ORDINARY COUNCIL MEETING - City of Karratha · 2/5/11 Nicole Lockwood, meeting with Eric Lumsden, Perth 3/5/11 Nicole Lockwood, meeting with Minister Collier, Perth 9/5/11 Nicole

ORDINARY COUNCIL MEETING

AGENDA

NOTICE IS HEREBY GIVEN that an

Ordinary Meeting of Council will be held in the Council Chambers, Welcome Road, Karratha,

on 20 June 2011 at 6.30pm

________________________ Collene Longmore

CHIEF EXECUTIVE OFFICER

No responsibility whatsoever is implied or accepted by the Shire of Roebourne for any act, omission or statement or intimation occurring during Council or Committee Meetings. The Shire of Roebourne disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council or Committee Meetings. Any person or legal entity who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee Meeting does so at that persons or legal entity‘s own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a license, any statement or intimation of approval made by any member or Officer of the Shire of Roebourne during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Roebourne. The Shire of Roebourne warns that anyone who has any application lodged with the Shire of Roebourne must obtain and should only rely on

WRITTEN CONFIRMATION

of the outcome of the application, and any conditions attaching to the decision made by the Shire of Roebourne in respect of the application.

Signed: __________________________ Ms C Longmore –Chief Executive Officer

DECLARATION OF INTERESTS (NOTES FOR YOUR GUIDANCE) (updated 13 March 2000)

A member who has a Financial Interest in any matter to be discussed at a Council or Committee Meeting, which will be

attended by the member, must disclose the nature of the interest: (a) In a written notice given to the Chief Executive Officer before the Meeting or; (b) At the Meeting, immediately before the matter is discussed.

A member, who makes a disclosure in respect to an interest, must not: (c) Preside at the part of the Meeting, relating to the matter or;

(d) Participate in, or be present during any discussion or decision-making procedure relative to the matter, unless to the extent that the disclosing member is allowed to do so under Section 5.68 or Section 5.69 of the Local Government Act 1995.

NOTES ON FINANCIAL INTEREST (FOR YOUR GUIDANCE)

The following notes are a basic guide for Councillors when they are considering whether they have a Financial Interest in a matter. I intend to include these notes in each agenda for the time being so that Councillors may refresh their memory.

1. A Financial Interest requiring disclosure occurs when a Council decision might advantageously or detrimentally affect the Councillor or a person closely associated with the Councillor and is capable of being measure in money ter ms. There are exceptions in the Local Government Act 1995 but they should not be relied on without advice, unless the

situation is very clear.

2. If a Councillor is a member of an Association (which is a Body Corporate) with not less than 10 members i.e. sporting,

social, religious etc), and the Councillor is not a holder of office of profit or a guarantor, and has not leased land to or from the club, i.e., if the Councillor is an ordinary member of the Association, the Councillor has a common and not a financial interest in any matter to that Association.

3. If an interest is shared in common with a significant number of electors or ratepayers, then the obligation to disclose

that interest does not arise. Each case needs to be considered.

4. If in doubt declare.

5. As stated in (b) above, if written notice disclosing the interest has not been given to the Chief Executive Officer before the meeting, then it MUST be given when the matter arises in the Agenda, and immediately before the matter is

discussed.

6. Ordinarily the disclosing Councillor must leave the meeting room before discussion commences. The only exceptions are:

6.1 Where the Councillor discloses the extent of the interest, and Council carries a motion under s.5.68(1)(b)(ii) or the Local Government Act; or

6.2 Where the Minister allows the Councillor to participate under s.5.69(3) of the Local Government Act, with or without conditions.

INTERESTS AFFECTING IMPARTIALITY DEFINITION: An interest that would give rise to a reasonable belief that the impartiality of the person having the interest

would be adversely affected, but does not include an interest as referred to in Section 5.60 of the ‘Act’.

A member who has an Interest Affecting Impartiality in any matter to be discussed at a Council or Committee Meeting,

which will be attended by the member, must disclose the nature of the interest; (a) in a written notice given to the Chief Executive Officer before the Meeting; or (b) at the Meeting, immediately before the matter is discussed.

IMPACT OF AN IMPARTIALITY CLOSURE

There are very different outcomes resulting from disclosing an interest affecting impartiality compared to that of a financia l interest. With the declaration of a financial interest, an elected member leaves the room and does not vote.

With the declaration of this new type of interest, the elected member stays in the room, participates in the debate and votes. In effect then, follow ing disclosure of an interest affecting impartiality, the member’s involvement in the Meeting

continues as if no interest existed.

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 OFFICIAL OPENING .............................................................................................. 4

2 PUBLIC QUESTION TIME ..................................................................................... 4

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF ABSENCE ................. 4

4 DECLARATIONS OF INTEREST ........................................................................... 4

5 PETITIONS/DEPUTATIONS/PRESENTATIONS .................................................... 4

6 CONFIRMATION OF MINUTES AND BUSINESS ARISING FROM MINUTES OF PREVIOUS MEETINGS .......................................................................................... 5

7 ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT DISCUSSION .............. 5

8 COUNCILLORS‘ REPORTS................................................................................... 6

9 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES ..................................... 8 9.1 DELEGATED AUTHORITY ..................................................................................... 8 9.2 AUDIT & ORGANISATION RISK COMMITTEE ..................................................... 14 9.3 STRATEGIC COMMUNITY PLAN......................................................................... 26 9.4 STRATEGIC POLICIES OF COMMUNITY AND STRATEGIC SIGNIFICANCE ..... 44 9.5 BUDGET AMENDMENT FOR THE POINT SAMSON VOLUNTEER BUSH FIRE

BRIGADE ............................................................................................................. 62

10 FINANCIAL SERVICES ....................................................................................... 64

10.1 LIST OF ACCOUNTS JUNE 2011......................................................................... 64 10.2 FINANCIAL STATEMENT FOR PERIOD ENDING 30 APRIL 2011 ....................... 82 10.3 LOAN 96 - COSSACK INFRASTRUCTURE .......................................................... 97

11 COMMUNITY AND CORPORATE SERVICES ....................................................100

11.1 ALTERNATIVE NAMING FOR BAYNTON FAMILY CENTRE ...............................100 11.2 BAYNTON FAMILY CENTRE - CAFE TENDER G16 - 10/11 ................................107 11.3 BULGARRA SPORTING PRECINCT TENNIS COURTS FLOODLIGHTS

UPGRADE ..........................................................................................................110 11.4 LEASE FOR LOT 179 STURT PEA ROAD WICKHAM .........................................115

11.5 ANNUAL COMMUNITY SPONSORSHIP 2011 / 2012 ..........................................122

12 DEVELOPMENT,REGULATORY AND INFRASTRUCTURE SERVICES.............134

12.1 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT NO. 23 - WICKHAM MINOR OMNIBUS ..............134

12.2 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT NO. 24 - TAMBREY NEIGHBOURHOOD CENTRE159

12.3 INITIATION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT 25 - LAND WEST OF KARRATHA DRIVE-IN ......200

12.4 ENDORSEMENT OF KARRATHA VERNACULAR ...............................................238 12.5 PARTIAL ROAD CLOSURE OF HAMPTON DRIVE, DAMPIER ...........................240

Ordinary Council Meeting – Agenda

Page 3

12.6 REQUEST FOR COUNCIL DELEGATION TO KARRATHA CITY CENTRE INFRASTRUCTURE WORKS PLACE TEAM .......................................................244

12.7 TENDER DISPOSAL OF PLANT .........................................................................251 12.8 THE RESCINDING OF PART OF RESOLUTION NO# 151491. ...........................253

13 STRATEGIC PROJECTS ....................................................................................258

13.1 KARRATHA AIRPORT WATER AND WASTE WATER SYSTEMS UPGRADE .....258 13.2 REASSIGNMENT OF LEASE OF PART OF LOT 6 NORMAN RD & PART OF LOT

5 HOOD WAY - KARRATHA AIRPORT ...............................................................272 13.3 THRIFTY CAR RENTAL LEASE RENEWAL ........................................................279 13.4 BUDGET AMENDMENT - KARRATHA LEISURE COMPLEX PROJECT..............282

14 ITEMS FOR INFORMATION ONLY .....................................................................284

15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ..........................300

16 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN ........300

17 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ...........................................................................................................300

18 MATTERS BEHIND CLOSED DOORS ................................................................302

18.1 TENDER G15 – 10/11 PROPERTY MANAGEMENT SERVICES .........................302 18.2 PILBARA UNDERGROUND POWER PROJECT .................................................304 18.3 WALKINGTON AMPHITHEATRE & KARRATHA COMMUNITY LIBRARY

AGREEMENTS ...................................................................................................306 18.4 CONSIDERATION OF SUBMISSIONS REGARDING ADVERTISED

DIFFERENTIAL RATES 2011/12 .........................................................................308

19 CLOSURE & DATE OF NEXT MEETING ............................................................310

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AGENDA

1 OFFICIAL OPENING

Cr Lockwood acknowledged the traditions of the Ngarluma people, on whose land we are gathered here today.

2 PUBLIC QUESTION TIME

3 RECORD OF ATTENDANCES / APOLOGIES / LEAVE OF

ABSENCE

Councillors: Cr Nicole Lockwood [President] Cr John Lally [Deputy President] Cr Garry Bailey Cr Harry Hipworth Cr Ben Lewis Cr Joanne Pritchard Cr Evette Smeathers Cr Sharon Vertigan Cr Fiona White-Hartig Staff: Collene Longmore Chief Executive Officer Ray McDermott Executive Manager Corporate

Services Andrew Ward Director Community and Corporate

Services Ron Van Welie Executive Manager Infrastructure

Services David Pentz Director Development & Regulatory

Services Simon Kot Director Strategic Projects Chloe Berkrey Minute Secretary Apologies: Absent: Leave of Absence: Members of Public: Members of Media:

4 DECLARATIONS OF INTEREST

5 PETITIONS/DEPUTATIONS/PRESENTATIONS

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6 CONFIRMATION OF MINUTES AND BUSINESS

ARISING FROM MINUTES OF PREVIOUS MEETINGS

RECOMMENDATION That the Minutes of the Ordinary Meeting of Council held on 16 May 2011, be confirmed as a true and correct record of proceedings.

7 ANNOUNCEMENTS BY PERSON PRESIDING WITHOUT

DISCUSSION

2/5/11 Nicole Lockwood, meeting with Eric Lumsden, Perth

3/5/11 Nicole Lockwood, meeting with Minister Collier, Perth

9/5/11 Nicole Lockwood, Rio Tinto Crime and Safety Initiate meeting

10/5/11 Nicole Lockwood, meeting with Mirvac

10/5/11 Nicole Lockwood, meeting with Woodside

16/05/11 Nicole Lockwood, Cleansweep meeting

17/05/11 Nicole Lockwood, Cape Lambert Project Native Title Stage 1 Agreement between MCC Australia Sanjin Mining Pty Ltd and the Ngarluma People

17/05/11 Nicole Lockwood, meeting with Ray Patterson

18/05/11 Nicole Lockwood, Pilbara Pulse meeting

18/05/11 Nicole Lockwood, Pilbara Pulse dinner

19/05/11 Nicole Lockwood, Lunch with Wayne Swan

24/05/11 Nicole Lockwood, meeting with Talent2, Perth

24/05/11 Nicole Lockwood, meeting with Jen Robinson, Chevron

24/05/11 Nicole Lockwood, WAPC meeting, Perth

24/05/11 Nicole Lockwood, meeting with Norman Moore and Adrienne Catlin, Perth

25/05/11 Nicole Lockwood LGMA Women‘s Conference – telephone panel session

26/05/11 Nicole Lockwood, meeting with Mary Edmunds, Desert Knowledge

26/05/11 Nicole Lockwood, meeting with William Carroll

30/05/11 Nicole Lockwood, Kaiser Marina/ HHBSC Development meeting

30/05/11 Nicole Lockwood, Civic Reception for EU Counsellors

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8 COUNCILLORS’ REPORTS

Nil

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9 CHIEF EXECUTIVE OFFICER & EXECUTIVE SERVICES

9.1 DELEGATED AUTHORITY

File No: GV.10

Attachment(s) Delegations Register

Responsible Officer: Chief Executive Officer Author Name: Manager Corporate Compliance Disclosure of Interest: Nil

Report Purpose To seek a resolution from Council for the confirmation and adoption of the delegations of authority to the CEO and Committees.

Background Under the Local Government Act 1995, a Local Government may delegate to the Chief Executive Officer or to some committees the exercise of any of its powers or the discharge of any of its duties under the Act. All delegations made by the Council must be by absolute majority in accordance with Section 5.42 and Section 5.44 of the Act which legislate Councils ability to delegate functions to the Chief Executive Officer. The Local Government Act 1995 also allows for the Chief Executive Officer to delegate to any employee the exercise of any of the CEO‘s powers or discharge of duties, in accordance with Section 5.44 of the Act. Delegations are to be reviewed at least once every financial year. The last review was undertaken and presented to Council for adoption on 21 June 2010.

Issues Nil

Options Council has the following options available: 1. That Council resolves to adopt the Delegated Authority Register as attached. 2. That Council resolves to adopt the Delegated Authority Register as attached, with

amendments as recorded.

Policy Implications There are no policy implications pertaining to this matter.

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Legislative Implications Sections 5.42 – 5.46 of the Local Government Act 1995 which legislate Councils ability to delegate functions to the Chief Executive Officer.

5.42. Delegation of some powers and duties to CEO

(1) A local government may delegate* to the CEO the exercise of any of its powers or the discharge

of any of its duties under —

(a) this Act other than those referred to in section 5.43; or

(b) the Planning and Development Act 2005 section 214(2), (3) or (5).

* Absolute majority required.

(2) A delegation under this section is to be in writing and may be general or as otherwise provided in the instrument of delegation

5.43. Limits on delegations to CEO

A local government cannot delegate to a CEO any of the following powers or duties —

(a) any power or duty that requires a decision of an absolute majority or a 75% majority of the local

government;

(b) accepting a tender which exceeds an amount determined by the local government for the purpose of

this paragraph;

(c) appointing an auditor;

(d) acquiring or disposing of any property valued at an amount exceeding an amount determined by

the local government for the purpose of this paragraph;

(e) any of the local government‘s powers under section 5.98, 5.98A, 5.99, 5.99A or 5.100;

(f) borrowing money on behalf of the local government;

(g) hearing or determining an objection of a kind referred to in section 9.5;

(ha) the power under section 9.49A(4) to authorise a person to sign documents on behalf of the local

government;

(h) any power or duty that requires the approval of the Minister or the Governor;

(i) such other powers or duties as may be prescribed.

5.44. CEO may delegate powers and duties to other employees

(1) A CEO may delegate to any employee of the local government the exercise of any of the CEO‘s

powers or the discharge of any of the CEO‘s duties under this Act other than this power of

delegation.

(2) A delegation under this section is to be in writing and may be general or as otherwise provided in

the instrument of delegation.

(3) This section extends to a power or duty the exercise or discharge of which has been delegated

by a local government to the CEO under section 5.42, but in the case of such a power or duty -

(a) the CEO‘s power under this section to delegate the exercise of that power or the

discharge of that duty; and

(b) the exercise of that power or the discharge of that duty by the CEO‘s delegate,

are subject to any conditions imposed by the local government on its delegation to the CEO.

(4) Subsection (3)(b) does not limit the CEO‘s power to impose conditions or further conditions on a

delegation under this section.

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(5) In subsections (3) and (4) —

conditions includes qualifications, limitations or exceptions.

5.45. Other matters relevant to delegations under this Division

(1) Without limiting the application of sections 58 and 59 of the Interpretation Act 1984 —

(a) a delegation made under this Division has effect for the period of time specified in the

delegation or where no period has been specified, indefinitely; and

(b) any decision to amend or revoke a delegation by a local government under this Division is

to be by an absolute majority.

(2) Nothing in this Division is to be read as preventing —

(a) a local government from performing any of its functions by acting through a person other

than the CEO; or

(b) a CEO from performing any of his or her functions by acting through another person.

5.46. Register of, and records relevant to, delegations to CEO and employees

(1) The CEO is to keep a register of the delegations made under this Division to the CEO and to

employees.

(2) At least once every financial year, delegations made under this Division are to be reviewed by the

delegator.

(3) A person to whom a power or duty is delegated under this Act is to keep records in accordance

with regulations in relation to the exercise of the power or the discharge of the duty.

In reference to committees...

5.16. Delegation of some powers and duties to certain committees

(1) Under and subject to section 5.17, a local government may delegate* to a committee any of its

powers and duties other than this power of delegation.

* Absolute majority required.

(2) A delegation under this section is to be in writing and may be general or as otherwise provided

in the instrument of delegation.

(3) Without limiting the application of sections 58 and 59 of the Interpretation Act 1984 —

(a) a delegation made under this section has effect for the period of time specified in the

delegation or if no period has been specified, indefinitely; and

(b) any decision to amend or revoke a delegation under this section is to be by an

absolute majority.

(4) Nothing in this section is to be read as preventing a local government from performing any of its

functions by acting through another person.

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5.17. Limits on delegation of powers and duties to certain committees

(1) A local government can delegate —

(a) to a committee comprising council members only, any of the council‘s powers or duties

under this Act except —

(i) any power or duty that requires a decision of an absolute majority or a 75%

majority of the local government; and

(ii) any other power or duty that is prescribed;

(b) to a committee comprising council members and employees, any of the local

government‘s powers or duties that can be delegated to the CEO under Division 4; and

(c) to a committee referred to in section 5.9(2)(c), (d) or (e), any of the local government‘s

powers or duties that are necessary or convenient for the proper management of —

(i) the local government‘s property; or

(ii) an event in which the local government is involved.

(2) A local government cannot delegate any of its powers or duties to a committee referred to in

section 5.9(2)(f).

5.18. Register of delegations to committees

A local government is to keep a register of the delegations made under this Division and review the

delegations at least once every financial year.

Financial Implications There are no financial implications.

Conclusion The Delegated Authority Register has been reviewed and updated and now is presented to Council for adoption.

Voting Requirements Absolute Majority.

OFFICER‘S RECOMMENDATION

That Council resolves to: 1. Endorse the delegations to the Chief Executive Officer circulated under

separate attachment in accordance with Section 5.42 (1) of the Local Government Act.

2. Endorse the review of delegations circulated under separate attachment in

accordance with Section 5.46 (2) of the Local Government Act.

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ATTACHMENT 1 – DELEGATIONS REGISTER (SEE ATTACHED)

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9.2 AUDIT & ORGANISATION RISK COMMITTEE

File No: FM.1

Attachment(s) 1. Minutes 27 April 2011

2. Minutes 16 May 2011

3. 2011 Code of Conduct

4. Minutes 1 June 2011

Responsible Officer: Chief Executive Officer

Author Name: Manager Corporate Compliance

Disclosure of Interest: Nil

Report Purpose To receive the Minutes of the Audit & Organisational Risk Committee meetings of 21 April 2011, 16 May 2011 and 1 June 2011.

Background The Audit & Organisational Risk Committee has met on several occasions to deal with matters of compliance. Below is a brief outline of matters discussed: Meeting of 21 April 2011:

Discuss the establishment of an audit of the Karratha Airport Car Park Project

Meeting of 16 May 2011:

Crime and Corruption Commission Report and their findings and recommendations

Discuss the appointment of the consultant engaged to audit the Karratha Airport Car

Park Project

Consider the Terms of Reference for the Audit & Organisational Risk Committee

Consider a new Code of Conduct for Elected Members and Employees

Meeting of 1 June 2011:

Meet the Council‘s new auditors Grant Thornton and to understand their scope of the

audit and management plan.

Determine future meeting schedules of the Audit & Organisational Risk Committee

Consider correspondence received from the Department of Local Government in

terms of the 2009/10 Financial Reports

Consider responses to the Management Report issued by the former auditors UHY

Haines Norton for the 2009/10 financial period.

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Issues The Audit & Organisational Risk Committee has the delegated power to oversee the progress of the audit being undertaken in respect to the Karratha Airport Car Park Project. A report will be provided by the consultants by the end of June for the Audit & Organisational Risk Committee to consider. A new Terms of Reference has been developed outlining the purpose, scope and responsibilities of the Audit & Organisational Risk Committee together with details on membership, delegations and other matters relevant to the proper functioning of this committee. The Terms of Reference broadens the scope of the Committee to include areas of risk management, internal controls and internal audit, financial reporting, external audit and compliance. The code of conduct has also been broadened to emphasise the role of elected members, CEO and employees, importance of conflicts of interest, misconduct, processes to be followed in instances of misconduct and highlighting penalties for breaches. A review has been undertaken as a result of comments raised within the CCC Report and also to assist with good business processes and for the protection in integrity of the Shire, its elected members and employees. Matters pertaining to correspondence from the Department of Local Government are currently being examined by the Finance Department. Issues relate to the definition and application of financial data to determine ratios, brought forward balances when adopting budgets, compliance with budget reviews and audit trails to assist with notices of budget variations. A response is being prepared by the Finance Department. Matters related to the Management Report provided by the former Shire Auditors UHY Haines Norton have been addressed by the Finance Department and have been completed or further action is required. An update is to be provided to the Department of Local Government.

Options Council has the following options available:

1. Accept the officer‘s recommendation; 2. Not accept the officer‘s recommendation; or 3. Defer or do nothing.

Policy Implications Council has various policies that may be impacted by individual matters identified in the Audit & Organisational Risk Committee meetings. Accounting Policy and the Asset Management Policy are a couple of notable documents that are being reviewed for adherence or amendment purposes.

Legislative Implications The Shire is required to comply with the Local Government Act 1995, the Local Government (Financial Management) Regulations 1996, Accounting standards both Australian and internationally and potentially other regulations associated with the Local Government legislation and other statutes namely the Corruption and Crime Commission Act 2003.

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Financial Implications There is intended to be no major impact on financial outcomes rather the way matters are reported and are to be applied in decision making.

Conclusion The Code of Conduct is in need of review and this has been carried out to provide a more comprehensive understanding of the expected behaviours and conduct of elected members and employees who represent the Shire of Roebourne. The terms of reference is also revamped to modernise and capture the roles and responsibilities expected of this committee whilst also complying with legislative needs in the establishment of committees of Council. The other items of correspondence can be dealt with administratively however needs to be brought to the attention of the Audit & Organisational Risk Committee for deliberation purposes.

Voting Requirements Simple Majority


That Council:

1. RECEIVE the Minutes of the Audit & Organisational Risk Committee for 27 April

2011, 16 May 2011 and 1 June 2011;

2. ENDORSE the recommendation of the Audit & Organisational Risk Committee

of 16 May 2011 in relation to the Crime and Corruption Commission Report, to:

a. RECEIVE the Working Paper report provided by Mr Phillip Barden of the

Crime and Corruption Commission (WA);

b. RECEIVE the Officers report analysing the recommendations and

actions taken or to be taken in addressing the risk of misconduct;

c. INSTRUCT the CEO that as part of the Organisational Transformation

project this matter of identifying risks of misconduct should be included

within the scope of the project.

3. ENDORSE the appointment of BHW Consulting to undertake the review of the

Karratha Airport Car Park Project at the agreed price of $9,920 plus on-costs

for travel, meals and accommodation as indicated in their quote of 9th May 2011

4. APPROVE the Terms of Reference of the Audit & Organisational Risk

Committee as contained within the Minutes dated 16 May 2011

5. ADOPT the 2011 Code of Conduct for Elected Members and Employees of the

Shire of Roebourne.

6. RECEIVE the Audit Plan from Grant Thornton of their engagement

7. RECEIVE the report from the Finance Department in relation to the 2009/10

UHY Haines Norton Audited Management Report and inform the Department of

Local Government accordingly.

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ATTACHMENT 1 - MINUTES 27 APRIL 2011 (SEE ATTACHED)

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ATTACHMENT 2 – MINUTES 16 MAY 2011 (SEE ATTACHED)

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ATTACHMENT 3 – CODE OF CONDUCT (SEE ATTACHED)

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ATTACHMENT 4 – MINUTES 1 JUNE 2011 (SEE ATTACHED)

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9.3 STRATEGIC COMMUNITY PLAN

File No: CM.49

Attachment(s) 1. Strategic Community Plan 2. Correspondence from Taylor Linfoot & Holmes on

behalf of Ngarluma Aboriginal Corporation 3. Email from Sue Lennard May 9, 2011 4. Email from Sue Lennard May 11, 2011

5. Correspondence from the Minister for Local Government

Responsible Officer: Chief Executive Officer Author Name: Manager Corporate Compliance Disclosure of Interest: Nil

Report Purpose Endorse and adopt the Strategic Community Plan and the schedule of other related works.

Background In October 2010, the Minister for Local Government; Heritage; Citizenship and Multicultural Interests introduced as part of the local government reform program ―Integrated Planning and Reporting Framework and Guidelines” for local government authorities. As a result of a survey conducted in 2009, the Minister was made aware that over 2/3 of WA local governments lacked quality strategic documents that were useful in defining the future for local communities in terms of asset management and financial planning. The framework and guidelines is to encourage local governments to develop minimum ten (10) year strategic plans that focus on community needs (Community Plan); an organisational plan (Corporate Business Plan) to address resourcing needs; and supporting funding (Budget) to ensure achievement of future aspirations, direction, feasibility and sustainability of projects and initiatives for the community into the future. The minimum requirement to meet the intent of the plan for the future is the development of:

A strategic community plan

A corporate business plan. The framework is intended to facilitate good practice and continuous improvement in strategic planning across the entire local government sector in WA. Other structural and planning documents, economic studies, Shire service strategies etc should dove-tail into the community and corporate plans at a strategic level to develop infrastructure needs, levels of service and resourcing requirements. The inclusion of all these reports enables improved reporting, enhanced levels of information to aid more informed decision making. The strategic community plan determines where we are now; where do we want to be; and how do we get there? The plan needs to identify and prioritise community aspirations giving consideration to social, economic and environmental objectives as well as factors such as changing demographics and land use. The corporate business plan is the document that activates the strategic community plan by determining the community‘s priorities, assess the resourcing capacity to deliver against asset management, financial management and work force management operational plans.

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KPMG have been commissioned by the Shire of Roebourne to assist in delivering a strategic community plan.

At the Special Council meeting of 28 March 2011, the draft Strategic Community Plan was presented to Council for consideration. Council resolved to make the plan public and invited submissions. Advertising commenced 4th April 2011 until 4pm on 2nd May 2011. Unfortunately with the extended public holidays within this period of advertising, the lack of availability of elected members, staff and suitable shopping centre available days, we were not able to actively promote the plan as intended through specific workshops and community forums. What has been achieved is through concurrently run community surveys focussing on youth and business development. In addition, promotions also occurred through print and radio media outlets as well as through the Shire‘s website.

As at the close of the submission period, only one (1) submission was received from solicitors acting on behalf of the Ngarluma Aboriginal Corporation who are seeking a stronger partnership with the Shire in its future planning.

Two late email submissions were also received from Ms Sue Lennard.

Regulatory changes

The Shire has been advised recently by the Minister as of 4 May 2011 that there are regulatory changes that will take effect as of 1 July 2011 relating to the Plan for the Future, the requirement of a strategic community plan and the corporate business plan and the relationship they have and prescribing processes of consultation, review and adoption. It is further noted that it will be a requirement to have these documents in place by 1 July 2013.

The Minister also advises that tools will become available on the website to assist with the two plans as well as frameworks and guidelines relating to asset management, long term financial planning, workforce planning and a development guide. There will also be integrated planning master classes run by LGMA. A date as to when these are available has not yet been released, let alone the degree of change that could be impacted by the introduction of new legislation.

Issues Strategic Community Plan The items raised through the SCP submission period are to be considered by the Council. Specific matters raised by the Ngarluma Aboriginal Corporation include:

Services and facilities provided to Aboriginal people;

More involvement with land use planning, NAC/Shire Agreement; cultural heritage

management plan – Wickham Motocross site

Housing for Aboriginal people;

Anketell Development

SCP document to include aboriginal history

Availability for NAC to provide consultancy services

Developing strong partnerships between NAC Board and Shire Council

Community Survey to include NAC

Matters noted by Ms Lennard include:

Entry statements along our shire boundary into the Shire of Roebourne along North

West Coastal Highway and from roadways exiting the Shire of Ashburton in the south

with the slogan ―Powerhouse of the Pilbara‖.

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Pilbara Botanical Park perhaps with the Burrup Peninsula incorporating indigenous

partnership and tourism opportunity.

Quality souvenir, merchandise and artwork at the Karratha Airport given the large

number of passengers going through the terminal. Again this could be a indigenous

partnership opportunity or an outlet for local artists.

Valet parking service at the airport.

Shaded CBD walks be incorporated into new developments whether these be

cyclone rated built structures or sustainable avenues of green.

Like to see a greening plan for the CBD

Like research by the Shire into ensuring they get the right quality plants and species

for our conditions in the Pilbara.

Establish a branch of the WA Museum in the Pilbara which could be a museum of

modern mining /resources showcasing contemporary development in the Pilbara and

could be funded in part by major resource companies.

Establish a second campus similar to the Kalgoorlie School of Mines in Karratha

More public art incorporated into streetscapes

Use of local indigenous names or descriptions for developments

Pilbara parasol promotion

Opportunity for builders to demonstrate an easy building project that utilises local

materials and teaches basic skills. Use of indigenous partnerships to meet current

local demands not the least training and housing.

Consideration of a motocross track or 4WD (off-road) area be designated as an

alternative to the use of coastal dunes near Mystery Beach

Can the water tanks at the entrance to Karratha town site be utilised as a large

screen for a light show, advertising space for business

The lack of feedback from other members of the public could in fact be a result from the over use of community survey‘s and other forms of engagement by the Shire in attempting to consult the community on a number of operational and strategic issues. Feedback from these surveys was presented to Council for consideration at the 16th May 2011 Council meeting where it was agreed to include key outcomes of the 2011 Community Needs and Satisfaction Survey. It is interesting to note that the Minister for Local Government has stated that in developing the 10 year Strategic Community Plans:

―... active engagement with the community is an essential part of the process. Communities demand to be engaged to consider and to state their aspirations.”

There is still some massaging required of the final document to capture the full aspirations of the community.

29

Corporate Business Plan Once the SCP is finalised, the next phase is for the Corporate Business Plan to be developed. The CEO and Directors are compiling Directorate and Departmental Plans. These plans need to identify by directorate and department the services we provide, why they are provided, how they are provided, what benefits are provided to the community and what are the outcomes to identify whether we have succeeded. The plans also need to reflect the resourcing requirements expected to meet agreed levels of service. Resourcing is impacted by staffing, office accommodation, vehicle and housing implications. The Directorate and Departmental Plans need to match up with the community aspirations identified in the Strategic Community Plan. We then need to ensure that current and long term budget estimates address the matters identified in the Corporate Business Plan and the Strategic Community Plan. Annual Budget The budget is being compiled by Officers in consultation with briefings amongst elected members. A formal budget is to be presented to Council for adoption in June 2011. This needs to marry with the higher level strategies from the Directorates and Departments and further aligning with the aspirations of the community. In light of recent announcements by the Minister to change legislation as of 1 July 2011 consideration may wish to be given by Council as to whether we proceed with the planned early roll out of the Shire‘s community plan and business plans as identified below on the assumption that the ground rules do not change as of 1 July 2011 and we are not disadvantaged by having to repeat efforts undertaken to date, or we consider deferring any further works until more detail is known of the Ministerial changes and its potential impact on our work to date. Officers are seeking comment from the Department of Local Government as to an indication of the changes and the planned rollout of resource material for local governments to use. The roll out The Shire‘s roll out is based on what is known today, that is we are required to have in place a strategic community plan, corporate business plan and long term budgets integrated into one overarching and integrated document. The integrated plan not only paints the future direction and aspirations of the Shire but also ensures sustainable practices of realising goals in an efficient and effective manner and provides good governance and integrity to the community to which it governs. The intention from here is that the high level aspirational Strategic Community Plan will be submitted to Council for adoption at the 20th June 2011 Council meeting. By the 30th June 2011 Special Council Meeting a high level Directorate plan that forms part of the Business Planning phase indicating strategic objectives, initiatives and priorities for 2011/12 will be produced and submitted to Council for consideration with the adoption of the proposed 2011/12 Budget. By January 2012, a further review will be necessitated to ensure satisfaction of a quality ten (10) year Strategic Community Plan to iron out any inconsistencies. By March 2012 the full business plan including Directorate and Departmental plans rolled out to five (5) years will have been completed together with a budget with forward estimates for a ten (10) year

30

period. Asset management plans will follow indicating ten (10) years programming of maintenance and asset preservation works with new projects also fully costed. Future Directions The Strategic Community Plan will promote investigation into priority strategic directions that will be necessary for the Shire of Roebourne to consider for its future growth and wellbeing. Such strategies, although not exhaustive by any means, could be:

Community Safety strategy Economic Development strategy

Social & Wellbeing strategy Tourism & Heritage strategy

Active Ageing strategy Employment strategy

Indigenous strategy Housing strategy

Sustainable Energy strategy Youth strategy

Town Planning and Development

strategies

Place based strategies (Point

Samson, Wickham, Roebourne,

Dampier and Karratha)

Public transport strategy Recreational Activities strategy

Education and Technology strategy Waste Management strategy

Public Arts strategy Entertainment strategy

Public Open Space strategy Community facilities development

plan

CBD Greening strategy Resource planning (internal)

CBD Activation strategy Environmental strategy

These strategies will begin development within 2011/12 and will evolve over the next three years as we engage with the community and stakeholders on areas of strategic importance and direction. These strategies will dove-tail into future business planning and budget estimates. These strategies are distinct from the internal business improvement processes that will also be undertaken through the transformation process in 2011/12. These processes identified below will support a transformed structure that needs to deliver the services and products necessary to meet community expectations whilst also ensuring core services are maintained and minimising non-core activities. In the report provided by KPMG, 6 priority areas were identified:

Human Resources

Finance

Strategy and Policy

Communications

Procurement and Tendering

Functional Processes

Within these priority areas designated projects have been identified and include reviewing customer service processes, delegation processes, records management processes, review and refine core service delivery processes, review organisational policies and procedures, identify resourcing requirements, development of performance management frameworks, new processes for contract management, enhanced procurement, tendering and contracting processes, asset management plans, office accommodation planning, financial services reviews, training and development and reporting of KPI‘s. By undertaking these reviews on a routine arrangement will better the organisation in its service delivery, be better resourced and have the ability to meet community aspirations.

31

Options Council members have two options towards the finalisation of the Strategic Community Plan, that is:

1. Proceed to endorse the Strategic Community Plan as presented in the current

format, whilst recognising the level of consultation that has occurred outside of this

process in recent years and the information that has been collected; and

a. Officers develop the Shire of Roebourne‘s Corporate Business Plan which

integrates other plans with resourcing strategies; and

b. Officers proceed in developing a annual budget (with forward estimates) that

focuses on strategic objectives and outcomes whilst recognising the limited

resources available; or

2. Defer the adoption of the strategic planning document until:

a. Officers can source tools made available by the Department of Local

Government and ascertain a greater understanding of the new legislative

requirements surrounding future strategic planning; and

b. Propose that further community consultation is undertaken through

workshops or forums, at a more suitable time that can be arranged for all

stakeholders to be better prepared.

Option 2 does not restrict the completion of the budget and other planning occurring within departments, rather deferring the finalisation of the Strategic Community Plan until an opportunity arises whereby fuller discussion and dialogue can occur amongst community groups as to the future of the Shire and its residents.

Policy Implications

Policies may need to be reviewed should there be any significant shift in Council strategic direction or thinking.

Legislative Implications The Shire is required to have in place a plan that provides strategic direction for the district into the future in accordance with section 5.56 of the Local Government Act 1995. This has been more commonly known in the industry as a ―Plan for the Future‖. The recent announcement by the Minister to develop integrated strategic plans that comprise of a community plan a business plan effectively meet the minimum legislative requirements.

These plans then feed into the budget processes for the current and future reporting periods. The Shire is required to have in place a plan for the Shire‘s future through the development of a strategic planning document (Section 5.56 of the Local Government Act 1995). This document shall be used to guide council in strategic direction and planning as well as being a tool that assists in determining the annual budget and forward budget forecasts.

Recent notification by the Minister indicates that legislation affecting future planning is about to be amended with the exact details remaining unknown. It is proposed that the 2 yearly review of the plan for the future will be replaced with integrated strategic planning provisions to take effect as from 1 July 2013.

Financial Implications There may be various financial imposts placed on the Shire as a result of the adoption of the Strategic Community Plan, that will have bearing on future budgets. These impacts will be bought to Council‘s attention through the budget deliberation process. The Shire has already committed in the 2010/11 budget $20,000 towards the review of the Shire‘s strategic plan through KPMG and a further $30,000 towards undertaking community surveys in relation to the strategic planning process.

32

Conclusion On the basis that information is being captured through other community surveys as to what responsibilities, projects and directions Council should be focussing on, it is recommended to proceed with the inclusion of the Corporate Business Plan and Annual Budget into the integrated planning document. Submissions received through these other processes will assist in developing the strategic plan from an operational level. It is worth noting that these documents should be reviewed every two years to ensure that the Council is working alongside the community in improving its services and support to the district‘s development and meeting the desired aspirations.



That Council by virtue of section 5.56 of the Local Government Act 1995 resolves to:

(1) RECEIVE the 2011-2021 Strategic Community Plan for the Shire of Roebourne;

And

(2) CONSIDER the following items for adoption at the 30 June 2011 Budget

meeting:

a. THE Strategic Objectives, Initiatives and Priorities for 2011/12;

b. THE Directorate Plans for 2011/12 to enable efficient and effective

delivery of community aspirations and needs;

c. THE annual budget for 2011/12 to complement the goals of the Community with the operational requirements of the organisation.

