ORDINARY COUNCIL MEETING - City of Karratha · 2014. 12. 11. · RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on 16 April 2012 and the Special Meeting of

ORDINARY COUNCIL MEETING

AGENDA

NOTICE IS HEREBY GIVEN that an

Ordinary Meeting of Council will be held at the Peninsula Palms, Dampier,

on 21 May 2012 at 6.30pm

________________________

ACTING CHIEF EXECUTIVE OFFICER

No responsibility whatsoever is implied or accepted by the Shire of Roebourne for any act, omission or statement or intimation occurring during Council or Committee Meetings. The Shire of Roebourne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity’s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the Shire of Roebourne during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Roebourne. The Shire of Roebourne warns that anyone who has any application lodged with the Shire of Roebourne must obtain and should only rely on

WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Roebourne in respect of the application.

Signed: _________________________ Mr Simon Kot – Acting Chief Executive Officer

DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000) A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest: (a) In a written notice given to the Chief Executive Officer before the Meeting or; (b) At the Meeting, immediately before the matter is discussed. A member, who makes a disclosure in respect to an interest, must not: (c) Preside at the part of the Meeting, relating to the matter or; (d) Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995. NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE) The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.

1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money terms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the situation is very clear.

2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting, social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association.

3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose that interest does not arise. Each case needs to be considered.

4. If in doubt declare.

5. As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is discussed.

6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are:

6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or

6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or without conditions.

INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.

A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting, which will be attended by the member, must disclose the nature of the interest; (a) in a written notice given to the Chief Executive Officer before the Meeting; or (b) at the Meeting, immediately before the matter is discussed.

IMPACT OF AN IMPARTIALITY CLOSURE There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financial interest. With the declaration of a financial interest, an elected member leaves the room and does not vote. With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, following disclosure of an interest affecting impartiality, the member’s involvement in the Meeting continues as if no interest existed.

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OFFICIAL OPENING ................................................................................................ 5

2 PUBLIC QUESTION TIME ........................................................................................ 5

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE .................. 5

4 DECLARATIONS OF INTEREST ............................................................................. 6

5 PETITIONS/DEPUTATIONS/PRESENTATIONS ...................................................... 6

6 CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS ............................................................................................ 6

7 ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 6

8 COUNCILLOR’S REPORTS ..................................................................................... 7

8.1 APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER ................................... 7

9 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES .................................... 14

9.1 2013 IGA PERTH ROYAL SHOW .......................................................................... 14

9.2 CLASSIFICATION OF SENIOR EMPLOYEES ....................................................... 19

9.3 AUDIT & ORGANISATIONAL RISK COMMITTEE ................................................. 25

9.4 FUNDING OF VISITOR CENTRES ......................................................................... 29

9.5 KARRATHA RESIDENTIAL INFILL PROGRAM .................................................... 37

10 FINANCIAL SERVICES .......................................................................................... 52

10.1 LIST OF ACCOUNTS MARCH & APRIL 2012 ....................................................... 52

10.2 FINANCIAL STATEMENT FOR PERIOD ENDING 31 MARCH 2012 ..................... 69

10.3 DRAFT DIFFERENTIAL RATES – 2012/13 FINANCIAL YEAR ............................. 90

10.4 LONG TERM FINANCIAL PLAN ............................................................................ 96

10.5 WRITE-OFF ROEBOURNE RECREATION COUNCIL ......................................... 100

11 COMMUNITY AND CORPORATE SERVICES ..................................................... 103

11.1 ANNUAL COMMUNITY ASSOCIATION GRANT SCHEMES ............................... 103

11.2 KARRATHA APEX BUS SHELTER PROJECT.................................................... 110

11.3 KARRATHA LEISURE COMPLEX MANAGEMENT PLAN .................................. 118

11.4 YABURARA HERITAGE TRAIL STEERING COMMITTEE MINUTES APRIL 2012 ..

............................................................................................................... 124

11.5 ROEBOURNE ADVISORY COMMITTEE MINUTES MAY 2012 ........................... 129

Ordinary Council Meeting – Agenda 21 May 2012

Page 3

12 DEVELOPMENT, REGULATORY & INFRASTRUCTURE SERVICES ................ 135

12.1 REQUEST FOR RESTRICTED ACCESS VEHICLE PERMIT KING BAY ROAD. ......

............................................................................................................... 135

12.2 APPOINTMENT OF SHIRE OF ROEBOURNE BUSH FIRE CONTROL OFFICER ....

............................................................................................................... 141

12.3 INTERNAL TRANSFER OF FUNDS FOR OFF ROAD VEHICLE STRATEGY ..........

............................................................................................................... 144

12.4 BUDGET AMENDMENT – PROVISION OF REFUSE SERVICE TO MIAREE POOL

............................................................................................................... 148

12.5 NAMING OF ESTATE AND ROADS – STAGE 1A, LOT 500 MADIGAN ROAD, BAYNTON ............................................................................................................ 152

12.6 CITY CENTRE PARKING SUPPLY AND MANAGEMENT STRATEGY AND INTERIM PARKING LOCAL PLANNING POLICY ............................................... 160

12.7 JOINT DEVELOPMENT ASSESSMENT PANELS PROCEDURES AND APPLICATIONS PENDING .................................................................................. 168

12.8 PROPOSED ROAD DEDICATION – LOT 589 BALMORAL ROAD INTO EXISTING MILLARS ROAD, ROAD RESERVE .................................................................... 173

12.9 PROPOSED HOARDING SIGN – LOT 517 RANKIN ROAD, NICKOL ................ 178

12.10 PROPOSED TELECOMMUNICATIONS TOWER – LOT 367 CENTRAL AVENUE, DAMPIER ............................................................................................................. 185

12.11 PROPOSED USE NOT LISTED – SUPPLEMENTARY ACCOMMODATION – LOT 760 (NO. 75) BAYNTON DRIVE, BAYNTON ........................................................ 201

12.12 THE RANGES DEVELOPMENT PLAN – KARRATHA ROAD, STOVE HILL – INITIATION FOR THE PURPOSE OF ADVERTISING ......................................... 212

12.13 DEPROCLAMATION OF KARRATHA ROAD AND PART OF DAMPIER ROAD. .....

............................................................................................................... 229

12.14 RETROSPECTIVE APPLICATION FOR PLANNING APPROVAL – TRANSIENT WORKFORCE ACCOMMODATION, PART LOT 551 BALMORAL ROAD AND PART LOT 557 CRANE CIRCUIT, PEGS CREEK, KARRATHA ......................... 234

12.15 STORM SURGE SCHEME RISK AMENDMENT TO CLAUSE 7.5 OF TPS8 AND ASSOCIATED DRAFT STORM SURGE RISK AREA INTERIM POLICY ............ 249

13 STRATEGIC PROJECTS & BUSINESS ............................................................... 259

13.1 KARRATHA AIRPORT HIGH AND LOW VOLTAGE POWER UPGRADE PROJECT - BUDGET AMENDMENT ................................................................... 259

13.2 BUDGET AMENDMENT FOR CAPITAL PLANT ITEM ........................................ 268

14 ITEMS FOR INFORMATION ONLY ...................................................................... 271

14.1 SHIRE PRESIDENT’S MAIL – APRIL 2012 ......................................................... 272

14.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL ................................................................................................... 273

14.3 COUNCILLOR REPRESENTATIVES ON ORGANISATIONS .............................. 274


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14.4 TABLED CORRESPONDENCE ........................................................................... 276

14.5 BUDGET AMENDMENTS FOR THE PERIOD ENDING 31 MARCH, 2012 .......... 278

14.6 NON STATUTORY DONATIONS FOR PERIOD ENDING 31 MARCH, 2012 ....... 280

14.7 MONTHLY BUILDING STATISTICS - APRIL 2012 .............................................. 282

14.8 PLANNING DECISIONS ISSUED 30 MARCH 2012 - 6 MAY 2012 ...................... 285

14.9 JOINT DEVELOPMENT ASSESSMENT PANELS APPLICATIONS DEC 2011 - 6 MAY 2012 ............................................................................................................. 287

14.10 REVIEW OF RESERVE PURPOSES ................................................................... 288

15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .......................... 291

16 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ....... 291

17 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............................................................................................................. 291

18 MATTERS BEHIND CLOSED DOORS ................................................................ 292

18.1 AGREEMENT TO LEASE AND LICENCE A PORTION OF ROEBOURNE AIRSTRIP – WICKHAM SKYDIVERS’ INC ...................................................................... 292

18.2 ANNUAL COMMUNITY SPONSORSHIP (NON-STATUTORY DONATIONS) ..... 293

18.3 TENDER 18-11/12 CONTRACTED SECURITY AND CASH COLLECTION SERVICES AT KARRATHA AIRPORT. ............................................................... 299

18.4 CHANGE BASIS OF RATING - KING BAY INDUSTRIAL ESTATE ..................... 300

18.5 CHANGE BASIS OF RATING - BONNIE ROCK TRANSPORT PTY LTD ........... 305

18.6 REVIEW OF PUBLIC OPEN SPACE IN KARRATHA (SURVEY ANALISYS). ..... 310

18.7 REVOCATION OF MANAGEMENT ORDER AND ASSOCIATED INTERESTS FOR KARRATHA SENIORS VILLAGE - BASSET ROAD, KARRATHA ...................... 311

19 CLOSURE & DATE OF NEXT MEETING ............................................................. 312


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AGENDA

1 OFFICIAL OPENING

Cr White-Hartig acknowledges the traditions of the Ngarluma people, on whose land we are gathered here today.

2 PUBLIC QUESTION TIME

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF

ABSENCE

Councillors: Cr Fiona White-Hartig [President] Cr Peter Long [Deputy President] Cr Garry Bailey Cr Margaret Bertling Cr John Lally Cr Janine Miller Cr Joanne Pritchard Cr Michael Saylor Cr Evette Smeathers Cr Sharon Vertigan Staff: Simon Kot Acting Chief Executive Officer Andrew Ward Director Community and Corporate

Services David Pentz Director Development & Regulatory

Services Ray McDermott Executive Manager Corporate

Services Ron Van Welie Exec. Manager Works Mitchell Cameron Exec Manager Strategic Business Rosemary Cousin Manager Planning Services Tishka Hanlon PA to CEO (Minute Secretary)

Apologies: Cr Nicole Lockwood Craig Watts Exec. Manager Regulatory Services Absent: Leave of Absence: Members of Public: Members of Media:


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4 DECLARATIONS OF INTEREST

5 PETITIONS/DEPUTATIONS/PRESENTATIONS

6 CONFIRMATION OF MINUTES AND BUSINESS

ARISING FROM MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on 16 April 2012 and the Special Meeting of Council held on the 26 April 2012, be confirmed as a true and correct record of proceedings.

7 ANNOUNCEMENTS BY PERSON PRESIDING

WITHOUT DISCUSSION

28/03/2012 - Pilbara Regional Council Meeting – Perth 30/03/2012 - PRC Operational Plan and Risk Management Workshop 03/04/2012 - Meeting with Margaret & Susan from Red Dirt Driving Academy 03/04/2012 - Meeting with Louise Pollard & Ray Garrett from UWA 04/04/2012 - Wickham Key Stakeholders Meeting 05/04/2012 - Meet with NYFL CEO & Community Members 11/04/2012 - Mulataga Planning Design Forum 12/04/2012 - Mulataga Planning Design Forum 13/04/2012 – Meeting with Minister Grylls at Aurora Algae 16/04/2012 - Meeting with McLeods regarding future direction regarding Walkington/Library 16/04/2012 – Meeting with Premier Barnett 19/04/2012 – Meeting with National Lifestyle Villages regarding Cheeditha. 30/04/2012 - Pilbara Regional Road Group meeting - Newman


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8 COUNCILLOR’S REPORTS

8.1 APPOINTMENT OF ACTING CHIEF EXECUTIVE OFFICER

File No: PE.159

Responsible Executive Officer: Shire President

Reporting Author: Shire President

Date of Report: 26 April 2012

Applicant/Proponent: Shire President

Disclosure of Interest: All Directors

Attachment(s) Nil

PURPOSE To consider the extended appointment of an Acting Chief Executive Officer. BACKGROUND At its Special Meeting held on the 26 March 2012, Council resolved by Simple Majority pursuant to Section 5.39 of the Local Government Act 1995 to APPOINT the Director Strategic Projects and Business to the role of Acting Chief Executive Officer for the period 20 March 2012 to 21 May 2012 inclusive. Council is now required to consider a further extension to that appointment, or further options including appointment of an alternative Director or appointment of an external candidate for a specified period of time.

Council is permitted to appoint another officer to an Acting Chief Executive Officer role,

however they will need to be mindful that the person should be suitably qualified and

experienced for the position for the interim period. The person(s) in an acting position

cannot exceed a period of 1 year without a written contract being put in place. Such an

appointment for an Acting Chief Executive Officer does not need to be advertised in the

State’s newspaper and then followed through a recruitment process. This will only be

necessary where the Chief Executive Officer is to be appointed – not the Acting Chief

Executive Officer. LEVEL OF SIGNIFICANCE The matter is determined to be significant considering the importance of the role to ensure business continuity whilst the recruitment process for a permanent Chief Executive Officer progresses. In accordance with the Local Government Act (1995) section 5.41, the CEO’s functions are to —

(a) advise the council in relation to the functions of a local government under

this Act and other written laws;

(b) ensure that advice and information is available to the council so that

informed decisions can be made;

(c) cause council decisions to be implemented;

(d) manage the day to day operations of the local government;


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(e) liaise with the mayor or president on the local government’s affairs and the

performance of the local government’s functions;

(f) speak on behalf of the local government if the mayor or president agrees;

(g) be responsible for the employment, management supervision, direction

and dismissal of other employees (subject to section 5.37(2) in relation to

senior employees);

(h) ensure that records and documents of the local government are properly

kept for the purposes of this Act and any other written law; and

(i) perform any other function specified or delegated by the local government

or imposed under this Act or any other written law as a function to be

performed by the Chief Executive Officer. COUNCILLOR/OFFICER CONSULTATION The Acting Chief Executive Officer, Directors and Shire President have discussed the matter. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Part 5, Division 4 of the Local Government Act 1995 indicates the relevant legislation pertinent to the employment of the CEO and those in an acting CEO role. The relevant parts are section 5.36 (1), (2) and (4); 5.39; 5.40; whilst also be cognisant of section 5.41 being the functions of the CEO (including acting CEO). Regulation 18A-18F of the Local Government (Administration) Regulations 1996 also relate to the above.

5.36. Local government employees

(1) A local government is to employ —

(a) a person to be the CEO of the local government; and

(b) such other persons as the council believes are necessary to enable the

functions of the local government and the functions of the council to be

performed.

(2) A person is not to be employed in the position of CEO unless the council —

(a) believes that the person is suitably qualified for the position; and

(b) is satisfied* with the provisions of the proposed employment contract.

* Absolute majority required.

(3) …[omitted]

(4) Unless subsection (5A) applies, if the position of CEO of a local government

becomes vacant, it is to be advertised by the local government in the manner

prescribed, and the advertisement is to contain such information with respect to

the position as is prescribed.

(5A) Subsection (4) does not require a position to be advertised if it is proposed that

the position be filled by a person in a prescribed class.

(5) For the avoidance of doubt, subsection (4) does not impose a requirement to

advertise a position before the renewal of a contract referred to in section 5.39.


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5.39. Contracts for CEO and senior employees

(1) Subject to subsection (1a), the employment of a person who is a CEO or a

senior employee is to be governed by a written contract in accordance with this

section.

(1a) Despite subsection (1) —

(a) an employee may act in the position of a CEO or a senior employee for a

term not exceeding one year without a written contract for the position in

which he or she is acting; and

(b) a person may be employed by a local government as a senior employee

for a term not exceeding 3 months, during any 2 year period, without a

written contract.

(2) A contract under this section —

(a) in the case of an acting or temporary position, cannot be for a term

exceeding one year;

(b) in every other case, cannot be for a term exceeding 5 years.

(3) A contract under this section is of no effect unless —

(a) the expiry date is specified in the contract;

(b) there are specified in the contract performance criteria for the purpose of

reviewing the person’s performance; and

(c) any other matter that has been prescribed as a matter to be included in

the contract has been included.

(4) … [omitted – not relevant]

(5) … [omitted – not relevant]

(6) Nothing in subsection (2) or (3)(a) prevents a contract for a period that is within

the limits set out in subsection 2(a) or (b) from being terminated within that

period on the happening of an event specified in the contract.

(7) A report made by the Salaries and Allowances Tribunal, under section 7A of

the Salaries and Allowances Act 1975, containing recommendations as to the

remuneration to be paid or provided to a CEO is to be taken into account by the

local government before entering into, or renewing, a contract of employment

with a CEO.

5.40. Principles affecting employment by local governments

The following principles apply to a local government in respect of its employees —

(a) employees are to be selected and promoted in accordance with the principles

of merit and equity;

(b) no power with regard to matters affecting employees is to be exercised on the

basis of nepotism or patronage;

(c) employees are to be treated fairly and consistently;


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(d) there is to be no unlawful discrimination against employees or persons seeking

employment by a local government on a ground referred to in the Equal

Opportunity Act 1984 or on any other ground;

(e) employees are to be provided with safe and healthy working conditions in

accordance with the Occupational Safety and Health Act 1984; and

(f) such other principles, not inconsistent with this Division, as may be prescribed.

5.41. Functions of CEO

The CEO’s functions are to —

(a) advise the council in relation to the functions of a local government under this

Act and other written laws;

(b) ensure that advice and information is available to the council so that informed

decisions can be made;

(c) cause council decisions to be implemented;

(d) manage the day to day operations of the local government;

(e) liaise with the mayor or president on the local government’s affairs and the

performance of the local government’s functions;

(f) speak on behalf of the local government if the mayor or president agrees;

(g) be responsible for the employment, management supervision, direction and

dismissal of other employees (subject to section 5.37(2) in relation to senior

employees);

(h) ensure that records and documents of the local government are properly kept

for the purposes of this Act and any other written law; and

(i) perform any other function specified or delegated by the local government or

imposed under this Act or any other written law as a function to be performed

by the CEO.

The Local Government (Administration) Regulations 1996 further qualify the above by

stating: Part 4 — Local government employees

18A. Vacancy in position of CEO or senior employee to be advertised (Act s. 5.36(4) and 5.37(3))

(1) If a position of CEO, or of a senior employee, of a local government becomes

vacant, the local government is to advertise the position in a newspaper

circulating generally throughout the State unless it is proposed that the position

be filled by —

(a) a person who is, and will continue to be, employed by another

local government and who will fill the position on a contract or

contracts for a total period not exceeding 5 years; or

(b) a person who will be acting in the position for a term not exceeding

one year.

(2) An advertisement referred to in subregulation (1) is to contain —


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(a) the details of the remuneration and benefits offered; and

(b) details of the place where applications for the position are to be

submitted; and

(c) the date and time for the closing of applications for the position;

and

(d) the duration of the proposed contract; and

(e) contact details for a person who can provide further information

about the position; and

(f) any other information that the local government considers is

relevant.

18C. Selection and appointment process for CEOs

The local government is to approve a process to be used for the selection and

appointment of a CEO for the local government before the position of CEO of the

local government is advertised.

18E. False information in application for CEO position, offence

A person must not, in connection with an application for the position of CEO of a

local government —

(a) make a statement, or give any information, as to academic, or other tertiary

level, qualifications held by the applicant that the person knows is false in a

material particular; or

(b) make a statement, or give any information, as to academic, or other tertiary

level, qualifications held by the applicant which is false or misleading in a

material particular, with reckless disregard as to whether or not the statement or

information is false or misleading in a material particular.

Penalty: $5 000.

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The appointment of an Acting Chief Executive Officer will result in the employee being appropriately remunerated for the higher duties. If the appointment is shared, the higher duties allowance would only apply to the officer(s) for the duration in which they were in that acting role. The average cost for the Directors to be in the acting role would equate to an increase of approximately $4,782 per month. If Council decides to appoint an external party to undertake the Acting Chief Executive Officer role, the cost is likely to be $18,437 per month. Additionally there will be other package costs for the interim period, ie vehicle, housing, etc. In the event an acting role is provided to existing Director(s), there will be some need for higher duties for staff covering the director(s) whilst they act in the capacity of Chief Executive Officer. Additionally it may be required that additional support is required on a contract basis to support the Acting Chief Executive Officer in either the Directors substantive role or in support to the Acting Chief Executive Officer.


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STRATEGIC IMPLICATIONS There are no strategic implications. RISK MANAGEMENT CONSIDERATIONS There are risk management considerations applicable to this item. It is unclear at this stage how long the process will take to engage the permanent Chief Executive Officer. This will place additional responsibility on existing staff to manage the Shire. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is an impact on capacity and resourcing to carry out the recommendation. In short any appointment of an existing Director to the role of Acting Chief Executive Officer will provide disruption to the effective management of each Directorate until the position is filled.

RELEVANT PRECEDENTS Council has recently appointed Mr Simon Kot, Director Strategic Projects and Business as Acting Chief Executive Officer. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per the Shire Presidents recommendation. Option 2 That Council by ABSOLUTE Majority pursuant to Section 5.39 of the Local Government Act 1995 RESOLVES to APPOINT an alternative Director to the role of Acting Chief Executive Officer for:

(a) a contract period not exceeding 12 months; or (b) the period to which the permanent Chief Executive Officer is appointed,

whichever is the lesser. Option 3 That Council by SIMPLE Majority pursuant to Section 5.39 of the Local Government Act 1995 RESOLVES to APPOINT an external consultant suitably qualified to undertake the role of Acting Chief Executive Officer for:


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(a) the contract period not exceeding 12 months; or (b) the period to which the permanent Chief Executive Officer is appointed,

whichever is the lesser.

CONCLUSION Based on the need to maintain business continuity it is recommended to appoint one Director to the role for a period up to the appointment of the substantive Chief Executive Officer providing that period does not exceed 1 year. In consultation with the Directors it is recommended that Mr Simon Kot, Director Strategic Projects and Business be appointed to continue as Acting Chief Executive Officer. Further it is noted that support is to be afforded to the Acting Chief Executive Officer to appoint additional assistance in both the Strategic Projects and Business Directorate and to the role of Acting Chief Executive Officer providing costs are within Councils budget allocations.

SHIRE PRESIDENTS RECOMMENDATION

That Council by ABSOLUTE Majority pursuant to Sections 5.36 and 5.39 of the Local Government Act 1995 RESOLVES to APPOINT Mr Simon Kot, Director Strategic Projects and Business to the role of Acting Chief Executive Officer from the 22 May 2012 to:

(a) the commencement of the substantive Chief Executive Officer; or (b) a contract period not to exceed beyond 19 March 2013.


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9 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES

9.1 2013 IGA PERTH ROYAL SHOW

File No: CA.39

Responsible Executive Officer: Chief Executive Officer

Reporting Author: Senior Communications Advisor

Date of Report: 9 May2012

Applicant/Proponent: Senior Communications Advisor

Disclosure of Interest: Nil

Attachment(s) Nil

PURPOSE The objective of this report is to inform Council that the Shire of Roebourne has been named Guest Region at the 2013 IGA Perth Royal Show. This report also seeks financial support from Council for a consultant to commence work on coordinating a high-quality exhibit and for a member of the Public Affairs team to co-host a small-scale exhibit at the 2012 IGA Perth Royal Show. This small-scale exhibit will allow the Public Affairs team to view first-hand the Guest Region exhibit space and gain a better understanding of what is required in 2013. BACKGROUND In 2011, the Shire prepared a submission seeking to be named Guest Town/Region in 2012 but was unsuccessful. However, the Royal Agricultural Society was so impressed with the submission that the Shire was named Guest Region in 2013. The 2013 IGA Perth Royal Show will be held from September 28 to October 5. In 2011, it is estimated up to 440,000 people attended the IGA Perth Royal Show. Given that potentially hundreds of thousands of people will pass through the Guest Town/Region exhibit space, this represents a unique marketing opportunity for the Shire of Roebourne. The exhibit space includes an indoor area of 10m by 13m and an outdoor area of 22m by 7m, which together yield an exhibit space of 284sqm. In 2011, prior to entering its submission, the Shire team wrote to a number of iron ore-mining and petroleum-producing companies to seek both participation and financial support in assembling an exhibit. Dampier Salt indicated it was, in principal, supportive of the idea, and would potentially look to be involved in partnership with Rio Tinto Iron Ore. Citic Pacific Mining also expressed interest. Others did not respond to the request for support. However, this request was made prior to the Shire being named Guest Town/Region in 2013. Public Affairs also contacted the Avon Tourism Inc. to discuss Avon Valley's previous Guest Region Exhibit to gain a deeper understanding of the budgetary and resource requirements necessary to deliver a high-quality exhibit. Documentation provided by the Chair of Avon Tourism Inc., indicated its exhibit cost approximately $130,000. However, Avon Tourism Inc. balanced all expenses with income from a number of sources including $45,000 in Royalties for Regions funding and contributions from the seven local government authorities in Avon Valley, industry partners and other sponsors. It is estimated it would cost approximately $150,000 to assemble the Shire of Roebourne's exhibit, including promotional and entertainment costs (see Financial Implications).


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In April 2012, the Shire again wrote to those mining companies operating in the Shire of Roebourne and the Karratha and Roebourne Visitor Centres seeking their involvement in the exhibit. In recent days, both Karratha and Roebourne Visitor Centres have confirmed they would be involved in the exhibit if it went ahead. Rio Tinto has also given its in-principle support for the exhibit and Woodside would like to discuss the exhibit further. As this new letter was only sent late last month (week commencing April 23), only Woodside, Rio Tinto and the two visitor centres had responded at the time of writing this report. The Shire team expects to hear from the other companies in the next few days and is hopeful others will commit to the project, particularly those who had originally expressed interest in 2011. The Shire has also been in contact with a representative from the North West Shelf Project Karratha Education Initiative (KEI), who has proposed the Shire participate in a small-scale exhibit at the 2012 IGA Perth Royal Show, which could cost the Shire approximately $10,000 (see Financial Implications). The KEI is a community investment program designed to :

Improve ATAR/WACE standards and participation within Karratha.

Enrich the secondary school experience for students and teachers in Karratha.

Deliver educational opportunities and outcomes for students in the Karratha secondary education catchment that are equivalent to those at high-quality schools in Perth.

It is envisaged that the schools involved in the KEI would be keen to participate in an exhibit alongside the Shire of Roebourne. By exhibiting together in 2012, the schools and the Shire of Roebourne could communicate that our Shire is a great place to live and raise a family in the long term where students can remain throughout the duration of their schooling and do not have to relocate to Perth to access a quality education. The Royal Agricultural Society has offered the Shire complimentary passes to the 2012 IGA Perth Royal Show in 2012 to be held from September 29 to October 6. LEVEL OF SIGNIFICANCE The Shire will benefit from the opportunity to market itself as a great place to live, work, raise a family and do business with little, if any, risk to its public image and brand. The level of financial significance is low as the majority of costs will be negated through sponsorship. The level of resourcing significance is also low as a consultant will be employed to coordinate the exhibit. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications.


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FINANCIAL IMPLICATIONS It is estimated that the 2013 exhibit itself would cost approximately $150,000 to assemble, including promotional and entertainment costs. However, the majority of this cost could potentially be negated through sponsorship. To achieve this outcome, a consultant would be needed to actively seek sponsorship and coordinate the exhibit. It is estimated such a consultant would be needed for a minimum of 30 hours per week for five months to deliver a high-quality exhibit. The total cost being approximately $22,500. It is proposed that this consultant would again approach iron ore mining and petroleum producing companies based in the Shire of Roebourne seeking written confirmation of their participation in the exhibit and a commitment to contributing financially. This contribution cannot be determined until the cost of assembling the exhibit is quantified exactly but it is estimated that each of six companies would be offered the opportunity to be Principal Partners in delivering the exhibit. This opportunity would be priced at $20,000. If all six companies commit to being involved at this sponsorship level their combined contributions would total $120,000. Other sponsorship option may include Platinum Sponsorship valued at $15,000, Gold Sponsorship at $10,000, Silver Sponsorship at $5,000, Bronze Sponsorship at $2,500 and In-Kind Sponsorship. These alternative sponsorship opportunities will most likely be offered to Karratha and Roebourne Visitor Centres and a list of other potential participants/sponsors the consultant will contact, which is yet to be finalised, but would likely include the Karratha and Districts Chamber of Commerce and Industry, Small Business Centre West Pilbara, Shire-based community associations and schools. It is intended that when combined, the financial contributions made by participants/sponsors would negate the majority of the total expected cost of assembling and running the exhibit. Any additional sponsorship would be used to further enhance the quality of the exhibit, for example, by securing entertainers to attract crowds to the exhibit. Additional costs may arise if Shire officers are required to attend the exhibit. It is estimated that it would cost approximately $3,000 per employee, who travelled to Perth for one week to assist with manning the exhibit. A maximum of two employees would be required. This $6,000 does not need to be budgeted for until 2013/14. If council agrees to allocate funding to engage a consultancy to coordinate the exhibit, it is recommended that approximately $10,000 is also allocated for that consultant to participate in the small-scale exhibit at the 2012 IGA Perth Royal Show and to view Margaret River's Guest Town exhibit and gain a better understanding of what is required in 2013. This $10,000 would comprise of $3,740 for the exhibit itself, approximately $5,000 for promotional materials and giveaways and the balance for flights and accommodation, assuming the consultant is Pilbara-based. STRATEGIC IMPLICATIONS Key Goal #3: Local Economy 'Managing and maximising the benefits of growth in the region while

diversifying our economic base'. Objectives: Encouraging best practice community consultation for major resource projects.

Growing tourism. Creating opportunities for growth and diversification for local business. Encouraging downstream processing (value adding). Developing a financially sustainable revenue stream.

Initiatives 2009-13: Establish formal relationships with industry partners to maximise community benefit. Enhance our working relationships with Visitor Centres to assist with implementation of their strategic plans to facilitate visitor servicing.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable.


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ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There may potentially be an impact on resourcing if Shire officers are required to attend the exhibit for one week. Up to two officers may be required to attend. See FINANCIAL IMPLICATIONS for associated costs.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1: As per Officer’s recommendation. Option 2: That Council by SIMPLE majority by virtue of section 3.18 of the Local Government Act 1995, RESOLVES to withdraw from participating as the Guest Region for the 2013 IGA Perth Royal Agricultural Show.

CONCLUSION In conclusion, the Shire of Roebourne has been offered the opportunity to be Guest Region at the 2013 IGA Perth Royal Show. This presents a unique marketing opportunity with more than 440,000 people likely to pass through the gates at the event in 2013. However, this opportunity is likely to cost in the order of $150,000 to deliver. By employing a consultant to coordinate the exhibit, including the recruitment of sponsors and co-exhibitors, the Shire can significantly reduce its financial commitment to this project. It is estimated that an effective consultant would cost approximately $22,500 (see FINANCIAL IMPLICATIONS) but may potentially be able to reduce the Shire's contribution to the exhibit to nil through the recruitment of sponsorship. However, the total value of the project will likely exceed $100,000 meaning it would be appropriate to first call for expressions of interest and then undertake a tender process to recruit a consultant.


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OFFICER’S RECOMMENDATION

That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. CONSIDER allocation of $22,500 in the 2012/13 Budget to coordinate the Shire's Guest Region exhibit at the 2013 IGA Perth Royal Show including the recruitment of sponsors and co-exhibitors.

2. CONSIDER an allocation of $10,000 in the 2012/13 Budget to participate in an exhibit along with the Karratha Education Initiative at the 2012 IGA Perth Royal Show and to view the 2012 Guest Town exhibit (Margaret River).

3. NOTES Pending the outcome of expressions of interest that a detailed budget will be presented to Council for consideration.


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9.2 CLASSIFICATION OF SENIOR EMPLOYEES

File No: PE.7


Reporting Author: Manager Corporate Compliance


Applicant/Proponent: Executive Services


Attachment(s) Nil

PURPOSE The purpose is to qualify as to what members of staff are designated senior employees in terms of the Local Government Act 1995. BACKGROUND The Shire of Roebourne has undergone several transformations structurally in recent years and it has become evident that a number of senior positions within the administration are inconsistent within the hierarchy of the Shire’s management. The significance of the designation of senior employee in terms of the Local Government Act 1995 is captured within section 5.37 - 5.39 of the Act in terms of disclosure requirements during the recruitment, appointment and dismissal processes of such class of employees; the responsibility of being the complaints officer for the local government and having the authority to witness the placement of the common seal on official documents. Research provided indicates that the following persons are designated senior employees:

Chief Executive Officer

Mr Simon Kot, Director Strategic Projects and Business

Mr David Pentz, Director Development, Regulatory and Infrastructure Services

Mr Ray McDermott, Executive Manager Corporate Services

A senior employee for the purposes of the Act may remain solely as the Chief Executive Officer. Another common variation is the Chief Executive Officer and senior management, in the Shire's case its directors. The autonomy remains with each local government. The existing arrangements appear to be out dated and in need of review. It is considered that all Directors be included within this designation to ensure similar accountabilities, performance measures and contract terms whilst reducing constraints to operational performance. It is also proposed that the designation be extended to the position of chief financial officer that is currently held by Mr McDermott as the Executive Manager Corporate Services. The grouping ensures strategic persons within the organisation have high levels of accountability, responsibility and stature within the organisation that comes with their roles that they perform. It also provides an opportunity for the Council to assess the Chief Executive Officer's recruitment and judgement in the appointment and dismissal of senior employees as a further performance measure.


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Therefore the proposed designation of senior employee would apply to the following positions due to their seniority in the organisation or responsibility towards discrete executive functions within the administration.




Mr Andrew Ward, Director Community and Corporate Services


LEVEL OF SIGNIFICANCE The Council’s sole administrator is the Chief Executive Officer. The designation of senior employee will always be the Chief Executive Officer so in terms of significance, the Council can choose not to designate any other officers apart from the Chief Executive Officer. However in terms of relief for the Chief Executive Officer or accountabilities between Council and the administration, there is opportunity for Council to have some “voice” in the recruitment and selection of employees that are referenced in this designation. This may be considered significant to Council in terms of human resource processes that apply to this class of employee. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. Discussion has been held with the Manager Human Resources and the Acting Chief Executive Officer in terms of reviewing the existing designation. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Local Government Act 1995 makes several references to senior employees and what the implications are for this designation. Section 5.37 of the Act refers to reporting the employment and dismissal of senior staff to Council:

5.37. Senior employees

(1) A local government may designate employees or persons belonging to a

class of employee to be senior employees.

(2) The CEO is to inform the council of each proposal to employ or dismiss a

senior employee, other than a senior employee referred to in

section 5.39(1a), and the council may accept or reject the CEO’s

recommendation but if the council rejects a recommendation, it is to

inform the CEO of the reasons for its doing so.

(3) Unless subsection (4A) applies, if the position of a senior employee of a

local government becomes vacant, it is to be advertised by the local

government in the manner prescribed, and the advertisement is to

contain such information with respect to the position as is prescribed.

(4A) Subsection (3) does not require a position to be advertised if it is

proposed that the position be filled by a person in a prescribed class.

(4) [omitted as not considered relevant to this agenda report]


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Section 5.38 of the Act requires senior employees to have annual performance reviews.

5.38. Annual review of certain employees’ performances

The performance of each employee who is employed for a term of more than one year,

including the CEO and each senior employee, is to be reviewed at least once in relation

to every year of the employment.

Section 5.39 of the Act requires senior employees to have employment contracts in place for periods between 1-5 years and with performance measures.

5.39. Contracts for CEO and senior employees

(1) Subject to subsection (1a), the employment of a person who is a CEO or a

senior employee is to be governed by a written contract in accordance with this

section.

(1a) Despite subsection (1) —

(a) an employee may act in the position of a CEO or a senior employee for a

term not exceeding one year without a written contract for the position in

which he or she is acting; and

(b) a person may be employed by a local government as a senior employee

for a term not exceeding 3 months, during any 2 year period, without a

written contract.

(2) A contract under this section —

(a) in the case of an acting or temporary position, cannot be for a term

exceeding one year;

(b) in every other case, cannot be for a term exceeding 5 years.

(3) A contract under this section is of no effect unless —

(a) the expiry date is specified in the contract;

(b) there are specified in the contract performance criteria for the purpose of

reviewing the person’s performance; and

(c) any other matter that has been prescribed as a matter to be included in

the contract has been included.

(4) A contract under this section is to be renewable and subject to subsection (5),

may be varied.

(5) A provision in, or condition of, an agreement or arrangement has no effect if it

purports to affect the application of any provision of this section.

(6) Nothing in subsection (2) or (3)(a) prevents a contract for a period that is within

the limits set out in subsection 2(a) or (b) from being terminated within that

period on the happening of an event specified in the contract.

(7) [omitted as not considered relevant to this agenda report]


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Section 5.120 of the Act identifies that only a senior officer shall be the local government’s complaints officer.

5.120. Complaints officer

(1) Each local government is to designate a senior employee, as defined under

section 5.37, to be its complaints officer.

(2) If a local government does not have any other person as its complaints officer,

the person holding office as, or acting as, its CEO is its complaints officer.

Finally, section 9.49A of the Act also provides for the affixing of the common seal of the local government by a senior employee so authorised by the CEO.

9.49A. Execution of documents

(1) …[omitted as not considered relevant to this agenda report]


(3) The common seal of the local government is to be affixed to a document in the

presence of —

(a) the mayor or president; and

(b) the chief executive officer or a senior employee authorised by the chief

executive officer,

each of whom is to sign the document to attest that the common seal was so

affixed.





POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no specific strategic implications applicable to this Council report.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter.


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Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation.

RELEVANT PRECEDENTS The current designated senior employees are:





DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 5.37(1) of the Local Government Act 1995 RESOLVES to DESIGNATE ONLY the Chief Executive Officer classification within the organisation as the sole senior employee for the purposes of the Local Government Act 1995. Option 3 That Council by SIMPLE Majority pursuant to Section 5.37(1) of the Local Government Act 1995 RESOLVES to DESIGNATE ONLY the “Director” classification within the organisation as senior employees for the purposes of the Local Government Act 1995. Option 4 That Council by SIMPLE Majority pursuant to Section 5.37(1) of the Local Government Act 1995 RESOLVES to:

1. DESIGNATE the “Director” classification within the organisation as senior

employees for the purposes of the Local Government Act 1995; and 2. DESIGNATE the “Executive Manager” classification within the organisation

as senior employees for the purposes of the Local Government Act 1995.


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Option 5 That Council by SIMPLE Majority pursuant to Section 5.37(1) of the Local Government Act 1995 RESOLVES to:

1. DESIGNATE the “Director” classification within the organisation as senior employees for the purposes of the Local Government Act 1995; and

2. DESIGNATE the following positions as senior employees for the purposes

of the Local Government Act 1995: (a) _____________________________ (b) _____________________________

Option 6 That Council by SIMPLE Majority pursuant to Section 5.37(1) of the Local Government Act 1995 RESOLVES to NOT ALTER existing designations.

CONCLUSION There are currently anomalies within the existing structure that require addressing to ensure consistency amongst the top tier management of the senior employee designation. This currently does pose some limitations as to approval processes and disclosure requirements. Whilst the Officer’s Recommendation designates all directors, it does also pick up the chief financial officer role through the Executive Manager of Corporate Services. It is considered prudent that this designation remain in place. This recommendation also provides scope for Council to have input into the ratification of the recruited individual. Council can support or reject the appointment by the CEO of the senior employee. Option 2 is still a workable option, however does limit the scope of input Council may have in the selection of senior direct rapports to the CEO. Option 3 is a workable option in that it includes the missing director and excludes the chief financial officer. It is perhaps considered unwise for the Executive Manager Corporate Services be removed from the designation. Option 4 includes all directors and executive managers. It is questionable whether all executive managers require this designation as this will incorporate the positions of: Executive Manager Works, Executive Manager Regulatory Services, Executive Manager Strategic Business as well as the Executive Manager Corporate Services. Option 5 provides alternatives to that proposed previously. Option 6 suggests retaining the status quo however this does not provide consistency in approach to the appointment of directors to the Shire.


That Council by SIMPLE Majority pursuant to Section 5.37(1) of the Local Government Act 1995 RESOLVES to:

1. DESIGNATE the “Chief Executive Officer” and “Director”

classification within the organisation as senior employees for the purposes of the Local Government Act 1995; and

2. DESIGNATE the position of “Executive Manager Corporate Services”

as a senior employee for the purposes of the Local Government Act 1995.


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9.3 AUDIT & ORGANISATIONAL RISK COMMITTEE

File No: FM.1


Reporting Author: Manager Corporate Compliance

Date of Report: 7 May 2012

Applicant/Proponent: Corporate Compliance


Attachment(s) 1. Audit & Organisational Risk Minutes, 3 May 2012 2. Risk Management Report

PURPOSE To receive the minutes of the Audit & Organisational Risk Committee held on 3 May 2012. BACKGROUND The Audit & Organisational Risk Committee meets regularly to discuss matters within their terms of reference. Matters discussed at the meeting of 3 May 2012 included: * Update to 2011 CCC Report

Discussed with officers from the Corruption and Crime Commission the progress towards the development of internal controls to better manage misconduct in the workplace. Significant work has been undertaken towards addressing the recommendations from the 2011 Report. The CEO and the Manager Corporate compliance to prepare a response to forward to the Commissioner for submission to State Parliament.

* Progress update on Asset Management function The asset management coordinator provided a progress report on work undertaken to date with asset hierarchy and operational levels of service for various asset classes with the goal of completing the majority of an asset management plan and strategies by June 2013.

* LGIS's Final Risk Management Report Final report provided by LGIS and is currently being reviewed by staff. The report contains high level risks across the organisation and these have been assessed accordingly using a risk matrix developed by LGIS and using Australian Standards. Further development is required within teams to identifying other forms of risk. LGIS is to make a presentation to Council and staff enabling risk management to become culturally ingrained into our organisation.

*Implementation of Synergysoft Requisitioning System Staff to report back the status with the implementation of a requisition system to ensure integrity in the purchasing of goods and services by appropriately authorised personnel.

* Governance Framework The Committee is to be exploring further opportunities to improve governance structures, documentation and personal development amongst stakeholders across the organisation.


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A number of recommendations were put forward by the Committee towards namely an increase in allocations to members of council to undertake professional development in addition to conferences as a once off cost to increase councillor's understanding and stewardship to their community. It is considered to be a vital requirement for a councillor to be adequately trained to understand their scope and responsibilities as a representative to the community particularly in these times of massive demands for community growth, economic development and financial stresses and a vision to become a City of the north. It was considered that a draft 2012/13 Budget allocation of $8,000 per Council Member to undertake the Company Directors Course through the Australian Institute of Company Directors (AICD) and a 2 day intensive workshop valued at $25,000 be made available. These allocations will offer the Council Members an opportunity to increase their skills and knowledge in performing their civic duties for the district. Where Members have already completed the Company Director's Course, their allocation could be used towards other professional development opportunities relevant to being an elected member. LEVEL OF SIGNIFICANCE Level of significance is high in regards to maintaining integrity of the organisation through the operation of this committee. COUNCILLOR/OFFICER CONSULTATION There has been limited consultation amongst councillors on professional development needs with a general view of agreement. The Committee members and staff have had limited exposure to the risk management framework being developed by LGIS. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications.


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FINANCIAL IMPLICATIONS The Audit Committee have recommended that in addition to the $5,000 that is allocated to each councillor for professional development and conferences, a special one off allocation of $8,000 be provided for each councillor to undertake development through the Australian Institute of Company Directors (AICD) - Company Director's Course. A further $25,000 is also proposed to engage AICD to undertake training in August 2012 for an intensive 2 day workshop focussing specifically on local government governance and stewardship responsibilities. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:

Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Meeting the set service standards.

Building a high performance work culture. Focusing on continuous improvement and best practice.

Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities. Develop work improvement programs, implement and regularly review to meet current and future service standards. Identify key gaps and action areas of improvement resulting from the annual staff and community surveys. Undertake quarterly reviews of the strategic plan implementation and performance delivery. Continually review and streamline key work practices and work processes. Encourage improvement ideas and evaluated for implementation.

Priorities 2011/12: Set service standards and regularly review to ensure they reflect the communities’ priorities. Implement internal business improvement program.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no cultural and heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority for the Officer's Recommendation and Option 3. Absolute Majority for Option 2.


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by ABSOLUTE Majority pursuant to Section 6.8 and 3.18 of the Local Government Act 1995 RESOLVES to:

1. RECEIVE the Minutes of the Audit and Organisational Risk Committee dated

3 May 2012; 2. ENDORSE the CEO to prepare documentation to submit to the Corruption

and Crime Commission's annual report to State Parliament; 3. COMMIT in the draft 2012/13 Budget consideration an allocation of $25,000

towards undertaking professional development with Australian Institute of Company Directors for a 2 day intensive development session in August 2012.

Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to RECEIVE the Minutes of the Audit and Organisational Risk Committee dated 3 May 2012 CONCLUSION The CCC requires a progress report on the Shire's actions towards recommendations put forward. On a whole, progress is well advanced and action is continuing with some matters being an ongoing annual review. A report is to be forwarded to the CCC this month. It was also considered that professional development is required amongst council members and extended even to executive members of staff to ensure a comprehensive understanding of their role and responsibilities and stewardship requirements in leadership, governance, risk management and financial management.



1. RECEIVE the Minutes of the Audit and Organisational Risk Committee

dated 3 May 2012; 2. ENDORSE the Chief Executive Officer to prepare documentation to

submit to the Corruption and Crime Commission's annual report to State Parliament;

3. CONSIDER for the 2012/13 Draft Budget an allocation of $8,000/member towards undertaking professional development in addition to the ordinary conference allocations; and 4. CONSIDER for the 2012/13 Draft Budget an allocation of $25,000 towards an intensive AICD workshop for councillors and executive focussing on governance and stewardship responsibilities.


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9.4 FUNDING OF VISITOR CENTRES

File No: ED3 AND ED4

Responsible Executive Officer: Acting Chief Executive Officer

Reporting Author: Principal Economic And Business Improvement Advisor


Applicant/Proponent: Karratha and Roebourne Visitor Centres


Attachment(s) Funding request letters from both Karratha and Roebourne Visitor Centres

PURPOSE For Council to decide on ongoing funding for the Karratha and Roebourne Visitor Centres. BACKGROUND The Shire of Roebourne has, for over a decade, been the principal funding partner for the Karratha and Roebourne Visitor Centres via an annual funding contribution as part of its role in meeting the needs and aspirations of the community and supporting community, business and industry in the region. From 2008/09 to 2010/11, this was facilitated via a three year Memorandum of Understanding (MOU) between each Visitor Centre and the Shire. The MOUs contained a series of key deliverables to be provided by each Visitor Centre including the development of a 3-5 yr strategic plan inclusive of strategies aimed at financial self sufficiency. Towards the end of the three year agreement, in mid 2010, the Shire advised the visitor centres of the necessity to make a formal approach in writing requesting continuation of funding. Both Visitor Centres subsequently wrote to the Shire by the due date confirming their respective requests for continuation of funding. Council Officers recommended continuation of funding and following budget deliberations by officers and Council, a decision was made to fund both visitors’ centres for a one year period (2011/12) subject to the development of new 3-5 year strategic plans. The agreed maximum cash amount for Roebourne Visitor Centre (RVC) was $188,266.00 (plus GST) and for the Karratha Visitor Centre (KVC), an amount of $290,873.00 (plus GST). This Funding Agreement was subject to the submission to the Shire of key deliverables as stated below:

a) Develop and submit a Strategic Plan which is inclusive of strategies aimed at moving

towards financial self sufficiency. A timeline of three (3) – five (5) years is recommended.

b) Produce an annual report for the Shire of Roebourne outlining; Number of Members and growth in Membership base.

Number of visitors and growth in visitor numbers.

Income and expenditure against agreed annual budgets with explanation of any variances.


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Review Visitor profile data developed annually by Tourism WA and provide a summary to verify data and key findings / issues.

Progress report towards achievement of the aims and objectives of the Visitor Centre Strategic plan.

c) Demonstrate communication with other Visitor Centres in the Pilbara region, outlining various communications and improvements made to Visitor Centre operations as a consequence of collaboration.

d) Maintain accreditation through the Australian Tourism Accreditation Standard developed by the Australian Tourism Accreditation Authority.

e) Attend quarterly meetings with the designated Shire officer to provide and report on the abovementioned information.

The funding agreements were signed off by all parties on 31 July 2011 with a due date of 31 January, 2012 for submission of the strategic plans. This effectively gave the visitor centres six months to deliver their strategic plans. As an additional incentive/support, the Shire made a commitment to provide a further $3,500 to each visitor centre to go towards any costs associated with development of the strategic plans such as the engagement of a consultant. KARRATHA VISITOR CENTRE A number of communications and meetings between Shire officers and KVC staff have occurred this year in relation to the funding agreement between both parties:

1 February 2012 - the Shire received a letter from the KVC President advising that the KVC Board, at its’ 18 January meeting, had received a quotation from a consultant to undertake the development of their long term strategic plan. Further the KVC requested an additional sum of $4,000 on top of the $3,500 offered by the Shire to meet the costs of the consultant. Additionally the KVC President advised that the KVC Board would be working internally on an interim plan which was hoped to be endorsed by the next scheduled board meeting on 15 February 2012.

1 February 2012 - the Shire received an email from the KVC President in which he advised that the KVC had developed a one year strategic plan which he wanted to present to the Shire personally. After discussions with the SoR CEO, a decision was made that the SoR CEO and KVC President would meet to discuss. Following that meeting, the responsible officer was directed by the CEO to write to the KVC advising that the Shire would not accept the one year strategic plan as it was not compliant with the agreed deliverables and did not include any strategies around how the KVC aimed to move towards financial self-sufficiency. Further that the request for additional funding to subsidise consultant’s fees was declined with the original offer of $3,500 to stand however would be predicated by a revised due date of the strategic plan of 15 April 2012.

On 14 March 2012, the Shire received a letter from the Manager of the Karratha Visitor Centre advising that the KVC had appointed a consultant to undertake their Strategic Plan who would commence on 28 March 2012 with an anticipated delivery in the third week of May.

On 30 April 2012, the responsible officer met with the KVC Manager and their Consultant to give direction on the Shire’s requirements for the strategic planning process. The KVC Manager gave a commitment to having the plan developed as soon as practicable before the end of May.


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ROEBOURNE VISITOR CENTRE The Roebourne Visitor Centre submitted its strategic plan on Friday 16 March. The plan contains several strategies which are targeted to generate additional income such as product development, development of strategic partnerships with other funding bodies, improving marketing strategies and developing an online booking system. As there are no costings as to the investment required to implement these solutions nor an indication of the revenue they might generate it is difficult to ascertain if they will lead to increased financial self-sufficiency, however the intent is there and it has addressed the key deliverable to an extent. LEVEL OF SIGNIFICANCE In the context of Council Policy CE8 Significant Decision Making Policy, the Shire/Visitor Centres Funding Agreement is significant due to an anticipated expenditure of approximately $455,000 per annum for the period of the agreements. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Implications for expenditure of approximately $455,000 per annum subject to Council’s decision. The officer’s recommendation is to provide funding at a 5% reduction to the 2011/12 funding agreement for the reasons outlined in this report. The net result is outlined in the table below.

2011/2012 Funding Level 2012/13 Proposal

Karratha Visitor Centre $290,873 $276,329

Roebourne Visitor Centre $188,266 $178,853

STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:

Key Goal #3: Local Economy “Managing and maximising the benefits of growth in the region while

diversifying our economic base.” Objectives: Growing tourism. Initiatives 2009-13:

Enhance our working relationships with Visitor Centres to assist with implementation of their strategic plans to facilitate visitor servicing.

Priorities 2011/12: In partnership, develop strategic/business plans with the Visitors’ Centres and Country Club to assist with implementation of their strategic plans.


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RISK MANAGEMENT CONSIDERATIONS The purpose of the visitor centre funding agreements is to maximise tourism potential in the Shire by:

Maximising Council’s visitor servicing investment.

Encouraging the development of tourism infrastructure

Maximising opportunity for Tourism Product Development and sustainability If Council were to significantly reduce the level of funding to the visitor centres, this would severely impact the on-going viability of the centres. If Council were to cease funding altogether, essentially the visitor centres would have to cease operations, with resultant job losses depriving the community of an important visitor servicing and information provision role. ISSUES Economic Issues Tourism is an important element because it enhances quality of life for residents and creates a more diverse employment base. There are more than 112,000 visitors to the Shire per annum, totalling over one million visitor nights. Accommodation occupancy runs above 80%. Whilst most people state ‘business’ as the main purpose of their trip, the remaining visitors come for the region’s attractions or to visit family and friends. Total spend is estimated at $110 million per annum. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS The Shire of Roebourne has been the principal funding partner of the visitor centres for over a decade. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by ABSOLUTE Majority pursuant to Section 5.42 and 6.8 of the Local Government Act 1995, RESOLVES to:

1. DIRECT the Chief Executive Officer to enter into funding agreements with the visitor centres for the financial year 2012/13 with an annual funding allocation of: a) $290,873 (ex GST) for Karratha Visitor Centre; and b) $188,266 (ex GST) for Roebourne Visitor Centre

Option 3 That Council by SIMPLE Majority pursuant to Section 5.42 and 6.8 of the Local Government Act 1995, RESOLVES to:

1. DIRECT the CEO to enter into funding agreements with the visitor centres for the financial year 2012/13, 2013/14 and 2014/15 with an annual funding allocation of: a) $290,873 (ex GST) for Karratha Visitor Centre; and b) $188,266 (ex GST) for Roebourne Visitor Centre

Option 4 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES NOT to provide any further funding to either the Karratha Visitor Centre or Roebourne Visitor Centre on the basis that : a)_____________________________ b)_____________________________

Option 5

That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to SEEK further information from the visitor centres as to their funding needs and a deputation be made to Council to explain their ongoing requirements.

CONCLUSION The Shire of Roebourne has, for over a decade, been the principal funding partner for the Karratha and Roebourne Visitor Centres via an annual funding contribution as part of its role in meeting the needs and aspirations of the community and supporting community, business and industry in the region. Tourism is a Key Goal of the Shire’s Strategic Plan - Managing and maximising the benefits of growth in the region while diversifying our economic base. It is an important element because it enhances quality of life for residents and creates a more diverse employment base. Strong financial support of the visitor centres is essential to ensure their on-going viability. If Council were to significantly decrease or cease funding altogether, essentially the visitor


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centres would have to cease operations, with resultant job losses depriving the community of an important visitor servicing role. The Shire has articulated to the Visitor Centres for many years the need to develop 3-5 year strategic plans inclusive of strategies aiming towards increasing financial self sufficiency to ensure their long term sustainability. Ample time and additional funding had been allocated to assist the visitor centres in developing these plans. Both visitor centres have failed to meet the agreed timelines for delivery of their most critical key performance indicator, their strategic plans.



1 CONSIDER during the 2012/13 budget process an allocation of

$276,329.00 (ex GST) for the Karratha Visitor Centre for the period 2012/13; and

2 CONSIDER during the 2012/13 budget process an allocation of

$178,853.00 (ex GST) for the Roebourne Visitor Centre for the period 2012/13.


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9.5 KARRATHA RESIDENTIAL INFILL PROGRAM

File No: LP.75


Reporting Author: Advisor to the Chief Executive Officer


Applicant/Proponent: Nil


Attachment(s) 1. Lazy Lands Allocations February 2012

2. APP Corporation Scope of Works and Deliverables

3. Preliminary Project Review, APP Corporation, April 2012

PURPOSE For Council to:

Consider the findings of the Preliminary Project Review as part of a pre-feasibility

assessment of the six land site allocations to the Shire under Stage One, and Lot

570 on Reserve 32320 (KEC) under Stage Two, of the Karratha Residential Infill

Project;

Determine whether to progress to a full Business Case in the form recommended

by APP Corporation for Stage One allocations;

Determine whether to conduct a pre-feasibility assessment on site 6 (KEC) under

Stage Two as a caravan park/short stay accommodation development; and

Amend the Budget accordingly to meet the costs of progression to the Business

Case phase of Stage One allocations.

BACKGROUND The premise of the Karratha Residential Infill program, (informally known as 'Lazy Lands') initiated by the Department of Regional Development and Lands (through its Pilbara Cities Office) is the identification and allocation of vacant crown land for residential land supply to meet Karratha's short term (to 2015) demand for dwellings identified in the Pilbara Planning and Infrastructure Framework. For the purposes of this report Pilbara Cities Office and the Department of Regional Development (RDL) and Lands are captured as RDL. On 2 June 2011 RDL wrote to the Shire of Roebourne (the Shire) advising of a proposed schedule of land allocations to the Shire, Department of Housing, Landcorp and Regional Development and Lands (including land purpose), for Stages One to Three of the 'Lazy Lands' project subject to Council's in-principle agreement to excise identified land from reserves for the stated purpose. Council was also asked to indicate an intention to pursue acquisition of ownership of land allocation and confirm its capacity to develop the lots in a timely manner.


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At that time, RDL noted that a number of land disposal methods for those parcels of land were available under the Land Administration Act 1997 including development leases (s.85) and conditional purchase leases (s.80) and that prices were based on Market Value. The lot allocation to the Shire was indicatively notified as 147 or 16 percent of overall land allocation. On 8 July 2011 the Chief Executive Officer, Shire, wrote to RDL informing that Council accepted the allocations of land, dependent on the cost of the land being within the Shire's capacity to purchase. Further, that the timeframe for development would be a matter for Council's direction but that officers would work within a timeframe of 12 months. On 16 August 2011 the Shire wrote to RDL advising that in order to progress the 'Lazy Lands' project a formal request for Council to amend the Shire of Roebourne Town Planning Scheme No. 8 was required to include a Scheme Amendment initiation report containing sufficient detail for the Council to make an informed decision. Documents required to support the Scheme Amendment include a Hydrological Report, Geotechnical Report (including fill plan), Infrastructure Plan (including location of existing services), Traffic Impact Assessment, Community Facilities Impact Statement, Land Use Integration Plan, Land Contamination Report, and Evidence of Heritage Clearance. On 24 August 2011 the Department of Regional Development and Lands, wrote to the Shire advising that all potential lots in Stage One required excision from reserves or for the whole of reserves to be cancelled. On 19 September 2011 Council resolved (Council Resolution 151782) to request that RDL remove site P16 abutting Kevin Richards Memorial Park and forming a portion of Reserve 40041 (managed by the Shire for the purposes of Parklands, Drainage and Infrastructure) from the Residential Infill Program. Further, Council requested that RDL support portion of drainage reserve 40041 being amalgamated with Millars Well Oval (Reserve 38920) to enable future development of the recreational reserve on the basis of town growth plans. On that same date RDL wrote to Council detailing that Stage One land release was categorised on the basis of easily developable lots with Stage Two and Three requiring additional work in respect to easements. It was also noted that subject to Council approval for excision, RDL would release an Expression of Interest in relation to RDL land allocations contingent on a conditional offer for purchase with conditions that the option could not be exercised unless and until the required Scheme Amendment was in place. RDL also noted that a consultant had been appointed to prepare a Scheme Amendment inclusive of a requirement for a District Water Management Strategy. RDL reiterated the requirement for Council to give due consideration to excising Stage One parcels of land from Shire control for return to State for development subject to the required Scheme Amendment and provided a map for that purpose. On 3 October 2011 Council considered land excision under Stage One subject to amendment to Town Planning Scheme No. 8 and additional land allocations. Council's considerations were based on a report prepared by RDL entitled Karratha Proposed Residential Infill, tabled with Council. The document identified 61 potential land holdings and contained maps and relative levels for each of those land portions. The Shire as part of Council's deliberations requested consideration be given to recommending to the State that additional portions of reserve be allocated to the Shire as part of the Stage One process inclusive of p14-16, p36 and P61 (allocated to Landcorp), P4 (allocated to the Department of Housing), and the KEC (not identified as part of the Residential Infill Program) to rationalise boundaries within the Bulgarra Sporting Precinct.


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Council resolved (Resolution Number 151825) as follows: That Council by SIMPLE Majority RESOLVES to:

1. SUPPORT in principle the Department of Regional Development and Lands Karratha Residential Infill Programme;

2. SUPPORT the excision and cancellation of those portions of land identified in the Stage 1 Allocations Maps 1 and 2 included as Attachment 1 of the Pilbara Cities Office letter of 19 September 2011 to be excised from Shire control and returned to the State for residential development.

3. REQUESTS a) That RDL through the Pilbara Cities Office initiate an amendment to the

Shire of Roebourne Town Planning Scheme No. 8 as a matter of priority; b) That those portions of Reserve shown as P61 on the Karratha Lazy Lands

Stage 1 Allocations Map 2 be allocated to the Shire of Roebourne Council; c) That those portions of Reserve shown as P14 - P16 on the Karratha Lazy

Lands Stage 1 Allocations Map 1 be allocated to LandCorp with the provision that LandCorp work with the Shire of Roebourne in a joint development which includes P19; and

d) That the portion of Reserve 32320 shown as Lot 570 on Attachment 2 [KEC] to this report be identified in Stage 1 of the Karratha Residential Infill Programme and allocated to the Shire of Roebourne Council.

4. SUPPORT the inclusion of the Community Garden, Men’s Shed and Arts and learning Centre in the Master Plan for Richardson Way or an alternate site.

NOTE: possible future excisions as set out in the tabled document 'Karratha Proposed Residential Infill' prepared by Pilbara Cities Office.

Notably option 3 (c) provided an alternative to resolution number 151782 above wherein Council resolved for Landcorp to essentially undertake an integrated development plan of the land abutting Millars Well Oval to include residential and recreational use. In this manner Council could ensure the provision of required land for recreational use based on projected growth for the town. P61 was allocated to the Shire and P14 - P16 transferred to Landcorp for a joint development with the Shire. P36 and P4 were not endorsed by RDL for transfer. As detailed below, the KEC will be allocated to the Shire under Stage Two of the 'Lazy Lands' project. On 25 November 2011 and subsequent to RDL consideration of the 3 October 2012 Council resolution RDL advised that it had finalised land allocations and that under Stage One (see Attachment One) the Shire of Roebourne had been allocated six parcels of land totalling 8.7521 hectares yielding an estimated 174 dwellings at R20 (new allocations had taken the lot yield from 147-174 dwellings). RDL further noted that:

the intention is for a development lease to be initially provided to the Shire and that

following completion of conditions set out in the Development Lease (including

purchase price), freehold title will be available to the Shire;

in developing the land RDL would be responsible for all necessary approvals

including zoning, development and building approvals with RDL seeking consultant

assistance to prepare a Local Water Management Strategy;

that the KEC site will be assessed and allocated to the Shire as part of Stage Two

with an agreed development process to be negotiated.

Confirmation of a desire to progress a Development Lease was requested. A Development Lease is a mechanism which would provide certainty of freehold tenure upon certain agreed conditions being completed. The implications of a Development Lease are detailed within Risk Management Considerations below.


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On 19 December 2012 Council resolved to rescind part 3d of resolution number 151825 and adopt a revised reserve rationalisation diagram (to account for the impact of the approved Bulgarra Oval Master Plan) for the KEC to be identified in Stage One of the Karratha Residential Infill Program and to be allocated to the Shire of Roebourne. On 20 February 2012 the Shire sought Council's agreement to proceed with negotiations to obtain land tenure and to secure an appropriate purchase price for the seven parcels of land allocated to the Shire based on RDL estimates of land size, residential density coding and yield. At that time it was acknowledged that there were a number of 'caveats' on land development including subject land holdings being reserved for parks and gardens, the capacity of existing infrastructure to support development, potential land inundation, and land allocation for community usage. Council considered two land tenure options inclusive of a Development Lease and freehold tenure with freehold title the preferred option given the flexibility provided in terms of development of land holdings, financial structure, delivery model and timing for development. Council was also informed that a number of considerations would likely affect negotiations on tenure and sale price including the Valuer General's valuation forming the basis of negotiations on sale price, Ministerial approval being required for the Shire to purchase the land at five percent of value, and Ministerial discretion under the Land Administration Act 1997 to determine the final sale price for Crown Land. Council resolved (Resolution Number 151914) as follows: That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to ENTER into negotiations in good faith with the Department of Regional Development and Lands to obtain tenure over those land parcels allocated to the Shire of Roebourne as part of Stage 1 of the Lazy Lands Project inclusive of the portion of Crown Reserve 32320 [KEC] as per resolution 151931 and as part of those negotiations:

a. REJECT the offer of a development lease and request the land freehold.

b. REQUEST that the Minister for Regional Development and Lands consider varying the unimproved value of the land as determined by the Valuer General having regard to the broader community benefit a reduced sale price would deliver to the Shire of Roebourne community.

Note that there are several unknown considerations which may affect the ability Shire’s ability to undertake development on some or all of the land parcels.

On 12 March 2012 the Chief Executive Officer wrote to RDL advising of Council's decision to pursue freehold tenure for the seven parcels of land and advising that Council would request that the Minister in granting freehold title vary the unimproved value of the land as determined by the Valuer General having regard to the broader benefit a reduced sale price would deliver to the Shire community. The Chief Executive Officer also requested a meeting with RDL to progress freehold title and to explore alternative tenure options to assist the Shire in developing the parcels of land with specific focus on limiting financial stress on the Shire's operational budget, undertaking joint ventures with the private sector, and ensuring the greatest financial gain for the Shire. On 11 May 2012 RDL responded to the matters raised in the Shire's correspondence dated 12 March 2012 notifying that:


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State Lands had advised that freeholding of land is assessed on a case-by-case

basis;

that State Lands needs a more detailed picture of the six sites on which the Shire

seeks freehold including a proposition which sets out the mutual benefits of direct

freeholding of land including tenure arrangements under which it is held; and

the KEC is being investigated as part of Stage Two allocations due to the

complexities associated with the joint Management Order between the Minister for

Education and the Shire.

The Shire is required as a condition of acquiring the seven 'Lazy Lands' sites to prepare and submit a business case for the development of each site. Rather than progress to a full business case (in case progression was not warranted), the Shire engaged APP Corporation Pty Ltd to determine a pre-feasibility assessment of the six 'Lazy Lands' parcels and the KEC (known within the APP documentation as Lot 489 on Reserve 32320). The consultancy scope and deliverables include an Information Review and Due Diligence and Development Feasibility Assessment and associated reports for each site. The sites are identified in Attachment One and the components of the assessment by APP in Attachment Two. An Executive Summary of the Preliminary Project Review prepared by APP Corporation is provided at Attachment Three. The assumptions governing the scope of work include:

'best fit' R30 density used over all parcels of land

fill level of 7.6 AHD

fill sources at commercial rates (63/m3)

sale of land is to be individual lots by private treaty

purchase price for preliminary feasibility is $0.00

site levels based on landgate typographical mapping and Shire spot checks

no external servicing costs with development considered infill with available

servicing and capacity upgrading having occurred prior to development coming on

stream

standard Water Corporation headwork costs applied on per lot basis

no themed estate type landscaping, cost for individual landscaping/fencing

sales, marketing, legal costs set at 4 percent of gross sales

average sale for lots $200,000 - $240,000 based on market evidence

costs and revenues un-escalated in 2012 dollars

contingency costs of 20 percent for engineering construction and 5 percent overall

project contingency

Exclusions include:

Sale of land not considered in context of wholesale or super lot sales

five percent of Unimproved Value (purchase price) has not been assessed

Feasibility and planning concept sensitivity testing for highest and best yield returns

Holding costs and interest costs for debt funding

The recommendations arising from the preliminary due diligence and development feasibility assessment noted on page 2 of Attachment Three in brief recommend a combined business case for sites 1,2, and 3, one for sites 4 and 5, and a further business case for site 7, including the conduct of a sensitivity analysis. Where relevant, combining


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lots is principally based on the concept of reduced mobilisation costs associated with joint development. The KEC (Site 6), a "Reserve under [joint] Management'' for release in Stage Two has been identified as low lying with dwelling yield small relative to high civil works costs with a substantially negative return in the context of a residential housing development. The Shire recommends that a pre-feasibility analysis be conducted on a caravan/chalet development with the co located community hall to be retained. The pre-feasibility analysis could, with Council's endorsement, be incorporated within the Expression of Interest being developed by Planning in relation to the Shire of Roebourne Caravan Park and Short Stay Accommodation Cost Benefit Report and Financial Feasibility Model. The premise of using the site for this purpose is based on the following:

the area could possibly be inundated in a 1:100 year flood event

a residential subdivision requires substantial fill which render development costs too

high

semi-permanent structures are less costly from a financial investment and risk point

of view. Camping and Short Stay accommodation represent real mobility (albeit

limited) in that people and structures can be relocated to higher ground (climate

change scenario with slow rise in flood risk level, not short term storm surge and

flood events) and therefore flood prone land is able to be used for such purposes

The Shire supports Council giving due consideration to progressing APP's recommendations. The Business Case report/process if progressed will include, in brief:

Establishing and documenting strategic justification for project or service delivery need

Reporting on due diligence and technical investigations for land parcels

Identifying ‘long list’ of investment / development options and undertaking qualitative assessment to arrive at short list

A more detailed quantitative assessment (static and feasibility assessment) of shortlisted options to arrive at preferred option

An Implementation Action Plan to progress preferred option including proposed governance / stakeholder considerations

A risk assessment to support the Business Case with mitigation actions to manage identified risks

Conclusion and recommendations In addition to the above, a Business Case is also required for the following:

to satisfy the requirements of Section 3.59 (Commercial enterprises by local

governments) of the Local Government Act 1995 for major land transactions (see

Community Consultation and Statutory Implications below); and

to support the Shire's request for Ministerial approval for purchase of the land at 5

percent unimproved value rate.

