Sites (EPA PublicationNo. 480); andReducing Stormwater Pollution from Construction Sites (EPA PublicationNo. 981);

odours offensive to the senses of human beingsmust not be discharged beyondthe boundaries of the premises;

4.5.

Noise emitted from the premises must not exceed the noise objectives as setout in theState Environment Protection Policy (Control of Noise fromCommerceIndustry and Trade) No. N-1.

4.6.

This permit will expire if:5..

The development does not start within two (2) years of the date of this permit;or

5.1.

The development is not completedwithin four (4) years of the date of this permit;5.2.

Before the permit expires or within three (3) months afterwards the owner or occupierof the landmay in writing request the Responsible Authority to extend the expiry date.

CARRIED

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TOWN PLANNING

TOWN PLANNING APPLICATION NO. 29-31 KILKENNY COURT, DANDENONG SOUTH (PLANNING APPLICATION NO. PLN12/0519)

ATTACHMENT 1

SUBJECT SITE

PAGES 2 (INCLUDING COVER)

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MELWAY REF: 95 A4

SUBJECT SITE & LOCALITY PLAN

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TOWN PLANNING

TOWN PLANNING APPLICATION NO. 29-31 KILKENNY COURT DANDENONG SOUTH (PLANNING APPLICATION NO. PLN12/0519)

ATTACHMENT 2

SUBMITTED PLANS


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2.4.5 Town Planning Application - No. 1/24A Douglas Street, Noble Park (PlanningApplication No. PLN13/0038)

174585File Id:


Submitted PlanAttachments:

Application Summary

Pillar Building Design Consultants Pty LtdApplicant:

The application seeks a reduction of the car parking requirementsfor a ‘restaurant’ under Clause 52.06 of the Greater DandenongPlanning Scheme

Proposal:

Business 1 ZoneZone:

Design and Development Overlay – Schedule 5Overlay:

PaperbarkWard:

The application proposes to convert an existing take away food premises to a restaurant catering for27 patrons. The use of the site for a restaurant in itself does not require a planning permit. However,this change of use requires an increase in car parking to be provided as the previous use of the sitefor a take-away food premises required less car parking provision in comparison to the proposed useof the site for a restaurant. Given no additional parking is proposed, a reduction of car parking underClause 52.06 of the Greater Dandenong Planning Scheme is sought.

Assessment Summary

The application proposes a reduction in the car parking requirement for a ‘restaurant’ under Clause52.06 of Greater Dandenong Planning Scheme. A reduction of seven (7) car spaces is sought. Theapplicant has demonstrated that the existing public parking in the area and servicing this commercialcomplex is sufficient to absorb any additional demand for parking created by the restaurant. Council’sTraffic Engineers have not raised any concerns with the proposal.


As assessed, the proposal is consistent with and appropriately responds to the provisions of theGreater Dandenong Planning Scheme. The proposal appropriately responds to strategic policy forretail development in the area with this report recommending that the application be supported, andthat a Permit be granted subject to conditions as set out in the recommendation.

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Subject Site

The subject site is located on the northern side of Douglas Street, Noble Park, abutting therailway line, just east of the Heatherton Road intersection. A single storey commercial buildingcomprising eight (8) tenancies occupies the site. These tenancies comprise a mixture of shopsand take away food premises. The subject site is known as Unit 1 and was formerly used by“Afghan Charcoal Kebab”.Unit 1 comprises a floor area of 96m² and has a front boundary 6m wide addressing DouglasStreet.The separate tenancies share a continuous “zigzag” roof line, have large window and entry fromDouglas Street and are of brick construction. Twenty-nine (29) car parks to service thesetenancies are available to the rear and east of the buildings. A further nineteen (19) diagonalon-street public car parks are available directly in front of the tenancies. One (1) hour car parkingis also available on the southern side of Douglas Street near the subject tenancy.There is a large easement to the east of the strata plan for the purposes of drainage andsewerage.

Surrounding Area

The subject site is located within a developed commercial area. Single and double storeycommercial premises surround the site, with most located directly on the front boundary andalong each side boundary. Shops and offices such as banks, travel agents and real estate agentsgenerally occupy these buildings.Significantly, the subject site is located less than 200 metres north-west of Noble Park TrainStation, while bus route 815 operates along Douglas Street.

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TownPlanningApplication - No. 1/24ADouglas Street, Noble Park (PlanningApplication No. PLN13/0038)(Cont.)

Locality Plan

Background


A search of Council records revealed the following previous planning applications have beenconsidered for the subject site:

PLN08/0096 was issued on 28 April 2008 for buildings and works (canopy).

Proposal

The application proposes the use of the site at Unit 1/24 Douglas Street for the purposes of arestaurant.

Of the existing floor area of 96m², approximately 60m² will be set aside for seating of up to 27 patrons.

It is proposed to operate Monday to Sunday (inclusive): 9.00am – 9.00pm.

A total of four (4) staff will facilitate the restaurant use.

No change to advertising signage is proposed by this application.


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No financial resources are impacted by this report.


Pursuant to Clause 52.06 of the Greater Dandenong Planning Scheme, a planning permit is required:

Reduce the requirement to provide the number of car parking spaces required under this clause.


Zoning Controls

Clause 34.01 – Business 1 Zone

The subject site is located in a Business 1 Zone. The purpose of the Business 1 Zone outlined atClause 34.01 is:

To implement the State Planning Policy Framework and the Local Planning Policy Framework,including the Municipal Strategic Statement and local planning policies.To encourage the intensive development of business centres for retailing and othercomplementary commercial, entertainment and community uses.

Pursuant to Clause 34.01-1, the use of the site for a ‘restaurant’ is a Section 1 Use and does notrequire a planning permit.

Overlay Controls

Clause 43.02 – Design and Development Overlay

The site is subject to the Design and Development Overlay – Schedule 5.

Clause 43.02 states that buildings and works must be constructed in accordance with any requirementsin a schedule to this overlay.

As this permit application is for a change of use, the requirements of this overlay are not affected.


The following State Planning Policies are relevant to the consideration of this application:

Clause 10 – Operation of the State Planning Policy Framework

The Operation of the State Planning Policy Framework outlined at Clause 10 seeks to ensure thatthe objectives of planning in Victoria are fostered through appropriate land use and developmentplanning policies and practices which integrate relevant environmental, social and economic factorsin the interests of net community benefit and sustainable development.

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Clause 11 – Settlement

Clause 11.01-2 relates to Activity Centre Planning and encourages the concentration of majordevelopments into activity centres which provide a variety of land uses and are highly accessible tothe community.

Clause 18 – Transport

Clause 18.02-5 relating to Car Parking needs to be considered under this application. The objectiveof this Clause is to ensure an adequate supply of car parking that is appropriately designed andlocated.


The following Local Planning policies are relevant to the consideration of this application:

Clause 21.04 – Land Use

Clause 21.04 outlines retail, commerce and entertainment land use objectives. Those relevant include:

To reinforce and develop the role, character and identity of activity centres outside of CentralDandenong.To encourage a mix of complimentary land uses that increase an activity centre’s commercialvariety without compromising its core commercial strengths.To enhance and embrace the multi-cultural identity of the municipality, where relevant, primarilyas reflected in the city’s built form, signage and urban design.To encourage greater visitation to the activity centres.To create positive social, cultural and economic perceptions of activity centres.

Clause 21.07 – Infrastructure and Transport

Public transport is considered under Clause 21.07-2, with the following objectives and strategiesnoted:

1. To increase the use of public transport.1.1 Encourage development in locations which can maximise the potential use of publictransport.2. To integrate transport and land use.2.1 Ensure residential, commercial and industrial development provides for safe and accessiblepedestrian/bicycle movement to the public transport network.2.2 Encourage the co-location of services and facilities.

Clause 21.07-4 relates to the matter of cars and parking, with relevant objectives and strategies being:

1. To promote significant modal shift away from the car.1.1 Require developers to submit integrated transport plans and transport impactassessments formajor development proposals.

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1.2 Ensure that developments, where appropriate, contribute to the supply of sharedpublic car parking in and around activity centres.1.3 Manage parking supply, where appropriate to encourage sustainable modes oftransport.2. To protect residential and other sensitive uses from adverse impacts of vehicular traffic.2.2 Ensure that appropriate traffic management measures are implemented where new land usesand development generate significant volumes of traffic.

Clause 22.08 – Noble Park Activity Centre Local PolicyThis Clause seeks:

To position Noble Park as a centre that encourages investment, redevelopment and businessconfidence.To embrace cultural identity and diversity as the Noble Park Activity Centre grows and develops.To create positive perceptions of the Noble Park Activity Centre from a social, public safety,cultural and economic viewpoint.To encourage quality urban design responses which uniquely identify the Noble Park ActivityCentre.To improve public transport linkages, supporting infrastructure and user facilities.To improve public transport usage by encouraging commercial and residential developmentalong existing public transport routes within the Noble Park Activity CentreTo encourage development which demonstrates quality neighbourhood design principles andwhich enhances the village characteristics of the Noble Park Activity Centre.

Of specific note, it is policy under Clause 22.08-3 to:

Concentrate food related retailing within the retail core of the centre and to minimise office usesat ground level.

The subject site is shown in the ‘Commercial Area’ under Map 1 of this Clause.


Clause 52.06 – Car Parking

The purpose of Clause 52.06 is:

To ensure that car parking is provided in accordance with the State Planning Policy Frameworkand Local Planning Policy Framework.To ensure the provision of an appropriate number of car parking spaces having regard to thedemand likely to be generated, the activities on the land and the nature of the locality.To support sustainable transport alternatives to the motor car.To promote the efficient use of car parking spaces through the consolidation of car parkingfacilities.

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To ensure that car parking does not adversely affect the amenity of the locality.To ensure that the design and location of car parking is of a high standard, creates a safeenvironment for users and enables easy and efficient use.

Clause 52.06-2 notes that a new use must not commence until the required car spaces have beenprovided on the land. The table at Clause 52.06-5 states that a ‘Restaurant’ requires 0.4 car spacesto each patron permitted.

Based on the proposal for twenty-seven (27) patrons, the restaurant requires eleven (11) car spacesto be provided on site.

A permit is required for a reduction of the car parking requirements under this Clause.

Other Council Documents

Council has some documents, which whilst not included in the Planning Scheme should be consideredin the assessment of the application for the purpose of being used for guidance.

This includes “Code of Practice Car Parking – Town Planning”, which was adopted on 30 July 1998and re-considered with amendments on 9March 1999. The Code identifies car parking ratios applicableto different uses within the Greater Dandenong region.

Under that Code, a ‘Restaurant’ requires 0.5 car spaces to be provided to each seat available to thepublic. As such, on the premise of 27 seats to be accommodated, a total of thirteen (13) car spaceswould be required to be provided on site.


There are no proposed planning scheme amendments relevant to the consideration of this application.

Restrictive Covenants

There are no covenants or Section 173 Agreements that encumber the Title.

Community Safety

It is considered that there would be no adverse community safety implications in permitting theproposal.


Consideration of the relevant requirements of these Guidelines has been undertaken within theAssessment of this application.

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Referrals

External

The application was not required to be referred to any external referral authorities pursuant to Section55 of the Planning and Environment Act 1987.