33

34

ATTACHMENT 1 – STRATEGIC COMMUNITY PLAN (SEE ATTACHED)

35

36

ATTACHMENT 2 – CORRESPONDENCE FROM TAYLOR LINFOOT & HOLMES ON BEHALF OF NGARLUMA ABORIGINAL CORPORATION

37

38

ATTACHMENT 3 - EMAIL FROM SUE LENNARD MAY 9, 2011

39

40

ATTACHMENT 4 - EMAIL FROM SUE LENNARD MAY 11, 2011

41

ATTACHMENT 5 - CORRESPONDENCE FROM THE MINISTER FOR LOCAL GOVERNMENT

42

43

44

9.4 STRATEGIC POLICIES OF COMMUNITY AND STRATEGIC SIGNIFICANCE

File No: CS.10

Attachment(s) 1. Activities and Services Policy 2. Significant Decision Making Policy 3. Consultation Policy 4. Customer Service Charter Responsible Officer: Chief Executive Officer Author Name: Manager Corporate Compliance Disclosure of Interest: Nil

Report Purpose To adopt the following policies necessary to ensure that the Shire is providing quality service in its decision making processes and is effectively communicating with its community.

Background There are three policies and a customer service charter that have been drafted for consideration by Council. These are as follows:

Activities and Services Policy

Significant Decision Making Policy

Consultation Policy

Customer Service Charter

Activities and Services Policy This policy is designed for consideration to be given at the decision making stage as to our core activities and services and what scope there is to diverge from this viewpoint. The Activities and Services Policy provides a framework that articulates why Council undertakes certain activities as well as the roles that Council will assume in carrying out these activities in delivering services to the community. Furthermore, the Council shall be guided by the following factors during the decision making process:

1. Council‘s vision for the Shire of Roebourne

2. Council‘s Mission Statement for the Shire

3. The Strategic Plan

4. Compliance with legislative and district policies.

Additionally, Council will undertake activities, singularly or in partnership, that promote well being by adopting roles that support the community‘s aspirations.

1. Council will align its decision making to ensure that it takes into account social,

economic, environmental and cultural well being.

2. Council will take into account the present and future well being of the Shire‘s

communities, relative to the level of effect on any particular community.

3. Council will make decisions that are within the requirements of legislation.

4. Council will take into account the impact on the Council‘s capacity to meet present

and future growth and demand for the activity or service of Council.

Significant Decision Making Policy

45

The purpose of this policy is to provide guidance to Council in determining the significance of proposals and decisions. It includes procedures, criteria and thresholds that Council will use in assessing which issues, proposals, decisions and other matters are significant. Council will ordinarily consult on any matters of significance through the preparation, review or amendment to its Strategic Plan or through its Annual Corporate Plan. Where a matter is deemed significant, Council will consider consulting with the community. In considering whether an issue, proposal, decision or other matter is of significance under this policy, Council will be guided by the following:

1. The likely impact/consequences of the issue, proposal, decision or other matter

on the current and future social, economic, environmental and cultural well being

of the Shire.

2. The parties likely to be particularly affected by or interested in the issue,

proposal, decision or other matter.

3. The likely impact/consequence of the issue, proposal, decision or other matter

from the perspective of those parties.

4. The financial and non-financial costs and implications of the issue, proposal,

decision or other matter having regard to Council‘s capacity to perform its role.

It is proposed that this policy will place additional emphasis on Council agenda reports whereby a statement will be included indicating whether the issue is significant and whether consultation is required. Consultation Policy This policy reflects the need to have effective communication. The Council recognises its obligation to seek the views of local communities on issues, plans and strategies that may directly or indirectly affect them. This Policy has been developed to meet Council‘s commitment to making decisions in an open, transparent and accountable way. The Council will consider the views of the community in the decision making process. The objectives of the policy are:

To promote a sense of inclusion in the Council decision making process.

To seek information and input into issues, strategies or plans that may directly or

indirectly affect the community.

To ensure the people of Shire of Roebourne have the opportunity for meaningful

input and genuine involvement in the council‘s decision making.

To provide the opportunity for the people within the Shire to become aware of other‘s

opinions and to recommend appropriate solutions to community issues.

To ensure that Council is meeting its legislative requirements regarding community

consultation.

To ensure that Council has enough quality information, including information on the

views of the community, to make well informed decisions.

The policy proposes the Shire adopt the International Association for Public Participation‘s (IAP2) spectrum of participation and will use it to guide how and when to seek public input into its decisions. Different techniques and levels of engagement will be utilised depending upon the nature of the matter. This policy does not suggest consultation will occur on every matter that is before Council thus stifling delivery of services, but merely to focus on significant matters that are likely to be contentious or requiring community comment and feedback.

46

Customer Service Charter This document outlines the level of service and expectation from the community necessary to satisfy a member of the public‘s enquiry, complaint, comments and support. Our commitment is to:

Providing prompt, friendly and efficient customer service.

Constantly looking at ways to improve our customer service.

Offering customer friendly systems and processes.

Actively seeking your feedback to ensure that your needs are being met.

Issues The matters raised above all dove-tail into lifting the profile and professionalism of staff, elected members. It also heightens the awareness and focuses on decision making processes and the importance of having all the relevant data to enable the nurturing of informed decisions. Community engagement in many instances is paramount to getting the community views on strategic matters that will have consequences through rates, lifestyle, environmental, economic or social implications.


1. Accept the officer‘s recommendation; 2. Not accept the officer‘s recommendation; or 3. Defer or do nothing.

Policy Implications There are currently no existing policies in which these would conflict with. The adoption of these policies will raise the bar in terms of cross organisational information flows and enhanced quality of information presented for decision making purposes.

Legislative Implications The role of Council is stated in section 2.7 of the Local Government Act 1995 as:

2.7. Role of council

(1) The council —

(a) governs the local government‘s affairs; and

(b) is responsible for the performance of the local government‘s functions.

(2) Without limiting subsection (1), the council is to —

(a) oversee the allocation of the local government‘s finances and resources; and

(b) determine the local government‘s policies.

47

Section 2.10 of the Act states:

2.10. Role of councillors

A councillor —

(a) represents the interests of electors, ratepayers and residents of the district;

(b) provides leadership and guidance to the community in the district;

(c) facilitates communication between the community and the council;

(d) participates in the local government‘s decision-making processes at council and

committee meetings; and

(e) performs such other functions as are given to a councillor by this Act or any other

written law.

The Local Government Act 1995 and other pieces of legislation in which the Shire operates within makes reference to the provision of quality information flows and the minimum levels needed to consult with the public or particular groups impacted or likely to be impacted by decisions affecting communities. Section 1.7 and 1.8 of the Act make reference to local and state-wide notice, but specific areas of the Act indicate consultative processes that need to be followed prior to approvals being allowed. The Town Planning Act and the Shire‘s Town Planning Scheme also recite the need for community or stakeholder engagement. The policies and charter proposed do not conflict with statutory requirements and offer scope to increase the public awareness of matters and strengthens the ability of elected members to provide sound decisions.

Financial Implications There are no specific financial implications excepting for the need to perhaps increase the level of community consultation through various avenues and this may mean using commercial providers to facilitate this process.

Conclusion The policies identified above support the need to assist elected members in quality and effective decision making, whilst also being mindful of their role as a councillor and the responsibilities they take on representing their community and ward.



That Council in accordance with section 2.7 of the Local Government Act 1995 resolves to:

1. ADOPT the ―Activities and Services Policy‖;

2. ADOPT the ―Significant Decision Making Policy‖;

3. ADOPT the ―Consultation Policy‖; and

4. ADOPT the ―Customer Service Charter‖.

48

ATTACHMENT 1 – ACTIVITIES AND SERVICES POLICY

49

50

51

ATTACHMENT 2 – SIGNIFICANT DECISION MAKING POLICY

52

53

54

ATTACHMENT 3 – CONSULTATION POLICY

55

56

57

58

59

60

ATTACHMENT 4 - CUSTOMER SERVICE CHARTER

61

62

9.5 BUDGET AMENDMENT FOR THE POINT SAMSON VOLUNTEER BUSH FIRE BRIGADE

File No: CR.39

Attachment(s) Nil

Responsible Officer: Emergency Management Officer Author Name: Emergency Management Officer Disclosure of Interest: Nil

REPORT PURPOSE

To advise Council of a donation being received from Rio Tinto to the value of $175,000. The donation to the Shire of Roebourne is for the purpose of providing Point Samson Volunteer Bush Fire Brigade (PSVBFB) with a new fire appliance. The donation will be given to Fire and Emergency Services Authority (FESA) to expedite the upgrade of the Brigade‘s appliance by purchasing a new 1.4 fire appliance. This will allow a more efficient and effective fire response within the Shire of Roebourne.

Background

Point Samson Volunteer Bush Fire Brigade is a Shire managed Brigade and resource. Captain Robert Vitenbergs has endeavoured to expedite the upgrade of the brigade‘s appliance by seeking funding from Rio Tinto to purchase a new 1.4 fire appliance. Rio Tinto has advised that they will assist the brigade with a donation in the order of $175,000.

The Point Samson Bush Fire Brigade is currently equipped with a refurbished light tanker that is overdue for replacement. A refurbished dual-cab 1.4 appliance was allocated to the Brigade in the 2009/10 ESL vehicle replacement programme but has not been delivered due to a shortage of suitable platforms for refurbishment.

The brigade is very keen to progress the upgrade to a dual-cab 1.4 as the limitations currently imposed on them by their single cab appliance is reducing their operational efficiency by limiting them to a two fire fighter response to incidents

Issues The funding notification for the donation occurred in February 2011. The $175,000 donation and corresponding expenditure was not included in the 2010/11 Budget.

Options Council has the following options available: 1. Council agree to receipt the Rio Tinto donation of $175,000 and to pass the donation onto Fire and Emergency Services Authority (FESA) to enable the 1.4 fire appliance to be built; And 2. Create Income account number 202701 ―Donation – Point Samson VBFB‖ and Expenditure account number 202201 ―Point Samson VBFB Fire Appliance‖ for income and corresponding project expenses and amend the budget accordingly. Or

1. Council resolve not to accept the Rio Tinto donation for the fire appliance.

Policy Implications

63

There are no relevant policy implications pertaining to this matter.

Legislative Implications Nil

Financial Implications A budget amendment resolved by Absolute Majority will be required.

Conclusion It is proposed that the following will occur to obtain the donation:

The Shire accepts Rio Tinto‘s offer to fund a new 1.4 fire appliance;

The funds are accepted by the Shire from Rio Tinto;

The funds are transferred from the Shire to FESA to manage the appliance build to FESA specifications;

The existing PSVBFB Light Tanker is returned to FESA when the new 1.4 fire appliance is delivered (per current ESL vehicle replacement process);

The 1.4 fire appliance is incorporated into the ESL operating and fleet replacement programs; and

Rio Tinto to fit sponsorship material to fire appliance and Brigade shed if required.

Voting Requirements Absolute.


That Council:

1. Agree to receipt the Rio Tinto donation of $175,000 and to pass the donation onto Fire and Emergency Services Authority (FESA) to enable the 1.4 fire appliance to be built;

And 2. Create Income account number 202701 ―Donation – Point Samson VBFB‖ and

Expenditure account number 202201 ―Point Samson VBFB Fire Appliance‖ for income and corresponding project expenses and amend the budget accordingly.

64

10 FINANCIAL SERVICES

10.1 LIST OF ACCOUNTS JUNE 2011

File No: JUNE11

Attachment(s) Nil

Responsible Officer: Executive Manager Corporate Services Author Name: Creditors Officer Disclosure of Interest: Nil

REPORT PURPOSE To advise Council of payments made since the previous Ordinary Council Meeting.

Background Council has given delegated authority that allows the Chief Executive Officer to approve payments from Council‘s bank accounts either via cheque or electronic lodgement.

Issues None.

Options Council has the following options available: 1. To adopt the report as is 2. To adopt the report with amendments 3. Not to adopt the report

Policy Implications There are no relevant policy implications pertaining to this matter.

Legislative Implications There are no relevant legislative implications pertaining to this matter.

Financial Implications There are no financial implications from this report.

Conclusion None.

Voting Requirements

Simple.


That Trust Vouchers 69 (Cancelled Cheque), 71-78 (Inclusive), EFT10562 to EFT10946 (Inclusive), Cheque Vouchers 73876-73974 (Inclusive), Direct Debit 13571.1 and Payroll Cheques, totalling $7,168,447.54 submitted and checked with vouchers, be accepted.

65

Chq/EFT Date Name Description Amount

69 21.04.11 Lankester Planning Services Cancelled Cheque -13,013.47

71 09.05.2011 Woodbrook Industrial Units Pty Ltd Bond Refund PA1873 Plus Interest

13,013.47

72 18.05.2011 Ipswich City Council Flood Appeal Donation

10,108.39

73 18.05.2011 Shire Of Carnarvon Flood Appeal Donation

30,325.17

74 27.05.2011 Circus Royale Driving Range Bond Refund

3,000.00

75 27.05.2011 ISS Facilities Cat Trap Bond Refund

60.00

76 27.05.2011 Northwest Shedmasters L0t 2015 Anderson Road Bond Release

26,782.14

77 27.05.2011 Simone Taylor KEC Main Hall Bond Refund

500.00

78 27.05.2011 Tammy Tennant Millars Well Pavilion Bond Refund

500.00

EFT10562 04.05.2011 Australian Taxation Office Payroll Deductions

159,658.10

EFT10563 04.05.2011 Child Support Agency Payroll Deductions

290.01

EFT10564 02.05.2011 Karratha Self Storage Storage Space - Local History Collection

390.50

EFT10565 02.05.2011 Amnet It Services Email Broadband 2+ - 9/5/2011 - 9/6/2011

79.00

EFT10566 02.05.2011 Commander Australia Limited Monthly Network Charges April 2011

174.50

EFT10567 02.05.2011 Shell Company Of Australia Fuel

6,152.73

EFT10568 02.05.2011 Reliance Petroleum Fuel

24,679.01

EFT10569 02.05.2011

Australian Amusement Leisure & Recreation Association Inc.

Councillors Registration Fees - Conference & Trade Expo 9-12 May 2011

1,000.00

EFT10570 02.05.2011 Cabcharge Australia Pty Ltd Cabcharge Vouchers - March 2011

598.62

EFT10571 02.05.2011 Cooper & Oxley Builders Pty Ltd

Karratha Leisure Complex - Honorarium Payment for Tender Submission

33,000.00

EFT10572 02.05.2011 Woolworths (WA) Ltd Cossack Kiosk Stock

797.86

EFT10573 03.05.2011 Karratha First National Real Estate 25 Marsh Way - Termite Treatment

69.08

EFT10574 03.05.2011 Jupps Carpet Court Karratha

Administration Office - Supply And Install Two Venetian Blinds

289.00

EFT10575 03.05.2011 Corporate Express Australia Limited Stationery

2,995.96

EFT10576 03.05.2011 C-Direct P/L Prepaid TTI Kiosk Stock - Phone Cards

1,920.00

EFT10577 03.05.2011 Transpacific Cleanaway KTA Airport Bin Services

2,027.32

EFT10578 03.05.2011 Chandler Macleod Waste Services Labour Hire

11,801.70

EFT10579 03.05.2011 James Cutfield T/As Signature Music

Roebourne Twilight Tunes Production And Coordination - 17.04.11

1,677.50

EFT10580 03.05.2011 Forte Airport Management KTA Airport Car Park Upgrade

17,880.39

EFT10581 03.05.2011 Harvey World Travel Employee Flights

823.99

EFT10582 03.05.2011 Hart Sport KEC - Exercise Posters For Gym

181.00

EFT10583 03.05.2011 Hathaway's Lubricants Transmission Oil, Grease

3,726.03

EFT10584 03.05.2011 ITVision Rates Modelling & End Of Year Webinars, Payroll End of Year Webinar

924.00

EFT10585 03.05.2011 Independent Valuers Of Western Australia Karratha Airport - Fee Valuation Services

7,150.00

66

EFT10586 03.05.2011 Karratha Newsagency TTI Kiosk - Newspapers And Magazines

2,428.80

EFT10587 03.05.2011 Karratha Visitors Centre Bi Monthly Funding March / April 2011

53,326.71

EFT10588 03.05.2011 Karratha Tavern TTI Kiosk Stock - Alcohol

4,314.02

EFT10589 03.05.2011 LRW'S Electrical Supply Set Of ATV Bike Ramps, Blade Mover Kit, Air Filter

464.95

EFT10590 03.05.2011 Les Mills Aerobics Australia KEC Monthly Contract Fee

555.37

EFT10591 03.05.2011 Lil's Retravision Karratha KAC - Vacuum Cleaner Bags

38.00

EFT10592 03.05.2011 J Lally Conference Expenses - Kimberley/Pilbara Local Government Forum 23-24/03/11

72.50

EFT10593 03.05.2011 M.E.Y. Equipment Aussie Clean Sweep

490.00

EFT10594 03.05.2011 New Wave Caterers Catering Seniors Week Morning Tea

191.00

EFT10595 03.05.2011 Philip Morris Limited TTI Cigarettes

1,579.19

EFT10596 03.05.2011

Point Samson Community Association Inc Development Scheme - Community Hall Upgrade

27,500.00

EFT10597 03.05.2011 Water2Water KEC - April Water Cooler Rental

53.50

EFT10598 03.05.2011 Pilbara Iron Company (Services) Pty Ltd Dampier Library Water & Electricity

1,164.89

EFT10599 03.05.2011 Pixel It Network Solutions Netsupport Manager 150-199 Client Maintenance 31-03-11 - 31-03-12

1,782.00

EFT10600 03.05.2011 Parry's Merchants Garbage Bags, TTI Kiosk Stock

3,850.85

EFT10601 03.05.2011 Pilbara Holiday Park Contractors Accommodation

520.00

EFT10602 03.05.2011 St John Ambulance-Karratha Employee Basic Resuscitation First Aid Training

800.00

EFT10603 03.05.2011 Signswest Stick With Us Sign Studio Karratha Airport - Carpark Signage

2,626.80

EFT10604 03.05.2011 SAI Global Ltd Net-Pur-Sa Internet Download

32.90

EFT10605 03.05.2011 Sprayline Spraying Equipment Spray Unit 20 L

962.50

EFT10606 03.05.2011 Sealanes Office Consumables

309.03

EFT10607 03.05.2011 The Royal Life Saving Society Australia KEC - Swimming Lesson Certificates

264.00

EFT10608 03.05.2011 GTEC KTA Airport - Annual Technical Inspection Of Aerodrome Pavements

5,321.20

EFT10609 03.05.2011 TNT Express Freight

1,064.15

EFT10610 03.05.2011 The Locals Cossack Kiosk Stock - Mozzie Stuff Cream And Spray

279.40

EFT10611 03.05.2011 The Retic Shop Reticulation Supplies

2,711.18

EFT10612 03.05.2011 F White-Hartig Conference Expenses - Kimberley/Pilbara Local Government Forum 23-24/03/11

72.50

EFT10613 03.05.2011 Atom Supply Industrial Ladder

423.50

EFT10614 03.05.2011 Auslec KTA Airport - Flood Lamp

82.94

EFT10615 03.05.2011 Australian Institute Of Management Contract Management Training 06.04.11 - 07.04.11

5,430.85

EFT10616 03.05.2011 Protector Alsafe Safety Equipment

439.46

EFT10617 03.05.2011 Artcraft Pty Ltd Street Signs

552.75

EFT10618 03.05.2011 Avdata Australia KTA Airport - Charges February 2011

1,029.45

EFT10619 03.05.2011 The Artists Foundation Of WA T/As Artsource Cossack Art Awards 2011 - Milestone 1 Payment

21,312.50

67

EFT10620 03.05.2011 Airport Security Pty Ltd Karratha Airport - Aviation Security Identification Cards

800.00

EFT10621 03.05.2011 Aswell Constructions Pty Ltd Refund BL Funds Deposited Twice

1,316.00

EFT10622 03.05.2011 BOC Limited 5 Kwong Close - 45kg Handigas

110.00

EFT10623 03.05.2011 Bunzl Ltd Toilet Tissue, Paper Cups, Towel Roll

261.32

EFT10624 03.05.2011 BC Lock & Key Padlock Stamping

321.42

EFT10625 03.05.2011 Wickham Service Station Fuel

323.32

EFT10626 03.05.2011 BEST Consultants Contract Administration for Bulgarra Oval Electrical Upgrade and Floodlighting Project

2,304.50

EFT10627 03.05.2011 BT Equipment Pty Ltd Scrapers, Bolts, Tapped Plates, Air Filter

4,753.51

EFT10628 03.05.2011 BGC Contracting Road Base, Cracker Dust, Crushed Aggregate

3,122.01

EFT10629 03.05.2011 A Noble & Son Ltd Grade 80 Lashing Assemblies With Hammerlock And Latch Lock Hook

1,516.17

EFT10630 03.05.2011 CJD Equipment Air Filter Primary

430.09

EFT10631 03.05.2011 Centurion Transport Co Pty Ltd Freight

832.64

EFT10632 03.05.2011 Coates Hire Operations KTA Airport - Hire Lighting Towers For March 2011

7,318.30

EFT10633 03.05.2011 Coca-Cola Amatil (Holdings) Ltd RAC, KEC & TTI Kiosk Stock

6,746.31

EFT10634 03.05.2011 Coventrys Grease Gun, Stop Tail Indicator Assembly, Batteries

1,340.26

EFT10635 03.05.2011 Chemform Cleaning Products

1,110.45

EFT10636 03.05.2011 Convic Skate Parks Pty Ltd

Nickol West Skate Park Retention After Completion Of Defects Liability Period

9,625.00

EFT10637 03.05.2011 L Cover Refund Of Swimming Lessons Due To Closure Of KAC

80.00

EFT10638 03.05.2011 Corporate Profile Pty Ltd Uniforms

2,235.20

EFT10639 03.05.2011 Dance Kix Karratha Refund Overpayment

79.25

EFT10640 03.05.2011 Donna Duque Jewellery Making Workshops Tuition - Make A Move Youth Plan 2011

300.00

EFT10641 03.05.2011 E & MJ Rosher Pty Ltd Jarrett Slasher Gearbox

2,152.60

EFT10642 03.05.2011 Farinosi and Sons (Rtl) Pty Ltd 7 Mile Waste - Star Pickets, Driver

1,268.00

EFT10643 03.05.2011 Frogs Coffee Bean & Tea's TTI Kiosk Stock - Cartons Of Coffee Beans

870.00

EFT10644 03.05.2011 Teagan Fraley Refund Of Swimming Lessons Due To Closure Of KAC

80.00

EFT10645 03.05.2011 Gas City Pest Control Shire Property Pest Control & Inspections

11,836.02

EFT10646 03.05.2011 Giri Martial Arts Supplies KEC - Boxing Equipment For Fitness Classes

1,550.00

EFT10647 03.05.2011 Home Hardware Karratha Bar And Cutter Chain Lube

31.35

EFT10648 03.05.2011 Hitachi Construction Machinery

Bucket Teeth, Cutting Edge, Clip Assembly, Filter, Nozzle

3,394.52

EFT10649 03.05.2011 Haven Designs Refund Overpayment - Building Licence Fees

1,731.65

EFT10650 03.05.2011 Helix Resources Ltd Rates refund for assessment A88366 Lot E47/01089 Exploration License

77.87

EFT10651 03.05.2011 Information Services & Technology

Employee Collections Mosaic Training - 30.05.11 - 1.06.11

396.00

EFT10652 03.05.2011 Jacksons Drawing Supplies Pty Ltd

Banners In The Terrace 2011 - Paint For Community Groups

860.91

EFT10653 03.05.2011 Nicola & Adam Jones Refund Of Swimming Lessons Due To Closure Of KAC

80.00

68

EFT10654 03.05.2011 Keyspot Services Custom Stamps

1,050.90

EFT10655 03.05.2011 Karratha Auto Electrics Inspect And Repair Air-Conditioning System

1,773.67

EFT10656 03.05.2011 Kott Gunning Legal Advice

3,224.76

EFT10657 03.05.2011 LGIS Insurance Broking Insurance - 30t Dump Truck Leased from Brooks Hire 18/04/11 - 18/05/11

474.60

EFT10658 03.05.2011 Mc Laren Hire 7 Mile - Hire 4WD Hilux

912.43

EFT10659 03.05.2011 Mike Allen Planning

Coastal Management Strategy - 25% Commencement Payment For Professional Services Provided By Landvision

6,875.00

EFT10660 03.05.2011 CM & AH McCracken Refund Of Swimming Lessons Due To Closure Of KAC

80.00

EFT10661 03.05.2011 NW Communications & IT Specialists Logitech Laser Pointer

102.45

EFT10662 03.05.2011 Northwest Copier & Fax Services Plain Paper For HP Design Jet

299.35

EFT10663 03.05.2011 Orica Australia Pty Ltd Dense Soda Ash, Pool Sodium Bicarbonate

2,419.45

EFT10664 03.05.2011 Pilbara Distributors Cossack & KAC Kiosk Stock

1,094.42

EFT10665 03.05.2011 The Paper Company Of Australia Pty Ltd A4 Copy Paper - 420 Reams

1,884.96

EFT10666 03.05.2011 Pilbara Tafe

Early Learning Specialist Scholarship Program Coordinator Fees, Employee Training, Learning Guides

5,906.30

EFT10667 03.05.2011 Department Of The Premier And Cabinet Government Gazette Advertising 08.04.11

76.20

EFT10668 03.05.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo) Advertising

500.50

EFT10669 03.05.2011

Peter Hunt Architect Superannuation Fund No 2

4/2 Welcome Road - Electricity 09.02.11 - 11.03.11 31 Days 2871 Units

718.69

EFT10670 03.05.2011 Red Dot Stores KEC - Supplies For School Holiday Program

50.85

EFT10671 03.05.2011 Roebourne Dingo Hire Removal Of Excess Sand & Gravel From Streets & Footpaths

11,880.00

EFT10672 03.05.2011 Ri - Con Contractors Pty Ltd Tender G10 - 10/11 - Permanent Shade Structures

280,077.72

EFT10673 03.05.2011 Amcap (Formerly Skipper Truck Parts) Left Hand Tail Light Assembly, Wiper Washer Motor

483.77

EFT10674 03.05.2011 Statewide Bearings Kit TD1908 6x2 Square U/Bolt

40.39

EFT10675 03.05.2011 Kmart Karratha KEC - Holiday Program Supplies

126.50

EFT10676 03.05.2011 State Emergency Service Karratha SES Operating Contribution Apr-Jun 2011

5,500.00

EFT10677 03.05.2011 Shapemakers KTA Airport - Various Stencils

679.80

EFT10678 03.05.2011 Stihl Shop (West Perth) Chainsaw Box, Fuel & Oil Containers

412.00

EFT10679 03.05.2011 Statewide Turf Services Shire Weed Control & Verge Mowing

67,232.66

EFT10680 03.05.2011 Steel Cap Recruitment HR Labour Hire

7,785.87

EFT10681 03.05.2011 Syme Marmion & Co Development Contributions Project - Consultancy Services And Disbursements For March - April 2011

20,541.83

EFT10682 03.05.2011 Telford Industries Chem-Chlor

5,207.00

EFT10683 03.05.2011 T-Quip Plastic Deflector, Spacer, Bolt & Bonnet Latch

384.60

EFT10684 03.05.2011 Schneider Electric Buildings Aust. Pty Ltd Security Swipe Cards

841.50

EFT10685 03.05.2011 Steve Trevurza (Pilbara Shade Sails)

RAC - Replace 2 x Small Shades, Repair Shade Sails

1,897.50

69

EFT10686 03.05.2011

State Library of WA (Office of Shared Services)

Dampier Library - Recovery of Lost & Damaged Books

2.20

EFT10687 03.05.2011 The DJ Factory Audio Recorder, Microphone

1,450.00

EFT10688 03.05.2011 UDLA Karratha Entry Statement - Tender Documentation and Administration

1,100.00

EFT10689 03.05.2011 Versatile Building Products KTA Airport - Step Ladder And Toilet Seat

83.73

EFT10690 03.05.2011 Wickham Newsagency Roebourne Library - Magazines and Newspapers

101.45

EFT10691 03.05.2011 Woolworths (WA) Ltd KEC School Holiday Program Supplies, TTI Kiosk Stock

131.82

EFT10692 03.05.2011 Wormald Australia Pty Ltd Fire Equipment Servicing

8,912.86

EFT10693 03.05.2011 Wren Oil Collection And Recycling Of Used Oil

866.25

EFT10694 03.05.2011 Wurth Australia Pty Ltd Carby Cleaner, Silicone

204.59

EFT10695 03.05.2011 West-Sure Group KTA Airport - Cash In Transit Service March 2011

2,722.50

EFT10696 03.05.2011 Webset Security KTA Airport - Security Services

13,546.50

EFT10697 03.05.2011 Yakka Pty Ltd Uniforms

6,148.21

EFT10698 04.05.2011 Attorney-General's Department

KTA Airport - Auscheck Lodgements 01.02.11 - 25.02.11

1,377.00

EFT10699 04.05.2011 Karratha Self Storage Storage Space For Local History Collection

11.00

EFT10700 04.05.2011 R McDermott UHY Haines Norton Accounting Workshop Expenses

220.55

EFT10701 04.05.2011 South West Removals & Storage Employee Relocation Costs

6,948.00

EFT10702 06.05.2011 P McClure Meeting Expenses - City Centre Infrastructure Meeting Perth 10.05.11

158.65

EFT10703 06.05.2011 Coates Hire Operations KTA Airport - Hire Of Lighting Towers 31.01.11 - 28.02.11

6,681.90


Design And Construction Of Bulgarra Community Centre Tender #G07-10/11 - Progress Payment 1

54,810.25

EFT10705 06.05.2011 Pilbara Motor Group Toyota Hiace 3.0lt Turbo Diesel Commuter Bus SOR Fleet # P2025 Asset# 40000453

56,177.00

EFT10706 06.05.2011 Woolworths (WA) Ltd Dog Food, Cossack Kiosk Stock

127.07

EFT10707 10.05.2011 British American Tobacco Australia Ltd TTI Cigarettes

2,498.54

EFT10708 10.05.2011 F White-Hartig AALARA Conference And Trade Expo Gold Coast Expenses 08.05.11 - 13.05.11

238.45

EFT10709 11.05.2011 Karratha Contracting Pty Ltd

Shire Housing Renovations, Pt Samson Entry Statement, Depot Workshop Ceiling Replacement, Roebourne Basketball Courts Anti Vandal Lights, Quarterly Testing & Tagging, Old Roebourne Office - Rewire Building to Standard, Cattrall Park Fencing, Various Building Maintenance

293,356.57

EFT10710 12.05.2011 Gavin Construction Design And Construction Of Karratha Youth and Families Centre - Progress Claim 1

147,900.06

EFT10711 12.05.2011 Hitachi Construction Machinery John Deere 310SJ Backhoe Loader

156,200.00

EFT10712 12.05.2011 Kwik Kopy Printing Centre Printed Letterheads, Envelopes

5,134.10

EFT10713 12.05.2011 B Moxham Reimbursement Of Course Fees And Text Books - Certificate IV Community Services Work

376.10

EFT10714 12.05.2011 K Christensen Home Ownership Allowance

572.00

EFT10715 12.05.2011 Dept Of Housing & Works Emp Rent Payroll Deductions

250.00


920.00

70

EFT10717 12.05.2011 T Swetman Home Ownership Allowance

555.00

EFT10718 18.05.2011 Australian Taxation Office Payroll Deductions

153,830.55

EFT10719 18.05.2011 Child Support Agency Payroll Deductions

290.01


1,895.45


3,870.69

EFT10722 17.05.2011 Seek Limited Job Advertising

3,388.00

EFT10723 17.05.2011 L Johnston Travel Assistance Trust Withdrawal

500.00

EFT10724 19.05.2011 Karratha First National Real Estate Shire Rented Housing Rents

31,488.87

EFT10725 19.05.2011 Karratha City Real Estate Shire Rented Housing Rents

5,214.29

EFT10726 19.05.2011 Jacquie Lymbery Shire Rented Housing Rents

7,691.42

EFT10727 19.05.2011 North West Realty Shire Rented Housing Rents

24,507.14

EFT10728 19.05.2011 Pilbara Real Estate Shire Rented Housing Rents

17,163.69

EFT10729 19.05.2011 Ray White Real Estate Shire Rented Housing Rents

24,910.33

EFT10730 19.05.2011 Bullprint Pty Ltd Pre-Start Checklist Books & Freight

4,761.90

EFT10731 19.05.2011 LJ Hooker Karratha Shire Rented Housing Rents

5,633.33

EFT10732 19.05.2011

Peter Hunt Architect Superannuation Fund No 2 HR Office Lease 19.05.11 - 18.06.11

2,711.03


1,917.44

EFT10734 20.05.2011 Commander Australia Limited Monthly Network Charges - May 2011

158.00

EFT10735 20.05.2011 WALGA (Marketforce) Shire Advertising

1,665.34

EFT10736 20.05.2011 Philip Morris Limited TTI Cigarettes

882.71


2,845.26

EFT10738 20.05.2011 Reliance Petroleum Fuel

44,981.13

EFT10739 20.05.2011 O'Donnell Griffin Bulgarra Sporting Precinct Electrical And Floodlight Upgrade - Progress Claim 3

189,634.64

EFT10740 20.05.2011 Pindan Pty Ltd Baynton West Family Centre Construction - Progress Claim 3

867,779.02

EFT10741 20.05.2011 Woolworths (WA) Ltd Cossack & TTI Kiosk Stock

2,160.61

EFT10742 20.05.2011 Beverley White Catering

4,200.00

EFT10743 20.05.2011 Avis Australia Car Hire Employee Car Hire

169.26

EFT10744 20.05.2011 Allied Pickfords-Karratha Employee Packing And Removal

2,928.20

EFT10745 20.05.2011 Allied Pickfords-Perth Wickham Library - Freight For Library Supplies

174.31

EFT10746 20.05.2011 D Burleigh Safety Boots

200.53

EFT10747 20.05.2011 Baker's Temptation TTI - Bread and Rolls April

2,365.40

EFT10748 20.05.2011 Karratha First National Real Estate 20E Kallama Parade - Bond Top Up

200.00

EFT10749 20.05.2011 Borders Australia Pty Ltd Wickham Library - Books

274.36

EFT10750 20.05.2011 Bullivants Natural Citrus Cleaner And Degreaser

182.53

EFT10751 20.05.2011 S Bowman Training Expenses Reimbursement - MS Access Perth 12.05.11 - 13.05.11

295.97

71

EFT10752 20.05.2011 Chefmaster Australia Bin Liners

1,937.15

EFT10753 20.05.2011 Chemsearch Australia Multi-Purpose Protective Coating & Conditioner, Bee & Wasp Killer

1,321.16

EFT10754 20.05.2011 Corporate Express Australia Limited Stationery

4,150.18

EFT10755 20.05.2011 Transpacific Cleanaway KEC & Karratha Airport Bin Services

2,453.37

EFT10756 20.05.2011 Chandler Macleod 7 Mile Waste Labour Hire

66,742.04

EFT10757 20.05.2011 Davis Langdon Australia Pty Ltd

KELT Project - Project Management Services Progress Claim 7

2,024.00

EFT10758 20.05.2011 Educational Experience Pty Limited KEC - Craft Supplies

153.89

EFT10759 20.05.2011 Forte Airport Management

Airport Management Services - J Kox 19.04.11 - 29.04.11

11,916.90

EFT10760 20.05.2011 Freemasons WA Water Charges Aged Persons Homes

2,059.68

EFT10761 20.05.2011 GHD Pty Ltd

Management of Capital Building Works Within The Shire, Bulgarra Sporting Precinct Master Plan Progress Claim 5

15,194.80

EFT10762 20.05.2011 Garrards Pty Ltd Hardie Spray Gun

165.00

EFT10763 20.05.2011 Harvey World Travel Employee Flights

576.01

EFT10764 20.05.2011 Hathaway's Lubricants Moreplex 2 HV Grease

465.88

EFT10765 20.05.2011 ITVision

Consultancy Services - Create Further Information Report Procedure Sheets & Link Warning/Closure Letter

2,750.00

EFT10766 20.05.2011 Karratha Florist Flower Arrangement For Civic Reception, ANZAC Day Wreaths, TTI Flowers

700.00

EFT10767 20.05.2011 Karratha Newsagency TTI Kiosk - Newspapers And Magazines

7,892.76

EFT10768 20.05.2011 Karratha Visitors Centre TTI Kiosk - Assorted Souvenirs

829.25

EFT10769 20.05.2011 Karratha Earthmoving & Sand Supplies Semi Tipper Hire For Gravel Cartage

21,285.00

EFT10770 20.05.2011 Kimberley Structural Engineering Drawings For Shipping Container Footings

2,145.00

EFT10771 20.05.2011 S Kot Director's Utility Subsidy

1,143.78

EFT10772 20.05.2011 Karratha Tavern TTI Kiosk Stock

12,838.65

EFT10773 20.05.2011 LRW'S Electrical Open Face Bike Helmet, Handle Joint Bolt, Air Filters, Blades

501.18

EFT10774 20.05.2011 Les Mills Aerobics Australia KEC Monthly Contract Fee

555.37

EFT10775 20.05.2011 Local Government Managers Australia

Women In Local Government - Councillor Conference Registration

495.00

EFT10776 20.05.2011 Mercure Hotel - Perth Employee Accommodation- Karratha Leisure Complex Meeting

583.00

EFT10777 20.05.2011 Midalia Steel Galvanised RHS 8m Lengths, End Caps

480.19

EFT10778 20.05.2011 Market Creations Pty Ltd Community Directory Advert

376.20

EFT10779 20.05.2011 New Wave Caterers Catering

622.00

EFT10780 20.05.2011 North West Realty Refund Duplicate Payment For Replacement Bin - 32 Ridge Elbow