LEVEL OF SIGNIFICANCE In the context of Council Policy CE8 - Significant Decision Making Policy, progression to the Business Case phase of the land feasibility assessment for Sites 1, 2, and 3; Sites 4 and 5; and Site 7 is not significant as the development of a business case does not financially commit Council to the project. That said, allocation of 'Lazy Lands' to the Shire is contingent on submission of the latter to RDL.


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COUNCILLOR/OFFICER CONSULTATION As indicated above, several reports have been provided to Council on the Residential Infill Program inclusive of 19 September 2011, 3 October 2011, 19 December 2011 and 20 February 2012. A workshop was also held with Councillors and the Executive Management Team on 4 May 2012 to discuss the findings of the feasibility analysis reports for the seven sites. Officers have regularly consulted RDL since the projects commencement in 2011. COMMUNITY CONSULTATION No community consultation is required at this stage. However, Section 3.59 prescribed below requires:

a local government authority in a district considered to be a major regional centre

where a land transaction is $10 million or 10 percent of the operating expenditure

[$6.5 million] in the previous financial year (whichever is the lesser); or

any other local government authority where the transaction is $2 million or 10

percent of the operating expenditure (whichever is the lesser).

to prepare a business case as a foundation for community consultation. Pursuant to Section 2.4 (6) of the Local Government Act 1995, a major regional centre comprises 20,000 inhabitants (not FIFO), as established by the Government Statistician (Census data). As at March 2011 the Shire's resident population was 19 143 hence it is not currently classified as a Major Regional Centre. Whether this will change with a further release ABS date in 2012 is yet to be determined. In the context of Lazy Lands and the pre-feasibility studies projected returns, 'Lazy Lands' is likely to be considered a major transaction regardless of which category the Shire falls into and therefore subject to the requirements of section 3.59 and the associated regulations. As per Regulation 10 of the Local Government (Functions and General) Regulations 1996, the Business Case may need to be adapted should a joint venture arrangement arise in land development. STATUTORY IMPLICATIONS 3.59. Commercial enterprises by local governments

(1) In this section —

acquire has a meaning that accords with the meaning of dispose;

dispose includes to sell, lease, or otherwise dispose of, whether absolutely or not;

land transaction means an agreement, or several agreements for a common purpose,

under which a local government is to —

(a) acquire or dispose of an interest in land; or

(b) develop land;

major land transaction means a land transaction other than an exempt land transaction

if the total value of —

(a) the consideration under the transaction; and

(b) anything done by the local government for achieving the purpose of the

transaction,

is more, or is worth more, than the amount prescribed for the purposes of this definition;


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major trading undertaking means a trading undertaking that —

(a) in the last completed financial year, involved; or

(b) in the current financial year or the financial year after the current financial year, is

likely to involve,

expenditure by the local government of more than the amount prescribed for the purposes

of this definition, except an exempt trading undertaking;

trading undertaking means an activity carried on by a local government with a view to

producing profit to it, or any other activity carried on by it that is of a kind prescribed for the

purposes of this definition, but does not include anything referred to in paragraph (a) or (b)

of the definition of land transaction.

(2) Before it —

(a) commences a major trading undertaking;

(b) enters into a major land transaction; or

(c) enters into a land transaction that is preparatory to entry into a major land

transaction,

a local government is to prepare a business plan.

(3) The business plan is to include an overall assessment of the major trading undertaking or

major land transaction and is to include details of —

(a) its expected effect on the provision of facilities and services by the local

government;

(b) its expected effect on other persons providing facilities and services in the district;

(c) its expected financial effect on the local government;

(d) its expected effect on matters referred to in the local government’s current plan

prepared under section 5.56;

(e) the ability of the local government to manage the undertaking or the performance

of the transaction; and

(f) any other matter prescribed for the purposes of this subsection.

(4) The local government is to —

(a) give Statewide public notice stating that —

(i) the local government proposes to commence the major trading

undertaking or enter into the major land transaction described in the

notice or into a land transaction that is preparatory to that major land

transaction;

(ii) a copy of the business plan may be inspected or obtained at any place

specified in the notice; and

(iii) submissions about the proposed undertaking or transaction may be made

to the local government before a day to be specified in the notice, being a

day that is not less than 6 weeks after the notice is given;

and

(b) make a copy of the business plan available for public inspection in accordance

with the notice.

(5) After the last day for submissions, the local government is to consider any submissions

made and may decide* to proceed with the undertaking or transaction as proposed or so

that it is not significantly different from what was proposed.


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* Absolute majority required.

(5a) A notice under subsection (4) is also to be published and exhibited as if it were a local

public notice.

(6) If the local government wishes to commence an undertaking or transaction that is

significantly different from what was proposed it can only do so after it has complied with

this section in respect of its new proposal.

(7) The local government can only commence the undertaking or enter into the transaction

with the approval of the Minister if it is of a kind for which the regulations require the

Minister’s approval.

(8) A local government can only continue carrying on a trading undertaking after it has

become a major trading undertaking if it has complied with the requirements of this section

that apply to commencing a major trading undertaking, and for the purpose of applying

this section in that case a reference in it to commencing the undertaking includes a

reference to continuing the undertaking.

(9) A local government can only enter into an agreement, or do anything else, as a result of

which a land transaction would become a major land transaction if it has complied with the

requirements of this section that apply to entering into a major land transaction, and for

the purpose of applying this section in that case a reference in it to entering into the

transaction includes a reference to doing anything that would result in the transaction

becoming a major land transaction.

(10) For the purposes of this section, regulations may —

(a) prescribe any land transaction to be an exempt land transaction;

(b) prescribe any trading undertaking to be an exempt trading undertaking.

[Section 3.59 amended by No. 1 of 1998 s. 12; No. 64 of 1998 s. 18(1) and (2).]

Local Government (Functions and General) Regulations 1996

8A. Amount prescribed for major land transactions; exempt land transactions

prescribed (Act s. 3.59)

(1) The amount prescribed for the purposes of the definition of major land transaction in

section 3.59(1) of the Act is —

(a) if the land transaction is entered into by a local government the district of which is

in the metropolitan area or a major regional centre, the amount that is the lesser

of —

(i) $10 000 000; or

(ii) 10% of the operating expenditure incurred by the local government from

its municipal fund in the last completed financial year;

or

(b) if the land transaction is entered into by any other local government, the amount

that is the lesser of —

(i) $2 000 000; or

(ii) 10% of the operating expenditure incurred by the local government from

its municipal fund in the last completed financial year.

(2) A land transaction is an exempt land transaction for the purposes of section 3.59 of the

Act if —

(a) the total value of —


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(i) the consideration under the transaction; and

(ii) anything done by the local government for achieving the purpose of the

transaction,

is more, or is worth more, than the amount prescribed under subregulation (1);

and

(b) the Minister has, in writing, declared the transaction to be an exempt transaction

because the Minister is satisfied that the amount by which the total value exceeds

the amount prescribed under subregulation (1) is not significant taking into

account —

(i) the total value of the transaction; or

(ii) variations throughout the State in the value of land.

[Regulation 8A inserted in Gazette 27 Sep 2011 p. 3844.]

10. Business plans for major trading undertaking and major land transaction, content

of

(1) If a local government is required to prepare a business plan because of a major trading

undertaking or major land transaction that it is to carry on or enter into jointly with another

person —

(a) the business plan is to include details of the whole undertaking or transaction,

even though the local government is not the only joint venturer; and

(b) the business plan is to include details of —

(i) the identity of each joint venturer other than the local government; and

(ii) the ownership of, and any other interests in, property that is involved in, or

acquired in the course of, the joint venture; and

(iii) any benefit to which a joint venturer other than the local government may

become entitled under or as a result of the joint venture; and

(iv) anything to which the local government may become liable under or as a

result of the joint venture.

(2) In subregulation (1) —

joint venture means the major trading undertaking or major land transaction that is to be

jointly carried on or entered into;

joint venturer means the local government or another person with whom the local

government is to carry on or enter into the joint venture.

POLICY IMPLICATIONS The 'Lazy Lands' project is an initiative to realise the Pilbara Cities Vision and in turn the Karratha City of the North Plan (KCN) in the provision of affordable housing. FINANCIAL IMPLICATIONS The 'Lazy Lands' project is the State Government's solution (in part) to providing the Shire

with a stream of operational funding to support its activities under the KCN.

An estimated budget allocation of $71,000 is required to proceed to the recommended

Business Cases.

Funding sources available to meet the cost include:


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$25,000 in Community Local Government Funding for project planning for

residential housing; and

$46,000 currently allocated to the Development Services Compliance Assessment

Project which could be reassigned through budget amendment.

STRATEGIC IMPLICATIONS The implications of the agenda report in the context of the Shire of Roebourne 2009-2013 Strategic Plan:

Key Goal #3: Local Economy “Managing and maximising the benefits of growth in the region while

diversifying our economic base.” Objectives: Facilitating an increase in affordable housing in the Shire.

Creating opportunities for growth and diversification for local business. Developing a financially sustainable revenue stream.

Initiatives 2009-13: Build effective new working relationships to facilitate an increase in the level of affordable housing. Build effective working relationships with land developers, builders and non government agencies for available land to construct more affordable housing. Facilitate the development of a tourist caravan park in the Shire. Plan and facilitate the development of more affordable accommodation by working with the Federal and State Governments and private enterprise. Plan and facilitate the development of medium and higher density accommodation, including serviced apartments with on-site recreation facilities.

Priorities 2011/12: Identify preferred location for a tourist caravan park in Karratha and prepare business plan. Progress the preparation of a Local Planning Strategy for the Shire.

RISK MANAGEMENT CONSIDERATIONS In September 2009 Council resolved (Resolution No 14806) to investigate the practicalities of rationalising the boundaries of the Bulgarra Sporting Precinct to ensure that improvements relating to Bulgarra Oval were contained within one lot or reserve. On 18 October 2010 Council resolved (Resolution No 151347) to rationalise the Precinct into two reserves with the eastern reserve containing all the improvements to be retained into the future and the western reserve containing improvements to be subject to urbanisation in the proposed City Growth Scheme Amendment 21 and as prescribed within the Bulgarra Oval Masterplan. The Chief Executive Officer was authorised (in part) to:

proceed with an application to RDL to implement the rationalisation proposal; and

to seek the endorsement of the Department of Education to the proposed reserve

rationalisation and the Department of Education's proposed future use of the

reserve.

The report notes that the Karratha High School and Bulgarra Primary School to the west of the Precinct use the western end (KEC end) of the precinct as playing fields. However, that the primary school being built on the current site will have its own oval as part of the school and will not require the KEC facilities going forward. That said, the High School requires continued use of the Western end of the KEC until relocation in 2013 and therefore the Department wants the rationalised reserve to remain jointly vested for the time being. The Shire has not received a formal letter of endorsement from the Department of Education and the process in relation to rationalisation of the reserve is ongoing. In essence therefore while there have been discussions on the issue of relinquishment of joint vesting, and Council has requested repeatedly that the KEC be allocated to the Shire, this has not occurred to date. Reserve 32320 in which the KEC forms a portion is jointly vested (1973) in the Shire of Roebourne and Minister for Education as a reserve for 'Recreation and Playing Fields'. This is not a purpose allowable for a caravan park/short stay accommodation and the


Page 48

application for such use would require the registration of a new reserve over that portion for a different purpose or re-zoning of that portion for a more suitable land use. The risks inherent in Site 6 being considered for use as a caravan park/short stay accommodation are therefore the joint vesting; the high school's required use of the facility until relocation; co location with a primary school; the purpose of the reserve not being allowable for a caravan park/short stay accommodation; and the reserve not being allocated to the Shire until Stage Two of the 'Lazy Lands' project. These are issues that would need to be considered in the context of the pre-feasibility assessment of the KEC for the proposed alternate use. RDL has previously indicated a preference for a Development Lease over the six subject land allocations, principally because it provides the State with greater assurance that development of the land will proceed and that it will not be 'banked' or remain undeveloped for an undetermined period of time. The implications of a Development Lease are as follows:

the Shire will only be required to pay rent for tenure of the land whilst conditions are

completed. Payment for land is only made upon those conditions being completed.

This can have the effect of delaying the Shire from incurring upfront land purchase

costs and associated lending costs;

conditions of lease are flexible and subject to agreement of both parties (i.e. as per

RDL letter dated 25 November 2012 that all development approvals be obtained)

and timeframes may be imposed for completion of those conditions; and

the State Government can only enter into a Development Lease on land with a

single agency or entity.

The effect of a lease with a single agency or entity is that if the Shire wanted to undertake development of one or more of the parcels in a joint venture arrangement, the joint venture party would preferably need to be determined prior to entering into a Development Lease. That said, State Development has advised that there may be scope to cancel an existing Development Lease with the Shire and enter into a new Development Lease with a joint venture partner where the original lease has been in place for a short period of time. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The social impact of Site 6 as a Caravan Park or Short Stay accommodation will be considered as part of the proposed EOI. Environmental Issues Environmental due diligence will be considered as a component of the Business Cases progressed by APP Corporation. Cultural and Heritage Issues Cultural and heritage issues will be considered as a component of the Business Cases progressed by APP Corporation.



Page 49

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by ABSOLUTE Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES to:

1. ACCEPT the findings of the Preliminary Project Review dated April

2012 prepared by APP Corporation as part of the pre-feasibility assessment of the six land site allocations to the Shire under Stage One of the Karratha Residential Infill Project and proposed Lot 570 under Reserve 32320 to be allocated under Stage Two of the project;

2. APPROVE APP Corporation to progress a combined Business Case for Sites 1, 2 and 3; sites 4 and 5; and a single business case for site 7;

3. APPROVE extension of the Business Case for sites 1, 2, 3; sites 4 and 5; and site 7 to meet the Business Case requirements of Section 3.59 of the Local Government Act 1995 and the Shire's submission to the Minister for Regional Development and Land to vary the unimproved value of the land as determined by the Valuer General;

4. NOT APPROVE proposed lot 570 on Reserve 32320 being subject to a Due Diligence and Development Feasibility Assessment under the proposed expression of interest Shire of Roebourne Caravan Park and Short Stay Accommodation Cost Benefit Report and Financial Feasibility Model; and

5. APPROVE the budget amendment for reallocation of $46,000 from Development Services Compliance Assessment Project (652014) to Karratha Residential Intensification - Infill (652025) to meet the cost of Business Case development by APP Corporation.

Option 3 That Council by ABSOLUTE Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES NOT to accept the Officer's Recommendation and make the following changes as determined by Council:

a.______________________________ b.______________________________

CONCLUSION The State Government through RDL/Pilbara Cities Office has identified and provisionally allocated Crown land to the Shire, Department of Housing, Landcorp, and RDL for residential land supply to meet the growth outcomes of the Pilbara Cities Vision. The land supply to the Shire is the State Government's mechanism to meet the Shire's ongoing operational funding requirements.


Page 50

Council has excised Stage One land from Reserves to progress allocation and development subject to amendment to Town Planning Scheme No.8. The Shire has accepted land parcels allocated to it contingent on the cost of land being within the Shire's capacity to purchase. The Shire has been allocated a total of 8.7521 hectares and RDL has agreed that the KEC will be assessed and allocated to the Shire under Stage Two of the 'Lazy Lands' allocations. RDL requested Council confirm a Development Lease as the agreed development process for the land. Council has rejected the offer expressing a preference to pursue freehold tenure at five percent unimproved value rate on the six sites plus the KEC. RDL has as a consequence requested that the Shire provide a detailed picture of the six sites and a proposition outlining the mutual benefits of freehold tenure. RDL has reiterated the KEC will not be considered until Stage Two (given complexities associated with a joint Management Order). The Shire is required to prepare a Business Case as a condition of accessing the 'Lazy Lands' allocations. APP Corporation has prepared an initial pre-feasibility study. APP recommends a combined Business Case be prepared sites 1, 2, and 3 and Sites 4 and 5; and a single business case for site 7. The combined Business Cases are based on minimising mobilisation costs. The Shire is also required to prepare a Business Case for public consultation under Section 3.59 of the Local Government Act 1995 and to satisfy the requirements for the Minister's consideration of purchase at five percent of the unimproved value rate. If Council agrees to progress the Business Cases as recommended by APP there may be synergies in terms of the requirements under Section 3.59 and the Ministerial submission for five percent Unimproved Value rate for purchase of the land. There is also opportunity for Site 6 (KEC) to be considered as part of the Shire of Roebourne Caravan Park and Short Stay Accommodation Cost Benefit Report and Financial Feasibility Model given the site's lack of suitability for residential accommodation and the lower risk profile generally associated with this alternate form of development. This must however be considered in the context of Site 6 being an allocation under Stage Two of the project and being subject to a joint Management Order.


Page 51


That Council by ABSOLUTE Majority pursuant to Section 6.8 of the Local Government Act 1995 RESOLVES to:

1. ACCEPT the findings of the Preliminary Project Review dated April

2012 prepared by APP Corporation as part of the pre-feasibility assessment of the six land site allocations to the Shire under Stage One of the Karratha Residential Infill Project and proposed Lot 570 under Reserve 32320 to be allocated under Stage Two of the project;

2. APPROVE APP Corporation to progress a combined Business Case for Sites 1, 2 and 3; sites 4 and 5; and a single business case for site 7;

3. APPROVE extension of the Business Case for sites 1, 2, 3; sites 4 and 5; and site 7 to meet the Business Case requirements of Section 3.59 of the Local Government Act 1995 and the Shire's submission to the Minister for Regional Development and Land to vary the unimproved value of the land as determined by the Valuer General;

4. APPROVE proposed lot 570 on Reserve 32320 being subject to a Due Diligence and Development Feasibility Assessment under the proposed expression of interest Shire of Roebourne Caravan Park and Short Stay Accommodation Cost Benefit Report and Financial Feasibility Model; and

5. APPROVE the budget amendment for reallocation of $46,000 from Development Services Compliance Assessment Project (652014) to Karratha Residential Intensification - Infill (652025) to meet the cost of Business Case development by APP Corporation.


Page 52

10 FINANCIAL SERVICES

10.1 LIST OF ACCOUNTS MARCH & APRIL 2012

File No: FM.19

Responsible Executive Officer: Executive Manager Financial Services

Reporting Author: Creditors Officer


Applicant/Proponent: Not applicable


Attachment(s) Nil

PURPOSE To advise Council of payments made since the previous Ordinary Council Meeting. BACKGROUND Council has given delegated authority that allows the Chief Executive Officer to approve payments from Council’s bank accounts either via cheque or through electronic lodgement. LEVEL OF SIGNIFICANCE The level of significance for this matter is very high in ensuring trade creditors are compensated for services they provide to the Shire. These services enable the Shire to meet the needs and expectations of the community. COUNCILLOR/OFFICER CONSULTATION Officers have been involved in the approvals of any requisitions, purchase orders, invoicing and reconciliation matters. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Payments are to be made in accordance with Part 6, Division 4 of the Local Government Act 1995 and as per the Local Government (Financial Management) Regulations 1996. Payments are to be made through the municipal fund, trust fund or reserve funds. Payments are to be in accordance with approved systems as authorised by the CEO. POLICY IMPLICATIONS Staff are required to ensure that they comply under Council Policy CF6 – Purchasing Policy and CF5 - Regional Price Preference Policy (where applicable) and that budget provision is available for any expenditure commitments. FINANCIAL IMPLICATIONS Payments are made under delegated authority and are within defined and approved budgets. Payment is made within agreed trade terms and in a timely manner.


Page 53

STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Key Goal #2: Delivering Services Objectives: Meeting the set service standards. Focussing on continuous improvement and best practice. Initiatives: Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Priority 2009-13: Establish work improvement groups within each division to review and streamline key processes and

practices.

RISK MANAGEMENT CONSIDERATIONS It is incumbent on the Shire to have good trade practices. As a leader in the community it is important that good governance structures and controls are established. Having poor terms of trade is likely to have increase risk of penalties, loss of quality services and contractors and increase in dissatisfaction amongst the community. The reverse is the case with good terms of trade. ISSUES Economic Issues There are indirect benefits to the community with timely payments to the local economy. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS This is a monthly practice approved through delegation and policy direction. DELEGATED AUTHORITY Payments are made in accordance with agreed delegations provided to the CEO and staff as per Delegation 8 – Payment from the Municipal Find and Trust Fund. VOTING REQUIREMENTS Simple Majority


Page 54

OPTIONS: Option 1 As per Officer's recommendation. Option 2 That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act 1995 RESOLVES to: ACCEPT payments totalling $ 11,574,462.99 submitted and checked with vouchers, being made up of :

a. Trust Vouchers 113 to 114 (Inclusive), b. EFT15123 to EFT15599 (Inclusive), c. Cheque Vouchers 74865 to 74946 (Inclusive) d. Cancelled cheques 112, 74868, 74869, 74895, 74916, EFT15063, EFT15168,

EFT15315 and EFT15227, e. Direct Debits DD15269.1 - DD15425.1 f. Payroll Cheques $1,720,837.92 with the EXCEPTION OF __(as listed)__

CONCLUSION It has been a customary practice that whilst being a leader in the community that we meet our terms of credit as established between suppliers and aspire to obtain discounts where practicable. Payments have been approved by authorised officers in accordance with agreed delegations and policy frameworks.

OFFICER'S RECOMMENDATION

That Council by SIMPLE Majority pursuant to Sections 6.7 and 6.9 of the Local Government Act 1995 RESOLVES to:

ACCEPT payments totalling $ 11,574,462.99 submitted and checked with vouchers, being made up of :

a. Trust Vouchers 113 to 114 (Inclusive), b. EFT15123 to EFT15599 (Inclusive), c. Cheque Vouchers 74865 to 74946 (Inclusive) d. Cancelled cheques 112, 74868, 74869, 74895, 74916, EFT15063, EFT

15168, EFT15315 and EFT15227, e. Direct Debits DD15269.1 - DD15425.1 f. Payroll Cheques $1,720,837.92

as listed below:

Chq / EFT Date Name Description Amount

112 26.03.2012 Cancelled Cheque 0.00

113 26.03.2012 Pivot Way Pty Ltd Refund Of Verge Bond - Lot 226 Bardurra Street 3,000.00

114 03.04.2012 Stonam Pty Ltd Refund Of Planning Bond - Lot 200 Brockman Street Bulgarra 20,000.00

EFT15063 20.03.12 C. Longmore Cancelled Cheque - Reprocessed For Revised Amount -1,385.85

EFT15123 22.03.2012 Cooper & Oxley Builders Pty Ltd

Design & Construction Of Bulgarra Community Centre Tender #G07-10/11 Council Resolution #151527 - Progress Claim 8 675,653.88

EFT15124 22.03.2012 J. Kox Conference Expense - AAA Regional Meeting Kalgoorlie 30/03/12 86.55

EFT15125 22.03.2012 G. Popa Conference Expense - Plant & Vehicle Workshop Perth 29/03/12 113.10

EFT15126 22.03.2012 F. White-Hartig Reimbursement For Kilometres Travelled August 2011 - February 2012 4,450.10

EFT15127 22.03.2012 C. Watts Conference Expense - EHA Conference Perth 206.05


Page 55


28/03/12 - 30/03/12

EFT15128 22.03.2012 C. Berkrey Conference Expense - Intro Into Local Government Act Perth 30/03/12 90.95

EFT15129 22.03.2012 B. Chaplyn Conference Expense - Plant & Vehicle Workshop Perth 29/03/12 113.10

EFT15130 22.03.2012 C. King Conference Expense - EHA Conference Perth 28/03/12 - 30/03/12 257.95

EFT15131 22.03.2012 S. Kox Conference Expense - AAA Regional Meeting Kalgoorlie 30/03/12 86.55

EFT15132 22.03.2012 C. Longmore Travel Allowances - Dampier Marina & Ministerial Meeting Perth 30.01.12 To 02.02.12 1,094.25

EFT15133 22.03.2012 Links Modular Solutions Links User License 8,772.50

EFT15134 22.03.2012 L. Myburgh Conference Expense - EHA Conference Perth 28/03/12 - 30/03/12 257.95

EFT15135 22.03.2012 S. Vertigan Conference Expense - Pilbara-Kimberly Leadership Forum Perth 30/03/12 - 31/03/12 336.40

EFT15136 22.03.2012 N. Wain Conference Expense - Workplace Law Fundamentals Perth 26/03/12 - 27/03/12 268.90

EFT15137 22.03.2012 Convic Skate Parks Pty Ltd

Construction Of Skate Space At The Youth Shed As Per Tender 06-11/12 Submission - Progress Claim 3 70,467.09

EFT15138 26.03.2012 Kanjana Nugent Refund Of Travel Assistance Trust 1,000.00

EFT15139 26.03.2012 Rempearl Pty Ltd - Samson Beach Chalets

Refund Of Planning Approval Bond - Lot 267 Bartley Court 47,895.82

EFT15140 26.03.2012 M. Waterstrom Refund Of Travel Assistance 3,000.00

EFT15141 26.03.2012 Development Assessment Panels

Development Assessment Panels Planning Application Fee Lot 777 Cajuput Way Wickham 6,230.00

EFT15142 26.03.2012 Pindan Pty Ltd

Baynton West Family Centre - Construction As Per Tender G09-10/11 Progress Claim 13 - Approved Contract Variations Completed to 28 January 2012 96,315.32

EFT15143 26.03.2012 Foundation Housing Ltd Property Management Services Shire Housing Oct 2011- Feb 2012 - As Per Tender G15-10/11 76,762.40

EFT15144 26.03.2012 Chemring Australia Karratha Airport - Birdfright Cartridges 3,036.00

EFT15145 27.03.2012 Karratha Community House

Pam Buchanan Family Centre - Outdoor Playground Construction 26,940.14

EFT15146 27.03.2012 Elliott Newspaper Group T/as Visibility

Pam Buchanan Family Centre - Opening Event Banner 407.00

EFT15147 27.03.2012

Inform Communicate Motivate International Pty Ltd (ICMI)

Baynton West Family Centre - Airfares For Dorothy The Dinosaur Performers For Opening - 25.02.2012 9,111.89

EFT15148 27.03.2012 Paramount Pictures Australia

Walkington Theatre - Advance Payment Of Film Hire 1,500.00

EFT15149 27.03.2012 State Emergency Service Quarterly Payment: January - March 2012 5,500.00

EFT15150 27.03.2012 Woolworths (WA) Ltd Pam Buchanan Family Centre - Cafe Items 1,799.81

EFT15151 28.03.2012 Crawford Realty Karratha Shire Housing Monthly Lease Payments 13,352.38

EFT15152 28.03.2012 Smokemart TTI Cigarettes 1,825.80

EFT15153 30.03.2012 K. Christensen Home Ownership Allowance 572.00

EFT15154 30.03.2012 Dept Of Housing & Works Payroll deductions 920.00

EFT15155 30.03.2012 Shire of Roebourne Social Club Payroll deductions 864.00

EFT15156 30.03.2012 T. Swetman Home Ownership Allowance 555.00

EFT15157 30.03.2012 B. Middleton Home Ownership Allowance 550.00

EFT15158 30.03.2012 WA Local Govt Superannuation Plan Superannuation contributions 232,683.08

EFT15159 30.03.2012 Cooper & Oxley Builders Pty Ltd

Bulgarra Community Centre - Design & Construction As Per Tender #G07-10/11 Council Resolution #151527 Progress Claim 9 659,068.85

EFT15160 30.03.2012 Amnet It Services Email - Broadband - 9/04/2012 to 9/05/2012 79.00

EFT15161 30.03.2012 Ispx Domain Hosting 22/03/2012 - 21/03/2013 165.00

EFT15162 30.03.2012 20th Century Fox Film Distributors Pty Ltd

Walkington - Woodside Moonrise Cinema Bond For Film Distribution 1,000.00

EFT15163 30.03.2012 Woolworths (WA) Ltd Grocery Items 33.49

EFT15164 03.04.2012 Total Electrical Communication Services

Karratha Airport - HV & LV Power Upgrade Progress Claim 1 411,865.76

EFT15165 03.04.2012 Karratha Contracting Pty Ltd

Old Roebourne Office - Refurbishment Final Progress Claim, RAC - Install Backflow Prevention System, KEC - Repair Chiller, KAC - Remove Equipment & Fencing, Admin Building - Renovations, Air-conditioning Repairs, Repair 95,692.19


Page 56


Lighting Fixtures, Plumbing Repairs

EFT15166 03.04.2012 Allied Pickfords - Karratha

209B Richardson Way - Removal Costs From 13 Nickol Road 17.01.12 1,302.18

EFT15167 03.04.2012 Chefmaster Australia Garbage Bags, Sulo Bin Liners 1,149.60

EFT15168 03.04.2012 Cancelled Cheque 0.00

EFT15169 03.04.2012 C.Y. O'Connor College Of TAFE

Course Fees - Cert IV Local Government (Regulatory Services) 328.00

EFT15170 03.04.2012 Corporate Express Australia Pty Ltd Stationery 649.15

EFT15171 03.04.2012 Chandler Macleod Labour Hire 14,953.03

EFT15172 03.04.2012 James Cutfield T/As Signature Music Walkington Asset Consultation 880.00

EFT15173 03.04.2012 Dampier Community Association

Bond & Hall Hire Dampier Community Hall 17 March 2012 600.00

EFT15174 03.04.2012 J. Fox Conference Expense - Stock Selection For Temp Karratha Library Perth 18/03/12 - 23/03/12 719.90

EFT15175 03.04.2012 Garrards Pty Ltd Depot - Quickbayt Spray 1,634.36

EFT15176 03.04.2012 Harvey World Travel Flights 701.05

EFT15177 03.04.2012 Karratha Visitors Centre Karratha Visitor Centre Funding Contribution - 50% Of 2011/12 Quarterly Payment 3 39,995.04

EFT15178 03.04.2012 Karratha International Hotel

The Youth Shed Opening - Accommodation For Hey Presto & Sparkles 1,138.00

EFT15179 03.04.2012 Karratha Earthmoving & Sand Supplies Topsoil - 26 Ton 1,001.00

EFT15180 03.04.2012 Karratha Tavern TTI Kiosk - Beverages 10,913.03

EFT15181 03.04.2012 Midalia Steel Depot - Steel 57.97

EFT15182 03.04.2012 Main Roads Western Australia

Reimbursement - 2010/11 RRG Funding 40 Mile Beach Access Rd Unspent Due To Wet Weather 49,439.50

EFT15183 03.04.2012 WALGA (Marketforce) The West Australian & Pilbara News Advertising 681.58

EFT15184 03.04.2012 Parry's Merchants TTI Kiosk - Stock 19,778.05

EFT15185 03.04.2012 St John Ambulance-Karratha

Senior First Aid Course - RAC 13.03.12 To 14.03.12 360.00

EFT15186 03.04.2012 Signswest Stick With Us Sign Studio Signage - CCTV Cameras 442.20

EFT15187 03.04.2012 Shell Company Of Australia Fuel 8,292.65

EFT15188 03.04.2012 Reliance Petroleum Fuel 1,942.24

EFT15189 03.04.2012 Sealanes TTI Kiosk - Stock 1,012.10

EFT15190 03.04.2012 Stihl Shop Redcliffe Brush cutter 1,090.00

EFT15191 03.04.2012 Te Wai Manufacturing Uniforms 1,618.10

EFT15192 03.04.2012 Royal Life Saving Society WA Inc KAC - Pool Lifeguard Re-Qualification 724.25

EFT15193 03.04.2012 Travelworld Karratha Flights 2,788.40

EFT15194 03.04.2012 TNT Express Freight 922.25

EFT15195 03.04.2012 Red Book WEB Fleetmaster Subscription May 2012 - April 2013 1,210.00

EFT15196 03.04.2012 Truck Centre (WA) Pty Ltd Coolant 648.51

EFT15197 03.04.2012 The Retic Shop Sprinklers, Bermad Diaphragms, Coils etc 1,973.01

EFT15198 03.04.2012 Thrifty Car Rental Vehicle Hire - 22.02.12 to 29.02.12 391.93

EFT15199 03.04.2012 Wickham Community Association (Inc)

Bucks For Bags Donation - Clean Up 11/03/12 1360 Bags 8,160.00

EFT15200 03.04.2012 West Pilbara Junior Cricket Association Light Token Reimbursement - Jnr Cricket 2,104.25

EFT15201 03.04.2012 Atom Supply Flexovit Cut Off Wheel 239.45

EFT15202 03.04.2012 Blackwoods (Atkins Carlyle Ltd) Depot - Gloves 20.70

EFT15203 03.04.2012 Airservices Australia Karratha Airport - ERSA Loose Leaf with RDS - 12 Month Amendment Services Only 103.90

EFT15204 03.04.2012 Auslec IT - Lead Patch Cat6 Blu 3m 867.90

EFT15205 03.04.2012 Protector Alsafe Uniforms 775.66

EFT15206 03.04.2012 A & P Transport Chook Food 90.00

EFT15207 03.04.2012 Abco Products Ecozyme B+ 757.35

EFT15208 03.04.2012 Attend Pty Ltd Depot - Litter Pickers 665.90

EFT15209 03.04.2012 Artcraft Pty Ltd Street Signs 1,239.51

EFT15210 03.04.2012

West End Arts Australia Pty Ltd T/a Archipelago Arts Karratha Leisure Complex Public Art Coordination 8,250.00

EFT15211 03.04.2012 Alliance Power & Data Karratha Airport - HV Submission to Horizon 16,295.95


Page 57


Power

EFT15212 03.04.2012 Amlec House Pty Ltd Development Of RFP For CCTV/Security Lighting Project 1,760.00

EFT15213 03.04.2012 Atktec Pty Ltd Karratha Airport - Installation Of Cat6 Data Cable For FIDS Screens 16,357.70

EFT15214 03.04.2012 Analytical Reference Laboratory (WA) Pty Ltd Water Sampling - TPH 968.00

EFT15215 03.04.2012 ANL Container Hire & Sale Staff Relocation Expenses 8,000.00

EFT15216 03.04.2012 BOC Limited Depot - Blowpipe & Cutting Attachment 279.40

EFT15217 03.04.2012 Bunzl Ltd Toilet Tissue, Hand Towels 2,458.23

EFT15218 03.04.2012 Beaurepaires Tyre Replacements & Repairs 5,471.46

EFT15219 03.04.2012 Barrett Displays Karratha Library - Signage - 50% Deposit 3,217.50

EFT15220 03.04.2012 BC Lock & Key Supply Padlocks & Keys, Re-Key Shire Properties 1,657.26

EFT15221 03.04.2012 Bez Engineering Pt Samson Community Park - Supply Steel Pipe 197.47

EFT15222 03.04.2012 BEST Consultants KLC - Electrical Consulting Services Progress Claim 3,080.00

EFT15223 03.04.2012 BT Equipment Pty Ltd T/a Tutt Bryant Equipment

Thermostat, Sealing Ring, Temperature Sensor, Air Element Filters 990.05

EFT15224 03.04.2012 Budget Rent A Car Car Rental - 18.03.2012 - 23.03.2012 Perth 255.92

EFT15225 03.04.2012 Bartco Traffic Equipment Pty Ltd Variable Message Sign & Speed Radar Trailer 22,391.14

EFT15226 03.04.2012 Peter Bennetts Photographer

Pam Buchanan Family Centre - Photography Services 25-26/02/2012 1,100.00

EFT15227 03.04.2012

Cancelled Cheque 0.00

EFT15228 03.04.2012 CJD Equipment Air Filter Kit 340.16

EFT15229 03.04.2012 Centurion Transport Co Pty Ltd Freight 1,613.48

EFT15230 03.04.2012 Coates Hire Operations Local History Office - Hire Of Portable Building 31.01.12 To 28.02.12 2,235.50

EFT15231 03.04.2012 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk - Stock 11,775.26

EFT15232 03.04.2012

Covs Parts Pty Ltd (formerly Coventry Group Ltd)

Hydraulic Oil, Rotating Beacon, D Shackles, Rags, Batteries, Trailer Plug, Cable Ties, Fuel Filters, Water Filters 2,655.27

EFT15233 03.04.2012 Chadson Engineering Pty Ltd Chlorine Free Tablets 265.10

EFT15234 03.04.2012 Cabcharge Australia Pty Ltd Cabcharge February 2012 1,225.51

EFT15235 03.04.2012 Chemform Powdered Cleaner, Washroom Cleaner, Orange Detergent 449.94

EFT15236 03.04.2012 Cummins South Pacific Pty Ltd Supply & Replace Engine Pressure Sensor 879.08

EFT15237 03.04.2012 Coral Coast Print Pty Ltd Twilight Tunes Concert - Banner & Flags, Pool Inspection Report Books 4,080.28

EFT15238 03.04.2012 Coda Studio Pty Ltd Dampier Highway Streetscape - Schematic Design 9,729.84

EFT15239 03.04.2012 R. Cousins Reimbursement - 2011/2012 PIA Membership 223.00

EFT15240 03.04.2012 N. Cook REAF Contractor Dinner 73.00

EFT15241 03.04.2012 Dy-Mark (Aust) Pty Ltd Spray'N'Mark Layout Paint 438.37

EFT15242 03.04.2012 Dampier Enterprises Pty Ltd (Kangavan)

Baynton West Family Centre - Dorothy The Dinosaur Performers Transportation Costs 363.00

EFT15243 03.04.2012 Dynamite Concrete Construction

Bulgarra Tennis Courts - Install Concrete Foundation Starter Bars To Hit Up Wall 8,250.00

EFT15244 03.04.2012 H. Eaton Reimbursement Of CPA Subscription 2012 630.00

EFT15245 03.04.2012 Farinosi & Sons Pty Ltd Concrete 1,309.38

EFT15246 03.04.2012 Chubb Fire Safety Ltd Millars Well Pavilion - Fire Extinguishers Installed In Kitchen & Hallway 586.30

EFT15247 03.04.2012 Frogs Coffee Bean & Tea Pam Buchanan Family Centre, Fill Kit, Mini Fridge 2,623.50

EFT15248 03.04.2012 Franklyn OHS Consultancy

Chem Alert System Audit Includes Associated Travel Costs 5,160.00

EFT15249 03.04.2012 Gas City Pest Control Pest Inspections & Written Reports- Various Shire Facilities & Properties 2,018.50

EFT15250 03.04.2012 Grace Removals Group Staff Relocation Costs 5,753.67

EFT15251 03.04.2012 Gym Care: Commercial Fitness Specialists KEC - Gym Wipes Refills 484.00

EFT15252 03.04.2012 Globe Australia Pty Ltd Twilight ULV Mosquito Adulticide 3,291.20

EFT15253 03.04.2012 Geografia

Consultant - Develop & Implement Annual Community Needs & Satisfaction Survey 30% Project Inception Payment 7,481.10


Page 58


EFT15254 03.04.2012 Global Security Management (WA)

Pam Buchanan Security Patrols - 22.12.2011 - 24.01.2012 3,366.00

EFT15255 03.04.2012 Golden West Network Baynton West Family Centre - Doopa Dog Walk Arounds Opening 25.02.2012 1,029.38

EFT15256 03.04.2012 Home Hardware Karratha Cossack Cafe - General Hardware 381.07

EFT15257 03.04.2012 Harvey Norman Hot Water Urns 470.00

EFT15258 03.04.2012 Hitachi Construction Machinery Radio 532.11

EFT15259 03.04.2012 Institute Of Public Works Engineering Fleet Management Workshop Perth - 29.03.2012 620.00

EFT15260 03.04.2012 Irene Carbone T/A The Lulus Pty Ltd

50% Deposit - Cossack Community Day - Children's Entertainment - The Lulus 2,360.00

EFT15261 03.04.2012 Intouch Public Relations (Rebecca Jarvis)

PBFC - Consultancy Services 01.02.2012 - 29.02.2012 14,100.00

EFT15262 03.04.2012 Karratha Smash Repairs Removal Of Abandoned Vehicles, Windscreen Repairs 2,739.00

EFT15263 03.04.2012 Keyspot Services

Baynton West Family Centre - Opening Ceremony Plaque, The Youth Shed - Opening Ceremony Plaque, Karratha Leisure Centre - Plaque 2,461.90

EFT15264 03.04.2012 Karratha Auto Electrics Repairs To 24V Charging System 324.50

EFT15265 03.04.2012 Kott Gunning Legal Advice 4,696.07

EFT15266 03.04.2012 Komatsu Australia Pty Ltd Air Filter Secondary 59.86

EFT15267 03.04.2012 Kinetic Health Group Pty Ltd 7 Mile Waste - Twinrix Vaccinations 88.00

EFT15268 03.04.2012 Karratha Newsagency - TTI Account TTI Kiosk -Newspapers & Magazines 4,925.85

EFT15269 03.04.2012 Small Business Centre West Pilbara

Youth Shed - Hire Of Balloon Air Machine For Opening 200.00

EFT15270 03.04.2012 P. Keelan Reimbursement Of Flights & Accommodation Film, Sound & Drumming Program 1,599.57

EFT15271 03.04.2012 Lyons & Peirce Karratha Airport - Cartage Of Water 40500L - 29.02.2012 - 08.03.2012 20,699.91

EFT15272 03.04.2012 L3 Communications Australia Pty Ltd

Karratha Airport - Service & Maintenance Agreement For X-Ray Machine 01.03.2012 - 01.06.2012 17,632.30

EFT15273 03.04.2012 A.B. Loveridge TTI Kiosk - Red Dog Prints 955.50

EFT15274 03.04.2012 J. Lardi Reimbursement - PATS 50% Parking Fees 39.00

EFT15275 03.04.2012 Macdonald Johnston Engineering

Oil Cooler Assembly, Coil, Solenoid, Hoses, Nozzles, Seal Kit 8,931.57

EFT15276 03.04.2012 Momar Australia Depot - Top Job 25L 654.50

EFT15277 03.04.2012 Micropay Pty Ltd Payslips 1,800.00

EFT15278 03.04.2012 Mandalay Technologies Pty Ltd 7 Mile Waste - Thermal Paper Rolls 330.00

EFT15279 03.04.2012 K. Manning Household Furniture 3,000.00

EFT15280 03.04.2012 M & M Masonry Bulgarra Sport Precinct - Demolish & Construct New Wall 20,237.25

EFT15281 03.04.2012 NW Communications & IT Specialists 7 Mile Waste - Repairs To Radio Comms On-site 874.57

EFT15282 03.04.2012 Northwest Copier & Fax Services

Admin Annex Building - Network Kit, KEC Photocopier Service 1,921.91

EFT15283 03.04.2012 Neverfail Spring water Pty Ltd Administration Annex Building - Water Refills 125.80

EFT15284 03.04.2012 Neverfail Spring water Pty Ltd 7 Mile Waste - Water Refills 125.80

EFT15285 03.04.2012 Ooh! Media Retail Pty Ltd The Big Hoo Haa - Centro Advertising March 2012 1,375.00

EFT15286 03.04.2012 Peerless Jal Pty Ltd Broom Holders 351.56

EFT15287 03.04.2012 Hanson Construction Materials Pty Ltd Depot - Quarry Dust 28.18T 867.94

EFT15288 03.04.2012

Fulton Hogan Industries Pty Ltd (Pioneer Road Services) Asphalt 3,960.00

EFT15289 03.04.2012 Pilbara Distributors KEC Kiosk - Stock 265.72

EFT15290 03.04.2012 Pirtek Hoses 524.80

EFT15291 03.04.2012 Pilbara Motor Group Air Filter, Fuel Filter, Air-conditioning Filter 398.99

EFT15292 03.04.2012 Pilbara TAFE

Walkington Theatre - 50% Contribution Operating Costs December 2011, Course & Resources Fees 28,919.15


Page 59


EFT15293 03.04.2012 Pilbara Newspapers Pty Ltd (Pilbara Echo)

KEC School Holiday Programs Advert, Disability Inclusion Plan Advert, Annual Community Sponsorship Advert 1,297.56

EFT15294 03.04.2012 Porter Consulting Engineers

Karratha Leisure Centre - Review Of Storm Water Design February 2012 1,457.50

EFT15295 03.04.2012 Pilbara Regional Council Registration Fee - Kimberley-Pilbara Forum 30.03.12 To 31.03.12 S.Vertigan 1,050.00

EFT15296 03.04.2012 Poolwerx Karratha 38 Lewis Drive - Monthly Pool Maintenance 121.66

EFT15297 03.04.2012 Peter Tippett Haulage Karratha Airport - Relocate 11 Cable Drums From Depot For Power Upgrade Project 3,446.30

EFT15298 03.04.2012 Performing Lines Cancellation Fee Of CIRCA - Walkington Events 3,465.00

EFT15299 03.04.2012 Pan International Pty Ltd Event Management For REAF - 15% Payable Signing Of Contract (March 2012) 49,500.00

EFT15300 03.04.2012 Roy Galvin & Co Pty Ltd Honeymoon Cove Toilets - Caroma Uniseat 329.49

EFT15301 03.04.2012 Ralph & Beattie Bosworth Pty Ltd KLC - Contract Administration - February 2012 5,500.00

EFT15302 03.04.2012 Holcim Pty Ltd Blended Aggregate 3,509.97

EFT15303 03.04.2012 RoMe Energy & Environment Pty Ltd

KLC - Consultancy For The Mechanical Hydraulic Fire & Other Building Services 660.00

EFT15304 03.04.2012 Rafa Recruitment & Workforce Development

Technical Support For Collective Agreement Renegotiation 6,770.45

EFT15305 03.04.2012 Risk Id KLC - Risk Management Plan October 2011 To March 2012 3,520.00

EFT15306 03.04.2012 Repeat Plastics (we) Cattrall Park - Bollards 5,338.30

EFT15307 03.04.2012 Rotary Club Of Karratha Inc

Pam Buchanan Family Centre - Donation Services Provided Operating BBQ's At Opening 400.00

EFT15308 03.04.2012 Amcap (Formerly Skipper Truck Parts)

Side Mirror, Sun Visor, Mast Cylinder, Air-conditioning Belt 866.92

EFT15309 03.04.2012 Statewide Bearings High Pressure Seal 194.83

EFT15310 03.04.2012 Kmart Karratha Local History Office - Water Purifier, Kettle, Cutlery & Crockery 144.50

EFT15311 03.04.2012 Sigma Chemicals Pool Chemicals 935.00

EFT15312 03.04.2012 Broometown Holdings T/a Subway Karratha

Catering - Ink Splatter Illustration - Roebourne 16.03.2012 154.00

EFT15313 03.04.2012 Saving Animals From Euthanasia

SAFE Contribution As Per MOU - November 2011 To February 2012 4,700.00

EFT15314 03.04.2012 Statewide Turf Services

Karratha Airport - Garden Services 19 - 24.03.2012, Mow & Slash Verges & Drains Around Karratha Town site 86,321.81

EFT15315 03.04.2012

Cancelled Cheque 0.00

EFT15316 03.04.2012 Swoon Design Studio Club Development Logo - March 2012 1,870.00

EFT15317 03.04.2012 Steel Cap Recruitment Labour Hire 12,698.79

EFT15318 03.04.2012 Sanders Turner Ellick Architects

Karratha Airport - Preparation Of Return Brief & Prelim Concept Plans 25,448.50

EFT15319 03.04.2012 G. Shoemark Reimbursement - Phone & Internet Charges To 01.04.12 202.11

EFT15320 03.04.2012 SR Cake Designs Youth Week 2012 - Cake Workshops 1,779.30

EFT15321 03.04.2012 Solitaire Seating Frank Butler Community Centre - Chairs 29,216.00

EFT15322 03.04.2012 Solcomm Pty Ltd IT - Integrated Link - Wireless Ethernet Bridges 50,336.84

EFT15323 03.04.2012 T-Quip Fuel Filter, Oil Filter, Air Filter 138.30

EFT15324 03.04.2012

State Library of WA (Office of Shared Services) Wickham Library - Lost & Damaged Books 2.20

EFT15325 03.04.2012 Tennant Australia Pty Ltd Hose - Front Nozzle 417.78

EFT15326 03.04.2012 Tribute Chemicals Pty Ltd Hearson Cove Toilets - Neozyme 891.70

EFT15327 03.04.2012 Tashco Systems Pty Ltd Roebourne & Cossack Museums - Display Cases 6,380.00

EFT15328 03.04.2012 UDLA Cattrall Park - Stage 4 Administration Fee Variation 2,609.63

EFT15329 03.04.2012

Karratha Timber & Building Supplies (formerly Versatile)

Millars Well Pavilion - Passage Set Drill Set Screws Hinge, Anhor Hex Sleeve, Makita Battery Charger, Screws, Washers, Brackets, Fluro Light Tubes 610.12

EFT15330 03.04.2012 Westrac Equipment Pty Ltd SOS Bottles 349.80

EFT15331 03.04.2012 Woolworths (WA) Ltd Stock Items 1,816.43

EFT15332 03.04.2012 Wormald Australia Pty Ltd

Main Admin Building - Annual Monthly Inspection Of Fire Alarm 01.03.12 To 31.03.12 204.66

EFT15333 03.04.2012 Wren Oil 7 Mile Waste - Disposal Of Used Oil 5300 Litres 1,379.40

EFT15334 03.04.2012 B. White Insulated Food Handling Boxes 1,105.00

EFT15335 03.04.2012 Hayley Welsh - Illustrator 50% Payment - Ink Splatter Illustration Facilitation 1,160.00


Page 60


Fee & Materials

EFT15336 03.04.2012 Yakka Pty Ltd Employee Uniforms 78.45

EFT15337 04.04.2012 Australian Taxation Office Payroll deductions 284,032.41

EFT15338 04.04.2012 Child Support Agency Payroll deductions 754.79

EFT15339 05.04.2012 J. Fox Conference Expense - Stock Selection For Temp Karratha Library 10/04/12 - 13/04/12 Perth 511.20

EFT15340 05.04.2012 Smokemart TTI Kiosk Cigarettes 2,989.50

EFT15341 11.04.2012 Haven Designs

Design & Construction Of Shire Administration Office Expansion Tender G04-10/11 Progress Claim 9 132,880.62

EFT15342 11.04.2012 Ray White Real Estate Shire Housing Monthly Lease Payments 6,952.38

EFT15343 11.04.2012 St John Ambulance-Karratha

St John Ambulance Transfer For E. Loughman - Airport To Nickol Bay Hospital 13/12/11 443.00

EFT15344 11.04.2012 Fiona White-Hartig Conference Expense - Walkington/Library Solicitors Meeting 15/04/12 - 16/04/12 Perth 113.10

EFT15345 11.04.2012 SBS Media KEC - Advertising At Karratha Tavern 764.50

EFT15346 11.04.2012 Woolworths (WA) Ltd Stock Items 1,322.96

EFT15347 11.04.2012 Courier Australia (Toll Ipec Pty Ltd) Freight 15.81

EFT15348 11.04.2012 P. Heekeng Conference Expenses - Civil Cad Training Perth - 16 - 20/04/2012 432.75

EFT15349 13.04.2012 K. Christensen Home Ownership Allowance 572.00

EFT15350 13.04.2012 Dept Of Housing & Works Payroll deductions 1,057.14



EFT15353 18.04.2012 Australian Taxation Office Payroll deductions 194,207.61

EFT15354 18.04.2012 Child Support Agency Payroll deductions 754.79

EFT15355 13.04.2012 Total Electrical Communication Services

Karratha Airport - HV & LV Power Upgrade Contract 04-11/12 Progress Claim 2 479,920.77

EFT15356 13.04.2012 O'Donnell Griffin

Payment Of Retention Monies Held - Electrical & Floodlighting Upgrade At Bulgarra Oval Contract G05-10/11 38,660.60

EFT15357 13.04.2012 Coral Coast Electrical Installation Of Sport Lighting To Tambrey Oval - Progress Claim 1 55,205.26

EFT15358 16.04.2012 Development Assessment Panels Development Assessment Panel Planning Fee 5,996.00

EFT15359 16.04.2012 Ispx Libraries - Public Internet Access (01/04/2012 - 30/06/2012) 377.55

EFT15360 16.04.2012 Baudains Geoffrey Bruce Rates Refund For Assessment A78999 2,749.56

EFT15361 16.04.2012 R. Bhardwaj Reimbursement - Fuel For Relocation From Bunbury To Karratha 1,169.24

EFT15362 16.04.2012 D. Hutchens Conference Expense - Firearms Training Broome 16/04/12 - 17/04/12 348.55

EFT15363 17.04.2012 Smokemart TTI Kiosk Cigarettes 1,651.30

EFT15364 18.04.2012 Karratha First National Real Estate Shire Housing Monthly Lease Payments 33,631.84

EFT15365 18.04.2012 Karratha City Real Estate Shire Housing Monthly Lease Payments 5,241.69

EFT15366 18.04.2012 Jacquie Lymbery Shire Housing Monthly Lease Payments 7,691.42

EFT15367 18.04.2012 North West Realty Shire Housing Monthly Lease Payments 26,462.78

EFT15368 18.04.2012 Pilbara Real Estate Shire Housing Monthly Lease Payments 22,595.24

EFT15369 18.04.2012 Ray White Real Estate Shire Housing Monthly Lease Payments 31,878.93

EFT15370 18.04.2012 Crawford Realty Karratha Shire Housing Monthly Lease Payments 13,687.50

EFT15371 18.04.2012 Karratha Self Storage Record Storage Monthly Lease Payments 412.50

EFT15372 18.04.2012

Peter Hunt Architect Superannuation Fund No 2 Office Space Monthly Lease Payments 2,711.03

EFT15373 19.04.2012 Centro Karratha Site & Equipment Hire In Centro Karratha For Annual Community Needs & Satisfaction Survey 894.00

EFT15374 19.04.2012 Reliance Petroleum Fuel 53,572.79

EFT15375 19.04.2012 James Richardson Corporation Pty Ltd The Youth Shed - Bi Coloured Chairs 4,070.00

EFT15376 19.04.2012 Karratha Contracting Pty Ltd

Karratha Airport - Test & Fault Finding On Chiller 1 & 2, KEC - Repair Air-conditioning Unit, Roebourne Library - Replace Air-conditioning Units, RAC - Repair Holes In Wire Fencing, Airport - Install New Pump, Unblock Plumbing & Repair Water Leaks, Replace Fluro lobes, Repair Air-conditioning Units, Annual Backflow Testing 88,928.13

EFT15377 19.04.2012 Griffiths Steven John Verge Bond Refund For 42 Marri Marri Parade 3,000.00


Page 61


Baynton

EFT15378 19.04.2012 Will's Bobcat Services Verge Bond Refund For 17 Yirrawari Street Baynton 3,000.00

EFT15379 20.04.2012 Amerind Pty Ltd Karratha Library Relocation - Supply Of Echopanels 544.50

EFT15380 20.04.2012 Coral Coast Electrical Installation of Sport Lighting At Tambrey Oval - Progress Claim 2 112,128.50

EFT15381 20.04.2012 Pindan Contracting Pty Ltd

Karratha Leisure Centre - Construction as per Tender G06-10/11 - Progress Claim 11 1,800,725.01

EFT15382 20.04.2012 Starr Structures Pty Ltd Supply Fabrication & Installation Of Permanent Shade Structures - Progress Claim 3 365,750.00

EFT15383 20.04.2012 Pt Samson Community Association Inc

Birra Birra Ex-Gratia Funds for 2011/2012 Centenary Park Project 101,469.65

EFT15384 20.04.2012 Edge Digital Technology Outdoor Projector For Walkington Theatre 77,572.00

EFT15385 20.04.2012 Downer Edi Works Pty Ltd Installation Of Footpath Kerbing 147,141.90

EFT15386 20.04.2012 Carpet Hotline Commercial

Pam Buchanan Centre - Install Vinyl For Karratha Library Relocation 55,858.00

EFT15387 20.04.2012 Amnet It Services Email - Broadband - 9/05/2012 to 9/06/2012 79.00

EFT15388 20.04.2012 Austral Mercantile Collections Pty Ltd Debt Collection Charges - Rates 5,466.14

EFT15389 20.04.2012 Pilbara Bakeries T/A BT's Bakery TTI Kiosk - Stock 6,086.10

EFT15390 20.04.2012 Chefmaster Australia Depot - Garbage Bags, Sulo Bin Liners 1,544.15

EFT15391 20.04.2012 Courier Australia (Toll Ipec Pty Ltd) Freight 46.16

EFT15392 20.04.2012 Chemsearch Australia Yield Aerosol Penetrating Agent Aerosol 955.35

EFT15393 20.04.2012 Corporate Express Australia Pty Ltd Stationery 5,843.94

EFT15394 20.04.2012 C-Direct P/L Prepaid TTI Kiosk - Mobile Prepaid Cards 1,920.00

EFT15395 20.04.2012 Transpacific Cleanaway Karratha Airport - Daily Skip Bin Pick-up For March 2012 2,718.30

EFT15396 20.04.2012 Chandler Macleod Labour Hire 17,352.41

EFT15397 20.04.2012 C. Davey Reimbursement Of Taxi Fare While On Conference 70.00

EFT15398 20.04.2012 Forte Airport Management

Karratha Airport - Project Management Fees For HV/LV Upgrade Project Stage 3 G02-08/09 30,602.00

EFT15399 20.04.2012 Karratha Beach Tyres Pty Ltd New Tyres & Repairs 573.00

EFT15400 20.04.2012 GHD Pty Ltd Point Samson Technical Scoping Study - Data Gathering & Review 15,923.60

EFT15401 20.04.2012 Garrards Pty Ltd DuPont Advion Ant Gel 117.81

EFT15402 20.04.2012 Hathaway's Lubricants Transmission Oil, Engine Oil 4,202.42

EFT15403 20.04.2012 ITVision Payroll Training Course - 13/03/12 - 14/03/12 902.00

EFT15404 20.04.2012 Spectacles 2-4-1 Safety Prescription Glasses 346.00

EFT15405 20.04.2012 Karratha BMX Club Donation For Delivery Of Neighbourhood Watch Community BBQ Flyers 500.00

EFT15406 20.04.2012 Karratha Alternative Carriers

Bulgarra & Gap Ridge Waste Water Plant - 920kg Chlorine Gas Cylinder 14.11.11 693.00

EFT15407 20.04.2012 Karratha Tavern TTI Kiosk - Stock 11,638.41

EFT15408 20.04.2012 LRW'S Electrical Fuel Filter, Mower Blade, Air Filter 100.38

EFT15409 20.04.2012 Lil's Retravision Karratha iPod/CD Player For Seniors Community Events 224.95

EFT15410 20.04.2012 Leisure Institute Of WA Aquatics (Inc)

LIWA Seminar Registration - Annual North West Pool Managers Conference - S Murphy 180.00

EFT15411 20.04.2012 Midalia Steel Galvanised Steel 79.99

EFT15412 20.04.2012 Market Creations Pty Ltd Pilbara Classies - Walkington Theatre Adverts - March 2012 660.00

EFT15413 20.04.2012 WALGA (Marketforce) The West Australian & Pilbara News Advertising 2,314.16

EFT15414 20.04.2012 Poolmart Karratha RAC - Chlorine 182.80

EFT15415 20.04.2012 George Popa Conference Expenses - Additional Work Undertaken In Perth 30.03.2012 113.10

EFT15416 20.04.2012 Pilbara Iron Company (Services) Pty Ltd

Dampier Exeloo & Pavilion Water Rates Quarter End 30/06/12 73.46

EFT15417 20.04.2012 Parry's Merchants TTI Kiosk Stock 15,595.15

EFT15418 20.04.2012 St Lukes College Operating Costs - Shire Contribution As Per Joint Oval Agreement 9,848.42

EFT15419 20.04.2012 St John Ambulance-Karratha KAC - Portable First Aid Kit 204.50

EFT15420 20.04.2012 Signswest Stick With Us Sign Studio

Karratha Airport - Signs For Temporary Bus Parking Area, Pay Terminal Stickers 1,388.42


Page 62


EFT15421 20.04.2012 Shell Company Of Australia Fuel 17,162.24

EFT15422 20.04.2012 Stihl Shop Redcliffe Brush Cutter Cord, Handle, Spark Plugs, Belt 484.00

EFT15423 20.04.2012 Te Wai Manufacturing KEC - Polo Shirts 822.40

EFT15424 20.04.2012 GTEC Karratha Airport - Undertake Annual Technical Inspection On Pavements & Drainage 6,297.00

EFT15425 20.04.2012 Travelworld Karratha

Return Flight - PER - KTA 11.04.2012 - 12.04.2012 - P. Syme - Interim Executive Director Performance Review 1,505.00

EFT15426 20.04.2012 Truck Centre (WA) Pty Ltd Screw 17.83

EFT15427 20.04.2012 The Retic Shop Cable Splice Joiner 131.73

EFT15428 20.04.2012 Waterchoice RAC - Reverse Osmosis Water Filtration System Annual Rental Fee 10.02.2012 - 10.02.2013 715.00

EFT15429 20.04.2012 Wridgways Staff Relocation Expenses 15,342.80

EFT15430 20.04.2012 Wickham Volunteer Fire Brigade

Donation To Wickham Volunteer Fire & Rescue Service Cossack Art Awards 2012 2,500.00

EFT15431 20.04.2012 Atom Supply 5L Water Container Hi Vis With Side Tap 410.52

EFT15432 20.04.2012 Blackwoods (Atkins Carlyle Ltd) Towlette Lens Clean 439.77

EFT15433 20.04.2012 Protector Alsafe Uniforms 926.30

EFT15434 20.04.2012 All Seasons Perth Accommodation 20.03.2012 - R. Cousins - Perth Conference 180.00

EFT15435 20.04.2012 Attorney-General's Department

Karratha Airport - AusCheck Security Lodgements - March 2012 1,919.00

EFT15436 20.04.2012 Assetic Australia Pty Ltd MyData Software Upgrade 8,910.00

EFT15437 20.04.2012 Apprenticeships Australia Management Fee For Apprentice Heavy Duty Mechanic March 2012 366.67

EFT15438 20.04.2012 Artcraft Pty Ltd Street Directional Signs 102.30

EFT15439 20.04.2012 Aflex Technology (NZ) Ltd RAC - Inflatable Play Equipment 6,641.16

EFT15440 20.04.2012 Avdata Australia March 2012 Billing Services Fees & Charges - Intranet ARB & Flight Detail 1,238.14

EFT15441 20.04.2012

West End Arts Australia Pty Ltd T/a Archipelago Arts

Dampier Highway Streetscape Public Art Commissioning Phase 1: Strategy & Brief Development 9,790.00

EFT15442 20.04.2012 Ausco Modular Pty Limited

Rangers Building At Depot - Provide Transportable Office & Office Equipment 01.04.12 To 30.04.12 3,507.44

EFT15443 20.04.2012 Airport Security Pty Ltd Karratha Airport - Aviation Security Identification Cards 1,840.00

EFT15444 20.04.2012 Apple Pty Ltd Apple iPad - Prize 2012 Community Needs & Satisfaction Survey 679.00

EFT15445 20.04.2012 Atktec Pty Ltd

Karratha Library Relocation - Supply Labour & Materials For Installation Of Power & Triple Data Outlets - Progress Claim 1 10,749.20

EFT15446 20.04.2012 Advam Pty Ltd Karratha Airport - Car park Transaction Services - April 2012 304.26

EFT15447 20.04.2012 AV Media Systems Pty Ltd

Youth Shed - Data Projector & Projector Screen 50% Balance Payment 5,678.75

EFT15448 20.04.2012 BOC Limited Karratha SES Container Service, Various Sites Container Service 419.93

EFT15449 20.04.2012 BP Roebourne Fuel 312.05

EFT15450 20.04.2012 Bunzl Ltd Depot - Hand Towels, Wipes, Plastic Cups 3,060.66

EFT15451 20.04.2012 Beaurepaires New Tyres & Repairs 10,224.68

EFT15452 20.04.2012 Barrett Displays

Remove Existing Yaandina Signage & Replace With Karratha Community Library Signage- 50% Balance Payment 3,217.50

EFT15453 20.04.2012 BC Lock & Key Pam Buchanan Family Centre - Supply & Install Safe 3,433.57

EFT15454 20.04.2012 Boundaries Australia Pty Ltd Supply & Install Colorbond Gates To Youth Shed 9,713.00

EFT15455 20.04.2012 Wickham Service Station Fuel 806.29

EFT15456 20.04.2012 BEST Consultants Karratha Leisure Complex - Provision Of Electrical Consulting Services 4,189.70

EFT15457 20.04.2012 BT Equipment Pty Ltd T/a Tutt Bryant Equipment

Front Cab Guard Mesh, Fuel Prefiller Assembly, Bolt, Washer, Handle 8,116.68

EFT15458 20.04.2012 Budget Rent A Car Vehicle Rental - 01.04.2012 - 04.04.2012 276.87

EFT15459 20.04.2012 Bowman & Associates Pty Ltd 7 Mile Waste - Plan & Conduct Tour B.Bowman 2,530.00


Page 63


EFT15460 20.04.2012 BGC Contracting Crushed Rock Road Base Delivered To The Airport For New Bus Bay Construction 19,439.00

EFT15461 20.04.2012 Brooks Hire Service Pty Ltd

Refund Of Direct Deposit Made In Error 06.03.2012 91.28

EFT15462 20.04.2012 W Squared Pty Ltd T/As BHW Consulting

Local Law Review - Development Of Health Local Laws 2012 4,675.00

EFT15463 20.04.2012 B Seated Global The Youth Shed - Tables 2,810.50

EFT15464 20.04.2012 Boom Logistics Limited Karratha Airport - Hire Of Rigger & Crane - 5 Hours 04.04.2012 5,280.00

EFT15465 20.04.2012 CJD Equipment Expansion Tank, Air Filter, Filter Transmission, Oil Sample Bottles 2,601.08

EFT15466 20.04.2012 Centurion Transport Co Pty Ltd Freight 2,689.99

EFT15467 20.04.2012 Challenge Chemicals Depot - Handcare 5Ltr 125.40

EFT15468 20.04.2012 Coates Hire Operations

7 Mile Waste - Hire Of Diesel Pump & Transportable Office, Bulgarra Community Centre - Hire of Transportable Toilets 17,732.24

EFT15469 20.04.2012 Coca-Cola Amatil (Holdings) Ltd TTI Kiosk, RAC, KAC, KEC - Stock 14,101.07