Internal

The application was internally referred as follows:

ResponseReferral

Strategic Planning Support the change of use from “take away restaurant” to a “restaurant”as the proposed use is consistent with and implements the objectivesof the Noble Park Structure Plan and Clause 22.08 – Noble ParkActivity Centre Local Policy.Council’s Traffic and Transport Unit, together with the StrategicPlanning Unit have commissioned a traffic and car parking study ofNoble Park. Car parking should be assessed against the findings ofthis study by Council’s Transport Unit.

Urban Design No response.

Transport Planning The proposed reduction in parking provision is considered acceptableas the site is in close proximity to public transport and the main hoursof operation [of other uses in the area] will not significantly impactparking in the area.

Advertising

Notice of the application was not required to be given under Section 52 of the Planning andEnvironment Act 1987 as an application solely for the provision or reduction of a car parkingrequirement Clause 52.06 is exempt from the notice requirements of Section 52(1)(a), (b) and (d),the decision requirements of Section 64(1), (2) and (3) and the review rights of Section 82(1) of theAct.

Assessment

When having regard to the requirements of Clause 52.06 of the Scheme, a total of eleven (11) carparking spaces are required for the intended use of the site as a ‘restaurant’.

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The previous use was a food and drink premises and required four (4) car spaces. The proposaltherefore falls short by seven (7) car spaces. As such, a permit is required for a reduction in the carparking requirement under Clause 52.06-1. Consideration of the proposed reduction against thedecision guidelines of that Clause is as follows:

The applicant has submitted in support of their proposal, a survey of on-street parking demand withinclose proximity, immediately surrounding and adjacent to the site, to determine the availability ofon-street and off-street car parking spaces. The survey found that a minimum of 54 parking spaceswere available in close proximity of the site. Further car parking was also available on the surroundingstreets and at the Noble Park Railway Station.

Car parking to service the site is shared amongst this and another seven (7) tenancies within thisestablished commercial complex. Under the current regulations, each of these uses requires four (4)car spaces respectively (based on the parking rate for a shop and food and drink premises). Thereforea total of thirty-nine (39) car spaces would be required. Twenty-nine (29) car spaces are provided onsite. Nevertheless, it is acknowledged that this is a shared car park and that whilst the number of carparks provided is not in accordance with the Planning Scheme, that the likely demand for car parkingby the collective tenancies is unlikely to exceed the supply of car parking available.

Douglas Street comprises a single carriageway, 14m in width. Kerbside parking is permitted on bothsides of the street. Public parking is subject to short term (1h) controls during the hours of 8.00am –6.00pmMonday to Saturday. There are no time restrictions on parking in the evening. As such, duringday time hours when parking demand for surrounding users is greater, parking is restricted. In theevening, and the likely peak trading time for the proposed restaurant, demand by other surroundingbusinesses is unlikely to be as significant.

The site is well serviced by public transport. The Noble Park Train Station is located within 200m ofthe site. Bus route 815 operates along Douglas Street.

The subject site is located in the core of the Noble Park Activity Centre. As such, it is probable thatpeople will undertake multi-purpose trips within the area. Given the typical peak hours associatedwith a restaurant, the demand is unlikely to have a significant impact on existing retailers.

The intensity of the restaurant use and demand for car parking is restricted by the number of patronsto be catered for on site, being 27. The size of the building prohibits any further patrons to beaccommodated. Given the restaurant use, it is probable that patrons will share transport to visit thepremise.

Council’s Strategic Planning Unit in conjunction with Booz & Company and the Department of Planningand Community Development, has prepared a Sustainable Transport Strategy (“STS”) of the NoblePark Activity Centre dated September 2011. The STS found that currently on-street and off-streetparking in the Centre is underutilised, except for a few limited peak demand periods for specificservices (such as station parking and Coles).

Furthermore, it is added that Clause 22.08 encourages food related retail in this area. Given that thearea is largely established, it is suggested that any new restaurant would likely result in an applicationto reduce the car parking requirements of the Planning Scheme.

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Overall it is considered that the likely parking demand anticipated by the proposal will not be to thedetriment of the functionality and success of the area. It is considered that the parking available isadequate for the anticipated staff and number of patrons to be catered for on site.

Conclusion

The application has been assessed against the relevant sections of the Greater Dandenong PlanningScheme, including the State and Local Planning Policy Framework, Municipal Strategic Statement,Clause 52.06 and Clause 65.

The existing car parking available in the surrounding area is sufficient to absorb any additional demandthat may be created by the proposal. Moreover, the site affords excellent access to alternative modesof transport including Noble Park Railway Station and bus routes.

Recommendation

That Council resolves to Grant a planning permit in respect of the land known and describedas No. 1/24 Douglas Street, Noble Park VIC 3174, for a reduction of the car parking requirementfor a restaurant under Clause 52.06 of the Greater Dandenong Planning Scheme in accordancewith the plans submitted with the application subject to the following conditions:

The use as shown on the endorsed plans must not be altered without the consentof the Responsible Authority.

1.

Unless with the written consent of the Responsible Authority, the use may operateonly between the hours of 9.00am to 9.00pm, Monday to Sunday (inclusive).

2.

No more than twenty-seven (27) seats may be made available at any one time topatrons on the premises.

3.

Car spaces, access lanes and driveways must be maintained and kept available forthese purposes at all times.

4.

The common car parking provided on the land must always be available for use bypersons employed on, or visiting, the subject premises. Nomeasuresmust be takento restrict access to the car park for such persons.

5.

A sign/s to the satisfaction of the responsible authority must be provided directingdrivers to the areas set aside for car parking and must be located and maintainedto the satisfaction of the Responsible Authority. The area of each sign must notexceed 0.3 square metres.

6.

The car parking area must be lit if in use during hours of darkness, and all lightsmust be designed, fitted with suitable baffles and located to prevent any adverseeffect on adjoining land, to the satisfaction of the Responsible Authority.

7.

This permit will expire if the use of the subject premises as a restaurant isdiscontinued for a period of two (2) years.

8.

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MINUTE 151

Moved by: Cr Peter BrownSeconded by: Cr Heang Tak

That Council resolves to Grant a planning permit in respect of the land known and describedas No. 1/24 Douglas Street, Noble Park VIC 3174, for a reduction of the car parking requirementfor a restaurant under Clause 52.06 of the Greater Dandenong Planning Scheme in accordancewith the plans submitted with the application subject to the following conditions:

The use as shown on the endorsed plans must not be altered without the consent ofthe Responsible Authority.

1.

Unless with the written consent of the Responsible Authority, the use may operateonly between the hours of 9.00am to 9.00pm, Monday to Sunday (inclusive).

2.

No more than twenty-seven (27) seats may be made available at any one time topatrons on the premises.

3.

Car spaces, access lanes and driveways must be maintained and kept available forthese purposes at all times.

4.

The common car parking provided on the land must always be available for use bypersons employed on, or visiting, the subject premises. No measures must be takento restrict access to the car park for such persons.

5.

A sign/s to the satisfaction of the responsible authority must be provided directingdrivers to the areas set aside for car parking and must be located and maintained tothe satisfaction of the Responsible Authority. The area of each sign must not exceed0.3 square metres.

6.

The car parking areamust be lit if in use during hours of darkness, and all lightsmustbe designed, fitted with suitable baffles and located to prevent any adverse effect onadjoining land, to the satisfaction of the Responsible Authority.

7.

This permit will expire if the use of the subject premises as a restaurant is discontinuedfor a period of two (2) years.

8.

CARRIED

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TOWN PLANNING

TOWN PLANNING APPLICATION NO.1/24A DOUGLAS STREET, NOBLE PARK 3174 (PLANNING APPLICATION NO. PLN13/0038)

ATTACHMENT 1

SUBMITTED PLANS


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2.5 OTHER

2.5.1 Leave of Absence - Cr Jim Memeti

fA46161File Id:


Report Summary

Cr Jim Memeti will be unavailable for personal reasons to attend the scheduled Council Meetings of13 May, 27 May and 11 June and requests a leave of absence for those meetings.

Recommendation

That Cr Jim Memeti be granted a leave of absence for the scheduled Council Meetings of13 May, 27 May and 11 June 2013.

MINUTE 152

Moved by: Cr John KellySeconded by: Cr Loi Truong

That Cr Jim Memeti be granted a leave of absence for the scheduled Council Meetings of13 May, 27 May and 11 June 2013.

CARRIED

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2.5.2 Proposal to Sell Portion of Council Reserve in Avard Court, Noble Park

TBAFile Id:


Locality PlanAttachments:

Report Summary

This report addresses the proposal to sell a portion of the Council Reserve at 4-6 Avard Court, NoblePark (Land) (Refer to locality map in Attachment 1).

Council has been approached by the abutting owner of 8 Avard Court, Noble Park, requesting thatCouncil investigates the potential sale of the triangular portion of Council Reserve to them. The Landis approximately 15 square metres in area and has been occupied by the owners of 8 Avard Courtfor many years. Agreement in principle has been reached with abutting owners to purchase the Land.The abutting owners have agreed to pay a lump sum amount of $6,570 for the costs associated withthe proposed sale.


This report recommends that Council resolves that the statutory process be commenced to transfera portion of Council Reserve (Land) to the abutting owner at 8 Avard Court, Noble Park for an agreedsum. This includes the current market value of the Land and the estimated costs in relation to thesale.

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Background

The Land which abuts 8 Avard Court is a Council Reserve. The Reserve is zoned as Residential 1and a triangular portion of the Reserve has been fenced within and occupied by the abutting ownerat 8 Avard Court, Noble Park for many years. As the Land has been occupied by the abutting propertyowner at 8 Avard Court for many years it is deemed that the section of Land is no longer required forthe purpose it was set aside for. The Land is located in a small corner of the Council Reserve whichwould be difficult to maintain and police from the road. Therefore it is considered to be a section ofthe Reserve that has no useful purpose to Council.

There are no services within the Land that require protection by way of an easement in favour of anyof the applicable service authorities. There are also no Council services within the Land. The currenttitle arrangements are irregular and this proposal would regularise those boundary alignments.

The other abutting owner at 30 Baldwin Avenue, Noble Park has been consulted and has indicatedno objection to the proposal.

It is therefore considered that the Land is redundant and could be considered for sale without anyadverse impact on abutting properties or any effect on services or the existing reserve.

Council Plan 2009-2013

The proposal is consistent with Council’s current Community Charter and Council Plan item as follows:

A Healthy Community and Environment – manage the City’s infrastructure, its open spaces,public toilets, footpaths, drains and roads, to ensure the safety of people and buildings.

Related Council Policies

There are no specific policies that relate to this particular proposal, however a policy is being developedto deal with any future proposed sales of small pockets of land throughout the municipality. Thesewould include land available through right-of-way (road) closures and small parcels of ineffective,unused or unsafe land reserves.


A market valuation of the Land has been provided based upon the estimated land area 15 squaremetres. An “in principle” agreement has been reached with the owner of 8 Avard Court, Noble Parkto purchase the Land at the market value, subject to the decision being made by Council to sell thesubject Land the completion of the statutory procedures required under the Local Government Act1989. The land value total value of $2,500, subject to survey and the owners of 8 Avard Court havealso agreed to pay $4,070 for all costs associated with the project.

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Proposal to Sell Portion of Council Reserve in Avard Court, Noble Park (Cont.)