121.00

EFT10781 20.05.2011 Poolmart Karratha Hydrochloric Acid

334.80

EFT10782 20.05.2011 Pilbara Real Estate 28 Walkington Circle Water Charges

107.15

EFT10783 20.05.2011 Parry's Merchants RAC, KAC & TTI Kiosk Stock

20,750.60

EFT10784 20.05.2011 Perth Irrigation Centre Tambrey Oval - 3M Gel Connectors

1,329.00

72

EFT10785 20.05.2011 Pilbara Holiday Park Late Cancellation Penalty on Accommodation - P Jones

260.00

EFT10786 20.05.2011 Ray White Real Estate Shire Housing Water Consumption

348.25

EFT10787 20.05.2011 SAI Global Ltd Internet Download

57.44

EFT10788 20.05.2011 Sealanes Admin Office Tearoom Supplies, Cossack Kiosk Stock

1,128.08

EFT10789 20.05.2011 The Royal Life Saving Society Australia RAC - Swim School Certificates Terms 1 And 4

94.50

EFT10790 20.05.2011 TNT Express Freight

967.90

EFT10791 20.05.2011 Truck Centre (WA) Pty Ltd Exhaust Pipe, Clamp Tortite

413.90

EFT10792 20.05.2011 The Retic Shop Reticulation Supplies

862.91

EFT10793 20.05.2011 F White-Hartig AALARA Conference Gold Coast 08.05.11 - 13.05.11 - Reimbursement For Taxi Fares

198.70

EFT10794 20.05.2011 Atom Supply

Fencing Pliers, Multigrips, Bolt Cutter, Wire, Hammer, Wrenches, Cut Off Wheel, Buckles, Straps

1,239.15

EFT10795 20.05.2011 Auslec Trafficable Pit Lids - 4t, T Bar

2,365.00

EFT10796 20.05.2011 Australian Airports Association Ltd

Annual Membership Subscription 01.07.11 - 30.06.12

8,800.00

EFT10797 20.05.2011 Airport Lighting Specialists Pty Ltd Karratha Airport - Airfield Lamps

3,047.00

EFT10798 20.05.2011 Protector Alsafe Employee Safety Boots

630.88

EFT10799 20.05.2011 A & P Transport Crumbles Chook Food

55.00

EFT10800 20.05.2011 Attend Pty Ltd Litter Pickers

522.32

EFT10801 20.05.2011 Attorney-General's Department

Karratha Airport - Auscheck Lodgements March 2011

1,863.00

EFT10802 20.05.2011 Assured Waterside Apartments

Employee Accommodation 11.05.11 - 14.05.11 UHY Haines Norton Accounting Workshop Perth

498.00

EFT10803 20.05.2011 Artcraft Pty Ltd Roads To Recovery Signs, Fittings, Posts, Street Signs

3,318.15

EFT10804 20.05.2011 Avdata Australia Karratha Airport - Avdata Billing Charges

1,263.17

EFT10805 20.05.2011 Archipelago Arts Make A Move Youth Plan - Coordination Fee For Project X Performance And Workshop 18.06.11

2,475.00

EFT10806 20.05.2011 Airport Security Pty Ltd Karratha Airport - Security Identification Cards April 2011

280.00

EFT10807 20.05.2011 Asbestos Audit Pty Ltd Asbestos Audit Across SOR

39,897.00

EFT10808 20.05.2011 Ausrecord Pty Ltd Record Files Stickers And Tube Clips

1,807.09

EFT10809 20.05.2011 Allied Pickfords - Bendigo Employee Relocation Expenses

7,122.50

EFT10810 20.05.2011 BOC Limited Compressor

2,640.45

EFT10811 20.05.2011 BP Roebourne Fuel

1,521.68

EFT10812 20.05.2011 Bunzl Ltd Hand Towels, Soap, Cups, Toilet Tissue

1,664.91

EFT10813 20.05.2011 Beaurepaires Supply And Fit New Tyres, Puncture Repairs, Wheel Alignments, Battery

25,340.59

EFT10814 20.05.2011 BC Lock & Key RAC - New Lock And Keys For Electric BBQ, Cossack Padlocks, Key Cutting

526.91

EFT10815 20.05.2011 Wickham Service Station Fuel

840.36

EFT10816 20.05.2011 BT Equipment Pty Ltd Rear Access Steps, Hex Bolts, Filters, Washers

10,671.08

EFT10817 20.05.2011 BGC Contracting Quarry Dust

527.84

EFT10818 20.05.2011 Bright People Technologies Enable Recruit Software User Licence - May 2011

330.00

73

EFT10819 20.05.2011 Brooks Hire Service Pty Ltd

7 Mile Waste - Dry Hire 30t Articulated Dump Truck 18.04.11 - 30.04.11, Wickham Waste Dry Hire Of Backhoe

9,084.68

EFT10820 20.05.2011 Water2Water KEC - Monthly Water Cooler Rental And Filtration System Service Fee

53.50

EFT10821 20.05.2011 Stihl Shop Redcliffe Primer Bulb, Muffler Bolts

187.95

EFT10822 20.05.2011 Australian Institute Of Management

Customer Service Training, Contract Management Training, Corporate Membership Renewal

38,573.14

EFT10823 20.05.2011 CJD Equipment Transmission Oil, Oil Filter

577.79

EFT10824 20.05.2011 Centurion Transport Co Pty Ltd Freight

3,025.68

EFT10825 20.05.2011 Coates Hire Operations

Karratha Airport Carpark - Hire Of Two Lighting Towers, 7 Mile Hire of Trailer, Pump, Fuel Truck, Office Complex & Roller, Hire of Local History Office

26,562.59

EFT10826 20.05.2011 Coca-Cola Amatil (Holdings) Ltd KAC, KEC & TTI Kiosk Stock

10,713.07

EFT10827 20.05.2011 Coventrys High Pressure Lance With Gun, Stanley Knife, Ear Muffs, Globes, Suzi Coil, Temperature Gauge

1,411.41

EFT10828 20.05.2011 Chemform Cleaning Products

676.79

EFT10829 20.05.2011 Cummins South Pacific Pty Ltd Oil Filter, Power Steering Filter

190.57

EFT10830 20.05.2011 CCS Strategic Management

Organisational Transformation Process - Project 1: Workshop

6,996.00

EFT10831 20.05.2011 Chamber Of Commerce & Industry WA

Employee Membership Subscription - 2011-2012, Industrial Relations Advice

6,150.20

EFT10832 20.05.2011 Compact Business Systems (NSW) Pty Ltd HR Filing Supplies

3,952.74

EFT10833 20.05.2011 Coda Studio Pty Ltd Baynton West Family Centre Progress Claims

24,813.23

EFT10834 20.05.2011 L Cover AALARA Conference And Trade Show Conference Expenses - Gold Coast 08.05.11 - 13.05.11

495.60

EFT10835 20.05.2011 Creating Communities Youth Development Strategic and Implementation Plan 01/03/11 - 31/03/11

4,889.50

EFT10836 20.05.2011 P Conrau

Reimbursement for IT - DDR2 RAM And NIC For Setup Of Old Workstation To Allow For Training And Testing

459.32

EFT10837 20.05.2011 Carpet Hotline Commercial KEC - Repair Carpet to Lesser Hall

528.00


Design And Construction Of Bulgarra Community Centre - Progress Claim 2

84,984.35

EFT10839 20.05.2011 B Cameron Employee Relocation Cost Reimbursement

744.41

EFT10840 20.05.2011 Dy-Mark (Aust) Pty Ltd Spray And Mark Paint

150.74

EFT10841 20.05.2011

Department Of Environment & Conservation

Controlled Waste Tracking Forms - Licence Requirement

39.00

EFT10842 20.05.2011 Dymocks Hay Street Wickham Library - Books

342.83

EFT10843 20.05.2011 E & MJ Rosher Pty Ltd Slasher Blade Bolt, Fuel Filter, Washers

818.05

EFT10844 20.05.2011 Environmental Industries Cattrall Park Redevelopment - Progress Claim One

136,958.63

EFT10845 20.05.2011 Extreme Marquees Community Services Banners

776.00

EFT10846 20.05.2011 Farinosi and Sons (Rtl) Pty Ltd Araldite, Raw Linseed Oil

71.58

EFT10847 20.05.2011 Chubb Fire Safety Ltd KTA Karratha Airport - Maintenance Airport Hydrant Systems 1/04/11 - 30/04/11

538.45

EFT10848 20.05.2011 Fortesque Bus Service Pty Ltd Sunday Bus Service

3,414.10

EFT10849 20.05.2011 Gas City Pest Control Shire Termite Treatments & Inspections

2,711.50

74

EFT10850 20.05.2011 Grace Removals Group Employee Relocation Expenses

7,737.40

EFT10851 20.05.2011 Golden Hiabs Transport Mower/Slasher From SOR Depot Workshop To Karratha Airport

286.00

EFT10852 20.05.2011 Geografia Community Needs and Satisfaction Survey - Project Completion Payment

4,400.00

EFT10853 20.05.2011 Garden Hogs Roebourne Town Centre - Garden And Street Maintenance In Preparation For Anzac Day

5,720.00

EFT10854 20.05.2011 GES Consulting Karratha Leisure Complex Project Management Services 01.04.11 - 27.04.11

13,266.00

EFT10855 20.05.2011 Home Hardware Karratha Karratha Airport - General Hardware

301.91

EFT10856 20.05.2011 Hydramet

Gap Ridge WWP - Replace Chlorine Boost Pump And Repair Alarm System, Vacuum Gauge & Nut Gland

8,232.43

EFT10857 20.05.2011 Hitachi Construction Machinery Probe 6 Pack Scheduled Oil Analysis, Plow Bolt

282.40

EFT10858 20.05.2011 Insight Call Centre Services Call Centre Services

1,355.64

EFT10859 20.05.2011 Karratha Glass Service 20A Shadwick Drive - Supply And Install Fly Screen And Cyclone Screen

348.70

EFT10860 20.05.2011 Karratha Smash Repairs Replace Windscreens & Window, Transport Mower, Insurance Excess

1,406.44

EFT10861 20.05.2011 Keyspot Services Employee Trophies, Self Inking Stamp

732.50

EFT10862 20.05.2011 Karratha Auto Electrics

7 Mile Waste - Repair Damaged Air-Conditioner Hose On Loader, Street Sweeper Air-Conditioning Repairs

1,507.00

EFT10863 20.05.2011 Karratha Falcons Junior Football Club 50% Light Token Reimbursement

160.40

EFT10864 20.05.2011 Lyons & Peirce Karratha Airport - Water Cartage 04.05.11

1,221.00

EFT10865 20.05.2011 Lo-Go Appointments Rates Training Mentoring and Support - V Schwidden Return Flights

581.95

EFT10866 20.05.2011 Landgate GRV & UV Interim Valuation Charges, Planning Online Transaction Summary

3,289.89

EFT10867 20.05.2011 A.B. Loveridge TTI Kiosk - Assorted Stubby Holders And Stickers

594.00

EFT10868 20.05.2011 C Longmore CEO Utility Subsidy, Conference & Meeting Expenses

1,156.99

EFT10869 20.05.2011 Macdonald Johnston Engineering

Ultra Sonic Analogue Sensor, Potentiometer, Channel Brush, Wide Sweep Broom

2,885.39

EFT10870 20.05.2011 LGIS Insurance Broking Vehicle Insurance

11,710.94

EFT10871 20.05.2011 Mc Laren Hire 7 Mile Waste - Repair To Damaged Hire Vehicle

135.42

EFT10872 20.05.2011 Media Monitors Australia Pty Ltd SOR - Media Monitoring 01/05/11 - 31/05/11

407.27

EFT10873 20.05.2011 Mike Allen Planning Coastal Management Strategy - Professional Services Provided By Landvision

6,875.00

EFT10874 20.05.2011 Metalcom Wickham Transfer Station - Pick Up Of Tyre Bin

445.50

EFT10875 20.05.2011 Emerge Associates Playground Permanent Play Structures - Progress Claim

2,961.10

EFT10876 20.05.2011 Mcintosh & Son Idler Pulley

32.25

EFT10877 20.05.2011 Mary Jeavons Landscape Architects

Bulgarra Oval Playground - Consultancy Services for Master Plan

22,121.22

EFT10878 20.05.2011 Managerial Resource Training Employee Diploma Of Project Management Fees

3,301.00

EFT10879 20.05.2011 Leigh Morris Refund Swimming Lesson Fees Due to Pool Closure

160.00

EFT10880 20.05.2011 NBS Signmakers 7 Mile Waste - Weighbridge Sign

181.50

EFT10881 20.05.2011 NW Communications & IT Specialists

Compressed Air Spray, Circuit Board Cleaner, Two Way Radio Batteries

598.79

75

EFT10882 20.05.2011 Northwest Copier & Fax Services

Label Printer, Mailing Labels, Printer Cartridges, Paper

2,616.79

EFT10883 20.05.2011 North West Tree Services

SOR Tree Pruning Tree Removal And Stump Grinding

33,390.50

EFT10884 20.05.2011 Novotel Perth Langley Employee Accommodation

450.00

EFT10885 20.05.2011 Neverfail Springwater Pty Ltd Replacement Water Bottles

70.00

EFT10886 20.05.2011 New Horizons Learning Centre Microsoft Access 2007 Level 1 Course 12 -13/05/11

836.00

EFT10887 20.05.2011 Orica Australia Pty Ltd Bulgarra WWP - Chlorine Gas

3,281.17

EFT10888 20.05.2011 Onsite Rental Group RAC - Hire Of Portable Toilets 7.04.11 - 13.04.11

1,420.32

EFT10889 20.05.2011 Peerless Jal Pty Ltd Vacuum Floor Polishers

9,309.59

EFT10890 20.05.2011 Pilbara Distributors RAC Kiosk Stock

388.63

EFT10891 20.05.2011 Pirtek Push In Air Fittings

83.56

EFT10892 20.05.2011 Pilbara Motor Group Toyota Hilux 4x4 Singlecab Trayback Ute (Less $18,000 Trade-In), Filters, Repairs To Engine

36,036.75

EFT10893 20.05.2011 Pilbara Tafe Room Hire - AIM Contract Management Training, Employee Course, Projector Hire

1,475.00

EFT10894 20.05.2011 Pilbara Copy Service Karratha Airport & 7 Mile Waste - Copier Service Charge April 2011

323.62

EFT10895 20.05.2011 Pilbara Newspapers Pty Ltd (Pilbara Echo) Printing, Advertising

2,845.69

EFT10896 20.05.2011 Porter Consulting Engineers Review Of Shire Bonding Policies

1,905.75

EFT10897 20.05.2011

Peter Hunt Architect Superannuation Fund No 2

4/2 Welcome Road Electricity Charges 12.03.11 - 08.04.11

639.37

EFT10898 20.05.2011 Tracy Powell Refund Swimming Lesson Fees Due to KAC Closure

80.00

EFT10899 20.05.2011 D Phegan Employee Relocation Airfare Reimbursement

499.00

EFT10900 20.05.2011 Quarrian Pty Ltd T/As G & S Transport

Hire Of Prime Mover And Semi End Tipper 40 Hours

7,040.00

EFT10901 20.05.2011 Roy Galvin & Co Pty Ltd KAC - Grundfos Pump, RAC Chlorine Booster Pump, PVC Pipe

4,452.46

EFT10902 20.05.2011 Roebourne Dingo Hire Removal Of Excess Sand & Gravel From Streets

6,600.00

EFT10903 20.05.2011 Red 11 Pty Ltd APC Replacement Battery

328.91

EFT10904 20.05.2011 Rob's Concrete Indoor Cricket Facility - Construct Path Ramp And Stairs

13,456.08

EFT10905 20.05.2011 Reclaim Industries Limited

Supply Of Recycled Cricket Pitch Covers - Bulgarra Oval & Millars Well Oval

12,580.64

EFT10906 20.05.2011 Smitha Rallapalli Refund Swimming Lesson Fees Due to KAC Closure

80.00

EFT10907 20.05.2011 Amcap (Formerly Skipper Truck Parts)

Side Mirror Assembly, Shoe Kit, Brake Drum, Adjuster, Back Plate

2,719.21

EFT10908 20.05.2011 DTF - Shared Services ( State Law Publisher) Advertising

428.00

EFT10909 20.05.2011 Statewide Bearings U Joint, Output Seal

128.63

EFT10910 20.05.2011 Sunny Sign Company Pty Ltd

Temporary Warning Signs For Road Works, Bipod Legs

7,185.46

EFT10911 20.05.2011 Scott Mcphail Painter & Decorators Nickol Hospital Power Shed - Graffiti Removal

5,357.00

EFT10912 20.05.2011 Stott & Hoare

IT Hard Drives For SAN - 1-Port 10G Base, Additional Storage For San, Console Drawer, Router, TechNet

27,459.30

EFT10913 20.05.2011 Somerset Employee Accommodation

340.00

EFT10914 20.05.2011 Statewide Turf Services Top Dress Bulgarra Oval, Mow Verges

79,153.05

76

EFT10915 20.05.2011 Swoon Design Studio Cossack Art Awards - Advertisement Development

484.00

EFT10916 20.05.2011 Steel Cap Recruitment Depot, HR & TTI Labour Hire

21,007.47

EFT10917 20.05.2011 Spotless Pilbara Iron Refund Of Payment Received On 02.03.11 Not Intended For Shire

111.00

EFT10918 20.05.2011 Snap Canberra City Books - Full Colour Double Sided

955.00

EFT10919 20.05.2011 T-Quip Manual Back Lapping Paste, Spacer

201.40

EFT10920 20.05.2011

State Library of WA (Office of Shared Services)

Dampier Library - Recoveries For Lost And Damaged Books

36.30

EFT10921 20.05.2011 Versatile Building Products Screen Door Lock, KAC Screen Door Lock

84.35

EFT10922 20.05.2011 Wormald Australia Pty Ltd Monthly Testing of Fire Panels, Hydrant Testing

307.77

EFT10923 20.05.2011 Wooldridges Wickham Library - Books

134.84

EFT10924 20.05.2011 Wurth Australia Pty Ltd Heavy Duty Brake Cleaner, Screws

241.66

EFT10925 20.05.2011 Downer Edi Works Pty Ltd

SOR Admin Office - Carpark Kerbing, Point Samson Boat Ramp - Install Barrier Kerb, Emulsion Collection

11,611.99

EFT10926 20.05.2011 West-Sure Group Karratha Airport - Cash Transit Service April 2011

2,178.00

EFT10927 20.05.2011 G Whyte Quarterly Reimbursement

327.56

EFT10928 20.05.2011 Webset Security Karratha Airport - Security Services

45,084.60

EFT10929 24.05.2011 North West Realty 19 Leonard Way Water Consumption

250.90

EFT10930 24.05.2011 Woolworths (WA) Ltd KEC - Supplies For Term Program

50.02


5,786.71

EFT10932 25.05.2011 Cabcharge Australia Pty Ltd Cabcharge Vouchers April 2011

473.33

EFT10933 25.05.2011 Griffin Civil Karratha Airport Car Park Expansion Payment Claim 12

197,671.26

EFT10934 25.05.2011 Ri - Con Contractors Pty Ltd Permanent Shade Structures Progress Claim

857,920.82

EFT10935 25.05.2011 Karratha Contracting Pty Ltd

Millars Well Child Health Clinic - Refurbishment Progress Claim 1, Roebourne Community Hall Refurbishment Progress Claim 4, Shire Housing Renovations, RAC Repair/Replacement of Drains Filled With Concrete, TTI Kiosk Refurbishment, Various Building Maintenance

193,157.96

EFT10936 26.05.2011 K Christensen Home Ownership Allowance

572.00


250.00


920.00

EFT10939 26.05.2011 T Swetman Home Ownership Allowance

555.00

EFT10940 30.05.2011 Shire of Roebourne Social Club Payroll Deductions

930.00

EFT10941 30.05.2011 WA Local Govt Superannuation Plan Superannuation Contributions

168,925.23


1,618.78

EFT10943 30.05.2011 Harvey World Travel Chooky Dancer Project - Air North Flights

24,137.89

EFT10944 30.05.2011 Pilbara News Advertising

6,303.50

EFT10945 30.05.2011 Woolworths (WA) Ltd Dampier Library Seniors Morning Tea Goods, TTI Kiosk Stock

918.08


77

1,203.06

73876 Cancelled Cheque

73877 02.05.2011 Water Corporation Shire Water Consumption

26,042.35

73878 03.05.2011 Alpha First Aid Supplies Pty Ltd First Aid Supplies

88.53

73879 03.05.2011 Bel Eyre Motel Employee Accommodation

135.00

73880 03.05.2011 Department Of Health Employee Mosquito Management Course 5 - 9 Sept 2011

1,980.00

73881 03.05.2011 Wickham Community Association (Inc)

Annual Community Association Development Scheme - Wickham Picture Theatre Upgrade

60,000.00

73882 03.05.2011 Melissa Aldridge Refund Of Swimming Lessons Due To Closure Of KAC

160.00

73883 03.05.2011 Liam Berandi Refund of Planning Enquiry - Not Received by Applicant

66.00

73884 03.05.2011 Leslie Roy & Beryl Eileen Brockwell

Rates refund for assessment A79087 6 Jager Street Roebourne 6718

621.48

73885 03.05.2011 Chadson Engineering Pty Ltd Phenol Red Photograde Test Tablets AP130

456.90

73886 03.05.2011 Jodie Darvall Refund Of Swimming Lessons Due To Closure Of KAC

160.00

73887 03.05.2011 Sally Daniel Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73888 03.05.2011 Ensystex Australasia Pty Ltd Dipthor Duo

1,100.00

73889 03.05.2011 L Eddy Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73890 03.05.2011 Robert Firth Refund Residential Bin - R Firth

121.00

73891 03.05.2011 Kathrine Hughes Refund Of Swimming Lessons Due To Closure Of KAC

240.00

73892 03.05.2011 Tania Hodgson Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73893 03.05.2011 Erin Lea Morrison Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73894 03.05.2011 Deanne McCracken Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73895 03.05.2011 Robyn Mitschuinig Refund Of Swimming Lessons Due To Closure Of KAC

160.00

73896 03.05.2011 Norwest Craft Supplies KEC - Supplies For School Holiday Program

60.00

73897 03.05.2011 Emily Peterson Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73898 03.05.2011 Kym Redman Refund Of Swimming Lessons Due To Closure Of KAC

160.00

73899 03.05.2011 Zoe Roosendaal Refund Of Swimming Lessons Due To Closure Of KAC

160.00

73900 03.05.2011 T & R Homes Pty Ltd Refund Overpayment - Building Licence Application Fees

42.38

73901 03.05.2011 Kylie Terhorst Refund Of Swimming Lessons Due To Closure Of KAC

160.00

73902 03.05.2011 Alison Urquhart Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73903 03.05.2011 Bicanca Van Zwol Refund Of Swimming Lessons Due To Closure Of KAC

160.00

73904 03.05.2011 Woodhouse Legal Solicitors & Legal Consul

Fleet Vehicle Lease Advice - SG Fleet Australia Pty Ltd

379.50

73905 03.05.2011 Wraight's Lawn Care Slashing And Removal Of Weeds At Cossack Cemetery

4,125.00

73906 03.05.2011 Tracey Ward Refund Of Swimming Lessons Due To Closure Of KAC

240.00

78

73907 04.05.2011 Horizon Power Shire Electricity Consumption

93,643.92

73908 06.05.2011 Telstra Shire Telephone Charges

10,649.07


7,534.34

73910 12.05.2011 Shire Of Roebourne Petty Cash Reimbursement

1,101.15

73911 12.05.2011 Shire Of Roebourne Payroll Deductions

2,226.08


1,996.15

73913 16.05.2011 Australia Post Australia Post Account April 2011

1,055.75


8,504.33


42,051.95

73917 16.05.2011 J Lardi Conference Expenses - UHY Haines Norton Accounting Workshop 12-13.05.11

220.55


5,929.49

73919 19.05.2011 Phil Jones Worksmart Meetsmart Training 12.04.11 - 13.04.11

15,500.00


8,335.54

73921 20.05.2011

3 Hutchison Telecommunications Aust. SES Messaging Service 26.04.11 - 25.05.11

181.64

73922 20.05.11 Cancelled Cheque

73923 20.05.2011 Water Corporation Shire Water Consumption

54,083.90

73924 20.05.2011 Department For Planning & Infrastructure Cancelled Cheque

73925 20.05.2011 Juluwarlu Group Aboriginal Corporation

Annual Community Sponsorship - Final Payment From 2009/2010 Grant

13,669.44

73926 20.05.2011 Oem Group Pty Ltd Service Labour

1,769.49

73927 20.05.2011 Woodside Energy Limited

Refund For Indoor Cricket Event Cancelled Due To Rain

150.00

73928 20.05.2011 Angus And Robertson Karratha Books For Dampier Library

89.06

73929 20.05.2011 CD's Confectionery Wholesalers RAC Kiosk Stock

1,996.05

73930 20.05.2011 Robin Dale Refund For Overpayment Of Cossack Art Award Fees

5.00

73931 20.05.2011 Lisa Malisan Denys Refund Of Swimming Lessons Due To Closure Of KAC

160.00

73932 20.05.2011 Eagle Boys Pizza KEC - Pizza For Holiday Program

150.00

73933 20.05.2011 Ensystex Australasia Pty Ltd Dipthor Duo

880.00

73934 20.05.2011 Carly Falconer Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73935 20.05.2011 Government Regional Officers Housing

Rates refund for assessment A21832 145 Withnell Way Bulgarra 6714

115.46

73936 20.05.2011 Harvey Norman 7 Mile Waste - Fisher & Paykel 451L Fridge, Laptop Batteries

2,398.85

73937 20.05.2011 Greg Hale Refund For Overpayment Of Cossack Art Awards Entry - Greg Hale

5.00

73938 20.05.2011 Cassie Johns Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73939 20.05.2011 Karratha Physiotherapy Centre Employee Workplace Assessment And Report

240.00

73940 20.05.2011 McLeods & Co Barristers And Solicitors

Legal Advice - Road Infrastructure in Wickham Town Site

5,900.40

73941 20.05.2011 Natural Choice Karratha KEC - Kiosk Stock

182.00

79

73942 20.05.2011 Dept Of Planning & Infrastructure - Plates SOR Plates - P Vernon 09R

150.00

73943 20.05.2011 Repco Auto Parts Screwdriver Set, Key Set

126.14

73944 20.05.2011 Raeco Roebourne Library - CD Cases

8.25

73945 20.05.2011 Suzanne Smith Refund Of Swimming Lessons Due To Closure Of KAC

240.00

73946 20.05.2011 Ajoy Kumar Singh Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73947 20.05.2011 Amber Scobie Reimbursement Of Light Tokens Returned From Mothers Day Classic 08.05.11

77.80

73948 20.05.2011 Tradelink Plumbing Supplies High Density Poly Pipe

412.50

73949 20.05.2011 Toll-Ipec Freight

20.94

73950 20.05.2011 T & R Homes Pty Ltd Refund Overpayment of Planning Application Fee for Lot 105 Hampton St

137.66

73951 20.05.2011 Belinda Viskovich Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73952 20.05.2011 Christine Wooldridge Refund Of Swimming Lessons Due To Closure Of KAC

160.00

73953 20.05.2011 Katherine Williams

Early Learning Specialist Scholarship - Incentive Payment For 50% Completion Of Diploma Of Children's Services

1,500.00

73954 20.05.2011 Tracey Xu Refund Of Swimming Lessons Due To Closure Of KAC

80.00

73955 24.05.2011 Best Western Karratha Central Apartments Contractor Accommodation

696.50

73956 25.05.2011 Water Corporation Employee Overdue Water Consumption

342.65


2,152.01


1,996.15

73959 30.05.2011 Australian Super Superannuation Contributions

3,216.68

73960 30.05.2011 Colonial First State Firstchoice Super Superannuation Contributions

1,056.64

73961 30.05.2011 Australian Services Union (Asu/Meu Div.) Payroll Deductions

354.60

73962 30.05.2011 Amp Life Limited Superannuation Contributions

536.48

73963 30.05.2011 Axa Australia Superannuation Contributions

555.10

73964 30.05.2011 Bt Super For Life Superannuation Contributions

108.71

73965 30.05.2011 Health Super Superannuation Contributions

675.72

73966 30.05.2011 HostPlus Superannuation Superannuation Contributions

287.59

73967 30.05.2011 LG Super Superannuation Contributions

572.76

73968 30.05.2011 Lgrceu Payroll Deductions

87.00

73969 30.05.2011 Mtaa Superannuation Fund Superannuation Contributions

193.14

73970 30.05.2011 MLC Nominees Pty Ltd Superannuation Contributions

579.62

73971 30.05.2011

Navigator Australia Limited (Aviva Investment Services) Superannuation Contributions

991.36

73972 30.05.2011 Rest Superannuation Superannuation Contributions

613.89

73973 30.05.2011 Westscheme Superannuation Contributions

1,935.20

73974 30.05.2011 Shire Of Roebourne Petty Cash Reimbursement

1,149.25

80

DD13571.1 26.05.2011 Western Australian Treasury Corp

Loan No. 94 Principal & Interest Repayment - New Staff Housing

117,515.47

6,280,242.69

04.05.2011 Shire of Roebourne Wages 4,362.91

10.05.2011 Shire Of Roebourne Wages 3,541.82

12.05.2011 Shire Of Roebourne Payroll F/E 12.05.11 440,847.61



26.05.2011 Shire Of Roebourne Payroll F/E 26.05.11 432,605.46


888,204.85

Total Payments 7,168,447.54

81

82

10.2 FINANCIAL STATEMENT FOR PERIOD ENDING 30 APRIL 2011

File No: MAY 11

Attachment(s) CONFIDENTIAL Accounts Receivable Report

Responsible Officer: Executive Manager Corporate Services Author Name: Management Accountant Disclosure of Interest: Nil

REPORT PURPOSE

To provide Council with a summary of the financial position as at the specified period. Background In accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996, a Statement of Financial Activity is required to be presented to Council as a minimum requirement. In accordance with the regulations, a report must be compiled on variances greater than the materiality threshold adopted by Council of $10,000. With this report being composed at programme level, only a general comment can be made regarding the variances. The Act states that a statement of financial activity, and accompanying documents, are to be; 1) presented to the Council;

(a) At the next ordinary meeting of council following the end of the month to which the statement relates; or

(b) If the statement is not prepared in time to present it to the meeting referred to

in (a) above, to the next meeting of Council after that meeting; and 2) Recorded in the minutes of the meeting at which it is presented. The following table is a summary of the Financial Activity Statement Report compared to the Budget as at 30th April 2011: Current

Amended Budget

Year to Date Budget

Actual 1 July to 30 April 2011

Variance

Operating Expense (64,019,589)

(48,271,918) (33,007,607)

15,264,311

Operating Revenue 87,511,591

76,443,492 76,454,045

10,553

Non Operating Exp

(85,937,236)

(62,082,477) (43,265,347) 18,817,130

Non Operating Rev

51,929,428

38,348,183 7,566,240 (30,781,943)

Non Cash Items Included

10,053,806 5,018,941 3,001,617 (2,017,324)

Restricted Surplus BFWD 09/10

404,914 404,914 404,914 0

Surplus/(Deficit) 10/11 57,086 9,861,135 11,153,863

83

The financial statements for the reporting period are submitted in the form of:

- Financial Activity Statement Report - Operating and Capital Variance Commentary by Programme Area - Net Current Asset Position - Balance Sheet - Cash and Cash Equivalent Note - Schedule of Divisional Financial Activity

Options 1) To adopt the report as is 2) To adopt the report with amendments 3) Not to adopt the report

Policy Implications


Legislative Implications

As per section 34 of the Local Government (Financial Management) Regulations 1996.

Financial Implications

The report represents the financial position of the Council at the end of April 2011 with the current budget in deficit to the amount of $57,086.

Conclusion

None

Voting Requirements

Simple.


That the Financial reports for the period ending 30 April 2011 be received.

84

Shire Of Roebourne Statement Of Financial Activity for the period 1 July 2010 to 30 April 2011

Rate Setting Statement

Original Budget

Amended Budget

Year to Date Amended

Budget

Year To Date Actual

$10,000 or more

$ $ $ $ $

Operating Revenues (Sources)

General Purpose Funding (excluding Rates) 4,415,287 5,083,610 4,076,680 4,755,029 (678,349)

Governance 94,283 328,357 278,669 181,651 97,018

Law, Order And Public Safety 251,007 267,689 250,188 290,071 (39,883)

Health 80,532 94,578 85,711 57,611 28,100

Education and Welfare 150,337 150,337 125,400 69,385 56,015

Housing 3,837,429 3,839,442 2,408,152 1,593,073 815,079

Community Amenities 12,000,193 10,752,678 9,195,127 10,417,709 (1,222,582)

Recreation And Culture 9,895,765 23,512,455 20,784,330 20,178,098 606,232

Transport 22,640,687 23,071,304 18,549,808 18,367,301 182,507

Economic Services 1,294,988 1,555,579 1,335,159 1,573,074 (237,915)

Other Property And Services 60,100 197,363 184,793 496,546 (311,753)

54,720,608 68,853,392 57,274,017 57,979,546 (705,529)

Expenses (Applications) General Purpose Funding (502,566) (502,566) (422,006) (420,362) -

Governance (2,249,738) (2,797,278) (1,920,359) (1,447,231) (473,128)

Law, Order And Public Safety (1,753,954) (1,796,314) (1,506,115) (1,291,781) (214,334)

Health (1,122,073) (1,056,965) (899,064) (692,250) (206,814)

Education and Welfare (379,193) (395,193) (335,118) (242,433) (92,685)

Housing (2,942,214) (3,001,650) (2,542,461) (788,076) (1,754,385)

Community Amenities (9,708,738) (9,427,377) (8,203,560) (6,882,777) (1,320,783)

Recreation And Culture (19,279,423) (17,135,541) (13,754,272) (10,953,252) (2,801,020)

Transport (16,037,913) (16,037,162) (10,388,335) (8,648,739) (1,739,596)

Economic Services (12,083,023) (12,404,360) (8,686,244) (1,465,279) (7,220,965)

Other Property And Services 792,620 534,817 385,616 (175,425) 561,041

(65,266,215) (64,019,589) (48,271,918) (33,007,607) (15,264,311)

Capital Revenue Proceeds From Disposal Of Assets 5,926,756 6,033,850 4,252,597 2,585,176 1,667,421

Tsf From Aerodrome Reserve 5,173,492 4,359,188 4,424,910 1,438,377 2,986,533

Tsf From Air conditioning Reserve 0 0 0 0 -

Tsf From MSIS Reserve 0 0 0 0 - Tsf From Walkington Theatre Reserve

0 0 0 0 - Tsf From Royalties for Regions Reserve

18,066,500 18,066,500 11,210,070 582,965 10,627,105

Tsf From Plant Replacement Reserve 745,977 745,977 0 0 -

Tsf From Dampier Drainage Reserve 0 0 0 0 -

Tsf From Infrastructure Reserve 7,751,338 5,690,632 3,589,682 3,679,262 (89,580)

Tsf From Waste Management Res 1,302,865 2,015,446 1,302,865 0 1,302,865

Tsf From Housing Reserve 1,604,135 1,604,135 1,604,135 0 1,604,135

Tsf From Parks, Ovals & Rec Facilities 0 0 0 0 -

Tsf From Information Technology Res 0 0 0 0 -

Tsf From Public Open Space Reserve 1,198,000 1,421,931 0 325,453 (325,453)

New Loans Raised 19,521,304 17,918,482 16,110,640 0 16,110,640 Tsf From Restricted Cash Unspent Grants/Contributions 0 0 0 1,434,380 (1,434,380)

Repayments Of Self Supporting Loans 5,601 5,601 5,601 5,523 -

Repayments Of Interest Free Loans To Local Groups 101,536 101,536 100,280 100,280 -

61,397,504 57,963,278 42,600,780 10,151,416 32,449,364

85

Shire Of Roebourne Statement Of Financial Activity

for the period 1 July 2010 to 30 April 2011

Original Budget

Amended Budget

Year to Date Amended Budget

Year To Date Actual

$10,000 or more

$ $ $ $ $

Expenses Purchase Of Assets - Land (2,389,000) (2,389,000) (2,389,000) (1,385,556) (1,003,444)

Purchase of Assets - Artwork 0 0 0 0 -

Purchase Of Assets - Buildings (32,680,244) (27,994,973) (17,587,866) (8,344,947) (9,242,919)

Purchase Of Assets - Equipment (536,890) (296,668) (289,338) (98,621) (190,717)

Purchase Of Assets - Furniture & Equip (616,570) (620,620) (607,880) (340,729) (267,151)

Purchase Of Assets - Plant (5,588,351) (5,438,135) (4,753,135) (2,463,364) (2,289,771)

Purchase Of Assets - Infrastructure (22,197,855) (20,432,420) (17,675,534) (9,899,679) (7,775,855)

Loan Principal Repayments (1,835,380) (1,835,380) (1,684,833) (1,684,835) -

Tsf To Aerodrome Reserve (287,295) (287,295) (239,410) (437,130) 197,720

Tsf To Air conditioning Reserve 0 0 0 0 -

Tsf To Dampier Drainage Reserve (732) (732) (610) (692) -

Tsf To Plant Replacement Reserve (41,356) (41,356) (34,460) (43,038) -

Tsf To Walkington Theatre Reserve (98) (98) (80) (131) -

Tsf To Royalties for Regions Reserve (400,000) (16,700,000) (16,513,331) (16,818,985) 305,654

Tsf To Workers Compensation Res (24,128) (24,128) (20,110) (32,324) 12,214

Tsf To Infrastructure Reserve (918,136) (3,928,800) 0 (356,529) 356,529

Tsf To Waste Management Reserve (407,623) (449,601) (101,730) (203,500) 101,770

Tsf To Housing Reserve (1,488,162) (1,488,162) (165,140) (43,845) (121,295)

Tsf To Parks, Ovals & Rec Facilities Res 0 0 (140) 0 -

Tsf To Aged Persons Home Reserve (1,345) (1,345) (1,120) (2,117) -

Tsf To Information Technology Reserve 0 0 0 0 -

Tsf To Junior Sport Reserve (1,542) (1,542) (1,290) (2,413) -

Tsf To Public Open Space Reserve (12,355) (12,355) (10,150) (57,728) 47,578

Tsf To Mosquito Control Reserve (537) (537) (30) (64) - Tsf To History & Cultural Publications Reserve (1,090) (1,090) (910) (1,460) -

Tsf To Underground Power Reserve (3,985,345) (3,985,345) 0 0 - Tsf To Medical Services Assistance Package Reserve (7,654) (7,654) (6,380) (7,125) -

Interest Free Loan Principal 0 0 0 0 - Tsf of Unbudgeted Muni Restricted Cash 0 0 0 (1,434,380) 1,434,380

Income Set Aside As Restricted Funds (1,286,227) (1,286,227) (1,286,227) (892,381) (393,846)

(74,707,915) (87,223,463) (63,368,704) (44,551,574) (18,817,130)

Adjustment For Non Cash Items Depreciation 7,798,569 7,798,569 2,754,550 1,816,166

Amounts Set Aside To Provisions (200,000) (200,000) 0 0

Accrued Loan Interest (234,685) (234,685) (234,685) (234,685)

Accrued Salary & Wages (269,410) (269,410) (269,410) (269,410)

Movement in Deferred Rates 0 0 0 11,441 (Profit) / Loss On Disposal Of Assets (3,506,519) (3,578,613) (1,988,206) (1,411,166)

3,587,955 3,515,861 262,249 (87,654)

Surplus Brought Forward 1 July 2,195,236 2,195,236 2,195,236 2,195,236

Amount Raised From Rates 18,477,741 18,658,199 19,169,475 18,474,499 694,976

Surplus / (Deficit) 404,914 (57,086) 9,861,135 11,153,863

This statement is to be read in conjunction with the accompanying notes.