EFT15470 20.04.2012

Covs Parts Pty Ltd (formerly Coventry Group Ltd)

Truckwash, Superglue, Industrial Broom, Cable Ties, Stanley Knife, Cleaner, Reversing Beeper, Distilled Water 1,790.42

EFT15471 20.04.2012 Chemform Odour Neutraliser, Cream Cleaner, Orange Cleaner 516.52

EFT15472 20.04.2012 CCS Strategic Management

RAC - Consultancy for Funding Strategy Commissioning 30% 6,583.50

EFT15473 20.04.2012 Coral Coast Print Pty Ltd Youth Shed - Printing A5 Flyers For Opening 2,035.77

EFT15474 20.04.2012 Coda Studio Pty Ltd Baynton West Family Centre Variation Order No 2 - Revised Consultants Fee 17,895.74

EFT15475 20.04.2012 B. Cameron 12 Leslie Loop - Refund Bond 608.96

EFT15476 20.04.2012 M. Cameron Reimbursement Of Water Usage 08.11.2011 - 13.03.2012 161.40

EFT15477 20.04.2012 C. Cresswell 50% Balance Payment - Youth Shed Artwork & Lighting 15,225.00

EFT15478 20.04.2012 B. Chaplyn Conference Expenses - Additional Work Undertaken In Perth 30.03.2012 113.10

EFT15479 20.04.2012 Celebrate Western Australia Inc

2 X Gala Dinner Tickets For WA Citizen Of The Year Awards In Perth 400.00

EFT15480 20.04.2012 DuroTank Fuel Meter 127.20

EFT15481 20.04.2012 E & MJ Rosher Pty Ltd Blade 503.20

EFT15482 20.04.2012 Farinosi & Sons Pty Ltd Concrete 665.18

EFT15483 20.04.2012 Chubb Fire Safety Ltd

Roebourne Community Centre - Install Fire Extinguishers, Admin Building - Fire Extinguisher Servicing 5,361.07

EFT15484 20.04.2012 Fortesque Bus Service Pty Ltd

Community Bus Sunday Service - 01.03.2012 - 31.03.2012 3,271.20

EFT15485 20.04.2012 Franklyn OHS Consultancy Safety Risk Register Development 7,080.00

EFT15486 20.04.2012 Gas City Pest Control

Cossack Cookhouse, KAC, Millars Well Early Learning Centre - Carry Out Written Termite Inspection 2,832.50

EFT15487 20.04.2012 Golden Hiabs Karratha Airport - Remove Light Poles From Work Location 2,227.50

EFT15488 20.04.2012 Globe Australia Pty Ltd Rodent Baiting Station 744.61

EFT15489 20.04.2012 Greg Rowe & Associates Planning Application Assessments As Per Contract 19,360.55

EFT15490 20.04.2012 Home Hardware Karratha Cossack - General Hardware 1,348.14

EFT15491 20.04.2012 Harvey Norman Cossack Cafe - Hot Water Urn 150.00

EFT15492 20.04.2012 Hallmark Editions Advertising - 12 Month Package 4,400.00

EFT15493 20.04.2012 Karratha Family Centre Baynton West Family Centre Opening - Hire Of Trestle Tables & Chairs 200.00

EFT15494 20.04.2012 Harding River Electrical Refund - Airport Parking Lost Ticket Fee 165.00

EFT15495 20.04.2012 Hightower Planning & Development Town Planning Consultant - February 2012 10,296.00

EFT15496 20.04.2012 Hockey Australia Ltd Karratha Youth Activities - Kookaburras Tour - Accommodation 04.04.2012 - 05.04.2012 1,734.00

EFT15497 20.04.2012 Insight Callcentre Services Call Centre Service Fee - March 2012 2,084.94

EFT15498 20.04.2012 IML Logistics Gap Ridge & Bulgarra Waste Water Plant - Transport Of 920Kg Chlorine Drum 2,401.41

EFT15499 20.04.2012 Intouch Public Relations Communication Consultancy Services 27.02.2012 7,860.00


Page 64


(Rebecca Jarvis) - 01.04.2012

EFT15500 20.04.2012 Karratha Glass Service Wickham Transfer Station - New Flyscreen 110.00

EFT15501 20.04.2012 Karratha Smash Repairs

Transport Gang Mower From Golf Club To Depot & Back, Remove Abandoned Vehicle From Medical Centre 660.00

EFT15502 20.04.2012 Karratha Auto Electrics Test & Check Wiring Loom, Repair Air conditioner 1,408.63

EFT15503 20.04.2012 Karratha Country Club Inc

Karratha Bowling Green - Water Consumption - August 2011 - January 2012 6,582.72

EFT15504 20.04.2012 Kott Gunning Baynton West Family Centre Legal Advice 966.24

EFT15505 20.04.2012 Komatsu Australia Pty Ltd

Blower Assembly, Hydraulic Tank Breather, Oil Filter 1,429.30

EFT15506 20.04.2012 Karratha Newsagency - TTI Account TTI Kiosk - Magazines & Newspapers 2,711.33

EFT15507 20.04.2012 Karratha Newsagency - Admin Office Account Admin Building Newspapers 52.90

EFT15508 20.04.2012 Karratha Newsagency - Dampier Library Account Dampier Library - Magazines 37.50

EFT15509 20.04.2012 LJ Hooker Karratha Refund For Overpayment 121.00

EFT15510 20.04.2012 Liftmec Pty Ltd Transport Excavator From Shire Depot To 7 Mile Waste 580.80

EFT15511 20.04.2012 Landgate GRV Chargeable Schedule & Interim Rating Schedule 3,673.81

EFT15512 20.04.2012 Luxmoore Parking Consulting Karratha Airport - Review Car park System 7,417.80

EFT15513 20.04.2012 Macdonald Johnston Engineering Valve Island, Mudflap, Nozzles 3,172.26

EFT15514 20.04.2012 Pilbara Motor Group (Moxham Motors) Wheel Rim Assembly 256.52

EFT15515 20.04.2012 Media Monitors Australia Pty Ltd Media Monitoring Service - 01.04.12 To 30.04.12 616.22

EFT15516 20.04.2012 MM IT Consulting (WA) Pty Ltd

Computer Service Contractor Services - Configure VPN & Cisco Router 3,135.00

EFT15517 20.04.2012 Pilbara News

Advertising - Pilbara News - The Big Hoo Haa! The Youth Shed, Ink Splatter Workshops, School Holiday Program 4,919.57

EFT15518 20.04.2012 NW Communications & IT Specialists Long Range Handheld UHF Radio 1,199.80

EFT15519 20.04.2012 Redwave Media Ltd Radio Sponsorship - Cyclone Awareness Segments 2,585.00

EFT15520 20.04.2012 Northwest Copier & Fax Services

Administration Building, Depot, 7 Mile Waste - Photocopier Service & Metre Readings 7,719.45

EFT15521 20.04.2012 Broadcast Australia Pty Ltd

Facilities Leasing - Power Recovery SBS TV - Mount Welcome - 11.02.2012 - 14.03.2012 511.68

EFT15522 20.04.2012

Neverfail Spring water Pty Ltd - HR Office Account Administration Annexe - Water Refills 250.35

EFT15523 20.04.2012

Neverfail Spring water Pty Ltd - 7 Mile Waste Account 7 Mile Waste - Water Refills 153.20

EFT15524 20.04.2012 Orica Australia Pty Ltd Bulgarra & Gap Ridge Waste Water Plants -Service Fee 920kg Chlorine Cylinder 1,258.29

EFT15525 20.04.2012 Office Furniture Direct Pam Buchanan Family Centre - Tables, Workstations 19,957.30

EFT15526 20.04.2012

Open Spaces Productions T/a Little Rhino Designs

Frank Butler Community Centre Public Artwork - 1st 25% Payment 33,000.00

EFT15527 20.04.2012 Pilbara Distributors RAC Kiosk - Stock 336.81

EFT15528 20.04.2012 Pirtek Hose Assembly 399.78

EFT15529 20.04.2012 Pilbara Motor Group Lamp Assembly, Air Filter, Belt, Puncture Repair Kit, Mud Guard, Fuel Filters 1,809.47

EFT15530 20.04.2012 The Paper Company Of Australia Pty Ltd A4 Paper 2,019.60

EFT15531 20.04.2012 Pilbara TAFE Accommodation For PAN International Site Visit 24/03/12 - 28/04/12 1,953.00

EFT15532 20.04.2012 Pilbara Copy Service Karratha Airport, 7 Mile Waste - Photocopier Service 603.19

EFT15533 20.04.2012 Pilbara Newspapers Pty Ltd (Pilbara Echo)

Youth Shed, Make A Move Youth Week, ANZAC Day, Twilight Tunes Concerts Advertising 3,975.78

EFT15534 20.04.2012 Porter Consulting Engineers KLC - Review Of Storm Water Design 291.50

EFT15535 20.04.2012 Peter Hunt Architect 4/2 Welcome Road - Electricity Usage 10.02.2012 1,188.14


Page 65


Superannuation Fund No 2

- 13.03.2012

EFT15536 20.04.2012 Peter Dhu - Public Speaking Events

Supervisor & Leading Hand Course & Presenter Fees 7,000.00

EFT15537 20.04.2012 Print N Post Pty Ltd Letter To Ratepayers Regarding The Pilbara Underground Power Project 4,222.14

EFT15538 20.04.2012 Quarrian Pty Ltd T/As G & S Transport

Hire Of Side Tipper For Gravel Cartage Cleaverville Rd 8,250.00

EFT15539 20.04.2012 Repco Auto Parts Cargo Nets 67.65

EFT15540 20.04.2012 Ralph & Beattie Bosworth Pty Ltd

KLC - Provision Of Risk Management Design Cost Planning & Document Preparation 5,500.00

EFT15541 20.04.2012 RoMe Energy & Environment Pty Ltd

KLC - Consultancy For The Mechanical Hydraulic Fire & Other Building Services - Progress Claim 742.50

EFT15542 20.04.2012 Amcap (Formerly Skipper Truck Parts)

Air Filter Primary, Safety Element, Oil Filter, Fuel Filter 478.09

EFT15543 20.04.2012 Statewide Bearings Jockey Wheel, Swivel Plate 429.72

EFT15544 20.04.2012 Kmart Karratha

Roebourne Library - Books & DVD's, 7 Mile Waste - Phone, The Youth Shed - Indoor Play Equipment 627.75

EFT15545 20.04.2012 Scarboro Painting Services Pty Ltd

Cattrall Park & Administration Office - Line Marking Of Car parks 6,787.00

EFT15546 20.04.2012 S. Subramoney Reimbursement For Fuel Purchased For Shire Vehicle 82.99

EFT15547 20.04.2012 Statewide Turf Services

Karratha Airport - Contracted Garden Service - 26.03.2012 - 31.03.2012, Mow & Slash Verges & Drains Around Karratha Town site 35,530.67

EFT15548 20.04.2012 Steve Paul & Partners (SPP)

Karratha Airport - Review Of Hydraulic Services For Water/Fire Services Upgrade 10,725.00

EFT15549 20.04.2012 Swoon Design Studio Printing - New Corporate Brochures 3,798.30

EFT15550 20.04.2012 Steel Cap Recruitment Labour Hire 14,177.81

EFT15551 20.04.2012 Shire Of Upper Gascoyne Fuel 100.00

EFT15552 20.04.2012 Telford Industries Chem-Chlor 10Kg 3,811.71

EFT15553 20.04.2012 Tradelink Plumbing Supplies Cossack - Garden Hoses & Reticulation Parts 118.66

EFT15554 20.04.2012 T-Quip Fuel & Water Separator Filter 40.45

EFT15555 20.04.2012 Schneider Electric Buildings Aust. Pty Ltd KEC - Rebuilding Database & Graphics 3,025.00

EFT15556 20.04.2012 Turf Tec Australia Bottom Blade 311.23

EFT15557 20.04.2012

State Library of WA (Office of Shared Services) Roebourne Library - Lost & Damaged Books 13.20

EFT15558 20.04.2012 Tennant Australia Pty Ltd Brush 3 Row 412.50

EFT15559 20.04.2012 UDLA Stage 5 - Defects Liability & Maintenance Administration Cattrall Park Redevelopment 8,288.50

EFT15560 20.04.2012 Vanguard Press Payroll Time Cards 1,996.50

EFT15561 20.04.2012

Karratha Timber & Building Supplies (formerly Versatile)

Angle Bracket, Hex & Nut, Bolts, Entrance Sets, Screws, Fluro Light Globes 464.15

EFT15562 20.04.2012 Vocam Worldwide Publishing Pty Ltd Online OHS Inductions & Training 7,694.50

EFT15563 20.04.2012 Westrac Equipment Pty Ltd 2000Hr Service On Cat 725 Dump Truck 4,029.58

EFT15564 20.04.2012 Wickham Newsagency Wickham Library - Magazines & Newspapers 122.70

EFT15565 20.04.2012 Woolworths (WA) Ltd Pam Buchanan Family Centre - Cafe Items, The Youth Shed - Cafe Items 1,658.29

EFT15566 20.04.2012 Wormald Australia Pty Ltd

Karratha Airport - Pumping System Maintenance - 01.04.2012 - 30.04.2012 1,358.88

EFT15567 20.04.2012 Wurth Australia Pty Ltd Brake Cleaner 159.75

EFT15568 20.04.2012 West-Sure Group TTI Kiosk - Cash In Transit Service - March 2012 2,230.80

EFT15569 20.04.2012 G. Whyte Reimbursement Of Travel Expenses - Meetings in Perth 16.01.12 To 30.01.12 1,111.56

EFT15570 20.04.2012 Webset Security Karratha Airport - Security Services - 12.03.2012 - 25.03.2012 14,749.90

EFT15571 20.04.2012 Webstream Trust (t/a Cleaning Cards) Karratha Airport - Bill Acceptor Cleaning Cards. 161.99

EFT15572 20.04.2012 Yakka Pty Ltd Employee Uniforms 4,867.64

EFT15573 20.04.2012 Sony Pictures Releasing Security Deposit For Film Hire - Walkington Theatre 500.00

EFT15574 20.04.2012 Targett Gabrielle (t/a A Labour Of Love) KAC - Aqua-Fitness Instructor Training Course 495.00


Page 66


EFT15575 23.04.2012 K. Nugent Travel Trust Withdrawal 800.00

EFT15576 24.04.2012 Allied Pickfords - Karratha

Relocation Costs For CEO As Per Council Resolution 26 Mar 12 #151968 9,195.78

EFT15577 24.04.2012 S. Kot

Conference Expense - Process Excellence For Government 2012 Melbourne 30/04/12 - 01/05/12 S Kot 481.50

EFT15578 24.04.2012 F. White-Hartig

Conference Expense - Meeting Procedures & Debating For Elected Members Perth 30/04/12 Cr White-Hartig 119.25

EFT15579 24.04.2012 Bandurrana Garlbargu Pty Ltd

Facilitation Fee For Cultural Awareness Training - 26/03/12 & 03/04/12 2,640.00

EFT15580 24.04.2012 N. Babar Conference Expense - Process Excellence For Government 2012 Melbourne 30/04/12 - 01/05/12 296.65

EFT15581 24.04.2012 Roebourne Dingo Hire Cattrall Park - Sub Surface Drainage Works 15,840.00

EFT15582 24.04.2012 Roebourne PCYC

Culture Day Celebrations In Roebourne - Costs Associated With Kids Activities Local Musician Food & Beverages 3,055.15

EFT15583 24.04.2012 Smokemart TTI Kiosk - Cigarettes 1,803.25

EFT15584 24.04.2012 Woolworths (WA) Ltd Youth Week - Make A Move 2012 Catering For Music Workshop In Roebourne 17/04/12 214.33

EFT15585 24.04.2012 E. Wright Reimbursement For Supplies & Equipment For Local History Office 199.06

EFT15586 24.04.2012 T. Wuyts Conference Expense - Aqua Fitness Instructor Training Perth 27/04/12 - 29/04/12 339.30

EFT15587 24.04.2012 P. Whitby Conference Expense - Municipal Law A Geraldton 01/05/12 - 03/05/12 382.00

EFT15588 26.04.2012 Keith Christensen Home Ownership Allowance 572.00

EFT15589 26.04.2012 Dept Of Housing & Works Payroll deductions 1,000.00

EFT15590 26.04.2012 Shire of Roebourne Social Club Payroll deductions 870.00



EFT15593 27.04.2012 WA Local Govt Superannuation Plan Superannuation contributions 211,909.77

EFT15594 27.04.2012 Commander Australia Limited Commander Service Assurance BCM - Apr/May 181.38

EFT15595 27.04.2012 GFI Asia Pacific Pty Ltd 50 Additional Mailboxes For GFI Mailarchiver To Expire April 19 2013 2,334.19

EFT15596 27.04.2012 Ispx Domain Registration For 2 Years Premium Hosting 298.80

EFT15597 27.04.2012 Pila Group Bulgarra Oval - AFL Tapered Aluminium Goal Post Set 7,211.60

EFT15598 27.04.2012 Soundgear Australia KEC - Group Fitness Sound System 8,349.00

EFT15599 27.04.2012 Gavin Construction

Karratha Youth Shed - Design & Construction Of Youth Shed As Per Tender G03-10/11 - Progress Claim 10 140,827.39

74865 23.03.2012 Ray White Real Estate 2 Delmere Dr - 6 Weeks Bond At Commencement Of Lease 12,800.00

74866 26.03.2012 Australia Post Roebourne Library - Post Office Box Service From 1 April 2012 To 31 March 2013 56.00

74867 26.03.2012 Shire Of Roebourne Exec - Tambrey Tavern - Drink For Leaving Airport Employee 1,108.55

74868 26.03.12 Cancelled Cheque

74869 26.03.12 Cancelled Cheque

74870 27.03.2012 P. Long Conference Expenses - Cr. J. Long - 30 - 31/03/2012 - Kimberley/Pilbara Leadership Forum 156.75

74871 30.03.2012 Shire Of Roebourne Payroll deductions 2,309.66

74872 30.03.2012 Shire Of Roebourne Payroll deductions 790.00

74873 30.03.2012 Australian Services Union (ASU/MEU Div.) Payroll deductions 496.80

74874 30.03.2012 Lgrceu Payroll deductions 87.00

74875 30.03.2012 Australian Super Superannuation contributions 4,678.34

74876 30.03.2012 Colonial First State Firstchoice Super Superannuation contributions 1,544.79

74877 30.03.2012 AMP Flexible Lifetime Superannuation Fund Superannuation contributions 1,052.06

74878 30.03.2012 HostPlus Superannuation Superannuation contributions 548.66

74879 30.03.2012 Mtaa Superannuation Fund Superannuation contributions 130.08

74880 30.03.2012 MLC Nominees Pty Ltd Superannuation contributions 536.72


Page 67


74881 30.03.2012 MLC Masterkey Superannuation Superannuation contributions 578.30

74882 30.03.2012

Navigator Australia Limited (Aviva Investment Services) Superannuation contributions 1,053.74

74883 30.03.2012 Rest Superannuation Superannuation contributions 1,326.66

74884 30.03.2012 Superwrap Personal Super Plan Superannuation contributions 246.90

74885 30.03.2012 Telstra Corporation Ltd Shire President Phone / Internet 14/03/12 - 13/04/12 742.36

74886 30.03.2012 Horizon Power Electricity Usage Gap Ridge Effluent Plant, 7 Mile Waste Office, Karratha Airport, Other Sites 178,293.78

74887 30.03.2012 Water Corporation Standpipe Water Usage 4,574.70

74888 03.04.2012 Western Power Karratha Airport - Cable For Power Upgrade Project 129,406.05

74889 03.04.2012 Horizon Power - Karratha KLC - Relocation of Power Line Traversing Lot 521 Dampier Road Karratha 158,190.00

74890 03.04.2012 Awesome Plumbing & Gas Pty Ltd

Refund Of Local Government Report Fee - Applicant Cancelled Request 330.00

74891 03.04.2012 Mantra On Murray Accommodation - Conference Perth 15.03.12-16.03.12 925.00

74892 03.04.2012 Shire Of Roebourne Float - Walkington Events Box Office 500.00

74893 03.04.2012 Telstra Corporation Ltd Wickham/Roebourne SES - Phone Charges 30.00

74894 03.04.2012 Horizon Power Electricity Usage Depot, Indoor Cricket, KAC, Golf Course, Apex Park, Karratha SES, Other Sites 36,576.31


74896 03.04.2012 Water Corporation

Water Usage Dodd Court Park, Karratha Child Clinic, Shire Housing, Sharpe Avenue, Other Sites 24,629.80

74897 03.04.2012 Bond Administrator Refund - 12 Leslie Loop Bond & Pet Bond 560.00

74898 03.04.2012 G. James Refund - Golf Team Building Event 80.00

74899 03.04.2012 McLeods & Co Barristers & Solicitors Legal Advice - Cyclone Hazard Matter No. 30744 1,738.90

74900 03.04.2012 Dept Of Planning & Infrastructure - Plates Vehicle Licence Plates 155.00

74901 03.04.2012 United Party Hire Pam Buchanan Family Centre- Hire Bouncy Castle Opening 25.02.12 1,534.50

74902 05.04.2012 Telstra Corporation Ltd Mobile Phone Charges 7,501.75

74903 05.04.2012 Water Corporation Standpipe Water Usage 1,873.70




74907 13.04.2012 Telstra Corporation Ltd Telephone Charges Cossack, Pam Buchanan Family Centre 251.40

74908 13.04.2012 Horizon Power Electricity Usage Bulgarra Oval, Street Lights, The Youth Shd, Other Sites 50,094.75

74909 13.04.2012 Western Power Provision Of Electrical Equipment For Karratha Airport Power Upgrade 65,529.75

74910 17.04.2012 Australia Post Postage Charges For March - Admin Office 1,725.53

74911 17.04.2012 Shire Of Roebourne Petty Cash 1,175.05

74912 20.04.2012 Rydges - Perth Accommodation - F. White-Hartig - Walkington Theatre Meeting 15.04.2012 195.00

74913 20.04.2012 Telstra Corporation Ltd Shire President Phone/Fax Charges, Karratha Airport Fax Charges 280.58

74914 20.04.2012

3 Hutchison Telecommunications Aust.

Wickham Roebourne SES Phone Charges 26/03/12 - 25/04/12 188.45

74915 20.04.2012 Horizon Power Electricity Usage Leeds Court, Sun Court, Pegs Creek Pavilion, Gap Ridge Effluent, Other Sites 4,139.22


74917 20.04.2012 Water Corporation Water Usage KAC, KEC, Admin Office, Gus Jaeger, Other Sites 53,899.75

74918 20.04.2012 C. Falconer Refund Of School Holiday Program Fees 124.00

74919 20.04.2012 Jaxon Pty Ltd Refund For Overpayment Of Planning Fees - Lot 309 Perentie Road 500.00

74920 20.04.2012 B. Knight Refund Of School Holiday Program Fees 48.00

74921 20.04.2012 McLeods & Co Barristers & Solicitors Legal Assistance 16,974.24

74922 20.04.2012 P. Long Reimbursement Of Travel Expenses To Attend The Ordinary Council Meeting 17.10.2012 2,764.30


Page 68


74923 20.04.2012 Sunstone Design The Youth Shed - Supply & Install Blinds To Office 675.40

74924 20.04.2012 Target Australia Pty Ltd The Youth Shed - Purchase Of Socks 276.50

74925 20.04.2012 Z. Tang Reimbursement - Lost Ticket Fee 89.00

74926 20.04.2012 Watering Concepts Diaphram To Suit Bermad Valve 146.30

74927 20.04.2012 D. Wilson Refund - Faulty Pay station Did Not Give Correct Change 25.00

74928 24.04.2012 Telstra Corporation Ltd Admin Building Phone Charges 01/04/12 - 30/04/12 8,446.28

74929 24.04.2012 P. Long Conference Expense - Meeting Procedures & Debating For Elected Members Perth 30/04/12 164.85



74932 26.04.2012 Australian Services Union (ASU/MEU Div.) Payroll deductions 518.40

74933 26.04.2012 Lgrceu Payroll deductions 87.00

74934 27.04.2012 Australian Super Superannuation contributions 4,090.60

74935 27.04.2012 Colonial First State Firstchoice Super Superannuation contributions 1,597.09

74936 27.04.2012 AMP Flexible Lifetime Superannuation Fund Superannuation contributions 1,052.08

74937 27.04.2012 HostPlus Superannuation Superannuation contributions 548.66

74938 27.04.2012 Mtaa Superannuation Fund Superannuation contributions 191.89

74939 27.04.2012 MLC Nominees Pty Ltd Superannuation contributions 582.28

74940 27.04.2012 MLC Masterkey Superannuation Superannuation contributions 578.30

74941 27.04.2012

Navigator Australia Limited (Aviva Investment Services) Superannuation contributions 1,053.74

74942 27.04.2012 Rest Superannuation Superannuation contributions 1,785.85

74943 27.04.2012 Superwrap Personal Super Plan Superannuation contributions 246.90

74944 27.04.2012 Shire Of Roebourne Float For 40 Mile & Cleaverville Caretakers 300.00

74945 27.04.2012 Water Corporation Water Infringement Notice - Lot 507 Falcon Parade 10/04/12 100.00

74946 27.04.2012 Shire Of Roebourne Karratha Airport Car parking Float 3,500.00

DD15269.1 28.03.2012

Western Australian Treasury Corp Loan No. 88 3,429.17

DD15270.1 12.03.2012

Westpac Corporate Credit Cards Corporate Credit Cards 37,688.91

DD15395.1 16.04.2012

SG Fleet Australia Pty Ltd Monthly Vehicle Lease Payments 15,910.53

DD15425.1 23.04.2012


DD15425.1 23.04.2012


9,853,625.07

29.03.12 Shire Of Roebourne Payroll F/E 28.03.12 551,430.19

30.03.12 Shire Of Roebourne Wages 768.99

31.03.12 Shire Of Roebourne Wages 17,402.16



19.04.12 Shire Of Roebourne Wages 719.71




1,720,837.92

Total Payments 11,574,462.99


Page 69

10.2 FINANCIAL STATEMENT FOR PERIOD ENDING 31 MARCH 2012

File No: FM.19


Reporting Author: Management Accountant


Applicant/Proponent: Not applicable


Attachment(s) Nil

PURPOSE To provide Council with a summary of the financial position for the period ending 31st March 2012. BACKGROUND In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a minimum requirement. Regulation 34(4) states that a statement of financial activity, and accompanying documents, are to be;

1) presented to the Council; (a) At the next ordinary meeting of Council following the end of the month to

which the statement relates; or (b) If the statement is not prepared in time to present it to the meeting referred

to in (a) above, to the next meeting of Council after that meeting; and

2) Recorded in the minutes of the meeting at which it is presented. In accordance with Regulation 34 (5), a report must be compiled on variances greater than the materiality threshold adopted by Council of $10,000 or 10% whichever is the greater. With this report being composed at programme level, only a general comment can be made regarding the variances.


Page 70

The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 31st March 2012:

2011-2012 Current

Amended Budget Year to Date

Budget Actual 1 July to 31 March 2012

Variance

Operating Expense (64,328,163) (45,643,094) (35,693,200)

9,949,894

Operating Revenue (incl. Rates)

94,202,408 68,202,563 71,848,922 3,646,359

Non Operating Exp

(81,277,271) (48,682,667) (42,107,024) 6,575,643

Non Operating Rev

39,447,675 23,591,404 17,678,993 (5,912,411)

Non Cash Items Included

10,381,506 7,799,498 2,192,733 (5,606,765)

Estimated Surplus BFWD 10/11

1,553,944

1,553,944

1,553,944

0

Surplus/(Deficit) 11/12 (19,901) 6,821,648 15,474,368

Note that the 2010/11 end of financial year brought forward balance has now been finalised and audited by Grant Thornton. FINANCIAL MANAGEMENT SUMMARY Statement of Financial Position Total Current Assets decreased by 4.6% from February to March. This is mainly due to debtor balance outstanding increasing into March, less a decrease in Municipal Cash balance as operating expenses progress year to date. Non-Current Assets have increased 3.2% in-line with Capital expenditure year to date. Current Liabilities have decreased 2.6% from February to March as trade creditors outstanding includes payment run for end March still included large capital payments.

2012 2012

March February

Assets 92,144,435 96,583,898

Liabilities 7,556,095 7,757,382

Assets 195,714,471 189,740,525

Liabilities 15,072,422 15,072,422

Net Assets 265,230,389 263,494,619

Current

Non Current


Page 71

Debtors Schedule Total Trade Debtors increased by 70% or $3,429,735 in the period due to regular invoices being raised and $3.35m invoices raised to RDAF and Landcorp in grants/contribution towards the construction of the Pam Buchanan Family Centre & Karratha Leisure Centre. Also continued stringent debt collection on outstanding debts > 30 Days. Rates balance is continuing to decrease following third instalments due in January & third quarter interim rating.

Debtors Continued – Aged Debtors

2012 2012 Of CurrentFebruary March Change Total

$000's $000's % %

Current 6,025,867 6,496,302 8% 78%

> 30 Days 387,808 1,507,584 289% 18%

> 60 Days 117,966 145,810 24% 2%

> 90 Days 194,176 149,049 -23% 2%

Total 4,869,011 8,298,746 70% 100%

Total 2,623,968 1,370,880 52% 100%

Non Rate Debtors

Rates Debtors


Page 72

Capital Expenditure The Shire has a 2011/12 Capital expenditure budget of $68.9 million dollars. This represents a significant increase in capital spend on the prior years actual spend of $36.2 million. The majority of the budget is associated with major Community & Recreation building and infrastructure projects that commenced in late 2010/11. Actual expenditure for the month was $5,972,024 against a budgeted figure of $5,912,828 following budget review amendments reallocated over remaining months or defer until 12/13.

Asset Class Budget YTD Actual Variance %

Annual

Orig

Budget

Annual

Amend

Budget

Land 0 0 0% 0 0

Artwork 0 0 0% 0 0

Buildings 30,281,628 26,260,136 -13% 46,878,252 46,098,595

Equipment 217,838 138,565 0% 186,700 367,534

Furn & Equip 636,348 399,755 -37% 516,200 729,176

Plant 1,118,684 1,198,616 7% 1,043,033 1,118,684

Infrastructure 8,955,398 6,268,521 -30% 20,285,959 15,449,637

Totals 41,209,896 34,265,593 -17% 68,910,144 63,763,626

31-Mar-12

YTD Annual

30-Jun-12


Page 73

Investments The Reserve Bank cash rate (overnight money market interest rate) remained at 4.25% for the month of March. The average interest rate on Shire of Roebourne Royalties for Regions reserve funds invested with Western Australian Treasury Corporation in February was 4.26%. All other Reserve funds were held in Term Deposits with Westpac Bank and on average earned 5.36%.

The Municipal funds held with Westpac Bank earned 0.01% interest on the everyday account and 4.25% on the Maxi-Direct Muni Account to maximise interest earnings. The financial statements for the reporting period are provided as an attachment in the form of:

- Financial Activity Statement Report - Operating and Capital Variance Commentary by Programme Area - Net Current Asset Position - Statement of Financial Position (Balance Sheet) - Cash and Cash Equivalent Note - Schedule of Divisional Financial Activity

LEVEL OF SIGNIFICANCE Financial integrity is of extreme significance to the viability of the Shire but also as custodian of community assets and service provision. An ability to monitor and report in financial operations, activities and capital projects is imperative to ensuring that financial risk is managed at acceptable levels of comfort. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. COUNCILLOR/OFFICER CONSULTATION Executive and Management have been involved in regular reviews of their operational and departmental budgets and notifying the Financial Services team of trends and variances arising from their operational areas. COMMUNITY CONSULTATION No community consultation is required.

Account Number Investment Accounts Balance 31 Mar 12 Interest %

185053 LSL - Cash Reserve 740,092 5.50

000063 Reserve Account 403,834 0.01

221755 Maxi Cash Reserve 14,664,312 4.25

237052 Reserve Funds 3,154,826 5.50

222432 Reserves 2 9,604,534 5.50

214256 Reserves 6 5,771,524 5.50

225422 Reserves 8 2,764,219 5.50

100664 Karratha Leisure Centre - Finbar 1,028,618 5.50

245693 Reserve Term Deposit 10,233,205 5.50

101245 RDAP New Term Deposit 1,806,497 5.50

30902/324573W Overnight Cash Deposit Facility 6,284,768 4.20

Dampier Highway Streetscape 2,063,609 4.25

STIS#1 3,022,121 4.25

345913W STIS#2 10,141,458 4.32

Total 71,683,619


Page 74

STATUTORY IMPLICATIONS Section 6.4 of the Local Government Act 1995 requires for the preparation of financial reports.

6.4. Financial report

(1) A local government is to prepare an annual financial report for

the preceding financial year and such other financial reports as

are prescribed.

(2) The financial report is to —

(a) be prepared and presented in the manner and form

prescribed; and

(b) contain the prescribed information. The prescribed format has been determined in Regulation 34 of the Local Government (Financial Management) Regulations, 1996. POLICY IMPLICATIONS The Shire’s financial reporting is prepared in accordance with Accounting Policy CF1. This is reviewed periodically to ensure compliance with legislative and statutory obligations. FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of March 2012 with the current budget in deficit to the value of ($19,901). STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides: Key Goal #2 Delivering Services Objective - Meeting the set service standards. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Priority 2009/10 - Establish work improvement groups within each division to review and streamline key processes and

practices. Key Goal #3 Local Economy Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit. Priority 2009/10 - Establish formal relationships with industry partners to coordinate investment in our communities

RISK MANAGEMENT CONSIDERATIONS Astute financial management backed by strong internal controls, policies and monitoring will ensure risks are assessed regularly and managed appropriately. Expenditure and revenue streams are monitored against approved budgets by management and the financial team with material variances being reported. It is incumbent on all managers that any perceived extraordinary variances that have, or likely to have, had occurred are escalated immediately for consideration by Executive and/or Council. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


Page 75


RELEVANT PRECEDENTS This is a routine process alerting Council of the current financial position of the Shire of Roebourne. DELEGATED AUTHORITY Officers have delegations within their duties to procure, carry out or receive monies. There is no delegation otherwise to receive these financial reports without being presented to Council. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per the Officer’s recommendation. Option 2 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to:

1. RECEIVE the Financial Reports for the financial period ending 31 March 2012

and

2. APPROVE the following actions:

a. ______________________

b. ______________________

Option 3 That Council by Simple Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996, RESOLVES to NOT RECEIVE the Financial Report for the financial period ending 31 March 2012.

CONCLUSION Council is obliged to receive the monthly financial reports as per statutory requirements. Details in regards to the variances and the commentary provided are to be noted as part of the report.

OFFICERS RECOMMENDATION

That Council by SIMPLE Majority pursuant to Section 6.4 of the Local Government Act 1995 and Regulation 34 of the Local Government (Financial Administration) Regulations 1996 RESOLVES to RECEIVE the Financial Reports for the financial period ending 31 March 2012.


Page 76

Shire Of RoebourneStatement Of Financial Activity

for the period ending 31 March 2012

Rate Setting Statement

Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

Material

Variance

>=10%

$10,000 or

more

$ $ $ $ % $

Operating

Revenues (Sources)

General Purpose Funding (excluding Rates) 6,167,246 6,197,085 5,136,747 5,552,906 - (416,159)

Governance 67,010 330,411 313,666 313,789 - -

Law, Order And Public Safety 492,915 840,678 744,850 649,177 -12.84% 95,673

Health 85,832 106,013 93,883 109,587 16.73% (15,705)

Education and Welfare 107,650 77,500 57,586 54,612 - -

Housing 329,412 329,430 247,077 226,046 - 21,031

Community Amenities 10,547,427 11,549,101 9,333,506 9,586,540 - (253,034)

Recreation And Culture 16,475,737 25,759,914 12,081,826 13,551,174 12.16% (1,469,348)

Transport 23,999,070 24,615,016 16,520,294 17,220,686 - (700,392)

Economic Services 1,482,009 1,438,199 1,102,604 1,411,154 27.98% (308,550)

Other Property And Services 110,900 376,968 333,432 361,643 - (28,211)

59,865,208 71,620,315 45,965,470 49,037,313 - (3,071,843)

Expenses (Applications)

General Purpose Funding (837,403) (1,079,683) (878,164) (694,591) -20.90% (183,573)

Governance (4,528,424) (4,722,280) (2,936,916) (2,171,995) -26.05% (764,921)

Law, Order And Public Safety (2,668,577) (2,840,710) (2,127,968) (1,596,222) -24.99% (531,746)

Health (1,258,710) (1,403,594) (1,150,973) (820,593) -28.70% (330,381)

Education and Welfare (418,199) (394,161) (312,663) (230,978) -26.13% (81,685)

Housing (1,788,847) (1,985,998) (1,392,888) (882,532) -36.64% (510,356)

Community Amenities (11,465,523) (11,760,760) (8,811,381) (7,425,227) -15.73% (1,386,154)

Recreation And Culture (18,173,036) (18,862,932) (12,863,444) (11,768,477) - (1,094,967)

Transport (17,650,864) (18,489,872) (13,680,994) (8,905,034) -34.91% (4,775,960)

Economic Services (4,127,706) (3,316,883) (1,962,018) (1,703,751) -13.16% (258,267)

Other Property And Services (678,429) 528,710 474,315 506,201 - (31,886)

(63,595,718) (64,328,163) (45,643,094) (35,693,200) -21.80% (9,949,894)

Capital

Revenue

Proceeds From Disposal Of Assets 157,281 151,826 151,826 66,727 -56.05% 85,099

Tsf From Aerodrome Reserve 4,793,987 4,527,756 3,329,260 0 -100.00% 3,329,260

Tsf From Royalties for Regions Reserve 28,223,225 19,820,815 15,232,746 15,390,453 - -157,707

Tsf From Plant Replacement Reserve 349,150 349,150 174,575 0 -100.00% 174,575

Tsf From Infrastructure Reserve 15,673,477 11,956,201 2,796,954 1,056,182 -62.24% 1,740,772

Tsf From Waste Management Reserve 0 0 0 0 - -

Tsf From Housing Reserve 0 0 0 0 - -

Tsf From Public Open Space Reserve 962,958 1,278,935 949,935 665,188 -29.98% 284,747

Tsf From Parks, Ovals and Rec Facilities 0 0 0 0 - -

Tsf From Information Technology Reserve 0 0 0 0 - -

Tsf From Aged Persons Homes Reserve 0 75,744 75,744 0 -100.00% 75,744

Tsf From Dampier Drainage Reserve 0 0 0 0 - -

Tsf From Walkington Theatre Reserve 0 0 0 0 - -

Tsf From Junior Sport Reserve 0 0 0 0 - -

Tsf From Workers Comp Res 375,000 375,000 0 0 - -

Tsf From Employee Entitlements Res 120,000 120,000 90,000 0 -100.00% 90,000

Tsf From Community Development Res 0 190,000 190,000 0 - 190,000

Tsf From Cossack Infrastructure Res 0 0 0 0 - -

Tsf From Mosquito Control Reserve 0 0 0 0 - -

Tsf From Airconditioning Reserve 0 0 0 0 - -

Tsf From Medical Services Assistance Package

Reserve 100,000 100,000 100,000 0 -100.00% 100,000

Tsf From History & Cultural Publications 0 0 0 0 - -

Restricted Funds Utilised 0 0 0 0 - -

Tsf From Restricted Cash Unspent

Grants/Contributions 492,160 492,160 492,160 492,160 - -

New Loans Raised 0 0 0 0 - -

Repayments Of Self Supporting Loans 0 2,552 2,552 2,631 - -

Repayments Of Interest Free Loans To Local

Groups 0 7,536 5,652 5,652 - -

51,247,238 39,447,675 23,591,404 17,678,993 -25.06% 5,912,411


Page 77

Shire Of RoebourneStatement Of Financial Activity


Rate Setting Statement

Original

Budget

Amended

Budget

Year to Date

Amended

Budget

Year To Date

Actual

Material

Variance

>=10%

$10,000 or

more

$ $ $ $ % $

Expenses

Purchase Of Assets - Land 0 0 0 0 - -

Purchase of Assets - Artwork 0 0 0 0 - -

Purchase Of Assets - Buildings (46,878,252) (46,098,595) (30,281,628) (26,260,136) -13.28% (4,021,492)

Purchase Of Assets - Equipment (186,700) (367,534) (217,838) (138,565) -36.39% (79,273)

Purchase Of Assets - Furniture & Equipment (516,200) (729,176) (636,348) (399,755) -37.18% (236,593)

Purchase Of Assets - Plant (1,043,033) (1,118,684) (1,118,684) (1,198,616) - 79,932

Purchase Of Assets - Infrastructure (20,285,959) (15,449,637) (8,955,398) (6,268,521) -30.00% (2,686,877)

Loan Principal Repayments (3,013,113) (3,042,870) (2,492,028) (2,492,027) - -

Tsf To Aerodrome Reserve (645,230) (3,048,000) (386,691) (480,907) 24.36% 94,216

Tsf To Airconditioning Reserve 0 0 0 0 - -

Tsf To Dampier Drainage Reserve (1,208) (1,208) (909) (825) - -

Tsf To Plant Replacement Reserve (43,727) (60,000) (49,069) (78,092) 59.15% 29,023

Tsf To Walkington Theatre Reserve (230) (230) (171) (157) - -

Tsf To Workers Compensation Reserve (56,521) (56,521) (42,390) (38,542) - -

Tsf To Royalties for Regions Reserve (875,327) (1,155,327) (936,496) (974,003) - 37,507

Tsf To Infrastructure Reserve (5,428,440) (5,774,655) (2,176,053) (2,377,884) - 201,831

Tsf To Waste Management Reserve (1,055,074) (2,630,442) (279,234) (334,048) 19.63% 54,814

Tsf To Housing Reserve (76,691) (60,000) (40,828) (52,280) 28.05% 11,452

Tsf To Parks, Ovals & Rec Facilities Reserve 0 0 0 0 - -

Tsf To Aged Persons Home Reserve (99,253) (3,703) (2,781) (2,524) - -

Tsf To Information Technology Reserve 0 0 0 0 - -

Tsf To Junior Sport Reserve (4,217) (4,217) (3,159) (2,877) - -

Tsf To Public Open Space Reserve (112,502) (80,000) (51,873) (52,453) - -

Tsf To Mosquito Control Reserve (636) (661) (99) (93) - -

Tsf To History & Cultural Publications Reserve (2,553) (2,553) (1,917) (1,741) - -

Tsf To Employee Entitlements Reserve (771,750) (771,750) (398,567) (740,092) 85.69% 341,525

Tsf To Community Development Reserve (452,550) (794,050) (601,164) 0 -100.00% -601,164

Tsf To Underground Power Reserve 0 0 0 0 - -

Tsf To Medical Services Assistance Package

Reserve (12,458) (27,458) (9,342) (8,496) - -

Interest Free Loan Principal 0 0 0 0 - -

Tsf of Unbudgeted Muni Restricted Cash 0 0 0 0 - -

Income Set Aside As Restricted Funds 0 0 0 (204,391) - 204,391

(81,561,624) (81,277,271) (48,682,667) (42,107,024) -13.51% (6,575,643)

Adjustment For Non Cash Items

Depreciation 10,303,176 10,327,785 7,745,777 2,182,053 -71.83%

Amounts Set Aside To Provisions 0 0 0 0 -

Movement in Accrued Interest 0 0 0 0 -

Movement in Accrued Salaries & Wages (136,666) (136,666) (136,666) 0 -100.00%

Movement in Deferred Pensioner Rates 0 0 0 9,064 -

(Profit) / Loss On Disposal Of Assets 185,896 190,387 190,387 1,617 -99.15%

10,352,406 10,381,506 7,799,498 2,192,733 -71.89%

Surplus Brought Forward 1 July 1,137,353 1,553,944 1,553,944 1,553,944

Amount Raised From Rates 22,555,137 22,582,093 22,237,093 22,811,609 - (574,516)

Surplus / (Deficit) 0 (19,901) 6,821,648 15,474,368

This statement is to be read in conjunction with the accompanying notes.


Page 78

Operating revenue is above the year to date budget by $3,071,843 which represents a positive variance of 6.70%. Operating Expenditure is under the year to date budget by $9,949,894 which represents a negative variance of 21.80%. In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of the above variances. General Purpose Funding Revenue Revenue up by 8.10% ($416,159) more than budgeted interest on reserves less rate write offs. Also increase in revenue raised by Interim Rates ($567,665), Property Enquiry Fees. Expenditure Expenditure is showing a variance up of 20.90% ($183,573) which is due to allocation of administration costs, less than expected rates valuation costs and rates office expenses year to date. Governance Revenue Revenue up by 0.04% ($123) which is an immaterial variance. Expenditure Expenditure is down by 26.05% ($764,921) which is due to:

1) $56,954 down on Executive Services Employment Costs (ISP position vacancy ytd) & Project Expenses spread evenly over the year - ISP consultants now engaged and budget to be spent Feb to June.

2) $185,617 down on IT Software, Network Expenses, and Main Computer System upgrades. 3) $24,848 down on Non Statutory Donations – ACADs for 2011/12 4) $52,522 down on Karratha Admin Building costs planned in Budget 5) $53,112 down on Office Expenses Corporate Services - Consultants - long term financial

planning commenced February 6) $104,931 down on employment costs Corporate Compliance, YTD vacancies 7) $78,693 down on Transformational employment and office expenses spread evenly over

the year; scope finalised and consultant contract awarded in January – Integral development.

8) $67,539 down on Subscriptions-Members of Council (WA regional cities alliance not yet paid)

9) $128,206 down on Public Affairs & Marketing and Promotion expenses. 10) $325,827 down on Administration corporate services costs allocated and Depreciation not

yet posted YTD. 11) $269,317 down on Employment Costs-Corp Services - YTD vacancies

Law, Order and Public Safety Revenue Revenue is down by 12.84% ($95,673) which is due to contributions not yet received towards rangers and local laws $170,251 - Purchase order received and agreement signed March. However the decrease is offset by unbudgeted revenue for FESA Contrib. - Wick/Roeb SES ($79,200) and Proceeds of Sale - Fire Prevention ($22,978).


Page 79

Expenditure Expenditure is down 24.99% ($531,746) which is due to:

1) $193,298 down on Anti Graffiti Initiatives & Community Safety Budget. 2) $258,795 down on Animal control & employment costs & admin allocated, new ranger

trainee positions not yet commenced 3) $64,193 down on depreciation not posted YTD. 4) $167,526 down on Cyclone preparation costs budgeted to date.

Health Revenue Revenue is up by 16.73% ($15,705) which is due to contribution to medical services package received earlier than expected. Expenditure Expenditure is down 28.70% ($330,381) which is due to:

1) $13,637 down on Karratha Clinic Building maintenance costs as budgeted 2) $27,252 down on office expenses health services 3) $105,286 down on Compliance Auditing & Inspections on Buildings to occur later in the

year 4) $166,664 down on MSIS Retention payments

Education and Welfare Revenue Revenue is down by 5.17% ($2,974) which is an immaterial variance due to Freemasons Aged person unit reimbursement. The insignificant variance is being offset by Lease Income above budget for Millar's Well & Bulgarra Daycares. Expenditure Expenditure is showing a variance down of 26.13% ($81,685) which is due to:

1) $30,841 down on Building Op costs for Day Care Centres (including Depreciation) 2) $86,301 down on Karratha Youth Shed Expenses budgeted (including depreciation –

Centre not yet operational til end Feb due to delays). 3) $49,205 down on Pam Buchanan Family centre budget year to date – Not opening until

end of February Housing Revenue Revenue is showing a variance down of 8.51% ($21,031) due to lower rent on staff housing rent year to date than budgeted. Expenditure Expenditure is down 36.64% ($510,356) which is due to:

1) $208,150 down on Leased Housing expenses YTD – vacant positions not yet filled; savings

2) $96,443 down YTD on expenses budgeted for property management outsourcing paid from march commenced Nov with house inspections January to February

3) $151,694 down on Staff Housing Op & Mtce Costs Year to Date 4) $38,654 down on Aged Persons Housing Expenses budgeted evenly over the year 5) $264,841 down on Depreciation year to date 6) $167,707 up on allocation of Staff Housing costs to be offset against Department Budgets

Community Amenities Revenue Revenue is showing a variance up of 2.71% ($253,034) mainly due to:

1) $13,208 up on Domestic Collection Fees annually raised YTD 2) $72,497 up on Industrial/Commercial Refuse disposal & collection Fees due to increased

volumes (amended in budget review Qtr2) 3) $155,720 up on Town Planning Fees


Page 80

4) $32,638 up on Contribution to Johns Creek Public Toilet - unbudgeted reimbursement of capital expenditure

5) $18,148 down on Hazardous Waste disposal fees (Income not linear) Expenditure Expenditure is showing a variance down of 15.73% ($1,386,154). The main variances are as follows:

1) $194,756 down on Litter Control - Expenditure not yet incurred for major and minor cleanups

2) $10,000 up on small business map and gap project - ahead of schedule 3) $158,004 down on budgeted loss on sale (plant) 4) $340,581 down on Depreciation not yet posted ytd for Community Amenities Assets 5) $192,059 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment

Replacement(Overestimated Plant op costs - revised in budget review to reflect) 6) $321,871 down on Local Planning Policy Strategy and Policy Development 7) $56,350 down on Recycling - contractor costs not yet incurred for metal separation 8) $20,255 up on Bin Repairs/replacement 9) $51,478 down on Public toilets maintenance costs 10) $11,934 down on Drainage expenditure. 11) $14,034 down on Removal/Disposal Of Abandoned Car Bodies - on hold until land dries

out Recreation and Culture Revenue Revenue has a variance up of 12.16% ($1,469,348). The variance is due to:

1) $32,584 down on Income Cossack expected. 2) $48,400 up on Special Youth Projects Income (Income in advance 12/13 funding) 3) $52,089 up on KEC programmes income. 4) $104,039 up on KAC Income. 5) $899,462 down on Government Grants budgeted to be invoiced ytd for Frank Butler Centre

& Other Recreation & Sport funding. 6) $1,050,000 up on year to date budget for contribution to Youth Shed ‘Fit out’ from

Woodside 7) $34,276 down on Pam Buchanan Family Centre operational income as projected 8) $1,000,000 up on Karratha Leisure Centre Government Grants invoiced.

Expenditure Expenditure has a variance of down 8.51% ($1,094,967). The main variances are as follows:

1) $224,303 down on Parks & Gardens Mtce – pending projects underway and short staffing 2) $15,639 up on Karratha Entertainment Centre Expenses more maintenance than expected 3) $56,958 down on Cossack Operating & Maintenance Expenses – due to occur during Jan-

Mar 4) $770,712 down on Depreciation not yet posted YTD from asset register - new facilities to

capitalise 5) $33,857 down on Roebourne/Wickham Community Activities expenses planned 6) $45,000 down on Contribution to St Lukes Oval 7) $87,480 on Employment Costs Recreation, KEC, KAC, RAC, Community Development,

Libraries and History Officers YTD 8) $208,844 up on KAC Maintenance expenditure to December includes $142k for cyclone

clean-up awaiting insurance claims for lighting 9) $48,236 down on RAC Maintenance expenditure as awaiting outcome of funding and

redevelopment proposal 10) $381,909 down on administration expenses distributed ytd


Page 81

11) $285,572 down on Karratha Library Contribution – Due to closure of Karratha Library funds will be accessed to operate new library

12) $100,000 down on walking paths network expenses (utilisation of funding) 13) $27,957 down on NAIDOC week expenses –expenses to be utilised for 12/13 event

preparation 14) $107,859 up on Cossack Art award expenses – Budget includes 11/12 & 12/13 prepaid

contractor expenses that overlap year due to timing of event. 15) $28,646 down on Event expenses - Walkington Theatre as forecast 16) $35,052 up on Cultural Planning and Development(incl REAF) incurred 17) $22,443 up on Open Space/ Drain Reserve Mtce and Effluent Tank mtce – Ongoing 18) $40,090 down on Effluent tank & Boat Ramp Maintenance year to date

Transport Revenue Revenue shows a variance up of 4.29% ($700,392). The main variances are as follows:

1) $952,956 up on Karratha Airport & Terminal income & Reimbursements (due to reversal of June 2011 accrued income and landings data – timing Difference & increased landing & passenger numbers addressed in budget review).

2) $192,003 down on Local Govt Road Grants & Roads to Recovery received later than budgeted. Expenditure Expenditure has a variance of down 34.91% ($4,775,960) the main variances are due to depreciation on infrastructure assets ($3,717,808) not yet applied and as follows:

1) $36,700 down on TTI Expenses – employment costs and seasonal bar expenses 2) $142,309 down on Interest on Loan – Karratha Airport – after 10/11 interest accrual 3) $213,254 down on Footpath Mtce – pending contractors 4) $123,031 down on Pastoral Access Rd Mtce – pending projects underway 5) $275,379 down on Sheeting & Reseal Roads – works pending Hearson's cove 6) $41,807 down on Other road Mtce expenses 7) $55,078 up on Street Tree and cleaning mtce expenses – Jan invoice paid 71k 8) $54,816 down on Airport Employment expenses – Exec Manager vacancy in first half of

the year and 50% Budget to reallocate to Waste Services 9) $22,626 down on Airside and Landside Mtce – YTD lower than expected - emergency

water supplies utilised due to failing infrastructure 10) $38,328 up on Karratha Terminal Bldg Mtce and Airport Security expenses year to date -

due to higher than expected electricity consumption addressed in Budget Review 11) $45,431 down on Airport Consultant for studies expenses YTD; due to be undertaken in

March/April Economic Services Revenue Revenue has a variance up of 27.98% ($308,550) due to Building Licence fees higher than budget year to date of $319,523. However these increases are offset by Karratha Community Celebration Contributions being down $15,000 as allocated to REAF events. Expenditure Expenditure has a variance down of 13.16% ($258,267) due to Dampier Highway streetscape expenses not spent to March of $157,970 commenced Late February. Building Control employment costs under budget by $48,773. Forty Mile Beach costs are under budget for $104,535 (apache funds to be expended). However, up on Administration Costs $256,499 and down on Contributions year to date to Tourist Bureaus $84,876 against budgeted month quarterly invoices raised in advance.


Page 82

Other Property and Services Revenue Revenue has a variance up of 8.46% ($28,211) which relates to Supervision of Subdivisions & new Verge bond fees implemented ($30,900) and Workers Compensation & Insurance Rebate ($18,939) less unclaimed Diesel Fuel Rebate $8,000. Expenditure Expenditure has a variance down of 6.72% ($31,886). This is mainly due to:

1) $169,077 down on ABC and overhead allocations year to date – staff vacancies & unavailable

2) $18,994 up on Workers Compensation Claims - reimbursed 3) $73,683 down on depreciation costs not yet allocated YTD 4) $85,000 down on Asset Management costs budgeted due to vacant position YTD –

Commencing Late February. Capital

Revenue

Capital Revenue shows a variance down of 25.06% ($5,912,411) - Transfers from

Reserves Year to Date under Budget to March 2012 due to delay on Major Capital projects

expenditure. Proceeds from disposal of assets are down by $85,099 Year to Date against

Budget.

Expenditure Capital expenditure shows a variance down of 13.51% ($6,575,643). This is mainly due to variances in the following areas:

1) $1,839,975 down on Karratha Leisure Centre progress as construction minor delays with cyclone season resulted in lower than expected claims year to date

2) $586,681 down on New Staff Housing Baynton West - Delay in completion of final 4 houses scheduled for final progress claim - remainder is housing Improvements to existing building maintenance

3) $40,691 up on Pam Buchanan & Frank Butler Community Centre Buildings on year to date budget

4) $987,036 down on Airport LV Power & Water Infrastructure - Tender process was extended delaying engagement of contractor

5) $112,527 Parks – Infrastructure – Cattrall Park Upgrade was reforecast to later in the year in budget review –re-opened March 2012.

6) $349,782 down on Karratha Youth Shed Building Upgrade – final progress claims to be processed, due to delay on completion of skate park; $107,890 less than expected on Equipment Fit out budget to date.

7) $649,622 down on various Public Toilets, Playgrounds Permanent Structures & Other buildings on Portable toilet blocks & Kevin Richards Oval, Scout Hall Park & RAC & Bulgarra Oval infrastructure and building upgrade projects to be completed by June 2012

8) $421,276 down on new Admin Bldg Expansion YTD and Main Building refurbishments commenced

9) $290,484 down on Waste Building & Infrastructure Improvements still to occur 10) $260,894 Community Safety – Infrastructure – CCTV & Security project 11) $238,500 down on Footpath & Roads Infrastructure Capital Program as budgeted to March 12) $479,007 down on Capital Buildings Airport - Terminal Building improvements 13) $258,686 down on Various Plant, furniture and equipment purchases 14) $164,997 down on upgrade effluent systems - Golf club tank works pending 15) $98,411 down on Karratha Library Relocation-Fit out year to date budget 16) $169,205 up Transfers to Reserves for higher interest earned YTD


Page 83

Rates Variance on budget year to date rates revenue for 2011/12 is currently up on budget by $574,516 (2.58%) to 31 March 2012 - Due to Interim Rating.


Page 84

Shire Of Roebourne Statement Of Financial Activity for the period ending 31 March 2012 Note 1. Net Current Assets

Note

Year To Date Actual

Budget Brought Forward 1 July

$ $

Current Assets Cash and Cash Equivalents - Unrestricted

7,484,768 253,448

Net Trust Liabilities in Muni

(850) 0

Trust - ATM Floats

0 0

Trust - Medical Services Incentive Services

0 0

Cash and Cash Equivalents - Restricted - LSL & R4R

740,092 540,000

Cash and Cash Equivalents - Restricted - Reserves 2 70,943,527 35,199,962

Cash - Restricted Unspent Grants/Contributions 1 517,741 Cash - Restricted Unspent Loans 1 0

Trade and Other Receivables 3 9,693,148 5,900,000

Land held for Resale - Development Costs

0 Inventories

513,198 236,402

Total Current Assets

89,891,623 42,129,812

Current Liabilities Trade and Other Payables

2,568,103 8,903,631

Bank Overdraft

0 0

Current Portion of Long Term Borrowings

525,404 -

Current Portion of Provisions

2,211,659 -

Total Current Liabilities

5,305,166 8,903,631

Net Current Assets

84,586,457 33,226,181

Plus (Minus) Items To Be Excluded Take Out Reserve Funds

(71,683,619) (35,199,962)

Take Out Fully Restricted Cash (Grants/Contributions)

(165,534) (492,160)

Take Out Fully Restricted Cash (Loans)

0 0

Take Out Restricted Cash (LSL)

0 (540,000)

Add Back Non Cash Provisions

2,211,659 651,750

Add Back Current Borrowings

525,404 2,354,191

Net Current Asset Position

15,474,368 0

Note Explanation:

1) Includes amounts received for:

- PDC Hydrology Grant

40,000

- Waterways Grant-St Luke's Oval

-

- Roebourne Enhancement Scheme

111,909

- Roebourne Community Recreation Assoc inc

23,024

174,933


Page 85

Shire Of Roebourne

Statement Of Financial Activity (con’t)


2) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Complex) are Cash Backed

3) Trade Debtors Includes Total Debtor Outstanding 31 March 2012 including amounts invoiced for:

- Air link Pty Ltd 308,813

- Apprenticeships Western Australia 11,072

- API West Pilbara Iron Ore 17,815

- Bristow Helicopters Australia 33,183

- Downer EDI Works Pty Ltd 25,444

- Instant Waste Management 120,243

- Landcorp 1,100,000

- Lyons & Peirce 194,661

- PCH Group Pty Ltd 11,112

- Pilbara Iron Services 361,409

- Skywest Airlines Pty Ltd 36,799

- Sodexo Remote Sites Australia 36,112

- Tox Free Karratha Pty Ltd 178,592

- Virgin Blue Airlines 206,738

Total Trade and Other Receivables (incl above) 8,444,881

Total Rates Debtors Outstanding 1,247,266


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Shire Of Roebourne

Statement of Financial Position


Note 2: Balance Sheet 2011/12 2010/11

$ $

Current Assets

Cash On Hand 34,800 12,840

Cash and Cash Equivalents - Unrestricted 7,967,709 2,931,736

Cash and Cash Equivalents - Restricted (Trust) 2,250,078 1,683,467

Cash and Cash Equivalents - Restricted (Reserves/Muni) 71,683,619 84,013,999

Trade and Other Receivables 9,695,032 9,391,811

Inventories 513,198 270,828

Total Current Assets 92,144,435 98,304,681

Non Current Assets

Trade and Other Receivables 74,107 83,171

Property, Plant and Equipment 104,729,734 91,970,323

Infrastructure 90,910,630 71,631,867

Total Non Current Assets 195,714,471 163,685,361

Total Assets 287,858,906 261,990,041

Current Liabilities

Bank Overdrafts 0 0

Trade and Other Payables 2,568,103 10,953,373

Trust Liabilities 2,250,928 1,683,467

Long Term Borrowings 525,404 3,017,431

Provisions 2,211,659 2,211,659

Total Current Liabilities 7,556,095 17,865,930

Non Current Liabilities

Long Term Borrowings 14,851,611 14,851,611

Provisions 220,811 220,811

Total Non Current Liabilities 15,072,422 15,072,422

Total Liabilities 22,628,516 32,938,352

Net Assets 265,230,390 229,051,689

Equity

Accumulated Surplus 181,865,762 133,720,252

Asset Revaluation Reserve 11,681,010 11,681,010

Reserves 71,683,619 83,650,428

Total Equity 265,230,390 229,051,689


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Shire Of Roebourne Statement Of Financial Activity


Note 3: Cash and Cash Equivalents

$

Municipal Fund Bank

Cash On Hand 34,800 Westpac on call 3,049,077 Term deposits – Westpac / WATC 7,168,710

10,252,587

Reserves Fund Bank

Westpac on call & Term Deposits 70,943,527 Westpac -LSL Reserve 740,092

71,683,619

Total Cash 81,936,205


Page 88

Shire Of Roebourne Statement Of Financial Activity

by Divisions by Activities for the period ending 31 March 2012

Note 4

2011/2012 Budget

2011/2012 Amended

2011/2012 Year To Date

Budget

2011/2012 Actual To

Date

$ $ $ $

Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)

EXECUTIVE SERVICES Net (Cost) Revenue to Council for Members of Council (630,795) (623,443) (567,568) (565,353)

Net (Cost) Revenue to Council for Emergency Services (116) (823) 172,766 (14,456)

Net (Cost) Revenue to Council for Cossack Infrastructure Project 0 (13,269) (13,269) (13,269)

Net (Cost) Revenue to Council for Executive Admin (1,412,063) (1,742,504) (1,017,191) (999,618)

Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract 0 145,780 145,780 145,780

Net (Cost) Revenue to Council for Human Resources (784,629) (847,675) (582,513) (552,600)

Net (Cost) Revenue to Council for Public Affairs (482,853) (442,766) (343,392) (224,206)

Net (Cost) Revenue to Council for Corporate Compliance Services (981,026) (981,886) (736,015) (612,096)

Net (Cost) Revenue to Council for Business Improvement Process (603,530) (259,214) (160,618) (82,261)

Net (Cost) Revenue to Council for Staff Housing (497,797) (620,169) (1,233,223) (923,615)

Net (Cost) Revenue to Council for Public Services Overheads (26,470) (109,588) (67,608) 508,424

COMMUNITY & CORPORATE SERVICES

Net (Cost) Revenue to Council for Rates 22,026,540 21,997,084 22,151,100 22,792,784

Net (Cost) Revenue to Council for General Revenue (1,142,167) (1,034,173) 1,770,610 2,273,786

Net (Cost) Revenue to Council for Corporate Services 2,083,783 2,034,163 747,258 786,003

Net (Cost) Revenue to Council for Information Services (619,428) (608,092) (511,485) (321,997)

Net (Cost) Revenue to Council for Television & Radio Services (23,101) (23,101) (19,848) (18,065)

Net (Cost) Revenue to Council for Cossack Art Awards (11,820) (59,160) 78,840 (27,998)

Net (Cost) Revenue to Council for Tourism/Visitors Centres (499,139) (530,776) (402,442) (317,566)

Net (Cost) Revenue to Council for Aged Persons Housing (182,243) (182,418) (29,216) (57,419)

Net (Cost) Revenue to Council for Youth Development (95,400) (44,200) (2,428) 73,991

Net (Cost) Revenue to Council for Other Culture (196,696) (291,696) (195,572) (139,481)

Net (Cost) Revenue to Council for Community Development (1,095,578) (1,157,573) (821,148) (1,148,704)

Net (Cost) Revenue to Council for Walkington Theatre (355,000) (389,000) (150,500) (108,290)

Net (Cost) Revenue to Council for Community Sponsorship (1,287,772) (1,327,812) (638,618) (614,321)

Net (Cost) Revenue to Council for Daycare Centres (182,563) (188,563) (150,871) (95,473)

Net (Cost) Revenue to Council for Child Health Clinics (99,685) (102,685) (77,863) (54,593)

Net (Cost) Revenue to Council for Karratha Entertainment Centre (1,561,168) (1,543,397) (1,188,940) (1,072,897)

Net (Cost) Revenue to Council for Karratha Aquatic Centre (1,077,362) (1,117,162) (865,933) (844,168)

Net (Cost) Revenue to Council for Roebourne Aquatic Centre (319,616) (305,102) (220,136) (38,612)

Net (Cost) Revenue to Council for Libraries (1,403,773) (1,443,461) (1,074,994) (681,948)

Net (Cost) Revenue to Council for Cossack Operations (539,021) (551,549) (390,916) (339,479)

Net (Cost) Revenue to Council for Ovals & Hardcourts (1,013,121) (1,221,493) (823,985) (752,581)

Net (Cost) Revenue to Council for Karratha Bowling & Golf (414,031) (414,031) (310,627) (318,869)

Net (Cost) Revenue to Council for Pavilions & Halls (2,885,784) (3,005,991) (1,597,860) (2,892,125)

Net (Cost) Revenue to Council for Recreation Projects (1,151,585) (1,314,110) (932,501) (504,953)

Net (Cost) Revenue to Council for Playgrounds (266,109) (262,973) (470,485) (596,562)

Net (Cost) Revenue to Council for Medical Services (17,928) (17,928) (65,119) 4,606

Net (Cost) Revenue to Council for Other Buildings 355,635 (245,365) (362,020) (232,765)

Net (Cost) Revenue to Council for The Youth Shed (1,211,500) (2,880,628) (3,969,621) (2,322,228)


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Shire Of Roebourne Statement Of Financial Activity (con’t)

by Divisions by Activities for the period ending 31 March 2012 Contd.