Consultation

A public consultation process is required under section 189 and 223 of the Local Government Act1989 prior to Council making a decision in relation to the sale of the Land. A notice of the intentionto sell the Land is required giving the public the opportunity to make submissions for a period of 28days. This process will be undertaken should Council resolve to sell the Land.

Conclusion

It is recommended that Council agrees to the sale of the Land as detailed in this report as it is surplusto Council’s requirements.

Recommendation

That:

Council resolves to sell the Land detailed in this report to the owners of 8 AvardCourt, Noble Park;

1.

public notice of the intention to sell portion of the Council reserve abutting 8 AvardCourt Noble Park ((Land) be given, in accordance with section 189 of the LocalGovernment Act 1989(the Act);

2.

if submissions are received, a Special Committee of Council made up of theManagerGovernance andCommercial Property, Cr _______________ andCr ____________willbe established to hear submissions and submitters will be notified of the time andplace of that Special Committee; and

3.

if no submissions are received Council authorises the signing and sealing of alldocumentation associated with the sale of the Land to the abutting owner at 8 AvardCourt, Noble Park.

4.

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MINUTE 153

Moved by: Cr Peter BrownSeconded by: Cr Heang Tak

That:

Council resolves to sell the Land detailed in this report to the owners of 8 Avard Court,Noble Park;

1.

public notice of the intention to sell portion of the Council reserve abutting 8 AvardCourt Noble Park ((Land) be given, in accordance with section 189 of the LocalGovernment Act 1989(the Act);

2.

if submissions are received, a Special Committee of Council made up of the ManagerGovernance and Commercial Property, Cr Peter Brown and Cr Heang Tak will beestablished to hear submissions and submitters will be notified of the time and placeof that Special Committee; and

3.

if no submissions are received Council authorises the signing and sealing of alldocumentation associated with the sale of the Land to the abutting owner at 8 AvardCourt, Noble Park.

4.

CARRIED

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OTHER

PROPOSAL TO SELL PORTION OF COUNCIL RESERVE IN AVARD COURT, NOBLE PARK

ATTACHMENT 1

LOCALITY PLAN


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Section of land proposed for sale (Land) is 15 square metres in area and described as “proposed triangular portion of land”.

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2.5.3 Historical Societies and Civic Collection Future Directions

qA231656File Id:

Director Community ServiceResponsible Officer:

Report Summary

A Notice of Motion was tabled at the Council meeting of 11 March 2013 seeking

information regarding “the current and projected future storage and display requirements of thecollections of both the Springvale and District Historical Society and the Dandenong and DistrictHistorical Society, as well as the historical collections of the Council itself (Council Civic Collectionand Heritage Hill) including the nature of each of the collections and where they are currently storedand displayed and what are the plans of Council for accommodating the storage and display of thosecollections into the future in a manner accessible to the public.”

A summary of this information is provided in this report.


This report recommends that the information provided regarding the storage, display and accessrequirements for historical collections, including information still to be determined, in the municipalitybe noted and future planning for community infrastructure in Springvale and Dandenong includeoptions for the Historical Societies storage and exhibition space in a manner accessible to the public.

Furthermore, it is recommended that a report be presented to Council on the future direction of theCouncil Civic Collection. Initial assessment of the size, scope and condition of the Civic Collectionhas occurred and short term measures for storage identified away from the former View Road Depotsite and medium to longer term options are now being considered to be reported to Council byDecember 2013.

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Background

Council’s Heritage Strategy 2002-2007 indicates the following overarching vision: “the natural, culturaland Aboriginal history and heritage of the City are known and valued, celebrating the past andinforming the future.”

The Cultural and Heritage Collections Policy 2007 acknowledges that Council’s Civic Collection is avaluable record of the history of the City and commits to collect, document, preserve, exhibit andinterpret this material and associated information for public benefit. Both the Heritage Strategy andCultural and Collections Policy are due for review in the next financial year, concurrent with thedevelopment of an Arts and Cultural Development Strategy.

Council’s Arts and Cultural Development Team manages the archiving and storage of Council’s owncollection and works closely with both Historical Societies to provide support.

Springvale and District Historical Society

The Springvale and District Historical Society (SDHS) is located at 7 Hillcrest Grove, opposite theSpringvale Library. The building has rooms for storage of materials as well as research spaces, anexhibition space, kitchen and committee room. The entire building is 492m² and it is estimated thatthe space dedicated purely for storage and archiving of historic material equals approximately 150m².

Exhibitions in the gallery space are organised jointly with Council’s Arts and Cultural Developmentunit. Approximately four exhibitions are arranged annually on topics which have general interestpertaining to the region’s local history or on topics that fit into local primary school curricula. One ofthese is organised by the SDHS each year with the remaining three arranged by Council staff.

The Historical Society is a volunteer-based organisation and is open to the public three afternoonsper week while exhibitions are occurring. Currently, three volunteers attend on Thursdays between2 and 4 pm to provide research, cataloguing and information services.

The SDHS has a collection policy that accepts items regarding the history of Springvale, Noble Parkand surrounding district as well as objects that have relevance to their current collections. They collect,preserve, store and display historical data including artefacts, memorabilia and photographs. Theyalso respond to requests for information from Council, students and individuals regarding local historyand assistance with family heritage. It is not currently known howmany research requests are receivedannually by the SDHS nor how much their collection is growing each year.

Items from their collection are loaned for interpretive displays at Heritage Hill and other Councilexhibitions and venues. Members of the society participate in historic re-enactments and presentationsupon request using items from their collection at civic functions, events, at local schools and agedcare facilities.

The SDHS currently has 24 members.

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Historical Societies and Civic Collection Future Directions (Cont.)

Dandenong and District Historical Society

The Dandenong and District Historical Society (DDHS) is located within the Tom Houlahan Centre,186 Foster Street East, Dandenong. The Historical Society is an active volunteer-based organisationthat operates from their rooms on Wednesdays to work on various aspects of their collection and torespond to research requests on local identities and social history of Dandenong. The Society has asmall office and storage space. It is not currently known how many research requests are receivedannually by the DDHS nor how much their collection is growing each year.

The DDHS has a strict paper based collections policy that accepts only documents, correspondence,photographs, local artwork, certificates, newspapers and books with regard to Dandenong andsurrounding districts. The DDHS does not accept objects other than paper documents. Members ofthe public are referred to the SDHS if they wish to donate objects to the DDHS. Their collection alsoincorporates the digitisation of their photographic collection and there are intentions of developmentof an interactive website in the future. The collection is believed to be growing at a modest rate eachyear. The society produces a publication ‘Gippsland Gate’ twice annually and provides an importantresearch facility on request for the community with dedicated volunteers for subject searches.

The DDHS currently has 134 members.

Both Historical Societies are housed in Council owned buildings.

The DDHS has a dedicated office and storage room within a shared facility (Tom HoulahanCentre). There is no exhibition space within the Tom Houlahan Centre.The SDHS operates from a freestanding building on the Springvale Civic Site. This facility isalso used by Council’s Heritage Officer who catalogues and archives Council’s own material inshared use of the workroom. The Gallery is also shared for the annual exhibitions.

Council’s Civic Collection

Council collects artefacts, memorabilia, art, oral histories, photographs, civic gifts and historicdocuments that relate to the municipality and to Council. Until recently, the majority of items werestored at Council’s former View Road Depot.

In relation to storage or display in other areas the following is relevant:

Heritage Hill: A small number of items are stored at Heritage Hill with some delicate items suchas textiles stored at the Springvale and District Historical Society;Morwell Parade Springvale: Since the demolition of the View Road Depot building, some ofthe archives have been transferred to the former Child Care Centre at Morwell Parade, Springvale.This vacant building is partly used for storage and a demountable building from the View RoadDepot has recently been transported to the rear of the site with the intention of fitting this out foradditional storage while other options are explored. Significant parts of the collection are alsoon display at various Council locations at any one time;

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Drum Theatre: The former Dandenong Town Hall and now the Drum Theatre, has a largeboardroom style table stored underneath the seating in the auditorium which was apparentlyconstructed from the original floorboards of the Town Hall floor. As the table is too big for regularuse in the Drum Theatre’s meeting rooms, opportunities to use this table within the newMunicipalBuilding or other Council facilities will be explored; andCouncil buildings, community centres and offices: A variety of items from the Civic Collectionare rotated for display in Council buildings, customer service centres and offices.

Council’s Heritage Collections Officer works part time and is able to respond to resident requests forinformation relating to the Civic Collection as required. The officer liaises with both Historical Societies,undertakes research, records and documents new oral histories for the collection, organises threeexhibitions annually at the SDHS, oversees the display of heritage artefacts at Heritage Hill, maintainsthe Living Treasures records and arranges the exhibition of photographs and artwork that is displayedin Council Chambers and meeting rooms. The officer also responds to research requests from thecommunity and these number 6 to 8 per month.

In relation to Council oral history records these are located at Benga House at Heritage Hill and theSDHS holds Council’s collection of oral history records. This extensive collection is accessible forresidents upon request and a dedicated listening room is set up at Heritage Hill for this purpose. TheOral History collection spans 459 recordings dating from 1988 through to 2013. A handful of requestsare received annually for access to the oral history records. The availability of these records ispromoted through the historical societies and through Council’s website. The recordings are allrelatively recent and are in good condition with master copies stored separately from duplicates. Oncearchival storage if secured for the Civic Collection, it is intended to store the master copies within thisfacility.

In relation to the civic collection storage, the former View Road Depot site provided 180m2 of storagein conditions which were not optimal for an archival quality environment. Other sites such as HeritageHill and the SDHS provided approximately 95m2 of additional storage totalling 275 m2. Currentarrangements at Morwell Parade provide 80 m2 with a further 72 m2 possible with the fit out of thedemountable building, which is scheduled to occur in mid 2013. These arrangements provide a totalof 152 m2 of storage with a shortfall of approximately 198 m2 still to be addressed. It should be notedthat the former Child Care Centre is not intended to be totally dedicated to archives for the CivicCollection in the future nor is it able to provide a full archival quality environment in its current condition.It is intended to be a shared facility in the future for a number of small community groups.

Council’s collection represents an irreplaceable social history and while not especially valuable inmonetary terms (for example, a preliminary assessment of the value of the artworks in the collectiontotals less than $40,000) there are aspects of the Civic Collection worth highlighting.

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In 1991, Council was gifted the photographic negatives of local press photographer, Graham Southamand these now form part of the Civic Collection. These photographic records document life inDandenong from the early 1950s to the 1990’s and form an excellent record of the times. There are217 boxes of negatives containing 17,000 themed photographic projects, with each lot containingbetween 30 to 100 negatives. These negatives have been stored for over 20 years at the View RoadDepot site. Of the approximate 170,000 total negatives, approximately 60% have experienced somedamage and approximately 25% has irretrievably deteriorated due to light and temperature fluctuationswhile in storage. Others will deteriorate should adequate storage not be found in coming years. Sincemid 2012 the negatives have been stored in a room within the Morwell Parade building where lightis controlled, reducing some risk of further deterioration. The area has not been temperature orhumidity controlled however, a humidifier has now been purchased for installation in the room wherethe photographic negatives are stored. This will lessen the risk of further damage to the negativesthrough environmental control. Ongoing risk to the state of the negatives will need to be professionallyassessed.