86

Operating revenue is above the year to date budget by $705,529 which represents a positive variance of 1.23%.

Operating Expenditure is under the year to date budget by $15,264,311 which represents a negative variance of 31.62%. In accordance with the materiality threshold adopted by Council for the reporting of variances by programme in the Statement of Financial Activity, the following comments are made to provide an explanation of the above variances. General Purpose Funding Revenue Revenue up of 16.64% ($678,349) due to additional interest on reserves Term Deposits brought to account to April 2011 due to cash flow requirements on major projects $766,859. Excess rates adjustment brought forward of $174,482. Lower than expected Interest on Municipal Investments due to lower interest rates YTD $40,249. Lower than Budget Ex Gratia rates contribution invoiced YTD $60,000. Expenditure Expenditure is showing a variance down of 0.39% ($1,644) which is an immaterial variance to report. Governance Revenue Revenue is down 34.81% ($97,018) which is due to actual variance on Income from Pilbara to Parliament & lower interest on Debtors required to be charged YTD. Expenditure Expenditure is down 24.64% ($473,128) which is due to: 1) $329,562 down on Executive Services Office & Project Expenses, still to be completed. 2) $284,847 down on IT Software, Network Expenses, and Main Computer System upgrade due to

work still to be completed in 4th quarter 2011 orders had been placed end 2010. 3) $69,896 down on Karratha Admin Building costs planned in Budget 4) $31,368 up on Employment Costs Corporate Services 5) $37,898 down on Employment Costs Executive due to vacancies, Exec PA, OHS Officer 6) $68,597 down on Office Expenses Corporate Services – Budget Increased in Budget Review 7) $51,873 down on Election & Council members meeting expenses YTD unspent 8) $23,673 down on Employment Costs Strategic Projects, due to Project Manager vacancy 9) $27,969 down on YTD interest repayments on admin building loan due to 30 June 2010 accrual 10) $12,729 down on Leased office & plant expenses for corporate services 11) $440,401 up on Administration costs allocated less Depreciation not yet posted YTD Law, Order and Public Safety Revenue Revenue is up by 15.94% ($39,883) which is due $69,740 income invoiced year to date unbudgeted for Temporary WAPOL Vehicle storage contract less $20,000 not yet received on Grants for community safety. Expenditure is down 14.23% ($214,334) which is due to: 1) $138,179 down on Anti Graffiti Initiatives & Community Safety Budget spread evenly over the

year commenced Qtr 2 2) $38,001 down on Animal control costs & admin allocated, Off-road vehicle signage & education 3) $17,175 down on Depreciation posted til January 2011 4) $11,140 down on off-road vehicle signage and education expenses budgeted. Health Revenue Revenue is down by 32.78% ($28,100) which is due to contribution to medical services package not received from contributors.

87

Expenditure Expenditure is down 23.00% ($206,814) which is due to: 1) $14,365 down on Office Expenses Health Department 2) $18,857 down on MSIS Employment– position was vacant 3) $ 19,449 down on MSIS Retention Payments 4) $110,221 down on Compliance Auditing & Inspections to occurred in third quarter

Education and Welfare Revenue Revenue is showing a variance of down 44.67% ($56,015) which was due to Freemasons Aged person unit reimbursement not yet invoiced ($20,940). Also YTD contribution under budget for Early Learning Specialist Scholarship ($33,894) Pilbara Iron made first contribution in November. Expenditure Expenditure is showing a variance of down 27.66% ($92,685) which is due to: 1) $35,903 down on Early Learning Specialist Scholarship expenses as not commenced til 2nd qtr 2) $16,814 down on Aged Person‘s Homes Contribution YTD 3) $11,330 down on Schools Maintenance Assistance 4) $13,870 down on Depreciation & Building Mtce YTD on Day-care Centres Housing Revenue Revenue is showing a variance down of 33.85% ($815,079) due to Profit not yet realised in asset register on sale of staff housing $743,202 less additional rent on staff housing $6,025 year to date. Expenditure Expenditure is down 69.00% ($1,754,385) which is due to: 1) $124,561 up on Leased Housing due to paid one month in advance 2) $33,522 down on Interest expense on Staff Housing Loans due to 09/10 accrual 3) $54,847 down YTD on expenses budgeted for property management outsourcing 4) $128,246 down on Staff Housing Op & Mtce Costs Year to Date 5) $173,826 down on Depreciation year to date 6) $1,479,455 down on allocation of Staff Housing costs to be offset against Department Budgets

Community Amenities Revenue Revenue has a variance up of 13.30% ($1,222,582) mainly due to: 1) $10,462 up on Domestic Refuse Collection Fees. 2) $32,563 up on Subdivision Clearance Fees 3) $211,668 up on Town Planning Fees 4) $1,350,178 up on budgeted Grants and Contributions ($1.1m received from Finbar towards

community projects & $250k from Pilbara Iron towards Planning Compliance Officer funded position)

5) $88,820 down on Industrial/Commercial Refuse disposal Fees (due to closures & volume) 6) $164,197 down on Hazardous Waste disposal fees 7) $27,613 down on Income from Recycling 8) $36,000 down on Litter Initiatives Funding 9) $27,318 down on Industrial/Commercial Refuse collection Fees 10) $10,000 down on Contributions Economic Development from RDA Expenditure Expenditure is showing a variance down of 16.10% ($1,320,783). The main variances are as follows: 1) $ 251,759 down on Litter Control – reduced staff numbers 2) $136,152 down on Drainage Maintenance Costs 3) $84,769 down on Economic Development Employment Costs – To recode from Community 4) $39,369 down on Domestic Refuse Collection – vacant positions in this area 5) $88,716 down on Depreciation not yet posted for waste collection & landfill ops 6) $529,210 down on Refuse Site Maintenance & Refuse Site 7 Mile & Equipment Replacement 7) $210,178 down on Recycling – staff & plant insufficient to undertake 8) $47,810 down on Support Services Planning expenses 9) $22,502 down on Public toilet maintenance costs 10) $29,830 down on Strategic Planning Projects & Development – revised in Budget review 11) $113,300 up on Wickham Transfer station costs – to reallocate costing to 7Mile incorrectly coded

88

12) $150,900 up on Planning Services Department employment costs year to date Recreation and Culture

Revenue Revenue has a variance down of 2.92% ($606,232). The variance is due to: 1) $116,000 up on Cossack Art Awards Contribution – Invoiced Rio Tinto in advance for 2011 2) $65,684 up on Contribution – St Luke‘s Oval monies returned for project under budget 3) $46,426 up on Lease fees from Telstra towers received. 4) $23,570 up on KEC Programme Income – Attendance has been better than expected. 5) $20,000 up on new grants received Unbudgeted for Dry Season Assistance Scheme 6) $8,634 down on KAC Income YTD - Pool Closures 7) $702,042 down on Grants and Contributions – Bulgarra Community Facility due prior to 30 June 8) $54,340 down on Dept Education contribution to Ovals YTD Roebourne still to Invoice Dept 09/10 9) $16,317 down on Conservation of Cultural Heritage grant expected in 2011 10) $41,992 down on Special Youth Projects Income commenced October 11) $28,500 down on Walkington Theatre lottery west grant not yet invoiced 12) $20,000 down on Community Bus (Public Transport Project) income 13) $19,509 down on Roebourne Pool Income year to date Expenditure Expenditure has a variance of down 20.36% ($2,801,020). The main variances are as follows: 1) $253,565 down on Oval Mtce – occurs in end financial year season 2) $999,289 down on $1m Contribution to Roebourne Youth Centre as budgeted for Dec-10 3) $172,421 down on Parks & Gardens Mtce – due to staff shortages 4) $129,842 down on Karratha Entertainment Centre Expenses less maintenance than expected 5) $122,902 down on Cossack Operating Expenses – Jan-March Closure 6) $174,536 down on Playground Maintenance 7) $194,028 down on Effluent Tank Mtce – further works pending 8) $315,251 down on Karratha Education Leisure & Training Centre expenses 9) $50,000 down on Roebourne Pool Contrib. to Building Assets 10) $52,560 down on Open Space/ Drain Reserve Mtce 11) $103,000 down on Walking Paths Network expenses to undertake 12) $129,797 down on Depreciation not yet posted YTD on recreation assets 13) $74,560 down on hard-court maintenance 14) $66,792 down on pavilion & halls building costs 15) $55,487 down on Community Bus (Public Transport Project) 16) $79,491 down on providing Community Cultural Schemes expense lower than expected 17) $50,000 down on Contribution to St Luke‘s Oval 18) $38,062 down on Karratha Library Operations contribution – council Res May amendment. 19) $31,907 down on Roebourne Aquatic Centre Expenses 20) $15,751 down on Cultural Planning & Development 21) $20,055 down on Junior Sport Development. 22) $12,094 down on Contribution to Walkington Theatre YTD 23) $184,165 up on Employment Costs Recreation, KEC, Community Development, and History

Officers 24) $120,477 up on KAC Bldg Mtce – due to closures and tornado expenses 25) $58,883 up on Karratha Bowling /Golf facility expenses Year to Date 26) $14,814 up on NAIDOC week expenses – remaining wont be expended til June-11

Transport Revenue Revenue shows a variance down of 0.98% ($182,507). The main variances are as follows: 1) $459,805 down on Karratha Airport & Terminal income (revised in Budget Review due to carpark) 2) $264,030 down on Local Govt Road Grants budgeted to be received earlier 3) $48,966 up on Road to Recovery Project Grants Year To Date 4) $360,779 up on Airport Reimbursement Income for additional income raised on contract changes 5) $349,597 up on Tien Tsin Inne income 6) $56,000 down on Govt Grants Other than Roads – Bridge works assistance grant Expenditure

89

Expenditure has a variance of down 16.75% ($1,739,596) the main variances are due to depreciation on infrastructure assets not yet applied and as follows: 1) $266,000 down on Contributions to Bridge works waiting on main Roads to complete & invoice 2) $159,019 down on Interest on Loan – Karratha Airport – due to reversal of 09/10 year 30 June

Interest Accrual YTD 3) $308,317 down on Footpath Mtce 4) $161,279 down on Airside Mtce 5) $143,702 down on Traffic Signs & Control costs 6) $135,832 down on Pastoral Access Rd Mtce 7) $142,170 down on Street Cleaning & Sign Mtce 8) $35,405 down on TTI Kiosk Expenses – due to different purchasing of alcohol range 9) $down on Airport office expenses 10) $25,097 down on Other Roads Expenses 11) $52,337 down on planned Greening of Main Streets Costs – only banners purchased and

installed 12) $40,448 down on Crossover Contributions 13) $16,297 down on Karratha Drainage Study 14) $25,000 down on Annual Contribution to WAPOL for Narcotic Dog Detection not yet paid 15) $12,500 down on Flight display system maintenance 16) $10,078 down on Depot Maintenance expenses YTD 17) $37,724 down on Airport Security Costs 18) $13,609 down on Roebourne Depot Maintenance 19) $19,428 up on Airport Employment costs 20) $34,521 up on Landside Mtce 21) $135,596 up on TTI Employment costs & Bar Expenses inline with increase in revenue 22) $133,673 up on Karratha Terminal Building Mtce

Economic Services Revenue Revenue has a variance up of 17.82% ($237,915). Building Licence fees higher than budget year to date $209,196 and increased Camping Fees at 40 Mile Beach has been received year to date. Expenditure Expenditure has a variance down of 83.13% ($7,220,965) due to Tourist Centre Contributions not yet brought to Account by March of $34,232 as Budgeted less Overrun in employment costs & office expenses Building $8,846. Also Apache Energy $145k contribution to 40 Mile Beach not yet expended. Contribution to Underground Power budgeted YTD $7,306,470 – Not yet paid pending funding agreement instalments finalisation with Horizon Power. Other Property and Services Revenue Revenue has a variance up of 168.70% ($311,753) which is mainly due to additional unbudgeted revenue from supervision charge of subdivisions of $261,347 plus increased Diesel Fuel Rebate received $12,971 & Workers compensation claims above budgeted Income of $44,198.

Expenditure Expenditure has a variance down of 145.49% ($561,041). This is mainly due to: 1) $753,110 up on plant costs & ABC allocations – over allocated as per Plant Reserves transfer. 2) $44,016 up on Workers Compensation Claims expenses (offset by claims Income) 3) $165,810 up on Infrastructure employments costs Technical Services 4) $168,185 down on Employment costs due to vacancies in Waste 5) $118,952 down on Tech Serv & Waste Management – Design & Investigations 6) $87,688 down on Works Office Expenses 7) $30,309 down on Workshop Cleaning & Mtce costs Budget Year to Date. Capital Revenue Capital Revenue shows a variance down of 76.17% ($32,449,364) - Transfers from Reserves Year to Date under Budget of $16,426,997 (Royalties for Regions & Infrastructure) Entries recorded to April 2011 below expected due to delay on Major Capital projects. This has been offset by 09/10 Unspent

90

Restricted Cash brought in. Proceeds from disposal of assets are down by $1,667,421 Year to Date against Budget. New Loan for Underground power $14,612,940 not yet raised as expected 10/11. Loan 99 for Plant Purchases of $1,497,700 budgeted for April; drawdown 13th May 2011. Capital Expenditure

Capital expenditure shows a variance of down 29.69% ($18,817,130). This is mainly due to variances in the following areas:

1) $1,003,444 down on Land purchases as forecast – Council Resolved not to approve BayntonWest lots 2) $5,393,688 down on New Staff Housing Baynton West - $5m order has been placed for construction.

3) $1,087,035 down on Baynton West & Bulgarra Family Centre Buildings – Reforecast in budget review. 4) $2,139,557 down on Airport LV Power & Water Infrastructure upgrade projects behind budget YTD 5) $810,086 on Playground Structures against Budgeted Expenditure Months revised to occur in Apr

6) $1,313,710 Parks – Infrastructure – Cattrall Park Upgrade $2.2m has commenced (architecture only year to date, yet budget spread evenly over the year)

7) $1,320,767 down on Karratha Youth Centre Building Upgrade revised in Budget Review 8) $448,239 Landfill Operations– 7 Mile Liquid Waste Pond Redevelopment under YTD, Litter fencing,

Road works 7 Mile & Weighbridge budgeted evenly over the year. 9) $844,164 on various Public Toilets & Recreation Projects –underspent ytd on Portable toilet blocks &

Bulgarra Precinct-Electrical Upgrade, Softball Diamonds

10) $1,037,705 down on new Shire Portable Admin Building project now commenced cfwd to 11/12 11) $914,521 down on Bulgarra Oval upgrade projects – forecast spend aligned in Budget Review

12) $1,230,903 down on Various Plant & Equip/vehicle Purchases planned YTD– Orders now placed, Waste, Tech Services, Day care Centres, Executive & Admin, Town planning, Health & Safety

13) $223,284 Community Safety – Infrastructure – CCTV & Security purchases to be scoped & tendered

14) $402,979 Beaches – Infrastructure – John‘s Creek boat ramp car park extension 15) $301,000 down on Roebourne Old Shire office improvements Project budgeted to occur Feb-11

16) $188,819 Furniture & Equipment Purchases – Computers Equipment Ordered arriving Jan-11 17) $338,895 Community Safety – Entry Statement Projects – Tendered & commenced cfwd 11/12

18) $351,294 Footpaths & Roads & Streets– Infrastructure 19) $90,895 Roebourne Hall aesthetic works to be completed – Orders placed & commenced 20) $115,000 Child Health Clinics – Millar‘s Well & Karratha Clinic Improvements not yet occurred

21) $64,639 down on Bulgarra Day care Centre upgrade 22) $118,391 down on Waste Bldg Improvements & Equipment purchases at 7 Mile

23) $396,612 down on Airport Equipment & Plant purchases 24) $109,571 down on Upgrade Effluent Systems 25) $51,622 down on Plant & Equipment Purchases – KAC, KEC & RAC orders placed YTD

26) $147,452 up on Karratha Airport Baggage Handling System & Check-In Building Projects due to timing difference on expenditure. The baggage handling project capital has been completed in the first part

of 10/11 Year. Internal Buildings Projects now commenced to cope with growth. 27) $12,819 Town Beautification projects – Pt Samson Entry Statement ahead of budget ytd

28) $232,494 up on Karratha Aquatic Centre Improvements YTD vs. Budgeted Monthly Expenditure 29) $580,363 up on Transfer to Reserves for 09/10 Interest Reversal & Interest brought to account YTD

Rates

Variance shown is $694,976 down YTD after Annual Rates Notices & Budget Review Amendment.

$64m 10/11 Original Budget

05,000

10,00015,00020,00025,00030,00035,00040,00045,00050,00055,00060,00065,00070,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

A$ 000

Months

Capital Expenditure YTD Act v Budg 10/11

Actual

$23.3m $23.3m

91

Shire Of Roebourne

Statement Of Financial Activity for the period ending 30 April 2011

Note 1. Net Current Assets

Note

Year To Date

Actual

Brought Forward 1 July

$ $

Current Assets

Cash and Cash Equivalents - Unrestricted

5,265,282 (855,230)

Net Trust Liabilities in Muni

11,912 (0)

Trust - ATM Floats

(70,071) 0

Trust - Medical Services Incentive Services

13,389 0

Cash and Cash Equivalents - Restricted - LSL & R4R

355,806 344,007

Cash and Cash Equivalents - Restricted - Reserves 2 75,411,994 63,430,970

Cash - Restricted Unspent Grants/Contributions 1 1,283,642 1,283,642

Cash - Restricted Unspent Loans 1 942,220 942,220

Trade and Other Receivables 3 5,522,933 9,286,635

Land held for Resale - Development Costs

0 217,625

Inventories

289,239 300,542

Total Current Assets

89,026,345 74,950,411

Current Liabilities Trade and Other Payables

1,174,261 5,998,043

Bank Overdraft

0 2,546,615

Current Portion of Long Term Borrowings

136,755 1,821,589

Current Portion of Provisions

2,125,167 2,125,167

Total Current Liabilities

3,436,183 12,491,414

Net Current Assets

85,590,162 62,458,997

Plus (Minus) Items To Be Excluded Take Out Reserve Funds

(75,411,994) (63,430,970)

Take Out Fully Restricted Cash (Grants/Contributions)

(1,283,642)

Take Out Fully Restricted Cash (Loans)

(942,220) (942,220)

Take Out Restricted Cash (LSL)

(344,007) (344,007)

Add Back Non Cash Provisions

2,125,167 2,125,167

Add Back Current Borrowings

136,755 1,821,589

Net Current Asset Position

11,153,863 404,914

Note Explanation:

1) Includes amounts received for:

- unspent loan monies

942,220

- PDC Hydrology Grant

40,000

- Waterways Grant-St Luke's Oval

45,455

- Roebourne Enhancement Scheme

331,950

- Roebourne Community Recreation Assoc inc

23,024

1,382,649

92

Shire Of Roebourne Statement Of Financial Activity (con‘t)

for the period ending 30 April 2011

2) Reserves, Long Service Leave and Royalties for Regions (R4R – Karratha Leisure Centre) are Cash Backed

3) Includes Outstanding amounts invoiced for:

- Airlink Pty Ltd 398,731

- Alliance Airlines Pty Ltd 123,128

- Bristow Helicopters Australia 42,509

- Carr Civil Contracting 30,162

- Citi Pacific Mining 23,100

- Department of Education 249,726

- Department of Planning 110,000

- Instant Waste Management 84,861

- Karratha Flying Services 36,678

- Landcorp 434,433

- Lyons & Peirce 355,319

- McMahon Services 44,449

- Ngarluma & Yindjibarndi 47,702

- Pilbara Iron Services 24,654

- Skywest Airlines Pty Ltd 165,218

- Tox Free (Karratha) Pty Ltd 222,231

- Transpacific Industrial Solutions 58,950

- Wa Police 77,030

- Ziggy Contracting 23,646

Total Trade and Other Receivables (incl above) 4,429,270

Total Rates Debtors Outstanding 1,093,663

-

2,500

5,000

7,500

10,000

12,500

15,000

17,500

20,000

22,500

25,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Months

$'000Rate Debtors Position with Comparative Yr

As at 31 March 2011

2009-10

2010-11

Second & Third rates instalments were Due in Oct & Jan respectively

First 10/11 RatesDue Date 31 Aug

93

Shire Of Roebourne Balance Sheet for the period ending 30 April 2011

Note 2: Balance Sheet 2010/11

$

Current Assets Cash On Hand 89,840

Cash and Cash Equivalents - Unrestricted 7,401,304

Cash and Cash Equivalents - Restricted (Trust) 1,477,396

Cash and Cash Equivalents - Restricted 75,767,800

Trade and Other Receivables 5,516,731

Inventories 289,239

Total Current Assets 90,542,310

Non Current Assets

Trade and Other Receivables 91,731

Infrastructure 72,809,374

Property, Plant And Equipment 83,974,084

Total Non Current Assets 156,875,189

Total Assets 247,417,499

Current Liabilities

Bank Overdrafts 0

Trade and Other Payables 1,174,261

Trust Liabilities 1,522,166

Short Term Borrowings 136,755

Short Term Provisions 2,125,167

Total Current Liabilities 4,958,349

Non Current Liabilities

Long Term Borrowings 16,367,024

Long Term Provisions 167,490

Total Non Current Liabilities 16,534,514

Total Liabilities 21,492,862

Net Assets 225,924,637

Equity

Accumulated Surplus 138,831,633

Asset Revaluation Reserve 11,681,010

Reserves 75,411,994

Total Equity 225,924,637

94


for the period ending 30 April 2011

Note 3: Cash and Cash Equivalents

$

Municipal Fund Bank

Cash On Hand 89,840 Westpac on call 2,037,893 Term deposits – Westpac / WATC 6,840,807

8,968,540

Reserves Fund Bank

Westpac on call & Term Deposits 75,411,994 Westpac -Maxi Reserve 355,806

75,767,800

Total Cash 84,736,340

95


by Divisions by Activities for the period ending 30 April 2011 Note 4

2010/2011 Budget

2010/2011 Amended

2010/2011 Year To Date

Amended Budget

2010/2011 Actual To

Date

$ $ $ $

Note: Material Variance is Year to Date Amended Budget to Year to Date Actual ( => 10% or => $10,000)

CORPORATE & EXECUTIVE SERVICES Net (Cost) Revenue to Council for Rates 18,303,399 18,888,006 19,453,682 18,696,377

Net (Cost) Revenue to Council for General Revenue 1,981,744 (864,746) 2,383,486 2,215,535

Net (Cost) Revenue to Council for Corporate Services 1,290,826 1,189,359 7,950,938 590,153

Net (Cost) Revenue to Council for Project Management (111,850) (43,147) (42,486) (31,080)

Net (Cost) Revenue to Council for Information Services (536,389) (592,814) (538,913) (240,786)

Net (Cost) Revenue to Council for Television & Radio Services (19,690) (19,690) (16,607) (14,198)

Net (Cost) Revenue to Council for Members of Council (458,706) (523,025) (488,812) (430,787)

Net (Cost) Revenue to Council for Emergency Services 31,666 11,666 4,377 8,799

Net (Cost) Revenue to Council for Cossack Infrastructure Project (1) (1) (132,988) (55,085)

Net (Cost) Revenue to Council for Executive Admin (1,852,577) (1,703,444) (1,418,452) (1,089,065) Net (Cost) Revenue to Council for Vehicle Storage Temporary Contract 0 0 0 69,740

Net (Cost) Revenue to Council for Human Resources 0 0 0 (6,723)

Net (Cost) Revenue to Council for Public Affairs 0 (27,569) (26,100) (41,019)

Net (Cost) Revenue to Council for Corporate Compliance Services 0 0 0 (16,938)

Net (Cost) Revenue to Council for Transformational Process 0 (170,000) 0 (1,466)

Net (Cost) Revenue to Council for Staff Housing (3,046,529) (2,744,823) 1,166,893 (249,889)

COMMUNITY SERVICES Net (Cost) Revenue to Council for Cossack Art Awards (54,493) (79,713) (50,855) 64,285

Net (Cost) Revenue to Council for Tourism/Visitors Centres (499,139) (499,139) (419,280) (385,052)

Net (Cost) Revenue to Council for Aged Persons Housing (62,168) (62,168) (43,922) (24,141)

Net (Cost) Revenue to Council for Youth Development (169,250) (149,250) (115,600) (65,828)

Net (Cost) Revenue to Council for Other Culture (163,919) (148,819) (107,949) (54,348)

Net (Cost) Revenue to Council for Community Development (848,311) (765,085) (663,377) (916,212)

Net (Cost) Revenue to Council for Walkington Theatre (354,777) (459,001) (308,980) (325,386)

Net (Cost) Revenue to Council for Community Sponsorship (650,211) (657,771) (310,336) (257,490)

Net (Cost) Revenue to Council for Daycare Centres (80,781) (71,881) (166,945) (90,214)

Net (Cost) Revenue to Council for Child Health Clinics (201,032) (203,432) (189,913) (57,691)

Net (Cost) Revenue to Council for Karratha Entertainment Centre (1,457,533) (1,342,493) (1,190,712) (1,010,465)

Net (Cost) Revenue to Council for Karratha Aquatic Centre (859,140) (865,687) (1,464,039) (783,052)

Net (Cost) Revenue to Council for Roebourne Aquatic Centre (186,505) (246,786) (226,312) (147,046)

Net (Cost) Revenue to Council for Libraries (1,219,486) (1,132,826) (1,048,049) (955,894)

Net (Cost) Revenue to Council for Cossack Operations (494,211) (517,211) (431,104) (294,016)

Net (Cost) Revenue to Council for Ovals & Hardcourts 376,147 (256,493) (179,989) (294,031)

Net (Cost) Revenue to Council for Karratha Bowling & Golf (352,745) (352,745) (293,623) (365,439)

Net (Cost) Revenue to Council for Pavilions & Halls (721,670) 2,200,467 (1,729,192) (64,703)

Net (Cost) Revenue to Council for Recreation Projects (2,417,762) (1,829,318) (1,661,170) (880,071)

Net (Cost) Revenue to Council for Playgrounds (254,434) (64,434) (1,572,031) (422,138)

Net (Cost) Revenue to Council for Medical Services (105,930) (105,930) (87,927) (67,200)

Net (Cost) Revenue to Council for Other Buildings (288,353) (188,353) (484,824) (5,481)

Net (Cost) Revenue to Council for Youth Centres 0 (52,068) 530,340 (15,310)

Net (Cost) Revenue to Council for Leisure & Learning Precinct 259,975 (230,025) 363,411 (424,408)

96

Shire Of Roebourne Statement Of Financial Activity (con‘t)

by Divisions by Activities for the period ending 30 April 2011

2010/2011 Budget

2010/2011 Amended

2010/2011 Year To Date

Amended Budget

2010/2011 Actual To

Date

$ $ $ $

COMMUNITY SERVICES (con‘t) Net (Cost) Revenue to Council for Baynton West Family Centre 0 0 0 0

Net (Cost) Revenue to Council for Economic Development (228,838) (228,838) (194,724) (64,472)

DEVELOPMENT & REGULATORY SERVICES Net (Cost) Revenue to Council for Building Control 399,417 190,640 146,182 350,931

Net (Cost) Revenue to Council for Health Services (565,612) (588,212) (474,871) (445,179)

Net (Cost) Revenue to Council for Town Planning (1,297,372) (1,078,540) (921,114) 621,268

Net (Cost) Revenue to Council for Strategic Planning 0 (226,000) (155,750) (156,034)

Net (Cost) Revenue to Council for Community Safety (419,905) (369,750) 6,831 (58,434)

Net (Cost) Revenue to Council for Ranger Services (1,399,565) (1,468,687) (1,257,062) (1,256,638)

Net (Cost) Revenue to Council for Camping Grounds 30,090 175,090 307,890 186,423

INFRASTRUCTURE SERVICES

Net (Cost) Revenue to Council for Waste Collection (1,208,429) (742,202) 419,488 358,249

Net (Cost) Revenue to Council for Landfill Operations 2,954,795 1,835,082 844,766 2,530,480

Net (Cost) Revenue to Council for Waste Overheads 0 0 1,175 774,422

Net (Cost) Revenue to Council for Depots (287,186) (312,979) (270,952) (326,164)

Net (Cost) Revenue to Council for Vehicles & Plant 2,872,365 2,795,644 1,886,129 6,981

Net (Cost) Revenue to Council for Roads & Streets (3,707,301) (3,636,415) (3,826,554) (2,720,901)

Net (Cost) Revenue to Council for Parks & Gardens (2,325,140) (2,333,901) (1,369,362) (794,985)

Net (Cost) Revenue to Council for Drainage (285,843) (285,843) (236,540) (76,922)

Net (Cost) Revenue to Council for Footpaths & Bike Paths (417,805) (417,805) (681,190) (110,003)

Net (Cost) Revenue to Council for Effluent Re-Use Scheme (543,975) (543,975) (1,004,001) (261,502)

Net (Cost) Revenue to Council for Cemeteries (55,176) (55,176) (46,238) (55,693)

Net (Cost) Revenue to Council for Public Toilets (436,010) (443,010) (409,508) (276,654)

Net (Cost) Revenue to Council for Beaches, Boat Ramps, Jetties (91,007) (91,007) (492,512) (69,170) Net (Cost) Revenue to Council for Roebourne Enhancement Scheme 0 0 0 0

Net (Cost) Revenue to Council for Town Beautification (1,482,125) (1,482,125) (1,485,360) (1,187,804) Net (Cost) Revenue to Council for Private Works & Reinstatements 1,589 4,589 5,160 (4,729)

Net (Cost) Revenue to Council for Works Overheads 0 0 (39,631) 902,340

Net (Cost) Revenue to Council for Parks & Gardens Overheads 0 0 (3,280) 717,811

Net (Cost) Revenue to Council for Karratha Airport 3,734,595 4,150,757 2,466,451 2,438,770

Net (Cost) Revenue to Council for Tien Tsin Inne 375,284 (24,716) (27,919) 232,717

Net (Cost) Revenue to Council for Other Airports (17,011) (17,011) (15,450) (2,916)

Net (Cost) Revenue to Council for Tech Services 248,784 199,345 144,791 (2,632,160)

Net (Cost) Revenue to Council for Tech Services Overheads (624,784) (584,784) (480,843) (365,056)

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10.3 LOAN 96 - COSSACK INFRASTRUCTURE

File No: FM.16

Attachment(s) Indicative Loan Termination - Treasury Corporation

Responsible Officer: Director Community And Corporate Services Author Name: Executive Manager Corporate Services Disclosure of Interest: Nil

REPORT PURPOSE To consider the repayment of Loan 96 – Cossack Infrastructure inclusive of ‗early payment premium‘.

Background Loan 96 – Cossack Infrastructure $1,300,000 was drawn down 21 April 2005 from Western Australian Treasury Corporation as part of Council‘s plan to secure matching funds from the State Government for the future development of Cossack as a town.

Issues Council has expended $357,800 of the Loan Funds to procure Electrical Cable .................................................................................................... $224,565 Fibre Access Point .................................................................................................$40,931 Telstra Extended Network ......................................................................................$70,000 Various other equipment , planning and preparation for the Cossack Infrastructure Project ......................................................................$22,304 Audited unspent Loan Funds 2009/2010 ........................................................... $942,200 As at 21 April 2011 the remaining Debt Balance to Western Australian Treasury Corporation was $911,181.56, reflecting that the Loan Repayments are now effectively being funded by the Unspent Loan Portion. Advice from Departmental Officers has confirmed that, upon settlement of Loan 96 - Cossack Infrastructure, the utilisation of the equipment procured for Cossack Infrastructure can be utilised on other Shire projects (or disposed off) as they are no longer tied to borrowings. This would enable for the Electrical Cable to be considered, without requirement for a Change of Purpose for Borrowings, for utilisation in the Karratha Airport Electrical Upgrade project

Options Council has the following options available: 1. Repay the outstanding balance of Loan 96 – Cossack Infrastructure 2. Maintain Loan 96 – Cossack Infrastructure for its intended purpose 3. Repurpose Loan 96 – Cossack Infrastructure via the 2011/12 Budget

Policy Implications Council can reconsider financing future development of Cossack when required.

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Legislative Implications Local Government Act 1995 Subdivision 3 — Borrowings 6.20. Power to borrow(3) Where a local government has exercised a power to borrow

and — (a) it does not wish to proceed with the performance of the

function or the exercise of the power for which the power to borrow was exercised; or

(b) after having completed the performance of the function or the exercise of the power for which the power to borrow was exercised, any part of the money borrowed, credit obtained or financial accommodation arranged has not been expended or utilized, the local government may resolve* to expend the money or utilize the credit or financial accommodation for another purpose if one month‘s local public notice is given of the proposed change of purpose. * Absolute majority required.

(4) A local government is not required to give local public notice under subsection (3) —

(a) where the change of purpose has been disclosed in the annual budget of the local government for the relevant financial year; or

(b) in such other circumstances as are prescribed. (5) A change of purpose referred to in subsection (3) is to be

disclosed in the annual financial report for the year in which the change occurs.

Financial Implications An indicative Loan Termination amount of $933,462.58 has been supplied for Council consideration with a settlement date of Wednesday 6 July 2011. Interest payments of $278,814 will be saved from the early payment of the Loan.

Conclusion In the absence of current costings and timeframes for the construction of Cossack Infrastructure it is recommended that the balance of Loan 96 – Cossack Infrastructure is repaid to Western Australian Treasury Corporation.

Voting Requirements Simple.


That Council: Resolves to include the repayment of outstanding Loan 96 – Cossack Infrastructure funds in the Draft 2011/2012 Budget based on the Western Australian Treasury Corporation Indicative Loan Termination of $933,462.58 for settlement on Wednesday 6 July 2011.

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ATTACHMENT 1 - INDICATIVE LOAN TERMINATION - TREASURY CORPORATION

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11 COMMUNITY AND CORPORATE SERVICES

11.1 ALTERNATIVE NAMING FOR BAYNTON FAMILY CENTRE

File No: CP.187

Attachment(s) 1. Council Policy CS9

2. Email Supporting Pam Buchanan

Responsible Officer: Director Community And Corporate Services

Author Name: Manager Community Facilities Disclosure of Interest: Nil

REPORT PURPOSE To review the naming of the Baynton Family Centre, under Council Policy CS9 (Naming of Parks, Reserves and Buildings), in light of late submissions.

Background. The process for naming Council facilities is detailed in Council policy CS9 (Naming of Parks, Reserves and Buildings), which was recently revised at the OCM of March 2011. The current iteration of Council Policy CS9 can be viewed as attachment 1 which outlines all criteria. During February 2011, Officers invited community nominations for the naming of the then titled ―Baynton West Family Centre‖ located on the corner of Gardugarli Drive and Marri Marri Parade . During this period, one (1) submission was received in the allocated period, and a further submission was received several days late. The late submission was dismissed and not presented at the March OCM. Following the March OCM, Council‘s resolution was;

―That the naming of the Baynton West Family Centre be deferred until the April 2011 Ordinary Council Meeting so that further investigation into naming options may be undertaken.‖ Res No: 151553

Officers presented Council with a variety of marketable and logical names at the April OCM, and made no reference to the previous applications (either correctly or incorrectly received). Following this report Council resolved to;

―..name the facility located on the corner of Gardugarli Drive and Marri Marri Parade the ―Baynton Family Centre noting that the name does not meet existing criteria identified in Policy CS9 (Naming of Parks, Reserves and Buildings), however, the name is both logical in term of the location and function of the proposed community facility.‖ Res No: 151589

It should be noted that during the March/April period, Council endorsed a revised policy CS9 (Naming of Parks, Reserves and Buildings), which allowed more flexibility in regards to naming facilities. As a result the late submission originally received in early March, and the endorsed name of Baynton Family Centre, now met the criteria of policy CS9. Officers feel in terms of fairness and probity, the late submission should be heard by Council.

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Issues The late submission was supporting the nomination of Pam Buchanan. The nomination of Pam Buchanan will be assessed against the criteria associated with Re-naming existing facilities, which includes, but not limited to, the below criteria;

Criteria Justification

Person is considered to be of worthy honour. From 1967 to 1976, Buchanan worked as a pre-school administrator at Roebourne, Western

Australia, and during this time ran two kindergartens for indigenous children. She was

also in charge of the Aboriginal Adult Education centre. Later she worked as senior personnel secretary at Cliffs Robe River Iron Associates,

and then as electorate assistant to Peter Dowding (Member of the Legislative Council) at

the Karratha office, it was following this in 1976 when Pam began a career in Politics.