2011/2012 Budget

2011/2012 Amended

2011/2012 Year To Date

Amended Budget

2011/2012 Actual To

Date

$ $ $ $

COMMUNITY SERVICES (con’t) Net (Cost) Revenue to Council for Youth Centres 0 2,671,577 3,471,577 2,466,704

Net (Cost) Revenue to Council for Leisure & Learning Precinct (20,000) (20,000) (3,680,790) (21,200)

Net (Cost) Revenue to Council for Pam Buchanan Family Centre 8,075 (107,200) (100,672) (83,127)

Net (Cost) Revenue to Council for Economic Development (198,319) (173,435) (133,819) (134,907)

DEVELOPMENT, REGULATORY & INFRASTRUCTURE SERVICES

Net (Cost) Revenue to Council for Building Control 91,057 100,414 70,745 493,393

Net (Cost) Revenue to Council for Health Services (725,567) (856,933) (636,607) (584,787)

Net (Cost) Revenue to Council for Town Planning (1,101,443) (1,268,643) (890,165) (697,403)

Net (Cost) Revenue to Council for Strategic Planning (626,002) (544,034) (345,763) (33,147)

Net (Cost) Revenue to Council for Community Safety (273,291) (299,971) (671,186) (189,998)

Net (Cost) Revenue to Council for Ranger Services (1,885,365) (1,834,348) (1,504,432) (1,161,984)

Net (Cost) Revenue to Council for Camping Grounds (4,600) (17,665) 27,764 2,185

Net (Cost) Revenue to Council for Depots (320,228) (378,524) (462,890) (357,831)

Net (Cost) Revenue to Council for Vehicles & Plant 123,508 413,318 382,916 59,180

Net (Cost) Revenue to Council for Roads & Streets (2,276,055) (2,859,038) (3,227,910) (2,859,686)

Net (Cost) Revenue to Council for Parks & Gardens (1,327,691) (1,288,598) (959,807) (753,211)

Net (Cost) Revenue to Council for Drainage (201,487) (201,487) (148,616) (145,767)

Net (Cost) Revenue to Council for Footpaths & Bike Paths (534,692) (423,042) (341,870) (128,616)

Net (Cost) Revenue to Council for Effluent Re-Use Scheme (544,159) (515,979) (762,800) (579,261)

Net (Cost) Revenue to Council for Cemeteries (57,634) (53,634) (41,468) (60,710)

Net (Cost) Revenue to Council for Public Toilets (233,696) (297,437) (261,811) (198,599)

Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties (104,369) (104,369) (78,689) (55,957) Net (Cost) Revenue to Council for Roebourne Enhancement Scheme 0 0 0 0

Net (Cost) Revenue to Council for Town Beautification (1,305,558) (1,389,669) (1,049,993) (1,062,066) Net (Cost) Revenue to Council for Private Works & Reinstatements 0 0 0 99

Net (Cost) Revenue to Council for Works Overheads 0 (5,231) (36,006) 1,159,027

Net (Cost) Revenue to Council for Parks & Gardens Overheads 0 15,000 9,597 662,858

Net (Cost) Revenue to Council for Tech Services (793,863) (542,061) (408,109) (2,647,482)

Net (Cost) Revenue to Council for Tech Services Overheads (9,443) (7,375) (4,567) (3,925)

STRATEGIC BUSINESS PROJECTS Net (Cost) Revenue to Council for Project Management 0 0 (729) 20,976

Net (Cost) Revenue to Council for Waste Collection 205,808 (199,042) 158,321 238,647

Net (Cost) Revenue to Council for Landfill Operations 544,870 370,499 2,182,362 2,737,086

Net (Cost) Revenue to Council for Waste Overheads 339,677 1,306,831 1,018,883 1,025,678

Net (Cost) Revenue to Council for Karratha Airport 7,621,722 7,617,822 7,846,869 7,121,371

Net (Cost) Revenue to Council for Tien Tsin Inne 378,278 370,778 311,022 292,023

Net (Cost) Revenue to Council for Other Airports (13,473) (13,473) (10,233) (518)


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10.3 DRAFT DIFFERENTIAL RATES – 2012/13 FINANCIAL YEAR

File No: RV.10


Reporting Author: Financial Services Accountant




Attachment(s) Draft differential rates models

PURPOSE Council to consider the draft differential rates model for 2012/13 financial year for the purpose of advertising and seeking public submissions as required by the Local Government Act 1995. BACKGROUND In line with Council’s annual budget cycle, Council Officer’s seek endorsement by Council of the differential rates for the purpose of advertising and seeking public submissions. Councillors have participated in two budget workshops, where during these workshops all new initiatives, carried forward initiatives, existing budget impacts, major projects, strategic issues and key performance indicators have been considered in terms of the 2012/13 budget. The Executive Management Team has sought to implement prioritised objectives within the context of a balanced draft budget, using reasonable funding estimations. As the Shire of Roebourne has gone through a considerable dynamic growth phase, the triennial Gross Rental Revaluation increases received from Landgate Valuation Services are of a significant nature. An analysis of the impact by Landgate summarised that residential properties have increased by 17.4%, commercial by 53.87%, industrial property by 59.53%, vacant land by 5.56% and miscellaneous properties by 10.36%. The draft budget as proposed will be based upon a general increase in rates for residential ratepayers of 7 percent, which compares to 5 percent increase from the previous year. Minimum rates have also increased accordingly by 7 percent from $1,124 to $1,203, which is an increase in $79 from last year. Although the overall increase in each differential rate category to be levied is greater than CPI, Council has sought to negate the impact of such significant valuation increases through the reduction in the differential rate in the $ for the residential, commercial and industrial category. Council Officer’s have amalgamated the following differential rating categories to offer a simplified differential rates model as the categories are similar in nature and type.


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Table 1 represents which categories have been amalgamated;

Table 1

The rate in the $ for the Transient Workforce and Workforce Accommodation categories have been increased comparative to residential due to the impact these categories have on utilisation of Community infrastructure, services and amenities within the Shire of Roebourne. Currently Workforce Accommodation is modelled at 3.5 times the residential rate being 0.091973. Through the workshop process, Council has requested differing options surrounding the Transient Workforce category so that a reasonable rate in the $ can be considered so that the Shire of Roebourne can financially sustain services, maintenance and future development of infrastructure. The 2011/12 rate in the $ for Transient Workforce is 0.094630.

Council has also undertaken a review of the GRV strategic industry category and significantly increased the rate in $ to ensure Council’s financial capacity for looking towards the long term financial planning for the management and developments of existing or new assets. Table 2 represents the proposed rate in the $ in comparison to the current 2011/12 rate in the $ for each differential category.

Table 2


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With an expanding shire, the costs associated with the inevitable result of a growing local government arises in additional services to meet the needs of the community. Table 3 reflects the increase in the number of properties over the past three years.

Table 3

The current preferred draft differential rate model will see an increase to rates levied of $5,051,815. This impact does not take into consideration unimproved valuations as these revaluations have not been received by the Shire of Roebourne, accordingly these differential rate categories have not been changed. Differential rates proposed for the 2012/13 financial year are shown in the following table: Table 3


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Table 4 represents the total rates to be levied under the proposed differential rates category and the contribution for each category.

Table 4

LEVEL OF SIGNIFICANCE The level of significance in relation to this matter relates to Council being able to achieve infrastructure projects and operational services identified in the Strategic Plan. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is identified as ‘Significant’ and has implication on assets and future service delivery. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Councillors and Executive Management Team via budget workshops. COMMUNITY CONSULTATION Crucial to the process is the advertising and public submission period which provides the community with the opportunity to comment. This will commence following Council endorsement of the 2012/13 Draft Differential Rates model. Once Council has considered public submissions it may adopt and impose the rates after receiving ministerial approval. STATUTORY IMPLICATIONS Local Government Act 1995; Section 6.33 - Differential Rates Section 6.35 - Minimum Payment Section 6.36 - Local Government to give notice or certain rates

POLICY IMPLICATIONS Council Policy CE8 – Significant Decision Making Policy FINANCIAL IMPLICATIONS The financial implications resulting from the preferred differential rates model include a growth of $5,051,815 of rates to be levied in the 2012/13 financial year. The differential rates model as endorsed by Council will directly influence Council’s ability to fund expenditure requirements posed to be included in the 2012/13 budget. Minor expenses will be incurred in meeting advertisement requirements.


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STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:

Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Meeting the set service standards. Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities.

Continually review and streamline key work practices and work processes. Priorities 2011/12: Develop and review the Shires Forward Financial Plan.

Seek partners to deliver community requirements.

Key Goal #3: Local Economy “Managing and maximising the benefits of growth in the region while diversifying our economic base.”

Objectives: Developing a financially sustainable revenue stream. Initiatives 2009-13: Establish formal relationships with industry partners to maximise community benefit. Priorities 2011/12: Progress the preparation of a Local Planning Strategy for the Shire.

RISK MANAGEMENT CONSIDERATIONS The greatest risk to Council is achieving the infrastructure and operation outcomes contained within Council’s Strategic Plan. Local Government Guidelines indicate that local government has a role in ensuring that rating principles of the Local Government Act 1995 are correctly applied to rateable land within their district. In implementing suitable systems and procedures to enable this to occur, the guidelines recommend local governments observe objectivity, fairness and equity, consistency, transparency and administrative efficiency. ISSUES Economic Issues In order to equitably distribute Council’s rate base it is essential that all sectors to the community pay rates on a comparable method. Social Issues Council is reliant upon the expansion of its rating base to ensure the sustainability of infrastructure and operational services identified within its Strategic Plan. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS Annually the Shire of Roebourne applies for Ministerial Approval in order to impose differential rating for all Gross Rental Value properties and Unimproved Value properties. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


Page 95

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 6.36 of the Local Government Act 1995 RESOLVES to:

For the purpose of public advertisement and consultation of its intended Differential Rates Model for the 2012/13 Financial Year to ENDORSE the following differential rates___________

CONCLUSION The 2012/13 Annual Budget will contain expenditure considerations driven by the Karratha City of the North plan, projects already being undertaken as a result of the Karratha 2020 plan, and projects emanating from Council’s Strategic Plan. In order for these projects to be incorporated and funded in Council’s Forward Financial Plan, it is imperative that these projects and their significant financial impost be considered in Council’s setting of its differential rates model.



For the purpose of public advertisement and consultation of its intended Differential Rates Model for the 2012/13 Financial Year to:

1. ENDORSE the following differential rates;

2. INSTRUCT Acting Chief Executive Officer to ADVERTISE Council’s intention to levy differential rates on gross rental value and unimproved value properties.


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10.4 LONG TERM FINANCIAL PLAN

File No: FM.1

Responsible Executive Officer: Director Community and Corporate Services

Reporting Author: Executive Manager Financial Services




Attachment(s) 1. Draft Long Term Financial Plan Assumptions (to be tabled 17 May 2012)

2. 10 Year Forward Capital Works Plan (to be tabled 17 May 2012)

PURPOSE For Council to adopt financial assumptions and 10 year Capital Program to enable the completion of the Long Term Financial Plan by 30 June 2012. BACKGROUND As part of the Integrated Strategic Planning Framework (ISP) Council is required to prepare a 10 year Long Term Financial Plan. In order for the plan to meet the aspirations of Council and the Community a series of workshops has been held to inform the development and finalisation of Council's Forward Capital Works Plan. Council Officers have received advice from the Department of Regional Development and Lands that the Forward Capital Works Plan contained within the Long Term Financial Plan can be nominated by Council to meet the requirements of the Country Local Government Fund administered by the Department of Regional Development and Lands. LEVEL OF SIGNIFICANCE The level of significance in relation to this matter relates to Council being able to achieve infrastructure projects and operational services indentified in the Strategic Plan. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is identified as 'Significant' and has implications on assets and future service delivery. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with the Executive Management Team in the initial formulation of the Long Term Financial Plan. Workshops for Councillors were held 2 April 2012, 26 April 2012 and 17 May 2012 seeking input and guidance into the development phase of the Draft Long Term Financial Plan. COMMUNITY CONSULTATION Community Workshops were held in early May in the townships of Karratha, Wickham,

Roebourne, Dampier and Point Samson. A Community Needs and Satisfaction Survey was

also conducted in May 2012 to ascertain the long term priorities and aspirations of the


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community. Community feedback is to be provided to Council regarding the forums and the

survey that will inform the Long Term Financial Plan.

STATUTORY IMPLICATIONS Local Government Act 1995 Section 5.56 Planning for the Future POLICY IMPLICATIONS In determining the future priorities for the council, this plan will have significant implications on the policies for coming years. The Strategic Community Plan outcomes achievement is directly linked to the financial sustainability of the Council which in turn is provided by the Financial Plan. FINANCIAL IMPLICATIONS The Long Term Financial Plan, based on the Draft presented at Council and Community Workshops, highlights a growing funding gap in servicing the expanding service area and both residential and Fly In Fly Out population. Council along with Council's Executive Management Team continues to engage with the State and Federal Government as well as the Industry to seek funding recognition for operational costs associated with Community infrastructure needs. Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create

aesthetically attractive and liveable towns which will develop into more diverse and balanced communities.”

Objective - Creating aesthetically attractive and vibrant towns. Building capacity, capability and partnerships across the community. Initiatives - Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher

standard of the upkeep of homes, businesses and public space throughout the Shire. Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objective - Meeting the set service standards.

Focusing on continuous improvement and best practice. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Key Goal #3: Local Economy “Managing and maximising the benefits of growth in the region while

diversifying our economic base.” Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit.

RISK MANAGEMENT CONSIDERATIONS In the absence of operating financial contributions from external sources Council will need to consider cost reduction strategies, both capital and operational, that lead to a manageable expenditure versus revenue footprint. Furthermore, in the absence of a forward financial plan, there is a risk that we might not be able to satisfy the advanced standard of compliance with the Department of Local Government Integrated Planning and Reporting Framework.


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ISSUES Economic Issues The assumptions that form the basis of the Long Term Financial Plan are based on an reasonable assessment of potential economic factors such as inflation and cost of undertaking business within the Pilbara. Social Issues The Long Term Financial Plan is an informing document for the development of Council's Strategic Community Plan. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY Decisions made within the adoption of the Long Term Financial Plan may impact on future resourcing of Council and will directly inform the Strategic Community Plan and Corporate Business Plan.



1. ADOPT the financial assumptions contained within the Draft Long Term Financial

Plan 17 May 2012 with the following variations: a. _________________ b. _________________.

2. ADOPT the 10 Year Capital Works Plan 17 May 2012 as its Forward Capital Works Plan for inclusion in the Long Term Financial Plan 2012/13 - 2021/22 with the following variations:

a. _________________ b. _________________

Note: Adoption of the forward capital works plan is deemed to satisfy the requirements of the Country Local Government Fund administered by the Department of Regional Development and Lands.


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CONCLUSION The adoption of the financial assumptions and Forward Capital Works Plan that inform the Long Term Financial Plan is an important and prudent step that enables the completion of the Long Term Financial Plan for presentation to Council at its Ordinary Council Meeting 18 June 2012.



1. ADOPT the financial assumptions contained within the Draft Long Term

Financial Plan 17 May 2012 as attached.

2. ADOPT the 10 Year Capital Works Plan 17 May 2012 as its Forward Capital Works Plan for inclusion in the Long Term Financial Plan 2012/13 - 2021/22 Note: adoption of the forward capital works plan is deemed to satisfy the requirements of the Country Local Government Fund administered by the Department of Regional Development and Lands.


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10.5 WRITE-OFF ROEBOURNE RECREATION COUNCIL

File No: FM.28



Date of Report: 30 March 2012



Attachment(s) Nil

PURPOSE For Council to consider the write-off for the balance outstanding for the sundry debtor, Roebourne Recreation Council. BACKGROUND Roebourne Recreation Council was a not-for-profit community organisation that previously occupied the building on Lot 689 Cleaverville Road, Roebourne. As the land and building on Lot 689 Cleaverville Road, Roebourne has previously been vested in the Shire of Roebourne, property insurance has been taken out on the building and onward charged as a sundry debt to the Roebourne Recreation Council. The Roebourne Recreation Council has an outstanding debtor balance of $7,806.36. All invoices relate to the insurance premiums, of which the Roebourne Recreation Council has not paid since 2007. As the Roebourne Recreation Council has disbanded, Council Officer’s attempts over the collection of this debt have failed due to the following reasons;

According to the Roebourne Australia Post, the Roebourne Recreation Council mail box has not been cleared for some time, therefore all mail has now been subsequently returned to the Shire;

The Department of Commerce do not keep records of members or persons responsible for such associations therefore individuals cannot be located;

The members of the association cannot be held personally responsible for the debt; Even though dissolved the association does not have income to pay back the debt; The association has no goods or property of value to seize in lieu of payment.

Therefore the collection of this debt is unrecoverable based on the fact that the Shire has no legal means to collect this sundry debt. LEVEL OF SIGNIFICANCE Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as “Significant” as the write-off of debt affects the Shire of Roebourne’s ability to remain financially sustainable. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required.


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COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Local Government Act 1995 Section 3.5 Legislative Power of Local Governments Section 6.12(1(c)) Power to Write Off Debts POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Although not financially material in nature, the financial implications are that a write off of this sundry debt will decrease the collection over the reimbursement of costs incurred by the Shire of Roebourne by $7,806.36. The write-off affecting the current financial year is effectively an expense to the Shire as the money has been shown as income in previous financial years therefore it will have a negative effect on the current budget deficit. STRATEGIC IMPLICATIONS There are no strategic implications.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.




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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council RESOLVES by Simple Majority in accordance with Section 3.5 of the Local Government Act 1995, to NOT APPROVE a write off of the Sundry Debt for the Roebourne Recreation Council totalling $7,806.36.

CONCLUSION As the Roebourne Recreation Council has dissolved and Council Officer’s attempts over the collection of debt have identified further complications over seeking collection of this debt, it appears the only viable option is to write off the debt.


That Council by ABSOLUTE Majority pursuant to Section 6.12 (1(c)) of the Local Government Act 1995, RESOLVE to APPROVE the write off of the Sundry Debt for the Roebourne Recreation Council totalling $7,806.36.


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11 COMMUNITY AND CORPORATE SERVICES

11.1 ANNUAL COMMUNITY ASSOCIATION GRANT SCHEMES

File No: GS.41

Responsible Executive Officer: Director Community & Corporate Services

Reporting Authors: Manager Community Services

Senior Community Development Officer


Applicant/Proponent: Local Shire Community Associations


Attachment(s) 1. Application from Dampier Community Association

2. Application from Karratha Community Association

3. Application from Wickham Community Association

4. Letters from the Roebourne Advisory Committee and the Point Samson Community Association

PURPOSE To seek Council consideration of the applications received for financial assistance from the Dampier Community Association, Karratha Community Association and Wickham Community Association through the Annual Community Associations Grant Schemes (both ACADS and Ex-Gratia). Approve the Roebourne Advisory Committee and the Point Samson Community Association application to place indicative grant funds into reserve for the next two (2) years. BACKGROUND 2011/2012 History In recognition of the important role that Community Associations play and their ability to forge communities through a variety of events and projects, Council has committed to the provision of support and assistance through the two Annual Community Association Grant Schemes; Annual Community Association Development Scheme (ACADS) and the Ex-Gratia payments received from Rio Tinto for the Birra Birra and Kangaroo Hill camps. Community Associations have to apply for both these schemes prior to the budget resolution meeting. Annual Community Association Development Scheme (ACADS) Council resolved to allocate $100,000 to community associations of Dampier, Point Samson, Wickham and the Roebourne Advisory Committee in September 2010 as per resolution number 151287. ACADS encourages the Community Associations to apply for funding for projects that create aesthetically attractive and vibrant towns, facilitating


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inclusive and engaged communities, building capacity, capability and partnerships across the community, encouraging the building of stable and diverse communities, providing a range of appropriate facilities that reflect the demography of the communities provided that projects can be completed within twelve (12) months. Community Associations also have to demonstrate their capacity to deliver the project outcomes. Whilst Council approved the allocation of $100,000 ex GST to each Community Association in the 2011/2012 Financial Year, this amount is subject to change at Council’s discretion through the regular budget process each year. Ex-Gratia Payments (Birra Birra and Kangaroo Hill) In February 2011 Council resolved allocation of the ex-gratia payment for the communities of Wickham, Roebourne and Point Samson (resolution number 151530) as below:

That Council endorse the allocation of accrued Cape Lambert ex-gratia payment monies to Roebourne, Wickham and Point Samson in the following proportions: Wickham 50%; Roebourne 25%; and Point Samson 25%.

In 2010/11 the Birra Birra Ex Gratia payment to Council was approximately $180,000 (ex GST). However in 2011/12 due to the increase in the size of the Camp capacity a contribution of $500,000 will be made to the Shire. As per Council’s resolution, the Cape Lambert ex-gratia payment monies to Roebourne, Wickham and Point Samson will be made in the following proportions:

Wickham $250,000 (50%); Roebourne $125,000 (25%); and Point Samson $125,000 (25%).

Historically, the Dampier Community Association was allocated funds of $100,000 ex GST from the Kangaroo Hill payments. Ex gratia payments are allocated to Community Associations in accordance with Policy CS19. The amounts allocated are subject to change based on the number of beds occupied at the relevant camps. 2012/2013 Proposals Feedback from the community associations to the Councils Community Development Officers is that they are experiencing difficulty in expending the allocated funds. The reason for this is that associations are composed of volunteers and they do not have the capacity to manage projects of this scale. Some associations are of the belief that projects to be delivered should not the responsibility of the associations, but rather the responsibility of Council. Community Associations are small and many of the projects that are suggested are of a scale that requires considerable technical design and project management. Karratha Community Association, Dampier Community Association, Point Samson Community Association and the Roebourne Advisory Council have all requested for amounts to be placed in reserve (2012/2013 Financial Year) until suitable projects can be identified.


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Given the significant increase in ex gratia payments received from the Birra Birra Camp and also considering the Associations concerns regarding the expenditure of funds from the ACADS scheme, officers recommend that for the 2012/13 financial year the following financial contributions be allocated:

Wickham Community Association $250,000 (Ex Gratia) and $0 (ACADS);

Roebourne Advisory Committee $125,000 (Ex Gratia) and $0 (ACADS);

Point Samson Community Association $125,000 (Ex Gratia) and $0 (ACADS).

Karratha Community Association $50,000 (ACADS), not eligible for Ex Gratia.

Dampier Community Association $100,000 (Ex Gratia) and $50,000 (ACADS).

These allocations will address the majority of the 2012/13 requests made for funding from the association as detailed in the table below. It should be noted that Dampier Community Association requests will not be fully funded, resulting in a short fall of some $10,000.

Applicant Project Funding

Category Total Cost of Project

Funding Requested

Amount recommended

Dampier Community Association

ACADS Lions Park - Installing bollards, kiddie bike paths to the playground perimeter and shelter upgrade; Hampton Playground – soft fall and edging (retaining wall) and shelter upgrades; Dampier Lookout – install panoramic information plate and shelter upgrades 3 x community events – art exhibition and awards, DCA citizen of the Year and Family Gala day DCA rebranding and website development

Various $81,400 $81,400 $50,000. Some of the project costs may be funded from the ex gratia payment of $100,000 as long as the projects are facility development focussed as per policy.

EX-GRATIA Design & install a site specific BMX track; Purchase and install post and rail bollards to the perimeter of Hardy Reserve located between Church Road and Hardy Crescent, Dampier; BBQ Shelter for Dampier Transit Caravan Park and Upgrade Stage curtains Dampier Community Hall.

Facility Development

$78,000 $78,000 $100,000

Karratha Community Association

ACADS Community Volunteering Weeding – 8 weeding days at various spots in Karratha Sustainable September Events – includes an art competition, make art from rubbish projects with schools, environmental movie nights, bike path day to promote Karratha’s bike paths Karratha Garden Competition

Community Event

$11,700 $11,700 $50,000 $11,700 allocated to projects in 2012/13 with the remaining funds transferred to the reserve account for expenditure within 2 years as per policy.

Wickham Community Association

ACADS Purchase a portable dance floor for the Wickham Picture Garden Theatre Monitoring for the digital projection unit Administration costs (insurance, community bus,) Australia Day Event

Various $50,000 $50,000 $0


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EX-GRATIA Construction of new skate park Garden Theatre and a tandem axle trailer Purchase of mixer for the Picture Garden Theatre


$97,500 $97,500 $250,000. $97,500 to be allocated for projects detailed and $50,000 allocated against projects listed within ACADS proposal with the remaining funds transferred to the reserve account for expenditure within 2 years as per policy

Roebourne Advisory Committee

ACADS Request received to place funds allocated funds into

reserve as per attachment.

$0

EX-GRATIA $125,000

Point Samson Community Association



$0

EX-GRATIA

$125,000

No Community Association has thus far secured additional funding. LEVEL OF SIGNIFICANCE Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as “Significant”. The Annual Community Association Grant Schemes provide significant funding assistance to facilitate Community Associations in coordinating and delivering strategic, high quality community programs, events and/or services which provide a direct benefit to their community. It is a key strategy in the Shire’s objectives of facilitating inclusive and engaged communities and building capacity, capability and partnerships across the community. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Councillors within their role on the various Community Associations. COMMUNITY CONSULTATION The Community Development team have liaised with each of the Community Associations to offer support and assistance in completing the applications. Meetings with individual Community Association representative were held with the Director Community and Corporate Services, Manager Community Services and Senior Community Development Officer. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS Policy number CS19 - Annual Community Association Grant Schemes is relevant to this matter. The Scheme makes provision for projects from Dampier, Roebourne, Wickham, Point Sampson and Karratha communities to receive funding on the basis that the project provides benefit to their direct community. FINANCIAL IMPLICATIONS Should Council endorse the Officers recommendation the expenditure is in accordance with the 2012/13 draft Budget from 314200 Non- Statutory Donations. Should Council not accept the current draft budget allocations for the ACADS and Ex Gratia funding further expenditure impact on the draft budget will occur.


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STRATEGIC IMPLICATIONS This project sits within the Shire of Roebourne Strategic Plan 2009-2013: Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Providing a range of appropriate facilities that reflect the demography of the communities.

Initiatives 2009-13: Enhance the sense of community by coordinating a range of community events and activities. Develop youth programs and a plan to improve youth program and service delivery.

Priorities 2011/12: Enhance the sense of community by coordinating a range of community events and activities. Develop youth programs and a plan to improve youth program and service delivery.

RISK MANAGEMENT CONSIDERATIONS Future consideration may need to be given to budgetary implications resulting from incomplete projects as outlined should the current concerns from community associations continue. If community associations continue to experience difficulty in expending the allocated funds, significant amounts may continue to be placed in reserve. A review of the grants schemes may be required as some community associations raised concerns that many of the projects that are suggested are of a scale that requires considerable technical design and project management. Economic Issues A reduction of the Annual Community Association Development Scheme to $50,000 many impact on the submission provided by Dampier Community Association. Social Issues The provision of funding to Community Associations will assist in building the capacity of associations in coordinating and delivering strategic, high quality community programs, events and/or services which provide direct benefit to their community Environmental Issues There are no environmental issues related to this matter. Cultural & Heritage Issues The funding will provide a significant benefit to all residents within the various towns, however particularly for indigenous residents within the Roebourne community. Support for cultural events and youth activity associated would have a significant impact.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. The Roebourne Advisory Committee does however, impact on the Community Services team with assistance provided for various projects prioritised for implementation through the Annual Community Association Grant Schemes.

RELEVANT PRECEDENTS The Annual Community Association Development Scheme was previously supported as per resolution 151713. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to MODIFY the amount and/or submissions received as per Council’s determination. Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to DEFER the matter pending further information from Officer’s on specific projects.

CONCLUSION The Dampier, Wickham, and Karratha Community Associations have submitted their applications for the Annual Community Association Grant Schemes. These have been collated by Officer’s and presented for Council approval. The projects, activities and events are consistent with the values and strategies contained within the Shire’s Strategic Plan 2009-2013. Council is advised that with two of the five associations not submitting an application for specific projects (and requesting funds be placed in reserve) that the future of this grant scheme be considered. The feedback received from the community associations should be considered regarding their capacity to mange projects of this scale. Due to significant financial contributions being made to the associations via the Ex-Gratia scheme, officers have recommended a significant reduction (and some cases a $0 contribution) in ACADS to be made to community associations within the 2012/13 budget.


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That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

1. RECEIVE the applications from the Dampier, Karratha and Wickham Community

Associations under policy CS19 - Annual Community Association Grant Schemes.

2. ENDORSE an allocation of Non Statutory funding as detailed in the table below to be

considered by Council as part of the 2012/13 budget process.

Applicant Project Funding

Category Total Cost of Project

Funding Requested

Amount recommended

Dampier Community Association

ACADS Lions Park - Installing bollards, kiddie bike paths to the playground perimeter and shelter upgrade; Hampton Playground – soft fall and edging (retaining wall) and shelter upgrades; Dampier Lookout – install panoramic information plate and shelter upgrades 3 x community events – art exhibition and awards, DCA citizen of the Year and Family Gala day DCA rebranding and website development

Various $81,400 $81,400 $50,000. Some of the project costs may be funded from the ex gratia payment of $100,000 as long as the projects are facility development focussed as per policy.

EX-GRATIA Design & install a site specific BMX track; Purchase and install post and rail bollards to the perimeter of Hardy Reserve located between Church Road and Hardy Crescent, Dampier; BBQ Shelter for Dampier Transit Caravan Park and Upgrade Stage curtains Dampier Community Hall.


$78,000 $78,000 $100,000

Karratha Community Association

ACADS Community Volunteering Weeding – 8 weeding days at various spots in Karratha Sustainable September Events – includes an art competition, make art from rubbish projects with schools, environmental movie nights, bike path day to promote Karratha’s bike paths Karratha Garden Competition

Community Event

$11,700 $11,700 $50,000 $11,700 allocated to projects in 2012/13 with the remaining funds transferred to the reserve account for expenditure within 2 years as per policy.

Wickham Community Association

ACADS Purchase a portable dance floor for the Wickham Picture Garden Theatre Monitoring for the digital projection unit Administration costs (insurance, community bus,) Australia Day Event

Various $50,000 $50,000 $0

EX-GRATIA

Construction of new skate park Garden Theatre and a tandem axle trailer Purchase of mixer for the Picture Garden Theatre


$97,500 $97,500 $250,000.

$97,500 to be allocated for projects detailed and $50,000 allocated against projects listed within ACADS proposal with the remaining funds transferred to the reserve account for expenditure within 2 years as per policy

Roebourne Advisory Committee



$0

EX-GRATIA $125,000

Point Samson Community Association



$0

EX-GRATIA

$125,000


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11.2 KARRATHA APEX BUS SHELTER PROJECT

File No: RD. 12


Reporting Author: Project Officer Community Services


Applicant/Proponent: Karratha APEX


Attachment(s) Karratha APEX Bus Shelter Project proposal

PURPOSE To seek Council approval to release the LandCorp Regional Development Assistance Program (RDAP) funding of $100,000 to go towards the design, material and installation costs associated with constructing bus shelters within the Nickol West, Tambrey Estate and Baynton West estates, as part of the Karratha APEX Bus Shelter Project (Project). BACKGROUND In October 2010, Karratha APEX approached the Shire of Roebourne (the Shire) to assist in the provision of designing and installing approximately 30 bus shelters over a two year period throughout the Shire. At the November 2010 briefing session, Karratha APEX presented their Project proposal to Council (see attachment) and as a result the Project gained “in principle” support from the Councillors. Since then Karratha APEX has held discussions and liaised with a large number of key stakeholders to maintain and gain additional support. Organisations that have been involved include; Rio Tinto, Pilbara Development Commission, Public Transport Authority, Lotterywest, Woodside, Fortescue Bus Service, Pilbara TAFE, LE Roberts Drafting and Design (LE Roberts), Woodside, office of Vince Catania MLA, Department of Education and the principals of all schools within the Shire. In October 2011, the Shire Chief Executive Officer (CEO) received confirmation of LandCorp RDAP funding of $100,000 that would go towards the construction of bus shelters in Nickol West, Tambrey Estate and Baynton West with delivery in 2011/12 or 2012/13. Karratha APEX informed the Shire in March 2012 that the initial stage of the Project would include drafting professional design drawings of bus shelters, quantifying surveying, engineering, and an elemental breakdown. It was identified by Karratha APEX the cost of the initial stage would be $20,000 to $30,000. Rio Tinto also indicated that as soon as the initial stage of the Project was underway their contribution would be to appoint a Project Manager to manage the Project through to completion.


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Karratha APEX informed the Shire that they will use LE Roberts to professionally draft the design of the bus shelters and will satisfy any conditions the Shire may stipulate if they are to receive funding to go towards the Project. LEVEL OF SIGNIFICANCE Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as not being “Significant”. As part of the Karratha APEX project, the design and construction costs associated with delivering bus shelters to the LandCorp estates is already budgeted for through the $100,000 funds from the RDAP. The only financial implications to the Shire will be the potential maintenance costs to the bus shelters, however this shouldn’t affect the Shire’s capacity to perform its role in the future. Karratha APEX has also confirmed that they will carry out minor maintenance duties if approved by Council at the time. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place between the Officers, the Director Community and Corporate Services and the Councillors present at the November 2010 briefing session. Karratha APEX will also provide the final design of the bus shelter to Council as an information item in the future. COMMUNITY CONSULTATION Karratha APEX has consulted with many stakeholders within the community including; Rio Tinto, the Shire, Pilbara Development Commission, Public Transport Authority, Lotterywest, Woodside, Fortescue Bus Service, Pilbara TAFE, LE Roberts, Woodside, office of Vince Catania MLA, Department of Education and the principals of all schools to highlight and to encourage stakeholders to be involved in the Project. STATUTORY IMPLICATIONS Section 3.18, Performing executive functions of the Local Government Act 1995 applies if Council agree to support the Karratha APEX Bus Shelter Project. A building approval is not required at this stage of the Project, however LE Roberts will need to ensure that their bus shelter designs are architectural drawings and engineering certified to withstand the winds. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS The financial implications for the Shire is that the RDAP funding of $100,000 must be expended to construct bus shelters in the Nickol West, Tambrey Estate and Baynton West estates by the end of 2012/2013 financial year. Officer’s will first provide an initial payment to Karratha APEX upon receipt of an invoice for the bus shelter design and then on receipt of an invoice to carry out the delivery of bus shelters in designated areas as per LandCorp agreement. STRATEGIC IMPLICATIONS The Shire of Roebourne’s 2009-2013 Strategic Plan provides: Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Creating aesthetically attractive and vibrant towns. Building capacity, capability and partnerships across the community. Providing a range of appropriate facilities that reflect the demography of the communities.


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RISK MANAGEMENT CONSIDERATIONS If Council support the Karratha APEX Project the risk considerations will be that the funds are directly utilised to construct bus shelters in Nickol West, Tambrey Estate and Baynton West by the end of 2012/2013 financial year. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues The bus shelters will provide the community with aesthetically attractive infrastructure, which will positively influence the wellbeing of an individual and create a greater sense of community ownership. The Project will also build partnership throughout the community. Environmental Issues The bus shelters will provide a more liveable community due to the infrastructure providing more sun, wind and rain protection to residents using the bus service. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is minimal impact on Community Services Officers and possibly Technical Services to oversee that Karratha APEX is utilising the funds to deliver bus shelters as discussed within the report.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY Nil VOTING REQUIREMENTS SIMPLE Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT APPROVE the Officers recommendation and PROVIDE direction as to an alternative outcome.


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CONCLUSION The Bus Shelter Project is managed by Karratha APEX and will provide the Shire with approximately 30 attractive bus shelters. These bus shelters will contribute towards making the community more liveable due to the permanent infrastructure that will provide some protection from the weather elements and create a greater sense of community for those community members involved in the Project. The requirements for the expenditure of LandCorp RDAP funding of $100,000 sits within the project scope of the Karratha APEX Bus Shelter Project therefore the Officer recommends that Council support the Project with the condition that Karratha APEX will agree to utilise the funding provided by the Shire to pay for the bus shelters design, installation costs and within a timeframe as discussed within the report.


That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to SUPPORT the Karratha APEX Bus Shelter Project, with the following conditions:

1) Karratha APEX utilise the funding from the Shire for costs directly associated

in delivering the construction of bus shelters within Nickol West, Tambrey

Estate and Baynton West, including architectural and engineering certified

designs, mapping of locations, construction as well as the instruction of bus

shelters

2) Karratha APEX will complete delivery of bus shelters within Nickol West,

Tambrey Estate and Baynton West by the end of the 2012/13 financial year.

NOTE: The Chief Executive Officer will negotiate the conditions of funding/maintenance for the bus shelter project within Nickol West, Tambrey Estate and Baynton West.


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11.3 KARRATHA LEISURE COMPLEX MANAGEMENT PLAN

File No: CS.59, CP.223


Reporting Author: Manager Community Facilities




Attachment(s) Karratha Leisure Complex Management Plan

PURPOSE For Council to adopt the management approach for the Karratha Leisure Complex recommended by the Shire’s Community Facilities Department. BACKGROUND Following Council’s direction to construct the Karratha Leisure Complex, Officers commenced preparation of a Facility Management Plan. A consultancy brief to attract a suitable leisure consultant to prepare the Management Plan for the Karratha Leisure Complex (KLC) was released in 2011 and Jenni Brown Consultancy was awarded the contract and provided significant input to this Management Plan. The following assumptions have been made in developing the management and financial plan for the Karratha Leisure Complex. General

The Management Plan is a rolling “live” document during the first year of operations

and will be updated regularly as assumptions become actuals.

Staff attraction and retention strategies will be successful, thereby creating

consistency in program delivery.

Population projections of substantially increased population over the next 5 – 20

years are viable predictions, thereby increasing staff pool and user base.

The fees and charges recommended in this report, particularly relating to those

involving a change in policy for the junior fees within the KLC are adopted.

All housing costs are based on an open rental market.

The tenancy office spaces are leased out through an open market process at Non

Retail Commercial rates of $450 per square meter per annum, and are occupied

60% during the first year.

Cleaning costs are estimated based on a square meter rate in comparison to

existing facilities.

The Management Plan does not include the operation of the adjoining ovals and

clubrooms.

The facility is operational by 1 July 2013.

The transition process commences once the Management Plan is endorsed and full

staffing is in place by 1 July 2013.


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All programming is based on and flexible pending demand, resources available and

cost practicality.

The gymnasium is practically able to operate as a 24 hour access gym.

The holiday program is successful in its application to become a license full day

care program, providing parents with the available rebates.

A minimum of 58 functions are booked and run through the function centre

annually.

The Managers position and costs are allocated 50% towards the centre and 50%

towards the Wickham Sporting Precinct and Eastern Corridor Facilities, and this

direction is accepted by Council and Rio Tinto.

Depreciation is based on existing facilities, plus 30% due to the size of the Karratha

Leisure Complex.

No equipment purchasing is required during the first year.

Sports Halls

The KLC, with the outdoor courts will cater for existing users of the Karratha

Entertainment Centre, Karratha Aquatic Centre and the Bulgarra Netball Courts.

The Karratha Gymnastics Club, Karratha Netball and Karratha Amateur Basketball

Association will be prominent users/hirer’s of the KLC. Each of these

clubs/Associations have indicated an ability and planning to expand their existing

programs within the within the KLC. With the indoor and outdoor courts in close

proximity, expansion of existing program base and development of new programs is

possible.

Facility Management will conduct additional social sports programs for sports not

catered for in the above manner. The budget is inclusive of 2 senior sports

programs and 2 junior sports programs in addition to the sporting association use.

The Shire of Roebourne will be successful in obtaining certification to conduct the

Holiday Program as a licensed program, thereby providing funding options for

parents and guardians. This will allow for a fully functioning licensed program

operating each day of school holidays for the full day.

Kid’s Indoor Play Gym

The Karratha Gymnastics Club will utilise the Kid’s Indoor Play gym for kindy gym

programs.

The Kid’s Indoor Play Gym will have established user base due to its operation in

the Karratha Youth Shed location prior to transfer to the KLC. The increased

amenity at the KLC should enhance this user base.

Aquatics

The KLC aquatic facilities will provide for greater flexibility in programming options.

Existing general swimming attendance will increase based on increase population,

improved access to the facilities, complementary facilities (Kiosk and crèche) and

the provision of increased leisure water play opportunities. The budget reflects this

increase in use.

Swimming lesson income and expenditure has been based on a much expanded

program than exists at the Karratha Aquatic Centre (KAC). Demand for swimming

lessons is high in the town of Karratha. The budget has been based on 6 mornings


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a week and 2 afternoons per week, with 2 teachers on Monday, Friday and

Saturday, and 3 teachers Tuesday, Wednesday and Thursday. Lessons conducted

from 9:00am – 12:00pm and 3:00pm – 6:00pm. Classes are 30 minutes in duration,

allowing for up to 180 classes per week. Whilst the total budget is not reflective of a

full swim school, it is based on approximately 900 enrolments.

With increased pool space suitable to conduct lessons, increased population

forecasted, high number of children within the population and a high demand, this

program has substantial potential and has been included in the budget as such.

There are increased opportunities to attract teachers to the program with an on-site

crèche and a shared housing opportunity.

During draft stages of the attached Management Plan, information and management philosophies outlined within were used as basis for the Business Plan and funding applications. LEVEL OF SIGNIFICANCE Under Council Policy CE8 – Significant Decision Making the outcomes and recommendations presented through this report are of high significance. Particular reference is made to unbudgeted funds, strategic assets and service delivery to the community. The KLC is a new complex and represents a new approach by the Shire to service provision and quality of amenities in the recreation and leisure field. COUNCILLOR/OFFICER CONSULTATION Councillor consultation has occurred on several occasions, most recently through a Council briefing held on the 12th April 2012, outlining the approach and assumptions made by the Community Facilities Department. Council was presented with a summarised version of assumptions during this Council briefing presentation. A detailed list of assumptions is presented below and is outlined in the Management Plan. COMMUNITY CONSULTATION Attachment 1 of the Management Plan outlines the community consultation undertaken to date. In summary there has been four series of consultation phases, dating back from 2009 through to 2012. Community consultation is still current with community groups in constant contact with Community Facilities staff and the wider community updated through a Communication Plan, coordinated by the Shire’s Strategic Projects Department. STATUTORY IMPLICATIONS Section 3.59 of the Local Government Act 1995 outlines implications for Local Governments when undertaking commercial ventures. A summary of this section requires Council to action the following;

- Prepare a Business Plan

- Advertise State-wide its intentions to undertake a major trading venture (Not

Completed)

- Request approval from the Minister to undertake a major trading venture (Not

Completed)


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Through the advertising and for the purpose of section 3.59 of the Local Government Act 1995 it is said the following components of the Karratha Leisure Complex could be deemed to be of commercial nature;

- Café

- Swim School

- Health and Fitness Centre

- Functions

- Kids Indoor Play

- Tenancy Offices

POLICY IMPLICATIONS There is no Policy Implications in relation to this matter. FINANCIAL IMPLICATIONS The financial implications of operating the Karratha Leisure Centre are detailed in the below table. The costs are compared with previous operating deficits of the Karratha Entertainment Centre and Karratha Aquatic Centre and can be viewed in detail under in the attached Management Plan.

KAC/KEC 09/10 KAC/KEC 10/11 KAC/KEC 11/12 KLC maximum operating deficit

$ 2,409,034.31 $ 3,516,319.00 $ 2,917,975.00 $ 2,651,571.20

Due to the large amount of assumptions within the management plan, it is feasible for the operating deficit to fluctuate 15% from the projected amount resulting in an operating deficit between $1,959,856.97 and $2,651,571.20. Council should note the improvement on operational costs is paired with a significant improvement in service provision and quality of facilities. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Creating aesthetically attractive and vibrant towns.

Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Encouraging the building of stable and diverse communities. Providing a range of appropriate facilities that reflect the demography of the communities.

Initiatives 2009-13: Progressively implement and review the key priorities of the Karratha 2020 Plan. Ensure the Karratha Learning and Leisure Precinct, as designed in conjunction with the Department of Education. Enhance the sense of community by coordinating a range of community events and activities. Encourage engagement of transient workers in community/sporting activities. Develop youth programs and a plan to improve youth program and service delivery.

Priorities 2011/12: Commence construction of the Karratha Leisure Precinct. Enhance the sense of community by coordinating a range of community events and activities. Develop youth programs and a plan to improve youth program and service delivery. Encourage engagement of transient workers in community/sporting activities.

Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery that meets our communities’ expectations”

Objectives: Increasing the profile of the organisation to attract high quality candidates and ensuring Human Resource policies reflect best practice.


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Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities. Priorities 2011/12: Set service standards and regularly review to ensure they reflect the communities’ priorities.

Seek partners to deliver community requirements. Construct additional staff office space.

RISK MANAGEMENT CONSIDERATIONS Risk Management considerations are detailed within attachment 3 of the Management Plan. In essence the plan addresses risk across the following areas;

Customers, clients and stakeholders

Employees, volunteers and their skills

Environment

Quality of service

Assets and intellectual property

Contractual and statutory obligations

Image and reputation

In addition to the risks addressed through the Management Plan, management risks are identified within the wider project plan and risk assessment which is maintained and monitored through the Strategic Projects Directorate.

ISSUES Economic Issues The Management Plan has indirect implications to the economy of the Shire. A first class recreational facility with the ability and resources to operate large scale events will attract tourists and visitors from around Western Australia. Additionally, the increased amenity and service level will add to the attraction of families and private sector employees choosing to relocate to the Shire, rather than opt for a FIFO employment option. Social Issues The impact on social and community aspects is significant. The Karratha Leisure Complex has the capacity to provide the community and visitors to the Shire with a level of service and quality of facility that is associated with being in a City. To fully realise the potential of the Karratha Leisure Complex resourcing assumed through the Management Plan requires support Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no cultural and heritage issues related to this matter.

IMPACT ON CAPACITY The impact on capacity relating to this report is high. Staffing structures and resources required to operate the facility to the aspired and assumed service level will require a significant increase on current levels. The appropriate management approach recommended translates to realistic workloads and staff expectations. Any reduction in staffing will result in a reduction in service level.


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RELEVANT PRECEDENTS Council has previously adopted and endorsed management plans for new community facilities, for example;

Karratha Youth Shed

Pam Buchanan Family Centre

Frank Butler Community Centre

DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.59 of the Local Government Act 1995 RESOLVES to AMEND the Karratha Leisure Complex Management Plan (assumptions and strategies)

CONCLUSION The Karratha Leisure Complex Management Plan has been prepared based on existing knowledge of operating requirements and future assumptions based on educated assessments and future growth modelling aligned with population projections. The Management Plan as presented proposes a significantly increased level of service to the community and reduced operating deficit in comparison to existing facilities and services.


That Council by ABSOLUTE Majority pursuant to Section 3.8 and 3.59 of the Local Government Act 1995 RESOLVES to:

1. ENDORSE the Karratha Leisure Complex Management Plan as presented and

costings contained therein;

2. INSTRUCT the Chief Executive Officer to proceed with actions required under Section 3.59 of the Local Government Act in order for Council to undertake a commercial venture, being the Karratha Leisure Complex and its associated business aspects.


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11.4 YABURARA HERITAGE TRAIL STEERING COMMITTEE MINUTES APRIL 2012

File No: CR.61


Reporting Author: Local History Officer



Attachment(s) Minutes of Yaburara Heritage Trail Steering Committee meeting held Monday 30 April 2012

PURPOSE To present for Council consideration the minutes of the Yaburara Heritage Trail Steering Committee meeting, held Monday 30 April 2012. BACKGROUND The Yaburara Heritage Trail was established in 1989 as a 3.5km linear walking trail through the Karratha Hills. The trail was designed to offer tourists and locals an insight into the natural and cultural heritage of the region and recreational opportunities. The Dampier Salt Shakers and Rotary Karratha initiated the trail with funding through the Bicentenary Heritage Trails Network. The Shire of Roebourne took over the management of the trail in 1999 and have more recently appointed a steering committee in December 2011 (Resolution Number: 151848 and 151951). The April Yaburara Heritage Trail Steering Committee Meeting was held on Monday 30 April 2012. Draft minutes of the meeting are provided as an attachment to this report.

Key matters considered at the meeting were:

Short-term actions deemed necessary to reduce current vehicle damage to the trail,

prior to the trail upgrade. Production of “Strictly No Vehicle Access” signs has

progressed and arrangements for their installation have been made. Discussion

ensued regarding the issue of signs being erected on Crown land, however as the

signs will be placed adjacent to existing Shire of Roebourne signs, the Steering

Committee agreed to progress as planned. The installation of the signs as

previously resolved by Council (Resolution Number: 151983) will aim to retard the

degeneration of the trail from 4WDs and trail bikes. The issue of land vestiture and

boundaries will be resolved and/or clarified through the development of the final

management plan.

Preparation of a Memorandum of Understanding between the Shire of Roebourne

and the National Trust of Australia (WA) is underway. The Manager Community

Services advised that an update will be provided at the May meeting.

Repositioning of signs at the Pilbara Institute entrance to the trail. The Karratha

Leisure Centre Project Manager has advised that he has made a request to Pindan

to move the current signs to a new, more accessible location. Update to be

provided at May meeting.


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A draft public information flyer has been produced. This is currently being circulated

to Steering Committee members for comment. A quote of $203.50 for layout has

been received from Swoon Design.

A Water Corporation representative will be invited to the May or June meeting in

order to discuss possible options to upgrade the trail access road.

A letter to the Ngarluma Aboriginal Corporation Board has been drafted, to solicit

input on the spelling of Yaburara (Jaburara) and the proposed name change for the

trail from Yaburara Heritage Trail to Yaburara (or Jaburara) Heritage Walk Trail.

Youth Justice have enquired as to whether they could be involved with weed

removal via a Community Service program. The Committeee recommends sending

a letter to the Karratha Community Association requesting they take on coordinating

this weed removal project with Youth Justice.

LEVEL OF SIGNIFICANCE Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as “Significant” as implementation of the recommendations provided by the Yaburara Heritage Trail Steering Committee will involve substantial endeavour by Council Officers, including undergoing a public consultation process, applying for additional funding and potential ongoing cost implications to the Shire. This significance will be minimised with the completion of an MOU between the Shire of Roebourne and the National Trust. COUNCILLOR/OFFICER CONSULTATION Consultation has been undertaken, and will continue to be undertaken with various officers as needed in regard to resolving action items. Councillors would be aware of the Management and Interpretation Plan (Res No: 151848). COMMUNITY CONSULTATION Initial consultation has taken place with four organisations, each of which has provided a letter of support to the Lotterywest application (required to develop the final Management and Interpretation Plan). These are Karratha Community Association, Water Corp, Rotary Club of Karratha and Karratha Visitor Centre. An information flyer for increased public awareness has been drafted up and will be presented to Council in June, with wider and more detailed public consultation to take place as the project progresses. A letter to the Ngarluma Aboriginal Corporation Board requesting feedback will also be sent as previously resolved. STATUTORY IMPLICATIONS The Yaburara Heritage Trail Steering Committee is an official committee of Council appointed under Section 3.18 of the Local Government Act 1995. POLICY IMPLICATIONS Any recommendations accepted by Council will be subject to CF6 Purchasing Policy. FINANCIAL IMPLICATIONS There is currently $30,000 allocated in the Shire budget (2011/2012 Financial Year) for use towards the trail upgrade. The National Trust, through a Memorandum of Understanding, can be engaged to develop a final Management and Interpretation Plan. This would ensure a cohesive, inclusive and informative strategy can be developed to direct the trail upgrade, minimising the work required to be undertaken by Officers and Committee members and ensuring the correct


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level of community consultation is undertaken. Payments will be made from the allocated budget and LotteryWest grant monies. As the budget already exists, there will be no unbudgeted implications to the Shire. STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009-2013 provides:

Key Goal One – Communities.

Creating aesthetically attractive and vibrant towns.

Facilitating inclusive and engaged communities.

Building capacity, capability and partnerships across the community.

Providing a range of appropriate facilities that reflect the demography of the communities.

Specifically stated as a priority for 2011/12:

Complete the management plan for the Yaburara Heritage Trail

RISK MANAGEMENT CONSIDERATIONS The trail is currently in urgent need of upgrading, with the main route presenting risks and dangers to trail users and much signage being in a state of disrepair. The heritage values of the trail are being jeopardised because of poor directional signage and the lack of a clearly marked path in places and by four wheel drive vehicles accessing the trail from the TAFE car park entrance, causing damage to the fragile ecology. Timely installation of the Strictly No Vehicle Access signs will assist in alleviating the problem, whilst clarification around cadastral boundaries will be useful to ensuring appropriate risk management considerations are undertaken by the Shire of Roebourne. ISSUES Economic Issues Implementation of the Plan will identify many business opportunities associated with the trail that should be developed in association with Traditional Owners. The improvement of the trail could potentially lead to greater tourism of the area. Social Issues Improvements to the trail will provide a way to engage the community with the history and heritage of their environment and provide a better understanding of the Traditional Owners. Petroglyphs are accessible on the trail, offering an opportunity to view these at a close proximity to Karratha and providing the opportunity to inspire and foster informal and formal learning opportunities related to the area’s flora, fauna, geology and indigenous art. Any necessary improvements not conducted in a timely manner will impact on the Karratha Community Association Fun Walk. Environmental Issues Vehicle access is causing damage to the ecology and archaeology of the trail and therefore presents an immediate risk to the heritage values of the trail. Parts of the trail show evidence of erosion and stressed microhabitats and there is an urgent need to remove buffel grass and kapok in the hills. The Committee’s recommendation to send a letter requesting the Karratha Community Association take on the role of coordinating a weed removal program with Youth Justice will assist in furthering actions towards these environmental issues. Cultural & Heritage Issues It has been recommended that Ngarluma Aboriginal Corporation (NAC) be closely involved in the trail interpretation, redevelopments, decisions about trail routes and ongoing trail management. This is further supported in the Terms of Reference where six community members are to be appointed to the committee, one being a representative of NAC.


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A letter will be sent to the NAC Board in May 2012 on possible trail name changes and spelling. Ngarmula recommendations could subsequently be incorporated as part of community consultation and public awareness initiatives, necessary to develop a final interpretation plan. IMPACT ON CAPACITY The Yaburara Heritage Steering Committee requires significant input by the Local History Office to progress its recommendations. This impact on capacity will be significantly reduced in finalising the draft Memorandum of Understanding with the National Trust to progress the development of a final Management and Interpretation Plan. This draft is currently under consideration by the National Trust.

RELEVANT PRECEDENTS As an official committee to Council, minutes for the Yaburara Heritage Trail Steering Committee meetings are regularly presented for consideration. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s Recommendation.

Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act, 1995 RESOLVES to:

1. RECEIVE the minutes of the Yaburara Heritage Trail Steering Committee meeting

held Monday 30 April 2012.

2. NOT ENDORSE the following recommendations of the Yaburara Heritage Trail

Steering Committee meeting held Monday 30 April 2012:

a. That the quote from Swoon Design to format the draft flyer be accepted and

progressed.

b. That the Yaburara Heritage Trail Steering Committee proceed with sending

a letter to Karratha Community Association requesting they take on role of

coordinating the weed removal; Youth Justice project.

Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT RECEIVE the minutes of the Yaburara Heritage Trail Steering Committee meeting held Monday 30 April 2012, and request that the Yaburara Heritage Trail Steering Committee reconsider the Agenda items previously presented at the next available meeting.


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CONCLUSION A Yaburara Heritage Trail Steering Committee Meeting was held on Monday 30 April 2012.

Key matters considered at the meeting were:

Short-term actions deemed necessary to reduce current vehicle damage to the trail,

prior to the trail upgrade. Production of “Strictly No Vehicle Access” signs has

progressed and arrangements for their installation have been made. Discussion

ensued regarding the issue of signs being erected on Crown land, however as the

signs will be placed adjacent to existing Shire of Roebourne signs, the Steering

Committee agreed to progress as planned. The installation of the signs as

previously resolved by Council (Resolution Number: 151983) will aim to retard the

degeneration of the trail from 4WDs and trail bikes. The issue of land vestiture and

boundaries will be resolved and/or clarified through the development of the final

management plan.

Preparation of a Memorandum of Understanding between the Shire of Roebourne

and the National Trust of Australia (WA) is underway. The Manager Community

Services advised that an update will be provided at the May meeting.

A draft public information flyer has been produced. This is currently being circulated

to Steering Committee members for comment. A quote of $203.50 for layout has

been received from Swoon Design.

Repositioning of signs at the Pilbara Institute entrance to the trail. The Karratha

Leisure Centre Project Manager has advised that he has made a request to Pindan

to move the current signs to a new, more accessible location. Update to be

provided at May meeting.

A Water Corporation representative will be invited to the May or June meeting in

order to discuss possible options to upgrade the trail access road.

A letter to the Ngarluma Aboriginal Corporation Board has been drafted, to solicit

input on the spelling of Yaburara (Jaburara) and the proposed name change for the

trail from Yaburara Heritage Trail to Yaburara (or Jaburara) Heritage Walk Trail.

Youth Justice have enquired as to whether they could be involved with weed

removal via a Community Service program. The Committeee recommends sending

a letter to the Karratha Community Association requesting they take on coordinating

this weed removal project with Youth Justice.

OFFICER'S RECOMMENDATION That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act, 1995 RESOLVES to:

1. RECEIVE the minutes of the Yaburara Heritage Trail Steering Committee

meeting held Monday 30 April 2012.

2. ENDORSE the following recommendations of the Yaburara Heritage Trail Steering Committee meeting held Monday 30 April 2012:

a. That the quote from Swoon Design to format the draft flyer be

accepted and progressed.

b. That the Yaburara Heritage Trail Steering Committee proceed with

sending a letter to Karratha Community Association requesting they

take on role of coordinating the weed removal; Youth Justice project.


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11.5 ROEBOURNE ADVISORY COMMITTEE MINUTES MAY 2012

File No: CS.4

Responsible Executive Officer: Director Community And Corporate Services

Reporting Author: Manager Community Services


Applicant/Proponent: Roebourne Advisory Committee

Disclosure of Interest: Cr White-Hartig – Application for Community Events Funding

Attachment(s) Minutes of Roebourne Advisory Committee meeting held Monday 14 May 2012

PURPOSE To present for Council consideration the minutes of the Roebourne Advisory Committee (RAC) meeting held Monday 14 May 2012. BACKGROUND A Roebourne Advisory Committee (RAC) meeting was held on Monday 14 May 2012 at the Roebourne Hospital meeting room. Draft minutes of the meeting are provided as an attachment to this report. A summary of the key matters considered at the meeting were:

Investigations into a sullage dump facility being placed at the Wickham Transfer

Station (WTS) was not found to be feasible. The Waste Transfer Station at

Wickham is available to dump ‘solid’ waste that is then transferred back to 7 Mile.

The facilities for transporting general rubbish waste are stored in open bins and

taken by road to the 7 mile tip and would require a change in the waste licence with

the Department Environment and Conservation (DEC). Officers to investigate

possible alternate locations, whilst overall issue of sullage facilities to be addressed

through channels other than RAC.

Draft letter regarding historical signage to be presented at next RAC meeting. Letter

to be addressed to the Shire for forwarding to Main Roads.

No feedback thus far from community or Aboriginal Corporations regarding

rewording of the Rock Wall, however timeline open until 1 June. Committee to

discuss any further considerations at June meeting after consultation concludes.

A number of considerations have been identified regarding updating names on the

Roebourne memorial. Officers to progress with current approach, including the

meeting scheduled with local RSL and Pilbara Regiment. Update to be provided at

June RAC meeting

Two new applications for community funding were received and one previously

accepted application was revised:

o (new) Roebourne Visitors Centre - $500 to advertise ANZAC Day event


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o (new) Luke Adams Foundation - $2,000 for ‘World Fashion Week’ event

which includes filming a documentary on Indigenous culture.

o (previously accepted) Yothd10 – RAC previously agreed to support the Top

Towns event to the value of $2,500 however application was for $5,000.

Committee agreed to support event to the value of $5,000.

Financial position of the RAC and timelines for required expenditure of funds.

Overview of current resolution register

LEVEL OF SIGNIFICANCE The level of significance regarding the Roebourne Advisory Committee minutes is high. In the context of CE8 Significant Decision Making Policy, it directly relates to the Strategic Plan in particular Key Result Areas One and Two – Communities and Delivery of Services respectively. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with various officers as needed in regards to resolving action items on the resolution register. These officers are included as action officers and are responsible for providing relevant feedback on a monthly basis for the Roebourne Advisory Council meetings. In particular, the current proposed projects such as the Roebourne rock wall signage, clean up of Mt Welcome and the car park on Roe Road have all had relevant consultation with the Executive Manager of Infrastructure. COMMUNITY CONSULTATION Members of the Roebourne Advisory Committee consult with Community members in Roebourne on a day to day basis and on more specific issues as they come to hand. Consultation is currently occurring in regards to which community events should be supported through the ACADS funding, and applications are to be received from community organisations as soon as possible. The RAC is currently requesting feedback from the community via a public notice on the proposed rewording of the Roebourne rock wall. An email and attachment have been circulated to local Aboriginal Corporations requesting any feedback, in particular regarding the spelling of ‘Ieramugadu.’ STATUTORY IMPLICATIONS The Roebourne Advisory Committee is an official committee of Council appointed under Section 5.8 of the Local Government Act 1995. POLICY IMPLICATIONS All projects currently identified by RAC will need to adhere to Policy CS19 Annual Community Association Grant Schemes due to funding for the projects being provided through ACADS and Birra Birra ex-gratia payments. Whilst policy states that the grants can not be used to fund retrospectively, the officer recommends approving the Roebourne Visitor Centre’s application for ANZAC Day to the value of $500. The application was received by the Committee chairperson prior to the event however could not be presented until the May RAC meeting. The event is well attended and received by the community, providing a significant return benefit to the Committee and Shire of Roebourne.


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Further consideration needs to be given to policy CS19 for future projects, in particular ‘All projects should endeavour to be self sustaining with no ongoing costs to the Shire (ie: maintenance). If future costs are required, the Community Association must provide the Shire with a life cycle cost plan and demonstrate how these costs will be met.’ FINANCIAL IMPLICATIONS The Roebourne Advisory Council has received applications from community organisations to host a variety of community events in Roebourne (due for completion by 30 June 2012). As $20,000 has already been allocated for community events via the 2011/2012 ACADS funding, these projects will have no unbudgeted financial implications to the Shire, with $12,500 still available for new and future applications. The amounts are as follows:

(new) Roebourne Visitors Centre - $500 to advertise ANZAC Day event.

(new) Luke Adams Foundation - $2,000 for ‘World Fashion Week’ event which

includes filming a documentary on Indigenous culture.

(previously accepted) Yothd10 – RAC previously agreed to support the Top Towns

event to the value of $2,500 however application was for $5,000. Committee agreed

to support event to the value of $5,000.

STRATEGIC IMPLICATIONS Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Creating aesthetically attractive and vibrant towns. Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Encouraging the building of stable and diverse communities. Providing a range of appropriate facilities that reflect the demography of the communities.

Initiatives 2009-13: Design and construct ‘entry statements’ for each town. Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher standard of the upkeep of homes, businesses and public space throughout the Shire. Enhance the sense of community by coordinating a range of community events and activities.

Priorities 2011/12: Construct ‘entry statements’ for each town. Enhance the sense of community by coordinating a range of community events and activities.


Objectives: Meeting the set service standards. Building a high performance work culture. Focusing on continuous improvement and best practice. Enhancing environmental attitudes organisation wide.

Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities.. Encourage improvement ideas and evaluated for implementation.

Priorities 2011/12: Set service standards and regularly review to ensure they reflect the communities’ priorities. Seek partners to deliver community requirements.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues Implementation of the specified and approved projects identified by the RAC, including the ACADS projects, will provide potential business opportunities for suppliers, consultants and community groups within the Shire. Social Issues Implementation of the specified and approved projects identified by the RAC, including the ACADS and ex-gratia projects will improve the social and community amenity of the Town of Roebourne. Support to Community Organisations for their events via ACADS funding fosters positive community relationships and increases opportunities for constructive social interaction.


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Environmental Issues Consideration is being given to the environmental impact of the Public Toilet facility proposed for Centenary Park, Roebourne. Cultural & Heritage Issues The RAC provides a conduit to Council on cultural and heritage issues within the community. Implementation of the specified approved projects, including ACADS, will improve the cultural and heritage issues within the Town of Roebourne. The proposed rewording of the Roebourne rock wall will also assist in the promotion of cultural inclusiveness and collective belonging. IMPACT ON CAPACITY Costings for the proposed carpark on Roe Road, as provided by Executive Manager Infrastructure, were based on the Shire of Roebourne providing associated labour. The Committee has agreed to progress with obtaining quotes for contractors to provide the service thus reducing the impact on capacity. Any further allocation of funds will be considered after these quotes are received. The RAC have allocated funds to a Project Officer who is currently contracted until the 30 June 2012. This Officer is assisting to progress and/or finalise projects identified by the RAC by end of financial year and is providing significant assistance ensuring no further impact on capacity.

RELEVANT PRECEDENTS As an official committee to Council, minutes for the Roebourne Advisory Committee meetings are regularly presented for consideration. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


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1. RECEIVE the minutes of the Roebourne Advisory Committee meeting held

Monday 14 May 2012.

2. NOT ENDORSE the following recommendations of the Roebourne Advisory

Committee meeting held Monday 14 May 2012:

a. Actions identified in the resolution register.

b. That the Roebourne Advisory Committee accept the application from

Roebourne Visitors Centre and agree to support the ANZAC Day event to the

value of $500 out of the allocated 2011/2012 ACADS budget.

c. That the Roebourne Advisory Committee accept the application from the Luke

Adams Foundation and agree to support the ‘World Fashion Week’ event to the

value of $2,000 out of the allocated 2011/2012 ACADS budget.

d. That the Roebourne Advisory Committee agree to support the Yothd10 Top

Towns event to the value of $5,000 out of the allocated 2011/2012 ACADS

budget.

Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT RECEIVE the minutes of the Roebourne Advisory Committee meeting held Monday 14 May, and request that the Roebourne Advisory Committee reconsider the Agenda items previously presented at the next available meeting, date to be confirmed. CONCLUSION

A Roebourne Advisory Committee Meeting was held on Monday 14 May at the Roebourne

Hospital meeting room.

A summary of the key matters considered at the meeting were:

Investigations into a sullage dump facility being placed at the Wickham Transfer

Station (WTS) was not found to be feasible. The Waste Transfer Station at

Wickham is available to dump ‘solid’ waste that is then transferred back to 7

Mile. The facilities for transporting general rubbish waste are stored in open bins

and taken by road to the 7 mile tip and would require a change in the waste licence

with the Department Environment and Conservation (DEC). Officers to investigate

possible alternate locations, whilst overall issue of sullage facilities to be addressed

through channels other than RAC.

Draft letter regarding historical signage to be presented at next RAC meeting. Letter

to be addressed to the Shire for forwarding to Main Roads.

No feedback thus far from community or Aboriginal Corporations regarding

rewording of the Rock Wall, however timeline open until 1 June. Committee to

discuss any further considerations at June meeting after consultation concludes.


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A number of considerations have been identified regarding updating names on the

Roebourne memorial. Officers to progress with current approach, including the

meeting scheduled with local RSL and Pilbara Regiment. Update to be provided at

June RAC meeting

Two new applications for community funding were received and one previously

accepted application was revised:

o (new) Roebourne Visitors Centre - $500 to advertise ANZAC Day event

o (new) Luke Adams Foundation - $2,000 for ‘World Fashion Week’ event

which includes filming a documentary on Indigenous culture.

o (previously accepted) Yothd10 – RAC previously agreed to support the Top

Towns event to the value of $2,500 however application was for $5,000.

Committee agreed to support event to the value of $5,000.

Financial position of the RAC and timelines for required expenditure of funds.

Overview of current resolution register



1. RECEIVE the minutes of the Roebourne Advisory Committee meeting held

Monday 14 May 2012.

2. ENDORSE the following recommendations of the Roebourne Advisory Committee meeting held Monday 14 May 2012:

a. Actions identified in the resolution register.

b. That the Roebourne Advisory Committee accept the application from

Roebourne Visitors Centre and agree to support the ANZAC Day event to

the value of $500 out of the allocated 2011/2012 ACADS budget.

c. That the Roebourne Advisory Committee accept the application from the

Luke Adams Foundation and agree to support the ‘World Fashion Week’

event to the value of $2,000 out of the allocated 2011/2012 ACADS budget.

d. That the Roebourne Advisory Committee agree to support the Yothd10

Top Towns event to the value of $5,000 out of the allocated 2011/2012

ACADS budget.


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12 DEVELOPMENT, REGULATORY & INFRASTRUCTURE

SERVICES

12.1 REQUEST FOR RESTRICTED ACCESS VEHICLE PERMIT KING BAY ROAD.

File No: E/G/4/2

Responsible Executive Officer: Director Regulatory & Infrastructure Services.

Reporting Author: Executive Manager of Works


Applicant/Proponent: Toll Mining Services


Attachment(s) 1. Application (E-mail).