One volunteer working under the guidance of Council’s Heritage Officer is systematically digitallyscanning the usable negatives and cataloguing them for the archives. This occurs one morning perweek (Thursdays 9.00am – 1.00pm.) A volunteer scans approximately 70 negatives per week. Thisequates to approx 3500 negatives per year. The negatives that are being scanned are selected bysubject (all are connected to community or civic occasions) and condition. There are a large numberof duplicate negatives from family sittings for weddings and christenings for example and one negativefrom each grouping is selected for scanning and cataloguing. Scanning the entire collection is unlikelyto be achieved at the current rate within a reasonable timeframe without an increase in resourcingfrom volunteers or paid staff.

In relation to accessibility, there is limited online access at present to parts of the Civic Collectionthrough the catalogue search on the Council Library website (photographs of past Councillors) whileinformation about Living Treasures and projects such as Trading Places (2005) and Face to face(2009-2012) are accessible through Council’s website (‘About the City, A History of Dandenong’).

It is expected that in the future with upcoming improvements to Council’s website and othertechnological advances, greater web-based access to the photographic archives will be achieved.

In relation to textile material, Council’s small collection of textiles comprising clothing and furnishingsincluding those from the Hart family (Original owners of Benga House at Heritage Hill) are unable tobe adequately stored in archival conditions in a Council facility and are currently housed by theSpringvale and District Historical Society. Council’s Heritage Collections Officer advises that theCouncil textile collection is being stored appropriately at the SDHS in an area that is light controlledand with good humidity control. The textiles are regularly inspected for damage and the Officer advisesthat the textiles are in good condition and not in urgent need of relocation.

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Since vacating the View Road Depot site, Council staff have been examining a range of options tosecure archival storage. Steps taken to date include:

Assessment and De-accessioning: The Civic Collection has been assessed with professionalassistance through Council’s Heritage and Collections Advisory Committee. Items which weredeemed of insufficient historical value to remain in the collection were ‘de-accessioned’ andwere offered to the SDHS who accepted a number of items into their own collection;

Documentation: The various sites where Council’s collection are stored and displayed havebeen documented and the space requirements (m²) required to re-house these in one newlocation has been recorded; and

Site Options: Council Officers have examined a range of short and long term options for thehousing of the Civic Collection. This has included inspecting existing vacant Council properties,exploring the possibility of securing commercial storage or purchasing property. A short termarchive option has been determined by housing part of the collection at the Morwell Paradebuilding with the adjacent demountable building as a supplementary storage area. Storage ofthe photographic negatives will be retained within a lightproof room at Morwell Parade andinvestigation into temperature and humidity control for the negatives will be undertaken bymid-2013.

Longer term options require consideration of significant Council investment. A detailed report regardingthe future directions for the archiving and accessibility options of the Civic Collection, including optionsfor the appropriate storage of delicate items and possible sites for this storage with costings will bebrought to Council for consideration for the 2014/15 Capital Improvement Program by December2013.

Accessibility: The Council report will also consider a range of options for the future display ofhistorical material, taking into account the required conditions for public display, including light,humidity and rotation of artefacts. Preliminary work done to date regarding future infrastructureplans for both Springvale and Dandenong indicate the provision of at least 60 m2 each of displayspace which could be further supplemented by a range of display opportunities including libraryfoyers, Customer Service centres and meeting rooms etc.

Proposal

Planning for the future storage and display for the two Historical Societies has been assessed throughthe Dandenong and Springvale Community Infrastructure Projects. Both Historical Societies wereconsulted in May 2012 regarding their current and future needs.

Information for Council on the directions of this study is to be provided in mid-2013 and the preliminaryfindings for Springvale have been incorporated in the Master Plan for the Springvale Civic site. Itshould be noted that while the exact nature of future facilities for both historical societies is subjectto further discussion and design, planning work to date has assumed a nominal area of 60m2 forstorage plus allowance for shared exhibition space, meeting rooms and kitchen facilities as part of acommunity hub.

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Future planning indicates a dedicated storage and research area for each Historical Society plus anexhibition and display space which is likely to be located in a shared access area. It is intended thatrequests for public access to the research capability of both organisations would be maintained inany new facility.

These are summarised in the table below:

ConsultationOptionsFutureCurrentSite

Preliminaryconsultation hasoccurred with

Potential tointegratededicated SDHS

60m2 (estimate)storage and workarea

150 m2 (estimate)

Plus shared exhibitionspace and kitchen infreestanding building

SpringvaleDistrictHistoricalSociety SDHS in May

2012 as part of theSpringvale

work room andstorage space intonew buildings on

60m2 (estimate)exhibition space aspart of a sharedcommunity hub

CommunityInfrastructure

the SpringvaleCivic Site plus

Project. Findingsaccess to shared(total 120m2) have informed theexhibition space,

Master Planmeeting roomsand kitchenfacilities.

Plus sharedmeeting rooms andkitchen facilities

development forthe SpringvaleCivic Site. Furtherdiscussion,Growth of the

collection will needto be established

including therequired size forfuture facilities willand factored intotake place duringfuture

accommodationoptions

2013 as part of theMaster Planconsultationprocess.

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ConsultationOptionsFutureCurrentSite

Preliminaryconsultation hasoccurred with

Potential tointegrate DDHSoffice and storage

60m2 (estimate)storage and workarea60m2 (estimate)exhibition space aspart of a sharedcommunity hub120 m2 totalPlus sharedmeeting rooms andkitchen space.Growth of thecollection will needto be established

100 m2 (estimate) ofoffice, storage anddisplay space in TomHoulahan Centre

DandenongandDistrictHistoricalSociety

DDHS in May2012 as part of theDandenongCommunityInfrastructureProject. Furtherdiscussion willtake place overthe next twelvemonths regardingfuture size

into new buildingsas part of theDandenongCommunityInfrastructureProject at a siteyet to bedetermined.

and factored into requirements andfutureaccommodationoptions

options foraccommodatingthe Society.

350 m2 wouldallow for all

A Short termoption is for

350 m2 at MorwellPde or other

180 m2 at View RdDepot. (This was

Council’sCivicCollection current Civicstorage at Morwelllocation still to be

determined.removed in mid-2012to Morwell Pde ChildCare Centre.)15 m2 Heritage Hillrooms.40 m2 Heritage Hillgarages and coachhouse.10 m2 SDHS (textiles)72m2 demountablebuilding at Morwell

Collection itemsplus 1% annualgrowth. Thebuilding wouldneed light controland climatecontrol, especiallyto preserve thephotographicnegatives and

ParadeSpringvale.Longer termoptions will be thesubject of aseparate analysis.Costings will bedeveloped forCouncil’s CapitalImprovement

Pde Child Care textiles, should beProgram forCentre, Springvale rodent proof and2014-15.

(December 2013)(currently vacant and not vulnerable tofire.to be fitted out with

shelving in 2013)

Interim works which can be completed throughout 2013 to assist in managing the short termaccommodation of the Civic Collection include fitting out the demountable building at Morwell ParadeSpringvale for shelving to enable part of the collection to move in there and the imminent climatecontrol for the photographic negatives storage room within the Morwell Parade building.

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Community Plan ‘Imagine 2030’ and Council Plan 2009-2013 – Strategic Objectives,Strategies and Plans

After consultation with the Greater Dandenong community on what kind of future they wanted to seefor themselves and the City in 2030, the result was the Greater Dandenong Community Plan ‘Imagine2030’. This report is consistent with the following community visions:

Community Plan ‘Imagine 2030’

People

Pride – Best place best peopleLifecycle and Social Support – The Generations supported

Place

Sense of Place – One city many neighbourhoodsAppearance of Places – Places and buildings

Opportunity

Education, Learning and Information – KnowledgeCentral Dandenong – Regional capital DandenongLeadership by the Council – The leading Council


The Council Plan describes the kind of future the Council is working for, and how Council will do thisover four years. This report is consistent with the following goals:

A City PLANNED for the FUTURE

We work to create an attractive city, with quality buildings and spaces, accessible travel and transport,and a community that has the services and facilities it needs for now and the future.

Places & BuildingsActivity & Economy

A THIRIVING and CREATIVE city

We work to create a place where people of all ages and backgrounds can reach their potential, gainthe skills and education they need for success in life, and be part of a prosperous economy wheretrade, manufacturing and business activity flourishes.

Employment and Education

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A HEALTHIER COMMUINITY and ENVIRONMENT

We work to create a healthier and connected community, and a clean, safe and friendly environment,where people take responsibility for each other and how their lifestyles affect the rest of the world.

Places & BuildingsWellbeing in the Community

A city of RESPECT

We work to create a community where people feel secure, supported, valued and cared for; wherethey can take part in community and civic life; and where people enjoy each others’ differences.

Community PrideLiving & Working TogetherThe Generations

A LEADING COUNCIL

We are a caring Council that is responsible to the community, which encourages democraticparticipation, involves people in decisions that affect them, strives for excellence in financialmanagement and council services, and is always looking for better ways to do things.

Effective GovernanceExcellence in Local GovernmentEngaging with the Community

The strategies and plans that contribute to these outcomes are as follows:

Heritage Strategy 2002-2007


Cultural and Heritage Collections Policy 2007

Multipurpose Use of Community Facilities 2012

Victorian Charter of Human Rights and Responsibilities

All matters relevant to the Victorian Human Rights Charter have been considered in the preparationof this Policy and are consistent with the standards set by the Charter.


There are no financial implications associated with this report.

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Consultation

Representatives of the Springvale and Dandenong District Historical Societies have been consultedregarding their current needs and anticipated future needs. This data was collected as part of theconsultation associated with the Community Infrastructure Study in May 2012. Further discussion isrequired with both groups to examine future accommodation options. This will require further discussionby Council as part of the overall planning for the Springvale Civic site (Master Plan) and the directionfor community facilities in Dandenong. The SDHS and DDHS will continue to be consulted as part ofthese processes.

Conclusion

The Storage requirements for both Historical Societies and Council’s Civic Collection are known andplanning is underway in conjunction with related Council projects, such as the preparation of a siteMaster Plan for the Springvale Civic Site. Over coming months, as the parameters for the Dandenongand Springvale Civic sites become more developed, the Committees of both Historical Societies willbe engaged in further discussion about future plans.

Council Officers will prepare a report regarding the future accommodation options for Council’s CivicCollection, taking into account short and long term options, accessibility of the collection and thespecial requirements of storage facilities to allow the archiving of sensitive material such as thephotographic negatives by December 2013. In the interim, Council officers will implement enhancedopportunities to store the photographic negatives in improved conditions.

Recommendation

That:

Council note the information presented regarding the current status and future storageneeds of the Springvale and District Historical Society and the Dandenong and DistrictHistorical Society;

1.

a report regarding options for the long term archiving, accessibility and display ofCouncil’s Civic Collection be prepared and presented to Council for considerationin December 2013 including information on the amount of research requests receivedand the degree to which the collections of each society is growing;

2.

the Springvale andDistrict Historical Society and the Dandenong andDistrict HistoricalSociety will continue to be consulted regarding future planning for their collectionsand Councillors briefed regarding future developments including options for thefuture storage and accessibility of the various collections; and

3.

To assist the development of a future plan a short term working group be establishedinvolving members of the Springvale and Dandenong District Historical Societies,relevant senior officers from Council and a Councillor representative.

4.