During her parliamentary career Pam Buchanan demonstrated a strong commitment to equal

opportunity, and had a particular empathy for the unique problems faced by Australia‘s indigenous

population. Pam had also personally experienced discrimination in the workplace (denied a promotion because she was a woman) and

vigorously supported the Equal Opportunity Bill in 1984. Pam fought to arrest the spiralling cost of

goods in her isolated northern electorate, which was largely a problem of transport costs.

. Made a significant contribution to the local

community (i.e. two or more full terms in State/Federal Parliament).

Pam Buchanan entered Parliament in 1983 when

she was elected for the seat of Pilbara with a swing of 18%. She was the first woman to win

Pilbara, which was considered a ‗tough‘ seat in a largely pastoral and mining electorate.

Pam resigned from the ALP in 1990 after losing her Cabinet position in a ministerial reshuffle,

standing then as an Independent. Ill health forced Buchanan to retire from Parliament in early 1992,

around a month before her death in March 1992.

Options Given Council‘s decision to name the facility during the OCM of April 2011, was based on function/purpose/location, both the current name of Baynton Family Centre and the submission of Pam Buchanan, meet the criteria as per Council Policy CS9. Hence Council has the option to; 1. That Council retain the current name for the facility located on the corner of Gardugarli

Drive and Marri Marri Parade as the Baynton Family Centre; OR 2a) That Council considers to rescind resolution number 151589 of the April 2011 Ordinary

Council Meeting, naming the facility located on the corner of Gardugarli Drive and Marri Marri Parade as the Baynton Family Centre; (Absolute Majority)

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AND 2b) That Council rescind resolution number 151589 of the April 2011 Ordinary Council

Meeting, naming the facility located on the corner of Gardugarli Drive and Marri Marri Parade as the Baynton Family Centre; (Absolute Majority)

AND

2c) That Council name the facility located on the corner of Gardugarli Drive and Marri Marri Parade as the Pam Buchanan Family Centre. (Simple Majority)

OR

3a) That Council considers to rescind resolution number 151589 of the April 2011 Ordinary Council Meeting, naming the facility located on the corner of Gardugarli Drive and Marri Marri Parade as the Baynton Family Centre; (Absolute Majority)

AND 3b) That Council rescind resolution number 151589 of the April 2011 Ordinary Council

Meeting, naming the facility located on the corner of Gardugarli Drive and Marri Marri Parade as the Baynton Family Centre; (Absolute Majority)

AND

3c) That Council name the facility located on the corner of Gardugarli Drive and Marri Marri Parade as the Pam Buchanan Baynton Family Centre. (Simple Majority)

Policy Implications CS9 – Naming of Parks, Reserves and Buildings.

Legislative Implications In relation to Council‘s ability to rescind or revoke a motion, the following applies;

1) Section 5.25 of the Local Government Act 1995 2) Regulation 10 of the Local Government (Administration) Regulations 1996

Financial Implications Nil.

Conclusion Councils Community Facilities Department is presenting options regarding the naming of the facility located on the corner of Gardugarli Drive and Marri Marri Parade in line with Council Policy CS9 (Naming of Parks, Reserves and Buildings). Officers suggest that Council resolve as per Option 1 of this report and retain the name of the facility as the Baynton Family Centre. The Officers recommendation supports a consistent approach from the administration to name facilities that reflect a function and location description as identified in previous reports.



That Council: Retain the current name for the facility located on the corner of Gardugarli Drive and Marri Marri Parade as the Baynton Family Centre.

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ATTACHMENT 1 - COUNCIL POLICY CS9

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106

ATTACHMENT 2 – EMAIL SUPPORTING PAM BUCHANAN

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11.2 BAYNTON FAMILY CENTRE - CAFE TENDER G16 - 10/11

File No: CM.43

Attachment(s) Nil

Responsible Officer: Director Community and Corporate Service Author Name: Manager Community Facilties Disclosure of Interest: Nil

REPORT PURPOSE To consider options regarding the tenancy of the Baynton Family Centre Cafe Module, following a formal Tender process.

Background At the Ordinary Council Meeting of November 2010 Council resolved under resolution number 151396 to;

―3. Approve criteria as detailed in the report for selecting a commercial entity to lease and operate the Cafe component (Retail Lease) for a lease term of 5 years & 5 years, AND 7. Delegate authority to the Chief Executive Officer to negotiate lease fees with potential tenants in order to obtain an optimal balance of cost recovery and community benefit, with a further report presented to Council once negotiations have been finalized by the CEO;....‖

As the projected gross income for the cafe module and the proposed lease fee were both in excess of $100,000, the Local Government Act (section 3.58) states a formal Tender process is required. Officers proceeded with the Tender process and the documents were initially advertised in the West Australian Newspaper on the 30th April 2011 and released to the market on the 2nd May 2011, the submission closed on the 25th May 2011. The proposed Lease fee for the cafe module was derived through market analysis, regarding commercial operations and local modelling. Officers based the lease fee on a square metre rate of $550, which was consistent with local commercial modelling at the time of Tendering.

Issues The Tender documents were requested by the following entities; Organisation Date Collected

Amy Troy 3rd

May 2011

Jaskarandeep Singh 10th May 2011

Bev White 13th May 2011

Following the Tenders formally closing on the 25th May 2011, no Tender submissions were received. Officers have since made contact with the organisations that requested the Tender documents and requested feedback regarding why they did not choose to submit and if they

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are willing to negotiate with Council regarding the management of the premises. This feedback is detailed in the table below; Organisation Reason not to submit Willing to negotiate with SoR

Amy Troy Currently not in Hospitality

industry and doesn‘t have a business plan in place for

potential Cafe operations.

Yes. Very Interested

Jaskarandeep Singh N/A N/A

Bev White Too busy to submit documents

in a quality that felt acceptable. Additional concerns over

attracting and retaining staff

Yes. Very Interested

As no submissions were received through formal Tender process Council now has the ability, under Section 3.58 of the Local Government Act, to negotiate with the market. Officers suggest further negotiations with the wider market should be explored for Council to include duplicating Cafe management with other vacant facilities with in the facility.


1. Direct the Chief Executive Officer to commence negotiations with the wider market, in relation to the management of the Baynton Family Centre Cafe module, and report back to Council with findings and recommendation in July 2011. OR

2. To reject all recommendations and provide alternative direction through the Chief Executive Officer.

Policy Implications Nil

Legislative Implications Section 3.58 of the Local Government Act 1995 as outlined below: Disposing of property 3.58. (1) In this section — ‗‗dispose‘‘ includes to sell, lease, or otherwise dispose of, whether absolutely or not; ‗‗property‘‘ includes the whole or any part of the interest of a local government in property, but does not include money. (2) Except as stated in this section, a local government can only dispose of property to — (a) the highest bidder at public auction; or 72 Local Government Act 1995 s. 3.58 (b) the person who at public tender called by the local government makes what is, in the opinion of the local government, the most acceptable tender, whether or not it is the highest tender. (3) A local government can dispose of property other than under subsection (2) if, before agreeing to dispose of the property —

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(a) it gives Statewide public notice of the proposed disposition — (i) describing the property concerned; (ii) giving details of the proposed disposition; and (iii) inviting submissions to be made to the local government before a date to be specified in the notice, being a date not less than 2 weeks after the notice is first given; and (b) it considers any submissions made to it before the date specified in the notice and, if its decision is made by the council or a committee, the decision and the reasons for it are recorded in the minutes of the meeting at which the decision was made. (4) The details of a proposed disposition that are required by subsection (3) (a) (ii) include — (a) the names of all other parties concerned; (b) the consideration to be received by the local government for the disposition; and (c) the market value of the disposition as ascertained by a valuation carried out not more than 6 months before the proposed disposition.

Financial Implications Council should note that the conditions originally set out during the Tender process relating to financial responsibilities are unlikely to be retained if Council consider negotiations.

Conclusion The management and operation of the Baynton Family Centre – Cafe module was formally Tendered through the month of May 2011. Three (3) organisations collected the Tender documents; however no submission were received by the Shire. Council now has the ability through the Local Government Act (section 3.58) to explore a variety of options. Officers would suggest negotiating with the market to explore all option available to Council.



That Council: Direct the Chief Executive Officer to commence negotiations with the wider market, in relation to the management of the Baynton Family Centre Cafe module, and report back to Council with findings and recommendation in August 2011.

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11.3 BULGARRA SPORTING PRECINCT TENNIS COURTS FLOODLIGHTS

UPGRADE

File No: PK.2

Attachment(s) Map of Tennis Courts

Responsible Officer: Director Corporate And Community Services Author Name: Strategic Projects Administration Coordinator Disclosure of Interest: Nil

REPORT PURPOSE To consider an allocation in the 2011/12 Budget to enable approval of a variation to the budget and possible variation to the scope of works for works undertaken for the upgrade of the Bulgarra Oval, in particular the tennis court project.

Background At the meeting of Council held on the 6/12/10 Item 8.3 addressed the budget amendments for the Bulgarra Sporting precinct project. Resolution 151440 determined that the budget for the Electrical and Floodlighting project was to be established as follows: Total Project Budget $1,824,841 This was apportioned to the various elements of the contract as follows: Electrical upgrading $1,030,640 Softball Floodlighting $ 518,201 Netball Floodlighting $ 96,000 Tennis Court Floodlighting $ 180,000 In addition to this Council approved the sum of $90,000 for Project Management costs and various fees and charges. With respect to the Netball/Tennis Court floodlighting the expenditure thus far has been $40,343 to relamp the netball courts. This is the contract cost and does not include various fees and charges which amount to an additional 15% or $6,000. The contract with O‘Donnell Griffin to provide the Bulgarra Sporting Precinct Floodlight and Electrical Upgrade included a Provisional Sum allowing $180,000 for the removal of existing tennis court lighting, and installation of new floodlighting complete with poles and footings. The quote for these works has come in higher than was anticipated at a total $340,000.

Issues The original estimate for the provision of Tennis Courts Floodlights was compiled by the supplier of the floodlights and poles using costs applicable to the Perth area. This cost was then escalated by 30% to allow for transportation, travel, accommodation and the higher local charges for cranage and materials. The floodlighting contractor has since begun installing the floodlight poles for the Softball Diamonds and during this process has encountered difficulties in procuring accommodation, higher than anticipated concrete costs, labour costs and steel pricing.

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Another factor has been the higher than anticipated pole costs due to the cyclonic rating required and the electrical contractors‘ costs for installation of the cabling. These items were not designed for the Tennis Court Floodlights at tender stage. The initial costing was based on a two day installation, however due to the conditions referred to above and detailed in the attached letter this has been extended to nine days. The supplier of the floodlights and poles has indicated it will take three months from order date to receive and install the Tennis Court Floodlights. This time delay has led to the Tennis Court Floodlights being flagged for inclusion in the 2011/12 Draft Budget. Due to the significant increase in the projected costs for the tennis club lighting project, Officers from the Community Facilities division undertook to revisit the nature of the project with the tennis club and to reassess the club‘s view of the priorities for capital works within the club. The club has clearly articulated their priorities as:

1) Court resurfacing (in priority order court 3, 4, 1 and 2) see attachment 2) Court lighting 3) Court resurfacing (in priority order court 7 and 8)

Cost estimates have been obtained and based upon the proposed budget amendment for the lighting project being $340,000 officers believe that four (4) courts could be resurfaced will courts 3 and 4 lighting being upgraded to current Australian standards. Project budget may be summarised as- Individual Court resurfacing cost $25,000 plus 65% Karratha loading = $41,250 Four court resurfacing $165,000 Removal and disposal of existing court coverings $10,000 Relamp the existing light poles on all courts $50,000 Contingencies (10%) $22,500 Project management fees $15,000 Total project budget $262,500


1) Agree to a revised budget of $840,000 (inclusive of project management and consultancy fees) for the completion of the Bulgarra Sporting Precinct Tennis Court Floodlights and include in the 2011/12 Draft Budget for consideration.

Or

2) In view of the consultation with the local tennis club and the associate priorities for the upgrading of the Bulgarra Sporting Precinct tennis courts, Council may consider to change the project scope of works to incorporate the resurfacing of the 4 western artificial sand filled tennis court surfaces and relamp lighting at a project cost of $262,500. This option will require a budget amendment of $22,248 with the required funds accessed from the Infrastructure reserve

Or 3) Change the project scope of works to incorporate the resurfacing of the 4 western artificial sand filled tennis court surfaces and select one of the lighting options below.

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3a Provide new floodlight installations to two courts together with the

necessary underground wiring for all courts to provide for progressive

upgrading. Or

$150,000

3b Provide new floodlight installations to four courts together with the necessary underground wiring for all courts to provide for progressive upgrading. Or

$220,000

3c Provide new floodlighting to competition standard for all courts $340,000

4) Not approve the Variation for supply and installation of the Tennis Court Floodlights

at the Bulgarra Sporting Precinct and go to tender at a later date. 5) Not approve the variation for the Tennis Club lighting project and do no works to the

tennis courts and consider the upgrade of the facility at a future date.


Legislative Implications As per Local Government Act 1995 sec 6.8 changes to budgets need to be authorised in Advance by resolution.

A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure – 1. (a) is incurred in a financial year before the adoption of the annual budget by the

local government; 2. (b) is authorised in advance by resolution*; or

(c) is authorised in advance by the mayor or president in an emergency. Council is required to consider the Variation to enable this aspect of the Project to proceed.


The Bulgarra Sporting Precinct Floodlight and Electrical Upgrade adopted by Council at the Special Meeting 6 December 2010 (Resolution Number 151440), totals $1,806,640. This budget has been revised as a result of the variations and Council is now asked to consider adopting an amendment to this budget inceasing to a total of $1,828,888. The changes are as follows

Budget Item Res# 151442

Proposed Budget Amendment Change

Softball Floodlights $500,000 $627,447 $127,447

Oval Electrical Upgrade $1,030,640 $872,023 -$158,617

Netball Floodlights $96,000 $66,918 -$29,082 Tennis Court Floodlights and courts $180,000 $262,500 $82500

$1,806,640 $1,828,888 $22,248

This amendment would result in an increase to the adopted Bulgarra Sporting Precinct Floodlight and Electrical Upgrade budget of $22,248. Council has received $1,500,000 in Royalties for Regions funding toward the Bulgarra Sporting Precinct Floodlight and Electrical Upgrade. The completion date for this project as per the Financial Assistance Agreement is June 2011. The Bulgarra Tennis Courts Floodlight Upgrade Variation (if approved) will not be completed until October / November 2011. As the approved aspects of the Project will have been

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completed to the value of the Royalties for Regions funding the Tennis Courts Floodlights will be funded entirely by Council and proposed via the infrastructure reserve account.

Conclusion It is the officers recommendation that Council approve the scope of works for the Bulgarra Tennis club to be modified to accommodate the resurfacing of 4 tennis courts (at an indicative cost of $190,000) and the relamping of the existing lights (at an indicative cost of $50,000) at the facility. The total project cost is estimated at $262,500. This expenditure can be substantially accommodated within the existing budget with only a $22,248 shortfall requiring a budget amendment. The completion of the Tennis Court Floodlight and court upgrade will enhance the overall improvements being undertaken at the Bulgarra Sporting Precinct. While the majority of this expenditure may be accommodated within the existing budget, in order to allow this aspect of the project to be completed a budget amendment of $22,248 is required for the Bulgarra Sporting Precinct Floodlight and Electrical Upgrade. The budget allocation will be required to be identified in the 2011/12 Draft Budget with the additional funds to be allocated from the Infrastructure reserve account.



That Council:

1) Agree to a revised budget of $1,828,888for the Bulgarra Sporting Precinct Floodlight and Electrical Upgrade and include $262,500 in the 2011/12 Draft Budget for consideration.

2) Adopt the following budget amendments to the Bulgarra Sporting Precinct Floodlight and Electrical Upgrade Project, with the additional $22,248 to be accommodated from the Infrastructure reserve account-

Budget Item Budget

Year Account

/Job Res# 151442

Proposed Budget

Amendment Change

Softball Floodlights 2010/11 933431 $500,000 $627,447 $127,447

Oval Electrical Upgrade 2010/11 934050 $1,030,640 $872,023 -$158,617

Netball Floodlights 2010/11 933437 $96,000 $66,918 -$29,082 Tennis Court Floodlights and courts 2010/11 budget to be carried forward 2011/12 933438 $180,000 $262,500 $82500

$1,806,640 $1,828,888 $22,248

3) Authorise the CEO to approve the variation to enable procurement to relamp

the Bulgarra Sporting Precinct Tennis Courts 4) Agree to amend the scope of works within the Bulgarra Sporting Precinct

project to include the resurfacing of four tennis courts.

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ATTACHMENT 1 – MAP OF TENNIS COURTS

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11.4 LEASE FOR LOT 179 STURT PEA ROAD WICKHAM

File No: LS.7

Attachment(s) 1. Submission from Current Lease Holders

2. Map of Leased Area

Responsible Officer: Director Community and Corporate Services Author Name: Senior Recreation Development Officer Disclosure of Interest: Nil

REPORT PURPOSE Seek Council‘s intention in relation to the use of Lot 179 Sturt Pea Road Wickham, currently know as the Wickham Horse Riders Club.

Background Reserve 39140 which encompasses Lot 179 Sturt Pea Road Wickham is zoned for Equestrian purposes. Previously, Council had a 21 year lease with the Wickham Horse Riders Club for use of this reserve which expired on January 1 2007. At this time it was made aware to the Shire that the club was no longer in existence and a caretaker was residing onsite working with two individuals training horses for the Roebourne Race rounds as well as maintaining the premises. An enquiry was subsequently received from a member of the public indicating they were interested in leasing the reserve following the expiration of the Wickham Horse Riders Club lease. Discussions with the individuals currently utilising the facilities and the enquiring member of the public indicated that the caretaker was unwell and had no other living arrangements available to him. At this point it was agreed by all parties, that no further action on the reserve be taken until the situation with the caretaker was resolved. In June 2007, the Shire was notified that the caretaker had relocated and advertised publicly seeking expressions of interest from community groups or individuals who may be interested in utilising the reserve for equestrian purposes. One submission was received outlining the history of the club and identified the upgrades the applicants had made to the premises since utilising the facility. Council resolution 14227 agreed to enter into a 3 year lease agreement with the applicants, Michael Ball and Mick Reid at a peppercorn rental fee.

Issues The 3 year lease period expired on the 14th October 2010 and both Michael Ball and Mick Reid are seeking a new lease for the reserve to ensure the longevity of their not for profit equestrian activities. The submission attached, clearly articulates the history of the previous Horse Riders club, what maintenance, upgrades and programs have been undertaken by Michael Ball and Mick Reid over the past 3 years and a future vision for the reserve. This facility has engaged the community heavily with several local families involved with the horses and the upkeep of the premises. One of the main aims is to give the local youth the knowledge, skills and abilities in maintaining stables and the upkeep of horses.

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The intentions of the previous lease agreement provided that the 3 year period would give the individuals the opportunity to establish and develop their operations as stated in their original submission. Following the conclusion of this period, if evidence could show that the operations have been conducted in accordance with the lease agreement a more substantial lease period would be sought. The submission attached to this report provides a clear indication of what has been achieved over the past years and is a strong case to extending the lease agreement. Additionally the submission attached details future plans by Michael Ball and Mick Reid to reinstate a not for profit association at this location for the purpose of equestrian education. This intention will become a condition of the lease. The previous lease agreement involved the payment of a $1 per annum rent. Given our current leasing arrangements with many community groups, it is fair to offer the use of this facility at a peppercorn rental. However to bring the term ―peppercorn rental‖ inline regarding a consistent fiscal amount, officers would recommend the amount $10 per annum. Officer are proposing to use the standard Lease agreement for community groups, developed by Kott Gunning, be utilised for this lease. In order to maintain Councils consistent approach when leasing community orientated properties, officers would suggest that the current proponents form an incorporated body so that the lease may be assigned not to individuals but to the incorporated body.

Options Council has the following options available: 1. Council state intention to enter into a lease with an incorporated body (to be formed by current tenants) for a period of 5 years with the option of a further 5 years at a peppercorn lease fee of $10 per annum with the both individuals responsible for all outgoings relating to the premises, and advertise intentions for a minimum of 2 weeks, with community submissions and proposed alterations to lease by proposed tenants be presented to the Ordinary Council Meeting of July 2011. Or 2. Council state intention to enter into a lease with an incorporated body (to be formed by current tenants) for a period of 10 years with the option of a further 10 years at a peppercorn lease fee of $10 per annum with the both individuals responsible for all outgoings relating to the premises, and advertise intentions for a minimum of 2 weeks, with community submissions and proposed alterations to lease by proposed tenants be presented to the Ordinary Council Meeting of July 2011. Or 3. Council state intention to enter into a lease with an incorporated body (to be formed by current tenants) for a period of 21 years at a peppercorn lease fee of $10 per annum with both individuals responsible for all outgoings relating the premises, and advertise intentions for a minimum of 2 weeks, with community submissions and proposed alterations to lease by proposed tenants be presented to the Ordinary Council Meeting of July 2011. Or 4. Council agree to alternative leasing conditions as amended


Legislative Implications Section 3.58 of the Local Government Act 1995 as outlined below:

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Disposing of property 3.58. (1) In this section — ‗‗dispose‘‘ includes to sell, lease, or otherwise dispose of, whether absolutely or not; ‗‗property‘‘ includes the whole or any part of the interest of a local government in property, but does not include money. (2) Except as stated in this section, a local government can only dispose of property to — (a) the highest bidder at public auction; or 72 Local Government Act 1995 s. 3.58 (b) the person who at public tender called by the local government makes what is, in the opinion of the local government, the most acceptable tender, whether or not it is the highest tender. (3) A local government can dispose of property other than under subsection (2) if, before agreeing to dispose of the property — (a) it gives Statewide public notice of the proposed disposition — (i) describing the property concerned; (ii) giving details of the proposed disposition; and (iii) inviting submissions to be made to the local government before a date to be specified in the notice, being a date not less than 2 weeks after the notice is first given; and (b) it considers any submissions made to it before the date specified in the notice and, if its decision is made by the council or a committee, the decision and the reasons for it are recorded in the minutes of the meeting at which the decision was made. (4) The details of a proposed disposition that are required by subsection (3) (a) (ii) include — (a) the names of all other parties concerned; (b) the consideration to be received by the local government for the disposition; and (c) the market value of the disposition as ascertained by a valuation carried out not more than 6 months before the proposed disposition.

Financial Implications Financial Implications will be detailed in Ordinary Council Meeting of July 2011, following negotiations with proposed tenants.

Conclusion For the past 3 years, Michael Ball and Mick Reid have occupied the reserve to conduct equestrian activities in according with the vesting order. They have shown a long interest in the reserve and maintained the premises in accordance with their current leasing arrangements. Both individuals are working towards becoming an incorporated association to ensure longevity and provide a significant benefit to the community. In order to maintain Councils consistent approach when leasing community orientated properties, officers would suggest that the current proponents form an incorporated body so that the lease may be assigned not to individuals but to the incorporated body.

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Council indicate their intention to enter into a lease for Lot 179 Sturt Pea Road, Wickham with the current tenants once an incorporated body has been formed for a period of 10 years with the option of a further 10 years at a peppercorn lease fee of $10 per annum, subject to: a) Michael Ball and Mick Reid forming an incorporated body for the lease to be

assigned; b) The Lessee be responsible for all outgoings relating to the premises; c) Advertise proposed lease intentions for a minimum of 2 weeks, with community

submissions and proposed lease to be presented to Council once the incorporated body has been formed.

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ATTACHMENT 1 - SUBMISSION FROM CURRENT LEASE HOLDERS

Application for Lease: Former: Wickham Horse riders‘ Club Address: 179 Stuart Pea Road Lot: 179 WICKHAM Reserve: 39140 Applicants: Michael Ronald Ball

Of 46 Jacaranda Place Wickham Mobile: 0408057226 Mick Reid Mobile: 0437510456

PO Box 1310 Karratha 6714 To the Shire of Roebourne Council Members The above named applicants would like to request that we be considered for an extension to the above mentioned lease beyond the current arrangement which expires in October 2010. Below is an outline out what has been achieved to the premises to date and future plans and developments. History Originally this lease was set up for the Pony Riders Association approximately 30 years ago. About 20 years ago Ronnie Mitchell moved onto the lease to care take and also to keep horses for training and racing purposes. For the past 5 years I have kept horses at the stables and have received training, knowledge and skills passed down by Ron with regard to the keeping and training of horses for the local Pilbara Race Round. Weeks before his death Ron asked that in his memory we carry on his work and that the stables be named ‗Bess Haven Lodge‘ after one of his favorite trained race horses should we be able to secure the lease for the future. Buildings Currently on the lease are living quarters for a Care taker (12 x 3 mtr), feed shed (40 x 3 mtr), tack room to house all horse equipment and safety gear, fully functional ablution block with access to running water which the shire assisted in putting in place in 2009, 8 horse boxes, a roll yard and 3 yards for general purpose grazing. Work Already Done We have continued to install steel fencing around the premises with lockable gates to ensure the safety of the public should a horse get out. Local community members who have a keen interest have been donating their time and machinery to clean up the surrounding areas for appreance and to minimize the risk of bush fires. We have established lawn and planted many fruit and native trees and shade areas around the property with the intent of minimizing the dust issues. We are very keen to continue on upgrading the facilities for both safety and appearance of the property. We have currently 2 horses which are used by children of all ages to come out and learn how to not only ride but feed, groom and look after their well being. Proposed Use and Vision

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Bess Haven Lodges vision for the future is to continue on using the stables for the training of race horses, keeping of ponies and general hacks for hobby purposes. The ‗stables‘ has become a community involvement with quite a few families becoming engaged with the horses and the upkeep of the premises. The main objective is to give youth the opportunity to get out of town and to pass on our knowledge of how to run a stable, safe riding techniques and the responsibilities of keeping a horse. We encourage as many youth as possible to visit and participate. We would also like to further develop the Stables up to a standard in which we could offer other horse owners a place to house their animals which hopefully would encourage more participation at the lodge with having a secure and safe place to house horses. I have successfully gained my thoroughbred horse trainers license (held for two years) and have a full time professional jockey / horse breaker in Rosalyn Bynder (over 23 years of experience) who together over see all training / track work, and riding lessons. Currently we are working towards becoming an incorporated body to further strengthen the stables ability to attract more local kids. This will assist in insurances, riding equipment and feed which will enable the lodge to keep certain horses all year round. Further plans to develop the existing builds are a priority in attracting more people to the lodge;

Kitchen facility

Better living accommodation for over nigh stays

Ablution block to accommodate both male and female facilities.

Solar power energy – to run fridges, lights, etc Conclusion We are seeking Councils support in order to secure a long term lease on the premises from which we currently operate. As previously stated, we are working towards becoming an Incorporated Association to ensure our longevity and so that we can be of significant benefit to the whole community.

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ATTACHMENT 2 – MAP OF LEASED AREA

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11.5 ANNUAL COMMUNITY SPONSORSHIP 2011 / 2012

File No: GS.41

Attachment(s) NIL

Responsible Officer: Director Community and Corporate Services Author Name: Community Development Officer Disclosure of Interest: Nil

REPORT PURPOSE Council‘s endorsement of the Officer‘s recommendations regarding the applications received for the Annual Community Sponsorship program.

Background Council currently administers the Annual Community Sponsorship as per its Donations, Sponsorships and Community Funding Policy. Applications for the 2011 / 2012 Annual Community Sponsorship were recently advertised with applications closing on Wednesday, 27th April 2011. The Community Funding Reference Group has met and discussed the applications in detail.

Issues The Community Reference Group received a total of 30 Annual Community Sponsorship applications, with a total request amount of $524,963.00. Officers have included a draft budget allocation of $200,000.00 in the 2011/2012 draft budget. The 2010 / 2011 total amount for recommended annual funding applications was $152,961.00. The following table lists the applications received, what the monies were requested for, the amount requested and the recommendation of the Community Funding Reference Group.

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Annual Community Sponsorship 2011/2012

APPLICANT Request Amount Requested

Amount Recommended

Priority Reference Group Comments

Dance Kix Karratha

#01

SoR to cover the costs of 20 dance

scholarships for families who are experiencing

financial hardship. Dance Kix is

recognised as one of Karratha‘s most prominent

dance schools. With over four

hundred students and only three

teachers, the demand is very high and

continually growing.

$7480.00 (20 participants @

$374.00 per year)

$7480.00

2 = MEDIUM Recommended to approve. First time application.

Conditions of approval will require Dance Kix to submit criteria that has been

adopted to demonstrate students are experiencing

financial hardship.

Roebourne

District SES Unit #02

SoR to cover the

costs of purchasing new equipment such

as first aid kits, Generators for

emergency lighting situations, traffic

management and navigation

equipment. The Roebourne

District SES unit play a vital role in supporting other

emergency services and also

providing services themselves.

$5,000.00 $5000.00

1 = HIGH Recommended to approve.

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Pilbara Community Legal Service

#03

SoR to cover costs associated with facilitating a

domestic violence rally and

workshops. Pilbara

Community Legal Service are a NFP organisation

who deliver a range of free

services including financial and legal

advice as well as housing support and domestic

violence advocacy.

$4,000.00 $4000.00

1 = HIGH Recommended to approve. Please note: funds were approved in the 2010/2011

round and had to be forfeited due to staffing issues.

Welcome Lotteries

House #04

SoR to cover the costs of building

insurances to keep costs down

to benefit NFP organisations etc.

$5,540.02 $5540.02

2 = MEDIUM Recommended to approve. Please note: funds were

approved in 2010/2011 and have been fully acquitted.

Children‘s Services

Support Unit WA –

Dampier Early

Learning Centre #05

SoR to cover the costs of erecting a

shade sail at the rear of the centre

so children can utilise the outside

space.

$2,750.00 $2750.00

1 = HIGH Recommended to approve.

Nor West Jockey Club #06

SoR to contribute towards the costs of Family Day,

running costs including bar staff

hire, repairs and maintenance, tip

fees, general prize money and Harding Cup prize

money.

$39,665.00 $13,665.00

2 = MEDIUM Recommended to approve. Prize money of $10,000.00 for the Harding Cup and

$3,665.00 to cover the cost of tip fees.

Annual application 2010/2011 application has

been fully acquitted. Conditions will include that the Harding cup be named

―Shire of Roebourne Harding Cup‖

Karratha & Districts

Chamber of Commerce

and Industry Inc.

#07

SoR to cover costs associated

with coordinating the Business

Excellence Awards.

$2,500.00 $2,500.00 1 = HIGH Recommended to approve. Annual application

2010/2011 application has been fully acquitted.

Conditions will include that the SoR request to sponsor

the category ―Best Home Based Business‖ to compliment the SoR

Economic Development strategy.

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SAFE (Saving Animals from Euthanasia)

#08

SoR to cover costs associated with Insurances,

Book keeping, audit fees and

also veterinary costs.

$45,200.00 $25,200.00 2 = MEDIUM In 2010/2011, SAFE were approved $21,530.00 to cover employment and

administration costs. The funding has been fully

acquitted. Recommended to approve

$20,000.00 to cover veterinary bills as well as $2500.00 for accounting,

bookkeeping and audit fees and $2700.00 for Insurances.

Karratha BMX

Club #09

SoR to cover

costs associated with resurfacing the race track

(especially corners). Karratha

BMX Club is the only track in the SoR and has over

160 members and has been running

successfully for over thirty years.

$10,000.00 $10,000.00 1 = HIGH Recommended to approve.

Karratha Dampier

Ladies Dart Association

Inc. #10

SoR to cover costs of sending

top dart players to Port Hedland for

the Annual Pilbara

Championships. Costs include accommodation,

transport, trophies and badges.

$15,000.00 Not Recommended to approve $7,200.00 as

application is retrospective.

Wickham Gym Club

Inc. #11

SoR to cover costs associated

with refurbishing the gym centre.

This includes replacing the

carpet, painting the interior, replacing the gym

equipment, installing new

mirrors and security cameras.

$56,000.00 $23,720.00 1 = HIGH Recommended to approve $23,720.00 for costs of

replacing gym equipment and installing new mirrors.

Please Note: The gym located in the Lifestyle centre

will be relocated to the new Recreational precinct but this gym will remain. BM spoke to

Rio Tinto and they believe the gym is well utilised and

provides equipment (free weights/weights equipment)

that the other facilities do not provide.

Karratha to Broome Bike

Ride (WA Policy Legacy)

#12

SoR to co-fund coordination of

the project, including accommodation

and food for riders, Guernseys

and incidentals.

$5,000.00 Not Recommended to approve but SoR to provide

in-kind support by way of printing promotional material etc.

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Karratha and Districts Blue Light

#13

SoR to cover the costs for new sound equipment

to be purchased. Blue Light works

towards fostering a positive

relationship between Police and young people

in the community.

$5,000.00 $5,000.00 1 = HIGH Recommended to approve. Conditions will require a calendar of events from the

Blue Light so SoR are aware of when and where events

are taking place.

Karratha Baptist

Church #14

SoR to cover the costs of

refurbishing the play equipment located and

constructing a shade sail at the

church. Karratha Baptist Church has been running

for over thirty years in Karratha

and has a members based

of approximately 470 people.

$31,188.00 $14,982.00 2 = MEDIUM Recommended to approve $14,982.00 (Play Equipment

only)

Karratha Dampier

Lions Club #15

SoR to cover costs of children

entertainer and fireworks for the

annual FeNaCING festival as well as

in-kind sponsorship

including rubbish collection, ground markings, toilet

facilities, venue hire and lighting.

$22,000.00 + In-Kind

Sponsorship (figure to be

determined)

$50,000.00 (Capped

amount included In-

Kind component)

1 = HIGH Recommended to approve $50,000.00 for in-kind and

cash component.

Pilbara

Multicultural Association Inc

#16

SoR to cover

public liability insurance costs

as well as costs

associated with running events for

the multicultural community.

Things such as Harmony Day celebrations -

meet and greets etc. The Pilbara

Multicultural Association strives to promote

cultural diversity within the Pilbara

region.

$15,000.00 $15,000.00 2 = MED Recommended to approve.

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Roebourne St John Ambulance

#17

SoR to cover fuel costs for two ambulances to

service the Roebourne area.

$9,000.00 $9,000.00 1 = HIGH Recommended to approve. Please note: Annual application 2010/2011

application has been fully acquitted.

Point Samson Community

Association #18

SoR to contribute to costs

associated with holding a

community barbecue including a mobile

rock climbing wall available for two

days in the community. Point Samson

Community Association is a

volunteer run community

association with over 200 members.

$6,040.00 $6,040.00 2 = MED Recommended to approve. Please note: Point Samson

Community Association will be asked to hold their event

in collaboration with the Shire of Roebourne‘s Twilight Tunes.

Point Samson

Community Association

#19

SoR to cover

costs of installing and designing

historical timeline boards in the Point Samson

community.

$12,351.00 Not recommended to

approve. Other funding sources to be suggested.

Point Samson Community Association

#20

SoR to cover costs associated with the Point

Samson Community

Association coordinating a

Children‘s Cossack Art Award that would

be on display at the Point Samson

Community Hall.

$12,406.00 $8,606.00 2 = MEDIUM Recommended to approve $8606.00 to cover all materials for the project

including painting supplies and boards and banners for

displaying the artwork.

Yaandina

Family Centre – Sobering up

Shelter #21

SoR to cover

costs of painting the exterior of the

building as it is faded and worn

from the weather. The sobering shelter provides a

low risk strategy for people

affected by alcohol addiction.

$20,669.00 $0.00 Not recommended to

approve. No return benefit to the Shire of Roebourne.

Other funding sources and suggestions to be made. For

example, public art project or Urban Art project.

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LINK (Local Information Network

Karratha) #22

SoR to cover costs for annual insurances

relating to holding events such as

volunteer cover and public liability.

LINK aims to provide support for families and

community groups by way of

workshops and resources.

$5,300.00 $5,300.00 1 = HIGH Recommended to approve – ongoing application. 2010/2011 funding has been

fully acquitted.

The Smith Family

#23

SoR to cover wages and

operational costs associated with

delivering programs across the Shire of

Roebourne. The Smith Family are

a national Children‘s charity

who has been operating in the Shire of

Roebourne since 2007.

$49,000.00 $0.00 Not recommended to approve. The Smith Family

are a national charity therefore concerns raised

about funds staying within the Shire of Roebourne.

Children‘s

Service Support Unit WA Inc –

Wickham Early

Learning Centre #24

SoR to cover

costs of refurbishing the facility. This

includes play structures,

storage shed, replacement fencing and

landscaping. Wickham Early

Learning Centre is the only long

day care facility in Wickham and the centre is well

utilised.

$17,774.00

(20% of total project costs)

$17,774.00

OR 20% of the total amount of

funding secured for

the project.

1 = HIGH Recommended to approve

$17,774.00 or 20% of the project based on the total amount of funding secured.

Please Note: Facility is owned by the Shire of

Roebourne and a budget allocation of $15,000.00 exists for General

maintenance to the facility. The reference group

recommend an allocation be made in 2011/2012 budget

for building improvements (fencing and storage shed).

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Yaandina Family Centre – Child Care

Centre #25

SoR to cover costs associated with upgrading

equipment in the child care centre

to promote road safety awareness.

Costs also to subsidise the fuel for the centre‘s

bus so more excursions can

occur. Yaandina Child Care is

situated in Roebourne and provides 20 long

day care places for aboriginal and

non-aboriginal children.

$16,500.00 $9110.97 2 = MED Please Note: Application was received late. Recommended to approve

$9110.97 to cover the cost of the centre equipment only.

Building is owned by Department of Child

Protection and fees are issues based on the Multi Purpose Aboriginal Child

Care Service (fees based on parental/carer income but

approximately $250.00 per week, per child)

Yaandina Family Centre

– HACC #26

SoR to cover costs of running

an ‗open day‘ in the HACC facility.

