Ordinary Meeting Council Chambers, Civic Centre, Elizabeth ... · 13.4 2015 Tulip Time Festival Outcomes..... 88 13.5 Economic Development and Tourism Committee Appointment of Community

Civic Centre, Elizabeth St, Moss Vale, NSW 2577. PO Box 141, Moss Vale. t. (02) 4868 0888 f. (02) 4869 1203

e. [email protected] DX 4961 Bowral ABN 49 546 344 354

File No: 100/2016

8 April 2016

Dear Councillor,

You are kindly requested to attend the Ordinary Meeting of Wingecarribee Shire Council to be held in Council Chambers, Civic Centre, Elizabeth Street, Moss Vale on Wednesday 13 April 2016 commencing at 3.30 pm.

Yours faithfully Ann Prendergast General Manager

SCHEDULE

3.30pm Council Meeting begins

5.30pm Questions from the Public to be read out

7.40pm Closed Council

Runing

ORDINARY MEETING OF COUNCIL

held in the Council Chambers, Civic Centre, Elizabeth Street, Moss Vale

on Wednesday, 13 April 2016 at 3.30 pm.

RUNNING SHEET

Time Item

3.30pm Opening of meeting – please remind all present that mobile phones must be switched off before the meeting and that the meeting is tape recorded.

Acknowledgement of Country - Clr L A C Whipper

We acknowledge the Traditional Owners and Custodians of this Land and we pay respect to the past and present Elders of the Country we are meeting on today.

3.32pm Opening Prayer – Pastor Donna Jensen, Connect Christian Church, Moss Vale

3.35pm Apologies (if any)

Adoption of Previous Minutes – Wednesday, 23 March 2016

Business Arising (if any)

Declarations of Interest (if any)

Mayoral Minute (if any)

Public Forum (if any)

Motion to move into Committee of the Whole - Clr I M Scandrett

Visitor Item - Nil

Council Reports

5.30pm Motion to move into Council and the Mayor resumes the Chair

5.30pm Questions from the Public - to be read

Continuation of Council Reports

General Business Questions

Questions with Notice

Notices of Motion

7.40pm Closed Council

8.00pm Meeting Closed

Ann Prendergast General Manager

AGENDA FOR THE ORDINARY MEETING OF COUNCIL

Wednesday 13 April 2016

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Business

1. OPENING OF THE MEETING

2. ACKNOWLEDGMENT OF COUNTRY

3. PRAYER

4. APOLOGIES

5. ADOPTION OF MINUTES OF PREVIOUS MEETING

Ordinary Meeting of Council held on 23 March 2016

6. BUSINESS ARISING FROM THE MINUTES

7. DECLARATIONS OF INTEREST ................................................................... 1

8. MAYORAL MINUTES

9. PUBLIC FORUM

COMMITTEE OF THE WHOLE

10. VISITOR MATTERS

OPERATIONS, FINANCE & RISK

Nil

CORPORATE, STRATEGY & DEVELOPMENT SERVICES

Nil

11. EN BLOC MOTION

12. OPERATIONS FINANCE & RISK

12.1 Tender Evaluation - Construction and Renewal of Wingecarribee Shire Pathways ...................................................................................... 2

12.2 Tender for Management & Operation Mittagong Caravan Park, 1 Old Hume Highway Mittagong ..................................................................... 7

12.3 Agreement with WIN Corporation Pty Ltd, 232 Oxley Drive Bowral ....... 8

12.4 Wingecarribee Shire Council v Lehman Brothers Australia Pty Limited (In Liquidation) ........................................................................... 9

12.5 Street Tree Master Plan - Final ............................................................ 10

12.6 Proposed Pedestrian Refuge and Shared Path at Hill Top ................... 27

12.7 Proposed Development and Sale Lot 126 Anembo Street, Moss Vale . 30

12.8 Proposed Licence Agreements, 73 Station Street, Bowral .................. 35

12.9 Low Water Supply Pressure - Rebate Policy and Treated Water Extraction Policy .................................................................................. 43