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MINUTE 154

Moved by: Cr Matthew KirwanSeconded by: Cr Sean O'Reilly

That:

Council note the information presented regarding the current status and future storageneeds of the Springvale and District Historical Society and the Dandenong and DistrictHistorical Society;

1.

a report regarding options for the long term archiving, accessibility and display ofCouncil’s Civic Collection be prepared and presented to Council for considerationin December 2013 including information on the amount of research requests receivedand the degree to which the collections of each society is growing;

2.

the Springvale andDistrict Historical Society and the Dandenong andDistrict HistoricalSociety will continue to be consulted regarding future planning for their collectionsand Councillors briefed regarding future developments including options for thefuture storage and accessibility of the various collections; and

3.

To assist the development of a future plan a short term working group be establishedinvolving members of the Springvale and Dandenong District Historical Societies,relevant senior officers from Council and a Councillor representative.

4.

CARRIED

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2.5.4 Membership on South East Councils Climate Change Alliance (SECCCA) andOther Climate Change Related Bodies - Response to Notice of Motion No. 12(2012-2016)

TBAFile Id:


Report Summary

In response to the resolution of Council on 12 March 2013, a review of South East Councils ClimateChange Alliance (SECCCA) and other climate change and sustainability related bodies has beenundertaken. This includes the potential advantages and disadvantages to Council joining these bodies.Based on this assessment, a number of recommendations have beenmade for Council’s considerationas part of the 2013 / 2014 budget process.


This report recommends that Council should join SECCCA as a member, as well as continuemembership of the other sustainability bodies that Council is already a member of:

Council Alliance for a Sustainable Built Environment (CASBE);Living LinksSouth East Healthy Communities Partnership (SEHCP); and,Cooperative Research Centre – Water Sensitive Cities (CRC-WSC).

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Background

It is stated in the introduction of the Australian Government’s Greenhouse Office publication ClimateChange Adaptation Actions for Local Government (2007) that “preparing Australia for the unavoidableimpacts of climate change is imperative. Australia’s climate is clearly changing and increasingtemperatures, sea level rise, changing rainfall patterns andmore frequent and intense extreme climaticevents are likely. Many Australian sectors and systems are highly vulnerable to climate change,including the functions and responsibilities of Australian local governments.”

In line with its responsibilities, Council has been undertaking a range of measures to reducegreenhouse emissions and increase the resilience of both Council and the community to climatechange and increase awareness and education in sustainability. Many of these measures are outlinedin Council’s annual State of the Environment Report, which can be found on Council’s website. Thesemeasures have included membership of a number of organisations that have evolved to help addressgrowing environmental sustainability concerns, including climate change. A number of these groups,such as the South East Region Integrated Water Group, are informal associations that provide acollaborative forum for regional stakeholders. Other organisations have developed into legal entities,with membership requiring payment of annual fees as well as the signing of agreements ormemorandums of understanding.

Proposal

For the purposes of this review, the climate change and sustainability related bodies that have beenconsidered are those listed below:

Council Alliance for a Sustainable Built Environment (CASBE);Living Links (hosted by the Port Phillip and Westernport CMA);South East Healthy Communities Partnership (SEHCP);Cooperative Research Centre – Water Sensitive Cities (CRC-WSC);South East Councils Climate Change Alliance (SECCCA);ICLEI Oceania – Local Governments for Sustainability (ICLEI); and,Positive Charge (Established by Moreland Energy Foundation).

Recommendations are based on an assessment of the identified advantages and disadvantagesassociated with each of these bodies, and recognition of how Council membership of these bodiesaligns with various departments’ business plans. These recommendations have been made withoutprejudice to Council’s normal budgetary processes, and as such, these recommendations shouldonly be used to inform the process for the 2013 / 2014 budget.

In summary, Council has been a member of the first four organisations for a number of years nowand the associated benefits for Council and the community have been demonstrated. Asmembershipof these groups aligns with existing department business plans, it is recommended that Councilcontinue to be a member of these groups into the future.

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Membership on South East Councils Climate Change Alliance (SECCCA) and Other Climate ChangeRelated Bodies - Response to Notice of Motion No. 12 (2012-2016) (Cont.)

In regards to SECCCA, Council has on a number of occasions in the past considered membershipof this alliance. A review of the advantages and disadvantages of joining SECCCA undertaken forthis report has shown that there are now considerable benefits for both Council and the community,and it is recommended that Council take up membership of SECCCA, commencing in 2013 / 2014.

In light of this recommendation, it is considered appropriate to monitor Council’s participation and theresource implications from this membership before assessing any complementary or additionalbenefits that joining other programs such as ICLEI or “Positive Charge” might provide.

In regards to ICLEI, Council has been a member of this organisation previously. This membershipprovided Council with the framework and support to develop both a greenhouse gas mitigation planand sustainable water use plan. However, a reduced level of support from the federal governmentand local water authorities in recent years has resulted in a significant reduction in the programs andlevel of service now provided by ICLEI. It is therefore recommended that Council continue to monitorthe programs and services provided by ICLEI and review it position as part of the 2014 / 2015 budgetprocess.

The last of the climate change bodies considered is “Positive Charge”, which has been recentlyestablished by the Moreland Energy Foundation. This is a subscription based service for localgovernment that provides a free service for household to assist them to improve their home energyefficiency and help reduce their energy costs. While the Moreland Energy Foundation is widely knownand has a proven track record, Positive Charge is only recently established and its benefits are yetto be demonstrated. It is recommended, due to the high annual subscription fee of $25,000, thatCouncil monitor the performance and outcomes of Positive Charge and review its position as part ofthe 2014 / 2015 budget process.

Community Plan ‘Imagine 2030’ and Council Plan 2009-2013 – Strategic Objectives,Strategies and Plans

After consultation with the Greater Dandenong community on what kind of future they wanted to seefor themselves and the City in 2030, the result was the Greater Dandenong Community Plan ‘Imagine2030’. This report is consistent with the following community visions:

Community Plan ‘Imagine 2030’

People

Pride – Best place best peopleCultural Diversity – Model multicultural communityOutdoor Activity and Sports – Recreation for everyoneLifecycle and Social Support – The Generations supported

Place

Sense of Place – One city many neighbourhoodsSafety in Streets and Places – Feeling and being safe

Page 2350




Appearance of Places – Places and buildingsTravel and Transport – Easy to get around

Opportunity

Education, Learning and Information – KnowledgeJobs and Business Opportunities – Prosperous and affordableCentral Dandenong – Regional capital DandenongLeadership by the Council – The leading Council


The Council Plan describes the kind of future the Council is working for, and how Council will do thisover four years. This report is consistent with the following goals:

A City PLANNED for the FUTURE

We work to create an attractive city, with quality buildings and spaces, accessible travel and transport,and a community that has the services and facilities it needs for now and the future.

Places & BuildingsTravel & TransportActivity & Economy

A THIRIVING and CREATIVE city

We work to create a place where people of all ages and backgrounds can reach their potential, gainthe skills and education they need for success in life, and be part of a prosperous economy wheretrade, manufacturing and business activity flourishes.

Employment and EducationActivity & Economy

A HEALTHIER COMMUNITY and ENVIRONMENT

We work to create a healthier and connected community, and a clean, safe and friendly environment,where people take responsibility for each other and how their lifestyles affect the rest of the world.

Places & BuildingsWellbeing in the CommunityThe Environment

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A city of RESPECT

We work to create a community where people feel secure, supported, valued and cared for; wherethey can take part in community and civic life; and where people enjoy each others’ differences.

Community PrideLiving & Working TogetherThe Generations

A LEADING COUNCIL

We are a caring Council that is responsible to the community, which encourages democraticparticipation, involves people in decisions that affect them, strives for excellence in financialmanagement and council services, and is always looking for better ways to do things.

Effective GovernanceExcellence in Local GovernmentThe Best Place to WorkEngaging with the CommunityCustomer Focus

The strategies and plans that contribute to these outcomes are as follows:

2010 Environmental Sustainability StrategyThe annual State of the Environment ReportThe Health and Well Being Plan

Victorian Charter of Human Rights and Responsibilities

The Victorian Charter of Human Rights and Responsibilities has been considered in the preparationof this report but is not relevant to the content of the report.


There are no current resources included within the Annual Budget 2013 / 2014 to join SECCCA.Consideration for additional funding will need to be referred to the current Annual Budget process.

There are current resources included in the Annual Budget 2013/2014 to continue with Council’smemberships of the following organisations:


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Consultation

This report has been prepared in response to the Notice of Motion put forward by Councillor MathewKirwan. Councillor Kirwan andmembers of the public have tabled questions regarding Council joiningSECCCA at recent Council meetings. There has also been ongoing internal consultation regardingthe benefits to both Council and the community of joining SECCCA.

Summary Assessment

A summary table of the key considerations and recommendations is provided below.

Council Alliance for a Sustainable Built Environment (CASBE)

Key Considerations:Membership of CASBE aligns with Council’s environmental plans and policies;Aims to delivers reduced greenhouse gas emissions and more sustainable developmentthrough the planning process;Development of tools and approaches that would not be possible by CGD alone; and,Increased resilience and expected to result in lower ongoing operational costs for occupantsof residential and non-residential buildings.

Recommendation:Council continue with its membership of CASBE.

Living Links

Key Considerations:Membership of Living Links aligns with Council’s environmental plans and policies;The primary objective of this program is to improve the social, environmental, recreational andcultural attributes of the Dandenong Creek Catchment;The collaborative project, hosted by the Port Phillip andWesternport CMA involves 11 Councilsfrom the region and other stakeholders including state government authorities;Assistance with funding for revegetation projects within Council reserves; and,Due to the regional approach, this model has been successful in attracting funds into theregion from a variety of sources.

Recommendation:Council continue with its membership of ‘Living Links’.

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South East Healthy Communities Partnership (SEHCP)

SEHCP is a partnership of 30 health and community services with a formal governance body;In 2009 South East Healthy Communities Partnership’s strategic planning process identifiedclimate change adaptation as a priority for collaboration. The 16 agencies that participated inthe climate change adaptation work have formed a strategic alliance to extend the work; and,It is a Victorian Department of Health service agreement requirement that the aged care relatedbusiness units within council participate within the activities of the partnership but thatmembership has benefits for the broader Council business units.

Recommendation:Council continues its participation in SECHP.

Cooperative Research Centre – Water Sensitive Cities (CRC-WSC)

Key Considerations:Membership of CRC-WSC aligns with Council’s environmental plans and policies;Urban water reform is a key priority for the federal and state governments;The Federally funded program is a collaboration between 74 research, industry and governmentpartners, from 5 Australian states and also Singapore;It recognises the need to build water resilient and liveable cities that are able to address thecombined pressures of climate uncertainty and population growth and has been underpinnedby support from the Victorian State Government;CGD is one of eight Melbourne councils participating in this $100m project over 9 years;This research is being undertaken to facilitate the orderly and sustainable growth of cities asit is recognised that the research from the CRC will guide the investment by the water sectorof over $100 Billion and investment by the private sector of over $550 Billion in urbandevelopment over the next 15 years; and,The benefits of Water Sensitive Urban Design (WSUD) may be well known, but the tools toimplement WSUD on a large scale are not available.

Recommendation:Council continue with its membership of the CRC-Water Sensitive Cities.

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South East Councils Climate Change Alliance (SECCCA)

Key Considerations:

Membership of SECCCA aligns with Council’s environmental plans and policies.