This will include promotions, entertainment and

catering for the day. Yaandina

HACC (Home and Community Care)

is based in Roebourne and provides services

such as meals on wheels, wellbeing

checks, income support, transportation and

respite and personal care.

$10,600.00 $2000.00 2 = MEDIUM Please Note: Application was received late.

Recommended to approve $2000.00 to cover catering

costs only.

Yaandina

Family Centre – Youth Services

#27

SoR to cover

costs of providing fuel and food for Roebourne

programs delivered by

Yaandina. Programs include

fishing trips, youth leadership meetings and

basketball. Roebourne Youth

Services work with approximately

200 young people.

$22,000.00 $11,000.00 1 = HIGH Please Note: Application was

received late. Recommended to approve $11,000.00 to cover costs for fuel and food

($5,500.00 each).

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Wickham Community Association

#28

SoR to co-fund Australia Day event held in

Wickham (entertainment

and promotions) as well as

covering costs for insurance and registration for

local community bus. Wickham

Community Association aims

to promote and foster social, cultural and

sporting activities amongst the

community.

$22,300.00 $7,000.00 2 = MEDIUM Please Note: Application was received late. Recommended to approve

$7,000.00 towards the Australia Day event.

Wickham

Youth Group #29

SoR to assist with

costs associated with running

events for young people in

Wickham. Events include circus school, mini golf,

beach volleyball and laser tag.

Wickham Youth Group has

approximately 65 members who utilise the facility

which is open throughout the

week.

$19,700.00 $19,700.00 1 = HIGH Please Note: Application was

received late. Recommended to approve.

Events include: Circus school $1800.00

Mini golf $1000.00 Beach volleyball $2700.00 Laser tag $10000.00

Airfares $3200.00 Accommodation $1000.00

Swan

Districts Football Club

#30

SoR to cover

costs of flights and

accommodation associated with

program delivery. Monies will also be utilised to

provide resources to community

groups and primary schools.

$30,000.00 $30,000.00

2 =MEDIUM Please Note: Application was

received late.


a) Approve all applications listed as a high priority (1) at a total amount of $140,744.00

b) Approve all applications listed as a high priority (1) and provide recommendation to the Officers for further medium prioritised projects to be approved to the allocated budget amount up to $200,000.

c) Amend the recommendations of the Community Funding Reference Group as required.

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d) Reject the applications

Policy Implications Policy number CS6 entitled Donations, Sponsorships and Community Grants is relevant to this matter Legislative Implications There are no relevant legislative implications pertaining to this matter.


A draft budget allocation of $200,000.00 has been allocated for 2011/12 for this program.

Should Council agree to the recommendations of the Community Funding Reference Group then these organisations and recommended funding amounts will be included in Councils 2011/2012 draft budget for consideration and adoption.

Conclusion The Community Funding Reference Group has examined all applications and prioritised on a scale of importance to the community, projects that are low, medium or high priority. Officers have a notional draft budget for 2011/12 of $200,000 for this program.



That Council list for budget consideration for 2011/12 the following non-statutory donations (account 314200):

Organisation Amount Requested Amount Recommended

Priority

Roebourne District SES

Unit

$5000.00

$5000.00

1=High

Pilbara Community Legal Service

$4000.00

$4000.00

1=High

Children‘s Services Support Unit WA –

Dampier Early Learning Centre

$2,750.00 $2,750.00 1=High

Karratha & Districts Chamber of Commerce

and Industry Inc.

$2,500.00 $2,500.00 1=High

Karratha BMX Club $10,000.00 $10,000.00 1=High

Wickham Gym Club Inc.

$56,000.00 $23,720.00 1=High

Karratha and Districts Blue Light

$5,000.00 $5,000.00 1=High

Karratha Dampier Lions

Club

$22,000.00 + $

30,000.00 In-Kind support

$20,000.00 + In-Kind

contribution $30,000.00

1=High

Roebourne St John

Ambulance

$9,000.00 $9,000.00 1=High

Children‘s Service

Support Unit WA Inc – Wickham Early

$17,774.00 $17,774.00 1=High

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Learning Centre

Yaandina Family

Centre – Youth Services

$22,000.00 $11,000.00

1=High

LINK (Local Information Network Karratha)

$5,300.00 $5,300.00 1=High

Wickham Youth Group $19,700.00 $19,700.00 1=High

TOTAL $209,024.00 $165,744.00

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12 DEVELOPMENT,REGULATORY AND INFRASTRUCTURE

SERVICES

12.1 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT NO. 23 - WICKHAM MINOR OMNIBUS

File No: LP.47

Attachment(s) 1. Scheme Amendment Report

2. Four Submissions

Responsible Officer: Director Development, Regulatory and Infrastructure Services

Author Name: Manager Strategic Planning Services Disclosure of Interest: Nil

REPORT PURPOSE

For the Council to consider the final adoption of the minor omnibus amendment to the Shire of Roebourne Town Planning Scheme No. 8 (TPS8) to reclassify and rezone various parcels of land in Wickham in order to correct inconsistencies between the current TPS8 zoning and reservations and the actual on ground development and to facilitate numerous infill development opportunities.

Background

The TPS8 Amendment No. 23 initiation request was received on 8 October 2010 submitted by Taylor Burrell Barnett Town Planning & Design (TBB) on behalf of Rio Tinto Iron Ore (RTIO). The Scheme amendment proposes the correction of a number of anomalies identified in the TPS8 map for the Wickham townsite. The proposed amendments are as follows: 1. Saltbush Court – Reclassification of part Lots 778 & 779 on Deposited Plan 31274 from

‗Parks, Recreation and Drainage‘ reserve to ‗Residential R30‘ zone. Although reserved, the parcels are currently developed for residential purposes.

2. Wickham Lodge - Reclassification of part Lot 369 on Deposited Plan 219421 from ‗Residential R20‘ zone and ‗Public Purpose (Education)‘ reserve to ‗Residential R50‘ zone. The parcel currently exhibits three (3) different zonings and contains RTIO‘s Wickham Lodge workers accommodation facility.

3. Jacaranda Place - Reclassification part Lot 788, Lots 789 & 790 on Plan 31274 and a

portion of Unallocated Crown Land from ‗Public Purposes (Energy)‘ reserve to ‗Urban Development‘ zone. Part Lot 788 currently contains an electricity supply switchyard and will in part remain reserved. Lots 789 & 790 are vacant and a rezoning to ‗Urban Development‘ is required to complement the Wickham South Development Plan area.

The various parcels of land the subject of the amendment have been identified in the course of detailed planning investigations for the Wickham townsite as part of the preparation of a Development Plan and Structure Plan to facilitate an expanded population in town. The

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structure planning proposes to guide the expansion of Wickham to accommodate the additional workforce associated with the upgrade and expansion of RTIO‘s Cape Lambert Port operations. Council adopted the Wickham Structure Plan at its February 2011 Ordinary Council Meeting (OCM). The Scheme amendment was initiated by the Council at its November 2010 OCM. It was subsequently referred to the Environmental Protection Authority (EPA) and on 8 March 2011 the EPA responded that the Scheme amendment was not required to be assessed under the provisions of the Environmental Protection Act 1986. Advertising of the proposed Scheme amendment commenced on 23 March in the Pilbara News for 42 days. The Scheme amending document was also referred to all relevant agencies with the following submissions being received:

Submission received from: Comment:

Department of Regional Development and Lands

No Objections or comment.

Water Corporation

Comment. Unable to fully support this amendment due to water supply constraints within the Shire of Roebourne however, it is acknowledged that the amendment will not result in additional pressures to water and wastewater services.

Department of Indigenous Affairs

Comment. No registered aboriginal sites within the Scheme amendment area. The developer is reminded of its obligations under the Aboriginal Heritage Act 1972 with respect to any works that may directly/ indirectly impact on Aboriginal sites.

Department of Water No objections.

Issues

In making a decision whether to finally adopt TPS8 Amendment No. 23, Council should acknowledge and give consideration to all of the submissions received during the advertising period. Water Supply Again the Water Corporation has reiterated the growing pressure on the West Pilbara Water Supply Scheme to supple sufficient water to the towns and industry. This is further reinforced by Pilbara Cities Vision which will increase demand on the scheme. Although central to the sustainable development of the land, the supply of water and provision of waste water disposal infrastructure are matters that fall outside of the authority of the Shire of Roebourne. As such, the supply of water and provision of waste water disposal infrastructure should not prevent final approval of the amendment. This recommendation is compounded by the actuality that each parcel the subject of the amendment has an existing supply. Intensification of future use on each parcel may require upgrades to water and sewer connections. As such, it is recommended that the proponent continue to negotiate with the Water Corporation regarding the existing and future water supply to the site through the licensing procedure and development process.

Options

Council has the following options available:

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1. To finally adopt the Scheme amendment without further modification; or 2. Not to finally adopt TPS8 Amendment No. 23.

Policy Implications



There are no relevant legislative implications pertaining to this matter.


Based on historic instances of similar Scheme amendments, it is anticipated that the final Planning assessment fee will total approximately $1,500 which includes professional and administrative billing hours and disbursements (advertising etc.).

Conclusion

The proposed minor omnibus amendment to TPS8 is considered appropriate in order to correct minor anomalies in the Scheme map where development that has occurred on the ground is inconsistent with the existing TPS8 zoning and reservations. Furthermore, the rationalisation of land proposed by the reclassification of the numerous parcels provides RTIO with the opportunity to further expand the existing Wickham residential housing stock for the immediate short-term. The concern shown by the Water Corporation for the future provision of water in the West Pilbara should not be considered a limiting factor to the Shire when determining the Scheme amendment. The parcels subject of the amendment have existing water connections however, intensification of development of the sites would require standard negotiations with the Water Corporation. Given that no other issues were raised or objections received during advertising and further, that the Council has already resolved to support the amendment through its initiation at its November 2010 OCM, it is recommended that the Council finally adopt TPS8 Amendment No. 23 without modification.

Voting Requirements

Simple.


That Council resolves to: 1. Acknowledge the submissions received from the Department of Regional

Development and Lands, the Water Corporation, the Department of Indigenous Affairs and the Department of Water and;

2. Finally adopt the Shire of Roebourne Town Planning Scheme No. 8 Amendment

No. 23 without modification to reclassify land within the Wickham townsite described as:

3. Lots 778 & 779 on Deposited Plan 31274 from ‗Parks, Recreation and Drainage‘

reserve to ‗Residential R30‘ zone;

4. Part Lot 369 on Deposited Plan 219421 from ‗Residential R20‘ zone and ‗Public Purpose (Education)‘ reserve to ‗Residential R50‘ zone; and

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5. Part Lot 788, Lots 789 & 790 on Plan 31274 and a portion of Unallocated Crown

Land from ‗Public Purposes (Energy)‘ reserve to ‗Urban Development‘ zone.

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ATTACHMENT 1 – SCHEME AMENDMENT REPORT

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12.2 FINAL ADOPTION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT NO. 24 - TAMBREY NEIGHBOURHOOD CENTRE

File No: LP.74

Attachment(s) 1. Scheme Amending Report

2. Four Submissions



REPORT PURPOSE

For the Council to consider the final adoption of Amendment No.24 to the Shire of Roebourne Town Planning Scheme No. 8 (TPS8) to reclassify Lot 302 on Deposited Plan 53853 Tambrey Drive, Nickol from ‗Parks, Recreation and Drainage‘ reserve to ‗Urban Development‘ zone in order to facilitate the future development of the ‗Tambrey Neighbourhood Centre‘.

Background

The Scheme amendment request was received on 19 October 2010 prepared and submitted by TPG Planning and Urban Design on behalf of LandCorp. Reclassifying the land to ‗Urban Development‘ zone will enable the preparation of a Development Plan to guide the future subdivision and development of the land. The subject site has been identified historically as being suitable for the development of a neighbourhood centre in a number of strategic planning documents and plans including: 1. Karratha Area Development Strategy (1998) 2. Karratha Regional Hotspots Land Supply Update (2010) 3. Karratha 2020 Vision and Community Plan (2009) 4. Karratha Retail and Commercial Strategy (2009) 5. Karratha City Growth Plan (2010) The proposed neighbourhood centre is anticipated to support up to 8500m2 retail floor space and mixed used residential development. The implementation of a future Development Plan will facilitate the timely, orderly and proper delivery of a neighbourhood shopping centre that will provide the local community with greater retail choice, services, amenities and increased housing diversity. It should be noted that the Council has already initiated TPS8 Amendment No. 21 (City Wide Growth Strategy) that proposes reclassifying the same site to Urban Development (Development Area 7) for the purposes of the neighbourhood centre. Due to the complexity of Amendment No. 21, it is likely that some delays may be encountered in having the amendment finally approved. It is anticipated that Amendment No. 24 will assist in fast tracking the ultimate development of the site. At its December 2010 Ordinary Meeting (OCM) the Council initiated the Scheme amendment. Subsequently it was referred to the Environmental Protection Authority and on 21 March 2011 the EPA responded that the Scheme amendment was not required to be

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assessed under the provisions of the Environmental Protection Act 1986. Advertising of the proposed Scheme amendment commenced on the 30 March in the Pilbara News for 42 days. The Scheme amending document was also referred to all relevant agencies with the following submissions being received:

Submission received from: Comment:

Department of Regional Development and Lands

No Objections or comment.

Water Corporation

No Objections in Principal. However can not fully support amendment at this point due to water supply constraints within the Shire of Roebourne. Future development shall incorporate elements to maximise water efficiency principles. Main water infrastructure available to the site. A main upgrade in Dampier Road is planned for the medium term. Waste water infrastructure available to the site.

Main Roads WA No Objections. Subject to no direct access from the development site onto Dampier Road and the proposed future development having any impact on existing drainage on and for Dampier Road.

Department of Indigenous Affairs

Comment. No registered aboriginal sites within the Scheme amendment area. The developer is reminded of its obligations under the Aboriginal Heritage Act 1972 with respect to any works that may directly/ indirectly impact on Aboriginal sites.

Issues

In making a decision whether to finally adopt TPS8 Amendment No. 24, Council should acknowledge and give consideration to all of the submissions received during the advertising period. Water Supply Again the Water Corporation has reiterated the growing pressure on the West Pilbara Water Supply Scheme to supple sufficient water to the towns and industry. This is further reinforced by Pilbara Cities Vision which will increase demand on the scheme. Although central to the sustainable development of the land, the supply of water and provision of waste water disposal infrastructure are matters that fall outside of the authority of the Shire of Roebourne. As such, the supply of water and provision of waste water disposal infrastructure should not prevent final approval of the amendment. As such, it is recommended that the proponent continue to negotiate with the Water Corporation regarding the existing and future water supply to the site through the licensing procedure and future subdivision process. Vehicular Access onto Dampier Road The preparation of a Development Plan in order to guide the future layout and subdivision of the development forms a special condition of the assigned Development Area 7 TPS8 provisions. The developer would be expected to negotiate with all relevant government agencies and service providers to ensure that accurate preliminary planning is undertaken. It

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is expected that Main Roads would advise that vehicular access cannot be provided onto Dampier Road and that the existing drainage regime on Dampier Road cannot be affected by the future development of the site. Notwithstanding, a formal referral by the Shire of the future Development Plan to Main Roads WA would form part of the statutory assessment. The opportunity will be provided for Main Roads WA to provide comments on the specific design of the development including road connectivity to Dampier Road and modifications to the Bathgate Road intersection (if necessary). A comprehensive Traffic Management Report shall also form a requirement of the Development Plan submission. Main Roads WA minor issues should not prevent the Council from finally adopting the Scheme amendment.

Options

Council has the following options available: 1. To finally adopt the Scheme amendment without further modification; or 2. Not to finally adopt TPS8 Amendment No. 24.

Policy Implications



There are no relevant legislative implications pertaining to this matter. Financial Implications Based on historic instances of similar Scheme amendments, it is anticipated that the final Planning assessment fee will total approximately $1,500 which includes professional and administrative billing hours and disbursements (advertising etc.). Conclusion The proposed reclassification of Lot 302 Tambrey Drive, Nickol to Urban Development (DA7) zone through Amendment No. 24 is considered appropriate in order to facilitate the ultimate timely development of the site for the purposes of the Tambrey Neighbourhood Centre pending determination of Amendment No. 21. The ‗Urban Development‘ zoning enables the preparation and submission of a Development Plan to properly guide the future development of the land. Reclassifying the land is another step in the implementation of the Karratha City of the North City Wide Growth Strategy and the land has historically been strategically identified through numerous planning studies for the purposes of a commercial and mixed use neighbourhood centre. It is therefore recommended that the Council finally adopt the Scheme amendment and request the Chief Executive Officer to forward the amendment to Western Australian Planning Commission and Minister for approval. Voting Requirements Simple.


That Council resolves to: 1. Acknowledge the submissions received from the Department of Regional

Development and Lands, the Water Corporation, Main Roads WA and the Department of Indigenous Affairs and;

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2. Finally adopt the Shire of Roebourne Town Planning Scheme No. 8 Amendment No. 24 without modification to reclassify land described as Lot 302 on Deposited Plan 53853 Tambrey Drive, Nickol from ‗Parks, Recreation and Drainage‘ reserve to ‗Urban Development‘ zone.

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ATTACHMENT 1 – SCHEME AMENDING REPORT

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ATTACHMENT 2 – FOUR SUBMISSIONS

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12.3 INITIATION OF PROPOSED SHIRE OF ROEBOURNE TOWN PLANNING SCHEME NO. 8 AMENDMENT 25 - LAND WEST OF KARRATHA DRIVE-IN

File No: LP.108

Attachment(s) Draft Scheme Amendment Report


Author Name: Manager Strategic Planning Services External Planning Consultant


REPORT PURPOSE

For the Council to consider a request to initiate an amendment to the Shire of Roebourne Town Planning Scheme No. 8 (TPS8) to reclassify a portion of Unallocated Crown Land to the west of Lot 1090 Karratha Road, Stove Hill from ‗Conservation Recreation and Natural Landscapes‘ reserve to ‗Urban Development‘ zone with a corresponding Development Area number of ‗DA42‘ in order to facilitate the development of accommodation units on a portion of the site behind the Drive-in site development.

Background

The Scheme amendment request was received on 28 April 2011, submitted by TPG Town Planning and Urban Design on behalf of Greenvalley Asset Pty Ltd (see attached Scheme initiation report containing plans and supporting information). Reclassifying the land to ‗Urban Development‘ zone may enable the expansion of an accommodation unit development already approved on neighbouring Lot 1090 (former Karratha Drive In site) and will facilitate the preparation of a Development Plan to guide the future planning of the land. It should be noted that the Council has already initiated TPS8 Amendment No. 21 (City Wide Growth Strategy) that proposes to reclassify the same site to Urban Development (Development Area 42). Due to the complexity of Amendment No. 21, it is likely that some delays may be encountered in having the amendment finally approved. It is anticipated that this amendment will assist in fast tracking the ultimate development of the site. In addition, the Amendment No. 21 area for DA 42 was significantly larger than what is now proposed, as more detailed contour information has since been obtained. This contour information indicates that the majority of the DA 42 area as proposed under Amendment No. 21 is largely undevelopable as its topography and likely geology make it unviable for development. It is therefore proposed to limit the area of DA 42 to the ‗valley‘, which is potentially suitable for development, and leave the balance within its existing ‗Conservation and Natural Landscapes‘ reservation. Aside from amending the Scheme Maps to spatially reflect the Urban Development zone it is also proposed to amend Appendix 7 of the Scheme to include DA42 and appropriate provisions relating to what development can occur in the area. In this regard the following special conditions are proposed to be added to Appendix 7:

1. An approved Development Plan together with all approved amendments shall apply to the land in order to guide subdivision and development.

2. To provide primarily for environmentally and culturally responsive residential dwellings, transient worker accommodation, tourist accommodation and uses such

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as educational, community, recreation, drainage and conservation can also be provided.

3. Development Plan(s) shall have respect for heritage sensitive areas, drainage lines and modeled buffer requirements to the adjoining power station.

4. Land uses classified on the Development Plan apply in accordance with clause 7.2.11.4.

These conditions are based on the Karratha City of the North Growth Plan and the provisions reflected in Amendment No. 21.

Issues

Amendment No. 21

As stated above, the proposed reclassification of the site to the ‗Urban Development‘ zone through Amendment No. 21 has already been initiated by the Council. Final approval of the amendment the subject of this report (No. 25) will assist in fast tracking the eventual development of the land, and minimises the area of Development Area 42 inline with the latest site information available. Reclassifying the land from ‗Conservation Recreation and Natural Landscapes‘ reserve to ‗Urban Development‘ zone will enable the submission of a Development Plan to guide the future planning of the site. It should be noted that rezoning all of the valley to Urban Development does not mean that it all can be developed as Council will still have control over any future development potential as part of the Development Plan and Development Application process. It is noted that the above provisions proposed to be added to Appendix 7 represent amendments to the DA 42 provisions as per Amendment No. 21, which stated that DA 32 (the northern foothills of the Karratha Hills) should be developed prior to DA 42, and that the main purpose of the area was to provide primarily for education purposes, however it is noted that the purposes mentioned in point 2 of the special conditions above were also listed as uses which could be provided. At the time of the preparation of Amendment No. 21 it was intended in the KCN document that the large western portion of the site, inside of the power station buffer (as discussed below), would be developed for education purposes and the eastern portion of the site would be developed for residential dwellings, transient worker accommodation, tourist accommodation and other such uses. As stated above, due to contour information which has since become available, the developable area been significantly reduced making it extremely unlikely the remainder of DA 42 as proposed under Amendment No. 21 will ever be developed. It is therefore considered appropriate that the requirement for the area to be developed primarily for education purposes be removed. When Amendment 21 was prepared, it was envisaged that DA 32 located to the north of the subject site, would be developed before DA 42 to form a logical extension of development from the Karratha town centre. However, as the Shire has since approved the development of neighbouring Lot 1090 for accommodation units, and the proposed rezoning will facilitate the logical extension of that development, it is therefore no longer considered necessary to preclude the development of the land west of the Lot 1090 in DA42 pending completion of development in DA 32. Amendment No. 21 will therefore need to be amended to reflect the subject Amendment No. 25. Power Station Buffer

A portion of DA 42 as proposed under Amendment No. 21 was located within the buffer to the existing Horizon Power Power Station to the south. Whilst DA 42 has been significantly reduced in size to remove significant areas from within the buffer, any Development Plan submitted will need to be accompanied by an appropriate buffer study report to demonstrate

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the site‘s suitability for the development proposed. This is reflected in the Special Conditions proposed for DA 42. Native Title

The Ngarluma people are the original inhabitants of the coastal areas around Roebourne and hold Native title over this wider area, which includes the subject site. It is understood that discussions are currently being held with the Ngarluma people as traditional owners of the land and relevant approvals and agreements will need to be obtained prior to any Development Plan or development being approved.

Options

Council has the following options available: 1. To initiate the proposed Scheme Amendment No. 25 to reclassify a portion of

Unallocated Crown Land to the west of Lot 1090 Karratha Road, Stove Hill from ‗Conservation Recreation and Natural Landscapes‘ reserve to ‗Urban Development‘ zone.

2. Not to initiate the proposed Scheme Amendment No. 25 to reclassify a portion of Unallocated Crown Land to the west of Lot 1090 Karratha Road, Stove Hill from ‗Conservation Recreation and Natural Landscapes‘ reserve to ‗Urban Development‘ zone

The second option would not stop the Amendment No. 21 amendment process which includes the subject land.

Policy Implications



The process for amending the Town Planning Scheme shall be undertaken in accordance with the Planning and Development Act 2005 and associated Regulations.


Based on historic instances of similar Scheme amendments, it is anticipated that the final Planning assessment fee will total approximately $1,500, which includes professional and administrative billing hours and disbursements (advertising etc.).

Conclusion

The proposed reclassification of a portion of Unallocated Crown Land to the west of Lot 1090 Karratha Road, Stove Hill from ‗Conservation Recreation and Natural Landscapes‘ reserve to ‗Urban Development‘ zone with a corresponding Development Area number of ‗DA42‘ is considered appropriate in order to facilitate the ultimate timely development of the site, and in response to the site constrains revealed since the initiation of Amendment 21. The ‗Urban Development‘ zoning enables the preparation and submission of Development Plan to properly guide the future development of the land. It is therefore recommended that the Council initiate the Scheme amendment and direct the Chief Executive Officer forward the amendment to the Environmental Protection Authority.

Voting Requirements

Simple.

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That Council – 1. Initiate the proposed Shire of Roebourne Town Planning Scheme No. 8

Amendment 25 to reclassify a portion of Unallocated Crown Land to the west of Lot 1090 Karratha Road, Stove Hill from ‗Conservation Recreation and Natural Landscapes‘ reserve to ‗Urban Development‘ zone with a corresponding Development Area number of ‗DA42‘

2. Subject to the advice from the Environmental Protection Authority that under

s.48A of the Environmental Protection Act 1986 the Amendment is not subject to formal environment assessment, direct the Chief Executive Officer to advertise the Amendment in accordance with the requirements of the Town Planning Regulations 1967 for a period of 42 days.

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ATTACHMENT - DRAFT SCHEME AMENDMENT REPORT

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12.4 ENDORSEMENT OF KARRATHA VERNACULAR

File No: LP.110

Attachment(s) Nil



REPORT PURPOSE

For the Council to consider endorsing the Karratha Vernacular as a strategic reference document that will guide the ongoing revision of existing local planning policies and the formulation of new policies and to influence urban designers in their preparation of development plans.

Background

LandCorp in association with the Shire of Roebourne produced the ‗Karratha City of the North (KCN) Plan.‘ The plan is designed to guide the transformation of Karratha from a resource town with an estimated resident population of approximately 18,000 people to a new City of the North with a population 50,000 plus people. The KCN Plan describes the tasks required to undertake of a major city revitalisation program for Karratha. Key to the success of the overall transformation will be an almost complete regeneration of the existing urban form, much of which was designed to meet basic standards with only a 25 year lifespan and little respect for local circumstances such as the harsh arid climate and local culture. The transformation will include major restructuring and activation of the City Centre, densification and renewal of existing residential areas, and new residential, commercial and industrial growth areas. In order to achieve this transformation, thought was given to how the Pilbara can be built so that development acknowledges the uniqueness of the location, culture and climate. The aim was to do this by establishing principles and techniques aimed to deliver an appropriate built form or vernacular for the region. LandCorp appointed consultancy Hassell to prepare the Karratha Vernacular the Vernacular). After a rigorous peer review and consultation period, including a welcomed submission from the Shire Council and administration staff, the final draft of the Vernacular was released in late April 2011. (Due to the size of the document it is impractical to attach a copy to this report. A copy will be tabled at the Ordinary Council Meeting. Electronic copies have been made available to all Councillors and relevant staff)

Opportunities

It is considered that the Vernacular demonstrates an appropriate built form for Karratha that takes into consideration the unique attributes of the region including climatic responsiveness. All elements such as landscape, materiality, climate, culture, social wellbeing, and technology and innovation for the built form and public infrastructure have been considered and incorporated into the Vernacular‘s recommendations and perspectives. Endorsing the Vernacular will provide the Council with the opportunity to apply its recommendations and concepts when formulating new local planning policies and urban

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design guidelines. This can in time enable a dramatic revitalisation of urban places within the Shire through built form and design responsiveness.

Options

Council has the following options available: 1. To endorse the Karratha Vernacular as a strategic reference document. 2. Not to endorse the Karratha Vernacular as a strategic reference document.

Policy Implications

If the Council endorses the Karratha Vernacular, all current Shire and future local planning policies should be drafted giving consideration to its recommendations.




There are no financial implications resulting from this report.

Conclusion

The Council is advised that the Karratha Vernacular holds no statutory weight but is instead a guiding document to inform statutory policy mechanisms and urban designers. The key objective of the Vernacular was to identify and capitalise on the unique elements the region offers through urban design and built form. By applying its recommendations through urban design policy, in time visitors and residents may experience a sense of place whilst in Karratha and the Shire as a whole. It is recommended that Council endorse the Karratha Vernacular.

Voting Requirements

Simple.


That the Council resolves to: 1. Endorse the Karratha Vernacular as a strategic reference document that aims

to guide the ongoing revision of existing local planning policies and the formulation of new policies and to influence urban designers in their preparation of development plans.

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12.5 PARTIAL ROAD CLOSURE OF HAMPTON DRIVE, DAMPIER

File No: RD.26

Attachment(s) Location Plan


Author Name: Senior Statutory Planner Disclosure of Interest: Nil

REPORT PURPOSE

For Council to reconsider an item that was placed before Council on 19 January 2004 and decide whether it wishes to formally proceed with a partial road closure of Hampton Drive, Dampier.

Background

At the ordinary meeting of Council on 18 August 2003 Council made the following resolution:

―To support the closure of an area of approximately 107m2 from the Hampton Drive Road reserve, to advertise the proposed closure in accordance with the requirements of the Land Administration Act and Regulations and to advise DPI accordingly.‖

The proposed road closure was advertised in accordance with the Land Administration Act and Regulations and no submissions from the public were received.

The proposal was then taken to the Ordinary Council Meeting of 19 January 2004 where Council resolved the following: “That Council resolve to request the Minister to permanently close a 107m

2 portion of

Hampton Drive, Dampier in accordance with the Land Administration Act and Regulations on the understanding that this land will be amalgamated into Lot 353

Hampton Drive, Dampier.”

The Shire forwarded the Council resolution to the Department of Planning and Infrastructure on 23 July 2004.

On 9 March 2011 the Shire received correspondence from the Department of Regional Development and Lands (State Land Services branch) (RDL) stating that the proposed

closure of this portion of Hampton Drive and sale of the land by the State to the adjoining land owner (RioTinto – Lot 353) did not proceed in 2005. The owner has recently requested to acquire the land and RDL has stated that they will resume the process unless there have been any changes since Council‘s resolution of January 2004.

Resuming the process simply requires the Shire to make comment that there are no issues that have changed the Council‘s position in relation to the road closure proposal and that Council is still supportive of the resolution as decided in January 2004.

The reason the item has been put before Council is to make Council aware of this recent recall by the proponent of this action that is some seven years since the resolution was made.

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The attached plan shows the portion of road proposed to be closed.

Issues

As part of the road closure process outlined by the Land Administration Act and Regulations, Council must supply written confirmation to the Minister that it has resolved

to close the road permanently. The written confirmation to the minister was undertaken in 2004. Should Council again support the proposal the Shire will only have to inform RDL of this as all legal obligations of the Shire have previously been undertaken and still

stand. The proposed road closure will have no detrimental impact on the usability of the Hampton Drive Road Reserve or on traffic movements in the area. RioTinto is the

service authority for sewer, water and power in this area and through consultation with RioTinto, it is known that no infrastructure changes have occurred here that would impact on the need for reconsideration of this proposal.

Further to this, the road closure is being undertaken on the understanding that the portion of land to be excised from the road reserve is to be amalgamated into Lot 353. This will allow the existing terraced gardens and boundary fencing of Lot 353, which are

presently located within the road reserve, to be located within Lot 353. Effectively, this is a normalisation of the existing physical circumstance of the location.

As due process under the relevant legislation has previously been undertaken and no changes have occurred since the item was put before Council in January 2004 that warrant reconsideration, it is recommended that Council inform RDL of continued support for the proposal.

Options

Council has the following options available:

1. To provide the Department of Regional Development and Lands with advice that the Council supports the continuation of the previously initiated process of permanently closing this portion of Road Reserve within Hampton Drive, Dampier.

Or 2. To provide the Department of Regional Development and Lands with advice that

the Council does not support the continued progression of the permanent closure of this portion of Hampton Drive, Dampier.

Policy Implications

There are no relevant Policy implications pertaining to this matter.





Conclusion

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As the proposed road closure will have no detrimental impact on the usability of

Hampton Drive road reserve or on traffic movements in the area it is recommended that Council provide advice to the Department of Regional Development and Lands supporting the continued progression of the previously initiated process of permanently closing this portion of Road Reserve within Hampton Drive, Dampier.

Voting Requirements

Simple.


That Council resolve to advise the Department of Regional Development and Lands of support for the continued progression of the legislated process for the permanent road closure of a portion of Hampton Drive, Dampier on the understanding that this land will be amalgamated into Lot 353 Hampton Drive,

Dampier.

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ATTACHMENT 1 – LOCATION PLAN

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12.6 REQUEST FOR COUNCIL DELEGATION TO KARRATHA CITY CENTRE INFRASTRUCTURE WORKS PLACE TEAM

File No: LP.110

Attachment(s) Place Team Terms of Reference

Responsible Officer: Director Development, Regulatory & Infrastructure Services


REPORT PURPOSE

For the Council to consider endorsing Terms of Reference and granting decision making delegation to the Karratha City Centre Infrastructure Works (KCCIW) Place Team for matters relating to the ongoing implementation of the KCN City Centre Master Plan.

Background

In November 2009 the state government launched its Pilbara Cities Vision, being ―to build vibrant cities that offer economic and social sustainability from one generation to the next; places that people will choose to live on a permanent and intergenerational basis; and with quality accommodation and services in line with other major Australian cities‖ marked a major turning point. In response to this vision, the Shire produced (in partnership with LandCorp), the ―Karratha City of the North Plan‖ (KCN Plan) - a roadmap to achieving a population of 50,000 people or more, through a process of targeted economic development intervention aimed at diversifying the economy, unlocking land for additional development and improving the overall amenity of the town. The KCN Plan consists of three parts being the ―Implementation Plan‖, the ―City Growth Plan‖ and the ―City Centre Master Plan‖. The City Centre Master Plan illustrates how the existing town centre can be modernised and transformed into a vibrant and attractive city centre. The vision is to promote a variety of residential, retail, commercial, civic and community amenities. It encompasses great urban design outcomes; a high quality public realm; diverse residential development providing more choice; and an increased density and scale of mixed-use developments. The current design of the town centre is dysfunctional. The layout of facilities, roads, parking and other amenities provides an uninviting and hot environment where there is a distinct lack of legibility to accessing the town centre. All areas of the town centre are dominated by vehicular traffic, have little or no landscaping or open spaces, and are dominated by many unsightly buildings. As a result the town centre‘s design actively works against positive community interaction and socialisation. In implementing the KCN City Centre Master Plan, modifications and upgrades to the City Centre Infrastructure is required. This will primarily consist of modifications and upgrades to the public road network (including some road realignments) and associated utilities infrastructure, streetscapes, drainage reserves and public open space. LandCorp is assisting the Shire to project manage these works. LandCorp has commissioned a project consulting team (Project Team) to assist in achieving the project deliverables. In parallel to the Project Team, the Shire has established the Karratha City

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Centre Infrastructure Works Place Team to provide a direct project interface and collaboration between the Shire and LandCorp.

Discussion

It is intended that the Place Team will be delegated by Council with the key role of facilitating, on behalf of the Shire, the implementation of the KCCIW project in a pro-active and efficient manner. The Place Team will be the primary point of contact for the Project Team for anything to do with activities within the KCCIW project area, unless otherwise specified in the Stakeholder Engagement & Communication Strategy or other approved project governance documents. Responsibilities The major responsibilities of the Place Team will include: Working collaboratively with the Project Team to deliver the project deliverables; Providing technical advice to the Project Team; Sourcing and providing necessary inputs to assist with delivering project deliverables; To provide suitable advice to the Project Team on any approval processes required to

assist delivery of the project deliverables; Acting as an information conduit within the Shire administration; Providing advice and recommendations to the Project Team, and also to the Shire Chief

Executive Officer (CEO) and Council; and To provide leadership in relation to the implementation of the KCN City Centre Master

Plan, as adopted by Council. Membership The Place Team is comprised of the following Shire administration and technical officers: Position Title

Manager Strategic Planning Services (Chair)

Director Development, Regulatory & Infrastructure Services

Executive Manager Works

Manager Works and Technical Services

Parks and Gardens Co-ordinator

Manager Economic and Community Development

Senior Communications Advisor

Senior Statutory Planner

Extent of Delegation Generally the Place Team should consider and assess anything and everything that relates directly with the City Centre Infrastructure Works Project. This includes any technical details that require approval. The Council should consider concept type (principle based) matters unless there is a financial implication or a statutory matter that cannot be delegated by virtue of the various acts and regulations governing Council. The following table proposes the extent of delegation that the Place Team requires in order to effectively make timely decisions and also Council‘s ongoing authority: Place Team Decision Making Delegation Council Resolution Required

Community & Stakeholder Engagement Schedule

Place Team Terms of Reference

Consultant briefs/scopes where requested by

LandCorp

Any significant deviation from the Council

endorsed KCN Plan

Consultant reports Development Plans or other planning

instruments e.g. rezoning etc

Survey plans Communications and Stakeholder Engagement Plan (In principle)

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Conceptual road and landscape designs (including treatments such as materials and palettes etc)

Parking and Transport Management Strategy

Detailed design drawings and documentation East-West Transit Link concept design

Traffic models and traffic impact assessment (including the classification of road hierarchy & design vehicle size)

Public Domain/Urban Design Manual

Statutory planning applications (in line with

CEO delegation schedule)

Site Creation and Land Assembly Strategy.

Staging of works packages and program Statutory approvals

Resumptions or land transfers that are not subject of a financial burden to Council

Road closures

Construction approvals

From time to time, matters or decisions may arise that the Terms of Reference does not identify. In this instance it is recommended that the Council grant delegation to the Chief Executive Officer to determine whether the Place Team can make a decision in accordance with the Terms of Reference or whether a Council resolution is required.

Options

Council has the following options available: Resolves to: 1.

i. Endorse the KCCIW Place Team Terms of Reference and grant the team the delegation to make decisions in accordance with the Terms of Reference.

ii. Grants the Chief Executive Officer delegation to determine whether matters

that aren‘t specifically addressed by the Terms of Reference either require Council resolution or whether the Place Team is delegated to decide on the matter in accordance with the Terms of Reference.