2. Permit Support Form for Restricted Access Vehicles form.

3. Vehicle and trailer registration list.

4. Truck configuration photo.

5. Prime Mover Vehicle Categories.

PURPOSE To consider the request from Toll Mining Services for Restricted Access Vehicle (RAV’s) access to King Bay Road. BACKGROUND At the ordinary Council Meeting held the 21 November 2011, Council resolved the following;-

COUNCIL RESOLUTION Res No : 151902 That Council by ABSOLUTE Majority RESOLVES to agree to allow Restricted Access Vehicle movements on Shire of Roebourne Roads subject to the following: 1. For any Heavy Vehicle Operator requiring Restricted Access Vehicle Permit Support on a non-Restricted Access Vehicle Route for repetitive freight cartage movements (such as fuel deliveries having 3-4 truck movements per week over a defined period), be approve by the Shire of Roebourne Chief Executive Officer under delegated authority. 2. For any Heavy Vehicle Operator or Associated Companies requiring Restricted Access Vehicle Permit Support for any ‘campaign or cyclic’ cartage operations, or of heavy vehicles that have excessive axle loads or require specialist axle configurations to accommodate the intended heavy loads which seek the use of the Shire of Roebournes Roads, are to be presented to Council for resolution and; a. That delegated authority to use the Shire of Roebourne Road network for all heavy vehicle usage over long periods is determined via Council resolution.


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b. That, prior to any cartage occurring, a Road Maintenance Agreement is reached to provide Road Maintenance Services on the specific road(s). c. Throughout the cartage period the company must indemnify the Shire of Roebourne against all associated liability, claim or loss against Shire of Roebourne that is directly or indirectly a result of the road condition or the cartage operation being performed. d. That a security or performance bond be lodged in respect of the road infrastructure throughout the entire cartage period requested that will be used in the case of any unrepaired damage that occurs and is not addressed appropriately or in a timely manner. e. That Restricted Access Vehicle Permit Support is granted in allotments of 6 monthly periods until cartage completion. f. That the Chief Executive Officer be the delegated authority to approve the Restricted Access Vehicle Permit Support 6 monthly renewals and all associated agreements in (b), (c) and (d) above.

At Councils Ordinary Council Meeting held the 16 April 2012 Council further resolved;- Res No 151991

That Council by ABSOLUTE majority pursuant to Part 4 of the Local Government (Functions and Administration) regulations and sections 3.57 and 6.11 of the Local Government Act 1995 RESOLVES to:

1. Endorse the Road Maintenance Agreement which comprises the Cash Contribution

Deed, Road Maintenance Deed and associated Road Maintenance Guideline

documents and endorse the processes involved.

2. Delegate authority to the Acting Chief Executive Officer to negotiate Road Maintenance

Agreements with Heavy Vehicle Transport Operators or Companies seeking access to

the Shire of Roebourne Road Network, for Heavy Vehicle Road access.

3. Establish a reserve account for the purpose of Heavy Haulage Roads and provide one month’s local public notice seeking submissions from the Community.

The request from Toll Mining falls within the scope of the above listed resolutions and therefore requires Council endorsement. Toll Mining is seeking endorsement for the cartage of fuel using vehicles having an additional axel weight capability listed under the Concessional Loading Bulk Products Scheme (CLBPS additional axle loadings). CLBPS is separate to vehicle classes listed within the Prime Mover Vehicle Categories on the MRWA website (copy attached) and as such Heavy Vehicle Operators require permission from the road network owner. Toll Mining could use larger vehicle configurations without Council approval; however they have requested to use the CLPBS vehicles which will reduce one standard heavy vehicle configuration movement per day. Councils Road Maintenance Agreement (Cash Contribution Deed) states:- A The Shire is a local government constituted under section 2.5 of the Local Government Act 1995.


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B The Road is in the district of the Shire and, by virtue of section 55(2) of the Land Administration Act 1997, is under the care, control and management of the Shire. C The Company uses or wishes to use, the Road for the regular transport of ore and other freight. D The Shire, having regard to the usual volume of traffic passing over the Road, and

the additional volume of traffic that will result from the Company’s use of the Road, anticipates that the Company’s use of the Road will cause the Shire to incur extraordinary expense in repairing and maintaining the Road.

E If a person causes damage to a road through generating heavy or extraordinary

traffic over that road, section 85(1) of the Road Traffic Act 1974 empowers the local government responsible for the care of that road to recover the cost of repairing the damage from the person generating the traffic.

F Section 85(2) of the Road Traffic Act permits a local government and a person who

may become liable for the cost of repairs through section 85(1), to enter into an agreement providing for the person to pay a composition to the local government thereby avoiding being the subject of section 85(1) proceedings.

G In addition to section 85 of the Road Traffic Act the Company cannot use vehicles

defined as restricted access vehicles under the Road Traffic (Vehicle Standards) Regulations 2002 on the Road without permission from the Shire.

H The Shire and the Company have agreed to the payment of a composition for the

purposes of section 85(2) of the Road Traffic Act, and the Shire has agreed to permit the passage of restricted access vehicles over the Road, under the terms of this Deed.

The amount of fuel cartage requested is 2.24 million litres per week and the length of cartage period stipulated is 4 years plus. This is considered as extraordinary traffic. Further to the above request, previous requests for RAV usage on the Marine off Loading Facilities (MOF) and King Bay Roads is significantly increasing due to Chevron’s Gorgon Project and as such The Shire of Roebourne is writing to Chevron advising the following: “Consequential to the above resolutions Council has formalised the Shire's approach to heavy vehicle usage by virtue of the endorsed Road Maintenance Agreement documentation and procedures and as such will now commence enforcement. Council has received a further request for road network usage by a heavy vehicle company having Concessional Loading under the Bulk Products Scheme (CLBPS), for fuel cartage from Port Hedland to the Dampier Supply base. Council has been advised that the fuel will be stored at the Mermaid Marine Storage facility and will assist in servicing the Gorgon Project. The application pertains to the operation of 36.5m Tri drive road trains concessionally loaded on King Bay Road in the Shire of Roebourne. The fuel volumes advised include 2.24 million litres per week and it is expected that the deliveries will be continuous, namely seven days per week for a period of four plus years. Given the impact of the above detailed activities (from the Gorgon Project and associated activities) on Burrup Road infrastructure, on aligned Council services and the financial impost to the ratepayer, Council formally advises Chevron Australia that it considers that a form of compensation be applied by Chevron Australia to cover future road costs and to assist in the prevention of public liability claims on the basis of damage to road


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infrastructure. Further, Council views it appropriate that Chevron Australia as the 'principal' for the project addresses the issue of compensation rather than the unwieldy and impractical option of the Shire pursuing individual contractors. The foundation of the above approach is Council's requirement to protect its road assets to enable continuous and quality usage for all road users.” Should such negotiations be unsuccessful, Heavy Vehicle Operators may choose to bypass the Road Maintenance Agreement negotiations with the Shire of Roebourne by utilising RAV vehicles not requiring Council endorsement (vehicles rated within stipulated MRWA categories). To regulate against this action, Council can contact MRWA Heavy Vehicle Operations Branch and request the listing of the Heavy Vehicle Road user condition CA07. This condition states that “All operators must carry written approval from the Local Government authority permitting use of the road”. All road networks are subject to periodic amendments by MRWA which are listed within their Heavy Vehicle website, which include additional roads being included in the road networks, roads being removed from the road networks, or amendments to conditions relating to roads within a road network. The road network is updated on Wednesday of every week and Operators and drivers are required to ensure they are operating vehicles on the public road network in accordance with the current and up to date Road Network Tables. Current King Bay Road users would view the added condition (CA07) during their obligated weekly network review. This would enforce all Heavy Vehicle Operators to apply to the Shire of Roebourne for RAV access to King Bay Road (similar to the current situation with MOF Road) and would allow Council flexibility in granting permission to existing companies that pay a contribution as part of their yearly rates. LEVEL OF SIGNIFICANCE It is considered that the request from Toll Mining does trigger thresholds and criteria which would define this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Local Government has responsibility for roads under the Local Government Act 1995. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Failure to reach an endorsement of a Road Maintenance Agreements with Heavy Vehicle Operators or Companies that employ them will result in the increased deterioration of Shire of Roebourne roads and as a consequence increase expenditure on road maintenance.


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STRATEGIC IMPLICATIONS Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations”

Objectives: Meeting the set service standards. Focusing on continuous improvement and best practice.

Initiatives 2009-13: Develop work improvement programs, implement and regularly review to meet current and future service standards.

RISK MANAGEMENT CONSIDERATIONS If this Permit Support request for Restricted Access Vehicle (RAV’s) is approved without a Road Maintenance Agreement in place, then there is a financial risk to Shire of Roebourne from premature road failure. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS Various Local Governments and Main Roads WA themselves are undertaking similar type Road Maintenance Agreements to protect their road assets. DELEGATED AUTHORITY Council has been previously delegated authority to the Chief Executive Officer to negotiate Road Maintenance Agreements with Heavy Vehicle Transport Operators or Companies seeking access to the Shire of Roebourne road network. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 2.4 of the Local Government Act 1995 and section 85 of the Road Traffic RESOLVES to ENDORSE the request from Toll Mining to utilise Concessional Loading Bulk Products Scheme RAV vehicles on King Bay Road to cart fuel for the next 4 plus years.


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CONCLUSION As a result of the letter sent to Chevron Australia which advises of Councils concerns regarding the impact on its Burrup Road infrastructure as a result of Chevron’s Gorgon Project and associated heavy vehicle cartage activities, that Council wait until negotiations with Chevron regarding their total cartage activities on the Shires road network are concluded before any approval being given to the request from Toll Mining for RAV access to King Bay Road. Further, that in the event that Heavy Vehicle Operators attempt to avoid Road Maintenance Agreement negotiations with the Shire of Roebourne that Council endorses delegated authority to the Chief Executive Officer to request MRWA Heavy Vehicle Operations Branch to list on their website the user condition of CA07 to the Shire of Roebourne Road/s in question.

OFFICER’S RECOMMENDATION That Council by ABSOULUTE Majority pursuant to Section 2.4 of the Local Government Act 1995 and section 85 of the Road Traffic Act RESOLVES to:

1. WRITE to Toll Mining Services and advise that the request from Toll

Mining Services for approval to use Restricted Access Vehicle’s (RAV’s) on King Bay Road cannot be considered at this stage until negotiations with Chevron regarding their total cartage activities on the Shires road network have been concluded.

2. DELEGATE authority to the Chief Executive Officer, in the event that

Heavy Vehicle Operators attempt to avoid Road Maintenance

Agreement negotiations with the Shire of Roebourne, to request

MRWA Heavy Vehicle Operations Branch to list on their website the

user condition of CA07 to the Shire of Roebourne Road/s in question.


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12.2 APPOINTMENT OF SHIRE OF ROEBOURNE BUSH FIRE CONTROL OFFICER

File No: ES.23

Responsible Executive Officer: Director Development Regulatory & Infrastructure

Reporting Author: Executive Manager Regulatory Services


Applicant/Proponent: Senior Ranger


Attachment(s) Nil

PURPOSE For Council to consider appointing the Senior Ranger Darrell Hutchens to the position of Bush Fire Control Officer (FCO). BACKGROUND All Rangers appointed to the Shire have or are working towards obtaining bush fire fighting and formal FCO qualifications. Those that have the qualifications are recommended to council for endorsement as an FCO. It is now proposed that Council appoint another Fire Control Officer, being Mr Darrell Hutchens. Darrell Hutchens is the Senior Ranger for the Shire of Roebourne and has four years experience as a Ranger and Fire Control Officer with the City of Bunbury. In addition he has spent 10 years serving in bush fire brigades in the Bunbury region, including commanding units at several bush fires. He has undertaken all the required training and is considered proficient to undertake the requirements of the Bush Fire Control Officer’s role. Currently only Mike Booth, Dean Ball and Peter O’dea are designated Fire Control Officers. Shire Rangers who are FCO qualified and endorsed are directly involved in the monitoring or fire events and fire mitigation strategies. Part of the mitigation strategy is the annual audit of all properties within the Shire for compliance with the provisions of the Bush Fires Act 1954. Shire Rangers who are FCO qualified and endorsed also respond to illegal fires. They can enter any land and order the extinguishment of the fire, investigate illegal fires, prosecute and issue infringements on behalf of the Shire. LEVEL OF SIGNIFICANCE Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as not being “Significant”. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation is required.


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COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Bush Fires Act 1954, Part IV, Division 1, Section 38 outlines Council’s requirement to appoint a Bush Fire Control Officer.

“ (1) A local government may from time to time appoint such persons as it thinks necessary to be its bush fire control officers under and for the purposes of this Act, and of those officers shall subject to section 38A(2) appoint 2 as the Chief Bush Fire Control Officer and the Deputy Chief Bush Fire Control Officer who shall be first and second in seniority of those officers, and subject thereto may determine the respective seniority of the other bush fire control officers appointed by it. (2A) The local government shall cause notice of an appointment made under the provisions of subsection (1) to be published at least once in a newspaper circulating in its district...”

POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Creating aesthetically attractive and vibrant towns. Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community.


Objectives: Promoting the Shire as an employer of choice, with trainee and indigenous employment opportunities available. Meeting the set service standards. Focusing on continuous improvement and best practice. Enhancing environmental attitudes organisation wide.

Initiatives 2009-13: Set service standards and regularly review to ensure they reflect the communities’ priorities.

RISK MANAGEMENT CONSIDERATIONS The Shire is deemed a high fire risk as reflected in the Shire being on a restricted burning period for the entire year. The appointment of Darrell Hutchens will allow for additional coverage, as well as enabling the Shire to monitor several fires within the district at any one time. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter.


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Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS Each new Ranger appointed by the Shire (once trained) is nominated as a Shire FCO. The last nomination was Dean Ball in 2010. DELEGATED AUTHORITY There are no delegated authority requirements. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 38(1) of the Bush Fires Act 1954 RESOLVES to NOT ENDORSE the appointment of Darrell Hutchens as Bush Fire Control Officer for the Shire of Roebourne

CONCLUSION The addition of another Bush Fire Control Officer will enhance Ranger Services being able to undertake core operational duties in conjunction with the Shires increased responsibilities to attend all bush fires within our boundaries.


That Council by SIMPLE Majority pursuant to Section 38(1) of the Bush Fires Act 1954 RESOLVES to:

1) APPOINT Mr Darrell Hutchens as Bush Fire Control Officer for

the Shire of Roebourne; and

2) PUBLISH this appointment in accordance with Section 38(2A) of

the Bush Fires Act 1954 in a local newspaper.


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12.3 INTERNAL TRANSFER OF FUNDS FOR OFF ROAD VEHICLE STRATEGY

File No: LE.204

Responsible Executive Officer: Director Development Regulatory & Infrastructure



Applicant/Proponent: Executive Manager Regulatory Services


Attachment(s) Off Road Vehicle Strategy Proposal

PURPOSE To arrange for a transfer of R4R funds from account 316215 to 380224 to enable an off road vehicle strategy to be developed. BACKGROUND As part of the R4R funding received by the Shire, an initial $20,000 was allocated towards the development of an Off Road Vehicle Strategy, to review the current off road vehicle areas within Karratha. Trail and quad bike riders are still using the two gazetted of road areas (old quarry and mudflats off Millstream Rd and the end of Millars Rd behind the Airport), but they are also:

• Riding illegally from their homes to the off road vehicle areas • Riding illegally between the areas (and various other unauthorised places) • Creating noise and safety issues that impact on local residents • Creating safety issues for themselves by riding on roads and / or riding without proper protective gear

The Shire’s Ranger Service is facing an increasing burden in policing the activity and is seeking assistance in developing a more effective strategy that will better address the community concerns while recognising the popularity of the activity itself. Although $20,000 was allocated to this project initially, a lack of service providers and doubt over whether the strategy could be developed within this financial year, lead to over half of the funding being reallocated to other projects within the R4R projects during budget reviews. Ranger Services have been able to source a suitable service provider to enable the strategy to be developed and requires the funding to be returned for the project to continue. In developing the strategy, it is intended that the service provider will fly to Karratha to consult with the community and trail bike riders in particular to determine local issues and then develop relevant strategies. After feedback and strategy adjustments, the final report will be provided to the Ranger Service. Unspent funds are currently in account 316215 (Greening of Main Streets) and it is intended that these be transferred to account 380224 to pay for the strategy to be developed. $10605 is required to “top up” the account.


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The “Greening of Main Streets” projects that have been completed have been well received – street banners created by local children for Roebourne & Point Samson, provision of cigarette butt bins in parks, restoration of heritage area, weeding and tidying of Highway median strips. There has been a delay in some projects due to complexity, e.g. relocation of heritage item. One major project was unable to go ahead due to major road works occurring in the target area. Outstanding commitments: Relocation of heritage item - $8,640 Dampier park work - $10,000 Landscaping/restoration of information bay - ~$15,000 (Was approx $10K greater however there has been scope change) Transfer to off road vehicle strategy - ~$10,000 (this is the excess from the information bay) LEVEL OF SIGNIFICANCE The development of an Off Road Vehicle Strategy will assist Rangers performing their roles and could lead to an extension of this to include other areas where off road vehicles are causing concern/nuisance to residents (ie Wickham/Point Samson) COUNCILLOR/OFFICER CONSULTATION Finance and Ranger staff have been involved in initial consultation regarding the transfer of funds. COMMUNITY CONSULTATION No community consultation is required for the transfer of funds. Community consultation will occur as part of the research to develop the Off Road Vehicle Strategy. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Unspent funds are currently in account 316215 and it is intended that these be transferred to account 380224 to pay for the strategy to be developed. $10605 is required to “top up” the account. STRATEGIC IMPLICATIONS The context of this agenda report and the proposed Off Road Vehicle Strategy has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Creating aesthetically attractive and vibrant towns. Facilitating inclusive and engaged communities. Providing a range of appropriate facilities that reflect the demography of the communities.



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ISSUES Economic Issues There are no economic issues related to this matter. Social Issues Trail bikes and other off road vehicles can and do cause a nuisance within the residential community. This funding will develop a strategy to assist in minimising the nuisance created by the use of these vehicles, while enabling users to enjoy their sport. Environmental Issues Trail bikes and other off road vehicles can cause damage to the natural environment when driven/ridden in unsuitable areas, or outside the current off road vehicle areas. This funding will develop a strategy to assist in minimising the environmental damage created by the use of these vehicles, while enabling users to enjoy their sport Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority – requirement of Section 6.8 of the Local Government Act 1995

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to NOT transfer funds to enable the Off Road Vehicle Strategy to be developed.

CONCLUSION A reallocation of funding is required to enable the Shire’s Ranger Service to commence an Off Road Vehicle Strategy, to replace funding which was reallocated during the 2011/12 financial year.


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That Council by ABSOLUTE Majority pursuant to Sections 6.8 of the Local Government Act 1995 RESOLVES to REALLOCATE funds of $10605 from account 316215 to account 380224 for the provision of an Off Road Vehicle Strategy.

Acc No

Job No Account

Description

Current 2011/2012

Budget Increase/ Decrease

New 2011/2012

Budget Total Reason

316215 N/A Greening of Main

Streets 50,000 (10,605) 39,395

Unspent funds in account 316215 to be transferred to account 380224 to pay for strategy development

380224

N/A

Off road vehicle signage and

education 7,500 10,605 18,105


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12.4 BUDGET AMENDMENT – PROVISION OF REFUSE SERVICE TO MIAREE POOL

File No: WM.14

Responsible Executive Officer: Director Development, Regulatory & Infrastructure



Applicant/Proponent: Shire President


Attachment(s) Councillor Request

PURPOSE To seek a budget amendment to allow for the provision of a refuse service to Miaree Pool, through to the end of financial year. BACKGROUND The Shire’s Regulatory Service received a councillor request which included a complaint concerning the volume of rubbish being dumped by users of Miaree Pool which is both unsightly and damaging to the environment. After discussion with long serving Waste Management staff it was confirmed that the site was provided with a refuse service, however this had been ceased. The staff member advised that the Shire had been requested to do so by a state government department, but could not remember which. A search of the Shire’s records has not found any correspondence relating to this matter. The Shire’s litter crew has cleaned up the area and to minimise any further dumping of litter and damage to the environment, the Shire's Environmental Health Service has recommended that the area be provided with a regular refuse service. This will also be of use once the area is designated as a 24 hour stopover site. Costs for the service have been based on two collections per week during peak camping and usage season, with a single collection outside this time. These collections will link in with collections undertaken at 40 Mile beach, therefore minimising any costs associated with collecting and transporting the waste. As this is a new service, this is currently unbudgeted. LEVEL OF SIGNIFICANCE Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as not being “Significant”. COUNCILLOR/OFFICER CONSULTATION Consultation has occurred with staff from Waste Services COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS There are no statutory implications.


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POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS To provide a refuse service until the end of financial year will cost in the order of $2000. This money will be sourced from the small income surplus expected from both 40 Mile and Cleaverville camping sites. Monies are to be transferred from Account 368411 for this purpose to a new account 638413. Collection for 2012-13 will be incorporated in the Annual Budget. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Initiatives 2009-13: Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher standard of the upkeep of homes, businesses and public space throughout the Shire.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues This is a well used recreational area by both locals and tourists. With the increase in both FIFO workers and residents, this area will be subject to more human pressure and the associated issues that go with this (including litter) Environmental Issues Litter has a negative impact on the environment, affecting both flora and fauna. Provision of a refuse service to this area will assist in minimising illegal dumping and other detrimental effects on the environment. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. Waste Services staff will include collections at Miaree Pool on their way to collect waste from 40 Mile Beach.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority – requirement of Section 6.8 of the Local Government Act 1995


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.1 of the Local Government Act 1995 RESOLVES to NOT provide a refuse service at Miaree Pool.

CONCLUSION As a result of a Councillor Request, it has been recommended that a refuse service be provided at Miaree Pool. Any such service requires an amendment to the budget to facilitate this.


That Council by ABSOLUTE Majority pursuant to Sections 3.1 and 6.8 of the Local Government Act 1995 RESOLVES to:

1. PROVIDE a refuse service at Miaree Pool.

2. REALLOCATE funds of $2000 from 40 Mile 638411 to new Job 638413

for this service for costs to 30 June 2012

Acc No

Job No Account

Description

Current 2011/2012

Budget Increase/ Decrease

New 2011/2012

Budget Total Reason

384211 638411 40 Mile Beach 185,707 (2,000) 183,707

To provide new refuse service as per councillor request

384211

638413 Miaree Pools 0 2,000 2,000


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Request Date: 05/04/2012 Requesting Councillor: Fiona White-Hartig

Department: Development, Regulatory & Infrastructure Services Director: David Pentz

Request / Query: On a recent visit to Mairee Pool to release three native birds - one black kite, pacific black duck and an australasian grebe, we we dismayed to find that the sign had been knocked down. As we approach tourist season again, please can this area be patrolled regularly. Every time we go we find people camping, and litter everywhere. Broken bottles, and cans that native fauna can get caught in. Rubbish in the water. Concerns are that there are not enough rubbish bins. We also understand that there is the misuse of rubbish bins. There are no toilets. The toilets built by Nickol Bay Nats were washed away and have not been replaced. This area supports a large number of native species and it would be great if more could be done to help protect it. Appreciate that is has always been a spot that the "Locals" go to. Now however there are bus loads of contractors from the mine sites using this area. It cannot continue to support this increase in people using the site.

Response: Hi Cr White-Hartig BINS – Waste services have advised that the bins were placed in this area previously, however they were removed at the request of one of the government departments (the Waste Leading Hand couldn’t remember who). I will discuss this with the Exec Manager for Waste and look to re-instate the bin service to this area in the next financial year. Rangers will also check the area to determine if we need to send the litter crew there to undertake a collection. CAMPING – Rangers will be attending the reserve on a regular basis during camping season, especially since it is on the way to 40 Mile. The Shire has approached DLG to modify the reserve management order to allow for 24 hour stopover area as per Council Resolution 151890. No long term camping is permitted in this area and Rangers have in previous camping seasons issued infringements. The Rangers will check the signage and arrange for it to be re-instated if damaged/missing. TOILET FACILITY – The 2012-13 budget includes the provision of a new “long drop” toilet to be constructed at Miaree Pool, similar to those in the National Park at Exmouth. This one is proposed to be set higher on the hill, within the current car parking area. If approved, construction is expected to commence in Q1 of the 2012-13 financial year. If you have any queries, please contact me on 9186 8531, regards Craig Watts Executive Manager Regulatory Services


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12.5 NAMING OF ESTATE AND ROADS – STAGE 1A, LOT 500 MADIGAN ROAD, BAYNTON

File No: P2827

Responsible Executive Officer: Director Development, Regulatory and Infastructure Services

Reporting Author: Statutory Planning Officer


Applicant/Proponent: Landcorp


Attachment(s) 1. Table of Proposed and Alternative Names 2. Subdivision Plan Showing Road Names

PURPOSE For Council to consider the proposed estate name and list of proposed road names for stage1A of the residential development at Lot 500 Madigan Road Baynton. BACKGROUND The Development Plan for Lot 500 Madigan Road was adopted by Council at its 18 July 2011 Ordinary Council Meeting. The Development Plan has been forward to the Western Australian Planning Commission (WAPC) for endorsement. At the time of writing this report the WAPC had suggested some minor modifications to the Development Plan that Planning staff support. The WAPC have indicated that the endorsement of the Development Plan is imminent. Bulk earthworks of stage 1A of the development have commenced (December 2011) under an earlier planning approval issued for these works. Landcorp, the applicant wishes to seek Council’s support for the proposed estate name and proposed road names so that final approval can be gained from the Geographic Names Committee (GNC). LEVEL OF SIGNIFICANCE This proposal is not considered significant in terms of the Council’s significance policy CE8. COUNCILLOR/OFFICER CONSULTATION This report consitutes consultation with elected representatives. The proposal has been referred to Infrastructure Services and no issues were raised. COMMUNITY CONSULTATION Landcorp (the applicant) has advised that the subject site falls under the Burrup Maitland Industrial Estate Agreement and subsequently Landcorp endeavoured to involve the Murujuga Aboriginal Corporation in the naming of the estate and roads. Landcorp made a formal presentation to the Murujuga Aboriginal Corporation Board with regard to the Geographic Names Committee’s “Principle, Guidelines and Procedures” for naming. Landcorp has further advised that the CEO of Murujuga Aboriginal Corporation declined this offer indicating their focus will be on road naming for Mulataga.


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Landcorp also advised that they have consulted with the Geographic Names Committee on the proposed estate name and road names. STATUTORY IMPLICATIONS The process of naming roads is dictated by the Land Administration Act 1997 Section 26A – Names of Roads and Areas in New Subdivisions. Should the Council support he proposed Estate and road names this resolution will be required to be forwarded to the GNC. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues The CEO of the Murujura Aboriginal Corporation declined Landcorps offer to be involved with the naming of the estate and roads in this instance. The proposed estate name for the subject site is ‘Madigan Estate’. The reasons given for the appropriateness of this estate name are as follows:-

The subject site lies directly between Madigan Road and Madigan Creek.

The estate is easily identified as Madigan Estate by virtue that it lies between

Madigan Road and Madigan Creek.

The name has become commonly associated with the development by many

stakeholders and Karratha locals.

The name is an approved name within the Shire of Roebourne.

The proposed road names (which are included in table format in Attachment 1), reflect a common theme of ‘water courses’ and ‘rocks on land’. The list of names includes existing creeks and topographic features located within the Shire of Roebourne. Landcorp have liaised with the Geographic Names Committee who assessed the proposed road names for their compliance with the Geograpic Names Committee’s “Principle, Guidelines and Procedures”.


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It is considered that the estate name ‘Madigan Estate’ and the list of names set out in Attachment 1 are appropriate for stage 1A of the subdivision. The road names and their corresponding roads shown on the subdivision plan, shown in Attachment 2, are also considered appropriate. The table of names in Attachment 1 includes possible alternative road names. These are also considered appropriate. However, should all the names within the initial list be supported, the alternative names will not be needed at this time. Should Council also support the alternative names, these could be placed on the Shire’s list of approved names for use at a later date. These names may be used in further stages of this subdivision. The Madigan Road subdivision also involves the extension of existing roads, in particular: Gardugarli Drive and Wagari Drive will be extended from Baynton West as part of stage 1A of the subdivision (refer to attachment 2). It is recommended that Council acknowledge these extensions so that the Geographic Names Committee can see that the Shire supports them.



OPTIONS: Option 1 That Council by SIMPLE Majority RESOLVES to

1. APPROVE the estate name and road names in list one for use as proposed,

2. ACKNOWLEDGE the extension of Gardugarli Drive and Wagari Drive, and

3. APPROVE the inclusion of names set out in list two in the Shire’s Register

of approved names, as set out in detail in the Officer’s recommendation.

Option 2 That Council by SIMPLE Majority RESOLVES to APPROVE the estate name and those road names considered appropriate and not support any road names, as listed (attachment 1), that are not considered appropriate. Option 3 That Council by SIMPLE Majority RESOLVES to REFUSE to approve the estate name and road names proposed for stage 1A of the Madigan Road subdivision and advise the applicant to further research appropriate names.


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CONCLUSION Landcorp has proposed an estate name ‘Madigan Estate’, that is directly relevant to the location of the subdivision being between Madigan Road and Madigan Creek. Similarly the road names proposed are linked to local water courses and rock formations within the Shire. It is recommended that the estate name and preferred requested road names be supported, the extension of the two drives be noted and the proposed alternative names be supported and added to the Shire’s list of approved names.

OFFICER’S RECOMMENDATION That Council by SIMPLE Majority pursuant to Section 26A of the Land Administration Act 1997 Section RESOLVES to:

1. APPROVE the proposed estate name ‘Madigan Estate’.

2. APPROVE the proposed road names to be applied to the ‘Madigan Estate’

Stage 1A of the subdivision as follows:

Prancing Avenue Langwell Lane Brill Lane

Nanthana Way Coolajacka Crescent Coolerin Road

Coorbeelie Street Trevarton Drive Louden Street

Lulu Lane Silvain Way Tanga Street

Myanore Parkway Karinha Way Fields Street.

3. APPROVE the proposed alternative names and register on the Shire’s list of

approved names:

Cockatoo Coonga Corringer

Fish Lyre Marnipurl

Mckay Melford Mount Wellard

Murray Camp The Springs

4. ACKNOWLEDGE the extensions of the existing Gardugarli Drive and Wagari

Drive.

5. REFER the Council approved road names to the Minister for Lands via the

Geographic Names Committee for final approval.


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12.6 CITY CENTRE PARKING SUPPLY AND MANAGEMENT STRATEGY AND INTERIM PARKING LOCAL PLANNING POLICY

File No: P2778 Responsible Executive Officer: Director Development, Regulatory and Infrastructure

Services Reporting Author: Manager of Planning Services Date of Report: 26 April 2012 Applicant / Proponent: Shire of Roebourne Disclosure of Interest: Nil Attachment(s): 1: Draft Parking Supply and Management Strategy

2: DP18 Karratha City Centre Interim Parking Policy ___________________________________________________________________ PURPOSE To consider and adopt a Draft Karratha City Centre Infrastructure Works Parking Supply and Management Strategy and Draft City Centre Parking Interim Local Planning Policy for the purposes of undertaking public consultation pursuant to Clause 5.1.4 of Town Planning Scheme No. 8 (TPS8). BACKGROUND Currently, 40% of the City Centre is paved areas for vehicle circulation, access and parking; 27% is specifically devoted to car parking - all at-ground level. The effect of this current parking supply is to widely disperse retail and commercial activities, present a pedestrian-unfriendly environment and reinforce car usage. To implement the Karratha City of the North (KCN) Plan and future growth of the City Centre, under the Karratha City Centre Infrastructure Works (KCCIW) Project, LandCorp in conjunction with the Shire of Roebourne commissioned the preparation of a comprehensive parking strategy and local planning policy. The draft Parking Supply and Management Strategy for the Karratha City Centre [the Parking Strategy] precinct is set out in Attachment 1. A draft Interim Parking Policy has been drafted for the Karratha City Centre [the Interim Policy] see Attachment 2. The draft policy is termed “interim” as an amendment is required to TPS8 to enable the full intent of the policy. Karratha City Centre Infrastructure Works Parking Supply and Management Strategy The draft Parking Strategy and Interim Policy set out a range of parking supply controls and management mechanisms that would be applied in the City Centre zone under TPS8 to support implementation of the Karratha City of the North (KCN) Plan. The strategy seeks to increase the efficiency of parking supply and use in the city centre, and make appropriate allowances for oversized vehicles such as trucks but not to the detriment of other modes. The Parking Strategy is also seeking a fairer and more sustainable approach to car parking. It supports the medium to longer term provision of multimodal access to the city centre, including improved amenity and accessibility for pedestrians and bicycle and


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motorcyclists and the provision of multi level car parking facilities and passenger bus services. Mechanisms to effect improved supply of parking that may be applied under the strategy include:

(i) A reciprocal or shared parking scheme; (ii) Clarification of the cash in lieu scheme already provided for in Clause 6.13.3;

and (iii) Prescribed target rates of supply: parking maxima and minima for each type of

non-residential land use and a 10% discount for residential developments compared to the R-Codes.

The draft Strategy does not yet identify specific sites for the location of the public parking facility. It is recommended that as a consequence to the adoption of the Strategy and Interim Parking Policy, that Council undertake investigations to determine suitable locations for the public parking facility. Karratha City Centre Interim Parking Policy The Interim Policy takes the key elements from the Parking Strategy and puts them into a policy framework for the purposes of ultimately being adopted as a Local Planning Policy under Clause 5.1.4. The Interim Policy addresses the following issues:

Existing use rights

Minimum and maximum parking requirements

Cash-in-lieu of on-site parking

Reciprocal parking

Application of multiple reductions in on-site provision

Motorcycle parking, service vehicles, loading zones, disabled parking

Bicycle parking facilities

Other considerations The policy proposes to expand the scope of items that may be funded by cash-in-lieu of the provision of required parking spaces. This now includes transport improvement projects that may be to the benefit of any mode of transport and include (but are not limited to):

Public parking provision

Investment in public transport infrastructure and/or services

Streetscape improvements

Pedestrian infrastructure

Public end-of-trip facilities and/ or cycle parking

The important aspects of the Interim Policy that Councilors should particularly note are:

The Policy cannot override the parking requirements of TPS8. The Scheme does however provide Council with the ability to vary parking requirements. The intent of the Policy is to provide the Shire and developers with the clarity of when such variations may be granted, to what extent they may be granted, when cash-in-lieu should be applicable and what the cash-in-lieu amount should be.

The Policy allows the minimum parking to be reduced by 50% for most commercial/community uses as outlined in Appendix 1 of the policy.


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The short fall is to be made up by a cash-in-lieu payment.

The cash-in-lieu amount is set at $25,250 per bay plus applicable land costs.

The money received is to be put in a trust account and used for travel expenditure such as public parking, public transport or bicycle parking / end of trip facilities.

Reciprocal parking can be used instead of cash-in-lieu where it can be demonstrated that nearby uses generate demand at different times so the parking can be shared.

Car parking areas should be screened/landscaped wherever possible.

Traffic management reports may be required for substantial developments.

Reciprocal Parking The Interim Parking Policy provides for reciprocal parking arrangements to be entered into in certain situations. The appropriateness of reciprocal parking is to be determined on a case by case basis by the Council. Reciprocal parking arrangements can be applied to non-residential land uses only and applicants must demonstrate that parking facilities can be shared between complementary land uses either on the same site/certificate of title, or on sites in close proximity. It is recommended that the policy be amended to clarify the definition of ‘close proximity’. It is considered that close proximity be restricted to sites within 400m walkable distance to the site seeking the application of reciprocal parking. Statutory Provisions In accordance with Clause 5.1.1 of TPS8, the “Council may prepare a Local Planning Policy in respect of any matter related to the planning and development of the Scheme Area so as to apply:

(a) generally or for a particular class or classes of matters and (b) throughout the Scheme Area or in one or more parts of the Scheme Area, and

may amend, add to or rescind a Policy so prepared.” Advertising procedures for a Local Planning Policy Clause 5.1.4 of TPS8 states a “Local Planning Policy shall become operative only after the following procedures have been completed:

(a) The Council having prepared and adopted a draft Policy shall publish a notice once a week for two consecutive weeks in a local newspaper circulating within the Scheme Area giving the details of where the draft Policy may be inspected, the subject and nature of the Policy and in what form and during what period (being not less than 28 days) submissions may be made.

(b) The Council shall review the draft Policy in the light of any submissions made and shall resolve either to fully adopt the draft policy with or without modification, or not to proceed with the draft Policy.

(c) Following final adoption of a Policy, notification of the final adoption shall be published once in a newspaper circulating within the Scheme Area.”

The Draft Parking Supply and Management Strategy and Interim Parking Policy have been finalised and are now required to be advertised and formally considered by Council.


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Implementation of the Parking Policy In order to implement the draft parking policy, the following priority actions will need to be undertaken:

1. Amend Shire of Roebourne TPS No. 8 Clause 6.12 to align the parking standards and methods of cash-in-lieu collection and expenditure with that proposed in the draft Policy. The amendment will be progressed as part of a wider TPS amendment for the revised city centre layout.

2. The Shire of Roebourne to establish a hypothecated fund to collect and administer the cash-in-lieu funds collected pursuant to this policy.

LEVEL OF SIGNIFICANCE The draft Interim Policy will provide policy guidance in managing parking within the developing City Centre. The Interim Policy will provide strategic guidance to the supply and management of parking to ensure the growth of the Centre is not hampered or unduly constrained by parking issues. COUNCILLOR/OFFICER CONSULTATION Councillors and Officers have been provided with a copy of the draft Parking Supply and Management Strategy and draft Interim Parking Policy for review prior to the consideration of this Council. A meeting of senior officers was held to obtain feedback on the draft documents. The Executive Manager Financial Services has advised that Council operates a Public Open Space Reserve but NOT a Reserve for the specific purpose of car parking. The Local Government Act 1995 provides for the establishment of a Trust Fund which can be used for these purposes. COMMUNITY CONSULTATION It is proposed to publicly advertise the draft Karratha City Centre Interim Parking Policy and necessary planning scheme amendments; and the draft Parking Supply and Management Strategy as an accompanying document, for a period of not less than 28 days prior to considering policy for final adoption as a Local Planning Policy. STATUTORY IMPLICATIONS Following public consultation Council will seek final adoption of the Interim Parking Policy pursuant to Clause 5.1.4 of TPS8, which will give the Local Planning Policy statutory effect under the provisions of TPS8. POLICY IMPLICATIONS Upon final adoption, the Interim Parking Policy will be given statutory effect as a Local Planning Policy pursuant to the provisions of TPS8. FINANCIAL IMPLICATIONS The proposed policy will have implications on the rate of calculation for cash-in-lieu of car parking. The following table summarises a comparison between the current rates for calculation of cash-in-lieu versus the proposed rate of calculation. The construction cost and land requirement for a car bay for the proposed method of calculation is the combined average of an at-grade bay and a bay in a decked structure.

The interim policy recommends that the cash-in-lieu contribution is to be calculated on a

per bay basis, with the amount payable per bay being equal to the average of:

The cost of a parking bay at-grade including construction costs and the rateable cost of

land required to provide the bay.

The Parking Strategy advises that the components to take into account in defining the

land area should include not only the dimensions of the car bay, but also a proportion of


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two way access lanes adjacent to the car bay in an at grade but off road car park. This

is calculated as 28m2;

The construction cost of a bay in a decked structure. The Parking Strategy assumes

that future decked parking structures would be limited to two storeys in most cases.

This is calculated as 32 m2; plus

Fifty percent of the rateable cost of land required to provide the bay. The valuation of

land may be determined by reference to Landgate values, or the average of a valuation

of an equivalent at grade and a multi level car park as determined by a certified Valuer.

In applying the above rates to a theoretical situation where a development is required to provide a cash-in-lieu payment for 10 car bays and based on an indicative land area of $928.4/m2, the following total payments would be arrived at:

Current Cash-in-Lieu Calculation Proposed Cash-in-Lieu Calculation

$7,500 (construction cost) + [applicable land costs x Standard Car Bay Area (14.58sqm)]

$25,250 (construction cost) + [50% applicable land costs x Standard Car Bay Area (30sqm*)]

Current Calculation Rate: 10 x ($7,500 plus ($928.40 x 14.58m2)) = $210,360.73

Proposed Calculation Rate: 10 x ($25,250 plus ($928.40/2 x 30m2)) = $391,760.00

* Thirty square metres is the average of the area of an at-grade car bay (28sqm) and a decked car bay (32sqm). This figure is considerably higher to that of the figure used in the current cash-in-lieu calculation of 14.58sqm (2.7m x 5.4m), as it also takes into account the provision of vehicle accessways, and, in the case of decked parking, ramps and pedestrian walkways. Therefore the Cash-in-Lieu payments have increased considerably to that currently applied. Development of publicly available parking facilities funded by the Shire through the cash-in-lieu scheme (and other funding mechanisms), should occur as demand arises. It would typically be precipitated by available non-private car parking in the city centre consistently being above 90% capacity during weekly peak periods. In the first instance, public parking can be made available at-grade on land set aside for future public parking facilities, should sufficient funding not be available for the construction of a decked facility. This is on the proviso that by build-out of the city centre, off-street public parking will be provided exclusively in decked structures. STRATEGIC IMPLICATIONS Council’s Strategic Plan 2009 -2013 Key Goal #1 Communities states: “We will further develop and maintain the infrastructure and facilities to create aesthetically attractive and livable towns which will develop into more diverse and balanced communities”. Objectives: Creating aesthetically attractive and vibrant towns.

Providing a range of appropriate facilities that reflect the demography of the communities. The Parking Strategy and Interim Policy are key documents for implementation of the Karratha City of the North Plan.

RISK MANAGEMENT IMPLICATIONS There are no risk management considerations applicable.


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ISSUES Economic Issues The rate of calculating cash-in-lieu will increase as a result of implementation of this policy, as identified under the Financial Implications section. However, the calculation method proposed in the policy reflects the current market and construction costs associated with providing parking. Therefore, developments should not be discouraged to seek cash-in-lieu of parking where it is acceptable to maximise development outcomes. Valuation of Land for Cash in Lieu The Interim Policy states that the calculation of cash-in-lieu should include the average construction cost of a bay (average between the cost of and at grade parking bay and bay in a decked structure) plus the applicable land cost. The definition of applicable land cost needs to be expanded further to clarify that it relates to the land value of the development site in question and not the site proposed to contain the future public parking facility. This is consistent with Clause 6.12.3 of TPS8. Further, the land area for car parking cash-in-lieu is to be divided by two with the assumption that the development were to provide a two storey decked car parking structure. The applicable land cost is to be determined by an independent land valuer to be appointed at the applicant’s own cost. Council would need to annually update the sums to apply in formulating cash-in-lieu payments in its Schedule of Fees and Charges. Social Issues Approximately 40% of the City Centre is devoted to vehicle access, circulation and parking, representing a significant allocation of premium land to parking that could be utilised for other purposes. The policy and strategy set minimum and maximum car parking rates, thereby ensuring a reduction in the overall parking to be provided in the Centre for future development. The Policy specifies that cash-in-lieu money collected may be spent on public transport infrastructure and / or public end of trip facilities and / or bicycle parking. Environmental Issues The Policy specifies that cash-in-lieu money collected may be spent on public transport infrastructure and / or public end of trip facilities and / or bicycle parking. Cultural and Heritage Issues There are no cultural & heritage issues related to this matter. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation. The procedures will facilitate consistent planning assessments under TPS8. RELEVANT PRECEDENTS Not applicable.


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DELEGATED AUTHORITY Nil. At the close of advertising, the matter will be reported back to Council for consideration and final adoption of the policy, in light of any submissions received. VOTING REQUIREMENTS Simple Majority CONCLUSION One of the main features of the Karratha town centre is the vast, centrally located, parking areas (particularly around the shopping centre), which are typically under-utilised. As the City Centre continues to develop, it will be necessary to ensure the provision of parking no longer dominates the public realm, but is still adequate to support development. The draft Interim Parking Policy set minimum and maximum car parking standards for development and other provisions and provides an overall strategy to guide the provision of parking within the City Centre. It is proposed to endorse the draft Interim Parking Policy for the purpose of undertaking public consultation prior to final adoption of the policies. OPTIONS Option 1: As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section Clause 5.1 of the Shire of Roebourne Town Planning Scheme No.8 RESOLVES to Not ADOPT the Karratha City Centre Interim Parking Policy and associated Parking Supply Management Strategy for the purposes of advertising.


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___________________________________________________________________ OFFICERS RECOMMENDATIONS That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to:

(a) AMEND the draft Interim Parking Policy and associated Parking Supply Management Strategy to clarify the following: a. Reciprocal car parking is to be determined on a case by case basis

and at the Council’s discretion. b. Reciprocal car parking may only be considered where the alternative

car parking is located on the same lot (certificate of title) or on a site located within a 400m walkable catchment of the development proposal.

c. Include a definition of ‘applicable land cost’ in relation to the determination of cash-in-lieu. The definition of ‘applicable land cost’ needs to be expanded further to clarify the following:

i. that it relates to the area of land on the development site that would have been occupied by those spaces.

ii. that it assumes the development would have otherwise provided a two level decked parking structure and therefore the area of land used in the calculation of cash-in-lieu should be divided by two.

(b) ENDORSE the draft Interim Parking Policy and associated Parking Supply Management Strategy as amended for the purpose of undertaking public consultation pursuant to Clause 5.1.4 of Town Planning Scheme No. 8 (TPS8) for the purposes of advertising subject to the following amendments:

(c) UNDERTAKE investigations to determine suitable locations for the proposed public car parking facility for inclusion within the Parking Supply and Management Strategy.

(d) ENDORSE the preparation of an amendment to TPS8 as set to give effect to the policy.

(e) ADVERTISE the draft Interim Parking Policy and associated Parking Supply Management Strategy for a period of not less that twenty eight (28) days;

(f) REPORT back to Council following consideration of any submissions received during the advertising period for final endorsement of the policy.


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12.7 JOINT DEVELOPMENT ASSESSMENT PANELS PROCEDURES AND APPLICATIONS PENDING

File No: GR.19

Responsible Executive Officer: Director Development and Regulatory Systems

Reporting Author: Senior Statutory Planner



Attachment: Nil

PURPOSE To advise the Council of the requirement to nominate a deputy Councillor for selection as a reserve to the Joint Development Assessment Panel; and to establish improved procedures for briefing councillors prior to JDAP hearings. BACKGROUND Council first received a briefing on the functions of the Joint Development Assessment Panels [JDAP] and likely implications at its Ordinary Council Meeting held on 15 November 2010. In April 2011 the Department of Planning called for local councils to nominate elected representatives to the newly established Development Assessment Panel. Nomination must be carried out in accordance with the Planning and Development (Development Assessment Panels) Regulations 2011. The Department requested two local elected members and two alternate local elected members be nominated for selection to participate in the panel. At the Ordinary Council meeting of 16 May 2011 Council resolved as follows:

“That Council: 1. Nominates Cr John Lally and Cr Sharon Vertigan to the Development Assessment Panel with Cr White-Hartig and Cr Smeathers as Deputy Members.

2. Advise the Department of Planning of the nominations by June 13th 2011.”(Resolution No. 151628).

Cr Vertigan has since advised she is no longer available to sit on the panel. Council subsequently nominated Cr White-Hartig to membership of the JDAP. This has left Cr White-Hartig’s position as deputy member unfilled. The Department of Planning recommend Councils nominate two members and two Alternative Members. Considerations in seeking nominations from amongst the Shire of Roebourne elected representatives for two Councillors as Alternative Members to join the JDAP are set out in the STATUTORY IMPLICATIONS section below. New procedures for briefing councillors prior to JDAP hearings In order for Councillors to be better informed of planning applications lodged for determination by the JDAP, a Report showing both already determined and pending JDAP applications from December 2011 to 6 May 2012 is provided in Attachment 1. This will be updated each month with Council Agenda Papers.


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Dates and times of hearings for pending applications are included in the Report as advised to Council by the JDAP secretariat. The actual hearing dates may however change due to the availability of panel members or requests to defer on the part of an applicant or responsible authority. Prior to each scheduled hearing, at a mutually convenient time, Council members of the JDAP a briefing meeting will be held to cover significant issues (if any) raised in the Responsible Authority Report (RAR) to the Panel. Should Councillors who are not involved as a JDAP member require any information in regard to a particular application, queries can be directed to the Manager of Planning Services. LEVEL OF SIGNIFICANCE The matters determined from time to time by the panels may raise issues of significance to Council. The Responsible Authority Report prepared by Council officers and lodged with the JDAP considers all statutory obligations set out under the Planning Scheme, Council Policies and Council By-Laws; and will identify and alert Council of significant issues if and when they arise. COUNCILLOR/OFFICER CONSULTATION The proposed improved briefing procedures have been discussed with the Director Development and Regulatory Services. This report constitutes consultation with Councillors. COMMUNITY CONSULTATION Where required under TPS 8, applications lodged for JDAP approval are advertised and submissions considered through the Responsible Authority Report and by the panel at its hearing. STATUTORY IMPLICATIONS This Report deals with Council obligations under the Planning and Development Act 2005 and the Planning and Development (Development Assessment Panels) Regulations 2011. The JDAP is a State statutory planning process that kicks in for all development applications over $7 million dollars. Applications to be determined by Joint Development Assessment Panels A JDAP undertakes the decision making role for applications made under the local Planning Scheme for consideration of development which is of a category prescribed in the Planning Development (Development Assessment Panels) Regulations 2010. Applications to be determined by each JDAP will be specified in the gazetted Order which creates the JDAP. Applications for the remaining categories of development continue to be determined by the relevant local government or the WAPC unless the Council opts to refer the application to the JDAP. Powers of Development Assessment Panels

- The panels have the power to determine applications for development approval on behalf of relevant decision making authority

- The power may be referred to the panel by an overriding provision in relevant

planning legislation or by delegation from a relevant decision making authority.

- A Minister may call in an application of state significance which will be determined or assessed by the panel on the Minister’s behalf.


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- Applicants to pay for consideration of a proposal by a DAP whether is a mandatory referral or the Council has opted to refer it.

- The threshold for mandatory referral is proposed at $7 million dollars across WA

with the exception of Perth where it is $10 million.

- State Government pays sitting fees to Local Government members and specialist members sitting on the panel.

- State Government pays a fee to local government members and specialist

members for their attendance at mandatory training they are required to complete.

Membership of Panels Panels consist of independent technical experts (specialist members) and local government representatives as follows:

- 7 members (unless otherwise approved by the Minister) - A presiding member (a specialist member) - Up to three elected Council members or Council staff; and - At least three other specialist members.

Specialist members are appointed in accordance with specified criteria prescribed in the regulations. Members are required to comply with a Code of Conduct and declare any potential conflict of interest. The development assessment panel makes decisions in accordance with the local and state policy frameworks. Roebourne Shire Council may nominate a Councillor or a staff member, to membership of the JDAP. As Council officers are involved in preparing Responsible Authority Reports on applications before a JDAP, it is considered appropriate that the third position is a Councillor nominee. Nominations to the Joint Development Assessment Panel The Department of Planning advises Council should have two local elected members as Panel Members and two alternate local elected members as Alternative Panel Members nominated for membership of the panel. Cr Lally and Cr White-Hartig are Council’s Panel Members, the Shire of Roebourne should therefore seek two nominations from amongst elected representatives as Alternate Panel Members. Selection Criteria for Panel Members In considering nominations to the panel the Council should prefer those members who have a particular interest and or skill in the development assessment process and who are most likely to be available to attend panel hearings. Due to the administrative complexities of making changes to the panel membership, it is also recommended that councillors consider their intentions to stand for election in the new term before offering themselves for selection. POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Most JDAP hearings are conducted via teleconference through the Shire’s Welcome Road Karratha office. There are no financial implications. The Council should be aware of the limitations to the ability to claim payment for services to the panel which are set out in


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Clause 31 (6) of the Planning and Development (Development Assessment Panels) Regulations 2011. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Key Goal #3: Local Economy “Managing and maximising the benefits of growth in the region while

diversifying our economic base.” Objectives: Encouraging best practice community consultation for major resource projects.

Facilitating an increase in affordable housing in the Shire. Growing tourism. Creating opportunities for growth and diversification for local business. Facilitating the release of land to cater for growing development opportunities. Encouraging downstream processing (value adding). Developing a financially sustainable revenue stream.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no cultural and heritage issues related to this matter. IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation.

RELEVANT PRECEDENTS There are no relevant precedents related to this matter. DELEGATED AUTHORITY There are no delegated authorities related to this matter. VOTING REQUIREMENTS Simple Majority OPTIONS Option 1: Council nominate two Councillors as per the Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Planning and Development (Development Assessment Panels) Regulations 2011 RESOLVES to

Not fill the vacant Deputy Member position on the Joint Development Assessment Panel.


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CONCLUSION In accordance with Planning and Development (Development Assessment Panels) Regulations 2011, Council is required to nominate two elected representatives to the Joint Development Assessment Panel. The Department of Planning requests that Councils also nominate two Alternative Representatives to participate in panels. This will particularly help to ensure that panel hearings are held without delay or alteration to scheduled times due to lack of available members.


That Council by SIMPLE Majority pursuant to the Planning and Development (Development Assessment Panels) Regulations 2011 RESOLVES to:

a) Nominate from the elected representatives two Alternative Council Members

for selection as a reserve to the Joint Development Assessment Panel

b) The CEO advise the Department of Planning of the nominations.


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12.8 PROPOSED ROAD DEDICATION – LOT 589 BALMORAL ROAD INTO EXISTING MILLARS ROAD, ROAD RESERVE

File No: LP.39

Responsible Executive Officer: Director Development, Regulatory and Infrastructure Services

Reporting Author: Principal Statutory Planner


Applicant/Proponent: Department of Regional Development and Lands


Attachment(s) 1. Location plan

2. Deposited Plan

PURPOSE To seek Council’s support for the dedication of Lot 589 Balmoral Road (Unallocated Crown Land) as Road Reserve to be amalgamated into the existing Millars Road, Road Reserve by the Department of Regional Development and Lands (RDL). BACKGROUND RDL has requested that the Shire resolve to support the proposal to dedicate Lot 589 Balmoral Road as Road Reserve to be amalgamated into the existing and adjacent Millars Road, Road Reserve. The purpose of the dedication of Lot 589 as a Road Reserve to be amalgamated into the existing Millar Road is to improve future access from Balmoral to Millars road through widening the connection through the addition of the land contained within Lot 589. Lot 589 has a land area of 2034m2 (see attachments). In accordance with the Land Administration Act 1997, Section 56 (1a) and (2) the support of Council is required prior to making a request to the Minister of Lands for the dedication of the land as a Road Reserve. Should Council grant support for the dedication of the land to become a Road Reserve the Shire is required to forward the request to the Minister of Lands through Regional Development and Lands along with survey or accurate sketch plans. LEVEL OF SIGNIFICANCE The proposal may be considered significant by virtue of the Criteria of Council Policy CE8 – Significant Decision Making Policy which states: Any transfer of ownership or control or the construction, replacement or abandonment of a strategic asset. The implications of this decision are that following the construction and dedication of the road the Shire will be responsible for maintenance of this road into the future and there are some financial costs associated with maintenance of roads. Infrastructure services support the dedication of the road and have taken into consideration these maintenance costs.


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COUNCILLOR/OFFICER CONSULTATION The proposal was referred to Infrastructure Services who do not have any objections to this proposal. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Land Administration Act, 1997: Section 56 – Dedication of Roads POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS Following the dedication of the road to the Shire the costs associated with maintenance of the Road Reserve will be the responsibility of the Shire into the future. STRATEGIC IMPLICATIONS There are no strategic implications.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues Following the construction and dedication of the road the Shire will be responsible for maintenance of this road into the future and there are some financial costs associated with maintenance of roads. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no cultural and heritage issues related to this matter.


RELEVANT PRECEDENTS Unallocated Crown Land has been supported by the Council for dedication as a Road Reserve in different areas of the Shire previously both to improve road infrastructure and access. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


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OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 56 of the Land Administration Act, 1997 RESOLVES to NOT support the dedication of Lot 509 as a Road Reserve.

CONCLUSION The proposal to dedicate Lot 589 Balmoral Road as a Road Reserve has been considered by the Infrastructure and Planning Department as appropriate to provide improved access from Balmoral Road onto Millars Road into the future. It is recommended the Council support the dedication of this land as Road Reserve and that the Shire request the Minister of Lands to dedicate the land as a Road Reserve in accordance with Section 56 of the Land Administration Act, 1997.


That Council by SIMPLE Majority pursuant to Section 56 of the Land Administration Act, 1997 RESOLVES to:

1. SUPPORT the dedication of Lot 589 Balmoral Road as a Road Reserve

to be amalgamated into existing Road Reserve, Millars Road.

2. FORWARD a request to the Minister of Lands, through the Department of Regional Development and Lands for the dedication of Lot 589 Balmoral Road as a Road Reserve to be amalgamated into existing Road Reserve, Millars Road.


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12.9 PROPOSED HOARDING SIGN – LOT 517 RANKIN ROAD, NICKOL

File No: P2786


Reporting Author: Principal Statutory Planner


Applicant/Proponent: Pindan Pty Ltd


Attachment(s) Plan Set

PURPOSE To seek Council’s determination on an Application for Planning Approval for a hoarding sign to be attached to a sea container on Lot 517 Rankin Road, Nickol. The proposed location of the sign is a departure from the provisions of the Signs, Hoardings and Bill Posting Local Law. At this time Planning staff does not have delegated authority to approve minor variations to the Local Law. BACKGROUND On 13 March 2012 the Shire received an Application for Planning Approval for the construction of a sign to be attached to a sea container at the southern location of Lot 517 Rankin Road, Nickol. Lot 517 contains the residential subdivision for the western end of Nickol that has recently seen earthworks begin on site. The purpose of the sign is to advertise/market the subdivision. This Application for Planning Approval has been presented to Council as the Signs Local Law states that a hoarding sign should not be located within a residential area. The site is zoned ‘Urban Development’ under the Shire of Roebourne Town Planning Scheme No.8 (TPS8). The proposed location of the sign, under the endorsed Development Plan is further zoned as Residential R17.5, technically making the proposed location of the sign a residential area. The Signs Local Law allows a planning application to be submitted if there is any departure from the Local Law’s provisions. This is a departure in that it is being proposed within a residential area. LEVEL OF SIGNIFICANCE The proposal is not a significant activity as outlined within Shire Policy CE8. COUNCILLOR/OFFICER CONSULTATION No councillor/Officer consultation required COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS The Planning and Development Act 2005 is relevant to this Planning Application.


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POLICY IMPLICATIONS The Shire’s Local Law – Signs, Hoardings and Bill Postings is relevant to this application. The dimensions of the sign being 6m in length and 2.5 m in height are acceptable under the Signs Local Law and the setback from the nearest road (Dampier Highway) until the internal roads of the subdivision are constructed, is greater than 15m which is also compliant with the provisions of the Local Law. The nearest existing housing to the nearest edge of the seacontainer that the sign is proposed to be fixed to is approximately 50m distant. It is not considered that the seacontainer and sign will have any detrimental impact upon the amenity of these nearby dwellings. This is particularly the case when considering that the site during construction will contain machinery and other structures such as containers and transportable buildings to support subdivision works. It is common in many Local Council areas to allow advertising for the marketing of land releases on the site and this proposal is considered appropriate at this location. It is also quite common in many Local Council areas for sea containers, appropriately painted to be used as an advertising hoarding. The seacontainer, as the applicant has correctly stated, forms part of the site mobilisation and subdivision works permitted under Clause 157 of the Planning and Development Act 2005. Therefore, the seacontainer can be located on site ‘as of right’ for subdivision works. The application is for the sign to be fixed to the seacontainer. Refer to Attachment 1: Plan Set, for depiction of the proposed sign image. The proposed sign contains an image of a family with the words, “A Vibrant New Community” and “Jingarri”. Some artwork with circular coloured impressions is included. Jingarri is the proposed marketing name by Pindan for this subdivision. The applicant has stated that the word Jingarri is a Gnarluma word meaning “joy” or “happiness.” It has been chosen as the name for the development in recognition of the cultural heritage of the area. It should be noted that at no stage will this subdivision be formally named Jingarri, it will remain Nickol as this is the name of the locality. Further to this, there will be no permanent signage on the ground at any time that would indicate that the area is called Jingarri. This is simply a marketing tool being used by Pindan. The image proposed on the sign is considered appropriate for the location. To improve the aesthetics of the seacontainer that the sign will be fixed to, it is recommended that any approval that may be granted by Council contains a condition requiring the container to be painted or clad in materials of natural earth tones and that this be maintained in a neat and tidy condition at all times. Further to this, to ensure the seacontainer and sign are removed within a reasonable time frame, a condition of approval should be to remove the sign within 14 months from the date of approval. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues Should the proposed sign be approved by Council and constructed by the applicant, the sign would assist in the sales of land from this subdivision.


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Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.



OPTIONS: Option 1 That Council by SIMPLE Majority RESOLVES to approve the hoarding sign as proposed with conditions as set out in the Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 4.5.1 of the Shire of Roebourne Town Planning Scheme No.8 RESOLVES to REFUSE application for Planning Approval P2786.

CONCLUSION The proposed sign is not considered to have any significant detrimental impacts on the nearby existing residential amenity of Nickol. The sign is only proposed to be on site temporarily while the subdivision works are underway and conditions of approval will ensure that it will be removed within 14 months of any approval granted. It is considered that the location of the proposed sign is appropriate and the application is recommended for approval.


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That Council by SIMPLE Majority pursuant to Section 4.5.1 of the Shire of Roebourne Town Planning Scheme No.8 RESOLVES to APPROVE Application for Planning Approval P2786 for a hoarding sign at Lot 517 Rankin Road, Nickol subject to the following conditions:

1. The approved building, works and layout shall not be altered without the prior

written consent of Planning Services.

2. The sign must not be located in any other position on the site unless

otherwise approved in writing by the Shire.

3. The hoarding sign shall be removed within 14 months of the date of this approval. The sea container that the hoarding sign is fixed to shall also be removed from the site unless it remains under legislation that allows this transportable building for the purpose of storage for equipment associated with the subdivision works on this site.

4. The walls of the sea container that the sign is to be fixed to shall be clad in a

pre-finished material or painted in a colour of natural or earth tones to complement the surroundings, and/or adjoining land and developments, in which the development is located.

5. The painted surface or cladding is to be maintained in a neat and tidy condition at all times and any graffiti that may be imposed upon the sign or the sea container is to be removed within five days of being observed by site management or the Shire.

Information Notes:

i) Should the owner and/or applicant be aggrieved by this decision, or any of the conditions imposed, there is a right of review under the Planning and Development Act 2005. An application for review must be submitted in accordance with Part XIV of the Planning and Development Act 2005 within 28 days of the date of this decision to: the State Administrative Tribunal, GPO Box U1991, Perth, WA 6845. Further information regarding this right of review is available on the SAT website www.sat.justice.wa.gov.au or by phoning 1300 306 017.

ii) A Sign Licence is required to be issued by the Shire’s Building Services Unit

prior to the commencement of any on-site building works related to this sign. iii) The sea container that the sign is fixed to must be tied down in accordance

with requirements of the BCA. iv) Further advertising signs shall not be erected or displayed on the site except

with the approval of the Shire.

http://www.sat.justice.wa.gov.au/


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12.10 PROPOSED TELECOMMUNICATIONS TOWER – LOT 367 CENTRAL AVENUE, DAMPIER

File No: P2636


Reporting Author: Statutory Planner


Applicant/Proponent: Aurecon Australia


Attachment(s) 1. Application package

2. Submissions

3. Applicants response to submissions

PURPOSE The purpose of this report is for Council to consider and make decision on an Application for Planning Approval for the development of a 35m lattice tower (or monopole) on Lot 367 Central Avenue, Dampier. BACKGROUND Proposal History The Shire of Roebourne received an application for planning approval for a 35m Lattice Tower in August 2011. The applicant outlined in the letter, the objective of the new infrastructure was to: “...introduce Telstra’s WCDMA850 wireless network coverage in the area of Dampier. The Facility will provide 3GSM service availability and good call quality in the vicinity of the proposed site location. Reliable 3GSM coverage shall be provided to users in this area currently experiencing little or no signal level on handset devices particularly inside buildings and those shadowed by undulating terrain. Coverage continuity will also be raised to motorists travelling along Dampier Road and other roads in the area. The suite will add DoC and capacity to the Town of Dampier in the Pilbara and also relieve capacity demand on its present long range server sites at Katrins Hill and Dampier East Intercourse Island. Some DoC is also expected to be provided to the low lying sections of Woodside’s Pluto LNG development to the north.” After an initial assessment officers considered the proposed development insufficient in detail, particularly with respect to the potential visual impact the development may cause on the main road into Dampier and to surrounding residents. A visual impact assessment was requested to provide greater clarity. It was considered the information at this time was not suitable for the purpose of advertising. Information considered necessary by officers for advertising and continued assessment of the application was not provided until 7 March 2012. Community consultation commenced


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on 7 March 2012 and formally ended 27 April 2012. This is discussed further below and included a community meeting attended by Officers and a representative of Telstra. Additional information was requested from the applicant following the community meeting however the applicant has advised this information will not be provided. Accordingly the application has been presented to Council based on the information provided by the applicant. Site Details and Local Context The subject site is Lot 367 Central Avenue, Dampier. It is owned in freehold by the Australia Telecommunications Commission and has an area of 697m2. The site presently contains a small communications equipment shelter. The site has a colour bond fence fronting Central Avenue with chain mesh fencing on all other sides. The site adjoins a large area of land zoned for urban development however the area is vacant, containing native vegetation and rocky landscapes typical of the area. Some eucalypts are located adjacent to the property. A bus stop is located adjacent to the site along Central Avenue. The site is directly north of several houses along Oakover Crescent which are afforded views of the coastline. The Dampier hospital is approximately 250m from the site with the nearest residents being 50m to 100m to the site. Proposed Development The proposed development comprises of the following:

1. Construction of a 35m telecommunications tower of ‘lattice framework’ or a

monopole, including two 2.5m lightning rods affixed to the top of the tower;

2. Up to six antennas flush mounted to the structure;

3. Parking and manoeuvring areas for service vehicles; and

4. A 7.5m2 equipment shelter which will not exceed 3m in height.

The applicant has advised the key difference between a monopole or lattice tower is the ability for collocation of other telecommunications infrastructure which can be accommodated on the lattice tower option but not on the monopole option. The applicant initially proposed the ‘lattice framework’ tower and later when the potential issue of visual impacts was raised the applicant revised the application to include an alternative structure being that of a monopole. Therefore, the application proposes two options for the Shire to assess. COUNCILLOR/OFFICER CONSULTATION At the time of writing this report it had been arranged for the applicant and a Telstra representative to make a presentation in support of the application on 17 May 2012 at the Council Briefing session. COMMUNITY CONSULTATION The application was initially advertised for a period of two weeks starting 7 March 2012 through to 22 March 2012. This included:


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• An advertisement being published in the local newspaper twice;

• Letters being sent to surrounding property owners (approximately 50); and

• The application was also made available on the Shire’s website.

Letters were also sent to the Dampier Community Association and LandCorp. Following a request from the Dampier Community Association (DCA), the advertising period was extended to Friday 6 April 2012 to allow for a community meeting to be held on 2 April 2012. The community meeting was organised by DCA and attended by a statutory planner from the Shire and a representative from Telstra. The outcomes of the meeting are listed below. This summary of the meeting has previously been forwarded to the DCA and was agreed by the DCA to be a true indication of the meeting and matters discussed at the meeting.