Council:

SECCCA provide a dedicated resource that is working towards increasing both Council’s andthe community’s resilience to climate change;Leveraging of Council resources by enabling Council and the community to develop andparticipate in a variety of projects that would not be feasible by CGD alone;Attracting funds into the regions from many different sources. Brings Council in line with othercouncil’s as most Councils across the state are involved with the various existing regionalGreenhouse Alliances; and,SECCCA has a proven track record and are well recognised for the work that they are doing.

Community:

Opportunity for the local community to participate in a variety of projects that would not befeasible by CGD alone and have been available to other regional councils through theirmembership of SECCCA.

Recommendation:

That Council join the South East Councils Climate Change Alliance (SECCCA) at the start of the2013 / 2014 financial year.

ICLEI Oceania – Local Governments for Sustainability

Key Considerations:Membership of ICLEI aligns with Council’s environmental plans and policies;The reduced level of support from the federal government and local water authorities in recentyears has resulted in a significant reduction in the programs and level of service now providedby ICLEI;There is a greater reliance on fees for services provided by ICLEI; and,In recent years, a wider range of targeted programs and associations have been establishedthat more closely align with the Council’s Business Units’ programs.

Recommendation:

Council to monitor the performance and outcomes of ICLEI Oceania over 2013 / 2014 and reviewits position as part of the 2014 / 2015 budget process.

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Positive Charge (Established by Moreland Energy Foundation)

Key Considerations:

Subscription to Positive Charge aligns with Council’s Environmental plans and policies;MEFL is an award-winning organisation with a proven track record;The Positive Charge prospectus states that benefits for Councils include:

o Potential to reach a wider audience through Positive Charge’s marketing programs;

o Positive Charge provides technical expertise and supplier management; and,

o A dedicated resource for the community.

High cost of subscription $25,000 p.a; and,Benefits from this project for residents are unknown at present as it has only been operatingfor a few months at this stage.

Recommendation:

Council to monitor the performance and outcomes of Positive Charge and review its position in the2014 / 2015 budget process.

Conclusion

A review of the advantages and disadvantages undertaken for this report has shown that there areconsiderable benefits for both Council and the community from continuing membership of the followingclimate change and sustainability related bodies:


It is also recommend that Council seek ongoing membership of SECCCA, commencing in 2013 /2014.

In regards to ICLEI and Positive Charge, it is recommended that Council monitor the ongoingperformance and outcomes of these organisations and review its position as part of the 2014 / 2015budget process.

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Recommendation

That Council:

continues with membership of the following organisations:1.Council Alliance for a Sustainable Built Environment (CASBE);Living Links;South East Healthy Communities Partnership (SEHCP); andCooperative Research Centre – Water Sensitive Cities (CRC-WSC);

subject to 2013/14 Budget considerations and allocation, joins the South East CouncilsClimate Change Alliance (SECCCA) at the start of the 2013/14 financial year; and

2.

monitors the ongoing performance and outcomes of ICLEI and Positive Charge andreview its position as part of the 2014/2015 budget process.

3.

MINUTE 155

Moved by: Cr Matthew KirwanSeconded by: Cr Sean O'Reilly

That Council:

continues with membership of the following organisations:1.Council Alliance for a Sustainable Built Environment (CASBE);Living Links;South East Healthy Communities Partnership (SEHCP); andCooperative Research Centre – Water Sensitive Cities (CRC-WSC);

subject to 2013/14 Budget considerations and allocation, joins the South East CouncilsClimate Change Alliance (SECCCA) at the start of the 2013/14 financial year; and

2.

monitors the ongoing performance and outcomes of ICLEI and Positive Charge andreview its position as part of the 2014/2015 budget process.

3.

CARRIED

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2.5.5 Greater Dandenong Delegation to Xuzhou (China) - July 2013

fA36217File Id:

Chief Executive OfficerResponsible Officer:

Report Summary

Greater Dandenong City Council has a Sister City Relationship with Xuzhou, Jiangsu Province inChina which has been running since 1996 (18 years). Council’s involvement in the Sister City programis outlined in its Sister City Policy that highlights the following objectives:

Fostering international understanding and goodwill;Promoting the understanding of diverse cultures through exchange and education;Encouraging international communication to promote peach and tolerance;To break down cultural differences through providing experiential opportunities;To encourage the exchange of ideas relating to good government;To promote and exchange ideas which break down cultural barriers; andTo encourage community education about other cultures.

Council’s policy highlights the ongoing intention of Council to send a delegation to China everysecond year withapproval of any proposed travel to be supported by resolution of Council prior toany expenditure commitments being incurred.

It was noted in April 2012, that with the current cycle of bi-annual delegations and 4-yearly localgovernment election, that unless changed, outgoing delegations would always fall in an election year.This situation is undesirable. It was therefore agreed at that time – in the lead up to the 2012/13Budget (when a Budget provision for a 2013 visit was made), that a visit to Xuzhou in July 2013 andevery two years (in-line with policy) after that would ensure that conflict with future Municipal electionswill be avoided.

The proposed 2013 delegation will include the Mayor Cr Angela Long and Director EngineeringServices, Mr Bruce Rendall. The costs of travel for these two delegates only will be covered underCouncil’s Policy. It is understood that other Councillors may also participate in the delegation and inaccordance with the Policy all costs for other Councillor or private persons will be borne by thosedelegates.


This report recommends that Council approves the Official Cultural Delegation to our Sister CityXuzhou in July 2013.

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Background

Council established a formal sister city relationship with the City of Xuzhou, Jiangsu Province, People’sRepublic of China in 1996. Xuzhou is a major city within Jiangsu Province with a population of morethan three million. The economy of Xuzhou is largely based on agricultural activities, but in recentyears it has become industrialised and is now an important manufacturing centre within the JiangsuProvince.

The sister city relationship with the City of Xuzhou had its beginnings with the former City of Dandenongand was formalised following creation of the new city in 1995. The City of Greater Dandenong hashosted over 20 delegations from Xuzhou since signing of the formal sister city agreement, all led byeither a Mayor, Deputy Mayor or Senior Public Official. Xuzhou has hosted ten delegations fromGreater Dandenong during this period.

The relationship betweenGreater Dandenong and Xuzhou has developed around a strong commitmentto economic and cultural exchange. This is evident in particular by the regular visits from Xuzhou,school relationships and regular cultural interchanges.

In accordance with Policy, and a budget consideration for 2012/13, preliminary arrangements havebeen made with Xuzhou for the Official Delegation to visit Xuzhou in the period 15 July to 18 July2013. Travel to and from China will require the absence of the Official Delegates for a brief periodlonger and this will be addressed separately and as necessary in any request for leave of absence.

Proposal

It is proposed that Council continue in accordance with its Sister City Policy in sending bi-annualdelegations to Xuzhou with the 2013 delegation comprising of the Mayor Angela Long and DirectorEngineering Services, Bruce Rendall.

It is understood that other Councillors may also participate in the delegation but as their costs will betheir own, no specific resolution of approval by Council is required. Leave of absence from Councilmay separately be required subject to Council’s meeting schedule at the time of the visit.

Notwithstanding, formal communications with Xuzhou will include all delegates such that all participantswill be afforded appropriate welcoming and invitational protocols.

Objectives of this Delegation

It is important, that the delegation has a number of specific objectives that can be discussed or pursuedwith respondents in Xuzhou. In 2013, the following are considered appropriate to pursue:

Objective 1. Capital investment in Greater Dandenong

Recent visits have highlighted an increasing capacity of China, Xuzhou and government authoritieswithin China to invest in foreign interests and infrastructure. It is most appropriate, given GreaterDandenong’s increasing growth and development that respondents to Council’s delegation considerthe opportunities for China owned investments in the revitalised centres of Dandenong or Springvale.

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Greater Dandenong Delegation to Xuzhou (China) - July 2013 (Cont.)

It was within a foreseeable time, that the Nauruan Government built, owned and operated a significantcommercial facility with central Melbourne and it follows, that similar interest could be invited ofChinese Governments.

Should such interest exist, a role for Council could be to assist/facilitate foreign investment reviewfrom our Federal Government and, introduction to development agencies including Places Victoriaand private developers.

Objective 2. Private investment in Greater Dandenong

Visits have also highlighted the growing levels of private wealth in China and an apparent capacityto invest privately in foreign investment opportunities.

Prominent Dandenong builders for instance have recently travelled to China to seek private investmentinterest in an emerging apartment market in this city.

Council’s delegation might also explore mechanisms by which private wealth interests could beadvanced to the benefit of this city and, those Chinese investors.

Objective 3. ‘Asian Century’ discussions

The Federal Government has released a notable and highly supportable ‘white paper’ on the coming‘Asian Century’ – the era during which unprecedented business, trade and consumer need will existand can be satisfied between Australia and the Asia/Pacific (including of course, China). Thesematters are at the early stages of consideration but ultimately, the ‘Asian Century’ will wait for no oneand it is imperative that Australia, Victoria, the southern region of Melbourne and, Greater Dandenong,be part of emerging and obvious opportunities.

The delegation should canvass Xuzhou’s response to the ‘Asian Century’ and look to re-launch therelationship on the basis of this new century of opportunity for both countries – and, both cities.

Council has previously separated its delegation interests – between civic interests and trade oreconomic development interests. These three delegation objectives sit more with the latter than theformer, however as no trade or economic development visit is planned at this time (and will be reviewedby the Group Manager Greater Dandenong Business) it is most important that discussions are openednow, for further consideration should such opportunities be identified.

Objective 4. TAFE and Medical Sectors – next iteration

In about 2004, work was undertaken by this Council as part of its delegation of the day, on creatingstronger ties between our TAFE and Medical sectors, and Xuzhou. This resulted in part, in the creationof ‘Nurse Trainer’ (Train-the-Trainer) arrangements between the Australian sectors and Xuzhou.

At the time, Xuzhou’s approach had been to seek educational and training opportunities off-shore fornurses however an alternative and more effective approach of ‘Nurse Trainer’ had been proposed.

It is considered timely, that these opportunities be re-visited and subject to any discussion or views,that local TAFE and Medical interests be briefed on return of the delegation.

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Objective 5. Chinese/Asian Gateway updates

During the 2012 visit, particular attention was paid to the design, structure, purpose and opportunityfor a Chinese/Asian gateway in Springvale. That project is now nearing design finalisation but as theresponsible Director of Engineering Services, Mr. Bruce Rendall will be part of the delegation, hisinterest in construction materials and details will no doubt be piqued.

If these five (5) objectives are advanced, it is considered that meaningful outcomes – among thosethat otherwise arise or that Xuzhou themselves will seek to explore – will materialise from the visit.

Notwithstanding, the ongoing cultural exchanges between Greater Dandenong and Xuzhou willcontinue to assist our understanding of this and other cultures immensely.


Council has established Sister City Policy and this report is in accordance with that Policy.


The financial implications of the delegation are limited to the cost of international airfares,accommodation en-route and incidental expenditure of the official party only. Accommodation, transportexpenses and meals whilst in Xuzhou will be paid for by the Chinese Government, as per the currentarrangement with Xuzhou.

Additional costs will be incurred through the provision of interpreting services and exchange ofcorporate gifts. All these expenses will be allocated against the 2013/2014 budget for sister cityactivities. The total cost of the official delegation is not expected to exceed $13,000. A full record ofall costs incurred will be recorded in Council Statutory Register for Overseas and Interstate Travel.