2. Resolves not to endorse the KCCIW Place Team Terms of Reference nor grant the

team delegation to make decisions on behalf of Council with respect to the implementation of the KCN City Centre Master Plan.

3. Resolves to request the Chief Executive Officer to amend the Terms of Reference to

demonstrate a revised table of decision making authority as determined by Council.

Policy Implications






Conclusion

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The key objectives of the Place Team Terms of Reference is to clearly distinguish the decision making roles of the Place Team and the Council and to establish Council‘s decision making delegation in order to ensure the effective and timely determination of matters relevant to the ongoing implementation of the KCN City Centre Master Plan. It is acknowledged by the Terms of Reference that the Council still holds the ultimate responsibility of maintaining its statutory function as the key decision making authority as well as reserving the authority to make critical decisions with respect to variations to the KCN plan. The political risk to Council is negligible as the Place team is chartered to function transparently and to maintain open communications with the Shire‘s executive officers and the Council on contentious matters. It is therefore recommended that the Council endorsed the KCCIW Place Team Terms of Reference and delegates decision making authority to the team in accordance with its terms.

Voting Requirements

Simple.


That the Council resolves to:

1. Adopt the Karratha City Centre Infrastructure Works (KCCIW) Place Team ‗Terms of Reference‘ in order to grant decision making delegation to the KCCIW Place Team with respect to the implementation of the Karratha City Centre Master Plan.

2. Grants the Chief Executive Officer delegation to determine whether matters that arent specifically addressed by the Terms of Reference either require Council resolution or whether the Place Team is delegated to decide on the matter in accordance with the Terms of Reference.

3. Advises the Chief Executive Officer that it may remove the Place Team‘s delegation by way of further resolution.

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ATTACHMENT 1- PLACE TEAM TERMS OF REFERENCE

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12.7 TENDER DISPOSAL OF PLANT

File No: PL.35

Attachment(s) Nil

Responsible Officer: Director of Development, Infrastructure And Regulatory Services

Author Name: Manager Plant And Depot Services Disclosure of Interest: Nil

REPORT PURPOSE To seek Council‘s endorsement for the disposal of plant under delegated authority to the Chief Executive Officer.

Background Major plant acquisitions have been sourced via the WALGA preferred supplier panel and light vehicles via the Department of Treasury and Finance Common Use Arrangement contract (DTF CUA 37804). These methods provided far greater flexibility to negotiate with suppliers as opposed to undertaking a tender process ourselves. However, as the deemed value of the items that would normally have been traded with the tender process is greater than $20,000, there is a requirement under the Local Government Act 1995 for a market process to be undertaken in relation to the disposal of plant. Trade valuations were obtained for the majority of the plant as part of the process in obtaining quotations for the new plant. Where these valuations were greater that the $20,000 the required tender for disposal was carried out utilising WALGA Disposal Service.

Issues The tender process was advertised in the West Australian on 25th May 2011 however the results will not be available in time to report to Council. The request is to give delegated authority to the CEO thereby permitting council officers to dispose of the remaining plant issues from the 2010 / 2011 financial year in accordance with the best price arrangement obtainable. By going through this public tender process, the requirements of the Local Government Act will have been satisfied and the plant disposal process can flow on from the tender results rather than returning to Council for further authority.


1. Give delegated authority to the CEO to accept offers for the outright disposal of the plant items

2. Decline to give delegated authority to the CEO and realise a loss of surplus plant / vehicle income of $347,000 within the 2010 / 2011 financial year and undertake the process in the next financial year being 2011/ 2012.

Policy Implications

There are no relevant policy implications to this matter.

Legislative Implications 3.58 Disposing of Property (1) In this section – “dispose” included to sell, lease, or otherwise dispose of, whether absolutely or not;

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“property” includes the whole or any part of the interest of a local government property, but does not include money. (2) Except as stated in this section, a local government can only dispose of property to – (a) the highest bidder at public auction; or (b) the person who at public tender called by the local government makes what is, in the opinion of the local government, the most acceptable tender, whether or not it is the highest tender. 5.42 Delegation of some powers and duties to CEO (1) A local government may delegate* to the CEO the exercise of any of its powers or the discharge of any of its duties under his Act other than those referred to in section 5.43 *Absolute majority required. (2) A delegation under this section is to be in writing and may be general or as otherwise provided in the instrument of delegation. [Section 5.42 amended nu No. 1 of 1998 s. 13 9.] 5.43 Limits on delegations to CEO’s A local government cannot delegate to a CEO any of the following powers or duties –

(a) Any power or duty that requires a decision of an absolute majority or a 75% majority of the local government;

(b) (b) Accepting a tender which exceeds an amount determined by the local government for the purpose of this paragraph;

Financial Implications Failure to finalise the disposal of sale plant and vehicles will realise a loss of surplus plant and vehicle income of $347,000 within the 2010 / 2011 financial.

Conclusion As the outcome of the WALGA tender is not currently available at this point in time, it is recommended that Council delegate authority to the CEO enabling the plant disposal process to be finalised.



That Council; Give delegated authority to the Chief Executive Officer to accept or decline offers via the WALGA tender process and where declined seek and accept offers for the outright purchase of:

Plant 1 - P045 Toyota Hilux Dualcab 4X4 R7351 Plant 2 - P906 Acco Side Load Rubbish Truck 1CPV080 Plant 3 - P8808 Iveco Acco FG2350G/285 with 6x4 side loading

rubbish compactor 1CBX439 Plant 4 - P246 Toyota Hilux S/C 4X4 Ute T/Back R7467 Plant 5 - P898 P898 Mitsubishi Hook Bin Truck 1BMM365 Plant 6 - P956 Trailer - Hook Bin 1TEZ110 Plant 7 - P903 Isuzu Tipper Truck GIGA385CXZ 1CEP890 Plant 8 - P905 Isuzu Tipper Truck GIGA385CXZ 1CEP887 Plant 9 - P890 Mack Prime Mover R450 Plant 10 - P235 Holden Rodeo Dualcab Ute 4X4 R7338 Plant 11 - P883 Inter Acco - Hiab Crane, Truck R3748 Plant 12 - P052 Holden Colorado 4X4 Dcab Ute R7680 Plant 13 - P853 Mcdonald Steel Roller 10 Tonne N/A

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12.8 THE RESCINDING OF PART OF RESOLUTION NO# 151491.

File No: PL.35

Attachment(s) Nil

Responsible Officer: Director of Development, Infrastructure And Regulatory Services.

Author Name: Executive Manager Of Works. Disclosure of Interest: Nil

REPORT PURPOSE

The purpose of this report is to seek Council support to vary Resolution Number 151491 in order to address various plant issues. Background At the Ordinary Council Meeting held the 20th of December 2010, Council resolved the following.

COUNCIL RESOLUTION Res No : 151491

MOVED : Cr Lewis SECONDED : Cr Vertigan

That Council;

(1) Reject tendered offers

(2) Give delegated authority to the Chief Executive Officer to seek and accept offers for the outright purchase of:-

Plant 1 – Protec Roller P854 Reg No: R452 Plant 2 – Isuzu P904 Reg No: 1CEP889 Plant 3 – Tri Axle Semi Tipper P953 Reg No: 1TDW257 Plant 4 – Holden Colorado P247 Reg No: R7682

Plant 5 – Toyota Hilux P042 Reg No: R7216 Plant 6 – Holden Rodeo P244 Reg No: R7398 Plant 7 – Holden Colorado P249 Reg No: R7685 Plant 8 – Toyota Hilux P241 Reg No: R7355 Plant 9 – Toyota Hilux P242 Reg No: R7420 Plant 10 – Toyota Commuter Bus P243 Reg No: R7376

Plant 11 – Mitsubishi Triton P047 Reg No: R7537 Plant 12 – Toyota Landcruiser P060 Reg No: 11DKVV597 Plant 13 – CAT 12H Grader P811 Reg No: 1BGI435 Plant 14 – John Deere Backhoe/Loader P812 Reg No: 1BPB249 Plant 15 – Volvo L60E Loader P813 Reg No: R3746

Plant 16 – Lowboy 3 Axle Plant Trailer P35318 Reg No: 8RW113

Issues

Plant requirements have been investigated by staff to determine the best possible outcome and versatility for operational usage now and into the 2011 /2012 financial year.

Volvo L60E Loader (Plant No# P813, Registration No# R3746) Waste Services have requested that Council support the idea of retaining the Volvo L60E Loader (Plant No# P813, Registration No# R3746) which is currently due to be sold. This

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unit was previously listed as part of the infrastructure construction plant. Council resolution No# 151491 resolved to delegate authority to the CEO for disposal (trade) of P813. The value of the arranged trade is $80,000. Council officers have investigated the plant options that can be used at the 7 Mile Waste Facility. The most recent option was to trade the Waste Services current Volvo Loader (Plant No# P8000) on a larger loader. This proposal would incur an additional cost to council of $300,000 after trade. The option of retaining P813 equates to a potential cost saving to Council on plant purchases proposed for the 2011/12 budget and allows Waste Services to have a back up plant item during times of breakdowns, repairs and maintenance. This option will also reduce the likely need and cost for the hire of additional plant. The use of an additional loader onsite will equate to faster tip face coverage and a more optimum ability to move cover and waste material on a site which is over 100 hectares. Waste Services see this option as adequate to service the requirements of site plant until business cases can be provided for the purchase of fit for purpose plant items. If Council agrees to this proposal rescinding part of resolution No#151491 is required. The above options were presented, considered and endorsed by the Plant Replacement Advisory Group (PRAG) meeting, held on 26 May 2011.

2000ltr diesel fuel tanker (Plant No# P952, Registration No# ITDU 798

The newly purchased Flocon Maintenance Truck uses large volumes of emulsion which is purchased in 205ltr drums. The disposal of these empty drums has become an issue. To reduce this problem council officers have sourced bulk emulsion locally and are now filling recycled empty 205ltr drums at the bulk emulsion filling point. This procedure is labour and plant intensive and is an Occupational Health and Safety issue.

During the 2010 / 2011 financial year budget process, Council listed the purchase of a new diesel fuel tanker for the construction crew (arrived). The old 2000lt diesel fuel tanker (Plant No# P952, Registration No# ITDU 798) can now be converted to be a mobile bulk emulsion storage tank.

This would allow council officers to bulk fill P952 with emulsion, then empty via the Flocon Maintenance trucks suction system, thus eliminate any further manual handling and 205ltr drums usage.

P952 will require new wheel bearings and minor maintenance which would be undertaken in house. The trade value listed within the 2010 / 2011 budget process against P952 is a minimal $300.00. Policy Implications. N/A Legislative Implications Section 5.25 (1) (e) of the Local Government Act 1995 allows a local government to revoke decisions.

5.25. Regulations about council and committee meetings and committees

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(1) Without limiting the generality of section 9.59, regulations may make provision in

relation to — ...

(e) the circumstances and manner in which a decision made at a council or a

committee meeting may be revoked or changed (which may differ from the manner

in which the decision was made); ...

Regulation 10 of the Local Government (Administration) Regulations 1996 states:

10. Revoking or changing decisions made at council or committee meetings — s. 5.25(1)(e)

(1) If a decision has been made at a council or a committee meeting then any motion to

revoke or change the decision must be supported —

(a) in the case where an attempt to revoke or change the decision had been made

within the previous 3 months but had failed, by an absolute majority; or

(b) in any other case, by at least 1/3 of the number of offices (whether vacant or

not) of members of the council or committee,

inclusive of the mover.

(1a) Notice of a motion to revoke or change a decision referred to in sub regulation (1)

is to be signed by members of the council or committee numbering at least 1/3 of

the number of offices (whether vacant or not) of members of the council or

committee, inclusive of the mover.

(2) If a decision has been made at a council or a committee meeting then any decision

to revoke or change the first mentioned decision must be made —

(a) in the case where the decision to be revoked or changed was required to be

made by an absolute majority or by a special majority, by that kind of

majority; or

(b) in any other case, by an absolute majority.

(3) This regulation does not apply to the change of a decision unless the effect of the

change would be that the decision would be revoked or would become substantially

different.

Financial Implications The loss of plant trade income in the 2010 / 2011 financial year amounts to $80,000 due to the retention of the Volvo L60E Loader (Plant No# P813) and the loss of plant trade income of $300 due to the retention of the old diesel fuel tanker (Plant No# P952). The Income account No# 420905 was listed to receive the income from both trade values. The total plant trade value loss of $80,300 would be realised by the Shire of Roebourne within the 2010 /2011 financial year. Options Council has the following options:

1. Rescind part of resolution No# 151491 and retain the Volvo L60E Loader (Plant No# P813) and not sell the old diesel fuel tanker (Plant No# P952).

2. Not rescind and dispose of (Plant No# P813) as per resolution No# 151491 and dispose of (Plant No# P952) as per the 2010 / 2011 adopted budget process.

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Conclusion As Council officers are still in the process of determining plant requirements for the Waste Management Facility, it is logical to trial the two loader proposal rather than outlay additional capital for a machine that has not yet been trialled. This will allow the Waste Facility officer‘s further time to determine their plant needs and, with assistance from the Councils Mechanical staff, the opportunity to further examine the plant issues at hand and future plant requirements.

The conversion of the old diesel fuel tanker (P952) to an emulsion tanker will make operational procedures for road maintenance staff safer, easier and more productive as large amounts of emulsion can now be towed to areas having serious maintenance requirements. Voting Requirements Absolute majority required.

OFFICER‘S RECOMMENDATION 1 That Council considers to rescind part (2) of Resolution No 151491: By deleting from the list ―Plant 15 – Volvo L60E Loader P813 Reg No: R3746‖ (Absolute Majority required)

OFFICER‘S RECOMMENDATION 2

That Council rescind part (2) of Resolution No 151491:

By deleting from the list ―Plant 15 – Volvo L60E Loader P813 Reg No: R3746‖ (Absolute Majority required)

OFFICER‘S RECOMMENDATION 3 That Council:

1. Retains the Volvo L60E Loader (Plant No#813, Registration No# R3746) within

its current plant fleet for the usage by and at the Waste Management Facility, at an income loss to account 420905 of $80,000 within the 2010 / 2011 financial year.

2. Retains the old diesel fuel tanker (Plant No# P952, Registration No# ITDU 798)

to be decommissioned as a diesel fuel tanker and converted to an emulsion tanker at an income loss to account 420905 of $300 within the 2010 / 2011 financial year.

(Absolute Majority required)

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13 STRATEGIC PROJECTS

13.1 KARRATHA AIRPORT WATER AND WASTE WATER SYSTEMS UPGRADE

File No: CP.42

Attachment(s) 1. AECOM Concept Budget OPC and Design Cost

2. AECOM External Hydraulic Infrastructure Services Concept Analysis – Master Plan Upgrade

Responsible Officer: Director Strategic Projects

Author Name: Acting Airport Manager Disclosure of Interest: Nil

REPORT PURPOSE To seek Council endorsement of the scope of works and agree to proceed to detailed design and documentation for the Karratha Airport Water and Waste Water Systems Upgrade Project.

Background The Shire of Roebourne is responsible for the entire water/waste water system at Karratha Airport. This system has been in place for a period of approximately 30 years. AECOM consultants were engaged in 2010 to undertake Stage 1 of this project involving the investigation and review of existing systems and to provide recommendations for upgrade works. AECOM have identified that the existing water and waste water systems have been poorly maintained, are approaching the end of their normal in-life service and no programmed maintenance is undertaken. AECOM recommend that the age and condition of much of the equipment means it is not economic to restore it and the most cost effective solution is to replace it where required. It is AECOM‘s recommendation that a strategic approach is undertaken to replace all aged and unmaintained equipment and bring up to Australian Standard. A copy of the Analysis report and concept plan report is attached to this Council report. Council is required to consider the scope of works required to upgrade the systems to enable the project to proceed to detailed design and documentation for tender.

Issues AECOM report The Karratha Airport External Hydraulic Infrastructure Services Concept Analysis – Master Plan Upgrade report identified seven key concerns with the water/waste water system:

1. Pressure within the Dampier water main is over double normal water system operating pressures – safety & reliability concerns;

2. Airport trunk main showing evidence of radial and longitudinal cracking due to pipework of differing material, age and condition and high thrust forces– reliability concerns;

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3. Existing water storage is not in accordance with Australian Standards with respect to dedicated storage of domestic water and fire system water – compliance and reliability concerns;

4. Domestic water main has aged pipework and water used by hire car operations is significant – environmental, maintenance and asset replacement/strategy concerns;

5. Airport fire hydrant main has no coverage at front of terminal and pipework of differing material, age and condition - reliability, maintenance and asset replacement/strategy concerns;

6. Irrigation main has aged pipework – maintenance and asset replacement/strategy concerns; and

7. Sewer and waste drainage systems are at the end of their design life-span –environmental and reliability concerns.

Priority works are identified as being the provision of separate water storage tanks for domestic and fire fighting systems to meet Australian Standards (part of the Fire Hydrant, Tanks and Pumps package) and upgrade of the airport mains trunk line from Dampier Highway to the storage tank (part of the Town Mains Water package). The current 195 k/l water storage tank provides water to both the domestic main and the fire fighting main. Australian Standard 2419.1-2005 Fire Hydrant Installations requires 288 k/l of dedicated water storage for the provision of fire fighting installations. A single tank may be used but must include a central divider so that the domestic water system cannot use fire fighting system water, but the fire fighting system may draw on domestic water if required. The current water storage tank does not include this central divider. The Aviation Rescue and Fire Fighting Service (ARFFS) based at the airport is required to meet Civil Aviation Safety Regulations regarding water storage minima and refill times which are not being met by the current water storage tank. Further, the current storage tank is aged, showing evidence of deterioration and is not sealed at the top which does not prevent contamination of the water supply by animals. The Fire Hydrant, Tanks and Pumps works package also includes additional fire hydrants to meet the 90m spacing requirement between hydrants (some hydrants are located in excess of 90m apart) and inclusion of fire hydrants to the front of the airport terminal. Currently, fire hydrants are located on the airside of the terminal and near the hire car operators. The works package sees inclusion of 5 hydrants in the car park and along Norman Road. The airport mains trunk line is showing increasing evidence of approaching complete failure, with many instances of longitudinal pipe cracks seen over the past 12 months. Cracks are forming sue to the age and condition of the line and the high water pressures (up to 1700 kpa) exerted on the line. During November & December 2011 extended carting of water to keep the water storage tanks at useable levels occurred. Water cartage costs are approximately $100,000 for the 2010/11 financial year to date with an additional $26,000 in repair costs. Replacement of the line with Blue Bute piping able to withstand the pressures exerted is now considered critical. Current Status Identification of condition and issues of the water and waste water systems is now complete. Three concept plans have been provided on future layout of the systems as have indicative costs for 5 distinct works packages. Further development of detailed design and tender preparation for the works package/s requires Council endorsement of locations and estimated costs.

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Cost implications and Project Budget Council initially allocated $2 million in the 2010/11 Budget to commence these upgrades. At its April 2011 Ordinary Meeting, Council amended the 2010 / 2011 Water & Waste Water Upgrade project budget for 2010/2011 to $1,000,000.

An estimated cost for each works package has been prepared and covers approximate construction costs (without a local factor %) and design costs. Costs exclude site preparation, Water Corporation headworks costs, contractor contingencies and preliminaries, trenching, transportation, storage, copper & steel cost fluctuations and reinstatement of penetrations. Prices are based on AECOM estimated rates received on 4 th May 2011 as follows.

Approximately $124,900 has been expended or committed to date on investigation and design works inclusive of upgrade works associated with the Car Park project.

The original project budget of $2m was established based on limited detailed investigation at the time. Using the AECOM estimates the following table provides a detailed project estimate for the full scope of works

Item Budget Estimate

Construction Estimate

Works package A: Drainage $2,150,000

Works package B: Fire hydrant, tanks, and pumps $1,450,000

Works package C: Town mains water $650,000

Works package D: Domestic water including tank refurbishment

$900,000

Works package E: Recycled water $350,000

Construction preliminaries (estimate 10%) $550,000

Trenching ($260K water, $300K drainage) $560,000

Site preparations $75,000

Penetrations and making good of penetrations $200,000

Transportation $50,000

Water Corporation headworks cost (estimate) Upgrade of existing connection $6000 materials/labour New connection $46,862.50 + $6000 materials/labour

$60,000

Construction Sub Total $6,995,000

Location Allowance 20% $1,399,000

Contingency 5% $349,750

Cost Escalation 10% $699,500

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Construction Total $9,443,250

Design Estimate

Stage 1 works (investigation & concept design) $45,350

Works package A: Drainage $40,000

Works package B: Fire hydrant, tanks, and pumps $75,000

Works package C: Town mains water $12,000

Works package D: Domestic water including tank refurbishment

$35,000

Works package E: Recycled water $28,000

Contingency and Provisional Sums (~10%) $60,000

Design Estimate Sub Total $295,350

SoR direct costs

Airport administration $10,000

Project management/consultants $150,000

Irrigation design & infrastructure $150,000

Storage $10,000

Plant hire (temporary power, generators, switching) $50,000

SoR direct costs Sub Total $370,000

Project Budget Total $10,108,600

Note: Water Corporation headworks charges are based on the airport coming under the Water Corporation‘s by-law service agreement charges. The Water Corporation is currently considering whether the airport should come under the major consumer service category due to the amount of water used annually, the flow rate and size of the pipe. Council need to be aware that charges for headworks will be greater if assessed to be a major consumer. Next Steps Council is now required to consider the scope of works required to upgrade water and waste water systems at the Airport, how procurement of the works will be undertaken, and confirm a revised project budget to enable the project to proceed. Given the level of detail and complexity in the water and waste water systems upgrade and the estimated costs to move to detailed design, it is recommended that tenders be called for design and construction procurement of the upgrade of the water and waste water systems. By procuring as a design and construction package, it will allow for less urgent aspects the design to be developed alongside any terminal redevelopment. Drainage, domestic water and recycled water in particular rely on detailed terminal designs to ensure sufficient water and waste water supply and systems in any new or larger terminal. The scope of works in the tender must give priority to the completion of Works Packages B and C in the 2011/2012 financial year. Completion of Works Package C (Town mains water) should also be aligned with the Dampier Highway duplication works to enable replacement of the line under the roadways whilst duplication works are being undertaken (if possible). This will also enable completion of the main line prior to consideration to a realignment of Bayly Avenue works which may be required to give access to some of the rotary hangar precinct allotments.

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Options Council agrees to;

1. Instruct the Chief Executive Officer to prepare tender documentation to enable tenders to be called for the design and construction procurement of all stages of the Karratha Airport Water and Waste Water Systems Upgrade in accordance with the scope of works developed by AECOM.

2. Consider a sum of $4m In the 2011/2012 Draft Budget for the Karratha Airport Water

and Waste Water Systems Upgrade noting that a revised project budget of $6,108,600 will require further funding consideration in the 2012/2013 Budget which will be established upon the award of tender.

3. Note that a further report will be presented to Council to approve the Tender package prior to calling tenders.

OR 1. Agree to proceed to detailed design and documentation in a staged manner and list

an appropriate value of works in the 2011/2012 Budget. OR 1. Agree not to proceed to detailed design and documentation at this stage.


Legislative Implications There are no relevant Legislative implications pertaining to this matter. Due to the value of works tenders are required to be called in accordance with the Local Government Act.

Financial Implications Council will need to consider budget allocation for this project for the 2011/2012 financial year. It is suggested that any Budget allocation to be funded from Airport Reserve.

Conclusion

With Council endorsing tenders to be called for design and construction procurement of the Karratha Airport water and waste water systems upgrade, work can continue towards staged upgrading of water and waste water systems with critical non-compliant works in the first instance and developing less urgent works in line with terminal redevelopments.



That Council: 1. Instruct the Chief Executive Officer to prepare tender documentation to enable

tenders to be called for the design and construction procurement of all stages of the Karratha Airport Water and Waste Water Systems Upgrade in accordance with the scope of works developed by AECOM.

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2. Consider a sum of $4m In the 2011/2012 Draft Budget for the Karratha Airport Water and Waste Water Systems Upgrade noting that a revised project budget of $6,108,600 will require further funding consideration in the 2012/2013 Budget which will be established upon the award of tender.

3. Note that a further report will be presented to Council to approve the Tender

package prior to calling tenders.

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ATTACHMENT 1 – CONCEPT BUDGET OPC AND DESIGN COST

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ATTACHMENT 2 - AECOM EXTERNAL HYDRAULIC INFRASTRUCTURE SERVICES CONCEPT ANALYSIS – MASTERPLAN UPGRADE

(SEE ATTACHED)

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13.2 REASSIGNMENT OF LEASE OF PART OF LOT 6 NORMAN RD & PART OF LOT 5 HOOD WAY - KARRATHA AIRPORT

File No: TT.2

Attachment(s) Letter from Sanlea Pty Ltd and Northwest Aviation Services Pty Ltd and map of leased areas

Responsible Officer: Director Strategic Projects Author Name: Corporate Compliance Officer Disclosure of Interest: NIL

REPORT PURPOSE The purpose of this report is for Council to consider a request received by Sanlea Pty Ltd and Northwest Aviation Services for the lease of part of Lot 6 Norman Road and part of Lot 5 Hood Way at Karratha Airport to be reassigned from Sanlea Pty Ltd to Northwest Aviation Services.

Background Correspondence has been received from Neil Thoars from Northwest Aviation and Leann Cooper and John McGowan Sanlea Pty Ltd on the 19 January 2011 requesting that Council consider a request to reassign the lease held by Sanlea Pty Ltd on part of Lot 6 Norman Road and part of Lot 5 Hood Way at Karratha Airport over to Northwest Aviation Services in accordance with Clause 8 of the lease. Northwest Aviation Services have entered into a Joint Venture agreement with Sanlea Pty Ltd to provide ground handling services at Karratha Airport. This Joint Venture took effect on the 15 February 2011, they will provide a service to Virgin Blue, Skywest, Alliance Airlines and Cobham. Northwest Aviation has been providing ground handling services in the Pilbara region since 1996. They currently provide all the ground handling services at Paraburdoo, Newman and Port Hedland Airports.

Issues Within the existing lease agreement the following Clauses states as follows: ASSIGNMENT AND SUBLETTING 8.1 Assignment and subletting

(1) Subject to clause 8.2 the Lessee must not without the consent of the Lessor

assign, sublet, transfer or part with possession of the whole or any part of the Premises or the benefit of this Lease or any estate or interest in the Premises or this Lease.

(2) The provisions of sections 80 and 82 of the Property Law Act 1969 do not

apply to this Lease.

8.2 Conditions applying to assignment and sub-letting

The Lessor will not unreasonably withhold consent under clause 8.1(1) to an assignment or sublease of the whole of the Premises if:

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(a) the Lessee proves to the satisfaction of the Lessor that the proposed sublessee or assignee is a respectable, responsible and solvent person capable of adequately carrying on the business permitted to be carried on in the Premises and capable of complying with all the Lessee‘s Covenants;

(b) in the case of a proposed sublease the Lessee proves to the satisfaction of

the Lessor that the proposed sublease is at a rent which is not more than the Rent payable under this Lease and on terms and conditions which are not more favourable to the proposed sublessee than the Lessee‘s Covenants;

(c) all Rent and other money (including interest) then due and payable by the

Lessee under this Lease have been paid; (d) there is not at either or both of the time the consent is sought and at the date

any sublease or assignment is to take effect any subsisting breach of any of the Lessee‘s Covenants;

(e) the Lessee has procured the execution by the Lessee and the proposed

assignee or sub-lessee and any guarantors referred to in paragraph (g) of a deed of assignment of this Lease or a sublease (as the case may be) to which the Lessor is a party and which is in a form prepared by the Lessor‘s solicitors and has delivered that deed or sublease to the Lessor;

(f) the Lessee pays to the Lessor all costs and expenses including legal costs

administrative costs stamp duty and other disbursements incurred or to be incurred by the Lessor in respect of:

(i) the deed of assignment or the sublease; and

(ii) any enquiries and investigations which are made by or on behalf of the Lessor as to the respectability solvency and suitability of any proposed assignee or sublessee; and

(g) where any proposed sublessee or assignee is a Corporation its directors and

principal shareholders at their expense execute and complete a deed of guarantee and indemnity in a form approved by the Lessor‘s solicitors in favour of the Lessor in respect of:

(i) in the case of an assignment the payment by the proposed assignee

of all Rent and other money and interest which becomes due from and including the assignment date and the observance and performance by the proposed assignee of all of the Lessee‘s Covenants which are due to be observed and performed from and including the assignment date; and

(ii) in the case of a sublease the payment by the proposed sublessee of

all rent and other money and interest which becomes due under the sublease and the observance and performance by the proposed sublessee of all of the terms covenants and conditions which are due to be observed and performed by the proposed sublessee.

8.3 Change of shareholding

An assignment of this Lease requiring the consent of the Lessor in the terms of clause 8.2 will be deemed to occur when:

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(a) any change in the principal shareholders of any corporate Lessee (which is not a public listed company) occurs which has the effect of altering the effective control of the Lessee; or

(b) the Lessee has executed this Lease as the trustee of a trust and any change

in the persons beneficially entitled (or who may become beneficially entitled) to the trust assets occurs or in the case of a unit trust any units are transferred or any units (in addition to those issued at the Commencement Date) are issued.

8.4 Lessee‘s liabilities to continue

(1) The covenants and agreements on the part of any assignee or sublessee expressed or implied in any deed of assignment or sublease and in favour of the Lessor are supplementary to those contained in this Lease and do not in any way relieve the Lessee from the Lessee‘s Covenants.

(2) Despite any assignment by the Lessee of the benefit of this Lease the

Lessee will remain liable to observe and perform all of the Lessee‘s Covenants throughout the balance of the Term.

8.5 Costs payable in any event

The Lessee must pay to the Lessor on demand all costs and expenses incurred by the Lessor in relation to clauses 8.2 and 8.3 even if: (a) the Lessor refuses to consent to the proposed assignment or proposed lease;

and (a) the proposed assignment or proposed sublease is not completed for any

reason (other than the default of the Lessor). 8.6 No mortgage or charge

The Lessee must not without the consent of the Lessor mortgage, charge or otherwise encumber the interest of the Lessee under this Lease.

Options Council has the following options available: 1. Approve the assignment of lease agreement from Sanlea Pty Ltd to Northwest Aviation Services; Or 2. Deny the requested assignment of lease agreement from Sanlea Pty Ltd to Northwest Aviation Services;


Legislative Implications The proposed lease will be required to comply with the Local Government Act (1995), Section 3.58 Disposal of Property and under the management order for the site, it is a requirement that all leases are endorsed by the Minister of Lands.

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Financial Implications Currently receive lease income from Sanlea Pty Ltd of $22,647.96 per annum and the lease income will remain the same. Conclusion The request received from Sanlea Pty Ltd to assign the lease agreement is made on the basis of entering into a Joint Venture with Northwest Aviation and the request seems to be reasonable in nature.



That Council: Approves the assigning of the existing lease agreement, with all it‘s rights and obligations, from Sanlea Pty Ltd (ABN 070 110 066) to Northwest Aviation Services (ABN 20 073 203 157)

276

ATTACHMENT 1 - LETTER FROM SANLEA PTY LTD AND NORTHWEST AVIATION SERVICES PTY LTD AND MAP OF LEASED AREAS

277

278

279

13.3 THRIFTY CAR RENTAL LEASE RENEWAL

File No: TT.2

Attachment(s) Nil

Responsible Officer: Director Strategic Projects Author Name: Corporate Compliance Officer Disclosure of Interest: NIL

REPORT PURPOSE For Council to consider Ilha Pty Ltd‘s (Thrifty Car Rental) request to an extension of their existing lease over Lot 18 Bayly Avenue, Karratha Airport.

Background At the Council meeting held on the 16 August 2004, Thrifty Car Rental was granted a lease to operate a car hire and rental business at the Karratha Airport. The lease provides for an office in the terminal, leased land for offices and car bays for their hire vehicles. The lease consists of a lease term of 5 years with 2 additional options of 5 years each at the discretion of the Lessee. The lease commenced on 1st June 2005 and was due to expire on the 31st May 2010. The reason for the delay in taking up the first Option was a result of a request from Thrifty Car Rental to further develop Lot 18 Bayly Avenue. This was put to Council last month as per Item 13.5 presented at the Ordinary Council Meeting held on the 16 May 2011.

Issues

Within the existing lease agreement, Clause 3.2 states as follows:

3.2 Option of Renewal

If at any time of exercise of the option(s) contained in this clause 3.2 the Lessee has not failed to comply with any notice given by the Lessor to the Lessee requiring the Lessee to remedy a breach by the Lessee of the provisions of this Lease on the

Lessee‘s part to be complied with, the Lessee has the option of extending this Lease for the further term(s) specified in item 6 of the Schedule exercisable by written

request of the Lessee made not more than six (6) months nor less than three (3) months prior to the expiration of the term specified in item 4 of the Schedule, or the first further as the cause may be, at the same rental and upon the same provisions as

are contained in this Lease except this clause 3.2.

The Lessee has duly met their obligations of their lease and as per Clause 3.2 identified above, the Council cannot reasonably decline continuation of the lease unless the Lessee has defaulted in paying its lease or failed to comply with various aspects of their lease agreement. A Deed of Variation will also be created to include the new 77 car parking bays assigned to Thrifty Car Rental as part of the current lease agreement. Options Council has the following options available:

280

1. Approve the first Option to renew the head lease for a further term of 5 years; or 2. Deny the option to renew for a further term of 5 years


Legislative Implications The proposed lease meets the requirements with section 3.58 of the Local Government Act, 1995 and is inline with clause 3.2 of the Agreement that provides the Option to be exercised by the Lessee.

3.2 Option of Renewal If at the date of exercise of the option(s) contained in this clause 3.2 the Lessee has not

failed to comply with any notice given by the Lessor to the Lessee requiring the Lessee to

remedy a breach by the Lessee of the provisions of this Lease on the Lessee's part to be complied with, the Lessee has the option of extending this Lease for the further term(s)

specified in item 6 of the Schedule exercisable by the written request of the Lessee made not more than six (6) months nor less than three (3) months prior to the expiration of the term specified in item 4 of the Schedule, or the first further term as the case may be, at the same rental and upon the same provisions as are contained in this Lease except this clause 3.2.

Further provision is made within Clause 7.1 in regards to the surrender of lease in light of redevelopment of the site.

7.1 Lessor may require Surrender of Term

If at any time during the Term:

(a) the Premises are required by the Lessor for extension, renovation, refurbishment or re-development of the Airport; or

(b) the Lessor extends, renovates, refurbishes or redevelops the Airport Terminal and wishes the Lessee to maintain an office within the Airport Terminal; and

(c) the Lessor gives the Lessee not less than THREE (3) months notice of this requirement,

the Lessee must surrender this Lease.

Clause 7.2 and 7.3 further provides:

7.2 Offer to lease New Premises

The Lessor must offer to lease the New Premises to the Lessee in accordance with this

clause.

7.3 Acceptance or Non-Acceptance of Offer

If the Lessee by written notice to the Lessor given within 10 business days from the date of receipt by the Lessee of the offer referred to in clause 6.2:

(a) accepts the offer, then this Lease will be surrendered on a date agreed to by the

parties, taking into account when the New Premises will be available for the Lessee to fit-out or occupy;

(b) does not accept the offer, then: (i) this Lease will be automatically surrendered by the Lessee; (ii) the offer will lapse; and

(iii) the Lessee will have no further claim against the Lessor in respect of the New Premises or the surrender of this Lease.

The the proposed lease lease extension will be required to comply with the Local Government Act (1995)

Financial Implications The Shire receives an annual lease income of $58,388.88 through the contract and each anniversary is adjusted by CPI and/or regular revaluation.

281

Clauses 4.3 & 4.4 of the Lease Agreement also provide an additional income source for the airport based on the operator‘s turnover. Essentially, no later than one (1) month after the anniversary date of the commencement of the Term, an additional fee, being the amount (if any) calculated as follows:

AF = T – (R + $2,001.25)

Where:

AF = Additional fee T = an amount equal to 8.5% of Turnover R = rent payable for the relevant Lease Year

The Lessee‘s 2009/2010 financial year resulted in the Shire receiving a payment of $343,401.24 inclusive of GST. At the conclusion of the 2010/11 financial period, a invoice will be issued to the Lessee upon receival of an audited statement of the Lessee‘s operations. The car parking bays also will attract as of 1 July 2011 a lease fee of $4,000/bay, therefore generating an income of approximately $308,000 per annum.

Conclusion Council needs to observe the conditions of the lease agreement. Unless the Lessee has defaulted in meeting their obligations under the agreement, Council is obliged to follow through enabling the Lessee to take up the first option.



That Council approves:

1. Ilha Pty Ltd (trading as Thrifty Car Rentals) to take up the 1st Option of a further term of 5 years of their existing lease at the Karratha Airport with a continuation of the initial terms and conditions;

2. Ilha Pty Ltd be made aware that redevelopment of the airport may give rise to an early surrender of the lease as per the Agreement and that advanced notice will be provided by the Shire as per the Agreement.

3. A Deed of Variation be issued to Ilha Pty Ltd for the allocation of 77 car hire bays and the new fee structure to be in place for these bays.

282

13.4 BUDGET AMENDMENT - KARRATHA LEISURE COMPLEX PROJECT

File No: CP.223, CP.226

Attachment(s) Nil

Responsible Officer: Director Strategic Projects Author Name: Director Strategic Projects Disclosure of Interest: Nil

REPORT PURPOSE To consider a budget amendment to allow the Karratha Leisure Complex project current budget of $1,333,095 to be reallocated from Karratha Education Leisure & Training Project general ledger 350200 to Karratha Leisure Complex job 935000.