1. Approximately 50 people attended the meeting.

2. Alan Shepherdson, Regional Manager of the Pilbara from Telstra held a question and answer session with the attendees.

3. The following concerns were expressed regarding the proposal:

a. The community considers there is insufficient demand for an additional tower. Services within the community were considered to be sufficient. Telstra needs to demonstrate current and future loading to more clearly show that the service provided to members of the community will be affected in the short to medium term if upgrades to the network are not made.

b. There is insufficient information provided to the residents of Dampier in relation to the extent of locations considered for the construction of the tower or how Telstra determined this is the best location. The community would like to be provided with a copy of the Candidate Assessment Report undertaken by Telstra which was provided as a commercial in confidence document to the Shire. Approval from Telstra will be required for the Shire to release the assessment report.

c. If network upgrades are needed, upgrades to existing infrastructure or co-location at the Kangaroo Hill Optus facility should be considered and shown to be insufficient prior to a new tower being constructed.

d. There are concerns regarding the potential health impacts of Electro Magnetic Emissions (EME) on the residents of Dampier, particularly those students who use the bus stop in front of the Telstra exchange, the Dampier Primary School, and the immediately surrounding residences due to the unknown long-term impacts of exposure to EME.

e. There were concerns expressed that if a tower is approved, there is potential for the increase in the number of antennas, satellites etc. to be placed on the structure. This could result in increased EME beyond what is currently proposed in addition to the emission of other potentially harmful sources including microwaves. This is based off examples included in the document (Exmouth) and also the Karratha Town centre Tower.


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f. The project will have a negative impact on the appearance of Dampier. The visual impact assessment prepared by the applicant misrepresents the character and amenity of Dampier. Particular concern was given to the reference in the document to the comments such as tower providing a “feature reflective of the industrial, working history of the town and therefore screening could be argued as unnecessary and inappropriate” or “industrial structures such as telecommunications towers are likely to be perceived less negatively than in communities which depend on nature-based tourism, for example so that there is less imperative for utilising a structure that blends better.”

g. If this is the only location that the facility can be erected and achieve the level of service needed to support the Dampier community, other options that more naturally blend the proposal into the landscape should be considered. Such options that should be considered is designing the tower as a piece of artwork (i.e. tree-like structures), landscaping of mature trees around the tower or other changes to the surrounds which will distract passersby from noticing the tower.

h. Concerns were expressed over the potential impact of land value in Dampier.

On the evening a brief vote was held where a vast majority expressed that they did not wish for the development to proceed.

Community Consultation Processes

1. There was general agreement that the community consultation process undertaken prior to the DCA meeting gave insufficient time or notice for the residents to respond to the proposal. There was also insufficient information available for residents to make an informed decision.

2. There was general consensus that Council should consider how it consults with the community regarding development applications more broadly in the Shire.

The Shire thanks the DCA for its input in regard to consultation processes and will take matters raised in this regard into consideration for future proposals. Following the meeting a further request to extend the advertising period to 27 April 2012 was granted. An additional advertisement notifying of the extension was included in the local newspaper. During the advertising period nine submissions were received. Two late submissions were also received and have also been considered. One of the submissions was made on behalf of the Dampier Community Association. A summary of comments made within submissions received and the assessing officer’s appraisal of the issues raised are outlined in the table below. Matters regarding land value or compensation are not legitimate considerations that planning officers can consider. All submissions are provided as an attachment. Further to this, the applicant provided their own response to submissions which is also presented within the attachments.


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Community Points Officer Comments The development will have a negative impact on the views currently afforded to properties in Dampier

The development will affect views to some properties, particularly those located on Oakover Crescent.

The development will be an eyesore in the centre of Dampier and detract from the current vision to revitalise Dampier which is being progressed by Pilbara Cities and LandCorp

The development has been proposed without proper consideration to the broader visioning being progressed. It is along the central road of Dampier and is considered to detract from the current amenity along this road and from the public domain. A large percent of local traffic would drive past the proposed site daily. The majority of visitors tot eh town of Dampier would also have to drive past this site as it is the main road for visitors to access the foreshore of Dampier. The proposed structure (whether ‘lattice framework’ or monopole) would be highly visible to these visitors and to local residents and to many pedestrians within the numerous areas of the public domain of Dampier. The Dampier community has expressed a broad goal to work to improve the streetscapes and amenity of the Dampier town. This proposal is contrary to that broad vision.

There will or may be a health impact on Dampier residents as there is no established study which proves the long term health impact from electromagnetic energy (EME).

The proposed development complies with all relevant legislation and requirements regarding EME.

There are more suitable sites in Dampier that would provide a similar level of service without the visual impact

An assessment of alternative sites was provided to officers on a commercial-in-confidence basis and therefore could not be provided to the public. A copy that could be made available to the public was requested however the applicant declined to provide this information. All alternative sites were in the town site of Dampier The alternative options provided are considered inappropriate for the location of the facility however one alternative considered could be achieved and provide a similar level of service and not have such a significant impact on the amenity of the residential areas of Dampier.

The current coverage provided by Telstra is already sufficient

In line with the vision for revitalisation of Dampier, future growth will require continued upgrades to meet population demand and technological change. Telecommunications infrastructure is important to the functionality of the local community and local industry.


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STATUTORY IMPLICATIONS The application has been assessed having regard to the Shire of Roebourne Town Planning Scheme No.8 and Statement of Planning Policy 5.2 – Telecommunications Infrastructure which are the most relevant statutory implements relevant to the proposed development. Shire of Roebourne Town Planning Scheme No. 8 The subject site is identified in the Shire of Roebourne Town Planning Scheme No.8 (TPS8) as being a Scheme Reserve for ‘Public Purpose – Telecommunications’. In accordance with Cl 2.2 of TPS8, the following applies with respect to land reserved under TPS8:

“A person shall not carry out any development on a reservation other than the erection of a boundary fence defined or accepted by Council, or change the use of a reservation without first applying for and obtaining written approval of the Council.”

Where an application has been submitted to the Shire for development on reserved land, Council is required to consider the following as outlined in Clause 2.3 of TPS8:

Where an application for planning consent is made with respect to land within a reservation, the Council shall have regard to the ultimate purpose intended for the reservation and Council shall confer with the organisations it considers relevant to that purpose and the proposed use or development.

The proposed development is consistent with the purpose of the reservation in TPS8. The Telstra is an organisation that is relevant to this zoning . The application is submitted by Aurecon on behalf of Telstra. Officers have considered that in addition to Telstra, the broader community requires consultation with respect to the proposed development in accordance with the above provision. The outcomes of this consultation have been discussed in the ‘Community Consultation’ section of this report. Statement of Planning Policy 5.2 – Telecommunications Infrastructure (SPP5.2) SPP5.2 is a state-wide policy adopted under the Town Planning and Development Act 1928 (and carries through pursuant of the current Planning and Development Act 2005). Prior to 1997 applications such as this would have been exempt from requiring any local government approval. SPP5.2 notes:

“In an area of increasing mobile phone use the number of cells needed to maintain service quality and capacity increases. Often this means one or more additional base stations are needed, even in areas where mobile network coverage already exists.”

Officers have considered the relevant matters for considering an application for planning approval outlined under SPP3.2. These matters are highlighted and considered below.


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• extent to which the proposal contributes to the social and economic benefits of

affordable and convenient access to modern telecommunications services for

people and businesses throughout the State;

The proposed development will assist in providing more secure and reliable mobile and 3G coverage to the Dampier community. This has economic and social benefits.

• need to ensure continuity of supply of telecommunications services to people

and businesses in the local area or region;

The additional infrastructure will ensure continuity of supply of telecommunication services to people in Dampier. As discussed in the coverage objective, the tower will address current ‘black spots’ and reduce flow and speed of existing systems.

• effect of the proposal on the environment and natural landscape and the

extent to which the proposal affords protection of these elements;

The proposed development will not have a significant impact on the local

environment. The potential impacts on the natural landscape through visual impacts

are considered further below.

• effect of the proposal on any place of cultural heritage significance on or near

the land;

The footprint of the proposed site has previously been disturbed. The proposed

development will not have any impact on a culturally significant of heritage site.

• extent to which the proposal enhances or maintains visual amenity including

streetscape and minimises adverse visual impacts;

At the request of Officer’s a visual impact assessment was prepared by the

applicant for the proposed development in accordance with the Western Australian

Planning Commission’s Visual Landscape Planning Guidelines. The assessment is

included in the applicant’s submission is in Appendix 3 of Attachment 1 of this

report.

The assessment considers a number of matters which are outlined below:

The site and immediate surrounds are a degraded area requiring restoration and enhancement The applicant has suggested permitter landscaping, painting of ground level infrastructure a eucalypt colour and upgrading the perimeter fencing will be an overall enhancement to the site. At a localised level on-site, these will be enhancements. Houses immediately adjacent on Oakover Crescent are however substantially above the ground level of the site. From adjoining areas, the proposed enhancements will therefore not be readily visible. This will similarly be the case for motorists travelling along Central Avenue where the tower itself will be more prominent than any minor landscaping at the ground level.


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Accordingly, it s considered that whilst the development may facilitate some minor upgrades to the local environment it will have an overriding impact on the landscape of Dampier and will result in further degradation of the area as viewed by residents and visitors to Dampier.

o coastal landscapes are probably more highly valued by the community than

any other broad type of landscape in the State;

The applicant has outlined that the proposed site is the most suitable location that will not have an impact on the coastal landscape features of Dampier having regard to other possible sites that were considered. The site will however disrupt existing views of the coastal landscape from adjoining properties thereby having a detrimental impact on the most highly valued landscape feature.

o the lattice tower option is argued to be a feature reflective of the industrial,

working history of the town;

Comments received by the community through submissions and also at the

community meetings suggest the community does not agree with the

characterisation of Dampier. The current visioning and revitalisation project

underway by the Shire and Pilbara Cities re-enforces the communities view as

the project focuses on linking the community better with the coast rather than

with industry. The development will disrupt an existing visual connection with

the coastline and renforce the industrialisation of Dampier contrary to

community views and the broader visioning process.

• degree to which the proposal is co-ordinated with other services;

The advice provided by Telstra includes the following:

o Telstra have engaged with its competitors including Optus who have

confirmed an interest in collocation on the site; and

o Investigations into the existing Optus site on Kangaroo Hill have determined

the coverage level would not meet current or forecast demand with respect

to broadband coverage.

The applicant has therefore demonstrated an appropriate investigation to coordinate the delivery in infrastructure through collocation at existing or the proposed new facility.

• extent to which the proposal fulfils the requirements of Section 5.3 of this

Policy;

Section 5.3 of the Policy relates to the matters required to be submitted in support

of an application for planning approval. The information is provided as a

consolidated attachment. Officers have reviewed the information provided and

provide the following comments:


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o graphic illustrations of both the lattice tower and monopole have been

provided;

o elevations including montages of the development demonstrating the extent

of the facility with respect to the height and appearance of the building;

o the applicant has outlined that as part of the development, landscaping and

new fencing would be included however specific details have not been

provided;

o No additional lighting is included as part of the proposal;

o The applicant has advised that two saplings will be required to be removed

and would be relocated in accordance with an approved landscaping plan;

o No specific details on proposed landscaping have been included however

have advised that landscaping would be implemented as a screening

initiative through the provision of perimeter landscaping however no specific

details have been provided;

o There are no significant environmental constraints affecting the proposal

and this has been considered by the applicant;

o the development will proceed as soon as reasonably practical;

o a report considering the maximum power output of the facility and the radio

frequency electromagnetic energy levels has been provided showing the

proposal complies with relevant standards and legislation;

o details on how the proposal relates to existing telecommunications

infrastructure has been provided; and

o a statement has been provided considering TPS8, the principles regarding

location design and siting outlined in SPP5.2 and the potential impact on

future facilities.’

Accordingly, it is considered the applicant has provided all relevant information required to be provided by Section 5.3.

• extent to which the proposal adheres to the Guiding Principles for the

Location, Siting and Design of Telecommunications Infrastructure set out in

Section 5.1 of this Policy.

SPP5.2 sets out a number of principles to inform location, siting and design which are all considered below.

There should be a co-ordinated approach to the planning and development of telecommunications infrastructure, although changes in the location and demand for services require a flexible approach.


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• Telecommunications infrastructure should be strategically planned and co-

ordinated, similar to planning for other essential infrastructure such as transport

networks and energy supply.

The applicant has not demonstrated that broader strategic planning has been considered and determined this is the most appropriate site for to the tower. Broader consideration to the location and siting could be given through the Dampier visioning process which is currently underway.

• Telecommunications facilities should be located and designed to meet the

communication needs of the community.

The explanation provided by the applicant demonstrates the development is located in an area that will achieve the best benefit in terms of coverage to the Dampier Community. It is noted that in certain submissions, community members have expressed they are satisfied with the current services provided in Dampier.

• Telecommunications facilities should be designed and sited to minimise any

potential adverse visual impact on the character and amenity of the local

environment, in particular, impacts on prominent landscape features, general views

in the locality and individual significant views.

The proposed development will disrupt existing views of the coastline from surrounding residents. These views are considered significant and worthy of protection where possible The development is also located along the main entrance road into Dampier and will further degrade the visual amenity and appearance of Dampier, including to visitors and tourists. The visual mitigation measures proposed at the ground level are considered insufficient to address these matters. A monopole, whilst it is potentially less intrusive on views will still have similar impacts on existing view lines and the entrance to Dampier.

• Telecommunications facilities should be designed and sited to minimise adverse

impacts on areas of natural conservation value and places of heritage significance

or where declared rare flora are located.

The proposed development has no known impact on important conservation or heritage areas.

• Telecommunications facilities should be designed and sited with specific

consideration of water catchment protection requirements and the need to minimise

land degradation

The development will not have any significant impact on local drainage management.

• Telecommunications facilities should be designed and sited to minimise adverse

impacts on the visual character and amenity of residential areas.

The location of the development will result in significant disruption to the local character and amenity of adjoining residents. It will also impact on the perceived local character due to its location along the main entrance road into the town of Dampier and the Dampier foreshore.


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• Telecommunications cables should be placed underground, unless it is impractical

to do so and there would be no significant effect on visual amenity or, in the case of

regional areas, it can be demonstrated that there are long-term benefits to the

community that outweigh the visual impact.

Cables to the facility are placed underground.

• Telecommunications cables that are installed overhead with other infrastructure

such as electricity cables should be removed and placed underground when it can

be demonstrated and agreed by the carrier that it is technically feasible and

practical to do so.

Not applicable.

• Unless it is impractical to do so telecommunications towers should be located within

commercial, business, industrial and rural areas and areas outside identified

conservation areas.

The site of the proposed development is not located in a commercial, business industrial or rural area. It is proposed to be situated central to the established residential area of Dampier.

• The design and siting of telecommunications towers and ancillary facilities should

be integrated with existing buildings and structures, unless it is impractical to do so,

in which case they should be sited and designed so as to minimise any adverse

impact on the amenity of the surrounding area.

The applicant has suggested it is impractical to locate the infrastructure in another location due to the quality of service that would be provided among other matters. The applicant has recognised through information submitted to the Shire that there are alternative locations for the location of this infrastructure.

• Co-location of telecommunications facilities should generally be sought, unless

such an arrangement would detract from local amenities or where operation of the

facilities would be significantly compromised as a result.

The lattice tower option proposed by the applicant would provide opportunities for collocation. Optus have expressed interest in collocating on the site.

• Measures such as surface mounting, concealment, colour co-ordination,

camouflage and landscaping to screen at least the base of towers and ancillary

structures, and to draw attention away from the tower, should be used, where

appropriate, to minimise the visual impact of telecommunications facilities.

The applicant has advised that painting the tower or monopole is impractical. Minimal screening through additional landscaping has been recommended by the applicant however, insufficient detail has been provided by the applicant to clarify the extent or quality of landscaping. Its effectiveness on screening the development, even at the base of the tower is therefore difficult to determine.


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Further advice received from the Department of Planning indicated some mitigation measures that could be employed to better blend the development into the land which include:

Development of a monopole over lattice tower;

The pole being coloured which is consistent with nearby trees (i.e. drab green);

Black mesh fencing (already proposed);

Additional tree planting within 100m of the site;

Upgrading of the streetscape within the Central Avenue Streetscape through

additional landscaping and general improvements;

Additional landscaping in and directly adjacent to the site; and

Retention of existing trees (proposed).

• Design and operation of a telecommunications facility should accord with the

licensing requirements of the Australian Communications Authority, with physical

isolation and control of public access to emission hazard zones and use of

minimum power levels consistent with quality services.

The proposed development complies with relevant licensing requirements.

• Construction of a telecommunications facility (including access to a facility) should

be undertaken so as to minimise adverse effects on the natural environment and

the amenity of users or occupiers of adjacent property, and ensure compliance with

relevant health and safety standards.

Local residents and members of the Dampier community have expressed strong views outlining the development will have significant impacts on their residential amenity and the broader amenity and character of Dampier resulting from visual impacts. Having regard to these considerations it is considered that the proposed development is not appropriately located, will impact on the visual amenity of views to the coastline from adjacent residences and further detract from the desired amenity of Dampier. POLICY IMPLICATIONS The Shire has no specific policies which directly affect the application.

FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Creating aesthetically attractive and vibrant towns. Initiatives 2009-13: Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher

standard of the upkeep of homes, businesses and public space throughout the Shire. It is not considered that the proposal meets the specific objective or initiative of Key Goal #1 for Communities as outlined in the Shire of Roebourne Strategic Plan 2009 -2013.


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RISK MANAGEMENT CONSIDERATIONS If the application is not approved, the provision of telecommunications infrastructure to improve phone and broadband coverage may be affected. This could impact on industry operations and the Dampier residents. Following from this it is recognised that other alternative locations for a similar facility are available to the applicant that would provide a greater quality of service than currently exists in Dampier. ISSUES Economic Issues The proposed development, if approved, may have impacts on landowner property values. This is not a relevant planning consideration. The provision of high quality phone coverage and fast broadband is important to the on-going operations of business. If the development does not proceed, this may affect business operations in the future and therefore impact on the local economy. Social Issues The Dampier Community has expressed serious concerns of the impact of the development on their local amenity and community. These concerns focus on visual impacts, the detrimental impacts on the character of Dampier and potential long-term health impacts. An over riding message from the community also related to the manner in which consultation was undertaken by the Shire and also the lack of community engagement with the Dampier community in the site selection process. The matters raised by the community are valid and require further consideration beyond this application. It is recommended that the following actions be taken in addition to determining this application:

1. Review and/or prepare the Community Consultation Policy having regard to the

best methods to properly engage the community in relation to applications for

planning approval in the Shire of Roebourne.

2. Recommend to Telstra that is reviews its own procedure regarding the site

selection process of such developments so it includes a greater level of community

engagement.

3. Request Pilbara Cities and LandCorp to engage with Telstra to ensure strategic

planning for telecommunications in Dampier is given proper consideration.

4. Request Telstra to engage with the Dampier community to determine alternative

locations that will provide the level of serviced required and limit impacts on the

amenity and character of the town.

Environmental Issues The environmental issues of the proposed development relate to visual impacts on Dampier. This has been discussed previously.


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Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.


RELEVANT PRECEDENTS There are no relevant precedents affecting this proposal. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to GRANT its approval subject to conditions.

CONCLUSION

The proposed development has been assessed having regard to the State Planning Policy regarding telecommunications infrastructure. This is an overriding document intended to provide for the proper planning and siting of telecommunications infrastructure. Having regarded to this the proposed development is considered:

• Not to be consistent with any strategic planning document or the current strategic

planning direction for Dampier;

• Have significant impacts on individual views to the Dampier coastline and views

from many locations within the public domain; and

• Further detract from the amenity and character of Dampier.

The Dampier community has expressed serious concerns on the impact of their local amenity and character The continued upgrade of important infrastructure such as telecommunications form an integral element in the growth of the Shire of Roebourne and provide improved services to residents. Notwithstanding this, it is considered that the proposed development ultimately has a significant detrimental impact on the local amenity and broader character of the Dampier community which is inconsistent with the Dampier visioning process recently initiated by LandCorp, the Shire of Roebourne and Pilbara Cities. It is considered the applicant has not adequately addressed the relevant provisions of Statement of Planning Policy 5.2 – Telecommunications Infrastructure with particular respect to the visual impact of the development and the lack of investigation into more appropriate sites for the infrastructure. The provision of such infrastructure should not come at a cost to the amenity of an established residential area and the character of a


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town-site. Accordingly, it is recommended the application be refused and that Telstra be requested to more directly engage with the Dampier community and become a stakeholder in the current Dampier vision process to determine a more suitable location to provide the proposal.


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1. That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of

Roebourne Town Planning Scheme No. 8, RESOLVES to REFUSE the

application for planning approval P2636 for a ‘Utility Installation’ on Lot 367

Central Avenue, Dampier for the following reasons:

a. The development will have a detrimental impact on the existing

amenity afforded to residents of Dampier through considerable

negative visual modification of existing sightlines from residential

properties, including a disruption of coastal views from some

properties.

b. The proposed development is considered to significantly impact on the

visual amenity to both residents of Dampier and visitors to Dampier

from many areas of the public domain within the town.

c. The development is not consistent with the desired character for

Dampier expressed by the Dampier community.

d. The proposal does not meet the specific objective or initiative of Key

Goal #1 for Communities as outlined in the Shire of Roebourne

Strategic Plan 2009 -2013.

e. The development is centrally located in an existing residential area

contrary to Statement of Planning Policy 5.2 – Telecommunications

infrastructure.

f. The development is not consistent with any strategic planning

documentation prepared for the location, siting and design of

telecommunications in the Shire of Roebourne, contrary to Statement

of Planning Policy 5.2 – Telecommunications infrastructure.

g. The development will have significant impacts on the visual character

of Dampier contrary to Statement of Planning Policy 5.2 –

Telecommunications infrastructure.

2. The Council recommend to Telstra that it reviews its site selection process

for telecommunications infrastructure to include greater community

engagement in the process.

3. That Council make a request to LandCorp and Pilbara Cities to ensure that

Telstra is included as a key stakeholder in the Dampier visioning process so

that the location, siting and design of telecommunications is given due

consideration in the strategic planning process.

4. That Council advise Telstra to engage with the Dampier community directly to

review the proposed development and alternative options for the proposed

infrastructure which will provide the desired outcome in terms of coverage

and community expectations.


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12.11 PROPOSED USE NOT LISTED – SUPPLEMENTARY ACCOMMODATION – LOT 760 (NO. 75) BAYNTON DRIVE, BAYNTON

File No: P2788


Reporting Author: Statutory Planner


Applicant/Proponent: Declan White


Attachment(s) 1. Plans of Proposed Development

PURPOSE The purpose of this report is for Council to consider an application for planning approval for the development of a single house and supplementary accommodation on Lot 760 (No. 75) Baynton Drive, Baynton. It should be noted that Supplementary Accommodation is a land use not currently defined within the Residential Design Codes of Western Australia (Rcodes) or the Shire of Roebourne Town Planning Scheme No.8 (TPS8) and therefore the application must be considered as a ‘use not listed’. Under TPS8 applications for a ‘use not listed’ require an ‘absolute majority’ Council resolution to ensure that the application meets the objectives of the zone. This report further requests that Council resolve that supplementary accommodation meets the objectives of the ‘Residential’ and ‘Urban Development’ zones and to delegate authority to the CEO to make decision on any future planning applications for supplementary accommodation in the ‘Residential’ and ‘Urban Development’ zones. This will ensure shorter processing times for supplementary accommodation planning applications. BACKGROUND The Shire of Roebourne received an application for planning approval for a single house and supplementary accommodation on Lot 760 Baynton Drive, Baynton. The subject site is a 384m2 lot with frontage to Baynton Drive. Access to the site is provided from a rear laneway, Margguru Lane. Supplementary Accommodation is commonly referred to as a ‘granny flat’. For the purpose of this report the term Supplementary Accommodation will be used. The proposed development includes a two storey 3-bedroom dwelling. A separate, fully self-contained, 1-bedrom unit is located above the garage. At the Shire’s November 2011 Ordinary Council Meeting, it was resolved to adopt Draft DP16 – Supplementary Accommodation. The policy has been referred to the Department of Planning prior to advertising in accordance with the Council Resolution. As a general update to the Draft DP16 – Supplementary Accommodation Policy, Officers are making minor changes, none of which materially affect the policy. It is anticipated the draft Policy will be advertised during May and presented back to Council for final adoption in June. At the Shire’s March 2012 Ordinary Council Meeting, it was resolved that ‘Supplementary Accommodation’ is a use that is consistent with the objectives of the ‘Residential zone’.


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Council has supported three previous applications for Supplementary Accommodation based on the proposed developments being generally consistent with the Draft Policy. LEVEL OF SIGNIFICANCE The decision is not considered significant having regard to Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION No Councillor or Officer consultation has been undertaken prior to this Ordinary Council Meeting. COMMUNITY CONSULTATION The application is defined as a ‘Use not Listed’ and therefore advertising of the proposed development is required in accordance with TPS8. Notifications to surrounding landowners were sent however, no responses have been received. STATUTORY IMPLICATIONS The application has been assessed having regard to the Shire of Roebourne Town Planning Scheme No. 8, Residential Design Codes of Western Australia and the approved Detailed Area Plan which applies to the site. Shire of Roebourne Town Planning Scheme No.8 The subject site is zoned ‘Urban Development’ in accordance with the Shire of Roebourne Town Planning Scheme No.8. The approved Baynton West Development Plan identifies the site as being zoned ‘Residential R30’. Planning Services consider that the proposed development is not properly defined by any specific use in the Shire’s Scheme. It is considered the proposal is consistent with ‘Supplementary Accommodation’ which under the Draft policy is defined as:

Self-contained living accommodation on the same lot as a single house that may be attached or detached from the single house but integrated with the main dwelling in terms of overall design and site provisions such as parking and utilities and street access but with an area of open space dedicated to the private use of that accommodation unit.

Clause 3.2.6 of TPS8 provides the following: If the use of land for a particular purpose is not specifically mentioned in the zoning table and cannot reasonably be included in the definition of one of the development categories the Council may determine:

a) That the use is not consistent with the objective and purposes of the particular

zone or precinct and is, therefore, not permitted, or

b) By absolute majority that the proposed use may be consistent with the objectives

and purposes of the zone and/or the precinct objectives and an application for

planning approval should be determined in accordance with Part IV, including the

advertising procedures of Clause 4.3.

The use, although defined in the Draft Policy is not defined within TPS8 or the Rcodes making the proposal a ‘use not listed’.


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Council has previously resolved by absolute majority that Supplementary Accommodation is consistent with the objectives of the Residential zone. This site is zoned ‘Urban Development’ in TPS8 and ‘Residential’ in the adopted Baynton West Development Plan. It is considered the proposed use is consistent with the Urban Development zone, which serves a similar purpose to the residential zone. In order to be consistent with TPS8 however, a resolution which considers that Supplementary Accommodation is consistent with the objectives of the Urban Development zone will be required to be supported by an absolute majority before Council can determine this application. Further to this, Planning Services recommends that Council resolve to delegated authority to the CEO to determine all future applications for supplementary accommodation by virtue of having previously resolved that this land use does meet the objectives of the ‘Residential’ and Urban Development’ zones. This will avoid the current process of having to present all applications for supplementary accommodation to Council and rather, have them decided under delegated authority. This will serve the purpose of greatly reducing processing times for such applications by allowing this and future applications to be decided upon in accordance with Clause 4.3 of TPS8. This proposed development has also been advertised in accordance with the provisions of Clause 4.3 of TPS8 (refer above ‘Community Consultation’ section). Detailed Area Plan The proposed development is generally consistent with the adopted Detailed Area Plan which affects the site. Two variations to the standard provisions are proposed and have been considered below. “A minimum side setback of 1.8m applies to all walls higher than 4.5m above the finished floor levels.” A portion of the first floor of the main dwelling is setback 1.5m from the southern boundary. The supplementary accommodation above the garage is setback 1.7m to the northern boundary. The setback variations are supported for the following reasons:

Both setbacks are still greater than normal setback requirements of the R-Codes

which would only require 1.2m setbacks to each wall;

The design retains breezeways to the north in accordance with other provisions of

the Detailed Area Plan; and

No objections were received to the proposed development from adjoining

neighbours.

“A minimum setback of 3.0m from the rear boundary applies to all dwellings (excluding garages, carports, eaves to a maximum depth of 0.8m on each lot” The development has a nil setback to the Supplementary Accommodation located on the first floor of the garage. The reduced setback is supported for the following reasons:

The design encourages surveillance of the rear laneway consistent with Liveable

Neighourhoods, the guiding strategic document for residential land use planning in

Western Australia;

Potential overlooking to properties on the western side of the laneway can be

addressed through a condition requiring screening to 1.6m to the balcony; and


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Liveable Neighbourhoods actually provides for balconies to protrude into a laneway

reserve.

To avoid any incidents occurring when the Shire’s waste services picks up the bin a condition of any approval that may be granted is recommended, which requires the applicant to show on plans, an appropriate bin pad location that is sufficient for safe pick up of the bin. This plan is to be submitted to an endorsed by Planning Services prior to any building works beginning on site. POLICY IMPLICATIONS The proposed development has been considered having regard to the Shire’s Draft Local Planning Policy DP16 – Supplementary Accommodation. Two variations to the draft policy are proposed which have been considered below.

‘Supplementary accommodation associated with a single house and on the same lot may be considered where the lot is not less than 450m2

in area; or a lot of a lesser size where the lot is located within 200m2 of an existing or planned activity centre.” The location of the accommodation above the garage limits the impact on the amenity provided to the future occupants of the single house. The single house is still afforded outdoor living space in accordance with the R-Codes and also open space and other core requirements of the R-Codes are met. Accordingly, the variation is supported.

“a covered private outdoor living area not less than 10m2 in area with a minimum dimension of 2.4m” The supplementary accommodation is only afforded a balcony which has a depth of 1.5m. The total size of the balcony is however greater than 10m2. The reduced width of the balcony is not considered to compromise the amenity afforded to the future occupant as it links to a large internal living area which is separated from the bedroom area of the accommodation unit. Accordingly the variation is supported. It is noted the additional parking bay provided for the supplementary accommodation is 2.8m wide rather than 3m as required by TPS8. A condition of any approval that may be granted for this proposal requiring the parking bay to be a minimum of 3m width will not compromise the design of the development. The proposal complies with other relevant provisions of the R-Codes and the Draft Policy. FINANCIAL IMPLICATIONS There are no financial implications. STRATEGIC IMPLICATIONS There are no strategic implications.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations. ISSUES Economic Issues Housing Affordability in the Shire of Roebourne is a critical issue affecting growth and the provision of basic community and public services. The proposed development increases the type of affordable accommodation available in the Shire.


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Social Issues Supplementary Accommodation in the Shire of Roebourne is considered to provide an alternative and more affordable form of accommodation which will assist in alleviating pressure on the housing market. It may also assist in making the Shire of Roebourne more accessible to singles and couples seeking to reside here. Environmental Issues There are no environmental issues associated with the proposed development. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.



OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to REFUSE to grant its approval.

CONCLUSION The applicant is seeking planning approval for the development of a two storey dwelling and supplementary accommodation above the garage. The application has been advertised to adjoining owners and no comments have been received. Although a number of variations to the approved Detailed Area Plan and Council’s draft Local Planning Policy DP16 – Supplementary Accommodation are sought, the overall design outcome is consistent with broader land use planning objectives outlined in Liveable Neighbourhoods. Furthermore, the development is a high quality proposal that will contribute to the enhancement of the Baynton Drive streetscape. Therefore, the application is recommended for approval. Should Council favourably determine this application, it will be the fourth proposal given support or approved based on general consistencies with the Draft Local Planning Policy. It is further recommended that Planning Services seek to include Supplementary Accommodation as a defined use within the zoning table of the Shire of Roebourne Town Planning Scheme No.8 through an appropriate, upcoming Scheme Amendment. In the interim however, based on Council’s previous decisions, it is also considered appropriate that Council grant delegated authority to the CEO for determination of planning applications for Supplementary Accommodation developments in the Residential and Urban


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Development zones, where the development is consistent with the draft Local Planning Policy. This will improve Council’s processing times for such applications.


1. That Council by ABSOLUTE Majority pursuant to Clause 3.2.6(a) of the Shire of

Roebourne Town Planning Scheme No. 8 RESOLVES to SUPPORT

“Supplementary Accommodation” as being a use that is consistent with the

objective and purposes of the “Residential” and “Urban Development” zones.

2. That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of

Roebourne Town Planning Scheme No. 8, RESOLVES to APPROVE application for

planning approval P2788 for a Single House and Supplementary Accommodation

on Lot 760 (No. 75) Baynton Drive, Baynton subject to the following conditions:

a. The approved building works and layout shall not be altered without the prior

written consent of Planning Services.

Note: Prior to undertaking any departure from the endorsed plans,

Planning Services must be contacted to determine whether an

amendment to this development approval is required, or whether the

departure is permissible to be documented on ‘as constructed’ plans

to be submitted to Planning Services for endorsement upon the

completion of the development.

b. All car bays having a minimum dimension of 3.0m x 5.5m.

c. Screening being provided to the balcony of the Supplementary

Accommodation which is in accordance with the requirements of the

Residential Design Codes.

d. Prior to any building works beginning on site plans showing the location of a

bin collection pad are to be submitted to and endorsed by Planning Services.

e. This decision to approve will expire if the development has not substantially

commenced and is in continuation within two [2] years of the date of this

decision.

a. Note: Planning Services will consider extensions to the approval

period for up to two [2] years provided a written request is received no

later than the original or extended date of expiry.


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INFORMATION NOTES

i) Should the approval holder be aggrieved by this decision, or any of the conditions imposed, there is a right of review under the Planning and Development Act 2005. An application for review must be submitted in accordance with Part XIV of the Planning and Development Act 2005 within 28 days of the date of this decision to: the State Administrative Tribunal, GPO Box U1991, Perth, WA 6845. Further information regarding this right of review is available on the SAT website www.sat.justice.wa.gov.au or by phoning 1300 306 017.

ii) A Building Permit is required to be issued by the Shire prior to the commencement of any on-site building works.

3. That Council by ABSOLUTE Majority of s.5.42(1) of the Local Government Act

1995 GRANT delegated authority to the Chief Executive Officer to determine applications for planning approval for ‘Supplementary Accommodation’ in the ‘Residential’ and ‘Urban Development’ zones where they are consistent with Draft Local Planning DP16 – Supplementary Accommodation.

4. That Council by SIMPLE Majority of the Local Government Act Section 3.18 ENDORSE the inclusion of Supplementary Accommodation as a defined use within the zoning table of the Shire of Roebourne Town Planning Scheme No.8 through an appropriate, upcoming Scheme Amendment.



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12.12 THE RANGES DEVELOPMENT PLAN – KARRATHA ROAD, STOVE HILL – INITIATION FOR THE PURPOSE OF ADVERTISING

File No: P2766


Reporting Author: Manager Statutory Planning


Applicant/Proponent: Greenvalley Assets P/L


Attachment(s) 1. Notice of Intention to Take Land

2. Amendment 25 Development Boundary

3. Development Plan N:\_Councillors\_ALL_staff

4. Agency Submissions

5. Department of Water Submission

6. Dec 2011 OCN Minutes Amendment 25 Adoption

PURPOSE The purpose of this report is for Council to consider adopting ‘The Ranges Development Plan, Karratha Road, Stove Hill’ for the purpose of advertising. The Development Plan contemplates providing for an extension of the approved development on Lot 1090 Karratha Road (the former Drive-in site) and the development of a large scale ‘accommodation resort’. The proposed Development Plan addresses a number matters which will ensure a high quality development is delivered. Officers have met extensively with the applicant to identify and resolve issues. Several minor issues need to be addressed through additional provisions in the Development Plan prior to final adoption. It is recommended Council support the initiation of advertising in accordance with the relevant provisions of TPS8 subject to a number of minor changes. BACKGROUND Project History The Ranges Development Plan was received by the Shire on 3 February 2012. This development complements and expands the already approved ‘The Ranges’ development on Lot 1090 Karratha Road (the former drive-in site) which was granted conditional planning approval for 107 serviced accommodation units at the Shire’s Ordinary Council meeting on 19 April 2011. Construction has commenced on Lot 1090 with completion expected late 2012. The applicant has advised Council officers that due to feasibility issues associated with development of the Drive-In site, an application was made to the Department of Regional Development and Lands (RDL) to obtain additional land to allow for an extension of the


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existing approved development. The extension proposal was supported by RDL provided development is consistent with the Karratha City of the North document. Subsequently, the applicant has been provided a conditional option to purchase 7.14ha of Crown Land subject to matters including native title, rezoning etc being addressed. A copy of the notice of intention to take is provided as attachment 1. Prior to lodgement of the Development Plan, Amendment No. 25 was submitted to Council which proposed to rezone 19.861ha of land within Regals Valley to ‘Urban Development’ including the 7.15ha portion of land proposed for development by Greenvalley Assets P/L. The amendment was finally endorsed by the Shire of Roebourne and submitted to the Department of Planning for approval by the Minister. Gazettal is anticipated within the next two months. A copy of the minutes of the December 2011 Ordinary Council Meeting is included as Attachment 6. The Development Plan has been assessed by Officers who have liaised with and met with the applicant and developer many times to discuss issues regarding the proposed Development Plan. A number of changes have been included through on-going negotiations to ensure a good outcome is facilitated. Other outstanding matters are discussed in more detail below. Site Details The Development Plan encompasses the full area affected by Amendment 25. It is located at the base of Regals Valley in Stove Hill. It is a gently undulating hills, with ground levels that vary from 26m to 36m AHD. The area is part of the Karratha Hills which is an important natural landscape feature of Karratha. This feature defines the entrance into Karratha via Karratha Road. The Drive In site has frontage to Karratha Road. Main Roads have advised that no new access to this area will be provided from Karratha Road. Access to the site is generally restricted to the existing access to the drive-in site. As the land is proposed for amalgamation into the Drive-In site, this is an acceptable outcome. A flora and fauna report was prepared by the applicant in support of the Development Plan. Although the report identified no known threatened ecological communities or priority flora or fauna, it highlighted the majority of the development area included excellent to pristine vegetation and recommended the pristine vegetation be retained where ever possible. A small area (approx. 1 ha) in the most south eastern part of the Development Plan area, within and around the main creek line, was identified as being degraded. Currently, the site naturally drains. It includes a number of undefined drainage lines running in a south-east direction into a larger creek system at the southern side of the valley which runs east-west. There are only two significant trees in this creek system. There are no known identified heritage sites within the Development Plan area. This has been confirmed by the Department of Indigenous Affairs. Horizon Power lines run north-west through the Development Plan area from the Stove Hill Power Station. The site is located entirely outside of the buffer to the Stove Hill Power Station. The site does not contain any reported contaminated sites.


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Proposed Development Plan The Development Plan contemplates two ‘zones’. The 7.14ha area proposed for development by the applicant has been identified as ‘Tourism’. The balance of the Development Plan area is shown as ‘Conservation, Recreation and Natural landscape’. The Tourism area has been identified to facilitate the development of an ‘Accommodation Resort’. The applicants have defined this use as:

“One or more accommodation units together with a range of recreational and/or cultural facilities in a resort style setting. The units may be used on either a long or short stay basis and may be used for the temporary accommodation of transient workers or tourists. The facility shall also include associated facilities such as a restaurant, tavern or functions room whether or not licensed under the Liquor Control Act 1988, which may be used by the occupants of the premises and may also be made available for use with or without charge by non-occupant members of the public.”

The development is intended to provide for flexible forms of accommodation that could be used by transient workers, tourists or permanent residents. The concept plan submitted with the Development Plan contemplates a high density development which includes up to 582 accommodation units and 338 strata units (some are proposed to be dual key) including the Drive-In site. It also includes a central eating area/restaurant, back of house facilities as well as recreation facilities such as courts, a gym and a pool. The Development Plan includes a number of specific provisions regarding the design and development of the site. They address:

Building design being climatically and environmentally responsive;

The development blending into the natural landscape through the use of

landscaping, colours and materials and building design;

Landscaping and rehabilitation of degraded areas;

On-site use of recycled waste water for the purpose of landscaping;

Maximum wall and roof heights;

Minimisation to the disruption of natural ground levels through fill and retaining;

Other standard requirements including vehicle access, pedestrian access, fencing

etc; and

$100,000 in indigenous art work being included within the development.

The Conservation, Recreation and Landscape area will be retained in its natural state (except where rehabilitation is required) as it represents the highest value vegetation in the Development Plan Area. Any future development of this area will be required to address conventional development issues (servicing, access etc.) in addition to the high conservation values of the land.


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LEVEL OF SIGNIFICANCE The decision is not considered significant having regard to Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION A presentation to Councillors will be given by Green Valley Assets P/L at the Council Briefing on 17 May 2012. The Development Plan has been referred internally to relevant departments.. All comments will be considered and integrated into the Development Plan prior to Council’s determination of the plan’s final adoption. COMMUNITY CONSULTATION In accordance with the relevant provisions of the Shire of Roebourne Town Planning Scheme No. 8 the Development Plan will be required to be advertised for public comment for a minimum of 21 days. This includes an advertisement being published in the local newspaper. The Development Plan was referred to key agencies including the Department of Water, Water Corporation, Horizon Power, Department of Indigenous Affairs, Department of Regional Development and Lands, Main Roads WA, Telstra, FESA, Ngarluma Aboriginal Corporation, Department of Environment and Conservation, Pilbara Native Title Service and the Pilbara Development Commission. Responses received are provided in Attachment 2 and 3 and referred to in the report as relevant. STATUTORY IMPLICATIONS The Shire of Roebourne Town Planning Scheme No.8 (TPS8) sets out requirements for the preparation and adoption of Development Plans. Development Areas The subject site is proposed, as part of Amendment 25, to be included with Development Area 42 in Appendix 7 of TPS8. Clause 7.7.2.1 states that any proposed development is required to comply with the provisions linked to the Development Area outlined Appendix 7 of TPS8. The provisions proposed for inclusion in Appendix 7 as part of Amendment 25 are considered below.

1. An approved Development Plan together with all approved amendment shall apply

to the land in order to guide subdivision and development.

The proposed Development Plan will be required to be substantially progressed or adopted prior to Council determining a development application or providing comment on a proposed subdivision.

2. To primarily provide for a permanent high quality resort style development with

environmentally and culturally responsive short stay or tourist accommodation; and

allow for other future uses such as educational, community, recreation, drainage

and conservation.

The Development Plan provides for a high quality resort style development that can provide short stay and tourism accommodation. The provisions included in the Development Plan regarding design, indigenous art work, sustainable infrastructure, landscaping, rehabilitation and conservation areas are considered to provide for an environmentally and culturally sensitive development.


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3. Development Plans(s) shall have respect for heritage sensitive areas, drainage

lines and modelled buffer requirements to the adjoining power station.

The site has no impact on any important indigenous sites as confirmed by Department of Indigenous Affairs. The proposed LWMS submitted with the Development Plan considers the retention of natural drainage lines (albeit formalised). The rehabilitation of the main drainage line to the south is also considered to further address this matter. The site has been shown to no be affect by the buffer to the Stove Hill Power Station.

4. Land uses classified on the Development Plan apply in accordance with Clause

7.2.11.4.

The development plan allows for a variety of uses which are consistent with the key objective of the Development Area outlined in point 2 above.

Development Plan Requirements In accordance with Clause 7.2.5.1 of TPS8, a Development Plan is required to address those matters outlined in Appendix 8. These have been considered below.

i) Landform, topography, landscape vegetation and soils of the area;

Provisions have been included to ensure the natural topography of the land is minimally disrupted and that development generally follows the natural contours of the land. The primary road system will however utilise some of the natural drainage lines. Of significance in this respect is the maintenance of a distinct line of sight to the natural ridge line and land form behind the constructed area. No structures are to protrude about the ridge line. The aim is to ensure the natural ridge line and land form remains visible when first sighted from the South along Karratha Road. Landscape vegetation and landscape features utilised in the development are to reflect the character of and habitats found in the Karratha hills. The visual analysis undertaken to date within the explanatory text of the Development Plan demonstrates the proposal will also have a limited impact on the landscape of the Karratha Hills as viewed from Karratha Road, principally due to the topography of the Karratha Hills [shielded from view by a ridge close to Karratha Road, and due to the scale and design of the Drive In site development that fronts Karratha Road]. Further visual analysis and appreciation of how the landform, topography, landscape vegetation and soils of the area will be responded to in the built form accompanied by a virtual fly-through of the proposed development will be prepared by the applicant and form additional documentation supporting the implementation of the Development Plan. Rehabilitation of a portion of degraded vegetation and the inclusion of detailed provisions regarding landscaping within the development will also assist in ensuring the development blends into the natural landform and landscape vegetation of the site. Site landscaping and revegation where appropriate are to as far as possible utilise species endogenous to the site, requiring gathering of


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seeds and propogation. The applicant has agreed to rehabilitate and maintain the main Creek on the site adjoining the development site to enhance and preserve its Conservation, Recreation and Nature Landscape values. The Karratha Hills are an important landscape feature of Karratha that require the upmost protection from substantial impacts on their appearance. The provisions included in the Development Plan and the visual analysis undertaken demonstrate that development should be able to blend into the landscape with limited impact on the appearance of the hills, particularly from Karratha Road. To ensure the protection of the appearance of the hills is granted further scrutiny at the development application stage it is recommended further provision is included in the Development Plan requiring a detailed visual impact assessment (VIA) to be undertaken and submitted in support of any significant application for planning approval. Recommendation: A more detailed Visual Impact Assessment of the proposed development

shall be undertaken in accordance with the Western Australian Planning

Commission Guidelines “Visual Landscape Planning in Western Australia”

2007. The assessment shall consider the potential visual impact of the

development on the Karratha Hills as viewed from Karratha Road with the

aim of maintaining a clear line of sight to the ridge line and land form behind

the built form; and provide design responses to ensure the development

blends into the natural landscape with the aim that landscape vegetation

and landscape features utilised in the development reflect the colour,

character of and habitats found in the Karratha hills.

Should RCode Open Space or other related provisions require relaxation,

Council will require a cash in lieu contribution determined according to

criteria to the satisfaction of the Shire of Roebourne in accordance with

Planning Bulletin 100 State Planning Policy 3.6 Development Contributions

for Infrastructure.

ii) Location, existing roads, land uses and surrounding land uses and features;

The Development Plan has adequately considered the location and context to

the surrounding area:

The area proposed for development is outside the buffer to the Stove Hill

Power Station;

The Development Plan and Master Plan protect the redundant gas

pipeline easement and Horizon Power Line easement;

The additional development will integrate into the adjoining serviced

accommodation development approved on Lot 1090; and

Access is restricted to the current access in accordance with Main

Roads advice.


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The natural land feature of the Karratha Hills has been considered through the

visual analysis undertaken. The additional VIA requirement will ensure the

Development Plan properly considers the adjoining Karratha Hills land form.

iii) Legal considerations, ownership, title description, area and encumbrances;

The Development Plan area is unallocated Crown Land and includes lot 400 on Deposited Plan 72956 and Lot 276 on Deposited Plan 242987. A ‘Notice of Intention to Take’ 7.14 ha of land was issued for the sale and amalgamation of land into adjoining Lot 1090. This area is consistent with the area proposed for development by Greenvalley Asset. The notice is attached. The balance of the land will remain as Unallocated Crown Land. This form of tenure is suitable given it is proposed as conservation and recreation only. Any future request to development this area will require an amendment to the Development Plan. This would require a developer/applicant to address land tenure among other matters outlined in the Development Plan. The Development Plan includes Horizon Power line infrastructure. The area proposed for development is not affected by the easement and Horizon Power has confirmed the easement shown on the Development Plan protecting the infrastructure is sufficient.

iv) Existing and proposed services and infrastructure including reticulated or other

potable water supply, sewerage, energy, communications, drainage and

catchment considerations

The following points are relevant with respect to servicing: a. Water Corporation has advised the proposed development has not

previously been included in forecast water and waste water planning. The

Water Corporation has confirmed a potable water supply may not be

available to service the development until 2014. A dedicated supply pipeline

will be required to be constructed at the developers cost. The timing for the

provision of water (2014) is consistent with the developers construction

timeframe.

b. The applicants intend to construct their own sewer infrastructure linking the

site to the Water Corporations WWTP No. 1 through the use of a private

pump station and rising main. This is being constructed to support Stage 1

of the Development. Water Corporation has advised current arrangements

will not be sufficient to support the expanded development that would result

from this Development Plan and a larger conveyance system will be

required to be constructed at the developers cost.

c. To ensure best practice water efficient measures, any development of the

site will be required to include the ability to re-use treated water on the

development taken from WWTP No. 1. This is a statutory provision of the

Development Plan and will be required to be addressed in making an

application for planning approval.


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d. Discussions with Horizon Power have confirmed the installation of a 1MV

transformer will be capable of supporting the development as proposed.

e. An LWMS has been submitted in support of the application which proposes

consistent pre and post development flows. The LWMS requires some

modification to address the Department of Water’s and the Water

Corporations comments. These matters are discussed further below.

f. Telstra has confirmed they have no objection to the development and advice

a network extension may be required there their existing infrastructure.

v) Existing places of aboriginal and non-aboriginal heritage and/or cultural

significance, including natural landscapes, flora and fauna in addition to built

structures and other modified environments

Correspondence from the Department of Indigenous Affairs has confirmed there are no important aboriginal heritage sites or sites of cultural significance within the area proposed for development. There are no sites listed on the Shire Municipal Inventory of Heritage Places within the area proposed for development. The broader Karratha Hills area is of significance to both aboriginal and non-aboriginal culture. The applicants are in the process of addressing native title with Traditional Owners and this matter will be required to be resolved prior to the sale and amalgamation of the land. The provisions requiring the development to blend into the natural landscape of the Karratha Hills are considered to further assist in protecting this natural landscape feature. It is noted that the applicant has committed to purchase $100,000 if indigenous

art from local communities to permanently display on the site. A provision

requiring this has been included in the Development Plan.

vi) Road layouts and traffic assessments, communal and incidental parking areas,

pedestrian/cycle network/underpasses, including impacts on the surrounding

movement network;

The preliminary road layout included in the Development Plan is designed to

accommodate stormwater and drainage within the development consistent with

the proposed LWMS. Minimum internal driveway widths of 6m have been

included. Comments from the Shire’s Technical Services Department will

confirm if this is sufficient. If changes are required this will occur prior to final

adoption of the Development Plan.

Provisions are included in the Development Plan requiring internal footpaths to

be provided. A requirement to construct a 1.2m footpath linking the site to

Dampier Highway along Karratha Road is also included. The development of

this path prior to occupation of the facility will encourage cycling and pedestrian

movement into the Karratha Town Centre.


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The applicant has proposed a parking requirement for an ‘Accommodation

Resort’ which is generally consistent with the parking requirement for ‘Short-

Stay Accommodation’ outlined in Appendix 4 of TPS8. This is considered

appropriate given the nature of the use proposed. The parking provision within

the Development Plan also includes the following statement:

No additional visitor parking is required for communal amenities and facilities provided at least 15 visitor parking bays are conveniently located near the central amenities area.

As the Development Plan contemplates public use of some/all of the common and recreation, there could be a much greater requirement for parking for visitors than required by this provision. To be satisfied this amount of parking will be sufficient, it is recommended an additional provision be included within the Development Plan.

Recommendation: A Parking and Traffic Management Plan shall be submitted to support an

application for planning approval where Council considers this necessary.

The Parking Management Plan shall specifically demonstrate the number of

parking bays proposed will be sufficient to cater for occupants and visitors to

the development, including visitors to facilities which will be made open to

the general public.

Road access to the remainder of the Development Plan area is to be

provided from the central point of access to the site from Karratha Road.

The plan of layout is to make provision for future points of access to the

remainder of the site.

vii) Public open space and recreation provision, environmental protection areas and

relationships with natural features;

The Development Plan includes provisions to provide appropriate recreational facilities within any development including a pool and tennis court. The provisions requiring rehabilitation to the degraded areas of the main creekline will also improve the natural features located within the Development Plan area. The broader Development Plan area, being ‘Conservation, Recreation and Natural Landscape’ protects the pristine vegetation from development. Any proposed change to the Development Plan will be required to be supported by appropriate information to demonstrate the area is not required for conservation purposes or has no significant conservation and recreation value. The Department of Conservation has advised that as native vegetation is located on the site, any clearing will require a clearing permit.

viii) Assessment of the impact of the proposal on the natural environment, including

management of potential effluent, emission and other forms of pollution;


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The LWMS submitted with the Development Plan includes consideration of nutrient run-off from the development and integration of natural drainage lines where possible.

ix) Comprehensive drainage systems for stormwater runoff and natural drainage

lines

The LWMS submitted focuses on addresses stormwater management through using natural drainage lines. Due to the intensification of flows resulting from developing the area, formalisation of some of the less defined natural drainage lines is required. The main creek however will not be altered apart from the rehabilitation requiring to be undertaken as part of any development proposal. The LWMS was submitted to the Department of Water who provided some feedback on elements of the Development Plan and LWMS. The comments are attached and are required to be addressed prior to final adoption of the Development Plan as they may cause the overall Development Plan and Master Plan to be altered. Water Corporation has advised that the use of scheme water is not acceptable for landscaping. The applicant has included a provision requiring the LWMS to be submitted and approved as part of any development application process. It is a conventional approach to require an LWMS to be approved as part of Development Plan, not at the planning application stage. The same approach should be applied for this Development Plan. It is considered more detailed drainage designs and management plans should be provided at the Development Application stage. Recommendation: 1. Remove the provision requiring a Local Water Management Strategy to be

submitted with a Development Application.

2. A Detailed Stormwater Management Plan and Drainage Design

Specifications consistent with the approved Local Water Management

Strategy and to the specification and satisfaction of the Shire of Roebourne

shall be submitted with an application for planning approval where Council

considers appropriate. The management plan shall include management of

drainage between stage 1 (Lot 1090) and Stage 2.

x) Indicate the design of the proposal including the lot layout, major buildings,

roads and landscaping proposals;

The Development Plan includes a master plan for the proposed development of the Tourism Area which includes the layout of roads, location of accommodation units, central/ recreation facilities and indicative landscaping. This includes a requirement that at least one of the recreation facilities is made available to public. Palette of colours to be drawn from tones commonly found in the Karratha hills.


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xi) The demand for the development in relation to the overall market for similar

developments

The applicant has referred to several strategic documents including the

Karratha City of the North Plan to verify the demand for additional forms of

accommodation within Karratha to support growth and population projections.

The proposed use of ‘Accommodation Resort’ is intended to allow complete

flexibility of use of accommodation to meet market demand. This may mean that

the development always serves a ‘short-stay’ accommodation purpose for white

collar transient workers (i.e. Operational Fly-in, Fly-Out) or it may, in the long

term trend towards providing more permanent accommodation if the demand for

temporary/ transient workers or tourists reduces over time.

The first two statutory provisions of the Development Plan indicate a long term

trend towards the development retaining a short-term use consistent with the

Development Area objectives and discourage being occupied by families on a

permanent basis. These provisions are as follows:

• There shall be no limits on the duration of any stay provided there are no 3 bedroom accommodation units or units with 2 living room areas on the site which may encourage use by families on a permanent basis. • The developer and Strata company must at all times ensure management and facilities are in place to allow owners to let their apartment on a short stay basis.

The premise of these requirements is to allow:

Short term use to address peak worker demand (i.e. next five years as

outlined in the report); and

Provide future tourism accommodation in the future.

Whilst the premise is reasonable, the reality of an additional 580 rooms to meet peak demand is questionable having regard to other existing or recently approved tourism facilities within Karratha and the broader Roebourne area (i.e. existing caravan parks, hotels). The Development Plan refers to commentary within the Regional Hotspots 2010 document which outlines a Tourism WA study indicated:

“strong demand for new tourist accommodation in Karratha. Early analysis suggests that there may be demand for an additional 300 to 700 rooms. Anecdotal reports indicate that caravan park accommodation is also in heavy demand.”

It is noted that there are several other projects underway or substantially progressed which will provide to provide short-stay accommodation in Karratha, including the delivery of up to 720 rooms outlined in KCN Plan which excludes this development. It is recommended the applicant provide greater justification to demonstrate that there is a longer term trend and demand for tourism accommodation at the scale


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contemplated by this development which is not directly associated with a Transient Workforce. This is necessary to demonstrate that the development contemplated in the Development Plan would not be more appropriately defined as ‘Transient Workforce Accommodation’ and also to demonstrate the suitability of an underlying ‘Tourism’ zone within the Development Plan. Recommendation

The applicant is required to provide additional market evidence based on

forecast growth that demonstrates there will be sufficient demand for a

development of this nature to provide tourism accommodation for travellers

in the next 5 to 10 years prior to final adoption of the Development Plan. The

market analysis shall consider existing hotels or tourism accommodation

facilities and other proposals approved or substantially progressed.

xii) The method for carrying out the development including the projected times of

completion for each stage

The applicant has advised that the development is likely to be rolled out on a stage by stage basis having regard to market demand with each stage being approximately 50 rooms. The first stage is likely to commence in 2014. Provision three of the statutory part of the Development Plan requires a swimming pool, tennis court, restaurant and/or tavern to be provided at a minimum within the development. Accordingly this infrastructure will be required to be included in the initial application for approval and constructed prior to occupation of the first stage of the development. The applicant advises that all amenities will not be constructed as part of the first stage of development. They will be staged and will be developed as the site expands. The first stage of the development is likely to use the facilities in the Drive In site part of the original development currently under construction. This is mainly for economic and practical reasons as all facilities can’t be built based on revenue from the first stage. A restaurant/tavern would not be viable for the first stage alone, which may be only 15 units depending on market demand. The footpath to Dampier Road will however be part of the first stage. It is noted that to affect the development, substantial progression must be made towards approvals prior to completion of Stage 1 (Drive-in). This is required so that any strata management agreement for stage one allows for the expansion and amalgamation of the site into the broader Stage 2 development.

xiii) Provide provisions, as may be considered appropriate by Council, for inclusion

in the Policy Manual.

No other State Planning Policies or Development Control Policies prepared by the Department of Planning are considered specifically relevant to this proposed.

Council policies relevant to the proposed relate to landscaping. A provision has been included in the Development Plan to ensure landscaping is consistent with the Shire’s Local Planning Policy DP6 – Landscaping Requirements for Commercial and Industrial Areas.

POLICY IMPLICATIONS There are no specific policy implications with relevant to the proposed Development Plan.


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FINANCIAL IMPLICATIONS There are no financial implications.

STRATEGIC IMPLICATIONS The most relevant strategic implications pertain to the consistency of the Development Plan with the Pilbara Planning and Infrastructure Framework (PPIF) and the Karratha City of the North (KCN) documents. Pilbara Planning and Infrastructure Framework The PPIF makes the following comments with respect to the development of workforce accommodation near urban centres: It is important that short-term transient workforce accommodation is aligned with long-term planning and community outcomes. In urban situations, this type of accommodation needs to be integrated into the urban fabric rather than be segregated developments. Preference needs to be given to forms of transient workforce accommodation development, that can perform longer-term urban functions, rather than be demolished after a short life. The Development Plan is intended to provide for a development that will likely provide to accommodation for transient workers in the short term. It is more permanent in nature however and offers a longer opportunity to serve an alternative land use in the long term including tourism. Accordingly, the proposed development is generally consistent with the strategic direction for addressing accommodation demands associated with short term workforce accommodation demands required to support continued expansion in the region. Karratha City of the North The KCN is the guiding strategic document relevant to this proposal. The Development Plan area is located within the ‘Regals Valley’ Precinct. The Regals Valley area covers a much larger area than just the Development Plan area and extends from Karratha Road through to Rosemary Road including the entire valley within the Karratha Hills. The Development Plan area itself is actually identified for ‘Institutional Purposes’ in KCN. The broader staging and development of the area only contemplated 425 temporary/ campus housing accommodation units being provided in the entire precinct compared to the 582 to be provided in this single development. The intent statement for the Regals Valley Precinct is: “This area is a future extension of Karratha into a landscape valley, with built form responding to the topography and landscape. The intended uses are tourism activities and recreation with some resort style villas and housing. The precinct will also include a new neighbourhood at its western end. The Precinct is largely affected by the preliminary buffer to the Power Station. It is envisaged that development on land affected by the buffer may incorporate non-residential uses such as institutions (e.g. universities or public purpose/community. facilities, possibly recreation based). Further detailed assessment of the power station buffer requirements may allow for tourism and other short stay uses. Attention to architectural detail needs to ensure development sits comfortably within the landscape and managed to ensure least amount of disruption to the topography and visual aesthetics of the foothills”. Notwithstanding the broad land use designation for the area in KCN, the Development Plan is consistent with the overriding intent to provide resort style accommodation. It also includes


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provisions to ensure development will blend into the landscape and respond to the topography of the land consistent with the intent statement. The future use of the facility as a tourism/ institutional purpose is unclear and there remains an on-going capacity for the site to provide workforce accommodation permanently. Greater clarity on the likely long-term land use having regard to market trends is required to support the concept and underlying tourism zoning in the Development Plan. The previous recommendation requiring additional market analysis is considered to address this matter. The Development Plan addresses the power station to the Stove Hill Buffer. Appropriate provisions are included in the Development Plan to ensure there is sufficient attention to architectural detail so that the visual aesthetics and topography of the land is considered.

RISK MANAGEMENT CONSIDERATIONS The following risks may be considered relevant to Council:

1. The proposed use contemplated by the proponents is sufficiently flexible to allow

the development to operate as a permanent transient workforce accommodation

facility notwithstanding Transient Workforce Accommodation being an X use. This

may result in the loss of developable land for a purpose which is not consistent with

the Urban Development and Tourism zone.

2. The development may have a detrimental impact on the visual aesthetics and

backdrop the Karratha Hills provides to Karratha particularly as its the major public

entrance along Karratha Road.

It is considered these risks can be properly mitigated through the recommendations outlined previously in this report. ISSUES Economic Issues The provision of additional accommodation to meet demand for workers will assist in the continued economic development and growth of the Pilbara. The potential opportunity to provide additional tourism accommodation, provided there is sufficient demand, will further support economic diversification of the local economy in the longer term. Social Issues There remains an on-going social concern of the proliferation of transient workforce accommodation over continued the provision of accommodation to support a local permanent population. This social issue is reiterated amongst strategic documents including the PPIF and KCN The Development Plan is intended to provide for an outcome consistent with the PPIF where a solution for short term workforce accommodation and longer term opportunities to provide tourism accommodation is provided. If this outcome is facilitated, the proposed development will provide a longer term positive social outcome for Karratha. Greater certainty on the long term likelihood is required to be provided to verify this.


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Environmental Issues The Development Plan:

protects the most pristine vegetation in the Development Plan Area;

requires rehabilitation of the more degraded areas within the Development Plan

Area;

considers the potential impact on the natural landscape features the Karratha Hills

provides; and

includes environmentally responsive design and infrastructure requirements.

Accordingly the Development Plan is considered to achieve an environmentally responsive development outcome. Cultural & Heritage Issues There is no identified heritage or cultural sites. The resolution of Native Title, which will be required prior to sale and amalgamation of the land will resolve the final outstanding heritage matters affecting the development.



OPTIONS: Option 1 Conditionally endorse advertising the Development Plan as set out in the Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Clause 7.2.8.1 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES not to adopt the Development Plan.

CONCLUSION

The Development Plan is generally consistent with Amendment 25 which was adopted by the Shire of Roebourne in December 2011. It provides ‘resort style’ accommodation which is intended to serve short stay and tourism accommodation.

The applicant has indicated in the Development Plan that the development is likely to provide for a white collar workforce in the longer term however as demand drops, the use will provide for more tourism accommodation. Additional market evidence is required to demonstrate this and support an underlying tourism designation in the Development Plan.

The proposed development includes suitable provisions which will generally protect the natural landscape of the Karratha Hills. Additional provisions within the Development Plan are considered appropriate to ensure the hills are provided the highest level of protection


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from any significant development affecting the appearance of this important landscape feature.

Drainage management is important, particularly in an area of such varying topography. Ensuring a Local Water Management Strategy consistent with Department of Water Guidelines is finalised prior to adoption of the Development Plan will ensure these matters are properly addressed.

The requirement to have a portion of the development open to the general public for use is supported. Appropriate measures are needed however to ensure the parking to meet this demand is accommodated within the Development.

Having regard to the above, the proposed Development Plan is considered suitable for advertising subject to minor modifications prior to advertising and additional information being provided prior to Council approving the Development Plan.


That Council by SIMPLE Majority pursuant to Clause 7.2.7.1 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to advertise The Ranges, Stove Hill Development Plan for 21 days in accordance with the Requirements of the Planning Scheme subject to the following modifications provisions being included Part 1 – Statutory Provisions of the Development Plan subject to:

1. The following provisions being included:

a. A Detailed Stormwater Management Plan and Drainage Design

Specifications consistent with the approved Local Water

Management Strategy and to the specification and satisfaction

of the Shire of Roebourne shall be submitted with an

application for planning approval where Council considers

appropriate. The management plan shall include management

of drainage between stage 1 (Lot 1090) and Stage 2.

b. A Parking and Traffic Management Plan shall be submitted to

support an application for planning approval where Council

considers this necessary. The Parking and Traffic Management

Plan shall specifically demonstrate the number of parking bays

proposed will be sufficient to cater for occupants and visitors to

the development, including visitors to facilities which will be

made open to the general public. Road access to the remainder

of the Development Plan area shall be provided from the central

point of access to the site from Karratha Road. The plan of

layout is to make provision for future points of access to the

remainder of the site.

c. A more detailed Visual Impact Assessment of the proposed

development shall be undertaken in accordance with the

Western Australian Planning Commission Guidelines “Visual

Landscape Planning in Western Australia” 2007. The

assessment shall consider the potential visual impact of the


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development on the Karratha Hills as viewed from Karratha

Road with the aim of maintaining a clear line of sight to the

ridge line and land form behind the built form; and provide

design responses to ensure the development blends into the

natural landscape with the aim that landscape vegetation and

landscape features utilised in the development reflect the

colour, character of and habitats found in the Karratha hills.

d. Should RCode Open Space or other related provisions require

relaxation, Council will require a cash in lieu contribution

determined according to criteria to the satisfaction of the Shire

of Roebourne in accordance with Planning Bulletin 100 State

Planning Policy 3.6 Development Contributions for

Infrastructure.

2. The following provision being deleted:

a. A Local Water Management Strategy (LWMS) shall be prepared

and submitted as part of the Development Application. Such

LWMS shall have regard for the disposal of stormwater from the

approved development on Lot 1090.

3. The applicant being advised that prior to Council considering adopting

the Development Plan in accordance with Cl7.2.8 of the Shire of

Roebourne Town Planning Scheme No. 8 additional market evidence

based on forecast growth that demonstrates there will be sufficient

demand for a development of this nature to provide tourism

accommodation for travellers in the next 5 to 10 years prior to final

adoption of the Development Plan. The market analysis shall consider

existing hotels or tourism accommodation facilities and other

proposals approved or substantially progressed.

4. The applicant being advised that Council requires a legal surety or

agreement that the resort-style development will not be utilised for or

managed as Transient Workforce Accommodation as defined in the

Shire of Roebourne Planning Policy DP10.


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12.13 DEPROCLAMATION OF KARRATHA ROAD AND PART OF DAMPIER ROAD.

File No: RD.87




Applicant/Proponent: Main Roads WA


Attachment(s) 1. Letter from Main Roads WA.

2. Administrative Classification Assessment Report.

3. Guidelines for Determining and Assigning Responsibility for Roads in WA from Main Roads WA.

PURPOSE To inform Council of Main Roads WA’s intention to proceed with the deproclamation of the Karratha Road and part of Dampier Road (between Karratha Road to Madigan Road intersections) to the Shire of Roebourne and to receive feed back from Council on the Administrative Classification Assessment Report, tabled as an attachment. BACKGROUND In response to Main Roads WA (MRWA) indication that they intended to proceed at some stage with the deproclamation of the Karratha Road and part of Dampier Road, the Shire advised MRWA that:-

The Shire of Roebourne wishes to advise and list for MRWA’s information and investigation various road surface and drainage issues that are becoming increasingly apparent since the duplications completion. Travelling west from the Dampier / Karratha Road intersection.