Consultation

No consultation has occurred in relation to this report. Council’s Sister City Policy required that adetailed report be submitted for Council consideration within one month of the completion of thedelegation outlining the value of the trip and benefits to Council and/or local community.

Conclusion

Greater Dandenong City Council has had a long standing relationship with Xuzhou that has beenbeneficial to both parties in terms of enhancing cultural understanding and developing economic andeducational links between the two regions. Council has an established Sister City policy that supportssending a delegation from Council to Xuzhou once every two years. This report recommends acontinuation of this approach.

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Recommendation

That Council:

approves the Official Cultural Delegation to our sister city Xuzhou in July 2013comprising of the Mayor Angela Long and Director Engineering Services, Mr BruceRendall and notes that this delegation may be supplemented by other Councillorsand non Council persons travelling at their own expense;

1.

notes that once other Councillors or private persons intending to travel confirm theirarrangements, formal communications with Xuzhou will include the names, detailsand interests of these persons as parties to the Delegation;

2.

provides funding for the official delegation in accordance with the Sister City Policy;and

3.

notes that other Councillors or private persons wishing to accompany the delegationwill be responsible for their own expenses.

4.

MINUTE 156

Moved by: Cr John KellySeconded by: Cr Jim Memeti

That Council:

approves the Official Cultural Delegation to our sister city Xuzhou in July 2013comprising of the Mayor Angela Long and Director Engineering Services, Mr BruceRendall and notes that this delegation may be supplemented by other Councillorsand non Council persons travelling at their own expense;

1.

notes that once other Councillors or private persons intending to travel confirm theirarrangements, formal communications with Xuzhou will include the names, detailsand interests of these persons as parties to the Delegation;

2.

provides funding for the official delegation in accordance with the Sister City Policy;and

3.

notes that other Councillors or private persons wishing to accompany the delegationwill be responsible for their own expenses.

4.

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MINUTE 157

Moved by: Cr Loi TruongSeconded by: Cr Maria Sampey

That Cr Peter Brown be granted an extension of time of thirty seconds to speak against themotion.

CARRIED

MINUTE 158

Moved by: Cr Peter BrownSeconded by: Cr Sean O'Reilly

That Cr Maria Sampey be granted an extension of time of two minutes to speak against themotion.

CARRIED

For the Motion: Cr Youhorn Chea, Cr John Kelly, Cr Matthew Kirwan, Cr Jim Memeti, Cr Heang Tak,Cr Loi TruongAgainst the Motion: Cr Peter Brown (called for the division), Cr Sean O'Reilly, Cr Maria Sampey

CARRIED (REFER MINUTE NUMBER 156)

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3 NOTICES OF MOTION

A notice of motion is a notice setting out the text of a motion proposed to be moved at the next relevantmeeting. It must be in writing, signed by a Councillor, and be lodged with the Chief Executive Officerin sufficient time for him or her to give each Councillor at least 48 hours notice of such notice.

The guidelines for submitting a notice of motion to a Council meeting are included in the meetingprocedure Local Law.

3.1 Notice of Motion No. 14 - Footpath at Racecourse Road/Princes Highway, NoblePark

Cr Maria SampeyAuthor:

Motion

That a report be provided to Council by an external disability audit/advisory consultancy insufficient time for an officer’s report to be presented to Council at the second formal Councilmeeting in May 2013.

The report to advise on what needs to be done to ensure that the footpath recently constructedat the end of court of Racecourse Road/Princes Highway, Noble Park complies with theaccessibility needs of the aged and disabled.

MINUTE 159

Moved by: Cr Maria SampeySeconded by: Cr Peter Brown

That a report be provided to Council by an external disability audit/advisory consultancy insufficient time for an officer’s report to be presented to Council at the second formal Councilmeeting in May 2013.

The report to advise on what needs to be done to ensure that the footpath recently constructedat the end of court of Racecourse Road/Princes Highway, Noble Park complies with theaccessibility needs of the aged and disabled.

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MINUTE 160

Moved by: Cr Maria SampeySeconded by: Cr Heang Tak

That Cr Maria Sampey be granted an extension of time of twominutes to speak for the motion.

CARRIED

For the Motion: Cr Peter Brown, Cr Matthew Kirwan, Cr Sean O'Reilly, Cr Maria Sampey (called forthe division), Cr Heang Tak

Against the Motion: Cr Youhorn Chea, Cr John Kelly, Cr Jim Memeti, Cr Loi Truong

CARRIED (REFER TO MINUTE NUMBER 159)

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Notice of Motion No. 14 - Footpath at Racecourse Road/Princes Highway, Noble Park (Cont.)

3.2 Notice of Motion No. 15 - Models for Community Reference Groups

Cr Matthew KirwanAuthor:

Preamble

Council adopted a Consultation Policy in May 2011 and it is due for review in 2013. I have receivedrequests from the community to have further input into Councils planning processes and ongoingadvice regarding implementation of various Council plans or strategies. On this basis I would like tosee some further guidance in the Policy about the implementation of community reference groupsas one of several mechanisms to enhance community input into the development and implementationof Council's strategies, policies, plans and services.

In framing this Notice of Motion, I would offer the following views to assist in the development ofadvice to Council:

Community reference groups would be predominantly made up of community members withsome Council representatives;I would not expect that such groups would make any decisions regarding Council policies andservices however, provide advice and feedback; andI would also see the formation of community reference groups to be applied on a case by casebasis.

Motion

That Council receives a report at the 12 August, 2013 Council meeting on possible models forcommunity reference groups to provide advice or feedback on Council strategies, policies,plans or services. The advice would also include ways in which particular stakeholder groupsand community members would be engaged on community reference groups, the resourcerequirements to implement such groups and the process involved to initiate and form them.

MINUTE 161

Moved by: Cr Matthew KirwanSeconded by: Cr John Kelly

That Council receives a report at the 12 August, 2013 Council meeting on possible models forcommunity reference groups to provide advice or feedback on Council strategies, policies,plans or services. The advice would also include ways in which particular stakeholder groupsand community members would be engaged on community reference groups, the resourcerequirements to implement such groups and the process involved to initiate and form them.

CARRIED

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4 REPORTSFROMCOUNCILLORS/DELEGATESANDCOUNCILLORS'QUESTIONS

CommentCr Sean O’Reilly

I attended the Springvale RSL ANZAC Day celebration yesterday which comprised of a march fromSpringvale Rise Primary School to Springvale City Hall. It was a great day. The weather was goodand I would like to congratulate the Springvale RSL on their organisation of the march and theceremony that followed.

QuestionCr Sean O’Reilly

I understand that the requirement for 4 year old kindergartens is changing from a minimum of 10hours per week to 15 hours per week and kindergartens are now going through changes toaccommodate this requirement.

ResponseMark Doubleday, Director Community Services

There are some elements of the question that will be taken on notice and will provide a response toCouncillors however, 80% of services in the City of Greater Dandenong who offer a State Governmentfunded kindergarten program, which is about 23 kindergartens managed by a Committee ofManagement, have transitioned from 10 hours a week to 15 hours a week which is part of theCommonwealth and State agreement to increase the number of hours for four year old kindergartens.That is a good outcome for the city even though there are still some gaps.


Council manages the kindergarten booking service which I understand tries to manage supply asbest as possible. With many families in our municipality that need or at least want both parents to beincome earners the wait for suitably located kindergartens can sometimes impact many families’ lives.This is critical because it affects who is going to look after the young children and it impacts on people’slives deeply. What further information could the Council booking service provide to parents who arewaiting for a place? How can the parents be better informed on where they are in the queue and whattheir estimated wait will be? Reporting total waiting list numbers at each kindergarten will increasetransparency and draws public attention to the issue. If the public views the waiting list or the quantumor the number of kids that are on the waiting list, I think we will be better off as far as transparencyand making public awareness of the issue goes. Can Council publicly report waiting list numbers?

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Council’s Central Enrolment Kindergarten Officer is in regular contact with families on the waiting listto offer alternative kindergartens. It is a particularly challenging process and I will take that on boardso we can advise Council on how the process can be made even more transparent than what it isand offer ways in which not only families but kindergartens themselves can be more engaged in theprocess of information sharing so that the process of going onto a waiting list and being allocated aplace can be even better and can be easily managed than what it is already. I will indicate that thereare particular challenges. This is a particularly transient community and waiting lists can be quitemisleading. Families can have their expectations in a number of places and would want to wait for aplace at their first preferences. If that is not always achieved then the waiting list numbers can bequite inflated as a result of that. Again that is a little bit of a technical detail but it just highlights theparticular challenges associated with the process however I will take on board that there are waysthat information transparency can be enhanced. We will have a look at that and report back toCouncillors.


The increased need for floor space due to the increase in the required hours for the 4 year oldkindergarten may displace 3 year old kindergartens and playgroups generally. What can Council doto mitigate this impact?


Council has been working very closely with the State Government and receive State Governmentfunding. Council itself has committed considerable funds to match those grants to expand the floorspace in kindergartens in the city.

QuestionCr Loi Truong

I am concerned about the old building opposite the Springvale railway station which may have beenan old factory. I think Council should arrange for it to be inspected to make sure it is safe. ShouldCouncil provide maintenance or should it be demolished?

Cr Matthew Kirwan left the Chamber at 7.56pm.

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REPORTS FROM COUNCILLORS/DELEGATES AND COUNCILLORS' QUESTIONS (Cont.)

ResponseJody Bosman, Director City Planning, Design and Amenity

The building Cr Truong is referring to, opposite the Springvale Railway Station is on private propertyso there is no maintenance regime for Council to be involved in. There is every indication that it issafe. We have had these questions before and we have had our building surveyor inspect the building.There is no evidence up until recently that there is an asbestos danger. We are aware of the building.The building has been there for a while and it is a building we will keep our eye on. Hopefully withthe changes to the grade separation and the redevelopment of the area that particular site will beredeveloped as well.

QuestionCr Loi Truong

In Swanston Street, Melbourne there was an accident due to an unsafe wall crashing recently. Nobodythought it was dangerous before that therefore I believe we should arrange for an inspection of thebuilding even though it is on a private property. Council should have some responsibility for theirresidents’ safety.

Cr Matthew Kirwan returned to the Chamber at 7.58pm.

ResponseJody Bosman, Director City Planning, Design and Amenity

As mentioned before the building has been inspected and was found to be safe. There is no reasonto suggest it is not safe but certainly we will ask the Manager, Building Services to revisit the site andgive Cr Truong feedback on that site inspection.

CommentCr Heang Tak

On 6 April 2013, I attended the concert at the Dhamaram Buddhist temple in Springvale for fundraisingto build the monks’ house.

On 13 April 2013, I attended the Cambodian New Year celebrations along with Cr Long and Cr Truong.

On 21 April 2013, I participated in the ANZAC march in Noble Park along with Cr Brown.