Background When Council initially budgeted for this facility in 2009/10 the project was known as the Karratha Education Leisure & Training Project. At this time Council was to be contributing to the Education Department managing the planning of this project. The initial general ledger costing account Karratha Education Leisure & Training Project 350200 was created as an operating account due to the expense being contributions to an asset not belonging to Council. The Shire of Roebourne has now undertaken delivery of the Karratha Leisure Complex Project and this facility will now be a Council Asset. A new job Karratha Leisure Complex 935000 has been created to record the costs associated with the delivery of this asset.

Issues A budget amendment is required to reduce the operating expense account Karratha Education Leisure & Training Project 350200 from $1,333,095 to $0 and to reallocate this expense to capital job Karratha Leisure Complex 935000. This amendment will have no impact on the estimated budget surplus/deficit for 2010/11.


2) Adopt the amendments as per recommendations; or 3) Not to adopt the amendments.


Legislative Implications As per Local Government Act 1995 sec 6.8 changes to budgets need to be authorised in Advance by resolution.

A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure – 3. (a) is incurred in a financial year before the adoption of the annual budget by the

local government; 4. (b) is authorised in advance by resolution*; or

(c) is authorised in advance by the mayor or president in an emergency.

283

Financial Implications There are no financial implications as there is no impact on the estimated budget surplus/deficit.

Conclusion Council is required to allocate the Karratha Leisure Complex Project expense to a capital expense account to allow this to be reflected as an asset of Council.



That Council adopt the following budget amendment which will have nil impact on the estimated budget surplus/deficit for 2010/11.

Acc No

Job No Account Description 2010 / 2011

Budget (Inc)/Dec New Budget

Total Reason

350200

Karratha Education Leisure

& Training Project (1,333,095) 1,333,095 0

Move the budgeted expense for the Karratha Leisure Complex from operating to capital to allow the total cost of this asset to be captured.

350502 935000 Karratha Leisure Complex 0 (1,333,095) (1,333,095)

Total (1,333,095) 0 (1,333,095)

284

14 ITEMS FOR INFORMATION ONLY

INFORMATION ONLY ITEMS - MAY 2011 Responsible Officer: Chief Executive Officer Author Name: Minute Secretary Disclosure of Interest: Nil

REPORT PURPOSE

To advise Council of the information items for May 2011. Background None Issues None Options None Policy Implications There are no relevant policy implications pertaining to this matter. Legislative Implications There are no relevant legislative implications pertaining to this matter. Financial Implications There are no financial implications resulting from this report. Conclusion None Voting Requirements Simple.

RECOMMENDATION That Council note the following information items:

14.1 Shire President‘s Mail – May 2011

14.2 Register of Documents Stamped with the Shire‘s Common Seal

14.3 Councillor Representatives on Organisations

14.4 Tabled Correspondence

14.5 Budget Amendments for period ending 31 May 2011

14.6 Non-Statutory Donations for period ending 31 May 2011

14.7 Building Statistics – May 2011

14.8 Planning Decisions Issued, 27 April – 3- May 2011

14.9 Community Safety Coordinator – Projects Update

14.10 Report on changes to Bar Policy - Tien Tsin Inne - Karratha Airport

285

14.1 SHIRE PRESIDENT‘S MAIL – MAY 2011 Responsible Officer: Chief Executive Officer Author Name: Minute Secretary Disclosure of Interest: Nil

REPORT Incoming correspondence for the Shire President

Date From Subject Details

29/04/2011

THE HON CHRIS BOWEN MP

UPDATED AUSTRALIAN CITIZENSHIP CEREMONIES CODE- NO CHANGES TO LEGAL REQUIREMENTS - THE HON CHRIS BOWEN MP

04/05/2011

WOODSIDE ENERGY LIMITED

KARRATHA LEISURE COMPLEX - PARTNERSHIP PROPOSAL - RESPONSE TO SOR LETTER OF 13 APRIL 2011 - OPPORTUNITY

05/05/2011

MINISTER FOR PLANNING

DEVELOPMENT ASSESSMENT PANELS (DAPS) - REQUEST FOR LOCAL GOVERNMENT NOMINATIONS - GAZETTED ON 24 MARCH 2011 - NOMINATIONS REQUIRED BY 13 JUNE 2011 - MINISTER FOR PLANNING

06/05/2011

BUSWELL

LETTER FROM HON TROY BUSWELL MLA - NATIONAL RENTAL AFFORDABILITY SCHEME IN THE PILBARA

09/05/2011

MINISTER FOR REGIONAL DEVELOPMENT LANDS

NATIONAL RENT AFFORDABILITY SCHEME (NRAS) - PILBARA - WITH REFERENCE TO LETTER DATED 2 MARCH 2011 - REQUEST FOR MORE ASSISTANCE FOR AFFORDABLE HOUSING THROUGH THE COMMONWEALTH'S PROGRAM

17/05/2011

AUSTRALIAN ARMY - PILBARA REGIMENT

THANK YOU TO THE SHIRE OF ROEBOURNE PRESIDENT NICOLE LOCKWOOD - ATTENDANCE AND REPRESENTATION AT WHIM CREEK SERVICE ON 17 APRIL 2011 - ANZAC DAY COMMERATIONS - AUSTRALIAN ARMY PILBARA REGIMENT

19/05/2011

THE HON ANTHONY ALBANESE MP

CONGRATULATIONS ON APPOINTMENT AS A MEMBER OF THE INFRASTRUCTURE AUSTRALIA COUNCIL - THE HON ANTHONY ALBANESE MP

24/05/2011

WA LAND AUTHORITY

THANK YOU TO SHIRE OF ROEBOURNE FOR PARTICIPATION AND SUPPORT PROVIDED TO DELEGATES - GOVERNMENT LAND ORGANISATIONS CONFERENCE 2011

24/05/2011

WESTERN AUSTRALIAN LOCAL GOVERNMENT ASSOCIATION (WALGA)

INVITATION TO CR NICOLE LOCKWOOD TO ATTEND A (WALGA) LOCAL GOVERNMENT STATE

286

MINISTERIAL DIALOGUE - TO BE HELD ON WEDNESDAY 3 AUGUST 2011

287

14.2 REGISTER OF DOCUMENTS STAMPED WITH THE SHIRE OF ROEBOURNE COMMON SEAL

Responsible Officer: Chief Executive Officer Author Name: Minute Secretary Disclosure of Interest: Nil

REPORT PURPOSE

To advise Councillors of documents, as listed below, that have been stamped with the Common Seal of the Shire of Roebourne since the last Council Meeting.

DATE DOCUMENT

26/05/11 W + W Enterprises Pty Ltd and Shire of Roebourne Deed of Release and Indemnity

288

14.3 COUNCILLOR REPRESENTATIVES ON ORGANISATIONS Responsible Officer: Chief Executive Officer Author Name: Minute Secretary Disclosure of Interest: Nil

REPORT Below is the listing of Councillor Portfolios and Representatives on Organisations within the Shire of Roebourne, both internal and external groups.

External Committees:

EXTERNAL COMMITTEE DIVISION & STAFF MEMBER [if applic]

COUNCILLOR

Nor West Jockey Club Committee Community and Corporate Services Cr Fiona White-Hartig

Pilbara Regional Council (PRC) Chief Executive Officer Cr Lockwood & Cr Hipworth, Cr White-Hartig & Cr Smeathers as

proxies

Pilbara Regional Road Group CEO & Infrastructure Services Cr Lockwood & Cr Hipworth

Resource Industry Advisory Group Chief Executive Officer, Community

and Corporate Services, Development and Regulatory

Services & Infrastructure Services

Cr Lally, Cr White-Hartig &

Cr Hipworth

Visitor Centre(s) Committees Community and Corporate Services Cr Hipworth & Cr Bailey

Walkington Theatre Management

Committee Community and Corporate Services Cr Cechner & Cr Smeathers as

proxy

West Pilbara Communities for

Children Consortium Community and Corporate Services Cr Vertigan & Cr Smeathers as

proxy

Roebourne Advisory Group Community and Corporate Services Cr Bailey, Cr White-Hartig & Cr

Pritchard

Internal Portfolio‘s:

INTERNAL PORTFOLIO’S COUNCILLOR

Community and Corporate Services Cr Lewis, Cr Smeathers, Cr Vertigan & Cr Pritchard

Financial Services Cr Lally & Cr Lockwood

Development and Regulatory Services Cr Bailey, Cr Cechner Cr Hipworth & Cr White-Hartig

Infrastructure Services Cr Hipworth & Cr Lally

289

14.4 TABLED CORRESPONDENCE Responsible Officer: Chief Executive Officer Author Name: Minute Secretary Disclosure of Interest: Nil

REPORT

Tabled correspondence for Councillors information:

Date From Subject Details

02/05/2011


MAIN ROADS WA ROADSIDE MEMORIALS - POLICY AND GUIDELINES - CONSIDERATION OF ADOPTING THE MAIN ROADS WA POLICY AND GUIDELINES AS MODEL POLICY - WALGA

02/05/2011

DEPARTMENT OF REGIONAL DEVELOPMENT AND LANDS

ROYALTIES FOR REGIONS - PROGRESS REPORT 2009 / 2010 - SNAPSHOT REPORT OF THE FUNDING DISTRIBUTION ACROSS THE NINE WA DEVELOPMENT COMMISSION REGIONS - ENCLOSED REPORT

06/05/2011

WA DEPARTMENT OF TREASURY AND FINANCE

ADVISE FROM DEPARTMENT OF TREASURY AND FINANCE - KARRATHA SENIOR HIGH SCHOOL STAGE 2 - FORWARD WORKS - CONSTRUCTION OF PLAYING COURTS AND PLAYING FIELDS

09/05/2011


WESTERN AUSTRALIAN PORTS REVIEW - ISSUES PAPER - ENCLOSED COPY OF WALGA SUBMISSION TO BE PRESENTED TO STATE COUNCIL IN JUNE 2011

09/05/2011


ADVICE FROM WALGA - DEPARTMENT OF PLANNING HAS ANNOUNCED RELEASE OF SCHEDULE FOR INCREASED PLANNING FEES AND CHARGES - PLANNING AND BUILDING - BERYL FOSTER - POLICY MANAGER

09/05/2011


REVIEW OF WA TOBACCO PRODUCTS CONTROL ACT 2006 - OPPORTUNITY TO COMMENT ON DEPARTMENT OF HEALTH DISCUSSION PAPER - SUBMISSIONS BY FRIDAY 10 JUNE 2011

16/05/2011


REMOVAL OF SCHEDULE 2 FROM ENVIRONMENTAL PROTECTION REGULATIONS - DEC PROPOSING TO REMOVE THE REQUIREMENT FOR PREMISES LISTED IN SCHEDULE 2 OF THE ENVIRONMENTAL PROTECTION REGULATIONS 1987 TO BE REGISTERED - FEEDBACK REQUESTED BY 8 JUNE 2011

290

24/05/2011


PLANNING AND BUILDING - DRAFT STATE PLANNING POLICY 2.5 - AGRICULTURAL AND RURAL LAND-USE PLANNING AND DRAFT DEVELOPMENT CONTROL POLICY 3.4 - SUBDIVISION OF RURAL LAND - WAPC - COMMENT PERIOD EXTENDED UNTIL 17 JUNE 2011

30/05/2011


NATIONAL ROAD SAFETY STRATEGY 2011 - 2020 - RELEASED BY AUSTRALIAN TRANSPORT COUNCIL 20 MAY 2011

30/05/2011


SUPPORTING COMMUNITY PLAYGROUPS - RESOURCE FOR LOCAL GOVERNMENT - NEW ONLINE RESOURCE ENCLOSED BROCHURE

31/05/2011

MINISTER FOR LOCAL GOVERNMENT GM (JOHN) CASTRILLI MLA

ENCLOSED THREE (3) COPIES OF THE LONG TERM FINANCIAL PLANNING FRAMEWORK AND GUIDELINES AND THE ASSET MANAGEMENT FRAMEWORK AND GUIDELINES DOCUMENTS - JOHN CASTRILLI MLA

291

14.5 BUDGET AMENDMENTS FOR THE PERIOD ENDING 31 MAY 2011

File No: MAY 11

Responsible Officer: Executive Manager Corporate Services

Author Name: Management Accountant Disclosure of Interest: Nil

REPORT To provide Council with a report on adopted amendments to the original budget and the anticipated effect of those amendments on the surplus/deficit position at the end of the year.

Shire Of Roebourne Budget Amendments

For The Period Ending 31 May 2011

Date Of

Meeting

Res

Number

Account

Number Description

Expenditure Increase /

(Decrease)

Income Increase /

(Decrease)

New Surplus

/(Deficit)

$ $ $

Original Budget Closing Estimate 0

19-Jul-10 15219 314200 Lions Club-FeNaClNG children's activities 10,000

(10,000)

20-Sep-10 151292 314772 Karratha Community Celebration Income not Budgeted 10/11

120,000 110,000

20-Sep-10 151292 314207 Karratha Community Celebration Expense not Budgeted 10/11 129,000

(19,000)

20-Sep-10 151293 404411

Write-off Commercial Rubbish Debt by

Alvar Distributors Pty Ltd 564

(19,564)

20-Sep-10 151297 308705 Lottery West Grant Conservation of Cultural Heritage Create Income account

37,590 18,026

20-Sep-10 151297 308205

Lottery West Grant Conservation of Cultural Heritage Create Expense account 37,590

(19,564)

20-Sep-10 151301 332503 Reallocate Budget Capital Funds Cossack

18,000 (1,564)

20-Sep-10 151301 332504 Reallocate Budget Capital Funds Cossack 18,000

(19,564)

15-Oct-10 151354 460204

Commit Contribution to funding Narcotic

Detection Dog Operations new activity (15,500)

(4,064)

15-Nov-10 151395 various 1st Quarter Budget Review Amendments 25,000

(29,064)

15-Nov-10 151379 206000

Chief Executive Officer Remuneration

Review 21,120

(50,184)

06-Dec-10 151442 Various Reallocate Budget Capital funds- Bulgarra Sporting Precinct amendments 339,433

(389,617)

06-Dec-10 151442 Various Reallocate Budget Capital funds- Bulgarra Sporting Precinct amendments (339,433)

(50,184)

20-Dec-10 151454 Various Debtors Write-offs December 2010 3,465

(53,649)

20-Dec-10 151448 Adjustment of Opening Surplus/(Deficit) after Audit carried forward 1 July 2010 2,195,236

20-Dec-10 151448

Restricted Surplus Accrued Interest on Loan & Salaries & Wages, Unspent Loan & LSL Cash Backed 30 Jun 10 Cfwd 1,790,322

351,265

292

Contd.

Date Of Meeting

Res Number

Account Number Description

Expenditure Increase /

(Decrease)

Income Increase /

(Decrease)

New Surplus /(Deficit)

20-Dec-10 151469 432506/ 432856

Memorandum of Understanding-Recycled Water Supply (effluent re-use scheme) 200,000 200,000 351,265

20-Dec-10 151473 Various

Budget Amendments to undertake kerb maintenance works in Roebourne new Job number 642803 100,000 100,000 351,265

20-Dec-10 151478

933400/

933402

Reallocate surplus funds to new account

for Roebourne Hall aesthetic works 0

351,265

20-Dec-10 151478 933402/ 338851

Contribute additional $75,000 funding for Roebourne Hall aesthetic works 75,000 75,000 351,265

20-Dec-10 151484

911002/

911051

Reallocate New Portable Admin Bldg Car park works $25,800 from 911002 to new Job 911051 to record capital asset under

correct category 0

351,265

14-Feb-11

151505 Various Budget Amendments Agenda Item Various Account and Job Reallocations 113,000 93,000 331,265

14-Feb-11 151517 933806/ 934050

Reallocate $15,000 to allow the Bulgarra Precinct electrical upgrade expenses to be recorded correctly 15,000 15,000 331,265

21-Mar-11 151546 various 2nd

Quarter Budget Review Amendments (11,241,248) (11,619,599) (47,086)

21-Mar-11 151572 various

Amendment of $170,000 for the 2010/2011 Financial Year to achieve the transformational process (New account

250000) 170,000 170,000 (47,086)

18-Apr-11 151597 314200

To reallocate $10,000 from provision of community organisations seed funding to

the Shire President‘s Flood Appeal 10,000 10,000 (47,086)

18-Apr-11 151599 460506/ 946008

Quotation received to Install CCTV system for management and security of

the paid parking system, reallocated from 946015 project 50,000

(97,086)

18-Apr-11 151599 460506/ 946015

As above – Extent of GSE area not required as originally proposed (50,000)

(47,086)

18-Apr-11 151603

460506/

946014

Car park upgrade and assoc. Works required budget variation to reflect the revised project budget – reallocated from

airport projects (1,000,000)

1,047,086

18-Apr-11 151603 946007 As Above (572,747)

1,619,833

18-Apr-11 151603 946004

As Above Increase Car park Project to

revised Budget 1,572,747

(47,086)

18-Apr-11 151603 206009

Include a provision of $10,000 to undertake the independent audit

investigation into the process and financial management of the Karratha Airport Car Park project 10,000

(57,086)

16-May-11 151619 330200

Reduce 10/11 annual budget by

$98,660.44 being annual contrib. To TAFE and reallocate funds in relation to Karratha Library to offset costs incurred by Walkington Theatre (98,660.44)

41,574.44

16-May-11 151619 312200

Reallocate funds of $104,224.46 to support ongoing operations of the Walkington Theatre for remainder 10/11 to deliver a min of 4 to 6 Movies and 1 event per mth 104,224.46

(62,650.02)

16-May-11 151619

340210/ 340209/

340207

Reallocate $5,564.02 from various community development programs to account 312200 to offset costs incurred

by the Walkington Theatre (5,564.02)

(57,086)

16-May-11 151620

943802/

438856

John‘s Creek Carpark upgrade budgeted capital not required as relinquished

responsibility to Dept of Transport (486,458) (486,458) (57,086)

Totals (8,528,687) (8,585,773)

Current Budget Position is a Deficit of

(57,086)

293

14.6 NON STATUTORY DONATIONS FOR PERIOD ENDING 31 MAY 2011

File No: MAY 11

Responsible Officer: Executive Manager Corporate Services Author Name: Management Accountant Disclosure of Interest: Nil

REPORT

To provide Council with a summary of Non Statutory Donations made during the specified period.

Shire Of Roebourne

Non Statutory Donations

For The Period Ending 31 May 2011

Original Budget

Amended Budget Actual

$ $ $

Contribution-Dampier 200,000 200,000 35,007.00

Contribution-Pt Samson 100,000 100,000 25,000.00

Contribution-Roebourne 100,000 100,000 29,217.80

Contribution-Wickham 100,000 100,000 54,545.45

FeNaCLNG Children's activities 0 10,000 FeNaCLNG Fireworks display 12,000 12,000 Hampton Harbour Boat & Sailing Club 5,000 5,000 Juluwarlu Aboriginal Corporation 50,000 50,000 45,026.44

Juluwarlu Aboriginal Corporation-c/fwd 2009/10 18,100 18,100 5,673.24

Karratha Baptist Church Craft Group-c/fwd 2009/10 16,891 16,891 14,484.55

Karratha Districts Chamber of Commerce & Industry 2,500 2,500 2,272.73

Karratha Emergency Relief Assoc 3,000 3,000 Link Inc 5,303 5,303 4,854.32

Lotteries House Insurance 4,552 4,552 4,175.82

Nor West Jockey Club 8,000 8,000 Not for Profit Organisations-commence operations 50,000 40,000

Pilbara Community Legal Services 4,000 4,000

Roebourne Sobering-Up Shelter 5,500 5,500

SAFE Karratha 21,530 21,530 22,542.40

Salvation Army-Red Shield Appeal 3,000 3,000

Shire President‘s Flood Appeal 0 10,000 10,000.00

St John Ambulance Sub Centre Roebourne 9,000 9,000 13,771.84

St Vincent de Paul - waste collection reimbursement 4,576 4,576

Wickham Community Association 11,000 11,000 Yaandina Family Centre 2,000 2,000 Youthcare West Pilbara 2,000 2,000

737,952 747,952 266,571.59

294

14.7 BUILDING STATISTICS FOR THE MONTH OF MAY 2011

File No: GR.27

Responsible Officer: Manager Building Services Author Name: Manager Building Services Disclosure of Interest: NIL

REPORT PURPOSE

To advise Council of the following Building Statistics:

BUILDING LICENCES APPROVED

NO. SOLE OCCUPANCY

UNITS MAY 2010

NO. SOLE OCCUPANCY

UNITS MAY 2011

NEW RESIDENCES 16 33

GROUP DWELLINGS 0 0

TRANSIENT WORKFORCE ACCOMMODATION

48 1 0

COMMERCIAL/ INDUSTRIAL DEVELOPMENTS

9 21

MISCELLANEOUS (INC. ADDITIONS AND

OUTBUILDINGS)

28 87

SWIMMING POOLS/SPAS 17 10

TOTAL 71 151

VALUE $21,368,702 $29.939,688

BUILDING LICENCES APPROVED

(CUMULATIVE)

NO. SOLE OCCUPANCY

UNITS

1 JULY 2009

TO

31 MAY 2010

NO. SOLE OCCUPANCY

UNITS

1 JULY 2010

TO

31 MAY 2011

NEW RESIDENCES 202 171

GROUP DWELLINGS 10 4 209 12

TRANSIENT WORKFORCE

ACCOMMODATION 2504 10 418 4

COMMERCIAL/

INDUSTRIAL DEVELOPMENTS 76 107

MISCELLANEOUS (INC. ADDITIONS AND OUTBUILDINGS)

378 594

SWIMMING POOLS/SPAS 112 113

TOTAL 782 1001

VALUE $290,172,673 $357,544,305

295

14.8 PLANNING DECISIONS ISSUED - 27 APRIL - 30 MAY 2011

File No: TA/1/1

Responsible Officer: Director Development And Regulatory Services Author Name: Directorate Admin Officer Disclosure of Interest: Nil

REPORT PURPOSE To advise Council of the following planning and WAPC subdivision decisions issued for the above period.

APPL. #

DECISION OWNER APPLICANT ADDRESS APPLICATION TYPE

DEVELOPMENT

P2200 APPROVED DELEGATE

RINGTHANE PTY LTD

MCDONALD JONES ARCHITECTS

LOT 100 HILLVIEW ROAD, PEGS CREEK

DEVELOPMENT SIXTY FOUR (64) HOTEL UNITS & ANCILLARY WORKS

P2345 APPROVED COUNCIL

WILDCARDS PTY LTD

BURGESS DESIGN GROUP

7-9 HALL ST, ROEBOURNE

DEVELOPMENT TRANSIENT WORKFORCE ACCOMMODATION FACILITY


STONAM PTY LTD WHELANS L200 BROCKMAN ST, BULGARRA

SUBDIVISION/AMALGAMATION

TWENTY (20) LOT BUILT STRATA


EDL LNG (WA) PTY LTD

AUSCO MODULAR LOT 3002 NORTH WEST COASTAL HWY, DE WITT

DEVELOPMENT GAS PROCESSING FACILITY WITH ADDITIONAL BUILDING AS SHOWN, SPECIFICALLY FOR DAILY CHECKS


SHIRE OF ROEBOURNE (RESERVES)

AURECON LOT 500 SEARIPPLE RD, BULGARRA

DEVELOPMENT TELECOMMUNICATON FACILITY


SHIRE OF ROEBOURNE (RESERVES)

AURECON LOT 503 BALMORAL RD, MILLARS WELL

DEVELOPMENT TELECOMMUNICATION FACILITY


ERADU PTY LTD AUSCO MODULAR LOT 326 MADIGAN RD, STOVE HILL

DEVELOPMENT PROPOSED ADDITIONAL CAPACITY SHORT STAY ACCOMMODATION & ANCILLARY WORKS


WATER RESOURCES MINISTERIAL BODY

HAMERSLEY IRON PTY LTD

LOT 210 NEAR COOYA POOYA, DE WITT

DEVELOPMENT PROPOSED 160 PERSON CAMP & SUPPORT FACILITIES-NORTHERN LINK RAIL CONSTRUCTION


STANLEY HOLDINGS PTY LTD

JIN BO WU 18 HEDLAND PLACE, KARRATHA

DEVELOPMENT PROPOSED CHINESE MASSAGE


LANDCORP BURGESS DESIGN GROUP

L365 WAGARI DRIVE, BAYNTON


SUBDIVISION LOT 365 WAGARI DRIVE, BAYNTON


SHIRE OF ROEBOURNE

LE ROBERTS DRAFTING & DESIGN

29 KARASEK WAY, GAP RIDGE

DEVELOPMENT PROPOSED HELICOPTER OPERATIONS


WOODSIDE ENERGY SEB WHITTLES 11 DEMETRE CRES, PEGS CREEK

R-CODE VARIATION

OUTBUILDING SETBACK 0.5M FROM SIDE BOUNDARY


MAPT DEVELOPMENTS

MAPT DEVELOPMENTS

LOT 1072 CHERRATTA ROAD, KARRATHA INDUSTRIAL ESTATE

DEVELOPMENT PROPOSED DEVELOPMENT TRANSIENT WORKFORCE ACCOMMODATION


SHIRE OF ROEBOURNE

THRIFTY CAR RENTALS

LOT 18 BAYLY AVE, GAP RIDGE

DEVELOPMENT PROPOSED WORKSHOP EXTENSION

296


RICHARD JONES GERALDTON BUILDING SERVICES & CABINETS

87 MARNIYARRA LOOP, BAYNTON

R-CODE VARIATION

SETBACK OF BUILDINGS FROM THE BOUNDARY


PILBARA IRON CO SERVICES

TAYLOR BURRELL BARNETT

LOT 208 WALCOTT DR, WICKHAM

DEVELOPMENT PROPOSED DEVELOPMENT SITE OFFICE


BELINDA MCKINNEY BELINDA MCKINNEY

21 ECHIDNA ROAD, BAYNTON

R-CODE VARIATION

BUILDING SETBACK FROM BOUNDARY


WOODSIDE ENERGY CHANTELLE BRIDSON

46 BROOKS WAY, NICKOL

DEVELOPMENT PROPOSED HOME BUSINESS (BEAUTICIAN)


LANDCORP AUZCORP DEVELOPMENTS PTY LTD

LOT 365 WINYAMA RD, BAYNTON

DEVELOPMENT PROPOSED TEMPORARY SITE OFFICE FOR ADIMINISTRATION AND SALES


WENN PTY LTD NW COMMUNICATIONS & COMPUTERS

11-13 SHERLOCK CRES, KARRATHA

DEVELOPMENT PROPOSED RETAIL REFURBISHMENT (EXTERNAL ALTERATIONS TO FRONT DOOR)


MICHAEL LE CERF MICHAEL LE CERF & MIRANDA VAN DE VELDE

LOT 6 (109) MARNIYARRA LOOP, BAYNTON

R-CODE VARIATION

PROPOSED SHED ON BOUNDARY


JASON JOHNSON JASON JOHNSON 655 KESTRAL WAY, BULGARRA

R-CODE VARIATION

PATIO ADDITION NIL SETBACK FROM BOUNDAY


WOODSIDE ENERGY RICHARD HORLOCK

8 SNOOK WAY, PEGS CREEK

R-CODE VARIATION

REDUCED BOUNDARY SET BACK FOR SHED TO BE 750MM OFF THE WEST FENCE LINE AND 100MM OFF SOUTH FENCE LINE


LAWRENCE ROBERTS

LE ROBERTS DRAFTING & DESIGN

18 GECKO CIRCLE, NICKOL

R-CODE VARIATION

VARIATION TO OPEN SPACE PROVISION, STREET SETBACK & REAR BOUNDARY SETBACK


NASH (ROEBOURNE) PTY LTD

WOOD & GRIEVE ENGINEERS

9-13 CLEAVERVILLE ROAD, ROEBOURNE

DEVELOPMENT BULK EARTHWORKS – YABURRIJI ESTATE STAGE 1A


STEVEN HEMMETT KEEDAK HOLDINGS

13 NYUMARI STREET, BAYNTON

R-CODE VARIATION

PROPOSED GARAGE WALL BUILT ON SIDE BOUNDARY AND REDUCED PRIMARY STREET SETBACK


STATE OF WA TAYLOR BURRELL BARNETT

LOT 517 RANKIN RD, NICKOL


SUBDIVISION LOT 517 RANKIN RD, NICKOL – WAPC 144065

Note – Determinations of Subdivision/Amalgamation applications made by the Western Australian

Planning Commission

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14.9 COMMUNITY SAFETY COORDINATOR – PROJECTS UPDATE

File No: Nil

Responsible Officer: Director Development And Regulatory Services Author Name: Community Safety Coordinator Disclosure of Interest: Nil

REPORT PURPOSE To provide Council with an update of the Community Safety Coordinators projects to date.

PROJECT ACTIVITIES COMMENT/FOLLOW UP EXPENDITURE/BUDGET General

Met with Dampier Community Assoc.

Progressed Strat Plan arrangements.

Met with Hedland Personnel re: hiring people w/disabilities.

Cleansweep operational plan out for further feedback.

Met w/Bay Village Active Lifestyle Coordinators.

Met w/Point Samson CA.

Attended Worksmart training.

Attended ‘Bullshift’ training.

Attended Wickham Key Stakeholders meeting.

Met w/Roebourne Prison & Rio Tinto re possible projects for prisoners.

Strat Plan request for quote w/Projects team for critique.

Limited opportunity for Hedland Personnel at present. Will continue to liaise.

No budget implications.

Town Entry Statements

Infrastructure now managing construction & installation.

Regular updates from Infrastructure.

Nil

Graffiti

Business blitz completed (St Lukes School, Video Ezy, Pearlers, Moxhams, Karratha Mechanical, Ray White, Woodside, 2 private properties).

Bulgarra Netball pavilions – total paint and anti-graffiti coating.

Dodd Crt Toilets.

Road surface in LIA.

Nickol West Park.

Gammon Way Park.

AG coating for new signs @ Cossack. benches @ Cossack.

Roebourne Courts.

Bulk purchase of graffiti kits and other removers.

Kits delivered to Millars Well School, Dampier Comm. Assoc, Bay Village.

Report of graffiti Tambrey & Frinderstein walkways.

Roebourne Hall job scheduled for June. Remove graffiti, repaint, anti-graffiti coating in preparation for community art project.

Contractor booked solid until end of June.

Bus. Blitz $9240.00.

Kits/remover $21662.00.

Other removal $33,660.00.

OCP grant received $19,800.00 (inc GST).

298

Contractor has taken on young Corrections referral for work experience.

Successful in OCP graffiti tracking software grant.

Assisted w/graffiti removal by CARE at Hearsons Cove.

Damage to Heritage site (Hearsons) passed onto Police.

Litter Met w/Housing management & Senior Ranger re car removal and general condition of houses. Useful planning done.

2 dumping reports passed onto Rangers.

1st

ICARE clean up done on 27 May.

Planning commenced for Sept clean up.

. Nil

Alcohol Management Attended WPAM meeting – Regional plan progressed.

Attended Accord meeting. Cyclone process discussed.

good support for safe drinking strategies from Accord.

Nil

CCTV Draft report circulated to Cleansweep Taskforce, councillors for comment.

Feedback to contractor, finalise report.

Nil. Final payment for audit due shortly, ~29k.

Eyes on the Street Further community interest in training discussed w/Police.

schedule further training for July.

Nil

Neighbourhood Watch

Police scheduled roll out. Assistance offered if required.

Nil

Crime & Safety Secured use of Main Roads variable message board.

Met w/Roadwise re link w/Cleansweep & application for Shire owned variable message board.

Police sign locations finalised.

Assisted Police/Woodside w/very successful community BBQ.

Completed response to public complaint re Roebourne via website.

Discussing further community BBQs w/Police – Roebourne & Wickham.

Police signs to be installed by Corrections.

Thank you to councillors who attended BBQ.

$40.00 BBQ hire.

Greening Project Working w/Rio Tinto on Wickham project at entry statement/info bay.

Garden project for Cossack awaiting quotes.

Point Samson project @ info bay awaiting quotes.

Further discussions for Karratha, Roebourne, Dampier needed.

Nil

299

14.10 REPORT ON CHANGES TO BAR POLICY - TIEN TSIN INNE - KARRATHA AIRPORT

File No: Nil

Responsible Officer: Director Strategic Projects Author Name: Acting Airport Manager Disclosure of Interest: Nil

REPORT PURPOSE

At the September 2010 OCM Council resolved to amend the bar opening times of the Tien Tsin Inne within the Karratha Airport Terminal from 11:30am Monday-Sunday, effective 1 November 2010 and remove full-strength beer and spirits (Resolution151313). The removal of full-strength beer and spirits was to be trialled for a period of six months, with a review to come back to Council after this period.

In the six months prior to removal of full-strength beer and spirits income is as follows:

MAY 10 $149,067.55

JUNE 10 $150,126.45

JULY 10 $159,079.98

AUG 10 $159,234.64

SEP 10 $174,605.00

OCT 10 $156,974.24

TOTAL $949,087.86

In the six months since reduction to mid strength beer the income is:

NOV 10 $ 90,024.40

DEC 10 $ 93,278.68

JAN 11 $ 67,710.90

FEB 11 $ 73,033.35

MAR 11 $105,139.59

APRIL 11 $ 95,243.17

TOTAL $451,471.07

This represents a reduction in income of $497,617.76 or 52.5%. Over the same period passenger numbers have increased by around 2,500 passengers or 0.73%.

The behavioural impact as observed by Tien Tsin Inne and Airport staff has been a reduction of incidents within the airport, however, there has been an increase in the amount of alcohol being bought to the airport and consumed outside of the terminal building.

Many verbal complaints were received regarding the reduction in alcohol strength at the time of inception, however, these have now reduced to around one per week.

Most complaints relate to the bar operating hours. Generally, passengers would like alcohol provided for all flights. The most complaints are, however, received around the 11:25am departing flight.

There have been no written complaints received around either issue.

The major airlines have reported a reduction in disruptive behaviour at the gate and a lower number of intoxicated passenger offloads since November 2010.

300

15 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN

GIVEN

16 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE

HAS BEEN GIVEN

17 URGENT BUSINESS APPROVED BY THE PERSON

PRESIDING OR BY DECISION

301

302

18 MATTERS BEHIND CLOSED DOORS

18.1 TENDER G15 – 10/11 PROPERTY MANAGEMENT SERVICES

File No: G15 – 10/11

Attachment(s) 1. Confidential Officer‘s Summary 2. Confidential Evaluation Report

Responsible Officer: Chief Executive Officer

Author Name: Manager Corporate Compliance


Report Purpose To assess and approve the appointment of the recommended provider to manage the Shire‘s housing portfolio.

Background The Shire initially sought quotes to provide rental management services for a twelve month period to its residential housing stock at its Council meeting of 19 July 2010.

COUNCIL RESOLUTION Res No : 15203 MOVED : Cr Smeathers SECONDED : Cr Vertigan That requests for quotation be sought for the provision of rental management services for Councils portfolio of residential buildings from Local Property management providers.

CARRIED FOR : Cr Lockwood, Cr Lally, Cr Lewis, Cr Bailey, Cr Cechner, Cr Pritchard, Cr Smeathers, Cr Vertigan, Cr White-Hartig AGAINST : Nil

Quotations closed on 9 September 2010 where it was discovered that the quotes received exceeded the tender threshold. Following this realisation, the decision was to go out to tender. The tender was managed through WALGA‘s Procurement Consultancy Service and the tender details were available through the Tenderlink website. Advertising commenced as from 19 March 2011 in the West Australian. Tenders closed at 3pm on 28 April 2011. Submissions were to be completed online using the Tenderlink service. Three submissions were received prior to the close of tenders:

Allgold Holdings Pty Ltd, trading as LJ Hooker Karratha

Foundation Housing Limited; and

Yangan Pty Ltd, trading as Ray White Karratha.

The review panel comprised of three members: Henry Eaton Manager Corporate Compliance, Shire of Roebourne Susan Bowman Corporate Compliance Officer, Shire of Roebourne Craig Grant Procurement Consultant, WALGA The submissions were assessed against compliance, qualitative criteria and price. All submissions met the compliant criteria.

303

The qualitative criteria was weighted: Demonstrated Capacity and Experience 35% Personnel 35% Contract Management 30% The attached confidential report details the submissions received.

Issues Council is now required to consider the outcomes of the above deliberations and consider awarding Tender G15-10/11 Property Management Services. Refer to Confidential Tender Evaluation Report for details.


4. Accept the recommended tender submission; 5. Accept an alternative tender submission; or 6. Not accept any tender submission.

Policy Implications There are no policy implications pertaining to this matter.

Legislative Implications Tenders were called in accordance with Section 3.57 of the Local Government (Functions and Administration) Regulations.

Financial Implications The project expenditure proposed is in accordance with the budget. Refer to the confidential supplementary report for specific financial information.

Conclusion Comments contained within the confidential attachments.



That Council: Endorse the recommendation of the Chief Executive Officer contained within the confidential supplementary report for the award of Tender G15-10/11 Property Management Services.

304

18.2 PILBARA UNDERGROUND POWER PROJECT

File No: EN.9

Attachment(s) Draft PUPP Funding Agreement CONFIDENTIAL

Responsible Officer: Chief Executive Officer Author Name: Executive Manager Corporate Services Disclosure of Interest: Nil

Confidential report tabled under a separate cover.

305

306

18.3 WALKINGTON AMPHITHEATRE & KARRATHA COMMUNITY LIBRARY AGREEMENTS

File No:

Attachment(s) 1. CONFIDENTIAL McLeods Legal Advice

2. Correspondence from Pilbara TAFE

Responsible Officer: Chief Executive Officer Author Name: Chief Executive Officer Disclosure of Interest: NIL

Confidential Report tabled under a separate cover.

307

308

18.4 CONSIDERATION OF SUBMISSIONS REGARDING ADVERTISED DIFFERENTIAL RATES 2011/12

File No: FM.1

Attachment(s) Differential Rates Submissions

Responsible Officer: Director Community And Corporate Services Author Name: Executive Manager Corporate Services Disclosure of Interest: NIL

Confidential Report tabled under a separate cover.

309

310

19 CLOSURE & DATE OF NEXT MEETING

18 July 2011