Road surface flushing between Balmoral and O’Keefe Roads.

Road surface flushing between O’Keefe and Galbraith Roads.

Galbraith Road Roundabout has asphalt shunting and failures.

Road surface flushing Galbraith Road to Broadhurst Road.

Road surface flushing adjacent Nickol Bay Hospital.

Bathgate Roundabout has asphalt shunting and failures.

Various signage’s down.

Balmoral Road Roundabout asphalt shunting and failures.


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Travelling east to Karratha from the Balmoral Road west end:-

Road surface flushing on the approach to the Bathgate Roundabout.

Road surface flushing on the approach to Higham Street.

Road surface flushing on the approach to the Broadhurst Roundabout.

Road surface water retention (ponding) adjacent the median on the approach to Galbraith Road.

Road surface water retention (ponding) adjacent the median on the approach to Galbraith Road Roundabout.

Road surface water retention (ponding) adjacent the median opposite the O’Keefe Road intersection.

Road surface water retention (ponding) adjacent the median approaching the Balmoral Roundabout combined with road surface failures.

All drainage and ponding areas contain dust, road surface grime, contaminate and are having an aesthetical adverse affect on the newly undertaken median improvements and accelerating road surface failures. Further to these issues, discussions are being progressed towards the future Dampier / Madigan Road bypass alignment and as such de-proclamation of duplicated infrastructure (Dampier and Karratha Roads) will likely become a Shire of Roebourne asset once constructed, therefore monitoring of these roads will be undertaken regularly by the Shire of Roebourne”. At the Ordinary Council held the 19 December 2011 Council resolved the following; That Council by Simple Majority in accordance with Local Government Act 1995 RESOLVES to:- 1. WRITE to Main Roads WA and advise of issues of concern applicable to the Dampier Highway Road Duplication being that the road surface irregularities, drainage issues, asphalt failures, bitumous seal flushing and road water retention issues must be rectified as a matter of priority. 2. REQUEST from MRWA that a reliable maintenance regime be created to manage the median treatment (white feldspar rock upgrade) to a higher degree of aesthetic value. 3. REQUEST certainty from MRWA that future median treatments (similar rock treatment however in a red ochre color) for highway duplication works progressing west to Dampier are undertaken and that a reliable maintenance regime be created for all the medians on Dampier Highway.

Main Roads WA has advised that the various road surface issues are to be addressed by Main Roads through its maintenance contractor when available. Through the deproclamation process and prior to road asset handover, Local Governments combined with Main Road WA officers jointly assess the road condition and determine what maintenance is required as part of the process. In most cases Main Roads WA will then rectify the identified problems prior to asset handover. Other issues (and in the Shire of Roebournes case) such as how the proposed Wickham Coastal Route will link up with Karratha Road (if at all) and what type traffic is envisaged will also need to be discussed at this stage. If the Local Government in question is not willing to take control of the road asset, then Main Roads WA can invoke section 13(A) 2 of the Main Roads Act 1930 and bring the matter to a conclusion. Local Governments can appeal the decision to the Minister of Transport.


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It is envisaged that deproclamation of the road sections in question will not happen prior to 2013 / 2014. State and Federal Road funding will be increased to reflect the road asset handover however it is likely that funding will be minimal and will not include items such as verges and median maintenance requirements. The attached assessment does indicate that the deproclamation of the road sections in question are marginal and indeed could remain with Main Roads WA, however the assessment also states that “it is considered the road between North West Coastal Highway and Madigan Road no longer meets the requirements for classification as a highway and future developments within Karratha are likely to increase the case for its deproclamation”. Main Roads WA reasoning seems sound in this regard however further negotiations will be required regarding the deproclamation outcome and as such Main Roads WA should be advised of Councils wish to be party to negotiations on aspects of the proposed deproclamation process. LEVEL OF SIGNIFICANCE It is likely that there will be an increased financial cost to road maintenance once the sections of road in question are deproclaimed from Main Roads WA and added to the Shire of Roebourne inventory. As such it is considered that this matter does trigger thresholds and criteria which would define this as a significant matter in accordance with Council Policy CE8 – Significant Decision Making Policy COUNCILLOR/OFFICER CONSULTATION No Councillor or officer consultation has been undertaken at this stage however negotiations between the Shire of Roebourne and Main Roads WA Officers will increase in the near future. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Deproclamation of State Road assets is listed within the Main Roads Act 1930. POLICY IMPLICATIONS There are no Policy implications. FINANCIAL IMPLICATIONS There will be an increased financial cost to road maintenance, verge mowing and drainage maintenance once the sections of roads in question are deproclaimed. STRATEGIC IMPLICATIONS There are Strategic implications.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter.


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Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.



OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 / RESOLVES to:

WRITE to Main Roads WA and advise that the Shire of Roebourne is against any deproclamation of Karratha Road and part of Dampier Road (between Karratha Road to Madigan Road intersections) to the Shire of Roebourne.

CONCLUSION Local Governments often tend to find the deproclamation of State Government Roads back to the Local Government a difficult action to prevent and that inevitably once Main Roads WA commences deproclamation the process usually is implemented. A more favourable outcome would be to work with Main Roads WA to ensure the best possible outcome for the Shire of Roebourne.


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1. ACCEPT in ‘principal’ the Main Roads WA Administrative Classification

Assessment Report with regards to deproclamation of the Karratha Road

and part of Dampier Road (between Karratha Road to Madigan Road

intersections) to the Shire of Roebourne

2. ADVISE Main Roads WA that the Shire of Roebourne:

a. Requests to be party to negotiations on all aspects of the proposed

deproclamation process for the hand over of Karratha Road and

part of Dampier Road to the Shire of Roebourne.

b. Request that the road surface and drainage issues as listed in the

Shire’s advise to MRWA are remediated prior to the deproclamation

of the Karratha Road and part of Dampier Road (between Karratha

Road to Madigan Road intersections) to the Shire of Roebourne.

.


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12.14 RETROSPECTIVE APPLICATION FOR PLANNING APPROVAL – TRANSIENT WORKFORCE ACCOMMODATION, PART LOT 551 BALMORAL ROAD AND PART LOT 557 CRANE CIRCUIT, PEGS CREEK, KARRATHA

File No: P2657


Reporting Author: Manager Planning Services


Applicant/Proponent: TPG Town Planning and Urban Design


Attachment(s) 1. Landgate Site Location and Ownership

2. Aerial Photograph of Subject Land

3. Construction Set Drawings

4. Landscaping Plan

5. Operational Management Plan N:\_Councillors\_ALL_staff\12.14 Attachment 5 - Operational Management Plan.pdf

6. JDA Hydro Advice

7. Storm Surge Engineering Solution

PURPOSE The purpose of this report is to consider an application for retrospective planning approval for the development of a 208-bed transient workforce accommodation development on the northern side of Crane Circuit, Karratha (Part Lots 551 and 557). The facility provides accommodation for the workforce required to complete the construction of the Pelago Twin Towers Project [Planning Application P2302]. It is anticipated the facility will be required for up to 2 more years in order to complete construction of the second tower [stage 2]. This matter is brought before Council as it concerns the location of a transient worker camp in the City Centre, which is discouraged in Local Planning Policy DP10 Transient Workforce Accommodation; and given enforcement actions have been taken to remove the camp. Notwithstanding the history of the site, it is recommended the application be granted temporary approval. The period of approval will be subject to the issuing of an occupancy permit by the Shire of Roebourne for second tower.


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BACKGROUND

Development History The background to the development is lengthy, spanning almost 12 months. The following provides a brief overview of the history of the application:

1. On 14 December 2010 Council granted approval for a 108 person Transient

Workforce Accommodation (TWA) [P2386] associated with the Pelago Tower

construction for a 1-year period. The approved area was within the Sharpe Avenue

Road Reserve and also Lot 558 Corner Searipple and Warambie Roads [formerly

Lot 553].

2. To allow for the construction of Sharpe Avenue and the Warambie Estate an

alternative site was required to relocate the TWA. Council has been advised that

LandCorp, Pilbara Cities and State Land Services held extensive negotiations in

mid 2011 to find an alternative location for the camp.

3. In early August 2011, Council officers became aware that development had

commenced on the Crane Circuit site without Council approval. The applicant was

advised to immediately lodge an application for retrospective planning approval.

4. An application was first received by the Shire on 20 October 2011, however this

was extremely deficient. The applicant was advised of required information to

validate the application. Site ownership and location details are in Attachment 1.

5. On 15 November 2011, further information was lodged, but this was still extremely deficient. The applicant was immediately advised of missing details.

6. On 7 December 2011, the Manager of Statutory Planning, contacted the Finbar

Project Manager strongly objecting that the TWA had been constructed and was

operating without all necessary approvals being set in place.

7. On 12 January 2012, Roebourne Shire CEO escalated the need for sufficient

information to be lodged with Council to enable assessment of the application.

While further information was provided on 9 February 2012, significant deficiencies

remained.

8. On 20th February 2012 the CEO issued a written direction to the Director of

Hanssen Pty Ltd under S214 (3) of the Planning and Development Act 2005 to

remove the unauthorised development within 60 days and advising of maximum

penalties prescribed under the Act up to $200,000 and $25,000 for every day

thereafter.

9. On 28 March 2012 the applicant provided a set of plans and documents which now

informs Council officers’ assessment and recommendations made in this report.

10. An oblique aerial photograph of the camp taken on 16th April 2012 obtained by

Council on 28th April 2012 [see Attachment 2] shows highlighting discrepancies

between what was proposed and what had actually been developed on-site.

11. At a site visit on 18 April 2012, the Manager of Planning Services was told by the

Site Foreman that: (i) the current mess area located in the car park of Stage 1 of

the Pelago Tower was to be relocated to the camp on completion of Stage 1 at the

end of May 2012; (ii) with the completion of Stage 1, the Emergency evacuation

area for construction workers on level 1 of Stage 1 would not be available,

potentially leaving the workers with no cyclone or emergency evacuation shelter.

Residence of the camp were only verbally told of vector management and cyclone

and other emergency procedures by the site foreman; (iii) it was noted that there


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were no Emergency Assembly points on the TWA site; (iv) flammable materials

were being piled immediately adjacent to the dongas, within the Northern perimeter

fence; (v) all efforts at landscaping to date had failed, leaving the camp with a

somewhat squalid visual appearance; and (vi) a small concrete slab had been laid

for limited outdoor recreation and bbq facilities, with no walkway to it or appropriate

cover.

Capacity to pursue legal action on the failure to remove unauthorised development As at 23 April 2012, the development had not been removed and the State Administrative Tribunal [SAT] had no record that Hanssen Pty Ltd had made a representation to seek a review of the written direction. In failing to carry out directions or apply for SAT to review of directions, Hanssen Pty Ltd has committed an offence under the Planning and Development Act 2005. Council may now pursue prosecution and seek an award of penalties against Hanssen Pty Ltd through the SAT. Council can also seek an injunction to cease use of the camp and pursue removal of the unauthorised works at cost to the proponent. Council may also lodge a complaint about the builder with the WA Building Commission. Capacity to issue a retrospective planning approval Separate from a Council determination to pursue the breach outlined above, provided that sufficient information has been lodged with Council to enable full assessment of the application, and it meets the requirements of TPS8 and Council’s policies, and relevant State Policies, Council may issue a retrospective planning approval for the development. The report below assesses the available documentation to enable Council to make a determination on the planning application and gauge an appropriate way forward with regard to enforcement proceedings. ASSESSMENT OF THE APPLICATION

Site Details and Tenure The development traverses part Lot 551 Balmoral Road and part Lot 557 Crane Circuit, Karratha [see Attachment 1]. The land is Reserved for Parks, Recreation and Drainage under the Shire of Roebourne Planning Scheme (TPS 8). Lot 551 Balmoral Road, the site of the TWA camp, is owned in freehold by the State of WA. Landcorp is the proprietor of Lot 557 Crane Circuit, which is required for access into Lot 551. Access is provided from Crane Circuit only. At the time of writing the report a detailed survey to fully establish the site boundaries was being completed and will be provided prior to a determination being made. The survey area will form part of any approval issued by the shire which clearly delineates the area where development has been approved. It is noted that the applicant has obtained a licence to occupy both sites for the duration of the TWA lifespan from the respective authorities. A lease from RDL for the main camp will be provided to the applicant once all necessary approvals have been obtained. Density and Site Operation Details The development proposes the provision of 208 beds, comprising 204 single bedroom rooms and 4 double bed rooms for couples. It also includes an enclosed mess area, outoor


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recreation area and office. The development is rudimentary in nature and clearly designed to serve only short-term occupants given the lack of amenity within the development. Although the density is well above the 100-persons per hectare requirement of Local Planning Policy DP10, it is considered it will not impact on the function or amenity of the development that given its short lifespan. Servicing Confirmation of all service connections have been provided by the applicant. Site Drainage A portion of Lot 557 is being used by the applicant provides for drainage from the National Lifestyle Village development located further east on the premises. This drainage line is required to be retained and partially formalised as part of the proposed development of the land. Further discussion of drainage issues is raised in the statutory section below, concerning the implications of the Storm Surge Risk Special Control Area for this site. A condition requiring the maintenance and upgrade of this swale will be needed to ensure it has the capacity to accommodate existing flows from Warambie Estate and any additional run-off generated by the proposed facility.

A detailed stormwater and drainage management plan shall be submitted to the

Shire of Roebourne for approval which considers the existing flows through the site

from Warambie Estate and additional flows generated by the approved

development.

Landscaping and parking A Landscape Plan has been provided for the camp [see Attachment 4]. All landscaping works that have been installed by the proponent to date in and adjoining this drainage line have failed. The development is fully visible from adjoining premises on the southern and western areas of Crane Circuit. The site has been partially raised to a have finished levels varying between 5.55m AHD and 5.8m AHD. Site levels are further addressed in statutory implications below. A condition requiring the completion of the approved landscaping plan has been included in the recommendation for approval which includes the provision of a pedestrian path from the mess to the bin store for ease of disposal. It is noted the landscaping plan will need to be upgraded to reflect the amended site plan and layout. Parking There has been a history of complaints to Council about vehicle parking and traffic and verge damage around the camp from owner/occupiers of Crane Circuit. No parking has been provided on the site. Use of the Council verge has been proposed by Technical Services, along with other parking and traffic management works. To assist in relieving some traffic congestion resulting from the operation of the facility Crane Circuit has been modified to accommodate improved turning movements at the end of Crane Circuit where it is truncated by the Warambie Estate. Health and Safety Objective 1 of Local Planning Policy DP 10: Transient Workforce Accommodation: “To provide a safe and functional living environment for the transient workforce associated with industrial development in the Shire of Roebourne.” The development has operated with varying levels of regard to important health legislation and requirements to be set in place to ensure the health and safety of occupants. The applicant has provided a detailed operational management plan [Attachment 5] which includes mosquito management, cyclone management, catering and cleaning and other operational matters. A key focus of


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the plans is to ensure all occupants are properly educated on the risk of mosquito borne diseases and storm surge/flood events. The Operational Management Plan is comprehensive and addresses all relevant requirements. LEVEL OF SIGNIFICANCE While this application is the subject of legal proceedings, which may affect “The capacity of the Council to perform its role, and the financial and other costs of doing so” the decision is not considered significant having regard to the threshold set in Council Policy CE8 – Significant Decision Making Policy. COUNCILLOR/OFFICER CONSULTATION Councillors have been advised of the application and the current issues affecting the development through critical issues briefings. Internal consultation has been maintained throughout between technical services, health services, building services and planning services regarding the use, development and operation of the facility. Building and Health Services are separately pursuing relevant approvals/ compliance in relation to the development. It is understood based on the preliminary information submitted the development is capable of approval under the relevant building legislation while additional information as outlined in this report is required for full health legislation approvals. Technical Services have advised that due to the low lying nature of the site, drainage and the management of storm surge impacts are difficult to address in its current form. The issues associated with these matters are considered further below. COMMUNITY CONSULTATION No community consultation is required under the relevant provisions of the Shire of Roebourne Town Planning Scheme No. 8 (TPS8). STATUTORY IMPLICATIONS The application has been considered in relation to the provisions of TPS8 and Statement of Planning Policy 3.4 – Coastal Hazards and Disasters. 1. Shire of Roebourne Town Planning Scheme No. 8

Development on Reserved Land The subject site is partially reserved for ‘District Road’ and ‘Parks, Recreation and Drainage’. TPS8 outlines the following in relation to development on reserved land: “Where an application for planning consent is made with respect to land within a reservation, the Council shall have regard to the ultimate purpose intended for the reservation and Council shall confer with the organisations relevant to the purpose and the proposed use or development.” The Shire has consulted with the owners of the land who have both provided consent for the development. Although the development is not consistent with the reserve purposes, the development is transient temporary, to be removed by March 2014 and restored to its original state once removed. The development will therefore not jeopardise the strategic intent or purpose of the reserved land.


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Storm Surge Risk Special Control Area The site and proposed development is subject to the provisions of the Storm Surge Risk Special Control Area (SSRCA). The special control area includes the following provision: “Development within the Residential, Commerce or Health, Welfare and Community categories in the zoning table [TWA is in the residential zoning table] is not permitted within an area known to be subject to 1 in 100 year storm surge events. Council may approve other development categories subject to considering:

a) The sensitivity of the proposal to the risk; b) Protection measures to be constructed; and c) Social and cultural values.”

Transient Workforce Accommodation is a form of development listed within the Residential category in the zoning table of TPS8 and therefore this provision retains most relevance to the development. JDA Hydrologists (authors of the Karratha Vulnerability Study) have confirmed in a brief memorandum submitted with the final set of information the following:

“In the 100 year Average Recurrence Interval (ARI) event, the entire site will experience inundation, either through stormwater runoff flooding or storm surge”.

A subsequent e-mail from JDA to the applicant confirmed this statement was based on current climate scenario given the short life period of the site. The Shire and LandCorp sought legal advice from the respective legal firms in relation to the provisions of the SSRCA. The advice confirmed that providing it can be demonstrated that the subject land is not in an area that is known to be subject to 1 in 100 year storm surge events then TPS8 does not preclude the Shire from granting planning approval. The technical advice [see Attachment 6] has confirmed the subject land is in an area known to be subject to 1 in 100 year storm surge events. The development as it currently stands is therefore unable to be approved. Consideration of State Planning Policy 3.4 – Coastal Hazards and Disasters SPP 3.4 was designed to ensure that land use planning appropriately considers the risk of natural hazards and disasters. It covers cyclonic activity and storm surge as well as a range of other hazards. With respect to flood events, SPP 3.4 states:

Proposed development on a floodplain is considered acceptable with regard to major flooding as long as it does not produce an adverse impact on surrounding development and it has an adequate level of flood protection. Land uses in flood prone areas should not allow development that will obstruct floodways.

The 100-year average recurrence interval flood should be used as the defined flood event. The floodplain of a defined flood event should be used as the area over which controls on land use and development need to recognise the impacts of flooding. All habitable, commercial and industrial buildings should have their floor levels above the level of the defined flood event.

The site is within an area affected by a 100-year average recurrence flood event. The JDA memorandum submitted in support of the development demonstrates that the post development levels result from the development in the immediate surrounds is at most 1cm


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and generally being 1mm or less. This is negligible particularly given the period to the development is proposed for. The development is therefore suitable for location within a floodway in accordance with the policy. The finished floor levels of the habitable parts of the development are not above the 100-year defined flood event. This places occupants of the development at significant risk should an event occur. As a remediation measure to address this matter, the applicant proposes the construction of a bund wall around the entire development which has been designed to a height of 6.9m AHD. The design and height have been developed in conjunction with JDA Hydro and a qualified civil engineer. Both have confirmed the design will protect the development from a storm surge event. The designing engineer has confirmed the works proposed would protect the site from inundation in a 1:100 year ARI storm surge event [see Attachment 7]. Council can confidently now proceed with a favourable determination of the application on the provision that this engineered solution is constructed and in place prior to the next Cyclone Season (1 October 2012). Cyclone and Emergency Management Plan Hanssen Pty Ltd provided the draft Cyclone Management Plan to the Fire and Emergency Services Authority [FESA] for comment. FESA have advised they required revisions to the lodged document to ensure sufficient lead time is provided for tie down on the community alert; and to remove reference to television as a source of timely information regarding alert status. ABC local radio and the Bureau of Meteorology are recommended as the best sources for current information. A key matter regarding the implication of a storm surge event was the location and procedures for evacuating occupants given the site is at risk during either storm surge or flood event. As part of the operational management plan, Finbar has confirmed in writing it have incorporated a requirement that the 3rd floor gym and common areas of the Stage 1 building will be retained and accessible for occupation by evacuated occupants of the TWA in the event of a red alert situation. This will be incorporated into the subsequent strata management agreement for the Pelago West Tower. The written agreement and plan of layout of areas demarked for use in emergency evauation of the construction camp occupants is provided in the Operational Management Plan in Attachment 5. SUMMARY The Pelago Twin Towers Development Project is one of the critical projects set out in the Karratha City of the North. The construction builder and developer in this project have breached a duty of care to obtain all necessary approvals for housing the construction workforce in an appropriate and legal manner. At meetings held with the Manager of Planning Services and Director of Development and Regulatory Services the Director of Hanssen Pty Ltd have given assurances that, notwithstanding their previous actions, all additional works required to be undertaken to the already developed TWA will be completed in the time-frames and conditions imposed as part of any approval.


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POLICY IMPLICATIONS The application has been assessed having regard to the Shires Draft DP10 – Transient Workforce Accommodation Policy. The development does not comply with several provisions of the policy has highlighted below:

Provisions Required Proposed Residential Density

100 person/ha c200 persons/ha

Design The following being included in the design:

Commercial kitchen

Cyclone Shelter

Laundry and Sanitation

Facilities

A common recreation space

1 universally accessible room

per 100 rooms

The applicant has proposed:

Catering being provided off-site by Jangs

Kitchen and Cleaning Pty Ltd

Use of Pelago East as a Cyclone Shelter

A large covered centrally located

recreation space

No accessible rooms

Landscaping/Open Space

The following being required:

Open space at the rate of 4m2

per person

1.5m landscaping to boundaries

Car parking and storage areas

being screened; and

Each room/occupant being

provide with an area of private

space for exclusive use of the

occupant

The applicant has proposed:

An informal bbq area unsheltered;

Landscaping to the periphery of the site;

and

No private open space.

Car Parking 0.5 per resident = 91.5 bays 12 bays in the road reserve.

Storage Provision of Communal Storage to meet resident and management requirements

Hanssen Pty Ltd advise sea containers on site provide for management requirements such as linen.

Most of the above variations, although significant, are supported for the following reasons:

1. The temporary nature of the TWA.

2. The site is located in close proximity to the town centre where there is a high level

of recreational amenity directly access to occupants of the TWA on foot. A

reduction in the internal amenity and recreations will encourage the workers to have

a greater level of integration with the community.

3. The use of the external catering, cleaning and laundry service provides direct input

into the local economy thereby benefitting local industry and employment.

4. The site is located in walking distance to the construction site and other

retail/commercial amenities limiting the need for vehicle movements and parking

near the site. Furthermore, the applicant has advised most occupants do not have a

vehicle.

A number of provisions of the DP10 Policy are addressed through permit conditions. Variations not considered acceptable, and which form the subject of conditions are:

(i) screening of bin storage and collection areas

(ii) landscaping softening the visual impact of the camp from Crane Circuit.


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(iii) removal of the large covered central area without offsetting outdoors covered

recreation/BBQ area being formalised.

(iv) a universally accessible room per 100 rooms.

FINANCIAL IMPLICATIONS Should Council resolve to pursue legal action against Hanssen Pty Ltd, financial implications will arise. Costs may be awarded against the offender if the action is successful. STRATEGIC IMPLICATIONS Addressing storm surge in the manner recommended is not considered to jeopardise the strategic direction of Council, in the light of precedence set in Council’s determination to issue a planning permit for the Karratha Senior’s Village relocation at the April Ordinary Council Meeting (Resolution No. 151933). There are several special circumstance affecting this proposed which warrant the approach recommended including:

Historical discussions between the Shire, State and Proponent which were

undertaken prior to the release of the Karratha Coastal Vulnerability Study where it

was not definitively known if the site was subject to a storm surge event;

The development already being constructed and occupied;

The development being on State Owner Land and therefore more ably controlled

through both Planning and Development Act 2005 and Land Administration Act

1997; and

The development being linked to a broader strategic project, Pelago Towers, which

is a signature project signifying the growth of Karratha into a City of the North, in

addition to providing much need alternative housing and retail options.

Officers continue to work to address the outcomes of the above-mentioned resolution with the applicant and Hanssen Pty Ltd and will report to Council on the progress of addressing these matters at the Council meeting on 21 May and over the coming months. RISK MANAGEMENT CONSIDERATIONS If the application is approved with the conditions set out in this report, the operational management will be upgraded in order to ensure the development is operating in a manner which addresses the health and safety risks of the Pilbara climate. It will be necessary for Council to implement a strict compliance process to ensure such conditions are addressed not only from a planning compliance perspective but also from a health compliance perspective for the safety of occupants of the development. Through the actions undertaken in proceeding with this development without relevant approvals (at one stage no council, service connections or State approvals) have clearly demonstrated that Hanssen Pty Ltd have at the very least a lack of respect for the climatic conditions of the Pilbara Region and the safety and security of those they employ. The Shire of Roebourne must be prepared to take proper actions if matters affecting the safety of occupants are not properly addressed through appropriate means in order to properly manage the risk associated with the on-going operation of the development.


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ISSUES Economic Issues The proposed development will facilitate the completion of the Pelago Towers, a major construction project and signifier of Karratha’s growth into a City of the North. The timely completion of this project is important to the on-going confidence in the economic growth and stability of Karratha and the Pilbara more broadly. Social Issues The design of the development does not provide a high level of amenity for occupants. This will have a positive impact as it will encourage a greater level of social integration between the construction workforce and local residents due to use of Shire recreation facilities, local retail outlets and clubs. Environmental Issues The main environmental issue relates to storm surge and flooding. This has been addressed in the body of the report. Cultural & Heritage Issues If it is not possible to construct an engineering solution within the license area, then any works would be subject to native title clearances. The Department of Regional Development and Lands have advised that it may be possible to use Section 24KA of the Native Title (State Provisions) Act 1999 which would allow the bund/levee to be constructed but would not extinguish native title. This is a notification process and can be resolved within approximately one month.

IMPACT ON CAPACITY To date, a substantial amount of officer time has been devoted to this illegal construction. Ensuring finalisation of all documentation required should Council determine to grant a permit with conditions as recommended, will have an impact upon Council’s staff resources.

RELEVANT PRECEDENTS Decisions DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town Planning Scheme No. 8, RESOLVES to REFUSE to grant its approval.


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CONCLUSION

The history to the location and development of the TWA facility is unique. It highlights the importance in properly considering storm surge and flood issues when undertaking any development no matter how temporary. For the development to proceed proper measures must be implemented to ensure the safety of occupants of the TWA and the development from potential significant climatic events. Whilst the development is not ideally located to address such issues, acknowledging the history of the site and the importance in continuing the completion of the Pelago project, it is considered risks can be properly mitigated through additional works and management as recommended.

Ensuring the safety of occupants will require cooperation from Hanssen Construction to implement the measures recommended. The previous track record of Hanssen both with the State of WA and the Shire has proven to be less than cooperative and in some cases obstructive to achieving an acceptable outcome.

The actions to date appear to demonstrate a disregard for safety of their employees relating to significant climatic events, mosquito borne disease and effluent disposal. Council should be prepared to take such actions as necessary in the future to ensure the conditions recommended are properly implemented and continue to be implemented by Hanssen Construction. This is necessary not only from a compliance perspective but also risk management perspective so that the Shire can be assured residents of the Shire are afforded appropriate levels of safety.

Having regard to the above, it is recommended the application be granted a time-limited approval subject to standard and specific conditions discussed in this report. In addition the Shire resolve that should certain actions not be completed within the reasonable time-periods outlined in conditions of the approval, the Shire be prepared to take action against Hanssen Construction, including the removal of the facility from the site (at the cost of Hanssen) in accordance with the provisions of s. 215 of the Planning and Development Act 2005.


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That Council by SIMPLE Majority pursuant to Clause 4.5.1 of the Shire of Roebourne Town Planning Scheme No. 8: 1. RESOLVES to GRANT approval for a 208 bed Transient Workforce Accommodation incorporating 70 accommodation buildings, a mess area, office and recreation and ancillary works on Lot 551 Balmoral Road and Lot 557 Crane Circle, Karratha subject to the following conditions:

a. The approved building, works and layout shall not be altered without the prior written consent of Planning Services as set out in: (i) Landscape Plan B0798/TWA/L101

(ii) Karratha Camp Sewerage and Drainage Plan signed Neil Bonser MIE

Aust Member No 310236 – received 09 May 2012

(iii) 3 person Accommodation Building External Elevation Drawing No

4010D-S01

(iv) 3 person Accommodation Building Internal Elevation Drawing No

4010C-LM00

(v) 3 person Accommodation Building Floor Plan Drawing 4010C-PM00

(vi) Family Unit Accommodation Building Floor Plan Drawing 4010D-PM00

(vii) Family Unit Accommodation Internal Elevation Drawing 4010D-LM00

(viii) Accommodation Camp Steel Canopy Drawing ACC-SC 0 March 12

(ix) Karratha Accommodation Covered Area Roof Layout Drawing AC-02

(x) Karratha Accommodation Covered Area Covered Area Drawing AC-03

(xi) Karratha Accommodation Camp – Donga Bracing Layout dated

08/07/11 Rev 1

(xii) Karratha Accommodation Camp – Footing Bolt Layout dated 08/07/11

Rev 1

(xiii) Karratha Accommodation Camp – Footing Layout dated 08/08/11 Rev 2

(xiv) Karratha Accommodation Camp – Setout Drawing dated 10/08/11 Rev 2

(xv) Slab Layout Plan dated 10/8/11 Rev 2

(xvi) Dining Hall Facility un-numbered – signed Neil Bonser MIE Aust

Member No 310236

(xvii) Crane Circe Camp Layout Plan (detail) un-numbered – signed Neil

Bonser MIE Aust Member No 310236 – received 16 May 2012

(xviii) Crane Circle Camp Layout Plan (overview a) un-numbered– signed Neil


(xix) Crane Circle Camp Bund Wall Detail (a) un-numbered– signed Neil


(xx) Operational Management Plan un-dated – received 16 May 2012

(xxi) JDA Hydro Consulting Hydrologists – dated 12 March 2012 received 2

April 2012

(xxii) Flood Bund Report – signed by Neil Bonser dated and received 16 May

2012 incorporating an Engineering Works Plan – titled: Crane Circle

Camp Bund Wall Detail Number KAS 0 signed Neil Bonser MIE Aust

Member No 310236 – received 16 May 2012

b. An amended Landscape Plan is submitted to and approved by the Shire of Roebourne within two weeks from the date of this permission showing:


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(i) a suitably dimensioned and paved pathway connecting the Mess Area and Waste Storage Collection Area on Crane Circle; and (ii) formalisation of the car parking area in Crane Circle, with details of construction method and pavement construction, kerbing, drainage, delineation of parking bays and signage in accordance with the Shire of Roebourne’s Commercial/Industrial Pavement Construction and Australian Standards for car park construction.

c. A detailed Integrated Stormwater Management Plan is submitted to and

approved by the Shire of Roebourne within two weeks from the date of this

permit, with specific consideration to: (i) existing drainage and stormwater

flows through the site from the Warambie Estate; (ii) stormwater flows and all

stormwater runoff generated by the development; and ‘to be constructed’: (i)

storm surge protection works; and details of any works required in the

drainage reserve in the leased or adjacent lands required to enable

management of stormwater to the satisfaction of the Responsible Authority.

d. An amended Engineering Works Plan is submitted to and approved by the

Shire of Roebourne within two weeks from the date of this permit showing

construction details in relation to the surveyed site under licence

e. The following conditions shall be completed within 2 months from the date of

this approval:

i) The Landscaping Plan approved in accordance with condition d) is

implemented, and thereafter maintained to the satisfaction of the Shire of

Roebourne.

ii) The Waste Storage and Collection compound must be suitably screened,

constructed with concrete flooring of not less than 75 mm in thickness

graded to a minimum 100 mm industrial floor waste gully connected to an

onsite effluent system or sewer (delete as applicable), and be provided

with a tap with adequate mains supply to the satisfaction of Planning

Services.

Note: Should the Waste Storage and Collection area be connected to the

Water Corporation sewer and exceed 20m² a roof may be required in

accordance with Water Corporation policy.

iii) A 1.2m wide concrete path shall be constructed which links the mess to

the bin store and collection area.

iv) Works shall be completed to properly manage stormwater run-off in

accordance with the Integrated Stormwater Management Plan approved

by the Shire of Roebourne. Such works shall be required to consider

existing stormwater run-off through the site and any stormwater run-off

generated as a result of the approved development.


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f. The engineering works shown on the approved plan to protect the site from inundation shall be constructed and certified to have been constructed by a suitably qualified Engineer appointed by the applicant and submitted to the Responsible Authority in accordance with the approved plans by no later than 1 October 2012.

g. The Operational Management Plan and supporting documentation shall be

implemented for the period the development is approved.

h. The development shall be vacated by 30 March 2014 or within 6 weeks from

completion of the development approved by Planning Permit P2302

whichever is the sooner.

i. The site shall be remediated and returned to its original state within 3 months of the date an occupancy permit is issued as set out in condition g, excluding service infrastructure (i.e. power, water, telecommunications and sewer connections to mains, and car parking area).

j. In accordance with the Shire of Roebourne’s local planning policy DP2 ‘Development Performance Guarantee’ a bank guarantee or bond of $250,000 must be submitted to Planning Services prior to the issue of a Building Licence to ensure the satisfactory completion of the development. The development includes but is not limited to: a. Engineering works for protection of the site from 1:100 year ARI storm

surge and overland flood inundation in accordance with the Engineering Works Plan endorsed by the Responsible Authority;

b. A Mess Area in accordance with health and building legislation; c. All works in the Landscape Plan as amended in accordance with

condition 1b as endorsed by the Responsible Authority; d. All works in the Integrated Stormwater Management Plan in

accordance with condition 1c as endorsed by the Responsible Authority

d. Vacation and removal of the facility in accordance with conditions 1h and 1i.

INFORMATION NOTES

iii) The determination of this application for planning approval has been made by decision of Ordinary Council. If you object to this decision or any of the conditions imposed you may make a request to Planning Services to reconsider the decision. The right to request reconsideration is separate from and does not impinge upon any right of appeal under the Planning and Development Act 2005.

iv) Should the approval holder be aggrieved by this decision, or any of the

conditions imposed, there is a right of review under the Planning and Development Act 2005. An application for review must be submitted in accordance with Part XIV of the Planning and Development Act 2005 within 28 days of the date of this decision to: the State Administrative Tribunal, GPO Box U1991, Perth, WA 6845. Further information regarding this right of review is available on the SAT website www.sat.justice.wa.gov.au or by phoning 1300 306 017.



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v) In relation to Condition 1: Prior to undertaking any departure from the

endorsed plans Planning Services must be contacted to determine whether

an amendment to this development approval is required, or whether the

departure is permissible to be documented ‘as constructed’ on plans to be

submitted to Planning Services for endorsement upon the completion of the

development.

vi) A Building Approval Certificate is required to be issued by the Shire of Roebourne.

vii) Separate applications must be made for any health approvals required under the Health Act 1911.

viii) For condition 1(h) Completion is when the builder obtains an Occupancy Permit from the Responsible Authority or 30 March 2014 whichever is the sooner.

ix) The applicant and his agents shall ensure that construction works on the development site complies with the provisions of the Environment Protection (Noise) Regulations 1997.

x) The removal and handling of asbestos on the site must be in accordance with

the Health (Asbestos) Regulations 1992 and the Policy for the Regulation of Asbestos Waste under the Environmental Protection (Controlled Waste) Regulations 2001.

2. That Council by ABSOLUTE MAJORITY of s.5.42(1) of the Local Government Act

1995 GRANT delegated authority to the Chief Executive Officer to initiate enforcement and legal proceedings in accordance with Part 13 of the Planning and Development Act 2005 if any of the conditions of approval P2657 are not completed to satisfaction of the Chief Executive Officer.


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12.15 STORM SURGE SCHEME RISK AMENDMENT TO CLAUSE 7.5 OF TPS8 AND ASSOCIATED DRAFT STORM SURGE RISK AREA INTERIM POLICY

File No: DP 19 P2843 Responsible Executive Officer: Director Development and Regulatory Services Reporting Author: Manager Planning Services Date of Report: 10 May 2012 Applicant / Proponent: Shire of Roebourne Disclosure of Interest: Nil Attachment(s): 1. Current TPS 8 Storm Surge Risk Area

Current provisions 2. Storm Surge Risk Area Interim Policy

Principles 3. Draft Planning Scheme Amendment 4. Draft DP19 Storm Surge Risk Special

Control Area Local Planning Policy

PURPOSE This report requests that Council endorse a set of Policy Principles provided in Attachment 1 as a guide to the assessment of planning applications while a Local Planning Policy is publicly exhibited. These principles have been prepared following Council’s precedent setting determination on planning application P2775 for a Park Home Park on Lot 557 Crane Circle, Pegs Creek [the Karratha Seniors Village]. A draft DP19 Storm Surge Risk Special Control Area Local Planning Policy is set out in attachment 4. Council is asked to endorse preparation of this local planning policy for the purposes of undertaking public consultation pursuant to Clause 5.1.4 of TPS8. Council endorsement is also requested for Council officers in collaboration with the Department of Water and Department of Transport and Landgate to prepare for public information a package of materials from the Karratha Coastal Vulnerability Study for applicants, land owners and authorities. A draft form of a proposed amendment for TPS 8 Clause 7.5 is provided in Attachment 3 for Council notation. Council is requested to endorse the CEO to obtain further legal advice on the draft planning policy and incorporate any necessary adjustments prior to public exhibition and to determine whether a planning scheme amendment is also required.


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BACKGROUND In 2011, the State Government commissioned a study to evaluate flooding from storm surge and riverine or overland runoff that may occur during major storm events, and to ascertain what impact this might have on the future growth of Karratha and surrounds. The draft Karratha Coastal Vulnerability Study [KCVS] was provided to Council officers in late 2011. The draft KCVS provides the latest and best technical information for assessing planning applications and to inform preparation of Council policies and planning for coastal communities. Inundation predictions take into account possible sea level rise under climate change scenarios for the years 2010, 2060 and 2110. Storm surge and flood risk areas are modeled for storm events that may occur at frequency intervals of 1 in 2 years, 1 in 10 years, 1 in 100 years, 1 in 200 years and 1 in 500 years. The draft study is now being reviewed by State coastal planning, water and transport authorities before a final report will be issued in the near future. Storm Surge Risk Special Control Area provisions TPS 8 planning scheme maps identify the “Storm Surge Risk Special Control Area”. Planning applications in this area must meet requirements set out in Clause 7.5. Clause 7.5 of TPS8 reads as follows:

7.5.1 When considering applications for planning approval, Council staff shall have regard to information about the land prone to 1 in 100 year storm surge events and may permit, with or without conditions, or refuse proposals at its discretion. 7.5.2 When considering applications for planning approval, Council shall consult the relevant agencies regarding the most up-to-date information available about potential storm surge events and sea level rise which may affect the proposals subject to application. 7.5.3 Development within the Residential, Commerce or Health, Welfare and Community categories in the zoning table is not permitted within an area known to be subject to 1 in 100 year storm surge events. Council may approve other development categories subject to considering:

(a) the sensitivity of the proposal to risk; (b) protection measures to be constructed; (c) social and cultural values.

Attachment 1 provides a flow chart setting out considerations in assessing applications under Clause 7.5. Precedent setting determination At an ordinary meeting of Council held on 16th April 2012, the Shire applied the technical information provided in the draft KCVS in its determination of Planning Application P2775 for the Karratha Seniors Village Park Home Park. This determination established the basis for a consistent approach to using the draft KCVS inundation modeling data in the assessment of planning applications and established a number of policy and procedural precedents in Council’s interpretation of the requirements of Clause 7.5. In summary these precedents are:

1. The application was assessed on a case by case basis.


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2. To determine whether the subject land may be prone to or known to be subject to

inundation in a 1:100 year ARI storm event, the draft Karratha Coastal Vulnerability

was determined as the most current relevant technical study. Expert reports

commissioned by government and private individuals, as well as observational

information gathered by relevant agencies were also taken into account.

3. The specific category of land use and the temporary or permanent nature of

structures to be developed were considered in determining which KCVS climate

scenario to apply for the purposes of estimating the extent of storm surge

inundation over the subject land.

a. Transient temporary structures - removed within 3 years, appraised

according to the 2010 climate scenario.

b. Medium term structures - removed within 10 years, appraised according to

the 2060 climate scenario.

c. Permanent structures - all other structures appraised according to the 2110

climate scenario.

4. In addition to requirements of TPS 8, the application was assessed against the

requirements of State Planning Policy 2.6 Coastal Planning and 3.4 Natural

Hazards; and the “Australian Rainfall and Runoff Revision Project 10: Appropriate

Safety Criteria for People” (Engineers Australia 2010).

5. Storm surge and overland flow information will be assessed for each application

with the view of avoiding potential for back-surge.

6. Finished floor levels of all habitable constructions were at least 0.5m above the

modeled level of inundation from storm surge or overland flow in a 1:100 year ARI

storm event.

7. Design, engineering or other solutions in accordance with the storm events

specified in SPP2.6 and SPP 3.4 could be applied to a structure or site to reduce

risk of storm surge or overland flow inundation in a 1:100 year ARI storm event.

8. Measure(s) required to mitigate against a 1:100 ARI storm event or otherwise works

were to not have an adverse impact on social or cultural values, amenity or the

environment, or negatively impact on the functions of a floodplain or adjoining

properties.

9. Written advice must be provided by an engineer or other suitably qualified expert

confirming that mitigation measures would, if completed, remove the subject site

from inundation in a 1:100 year ARI storm surge or overland flow flood event.

10. As a precautionary approach land use and developments that may be subject to

storm surge or overland flow inundation in a 1:100 ARI storm event will require an

Emergency Management and Evacuation Plan to be approved by FESA and

submitted to Council.

LEVEL OF SIGNIFICANCE The degree of importance of this issue is Significant, taking into account criteria set out in Council Policy CE8, in terms of the likely consequences for: 1. The current and future social, economic, environmental and cultural well being of the Shire; 2. Any persons who are likely to be particularly affected by, or interested in the issue, proposal, decision or matter; and 3. The capacity of the Council to perform its role, and the financial and other costs of doing so.


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COUNCILLOR/OFFICER CONSULTATION Through Critical Issues briefs, Councillors have been briefed extensively since the draft Karratha Coastal Vulnerability Study was first provided to Council. COMMUNITY CONSULTATION Extensive discussions have been held with officers across Council during the assessment of the Seniors Village planning application ‘test case’ from which the Policy Principles have been derived. The draft Local Planning Policy requires public exhibition in accordance with Clause 5.1.4 of TPS8. Any proposal to amend TPS8 requires Council adoption, referral to the EPA and then public exhibition in accordance with clauses 9.2.1 and 9.2.3 the TPS 8. Community consultation is to occur following adoption of the Officer’s recommendation. Public and agency submissions received will be reviewed and presented to Council in making a final determination on the proposed amendment and accompanying local policy. STATUTORY IMPLICATIONS About the Principles - Towards a Storm Surge Risk Area Policy Attachment 2 provides a diagram summarizing principles, drawn from Council experience that set out to ensure Council can make practical, timely and effective decisions based on best-available technical advice, on planning applications in the Storm Surge Risk Area. These principles are to guide the drafting of the specific terms of the planning scheme amendment and the Local Planning Policy prior to public consultation. The principles set out a process that has two levels of consideration as follows:.

The first level of consideration covers all applications in the Storm Surge

Risk Area [SSRA]. Improved information is to be provided in all applications in the

SSRA to better describe key characteristics of the subject land and show how storm

water is to be managed in relation to the proposed use or development.

Applications in the Storm Surge Risk Special Control Area must be accompanied by

a detailed storm water management plan, a site plan showing .5m contour intervals

or sufficient AHD points to accurately determine the falls on the subject land and

denoting natural ground levels and intended modified ground levels and finished

floor levels.

A mandatory minimum finished floor area is to be established above the modeled

1:100 year ARI storm event contour line that affects the subject land.

Council using the KCVS data will determine whether the subject land is known to be

subject to inundation in a 1:100 year ARI storm event.

Council is seeking a cooperative agreement with the Department of Water and the

Department of Transport to provide easy and low cost access to property based

information drawn from the draft KCVS modeling storm surge and overland flows in

a range of frequencies of storm events across the three climate scenarios for

properties in Karratha.


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Once public information is available, applicants can undertake this assessment

during their design and incorporate such details in their application for planning

approval.

The second level covers all applications that are known to be subject to storm surge inundation: Design, engineering or other solutions can be specified by an applicant to remove the subject land or structures to be developed from risk of inundation in a 1:100 ARI storm event. Mitigation measure are to not have an adverse impact on social or cultural values, amenity or the environment, or negatively impact on the functions of a floodplain or adjoining properties. The applicant must provide written advice from an engineer or other suitably qualified expert confirming that mitigation measures would remove the subject site from inundation risk. For land uses and developments in such areas, the applicant will be required to submit to Council a FESA approved Emergency Management and Evacuation Plan.

POLICY IMPLICATIONS Legal Advice As previously advised to Councilors, the Shire sought legal advice from McLeod’s solicitors in relation to the interpretation of Clause 7.5. This advice concluded there was potential for conflict between clause 7.5.1 and 7.5.3 as currently written. It also confirmed clause 7.5.3 is the dominant clause, and therefore prohibits Council from approving development within the Residential, Commerce or Health, Welfare and Community categories within an area known to be subject to a 1:100 year storm surge event. McLeod’s proposed an amendment to Clause 7.5 to clarify the relationship between clauses 7.5.1 and 7.5.3 and give discretion to Council to consider applications in other classes than those listed above. The level of discretion proposed however did not go to the heart of the problem that as worded, 7.5.3 appeared to prohibit Council approving developments in these categories where they were in an area known to be subject to inundation. A major breakthrough however appeared in Council’s consideration in the case of the Seniors Village application that mitigation measures may apply to remove a site from risk of inundation in a 1:100 year ARI storm event. Further expert technical advice In the course of assessing P2775, the Shire obtained expert technical advice which reinforced Council’s view that, provided it can be demonstrated that land is not in an area that is known to be subject to a 1 in 100 year ARI (ii) storm surge event then clause 7.5.3 does not preclude the Shire from granting planning approval to development within the Residential, Commerce or Health and/or Welfare and Community categories defined in TPS8. The Shire has taken the position that through design, engineering or other technical solutions, land may be removed from being subject to a 1:100 year ARI event, and therefore the Shire has the ability to apply its discretion to grant planning approval where proponents can demonstrate the effect of mitigation measures to the satisfaction of the Shire in consultation with the Department of Water. Furthermore, that the lifespan of a project may reduce the climate change scenario/sea level from which a storm surge event would be measured - and therefore reduce the level of inundation expected on the site. A draft planning policy has been prepared in the light of these interpretations – set out in Attachment 4.


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Further legal opinion and preliminary consultation with key agencies As the body commissioning the KCVS Landcorp engaged their legal counsel Lavan to consider alternative wording for a planning scheme amendment. Lavan provided to the Shire several other alternative forms of wording for a planning scheme amendment. However these options too were either unclear in terms of decision rules, or unduly cumbersome in terms of requirements placed upon applicants and council to make decisions. Based on legal and technical advice provided to date, it appears that Council’s interpretation of clause 7.5, that mitigation measures may remove a site from risk of inundation, opens the way for case by case consideration of all forms of development within the Storm Surge Risk Special Control Area. The obligation is upon applicants to demonstrate that the subject landuse and development is or will be removed by mitigation measure(s) from risk of inundation. Without a clear planning policy, Council has been heavily constrained in making decisions on planning applications within the Storm Surge Risk Special Control Area since the release of the Karratha Coastal Vulnerability Study. In accordance with Clause 5.1.1 of TPS8, the “Council may prepare a Local Planning Policy in respect of any matter related to the planning and development of the Scheme Area so as to apply:

(a) generally or for a particular class or classes of matters and (b) throughout the Scheme Area or in one or more parts of the Scheme Area, and may

amend, add to or rescind a Policy so Prepared.” The draft Storm Surge Risk Area Interim Policy in Attachment 4 seeks to clarify and provide guidance to the process for considering applications within an area considered to be located within a 1 in 100 year storm surge event as an interim measure prior to the proposed amendment to clause 7.5 taking effect. The objectives of the policy are:

1. To provide guidance on the application of Town Planning Scheme No. 8 (TPS8) Clause 7.5 Storm Surge Risk Area.

2. To establish procedures for the identification of areas where land may be prone to 1 in 100 year ARI storm surge events.

3. To provide guidance for applicants in relation to the information required to support development applications for sites known to be subject to the 1 in 100 ARI storm surge area.

4. To provide procedures and development standards for assessment of development proposals within a known 1 in 100 ARI storm surge area.

The important aspects of the draft policy that Councilors should particularly note are:

The policy identifies situations where the Council and/or its officers may approve applications for development within the Residential, Commerce or Health, Welfare and Community categories within an area previously thought to be within an area subject to a 1 in 100 year storm surge area, in the following circumstances:

o Where the application is accompanied by a detailed study, prepared in accordance with the requirements of State Planning Policy 2.6, which demonstrates that the subject site is not within an area known to be subject to a 1:100 year ARI storm surge event; or

o Where the development incorporates measures to mitigate a storm surge event, thereby removing the site from within a known 1 in 100 year storm surge event. Such measures may include a mandatory minimum finished floor level of 500mm 5m above the identified 1:100 year ARI storm surge or overland flow contour line, storm surge wall, drainage measures and/or


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other measures as identified by a certified engineer to the satisfaction of relevant authorities.

The policy provides for the application of different climate modeling scenarios for different structures, depending on whether they are transient (short term – 0-3 years), temporary (4-10 years) or long term structures.

The policy outlines the information to accompany applications within a known 1 in 100 year storm surge area.

The policy outlines additional development requirements for developments located within a known 1 in 100 year storm surge area.

Clause 5.1.4 of TPS8 states a “Local Planning Policy shall become operative only after the following procedures have been completed:

(a) The Council having prepared and adopted a draft Policy shall publish a notice once a week for two consecutive weeks in a local newspaper circulating within the Scheme Area giving the details of where the draft Policy may be inspected, the subject and nature of the Policy and in what form and during what period (being not less than 28 days) submissions may be made.

(b) The Council shall review the draft Policy in the light of any submissions made and shall resolve either to fully adopt the draft policy with or without modification, or not to proceed with the draft Policy.

(c) Following the final adoption of a Policy, notification of the final adoption shall be published once in a newspaper circulating within the Scheme Area.”

FINANCIAL IMPLICATIONS The cost of preparing, advertising and final adoption of a local planning policy and planning scheme amendment if required, plus the legal advice required to inform the process is estimated to be $30,000. In addition the public information package is estimated to cost $20,000, however this latter cost may be shared amongst key agencies such as the Department of Water. This is an unexpected expenditure for which it is requested that Council make budgetary provision in the 2011/12 or 2012/13 financial year. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Creating aesthetically attractive and vibrant towns. Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Encouraging the building of stable and diverse communities. Providing a range of appropriate facilities that reflect the demography of the communities. Working with industry, LandCorp and the state government to minimise the reliance on transient workers employment for the operational phases of our major resource projects.

RISK MANAGEMENT CONSIDERATIONS Council has a duty of care to ensure adequate provision is made for protection of all sensitive land uses in storm surge and overland flood inundation that lie within the Special Control Area, which extends along and from the Shire’s coastline to the North West Coastal Highway. The Victorian Bushfire Royal Commission concluded in 2011 that protection of human life is the primary duty of care in a natural hazard emergency. The proposed interim Storm Surge Policy and proposed scheme amendment will provide greater clarity for both applicants and the Shire regarding the process for dealing with development within an area known to be subject to a 1 in 100 storm surge area.


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The interim policy provides suitable risk management measures for Council to apply its discretion in considering certain developments in the interim until such time as the proposed scheme amendment is gazetted. ISSUES Economic Issues This current lack of clear local planning policy has the potential to tie up large tracts of land within Karratha and constrain Council from its decision making responsibilities under the Planning and Development Act. The proposed interim policy and if necessary scheme amendment seek to provide greater clarity and certainty regarding the mitigating measures that development proposals may incorporate to allow the Shire to apply its discretion in granting development approval for certain development within an area known to be impacted by a 1 in 100 year storm surge event. Social Issues Council has a responsibility to ensure development occurs in a way that provides an acceptable level of protection and risk mitigation from natural hazards. The interim policy outlines development standards and mitigating measures to be incorporated into developments to remove such development from the risk of 1 in 100 year storm surge events and overland flows. Environmental Issues The interim policy requires development applications to be accompanied by technical documents to demonstrate that the development provides a suitable response to the environmental factors relating to storm surge and overland flow. It also provides guidance on potential mitigating responses and development standards to be considered by developments to ensure developments are located outside areas known to be subject to a 1 in 100 year storm event while also ensuring the development respects environmental functions and the amenity of a locality. Cultural and Heritage Issues Decision criteria set out in the draft local planning policy ensure cultural or heritage issues are considered in Council determinations. IMPACT ON CAPACITY Lack of a clear planning policy framework has constrained council officers from performing their statutory responsbiliies, holding up assessment of many planning applications within the Storm Surge Risk Special Control Area. The procedures and information requirements set out in the Policy Principles and the Draft DP19 Storm Surge Risk Special Control Area Local Planning Policy will facilitate consistent planning assessments under TPS8 and provide greater clarity to applicant’s, and will streamline the process for considering applications within areas prone to be and known to be subject to 1 in 100 year storm events. RELEVANT PRECEDENTS The Shire of Roebourne recently determined a planning application for Park Homes Park (P2775). The application provided additional technical details and incorporated mitigating measures to remove the development and site from within a 1 in 100 year storm surge event.


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DELEGATED AUTHORITY Nil. At the close of advertising, the matter will be reported back to Council for consideration and final adoption of the Policy and scheme amendment, in light of any submissions received. VOTING REQUIREMENTS Simple Majority CONCLUSION In the absence of a clear Council policy, taking into account information provided in the KCVS and related legal advice, the final determination of a significant number of applications for planning approval has been delayed due to the current wording of Clause 7.8. The Shire must have flexibility to apply its discretion in relation to developments that incorporate mitigating measures to remove that development from risk of storm surge or overland flood inundation in the specified storm event. Based on technical advice obtained to date has clarified that the Shire has the ability to apply its discretion in approving developments within the Residential, Commerce or Health, Welfare and Community categories within an area thought to be within an area subject to a 1 in 100 year storm surge area (i.e. the Storm Surge Special Control Area if mitigation works can be proven to remove the site and development structures from risk of inundation. The policy principles set out in Attachment 2 seek to provide the level of flexibility Council requires based on the precedent setting Council determination of the Seniors Village test case. The draft Storm Surge Risk Area Interim Policy set out in Attachment 4 seeks to clarify the Shire’s responsibility and ability to approve certain developments based on this within an area known to be within a 1 in 100 year storm event. It also seeks to provide guidance to applicants regarding the process, level of information and development standards under the current provisions of TPS8. A draft amendment to TPS 8 has also been provided should this be required to secure this legal certainty. The draft local policy with further legal advice is recommended to proceed to public exhibition. Further legal advice will also test whether the draft planning scheme amendment included in Attachment 3 is required and if it is, confirm the most appropriate form and extent of scheme amendment(s). Officer Recommendations request Council approval to delegate authority to the CEO to expedite the public exhibition of the draft policy and obtain all necessary legal advice.


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OFFICERS RECOMMENDATIONS That Council by ABSOLUTE Majority pursuant to Section 3.18 of the Local Government Act, 1995 RESOLVES to:

1. ENDORSE the Policy Principles set out in Attachment 2 to this report. 2. ENDORSE the draft Storm Surge Risk Area Interim Policy set out in

Attachment 4 for the purpose of undertaking public consultation pursuant to Clause 5.1.4 of Town Planning Scheme No. 8 (TPS8).

3. NOTE the draft amendment to TPS8 as set out in Attachment 3; 4. DELEGATE AUTHORITY to the CEO to obtain further legal advice on the draft

planning policy and incorporate any necessary adjustments prior to public exhibition and to determine whether a planning scheme amendment is also required.

5. AUTHORISE the CEO to prepare negotiate with the Department of Water and other relevant authorities for cost sharing in the preparation of a package of public information drawn from the Karratha Coastal Vulnerability Study;

6. ADVERTISE the draft Storm Surge Risk Area Interim Policy and scheme amendment documentation for a period of not less than twenty eight (28) days.

7. REPORT back to Council following consideration of any submissions received during the advertising period for final endorsement of the policy.


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13 STRATEGIC PROJECTS & BUSINESS

13.1 KARRATHA AIRPORT HIGH AND LOW VOLTAGE POWER UPGRADE PROJECT - BUDGET AMENDMENT

File No: TT87

Responsible Executive Officer: Director Strategic Projects and Business

Reporting Author: Project Manager




Attachment(s) HVLV Upgrade additional costs

PURPOSE For Council to consider an amendment to the Project Budget for an increase in capital expense and a transfer from reserve to the Karratha Airport High and Low Voltage Power Upgrade Project budget BACKGROUND At the Ordinary Council Meeting in December 2011, Council established the Karratha Airport High and Low Voltage Power Upgrade Project budget let at $9,597,372 at the time the tender was let to Total Electrical Communication Services. The budget included $400,070 in construction contingency. The contingency amount was primarily set to undertake possible electrical upgrades within the terminal to bring the terminal up to current Electrical Standards and enable reconnection following the upgrade. It is critical that this contingency be available for any required terminal works. A number of items have arisen since project commencement which has had an impact on the budget and in particular the contingency amount. The main issue and additional costs have been around the introduction of the new services into areas that are already congested with current services. Plans of the airport are 25-30 years old and not sufficiently detailed to provide exact in-ground service information. In addition, asbestos sheeting has been used to cover over existing services in lieu of danger tape. Directional drilling has been the agreed outcome so as not to disturb existing services which has a higher cost than conventional trenching which was allowed in the tender. The following due diligence work to mitigate potential risks of not knowing what is actually the ground has been undertaken:

Review of all as-constructed drawings held by the airport by Alliance Power and

Data during electrical system design;

Independent review by EFK Engineering of the electrical system design;

A non-mandatory site meeting during tender process to enable prospective

tenderers an opportunity to review plans and visit site (note: the successful

tenderer did not attend this meeting);

Pre-works in rotary area, which did not identify any congestion or asbestos issues;


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Asbestos has not been identified or notified in any preventative or emergency

repair works undertaken in recent years to water pipes (or other services) in the

location of electrical services; and

Pot holing in congested areas to mitigate cost of directional drilling.

In addition, on 19 March 2012 the project management contract being undertaken by Forte Airport Management was discharged by mutual agreement. As a result, Alliance Power and Data have been directly engaged to continue in their role as Superintendent’s Representative and Technical Advisor to the project. The Shire of Roebourne has assumed the role of Superintendent and as such administration and project management budget have been recast. A combination of these and other factors (which are detailed in the table below) has lead to the need to increase the project budget. Full detail of the additional costs is provided in Appendix 1.

Item Cost (exc GST)

Supply of free issue cable not included in original Western Power/Horizon Power order

$ 92,467

Additional transport of free issue items $ 14,943

Completion of HV submission to Horizon Power $ 14,815

Project Management changes $ 360,000

Repairs to pipes due to congestion of services and services not shown on plans resulting in damages

$ 40,000

Deposited plan surveys $ 27,775

Variations to project due to congestion of services, directional drilling required, alignment issues and delays

$ 750,000

Balance $ 1,300,000

Council is required to consider a budget amendment of $1,300,000 to include the additional costs of the project to be committed to the project, with $980,000 to be committed in the 2011/2012 financial year and the balance in the 2012/13 financial year. As the project was funded via the Reserve, it is recommended that the same apply. The following table details the balance the requires a budget amendment

Karratha Airport HVLV Upgrade Project Budget $ 9,597,372

Required Project Budget $10,897,372

Current Forecast Project Expenditure up to 30 June 2012 $ 4,520,673

Revised Forecast Expenditure to 2011/12 $ 5,500,673

Required Project Budget 2012/13 $ 5,396,699

Whilst the project is essentially in 4 stages, excavation works have been undertaken for all stages (90% complete) as there is a benefit in undertaking continuous works by a specific service contractor. Whilst Council has the option to stop works on later stages of the project, this would result in additional mobilisations costs and would impact directly on the Karratha Airport Hydraulic Upgrade (KAHU) and the Airport Depot relocation as both of these projects rely on electricity supplied directly from Stage 4 works. Further, the current infrastructure would have to be maintained until such time as all of the stages of work were complete and it was decommissioned (which would see additional remobilisation and demobilisation costs) and potential income from selling the current generator would not be realised until that time.


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The impact on the Airport Reserve will be dependant upon the actual costs to 30 June to this project, the KAHU and the Karratha Airport Terminal Upgrade (KATU). Any reduction in actual expenditure will result in a reduced impact on the Reserve balance. The KAHU is currently not expected to expend forecast budget expenditure to 30 June. This will have no effect on the KAHU project budget, just cash flow for the 2011/12 financial year which will be reflected in reserve transfers. LEVEL OF SIGNIFICANCE The significance of this decision is high as it has an impact on the Airport reserve in 2011/2012 which is required to ensure completion of the project. A transfer from reserve will, however, result in a nil effect on the 2011/12 Budget Surplus/Deficit. COUNCILLOR/OFFICER CONSULTATION Meetings have been undertaken with the Project Manager and Director of Strategic Projects and Business to ensure all requirements are met to deliver the project to the required standard and within Council’s policy and statutory budget requirements. A briefing of the project status and budget implications was presented to the Airport Advisory Group on 14 May 2012. COMMUNITY CONSULTATION No community consultation is required as this is an internal process to ensure sufficient funds are available to complete the project. STATUTORY IMPLICATIONS As per Local Government Act 1995 section 6.8 changes to budgets need to be authorised in Advance by resolution.

A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure – 1. (a) is incurred in a financial year before the adoption of the annual budget by the

local government; 2. (b) is authorised in advance by resolution; or

(c) is authorised in advance by the mayor or president in an emergency. Council is required to consider the budget amendment to enable this project to be completed. POLICY IMPLICATIONS CE1 – Financial Request for Unbudgeted Items applies. FINANCIAL IMPLICATIONS With the increase in capital expenditure the impact on the 2011/12 Annual Budget is an increase in Transfer from Reserve of $980,000 and as funded from Reserve does not significantly impact Council’s cash flow. Current 2011/12 budgeted transfers will leave an Airport Reserve balance of $12,816,826. This amendment will result in a projected Airport Reserve balance at 30 June of $11,836,826.


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STRATEGIC IMPLICATIONS The provision of this upgrade is in accordance with the Karratha Airport Master Plan 2009-2013. The Shire of Roebourne has identified the need to improve the facilities of the Karratha Airport in line with the Key Goals outlined in the Strategic Plan 2009-2013: Key Goal #1 Communities: “We will further develop and maintain the infrastructure and facilities to create


Objectives: Building capacity and capability and partnerships across the community Key Goal #3: Local Economy: “Managing and maximising the benefits of growth in the region while

diversifying our economic base”. Objectives: Growing tourism and creating opportunities for growth and diversification of local business. Priorities: Continue discussions and planning to cater for international flights at Karratha Airport.

RISK MANAGEMENT CONSIDERATIONS Council has a contractual obligation to meet costs associated with the contract to construct the Karratha Airport High and Low Voltage Power Upgrade. Increasing the project budget will reduce risk to Council by providing contractors and the airport community with a safe working environment and limits exposure to asbestos materials. Also, by undertaking detailed mapping of service locations this significantly reduces risk of similar issues being raised in the Karratha Airport Hydraulic Infrastructure Upgrade and the Karratha Airport Terminal Refresh. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues Undertaking directional drilling in congested areas where asbestos is present means that the asbestos can remain in the ground undisturbed and provide no risk to contractors and tenants. Cultural & Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is an impact on capacity and resourcing to carry out the Officer’s recommendation. The project will be overseen by the Director of Strategic Projects and Business. The Airport Operations Coordinator will be involved in the Project Reference Group in order to be kept abreast of progress as it impacts terminal and tenant operations. The Project Superintendent role will be performed by Jenny Kox, Project Manager for the Shire of Roebourne who is also the Commercial Manager for Karratha Airport.

Alliance Power and Data will act as the Shires Superintendent’s Representative and provide technical and design advice throughout the project.

RELEVANT PRECEDENTS The Shire is currently committed to a number of Design and Construct contracts that are under the management of the Strategic Projects department. The most relevant being the Hydraulic Infrastructure Upgrade to the Karratha Airport.


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DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Absolute Majority

OPTIONS: Option 1 As per officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to section 3.18 of the Local Government Act 1995, RESOLVES to NOT APPROVE the amendment to the Project Budget and 2011/12 Annual Budget. Option 3 That Council by SIMPLE Majority pursuant to section 3.18 of the Local Government Act 1995, RESOLVES to: 1. NOT APPROVE the amendment to the Project Budget and 2011/12 Annual Budget; and 2. ENDORSE a stop on the following stages of work:

(a) _____________________________ (b) _____________________________

CONCLUSION The forecast additional budget requirement to be incurred for the Karratha Airport High and Low Voltage Upgrade Project is $1,300,000. This will require an increase to the current 2011/12 budget of $980,000 resulting in an amended total project budget of $10,897,372. The impact on the 2011/12 Annual Budget is an increase in Transfers from Reserve of $980,000 thus resulting in a nil impact on the forecast surplus/deficit. This amount is sought to provide sufficient funds to meet unexpected costs incurred to date and to enable completion of the project. There is also a reduction of risk to Council by undertaking directional drilling in lieu of direct trenching.


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That Council by ABSOLUTE MAJORITY pursuant to Section 6.8 of the Local Government Act, 1995 RESOLVES to:

1. ADOPT the following budget amendment which will have a Nil impact

on the estimated budget surplus/deficit for 2011/12.

Acc No

Job No Account Description

2011/2012 Budget

Aerodrome Reserve Account

No. 460851 Inc/(Dec)

New 2011/2012

Budget Total Reason

460506 946007

High and Low Voltage Power

Upgrade Project (4,520,673) (980,000) (5,500,673)

Transfer from Aerodrome Reserve Account $980,000 to be allocated in 2011/12.

2. ADOPT an increase to the project budget of the Karratha Airport High

and Low Voltage Power Upgrade Project (Job number 946007) by

$1,300,000. This would result in an amended overall project budget of

$10,897,372.