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QuestionCr Peter Brown

When I was driving along Heatherton Road past Heatherhill Primary School, the cars which werecoming towards me were flashing their lights. I was wondering what was going on. I did not realisethat during school hours this part of the road is a 40-60km zone. Towards the end of the PrimarySchool building on the Noble Park side was a traffic officer. I have driven past the school many timesbut I found that when the cars keep flashing their lights it diverts one’s attention to one side of theroad making it more difficult to notice the warning sign. I do not think the sign complies with engineeringstandards. There is one warning sign and it is placed in an extremely high position so it is not inanyone’s line of vision as one approaches Heatherhill Primary School. When driving towards SpringvaleRoad along Heatherton Road there is a newer sign which is far more obvious. It became apparentto me when I saw the traffic officer that whilst I was not speeding I was not complying with the speedlimit either according to the sign. My concern is it represents a hazard to the students because ifpeople are being distracted they have one chance to see the sign and because the sign is very highlypositioned there is a good possibility of missing it. I would like to ask Bruce Rendall, DirectorEngineering Services for his department to check whether or not the single sign satisfies the requiredstandards for signs and whether a second sign is needed to provide adequate warning to peopleapproaching the school.

ResponseBruce Rendall, Director Engineering Services

This question was taken on notice.

CommentCr Peter Brown

I went for a long walk along the Cafardi Boulevard -Westbrook Drive area in Keysborough South. Inoticed and would like other Councillors to know that the quality of landscape management in thearea is very impressive.

QuestionCr Peter Brown

I attended the Noble Park RSL march along with Cr Tak and whilst waiting for the ceremony tocommence I noticed the pine tree on the corner of Mons Parade and Heatherton Road. I suggestedto the chairman of the RSL that in my view it might be a good idea if the Council in conjunction withthe Noble Park RSL to harvest the pine cones (which are now being formed) for the 100th

commemoration of ANZAC next year. The tree on the corner of Mons Parade and Heatherton Roadcomes from the seeds of the Lone Pines of Gallipoli. I am happy to support the Noble Park RSL toprovide funding either for our parks and gardens to harvest and cultivate the seeds or for it to beoutsourced and I would encourage other Councillors to speak to Bruce Rendall, Director EngineeringServices about this idea. I think it is important that the pine cones be harvested immediately otherwisewe will lose them for a season. For the purpose of next year’s ANZAC anniversary celebrations theCity of Greater Dandenong and the Noble Park RSL will actually be able to provide specimens orcultivated pine trees from the original Lone Pines of Gallipoli.

Page 2370






CommentCr Matthew Kirwan

On Friday 19 April 2013, I attended the Williamson Leadership Program afternoon tea at SpringvaleCommunity Aid and Advisory Bureau (SCAAB) along with Cr O’Reilly.

On Saturday 20 April 2013, I attended the fundraising dinner dance at St Anthony, Noble Park forCyrene Centre.

On Sunday 21 April I 2013, I attended in my role as a Councillor representative a meeting at theDandenong and District Historical Society where I heard an interesting talk on the history of theDandenong Technical school. I can report that the society is not far away from their launch of thenew interactive website and that they are well progressed for their 50th birthday celebration lunchwhich is planned to be a very big event on Saturday, 15 June 2013.

QuestionCr Matthew Kirwan

What discussions have there been with VicRoads regarding re-allowing right-hand turns from FosterStreet into Lonsdale Street during peak times? In my opinion and in the opinion of residents whohave contacted me in the last couple of months and it is a constant thing that people talk to me about,it is an accident waiting to happen. People get into the turning lane then realise they cannot makea right hand turn and either try and get back into the lane going straight up Foster Street or illegallymake a right hand turn anyway.

Page 2371




ResponseJohn Bennie, Chief Executive Officer

Thank you to Cr Kirwan for providing the question on notice prior to tonight’s meeting because it hasenabled us to get an updated response today. I regret though that the answer is whilst there havebeen extensive conversations with VicRoads by officers from right across our organisation over along period of time, VicRoads is reluctant at this point in time to make any further changes. Theirresponse would be that there are right turn bans in many places throughout metropolitan Melbourneand this is just another one of those. So any congestions or difficulties caused by right turners beingmistaken in terms of their movements there is something that VicRoads simply acknowledges. I thinkthe opportunity for Council lies in the not too distant future to see the upgrade of Princes Highwayfrom Foster Street through to Webster Street. The view of officers is once the work is done which isscheduled to commence in mid May and to be completed within 12-16 weeks from that date, thatthere will be significant opportunities for further improvement. It is the view of officers that Council’scase would be much stronger once that work is completed and once some greater efficiencies arerealised. It is further the view of officers that there are other turn movements at the activity centre butby the time all those works are completed that is Princes Highway, Foster Street and Webster Streetthat we could be pointing to arguments that would support the sorts of maneuvers that this Councilhas been seeing for some period of time so while there has been no favourable response yet, weare optimistic that something may arrive in the future.


Just a follow up on that then, did VicRoads acknowledge whether it is unsafe or not?

ResponseJohn Bennie, Chief Executive Officer

I am sure they did but I have not incurred that advice. I will take the entire question on notice and askKevin Van Boxtel, Manager Revitalising Central Dandenong to provide a response to all Councillors.


On the topic of right hand turns, I was talking with traders in Noble Park on Saturday and they askedwhy the kerb at the south-east corner of the Douglas Street and Buckley Street intersection couldnot be brought in so that the traffic island be moved closer to that corner so that it would be easierto make a right hand turn from Buckley Street into Douglas Street.


The traffic engineer was out inspecting that today. It is certainly possible Cr Kirwan. It would be helpfulto understand more the reasons why the traders think that is needed to get an understanding of whatthe problem is. I will arrange for the traffic engineer to contact Cr Kirwan to find out the name of thetraders and speak to them directly.

Page 2372





One of the reasons given to me was the fact that because it is difficult to make a right hand turn it isactually causing more congestion at that intersection. The traders think it is actually necessary giventhe volume of traffic.


When I was at the Cyrene Centre fundraiser on Saturday, I learnt that the Centre had initially beenset up with significant Council involvement and funding but at some stage in the mid 2000s Councilhad decided to discontinue this funding. What were the reasons for that?


The Cyrene Centre along with the many community groups in the City of Greater Dandenong hasreceived community grants over the years since Council has been operating that program. The CyreneCentre was a recipient of particular grants for a number of years and for various reasons of which Iwill have to take on notice. Those applications either have not continued or have not been approved.In saying that there is nothing unusual in that the Community Grant Program is intended to supporta variety of community groups and agencies. Many have received funding over the years and do notreceive simply because they do not seek it or they are not deemed as worthy as others in the processof assessment and approval. There may very well be nothing more in it other than the fact that thisparticular group has received funding for a particular purpose for a period of time and that the relevanceof that has changed. A point of clarification, the Cyrene Centre itself was not funded. It was theparticular project through the community grants program and so my understanding is that the CyreneCentre received its funding from various sources and it was not necessarily established by Councilbut has been recipient of community grants. I will take the rest of the question on notice and adviseCouncillors.


I was under the impression which I may have inaccurately understood that for a short period of timethere was a funding agreement rather than a series of community grants but I will wait to hear MarkDoubleday, Director Community Services’ answer to that.


For the benefit of the public, could Jody Bosman, Director City Planning, Design and Amenity pleasegive an update on the development of the Green Wedge Management Plan, in particular on whathas been completed so far, what work is currently underway and what is planned from now until theend of July?

Page 2373




ResponseJody Bosman, Director City Planning Design and Amenity

Council Officers have been busy reviewing and finalising the Preliminary Scoping Paper for the GreenWedge Management Plan which is presenting the background and initial thinking on issues andopportunities for the Green Wedge Management Plan. Concurrently, Officers are finalising the sevenexpert technical briefs covering the six topics of the Scoping Paper and also the Consultation Strategy.All nine of these documents are being forwarded to the appointed consultants, this week and shouldbe finalised shortly. Thus, the project is currently entering Stage 2 – Technical Analysis and thenecessary consultants will thereafter be appointed to commence this work. This Technical Analysis(Stage 2) and Analysis of Data (Stage 3) will take the project up until June 2013. Stage 4 of the project‘Consultation’ is due to commence in July 2013.

QuestionCr Jim Memeti

Could we please have an update on the kindergarten at Dandenong South Primary School? Whereare we at with that?


I will have to take that question on notice. I do not have the particular number of enrolments in frontof me.


The Tender is in fact being evaluated. We are very close to making a recommendation through toCouncil. I suspect that it will be at the next Council Meeting that the Councillors will receive the tenderreport to make a decision on.


And once that happens do we know how long it will take to build?

Page 2374







I have had some residents call me regarding the Dandenong Bypass. They tell me that between11pm and 1-2am there is drag racing along the Dandenong Bypass. Can Council please speak toVictoria Police and VicRoads to see what can be done about it because the residents are saying itis getting worse. I am sure Victoria Police are aware of it but can we just let them know because wehave residents calling us now.


I will certainly raise that with Victoria Police tomorrow. I would encourage residents if they are awareof the situation to call the police themselves. They are more likely in a position to respond. If it ishappening at a particular time, maybe that is something the media present this evening might be ableto publicise.


Businesses in the Dandenong Central Business District are asking me if there is going to be anymore planned works in Lonsdale Street. I know in the last couple of months there was work fixing thedefects which have occurred. Has Places Victoria handed things over to Council yet and are thereany more planned works?


These works should be the final ones Places Victoria is responsible for however if there are still itemswe do not believe are up to standard and we will require Places Victoria to fix them before Counciltakes over. At this point Council has not taken over that responsibility yet and anything that was notcompleted to our standards otherwise, apart from works associated with our own municipal buildingwhich we will contact the effective traders directly about and we will try and minimise any impact ofthat.

CommentCr Jim Memeti

Thank you. It would be extremely important that if there are any defects before Places Victoria handsover it would be good that they attend to so it will not cost the ratepayers any money.

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I know that Bruce Rendall, Director Engineering Services had a meeting with Vic Roads last weekregarding Princes Highway, Clow Street to Jones Road. Are there any updates on that meeting?


I can advise that at the meeting the VicRoads representatives agreed to review their decision or theirinitial view of not changing the speed limit outside the high school. We are waiting for a responseback from them. Hopefully they will look at that and consider shifting it particularly during school timesand dropping the speed limit to 60km in that area.

CommentCr Jim Memeti

A few more people have come up to me and tell me that the service lane is 40km. Coming intoDandenong is 60km. Going out of Dandenong is 80km. Once you get into central Dandenong thespeed limit is 40km. It is very confusing as it is and they tell me it must be looked at so I will wait tillthe result of that decision. Thank you.

QuestionCr John Kelly

While we are looking at the main street in Dandenong, I wonder if we can look at the light systemthere too. In the last week I have seen the lights on at 4.30-5pm, not just the main coloured lights butthe side lights as well. Can that be looked at please?



QuestionCr John Kelly

Cr Kirwan mentioned the intersection of Foster Street and the Princes Highway. I have mentioned toKevin Van Boxtel, Manager Revitalising Central Dandenong numerous times that those who traverseeast across Foster Street and the number of people doing u-turns outside the court is quite incredible.There was a large accident at the intersection probably a month ago so I think VicRoads certainlyneed to have a serious look. Obviously residents are concerned.



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CommentCr John Kelly

I would like to thank Mark Doubleday, Director Community Services and his staff for organising theConcert in the Park a couple of weeks ago on Saturday night. What a fantastic job they did and theRotary did a magnificent job as well. We expected about 200 people but I think there was close to500 people there on the night and lots of families which is really important.

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5 QUESTION TIME - PUBLIC

No questions were received from members of the public.

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6 URGENT BUSINESS

No urgent business was considered.

The meeting closed at 8:21 PM.

Confirmed: / /

_______________________

CHAIRPERSON

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