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KARRATHA AIRPORT HIGH AND LOW VOLTAGE POWER UPGRADE SUPPLEMENTARY REPORT DETAILING BUDGET AMENDMENT The following details a summary of information to assist Council in its deliberation of the amendment to the project budget. Free Issue Items Council resolved at the May 2011 OCM that free-issue items with long lead times for construction would be pre-ordered by the Shire and free-issued to the successful contractor. Most of the free issue items were delivered to site 20 February. Approximately 2500 meters of cable was intended for free-issue, however, as this was a Western Power stock item, it was not included in the original order and was missed in subsequent budget preparations. These items were ordered at a cost of $101,714 (incl. GST) on 9 March and were delivered on site (along with remaining free issue items) on 4 April. A Notice of Delay has been received from TEC Services with time and cost implications to follow. Additional Transport When the budget was prepared, it was estimated that all free-issue items could be transported from Perth at the same time. Quotations estimated around $8,000 - $10,000 to transport and a budget of $12,000 was set. Due to delays in manufacture of some items and the additional cable required, two transport trips were required as well as a further trip from the Shire depot to the airport to pick up and deliver the Cossack and other cable being held at the depot. Further, a crane was required to unload the trucks. This has resulted in additional costs of $14,943 excl GST. HV Submission In preparing the detailed design of the project a submission to change the HV system is required to be sent to Horizon Power for approval. This work was undertaken by Alliance Power and Data (APD). When preparing their fee proposal for detailed design work, the cost to prepare the HV submission was not included. Approval of fee proposal and direction to proceed with the HV submission preparation was provided to APD in early 2011, however, the additional cost was not included in the budget. The cost for HV submission preparation is $14,815 excl GST. Project Management Forte Airport Management (FAM), with sub-contractors Alliance Power and Data (APD) and Sandover Pindar, form part of the Technical Services Consultancy Panel approved by Council at the December 2008 OCM. FAM and APD were endorsed by Council to undertake the Superintendent and Superintendent’s Representatives roles respectively for this project at the October 2011 SCM. By mutual agreement, Forte Airport Management were discharged from the Superintendent’s role on 19 March. This project will now be managed by Council direct, with APD being directly contracted to the Shire to continue the Superintendent’s Representative’s role. Jenny Kox will continue as Superintendent but for the Shire of Roebourne rather than for Forte Airport Management. Initial Budget Initial PM

budget Expended to

date

FAM & APD 6 months established & 6 months estimated

$ 290,500 $182,145

SoR 2% of project budget

$ 193,700 $ 9,500

TOTAL $ 484,200 $191,645


Page 266

Balance remaining $ 292,555 Amended Budget Estimated

Cost

APD

Estimated costs for remaining 9months of project $ 153,000 Disbursements $ 48,000

SoR 4% of project budget

$ 440,000

TOTAL $ 650,000 This results in a budget increase of $360,000. The increase comes about as a consequence of the in ground services issues resulting in a high level of complexity around design and significant investment in risk mitigation for the ongoing and future Karratha Airport projects. As a result, this project requires a higher level of project management and administration to ensure all arising issues are addressed. Repairs to Pipes The existing AC water pipes at the airport are aged and in poor condition and are regularly fracturing along the length of the line. For this reason, the Karratha Airport hydraulic Upgrade is being undertaken. Whilst working in close proximity to the pipes, a number of ruptures have already occurred. Almost $20,000 of repairs have been undertaken to date during the project. Some of these are directly attributable to the contractor who will pay for the costs, however others have occurred where all due care has been taken by the contractor. It is therefore recommended that $30,000 be added to the budget to allow for pipe repairs. Deposited Plan Survey The current deposited plan was last prepared prior to undertaking car park redevelopment works. So that the car park boundary can be re-established to align with the fence, a new deposited survey is required. This will also assist in providing accurate survey information to the Hydraulic and Terminal projects. Estimated cost of the survey is $20,000. Variations When establishing a project budget, approximately 5-10% of the total project budget is set aside for contingencies and variation costs. For this project the contingency amount was primarily set to undertake possible electrical upgrades within the terminal to bring the terminal up to current Electrical Standards and enable reconnection following the upgrade. It is critical that this contingency be available for any required terminal works To date approximately $550,000 in variations has been identified on the project. These are primarily to do with directional drilling which is the agreed method of trenching in approved areas following detection of asbestos covering the existing services. The discovery of asbestos sheeting over existing services resulted in the contractor standing down works for a day until safe work practices could be agreed. The cost difference between conventional trenching and directional drilling is shown below.

Description Mtr rate

Open trenching $70.15

Directional drilling 1 x 110/160mm $418.60




Page 267

Other variations have been received for incorrect service alignments of pre-works & associated delays and removal of old footings. To ensure that there are sufficient funds available to complete the project, it is recommended that $750,000 be available to cover variation costs (inclusive of the variations currently received) in addition to the $400,700 already allocated to construction contingency. This will result in a total construction contingency of $1,150,000 (10% of total project budget).


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13.2 BUDGET AMENDMENT FOR CAPITAL PLANT ITEM

File No: PL.5

Responsible Executive Officer: Executive Manager Business Development

Reporting Author: Manager Waste Services


Applicant/Proponent: N/A


Attachment(s) Nil

PURPOSE To seek Council endorsement to amend the 2011/2012 Waste Services Capital Budget to fund the purchase of a pump for the 7 Mile Waste Facility Liquid Waste Disposal Ponds. BACKGROUND Council’s Waste Services uses a diesel pump at the 7 Mile Waste Facility to transfer waste water from the primary pond to the larger secondary pond as required. This pump is currently hired at a cost of $137.22 per day ($50,085.00 per annum). As part of ongoing operational cost reviews the alternative option of purchasing a pump for this purpose was identified. Estimates have been provided that indicate the cost to purchase a suitable pump is approximately $10,000. Waste Services seeks approval to increase the 2011/2012 Waste Services Capital Budget account number 404505 by $10,000 to accommodate the purchase of this pump. Funds are available to be transferred from the Waste Services Capital Budget account project number 940453 to accommodate this request. Waste Services budgeted $30,000 in project account number 940453 for modifications to the waste oil tipping point at the 7 Mile Waste Facility in 2011/2012. Quotes for these modifications have come in $15,000 under the proposed budget therefore savings of $15,000 are available for reallocation. LEVEL OF SIGNIFICANCE It is not considered that the proposed budget amendment and purchase of this new plant triggers the threshold or criteria which would define this as a significant matter in accordance with Council Policy CE8 – Significant Decision making Policy. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with the Manager of Plant and Depot Services in relation to the proposed acquisition. COMMUNITY CONSULTATION No community consultation is required. STATUTORY IMPLICATIONS Section 6.8 of the Local Government Act 1995 requires Council approval to amend an existing Budget allocation. POLICY IMPLICATIONS There are no policy implications.


Page 269

FINANCIAL IMPLICATIONS An amendment of the 2011/2012 capital budget will be required to fund the purchase of this plant. Savings in the Waste Services Capital Budget account number 940453 of $10,000 are available to transfer to account number 404505 to fund the plant purchase. Approval of this request will enable a reduction in the proposed Waste Services 2012/2013 operational budget of approximately $52,000p.a (ongoing). STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan: Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives: Meeting the set service standards

Initiatives 2009-13: Ensure there is sufficient and appropriate plant available to consistently deliver the agreed

service standards.

RISK MANAGEMENT CONSIDERATIONS There are no risk management considerations applicable. ISSUES Economic Issues There are no economic issues related to this matter. Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.




Page 270

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to section 3.18 of the Local Government Act 1995 RESOLVES to INSTRUCT the CEO to investigate other options for funding;

CONCLUSION Considering the background of the report, adopting the officer recommendation for reallocation of identified funds to purchase a pump will reduce the requirement for ongoing operational expenditure associated with hiring the current pump equipment.


That Council by ABSOLUTE Majority pursuant to section 3.18 of the Local Government Act 1995 RESOLVES to ENDORSE the budget amendment of $10,000 from the Waste Services Capital Budget account project number 940453 to account number 404505 for the procurement of a pump for the Waste Water Ponds at Council’s 7 Mile Waste Facility.

Acc No

Job No Account

Description

2011/2012 Current Budget Inc/(Dec)

New 2011/2012

Budget Total Reason

404506 940453

Waste Services – Waste Oil Collection

Facility 30,000 (10,000) 20,000

Decrease in Expenditure requirement

404505

Waste Services – Purchase

Equipment 12,805 10,000 22,805

Procurement of pump for Waste Water Ponds


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14 ITEMS FOR INFORMATION ONLY

INFORMATION ONLY ITEMS - APRIL 2012 Responsible Officer: Chief Executive Officer Author Name: Minute Secretary Disclosure of Interest: Nil

REPORT PURPOSE

To advise Council of the information items for April 2012 Background None Issues None Options None Policy Implications There are no relevant policy implications pertaining to this matter. Legislative Implications There are no relevant legislative implications pertaining to this matter. Financial Implications There are no financial implications resulting from this report. Conclusion None Voting Requirements Simple.

RECOMMENDATION That Council note the following information items:

14.1 Shire President’s Mail – April 2012

14.2 Register of Documents Stamped with the Shire’s Common Seal

14.3 Councillor Representatives on Organisations

14.4 Tabled Correspondence

14.5 Budget Amendments for period ending 31 March 2012

14.6 Non-Statutory Donations for period ending 31 March 2012

14.7 Building Statistics – April 2012

14.8 Planning Decisions Issued – April 2012

14.9 Review Of Reserve Purposes


Page 272

14.1 SHIRE PRESIDENT’S MAIL – APRIL 2012

Responsible Officer: Chief Executive Officer Author Name: Minute Secretary Disclosure of Interest: Nil

REPORT Incoming correspondence for the Shire President

Date From Subject Details

23/04/2012

SUSTAINABLE ENERGY ASSOCIATION OF AUSTRALIA (SEA)

SUSTAINABLE ENERGY FOR LOCAL GOVERNMENT - CLIMBING ENERGY COSTS - SUSTAINABLE ENERGY ASSOCIATION OF AUSTRALIA (SEA) CAN HELP - INVITE SOR TO JOIN CURRENT MEMBERS


Page 273

14.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL


REPORT PURPOSE

To advise Councillors of documents, as listed below, that have been stamped with the Common Seal of the Shire of Roebourne since the last Council Meeting.

DATE DOCUMENT

02/04/2012 Deed of access – Boat Beach Road Shire of Roebourne and Robe River Mining Co Pty (Acn 008 694 246)

02/04/2012 Deed of Indemnification Lot 563 (No. 19) Nairn Street Roebourne and withdrawal of Caveat.

05/04/2012 Development Plan Report lot 504 Nickol, Karratha (Former Tambrey Primary School Site) Part 1 – Statutory Provisions.

10/04/2012 Warambie Estate – Deed of Easement for the benefit of the public at large Lot 557 on DP73175.


Page 274

14.3 COUNCILLOR REPRESENTATIVES ON ORGANISATIONS


REPORT Below is the listing of Councillor Portfolios and Representatives on Organisations within the Shire of Roebourne, both internal and external groups.

Council Committees:

COUNCIL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Audit & Organisational Risk Ctee Chief Executive Officer

Manager Corporate Compliance

Cr Smeathers, Cr Lally, Cr Pritchard, Cr Lockwood and

Cr White-Hartig

Roebourne Advisory Group Community and Corporate Services Cr White-Hartig, Cr Bailey,

Cr Saylor

Yaburara Heritage Trail Steering Committee

Community and Corporate Services

History Officer

Cr Long, Cr Pritchard

Advisory Groups:

ADVISORY GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Karratha Airport Advisory Group Chief Executive Officer

Dir Strategic Projects & Business

Mgr Airport Commercial

Mgr Airport Compliance

Co-ord Airport Operations

Cr Lockwood, Cr Lally and Cr Long

Waste Services Advisory Group Chief Executive Officer


Exec Mgr Strategic Business

Mgr Waste Management Services

Cr Lockwood, Cr Lally and Cr Long

Housing Reference Advisory Group Chief Executive Officer

Mgr Corporate Compliance

Building Maintenance Co-ordinator

Cr White-Hartig and Cr Miller

Plant Reference Advisory Group Chief Executive Officer

Dir Development, Regulatory & Infrastructure Services

Exec Mgr Works

Plant Co-ordinator

Cr Lally and White-Hartig

Project Control Groups:

PROJECT CONTROL GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR


Page 275

PROJECT CONTROL GROUPS DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Youth Shed Project Chief Executive Officer


Mgr Community Facilities

Mgr Environmental Health Services


Snr Community Development Officer

Youth Shed Supervisor

Project Manager

Cr Pritchard, Cr Bertling, Cr Miller and Cr Vertigan

Administration Office Expansion Project



Exec Mgr Corporate Services

Mgr Human Resources

Project Manager

Cr White-Hartig

Pam Buchanan Family Centre Project Dir Strategic Projects & Business

Dir Corporate & Community Services


Project Manager

Cr Lally

Bulgarra Sporting Precinct Project Dir Strategic Projects & Business

Dir Corporate & Community Services


Recreation Facilities Co-ordinator


Project Manager

Cr Lally, Cr Bertling and Cr Miller

Dampier Highway Streetscaping Project


Dir Development, Regulatory & Infrastructure Services

Mgr Strategic Planning

Exec Mgr Works

Project Manager

Cr Vertigan


Page 276

14.4 TABLED CORRESPONDENCE


REPORT

Tabled correspondence for Councillors information:

Date From Subject Details

04/04/2012

OUR COMMUNITY PTY LTD

INVITATION TO STAFF AND COMMUNITY GROUPS TO THE 1OTH AND LAST COMMUNITIES IN CONTROL CONFERENCE - MAY 28 AND 29 MAY 2012 -PLUS BOOT CAMP 27 MAY 2012

04/04/2012

LOTTERYWEST

COMPLETED ACQUITTAL - APPLICATION 420101195 - GRANT IS COMPLETED AND FULFILLED ALL THE OBLIGATIONS FOR THE GRANT - LOTTERYWEST

04/04/2012

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)

ENCOURAGE YOU TO ESTABLISH A COUNCIL POLICY TO FACILITATE THE ATTENDANCE OF DELEGATES FROM YOUR COUNCIL TO THE CONVENTION AND ANNUAL GENERAL MANAGEMENT - LOCAL GOVERNMENT CONVENTION SCHEDULED FOR 1 -3 AUGUST 2012

12/04/2012

NATIONAL VOLUNTEER WEEK

NATIONAL VOLUNTEER WEEK - 14-20 MAY 2012 - THEME FOR 2012 IS VOLUNTEERS - EVERY ONE COUNTS - VOLUNTEERING AUSTRALIA PROJECT

13/04/2012

TRUSS

RESPONSE FROM HON WARREN TRUSS MP - ROADS TO RECOVERY PROGRAM- ALGA TO LAUNCH LOCAL GOVERNMENT'S ROADS TO RECOVER CAMPAIGN 2011 - NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS - 16 - 18 NOVEMBER 2011

13/04/2012

DEPARTMENT OF HEALTH

FACILITY ISSUED A FINAL APPROVAL FOR USE - SWIMMING POOL CHERRATTA LODGE - LOT 1072 CHERRATTA ROAD KARRATHA - PLANS APPROVED BY PUBLIC HEALTH - ENSURE AQUATIC FACILITY NOT USED UNTIL INSPECTED - DEPARTMENT OF HEALTH

16/04/2012

WESTERN AUSTRALIAN REGIONAL DEVELOPMENT TRUST

RELEASE FOR PUBLIC COMMENT - REPORT ON THE REVIEW OF THE ROYALTIES FOR REGIONS COUNTRY LOCAL GOVERNMENT FUND - ATTACHED A COPY OF THE MINISTER'S PRESS RELEASE AND COPY OF THE REPORT - WRITTEN SUBMISSION LODGED BY 11 MAY 2012

18/04/2012

DEPARTMENT OF SPORT AND RECREATION

INVITATION - EXECUTIVE BREAKFAST WITH PROFESSOR PAUL TAYLOR - FRIDAY 18 MAY 2012 PERTH


Page 277

19/04/2012

ADDRESS NOT SUPPLIED

BUSINESS ENERGY EFFICIENCY 2012 - ENERGY USE AND THE EFFECTIVENESS OF GOVERNMENT ENERGY EFFICIENCY SUPPORT PROGRAMS - COMPLETE AND RETURN SURVEY BY 9TH MAY 2012

23/04/2012

AUSTRALIAN COMPETITION & CONSUMER COMMISSION

2011 AUSTRALIAN COMPETITION & CONSUMER COMMISSION (ACCC) PETROL MONITORING REPORT - COPY OF THE REPORT FOR THE RETAIL PRICES ARE ATTACHED

23/04/2012

SHIRE OF ASHBURTON

PILBARA PLANNING AND INFRASTRUCTURE FRAMEWORK - DEFINING A STRATEGIC DIRECTION FOR THE FUTURE DEVELOPMENT OF THE PILBARA REGION OVER THE NEXT 25 YEARS

24/04/2012

JOHNSTONE

UNDERGROUND POWER PROJECT - CONFLICT IN REGARDS TO THE POWER PROJECT - COUNCIL HAS NOT CONDUCTED ITSELF IN A PROFESSIONAL MANNER - K D JOHNSTONE

27/04/2012

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)

ADVICE TO SHIRE OF ROEBOURNE - PREFERRED SUPPLIER CONTRACT UPDATE - MAJOR PROJECT TO DEVELOP ROAD BUILDING SUPPLIES AND RELATED SERVICES CONTRACT - WALGA

27/04/2012

ST LUKES COLLEGE

INVITATION TO SIMON KOT TO ATTEND THE 25TH ANNIVERSARY CELEBRATIONS OF ST LUKE'S COLLEGE

27/04/2012

LOCAL GOVERNMENT MANAGERS AUSTRALIA

EARLY BIRD REGISTRATION EXTENDED TO 30 APRIL 2012 - 2012 (LOCAL GOVERNMENT MANAGERS ASSOCIATION) LGMA NATIONAL CONGRESS AND BUSINESS EXPO TO BE HELD 20-23 MAY 2012

27/04/2012

PINKER

UNDERGROUND POWER PROJECT - CONFLICT IN REGARDS TO THE POWER PROJECT - CRAIG PINKER

27/04/2012

BATES

UNDERGROUND POWER PROJECT - CONFLICT IN REGARDS TO THE POWER PROJECT - TREVOR D BATES


Page 278

14.5 BUDGET AMENDMENTS FOR THE PERIOD ENDING 31 MARCH, 2012

File No: April 2012

Responsible Officer: Executive Manager Financial Services

Author Name: Management Accountant

Date Of Report: 24 April 2012


REPORT To provide Council with a report on adopted amendments to the original budget and the anticipated effect of those amendments on the surplus/deficit position at the end of the year.

Shire Of Roebourne Budget Amendments

For The Period Ending 31 March 2012

Date Of Meeting

Res Number

Account Number Description

Expenditure (Increase) / Decrease

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

Original Budget Closing Estimate 0

20-Jun-11 151649 202701/ 202201

Accept Donation from Rio Tinto of $175,000 and pass onto FESA for purchase of a new 1.4 fire appliance; Create new income and expense accounts accordingly

(175,000) 175,000 (0)

18-Jul-11 151724 933426/ 942400

Increase capital expenditure of Construct Indoor Cricket Facility by $9,500 offset by decrease in Catrall Park upgrade 0

(0)

15-Aug-11 151737

100713/ 100710/ 100711

Additional Cossack Concessions and rates budget amendment (9,432) 21,388 11,956

15-Aug-11 151745

933806/ 338702/ 338854

Budget amendments to Frank Butler Community Centre overall reduction in transfer required from Reserve (501,947) 501,947 11,956

15-Aug-11 151746 946004/ 460851

Budget amendment to increase the Karratha airport car park project capital expenditure funded by airport reserve (248,194) 248,194 11,956

19-Sep-11 151780 933440/ 334700

Increase Capital Expenditure for Tambrey Oval Sports Lighting; offset by contribution from Nickol Junior Soccer Club (100,000) 100,000 11,956

19-Sep-11 151793 640402

Hire office building at 7 Mile Waste Facility (to be funded from Waste Reserve) (32,298)

(20,342)

19-Sep-11 151773 348504/ 348700

Increase Capital Expend Youth Shed Project and create a grant income account to accommodate the contribution by Woodside for the same value (1,189,000) 1,189,000 (20,342)


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19-Sep-11 151779 934203/ 342711

Increase Capital Expend Perm Shade Structures and create a grant income account to accommodate the contribution by Rio Tinto for the same value (175,000) 175,000 (20,342)

Date Of Meeting

Res Number

Account Number Description

Expenditure (Increase) / Decrease

Income Increase / (Decrease)

New Surplus /(Deficit)

$ $ $

03-Oct-11 151819 642404/ 933426

Reallocate $19,694 from Catrall Park Mtce 642404 account to Job 933426 in order to finalise an outstanding invoice 0

(20,342)

24-Oct-11 151850 Various

Plant Budget amendments and reallocation of funds for purchases of Generators and Amazone Mower as per Plant Services 0

(20,342)

Adjustment to Brought Forward Surplus following 2010/11 Audit

416,591 396,249

21-Nov-11 151885 Various November Budget Review (373,292) 0 22,957

21-Nov-11 151893 460551/ 946014

Transfer to Aerodrome Reserve $2.5m to be allocated in 2012/13 (2,500,000) 2,500,000 22,957

21-Nov-11 151893 946017/ 460851

Transfer from Aerodrome Reserve $600k for Karratha Bus Parking Project (600,000) 600,000 22,957

21-Nov-11 151896 940400/ 940460

Reallocate $115,000 from 7 Mile Tip Bldg Imp Job 940400 to Upgrade Weighbridge Job 940460 0

22,957

19-Sep-11 151810 Various

Approve the creation of expenditure and income accounts for Pam Buchanan Family Centre Cafe operations, for the amount listed in section 2 of the confidential attachment (390,604) 325,000 (42,647)

19-Dec-11 151927 316507/ 316857

Decrease capital expenditure for Town Entry Statements and corresponding capital income account to Nil 485,420 (480,000) (37,227)

19-Dec-11 151957 330507/ 330857

Create new account to allocate funds to relocate and assist in fit out of Karratha Library – Fit out, Leases fees and Stock (450,000) 450,000 (37,227)

20-Feb-12 151903 530000/ 652032

Reallocate $25k from account 530000.3000 to Job 652032 in order to complete preliminary due diligence investigations in order to establish land use/ development opportunities for Lot 61 Withnell Way, Roebourne 0 0 (37,227)

19-Mar-12 151927 Various February Budget Review - as at 31 Dec 2011 2,271,070 (2,253,744) (19,901)

26-Mar-12 151969 206009/ 206000

Budget amendment to reallocate budget to meet costs associated with Chief Executive Officer Termination 0 0 (19,901)

Totals (3,988,277) 3,968,376

Current Budget Position is a Surplus/(Deficit) of

(19,901)


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14.6 NON STATUTORY DONATIONS FOR PERIOD ENDING 31 MARCH, 2012

File No: APR12

Responsible Officer: Executive Manager Financial Services

Author Name: Management Accountant Date Of Report: 24 April 2012


REPORT

To provide Council with a summary of Non Statutory Donations made during the specified period. The original budget amounts for 2011/12 were adopted in Council Res No. 151713 (Annual Community Association Development Scheme 2011/2012) and Res No. 151693 Municipal Fund Budget 2011/12 and Qtr 1 Budget Review Res No 151885. Shire Of Roebourne

Non Statutory Donations Original Amended For The Period Ending 31 March 2012 Budget Budget Actual

Description $ $ $

Contribution-Dampier Community Association 200,000 200,000 100,588.04

Contribution-Pt Samson Community Association 84,308 84,308

Contribution-Roebourne Advisory Committee 100,000 100,000 6,232.90

Contribution-Wickham Community Association 100,000 100,000 50,000.00

Contribution-Wickham Community Association-Upgrade

Picture Garden - Birra Birra ex-gratia rates 195,000 195,000 195,000.00

Contribution-Pt Samson Community Association Birra Birra ex-gratia rates 10-11 & 11-12 Contribution 97,500 97,500

Contribution-Karratha Community Association

2,500

Annual Karratha Community Fun Walk 18,875 18,875 Karratha Community House (09/10) 12,000 12,000 11,980.22

Roebourne District SES Unit 5,000 5,000 Karratha BMX Club 10,000 10,000 Karratha Dampier Lions Club ($18,000 cash plus in- kind

contribution) 45,887 18,000 16,363.64

Karratha Dampier Lions Club Cfwd 2010/11

22,000 22,000.00

Karratha Districts Chamber of Commerce & Industry 2,500 2,500 Karratha & Districts Blue Light 5,000 5,000 Children’s Services Support Unit WA

– Dampier Early Learning Centre 2,750 2,750 – Wickham Early Learning Centre 17,774 17,774 16,155.45

Link Inc 5,300 5,300 Pilbara Community Legal Services (Cfwd from 2010/11) 4,000 0 Pilbara Community Legal Services 4,000 4,000 St John Ambulance Sub-Centre Roebourne 9,000 9,000 14,580.75

Swan Districts Football Club 30,000 30,000 30,000.00

Wickham Community Association 7,000 7,000 6,363.64

Wickham Youth Group 19,700 19,700


Page 281

Yaandina Family Centre (Cfwd from 2010/11) 2,000 2,000 Yaandina Family Centre – Youth Services 11,000 11,000

Shire Of Roebourne Non Statutory Donations Original Amended

For The Period Ending 31 March 2012 Budget Budget Actual Description Continued $ $ $

Nor West Jockey Club Annual Community Sponsorship

2010/2011 Cfwd Included in Budget Review 11/12 0 18,000 18,000.00

Hampton Harbour Boat & Sailing Club 0 5,000 5,000.00

988,594.00 1,004,207.00 492,264.64


Page 282

14.7 MONTHLY BUILDING STATISTICS - APRIL 2012

File No: GR.27

Responsible Executive Officer: DIRECTOR DEVELOPMENT REGULATORY AND INFRASTRUCTURE SERVICES

Reporting Author: MANAGER BUILDING SERVICES

Date of Report: 4 MAY 2012

Applicant/Proponent: MANAGER BUILDING SERVICES

Disclosure of Interest: NIL

Attachment(s) Nil Or Identify Separately


Page 283


Page 284


Page 285

14.8 PLANNING DECISIONS ISSUED 30 MARCH 2012 - 6 MAY 2012

File No: TA/1/1

Responsible Officer: Director Development, Regulatory & Infrastructure Services

Author Name: Directorate Admin Officer


REPORT PURPOSE To advise Council of the following planning and WAPC subdivision decisions issued for the above period.

APPL. #

DECISION OWNER APPLICANT ADDRESS APPLICATION TYPE

DEVELOPMENT

P2586 APPROVED DELEGATE

ROBE RIVER MINING CO PTY LTD

TAYLOR BURRELL BARNETT

LOT 369 WICKHAM DRIVE WICKHAM & LOT 778 CORNER STOVE COURT AND RIVERGUM DRIVE WICKHAM

DEVELOPMENT AMENTMENT TO PROPOSED DEVELOPMENT RECREATION – UPGRADE OF STOVE PARK

P2634 WITHDRAWN ENTACT CLOUGH PTY LTD

TRASAN CONTRACTING

LOT 2608 (5-15) SHARPE AVENUE KARRATHA

DEVELOPMENT BIN COMPOUND ASSOCIATED WITH A SHOPPING CENTRE

P2644 APPROVED COUNCIL

OUTBACK TREES OF AUSTRALIA

OUTBACK TREES OF AUSTRALIA

LOT 762 (19) JAGER STREET ROEBOURNE

DEVELOPMENT REFURBISH EXISTING OUTBUILDING, CONSTRUCTION OF LAYDOWN AREA, FIVE WORKFORCE ACCOMMODATION ROOMS, TRAINING ROOMS AND ANCILLARY WORKS


DALVEN MICHAEL GRANTLEY & JILLIAN MAREE BOARD

L E ROBERTS DRAFTING & DESIGN

L2541 COOLAWANYAH ROAD KARRATHA INDUSTRIAL ESTATE 6714

DEVELOPMENT AMENDMENT TO STORAGE SHED ASSOCIATED WITH MARINE REPAIR AND ANCILLARY WORKS


RICHARD EDMUND FENNY

RICHARD EDMUND FENNY

LOT 17 (51) SHOLL STREET ROEBOURNE

DEVELOPMENT EXISTING RETAINING WALL [RETROSPECTIVE APPROVAL]

P2728 WITHDRAWN CORAL PEARL & TERRY BRIAN HOWE

TERRY BRIAN HOWE

LOT 304 PINDERI CRESCENT DAMPIER

R-CODE VARIATION

PROPOSED SHED AND PERGOLA

P2729 WITHDRAWN TERRY BRIAN & CORAL PEARL HOWE

TERRY BRIAN HOWE

LOT 303 PINDERI CRESCENT DAMPIER

R-CODE VARIATION

PROPOSED SHED AND PERGOLA

P2735 APPROVED DAP

MINDEROO PTY LTD HIGHTOWER PLANNING AND DEVELOPMENT

LOT 403 (55) GARDUGARLI DRIVE BAYNTON

DEVELOPMENT ASSESSMENT PANELS

MULTI RESIDENTIAL [82 UNITS]

P2742 WITHDRAWN PENG ENG SOH DOMESTIC DRAFTING SERVICE

LOT 218 & 219 FREMANTLE CRESCENT DAMPIER

DEVELOPMENT GROUPED DEVELOPMENT


GAPRIDGE INVESTMENTS PTY

BRYANT CONCEPTS

LOT 104 EXPLORATION

DEVELOPMENT ROAD FREIGHT TERMINAL INCLUDING


Page 286

LTD DRIVE GAP RIDGE

DRIVERS ACCOMMODATION


WA LAND AUTHORITY

NATIONAL LIFESTYLE VILLAGES

LOT 557 (20) CRANE CIRCLE, PEGS CREEK

DEVELOPMENT ELEVEN [11] PARK HOMES, BUS SHED AND RECREATION CENTRE


DEPT OF HOUSING WHELANS 80 FALCON PARADE NICKOL

SUBDIVISION BUILT STRATA APPLICATION DP 63630 LOT 503 FALCON PARADE NICKOL


FINBAR KARRATHA PTY LTD

HAYBAR PTY LTD T/A BLANCHE BAR

LOT 555 (23) SHARPE AVENUE PEGS CREEK

DEVELOPMENT CHANGE OF USE CAFÉ TO ENTERTAINMENT VENUE


TOLL PROPERTIES PTY LTD

THE SPATIAL GROUP PLANNING + DESIGN

LOT 108 EXPLORATION DRIVE GAP RIDGE

DEVELOPMENT TEMPORARY OUTDOOR INDUSTRIAL STORAGE & CROSSOVER TO BEDROCK TURN


MATANZA PTY LTD WEST STEEL SHEDS

LOT 2558 AUGUSTUS DRIVE KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT STORAGE & LIGHT INDUSTRY


RENEE HEATHER SANSOM

LE ROBERTS DRAFTING & DESIGN

LOT 686 (7) STINGRAY STREET BAYNTON

R-CODE VARIATION

SINGLE DWELLING WITH REDUCED PRIMARY STREET SETBACK AND MINOR INCURSION OF THE PORCH INTO THE PRIMARY STREET SETBACK AREA WITH INSUFFICIENT COMPENSATION AREA, REDUCED OPEN SPACE AND OUTBUILDING BUILT UPTO NORTHERN BOUNDARY


PILBARA IRON CO SERVICES (WICKHAM)

JED VAN ROON LOT 437 (44) POINCIANA PLACE WICKHAM

DEVELOPMENT SEA CONTAINER


RALPH KELLER & CHERIE FRANCES BAIRD

PORTACCOMM LOT 357 (30) WINYAMA ROAD BAYNTON

DEVELOPMENT PROPOSED SINGLE DWELLING


TELSTRA CORP LTD DEIGHTON PTY LTD

LOT 31 NORTH WEST COASTAL HIGHWAY, ROEBOURNE

DEVELOPMENT ADDITIONS TO TELECOMMUNICATIONS BASE STATION


RODNEY JOHN THOMPSON

RODNEY JOHN THOMPSON

LOT 882 (11) BAYNTON DRIVE BAYNTON

R-CODE VARIATION

PATIO WITH REDUCED SIDE BOUNDARY SETBACK


PASTORAL MANAGEMENT PTY LTD

CHEVRON TEXACO AUSTRALIA PTY LTD

LOT 263 NORTH WEST COASTAL HIGHWAY MARDIE

DEVELOPMENT CONSTRUCTION OF PERMANENT METER STATION FACILITIES ASSOCIATED WITH THE DOMGAS PIPELINE FACILITY


PASTORAL MANAGEMENT PTY LTD

CHEVRON TEXACO AUSTRALIA PTY LTD

LOT 263 NORTH WEST COASTAL HIGHWAY MARDIE

DEVELOPMENT EARLY WORKS ACTIVITIES ASSOCIATED WITH THE DEVELOPMENT OF THE GORGON DOMESTIC GAS PIPE LINE


STATE OF WA WA LAND AUTHORITY C/-URBIS

LOT 17,18,19,20 & 21 EXPLORATION DRIVE, GAP RIDGE

AMALGAMATION AMALGAMATION OF LOT 17&18 / AMALGAMATION OF LOT 19,20 & 21 EXPLORATION DRIVE, GAP RIDGE [WAPC 145828]


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14.9 JOINT DEVELOPMENT ASSESSMENT PANELS APPLICATIONS DEC 2011 - 6 MAY 2012

File No: TA/1/1

Responsible Officer: Director Development, Regulatory & Infrastructure Services

Author Name: Directorate Admin Officer


REPORT PURPOSE To advise Council of the following JDAP Applications lodged above period.

APPL. #

LODGEMENT DATE

OWNER APPLICANT ADDRESS DESCRIPTION DUE DATE OF

PROVISIONS BY SHIRE

JDAP MEETING

DATE

P2713 13/12/2011 MARNDA MIA CNC PTY LTD

HIGHTOWER PLANNING AND DEVELOPMENT

LOT 1-3 (34-38) ROE STREET, ROEBOURNE

300 TRANSIENT WORKFORCE ACCOMMODATION

27/02/2012 20/03/2012

P2735 22/12/2011 MINDEROO PTY LTD

HIGHTOWER PLANNING AND DEVELOPMENT

LOT 403 (55) GARDUGARLI DRIVE, BAYNTON

82 MULTI RESIDENTIAL

23/03/2012 16/04/2012

P2801 21/03/2012 PILBARA IRON CO SERVICES (WICKHAM)

TAYLOR BURRELL BARNETT TOWN PLANNING & DESIGN

LOT 777 (21-27) CAJUPUT WAY, WICKHAM

304 TRANSIENT WORKFORCE ACCOMMODATION

08/06/2012 19/06/2012

P2821 5/04/2012 WATER CORPORATION & DEPARTMENT OF WATER

RIO TINTO IRON ORE

LOT 210, 235-240 HARDING RIVER, COOYA POOYA

100 PERSONS ADDITIONAL TRANSIENT WORKFORCE ACCOMMODATION & ANCILLARY BUILDINGS

ORIGINAL 31/05/2012 MODIFIED 08/05/2012

ORIGINAL 06/06/2012 MODIFIED 16/05/2012

P2837 30/04/2012 ROBE RIVER MINING CO PTY LTD

TAYLOR BURRELL BARNET

LOT 369 (85) WICKHAM DRIVE, WICKHAM

178 OF 376 TRANSIENT WORKFORCE ACCOMMODATION [2&3 STORIES]

19/07/2012 25/07/2012

P2839 3/05/2012 ASPEN FUNDS MANAGEMENT LTD

TPG TOWN PLANNING, URBAN DESIGN AND HERITAGE

LOT 2654, 4210 (L2654,L4210) BALMORAL ROAD, GAP RIDGE

654 CARAVAN PARK & SHORT STAY ACCOMMODATION ON COMPRISING OF A TOURIST RESORT AND TRANSIENT WORKFORCE ACCOMMODATION

PENDING PENDING


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14.10 REVIEW OF RESERVE PURPOSES

File No: FM.44


Reporting Author: Executive Manager Financial Services




Attachment(s) Nil

PURPOSE To provide an update to Council regarding its review/change Reserve purposes in accordance with the provisions of the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, for inclusion in the 2011/12 Annual Financial Report and 2012/13 Budget. BACKGROUND In accordance with Local Government Act 1995 Section 6.11 'where a local government wishes to set aside money for use for a purpose in a future financial year, it is to establish and maintain a reserve account for each such purpose.' Council resolved at the 16 April 2012 Ordinary Council Meeting in resolution 151974 as

follows:

That Council by SIMPLE Majority pursuant to Section 6.11 of the Local Government Act 1995 RESOLVES to: 1) ENDORSE the proposed change of purposes and establishment of new reserves as contained within 'Table 1 Reserve Purposes'; 2) INSTRUCT the Acting Chief Executive Officer to provide one month's local public notice of the proposal for the change of purposes and establishment of reserves as contained within 'Table 1 Reserve Purposes'; AND 3) INSTRUCT the Acting Chief Executive Officer to report back to Council at the 21 May 2012 Ordinary Council Meeting for the review of submissions in finalising any change to the purpose of reserves and/or establishment of new reserves as contained within 'Table 1 Reserve Purposes'.

Council Officer's have initiated the required one month's local public notice and provided a

closing date for submissions of 31 May 2012. Subsequently the report to Council to finalise

any change to the purpose of reserves and/or establishment of new reserves will be

reported to Council at its Ordinary Council Meeting 18 June 2012.


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LEVEL OF SIGNIFICANCE The level of significance in relation to this matter relates to the impact on Council carrying out infrastructure projects and operational services indentified in the Strategic Plan. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is defined as "Significant" and has implications on assets and future service delivery. The ability for the Shire of Roebourne to remain financially sustainable is a significant strategy for a region that is continually under pressure from the resources industry, private enterprise and State Government obligations for the development of infrastructure and servicing needs. Reserve funds are an important tool in ensuring Council meets its financial management responsibilities to the community under the auspices of the Local Government Act 1995. COUNCILLOR/OFFICER CONSULTATION The Executive Management Team has been briefed on the intention to review the purposes of the Reserves in their current form to ensure clarity of understanding to readers of Council's Annual Financial Statements and Budget documents. COMMUNITY CONSULTATION Council Officers have commenced the required one month's local public notice of the proposed change of purpose or proposed use with closure for submissions being 31 May 2012. STATUTORY IMPLICATIONS Local Government Act 1995 Section 6.11 Reserve Funds Local Government (Financial Management) Regulations 1996 POLICY IMPLICATIONS There are no policy implications. FINANCIAL IMPLICATIONS No financial implications occur as an immediate result of consideration of this item. The intent is to provide clarity as to the purpose of reserves and their operation. STRATEGIC IMPLICATIONS The Shire of Roebourne’s Strategic Plan 2009 – 2013 provides:

Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create aesthetically attractive and liveable towns which will develop into more diverse and balanced communities.”

Objective - Creating aesthetically attractive and vibrant towns. Building capacity, capability and partnerships across the community. Initiatives - Increase the attractiveness of the streetscape amenity and foster pride in maintaining a higher

standard of the upkeep of homes, businesses and public space throughout the Shire. Key Goal #2: Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objective - Meeting the set service standards.

Focusing on continuous improvement and best practice. Initiatives - Set service standards and regularly review to ensure they reflect the communities’ priorities. Continually review and streamline key work practices and work processes. Key Goal #3: Local Economy “Managing and maximising the benefits of growth in the region while

diversifying our economic base.” Objective - Developing a financially sustainable revenue stream Encourage downstream processing and value adding Initiatives - Establish formal relationships with industry partners to maximise community benefit.


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RISK MANAGEMENT CONSIDERATIONS Reserves play a vital role in minimising financial risk to Council through the setting aside of funds for specific future purposes. CONCLUSION It is prudent for Council to review the purpose of its reserves to ensure they meet the current operational and strategic requirements of Council in future years. The proposed changes in the purpose of reviews will provide greater clarity to Council Officers in the development of Council's 10 year Long Term Financial Plan, as well as providing greater clarity to the community as to the intended purpose and utilisation of reserve funds. The final report to Council at its 18 June 2012 Ordinary Council meeting will ensure compliance with the one months local public notice statutory requirement.


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15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN

16 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE

HAS BEEN GIVEN

17 URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION


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18 MATTERS BEHIND CLOSED DOORS

18.1 AGREEMENT TO LEASE AND LICENCE A PORTION OF ROEBOURNE AIRSTRIP – WICKHAM SKYDIVERS’ INC

File No: CP.147


Reporting Author: Project Officer, Community Services


Applicant/Proponent: Wickham Skydivers’ Inc


Attachment(s) 1 Agreement to Lease and Licence

2 Lease

3 Licence

4 Signing page with Wickham Skydivers’ signature


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18.2 ANNUAL COMMUNITY SPONSORSHIP (NON-STATUTORY DONATIONS)

File No: GS.41


Reporting Author: Senior Community Development Officer


Applicant/Proponent: Community Organisations

Disclosure of Interest: Reporting Author declares interest in the Pilbara Multicultural Association application

Attachment(s) Confidential summary Annual Community Sponsorship 2012/13 Application

PURPOSE For Council’s consideration to endorse financial support for the Annual Community Sponsorship program in the 2012/13 draft budget as per the amount recommended through the consultation process that has occurred. BACKGROUND In recognition of the important role that community and sporting groups and organisations play in developing vibrant communities, Council shows its commitment through the provision of support and assistance through the various Community Grant Schemes each financial year. Council allocates an amount to be available for the Community Grant Scheme such as the Annual Community Sponsorship and for this to be included as part of the Shire of Roebourne annual budget process.

To be eligible apply for the Annual Community Sponsorship the applicant/s must reside or operate within the Shire of Roebourne. Applications that are not connected or concerned with the Shire of Roebourne Community will not be considered. Organisations must be non-profit and shall include, but are not limited to, sporting clubs (that are incorporated under the Associations incorporation Act), religious groups and demonstrated not-for-profit community groups or individuals that have a focus on community needs with a social benefit. In some instances, organisations may apply for funding on behalf of an unincorporated group that is based or operates within the Shire. Application for the 2012 / 2013 Annual Community Sponsorship were recently advertised in the local newspapers, on the Shire of Roebourne’s website and sent via e-mail to the Community Development Office contact database with a closing date of Friday, 27 April 2012. Three different consultation meetings took place, one with Community Development Officers and Community Facilities officers, with the Director of Community and Corporate Services and finally with Councillors where applications were discussed in detail. A total of twenty-two (22) applications were received with the requests amounting to $555,626. Officers have based recommendations on the draft budget allocation of $200,000.00 in the 2012/2013 financial year. The 2012 /13 financial recommendations suggested through the consultation process amount s to $164,355:


Page 294

Recommended Applicant

Project

Amount Recommended

Event Alliance International

Red Dog Festival

$30,000

Karratha & Districts Chamber of Commerce & Industry Inc (KDCCI)

Business Excellence Awards

$2,500

Karratha Dampier Lions Club

FeNaCING festival (cash & in-kind support)

$50,000

Nor West Jockey Club

Shire of Roebourne Harding Cup Family Day children’s entertainment Waive of tip fees

$17,665

Pilbara Multicultural Association Inc.

Multicultural Events and Insurance cover

$10,000

Raiders Boxing Club

Purchase of boxing ring

$10,000

St Vincent De Paul Society

Supply & emptying bulk refuse

$5,500

Swans Districts Football Club

Community Development activities

$15,000

The Salvation Army

Red Shield Appeal contribution

$3,500

Welcome Lotteries House

Building Insurance Cover

$11,190

St John’s Ambulance (Roebourne)

Fuel

$9,000

TOTAL $164,355

Further detailed information, including reasons for officer’s recommendations are included in the confidential attachment. LEVEL OF SIGNIFICANCE Under Council Policy CE8 Significant Decision Making Policy, this issue is defined as “Significant”.


Page 295

The Annual Community Sponsorship provide significant funding assistance to facilitate community organisations in coordinating and delivering strategic, high quality community programs, events and/or services which provide a direct benefit to their community. It is a key strategy in the Shire’s objectives of facilitating inclusive and engaged communities and building capacity, capability and partnerships across the community. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Councillors at a schedule meeting held on Wednesday, 9 May 2012 to provide Councillors a preview of the applicants and an opportunity to request further information prior to the budget allocation meeting. Feedback was received from Cr. White-Hartig, Cr. Bailey and Cr. Pritchard. COMMUNITY CONSULTATION The Community Development team have liaised with each of the community/sporting organisation to offer support and assistance in completing the applications. Previous Annual Community Sponsorship applicants have been sent a letter inviting groups to apply for the 2012/13 financial year. In February the Community Development Officer held two grant writing workshops, in Karratha and in Roebourne, to prepare possible community organisations for the applications. STATUTORY IMPLICATIONS There are no statutory implications. POLICY IMPLICATIONS Policy number CS6 – Donations, Sponsorships and Community Grants is relevant to this matter. Organisations must be non-profit and shall include, but are not limited to, sporting clubs (that are incorporated under the Associations incorporation Act), religious groups and demonstrated not-for-profit community groups or individuals that have a focus on community needs with a social benefit. FINANCIAL IMPLICATIONS A draft budget allocation of $200,000.00 has been allocated for 2012/13 for this program. Should Council agree to the recommendations, then these organisations and recommended funding amounts will be included in Councils 2012/2013 draft budget for consideration and adoption. STRATEGIC IMPLICATIONS This project sits within the Shire of Roebourne Strategic Plan 2009-2013: Key Goal #1 Communities “We will further develop and maintain the infrastructure and facilities to create


Objectives: Facilitating inclusive and engaged communities. Building capacity, capability and partnerships across the community. Providing a range of appropriate facilities that reflect the demography of the communities.

Initiatives 2009-13: Enhance the sense of community by coordinating a range of community events and activities. Encourage engagement of transient workers in community/sporting activities. Develop youth programs and a plan to improve youth program and service delivery.

Priorities 2011/12: Enhance the sense of community by coordinating a range of community events and activities. Develop youth programs and a plan to improve youth program and service delivery. Encourage engagement of transient workers in community/sporting activities.



Page 296

ISSUES Economic Issues The provision of funding to community/sporting organisations will assist in building the capacity of these organisations in coordinating and delivering strategic, high quality community programs, events and/or services which provide direct benefit to their community Social Issues There are no social issues related to this matter. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues The funding will provide a significant benefit to all residents within the various towns, however particularly for indigenous residents within the Roebourne community. Support for cultural events and youth activity would have a significant impact.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation as this has been factored into the officers’ action plan through the Corporate Business Plan. Alternate recommendations from Council may change the impact on capacity. Officers have requested that in-kind support is included in the applications to more accurately reflect the impact on capacity across the organisation for example the FeNaCING festival. RELEVANT PRECEDENTS The 2011 / 2012 total amount recommended for the Annual Community Sponsorship was $181,911 as per resolution 151660. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority

OPTIONS: Option 1 As per Officer’s recommendation. Option 2 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to MODIFY the amount and/or submissions received as per Council’s determination. Option 3 That Council by SIMPLE Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to DEFER the matter pending further information from Officer’s on specific projects.


Page 297

CONCLUSION Recognising the importance of the role that community and sporting groups and organisations play in developing vibrant communities; Council should continue showing its commitment through the provision of support and assistance through the various Community Grant Schemes each financial year. Council allocation for the Annual Community Sponsorship is included in as part of the Shire of Roebourne draft annual budget process. The Community Funding Reference Group has examined all applications and prioritised on a scale of importance to the community, projects that are low, medium or high priority. Officers have a notional draft budget for 2012/13 of $200,000 for this program. A total of twenty-two (22) applications were received with the requests amounting to $555,626. Officers have based recommendations on the draft budget allocation of $200,000.00 in the 2012/2013 financial year. The 2012 /13 financial recommendation suggested through the consultation process amounts to $164,355.


Page 298


That Council by Simple Majority pursuant to Section 3.18 of the Local Government Act 1995 RESOLVES to CONSIDER financial support for the Annual Community Sponsorship program in the 2012/13 draft budget as per the amount recommended through the consultation process that has occurred:

Recommended Applicant

Project

Amount Recommended

Event Alliance International

Red Dog Festival

$30,000

Karratha & Districts Chamber of Commerce & Industry Inc (KDCCI)

Business Excellence Awards

$2,500

Karratha Dampier Lions Club

FeNaCING festival (cash & in-kind support)

$50,000

Nor West Jockey Club

Shire of Roebourne Harding Cup Family Day children’s entertainment Waive of tip fees

$17,665

Pilbara Multicultural Association Inc.

Multicultural Events

$10,000

Raiders Boxing Club

Purchase of boxing ring

$10,000

St Vincent De Paul Society

Supply & emptying bulk refuse

$5,500

Swans Districts Football Club

Community Development activities

$15,000

The Salvation Army

Red Shield Appeal contribution

$3,500

Welcome Lotteries House

Building Insurance Cover

$11,190

St John’s Ambulance (Roebourne)

Fuel

$9,000

TOTAL $164,355


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18.3 TENDER 18-11/12 CONTRACTED SECURITY AND CASH COLLECTION SERVICES AT KARRATHA AIRPORT.

File No: CM.84, TT.79

Responsible Executive Officer: Director Strategic Projects & Business

Reporting Author: Manager Airport Commercial


Applicant/Proponent: N/A


Attachment(s) CONFIDENTIAL Tender Assessment Report


Page 300

18.4 CHANGE BASIS OF RATING - KING BAY INDUSTRIAL ESTATE

File No: RV.22




Applicant/Proponent: King Bay Industrial Estate Ratepayers


Attachment(s) 1. Confidential Submission from Mermaid Marine Pty Ltd

2. Confidential Submission from Oceanic Offshore

PURPOSE Review any submissions or objections received from affected King Bay Industrial Estate ratepayers. BACKGROUND At its Ordinary Council Meeting held on 16th April 2012, Council Officer's sought Council's approval to commence a change to the method of rating from Unimproved Value (UV) to Gross Rental Value (GRV) for properties located within the King Bay Industrial Estate. Council considered item 17.3 Change Basis of Rating - King Bay Industrial Estate for properties in the King Bay Industrial Estate from Unimproved Value to Gross Rental Value and resolved: Res No: 152011 MOVED: Cr Lockwood SECONDED: Cr Miller That Council by ABSOLUTE Majority in accordance with Section 6.28 and Section 6.47 of the Local Government Act, 1995 RESOLVES to: a) AGREE in principle to implement the change of basis of rating from Unimproved Value to Gross Rental Value, effective from Ministerial Approval for the 9 properties located within the King Bay Industrial Estate effective 1 July 2012; b) INSTRUCT the Acting Chief Executive Officer to WRITE to the 9 properties located within the King Bay Industrial Estate advising of Council's agreement in principle to implement the change of basis of rating for the properties located within the King Bay Industrial Estate and to seek their comments on the proposed change of basis of rating from Unimproved Value to Gross Rental Value, and of the 21 day consultation period; c) INSTRUCT the Acting Chief Executive Officer to submit a further report to Council detailing the outcome of any submission received from the 9 properties located within the King Bay Industrial Estate; d) INSTRUCT Acting Chief Executive Officer to MAKE an application to the Minister for Local Government to change the basis of rating from Unimproved Value to Gross Rental Value for the 9 properties located located within the King Bay Industrial Estate effective 1 July 2012, dependent of the outcome of any submissions received.


Page 301

Having CONSIDERED objections from Mermaid Marine, TOLL and Oceanic Offshore NOT PROVIDE a concession or waiver of rates for the 2011/12 financial year to properties located within the King Bay Industrial Estate.

CARRIED FOR: Cr White-Hartig, Cr Long, Cr Lockwood, Cr Lally, Cr Smeathers, Cr Pritchard, Cr Vertigan, Cr Bailey, Cr Miller, Cr Bertling, Cr Saylor. AGAINST: Nil Council Officer's wrote to the affected ratepayers and requested submissions surrounding the proposed change from UV to GRV. The closing date for submissions was 14 May 2012 and have been tabled. At the time of writing this report two submissions had been received. One submission was from Mermaid Marine Pty Ltd whom have welcomed Council's decision to change the basis of rating from UV to GRV. Mermaid Marine Pty Ltd's submission also presented other matters relating to the 2011/12 rates notice. The other submission was from Oceanic Offshore whom have not commented on the basis of rating but have also raised other matters relating to the 2011/12 rates notice. In order to ensure that the rating methodologies applied within the Shire are equitable for all properties with similar land use characteristics it is considered appropriate to change the basis of rates for these properties from UV to GRV. To change the basis of rating from UV to GRV, it is necessary to obtain the Minister of Local Government's approval prior to implementation. If Council agrees to continue the change in rating basis, the GRV's cannot be applied retrospectively to Ministerial Approval. Therefore the GRV's will be effective from the date of Ministerial Approval. LEVEL OF SIGNIFICANCE The level of significance in relation to this matter relates to Council being able to achieve infrastructure projects and operational services indentified in the Strategic Plan. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is identified as 'Significant' and has implications on assets and future service delivery. Potential impacts on rates revenue from the change in rating method of the King Bay Industrial Estate properties will impact on Council's ability to fund future infrastructure and operational activities outlined in Council's Strategic Plan. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Councillors and Executive Management Team via previous Council Agenda Reports and Councillor Briefing Sessions. COMMUNITY CONSULTATION Consultation has taken place with written and verbal communication with affected property owners. Letters advising of the proposed change in rating basis were sent to affected ratepayers on 23 April 2012.


Page 302

STATUTORY IMPLICATIONS Local Government Act 1995 Section 5.23 (2)(e) Meetings generally open to the public Section 6.26 Rateable Land Section 6.28 Basis of rates Section 6.76 Grounds of Objection Changing Methods of Valuation of Land Guidelines (Number 2 May 2002) states that each local government has a role in ensuring that the rating principles of the Act are correctly applied to rateable land within their district such that rural land is rated on its UV and non-rural land on its GRV. Under Section 6.28 of the Local Government Act 1995, the Minister for Local Government is responsible for determining the method of valuation of land to be used by the local government as the basis for a rate. In determining the method of valuation the Minister is to have regard to the general principle that the basis for any rate on any land is to be:

1. Where the land is predominately for rural purpose, the unimproved value (UV) of

the land; and

2. Where the land is used predominately for non-rural purposes, the GRV of the land.

POLICY IMPLICATIONS Council Policy CE8 Significant Decision Making Policy. FINANCIAL IMPLICATIONS If the rating methodology is changed to GRV the differential rate category will change from UV (Strategic Industry) which is $0.120159 to Industry/Mixed Business which is $0.057730. This will result in a potential decrease in rates revenue of $876,776 for the 2012/13 financial year. The draft 2012/13 budget has already taken this impact into consideration. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:

Key Goal #2 Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives Meeting the set service standards. Initiatives Set service standards and regularly review to ensure they reflect the communities priorities. Continually review and streamline key work practices and work processes. Priority 2011/12 Seek partners to deliver community requirements. Develop and review the Shire's Forward Financial Plan. Key Goal #3 Local Economy “Managing and maximising the benefits of growth in the region while

diversifying our economic base.” Objective Developing a financially sustainable revenue stream. Encourage downstream processing and value adding. Initiatives Establish formal relationships with industry partners to maximise community benefit. Priority 2011/12 Progress the development of a Local Planning Strategy for the Shire.

Rates revenue forms the main discretionary source if revenue to Council with a budgeted rate base for 2011/2012 (inclusive of Interim Rates and Penalty Interest) of $22.5 million.

RISK MANAGEMENT CONSIDERATIONS The greatest risk to Council is achieving the infrastructure and operation outcomes contained within Council's Strategic Plan is the continuation of the inequities or rate exemptions provided previously under rate restrictions agreed to by former State Governments.


Page 303

Local Government Guidelines indicate that local government has a role in ensuring that rating principles of the Local Government Act 1995 are correctly applied to rateable land within their district. In implementing suitable systems and procedures to enable this to occur, the guidelines recommend local governments observe objectivity, fairness and equity, consistency, transparency and administrative efficiency. ISSUES Economic Issues In order to equitably distribute Council's rate base it is essential that all sectors of the community pay rates on a comparable method. Social Issues Council is reliant upon the expansion of its rating base to ensure the sustainability of infrastructure and operational services identified within its Strategic Plan. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation beyond ongoing correspondence and communication between government agencies and the ratepayers.

RELEVANT PRECEDENTS At its 16 February 2009 Ordinary Council Meeting, Council resolved in resolution 14552 to seek ministerial approval to amend the method of rating from unimproved value to gross rental value for various properties located within the King Bay Industrial Estate. Property A77765 Burrup Fertilisers, located on the Burrup Peninsula, was changed to gross rental value as part of Council's resolution 14552. Burrup Fertilisers objected to the change, due to the significant increase in rates based on the rating of processing infrastructure approved under delegation of the Minister of Local Government. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


Page 304


a) CONSIDER submissions from the affected King Bay Industrial Estate ratepayers; and b) APPROVE the following actions: 1.________________________ 2.________________________

CONCLUSION In meeting its responsibilities to ensure equity within Councils rating systems, Council has undertaken the necessary processes and consultation to make an informed decision in this matter of changing rating methods. Council’s Officer's have ensured that they have met their responsibilities in accordance with the Local Government Act 1995 and have correctly applied rating principles to rateable land within the Shire of Roebourne.



1. RECEIVE the letters of support for a change in basis of rating from the

affected King Bay Industrial Estate ratepayers;

2. REITERATE Council’s position on concessions, which is that NO

CONCESSION be granted for properties located within the King Bay Industrial

Estate, NOTING that under Resolution 152011, Council considered the

objections from Mermaid Marine, TOLL and Oceanic Offshore and resolved to

not provide a concession or waiver of rates for the 2011/12 financial year to

properties located within the King Bay Industrial Estate.

3. INSTRUCT the Acting Chief Executive Officer, to APPLY to the Minister for

Local Government to CHANGE the basis of rating from Unimproved Value to

Gross Rental Value for the 9 properties located within the King Bay Industrial

Estate effective from the preferred date of 1 July 2012, having CONSIDERED

submissions from affected property owners.


Page 305

18.5 CHANGE BASIS OF RATING - BONNIE ROCK TRANSPORT PTY LTD

File No: RV.22




Applicant/Proponent: Bonnie Rock Transport Pty ltd


Attachment(s) Submission Bonnie Rock Transport Pty Ltd

PURPOSE Review any submissions or objections received from Bonnie Rock Transport Pty Ltd. BACKGROUND At its Ordinary Council Meeting held on 16 April 2012, Council Officer's sought Council's approval to commence a change to the method of rating from Unimproved Value (UV) to Gross Rental Value (GRV) for Lot 581 Cinders Road, Burrup (Bonnie Rock Transport Pty Ltd). Council considered item 17.1 Change Basis of Rating - Bonnie Rock Transport for the property at Lot 581 Cinders Road, Burrup from Unimproved Value to Gross Rental Value and resolved: Res No: 152009 MOVED: Cr Miller SECONDED: Cr Bertling

1. That Council by ABSOLUTE Majority in accordance with Section 6.28 and Section 6.47 of the Local Government Act, 1995 RESOLVES to: a) AGREE in principle to implement the change of basis of rating from Unimproved Value to Gross Rental Value, effective from Ministerial Approval for Lot 581 Cinders Road, Burrup (Bonnie Rock Transport Pty Ltd) effective 1 July 2012; b) INSTRUCT the Acting Chief Executive Officer to WRITE to Bonnie Rock Transport Pty Ltd (Lot 581 Cinders Road, Burrup) seeking their comments on the proposed change of basis of rating from Unimproved Value to Gross Rental Value effective 1 July 2012, and request that they provide the; information to the CEO by the closure of the 21 day consultation period; c) INSTRUCT the Acting Chief Executive Officer to submit a further report to Council should Bonnie Rock Transport Pty Ltd (Lot 581 Cinders Road, Burrup) lodge a submission; d) INSTRUCT Acting Chief Executive Officer to MAKE an application to the Minister for Local Government to change the basis of rating from Unimproved Value to Gross Rental Value for lot 581 Cinders Road, Burrup dependent of the outcome of submissions received.


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2. That Council by SIMPLE Majority in accordance with Section 6.47 of the Local Government Act 1995 RESOLVES to NOT APPROVE a concession of $129,000, being the difference between the current Unimproved Rate and Indicative GRV Rate provided by Landgate Valuation Services for Lot 581 Cinders Road, Burrup for the 2011/12 financial year. CARRIED FOR: Cr White-Hartig, Cr Long, Cr Lockwood, Cr Lally, Cr Smeathers, Cr Pritchard, Cr Bailey, Cr Miller, Cr Bertling, Cr Saylor. AGAINST: Nil Council Officer's wrote to Bonnie Rock Transport Pty Ltd and have requested submissions surrounding the proposed change from UV to GRV. The closing date for submissions was 14 May 2012 and have been tabled. At the time of writing this report, a submission had been received by Bonnie Rock Transport Pty Ltd whom have not commented on Council’s decision to change the basis of rating from UV to GRV but have presented other matters relating to the 2011/12 rates notice. In order to ensure that the rating methodologies applied within the Shire are equitable for all properties with similar land use characteristics it is considered appropriate to change the basis of rates for this property from UV to GRV. To change the basis of rating from UV to GRV, it is necessary to obtain the Minister of Local Government's approval prior to implementation. If Council agrees to continue the change in rating basis, the GRV cannot be applied retrospectively to Ministerial Approval. Therefore the GRV's will be effective from the date of Ministerial Approval. LEVEL OF SIGNIFICANCE The level of significance in relation to this matter relates to Council being able to achieve infrastructure projects and operational services indentified in the Strategic Plan. For these reasons under Council Policy CE8 Significant Decision Making Policy, this issue is identified as 'Significant' and has implications on assets and future service delivery. Potential impacts on rates revenue from a change in rating method may impact on Council's ability to fund future infrastructure and operational activities as outlined in Council's Strategic Plan. COUNCILLOR/OFFICER CONSULTATION Consultation has taken place with Councillors and Executive Management Team via previous Council Agenda Reports and Councillor Briefing Sessions. COMMUNITY CONSULTATION Consultation has taken place with written and verbal communication with Bonnie Rock Transport Pty Ltd. A letter advising of the proposed change in rating basis was sent on 23 April 2012. STATUTORY IMPLICATIONS Local Government Act 1995 Section 5.23 (2)(e) Meetings generally open to the public Section 6.26 Rateable Land Section 6.28 Basis of rates


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Section 6.76 Grounds of Objection Changing Methods of Valuation of Land Guidelines (Number 2 May 2002) states that each local government has a role in ensuring that the rating principles of the Act are correctly applied to rateable land within their district such that rural land is rated on its UV and non-rural land on its GRV. Under Section 6.28 of the Local Government Act 1995, the Minister for Local Government is responsible for determining the method of valuation of land to be used by the local government as the basis for a rate. In determining the method of valuation the Minister is to have regard to the general principle that the basis for any rate on any land is to be:

3. Where the land is predominately for rural purpose, the unimproved value (UV) of

the land; and

4. Where the land is used predominately for non-rural purposes, the GRV of the land.

POLICY IMPLICATIONS Council Policy CE8 Significant Decision Making Policy. FINANCIAL IMPLICATIONS If the rating methodology is changed to GRV the differential rate category will change from UV (Strategic Industry) which is $0.120159 to Industry/Mixed Business which is $0.057730. This will result in a potential decrease in rates revenue of $129,000 for the 12/13 financial year. The draft 2012/13 budget has already taken this impact into consideration. STRATEGIC IMPLICATIONS The context of this agenda report has specific implications to the Shire of Roebourne’s 2009-2013 Strategic Plan:

Key Goal #2 Delivering Services “We will provide efficient and effective Local Government service delivery

that meets our communities’ expectations” Objectives Meeting the set service standards. Initiatives Set service standards and regularly review to ensure they reflect the communities priorities. Continually review and streamline key work practices and work processes. Priority 2011/12 Seek partners to deliver community requirements. Develop and review the Shire's Forward Financial Plan. Key Goal #3 Local Economy “Managing and maximising the benefits of growth in the region while

diversifying our economic base.” Objective Developing a financially sustainable revenue stream. Encourage downstream processing and value adding. Initiatives Establish formal relationships with industry partners to maximise community benefit. Priority 2011/12 Progress the development of a Local Planning Strategy for the Shire.

Rates revenue forms the main discretionary source if revenue to Council with a budgeted rate base for 2011/2012 (inclusive of Interim Rates and Penalty Interest) of $22.5 million.

RISK MANAGEMENT CONSIDERATIONS The greatest risk to Council is achieving the infrastructure and operation outcomes contained within Council's Strategic Plan is the continuation of the inequities or rate exemptions provided previously under rate restrictions agreed to by former State Governments. Local Government Guidelines indicate that local government has a role in ensuring that rating principles of the Local Government Act 1995 are correctly applied to rateable land within their district.


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In implementing suitable systems and procedures to enable this to occur, the guidelines recommend local governments observe objectivity, fairness and equity, consistency, transparency and administrative efficiency. ISSUES Economic Issues In order to equitably distribute Council's rate base it is essential that all sectors of the community pay rates on a comparable method. Social Issues Council is reliant upon the expansion of its rating base to ensure the sustainability of infrastructure and operational services identified within its Strategic Plan. Environmental Issues There are no environmental issues related to this matter. Cultural and Heritage Issues There are no Cultural & Heritage issues related to this matter.

IMPACT ON CAPACITY There is no impact on capacity or resourcing to carry out the Officer’s recommendation beyond ongoing correspondence and communication between government agencies and Bonnie Rock Transport Pty Ltd.

RELEVANT PRECEDENTS At its 16 February 2009 Ordinary Council Meeting, Council resolved in resolution 14552 to seek ministerial approval to amend the method of rating from unimproved value to gross rental value for various properties located within the King Bay Industrial Estate. Property A77765 Burrup Fertilisers, located on the Burrup Peninsula, was changed to gross rental value as part of Council's resolution 14552. Burrup Fertilisers objected to the change, due to the significant increase in rates based on the rating of processing infrastructure approved under delegation of the Minister of Local Government. DELEGATED AUTHORITY There are no delegated authorities relevant to this matter. VOTING REQUIREMENTS Simple Majority


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a) CONSIDER the submission from the Bonnie Rock Transport Pty Ltd; and b) APPROVE the following actions: 1.________________________ 2.________________________

CONCLUSION In meeting its responsibilities to ensure equity within Councils rating systems, Council has undertaken the necessary processes and consultation to make an informed decision in this matter of changing rating methods. Council’s Officer's have ensured that they have met their responsibilities in accordance with the Local Government Act 1995 and have correctly applied rating principles to rateable land within the Shire of Roebourne.



1. RECEIVE the submission from Bonnie Rock Transport Pty Ltd; and

2. REITERATE Council’s position on the concession, which is that NO

CONCESSION be granted for Lot 581 Cinders Road, Burrup NOTING that

under Resolution 152009, Council resolved to not provide a concession or

waiver of rates for the 2011/12 financial year for Lot 581 Cinders Road,

Burrup.

3. INSTRUCT the Acting Chief Executive Officer, to APPLY to the Minister for

Local Government to CHANGE the basis of rating from Unimproved Value to

Gross Rental Value for Lot 581 Cinders Road, Burrup effective from the

preferred date of 1 July 2012, having CONSIDERED the submission from

Bonnie Rock Transport Pty Ltd.


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18.6 REVIEW OF PUBLIC OPEN SPACE IN KARRATHA (SURVEY ANALISYS).

File No: PO.9




Applicant/Proponent: Internal


Attachment(s) 1. Survey analysis report

2. Levels of parks comparison.

3. Parks buffers 1km.

4. Parks buffers 500mtrs.

5. Parks and Gardens Work Program for 2012/ 2013.

6. Door knock spread sheet results.


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18.7 REVOCATION OF MANAGEMENT ORDER AND ASSOCIATED INTERESTS FOR KARRATHA SENIORS VILLAGE - BASSET ROAD, KARRATHA

File No: CS.29, CP.34 & LP.110


Reporting Author: Advisor to the Chief Executive Officer


Applicant/Proponent: Landcorp


Attachment(s) Attachments will be tabled at the briefing session


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19 CLOSURE & DATE OF NEXT MEETING

18 June 2012 in Council Chambers, Welcome Road, Karratha.