13. CORPORATE STRATEGY & DEVELOPMENT SERVICES

13.1 Public Exhibition of Draft Operational Plan and Budget 2016/17 .......... 61



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13.2 Development Applications Determined 22 February 2016 to 22 March 2016 .......................................................................................... 69

13.3 Development Applications Received 22 February 2016 to 22 March 2016 .................................................................................................... 77

13.4 2015 Tulip Time Festival Outcomes ..................................................... 88

13.5 Economic Development and Tourism Committee Appointment of Community Representatives ................................................................ 97

Mayor to resume chair at 5.30 pm

COUNCIL MATTERS

14. GENERAL MANAGER

14.1 Salvation Army Red Shield Appeal Request for Sponsorship ..............101

15. DELEGATE REPORTS

16. PETITIONS

Nil

17. CORRESPONDENCE FOR ATTENTION

Nil

18. COMMITTEE REPORTS

18.1 Management and Advisory Committee Reports ..................................105

18.2 Minutes of the Access Committee held on Monday 15 February 2016 107

19. QUESTIONS WITH NOTICE

Nil

20. NOTICES OF MOTION

20.1 Notice of Rescission of Motion 01/2016 - DA 15/1138 Construction of a New Farm Building, Alterations and Additions to Existing Cellar Door and Temporary Use of Site for Functions - Mt Ashby Estate, 140 Nowra Road, Moss Vale ..............................................................121

20.2 Notice of Motion 06/2016 - Additional Funding for the 2016/17 Financial Year .....................................................................................122

21. GENERAL BUSINESS

Nil

22. CLOSED COUNCIL

Moving into Closed Session ......................................................................... 124

22.1 Tender Evaluation - Construction and Renewal of Wingecarribee Shire Pathways This report is referred to Closed Committee in accordance with s10A(2) of the Local Government Act, 1993, under clause 10A(2)(c) as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and under clause 10A(2)d(i) as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and the Council considers that it would be on balance contrary to the public interest to consider this information in Open Council.



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22.2 Tender for Management & Operation Mittagong Caravan Park, 1 Old Hume Highway Mittagong This report is referred to Closed Committee in accordance with s10A(2) of the Local Government Act, 1993, under clause 10A(2)(c) as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and under clause 10A(2)d(i) as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and the Council considers that it would be on balance contrary to the public interest to consider this information in Open Council.

22.3 Agreement with WIN Corporation Pty Ltd, 232 Oxley Drive Bowral This report is referred to Closed Committee in accordance with s10A(2) of the Local Government Act, 1993, under clause 10A(2)(c) as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and under clause 10A(2)d(i) as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and the Council considers that it would be on balance contrary to the public interest to consider this information in Open Council.

22.4 Wingecarribee Shire Council v Lehman Brothers Australia Pty Ltd (In Liquidation) This report is referred to Closed Committee in accordance with s10A(2) of the Local Government Act, 1993, under clause 10A(2)(e) as it contains information that would, if disclosed, prejudice the maintenance of law and under clause 10A(2)(g) as it contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and the Council considers that it would be on balance contrary to the public interest to consider this information in Open Council.

23. RESUMPTION OF OPEN COUNCIL

Resumption of Open Council

Adoption of Closed Session

24. ADOPTION OF COMMITTEE OF THE WHOLE

25. MEETING CLOSURE



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Our Mission, Our Vision, Our Values

OUR MISSIONTo create and nurture a vibrant and diverse community growing

and working in harmony with our urban, agricultural and natural

environments

OUR VISION

OUR VALUES

Environment: ‘A community that values

and protects the natural environment

enhancing its health and diversity’

Economy: ‘A strong local economy that

encourages and provides employment,

business opportunities and tourism’

Leadership: ‘An innovative and effective

organisation with strong leadership’

People: ‘A vibrant and diverse

community living harmoniously,

supported by innovative services and

effective communication with Council’

Places: ‘Places that are safe,

maintained, accessible, sympathetic to

the built and natural environment, that

supports the needs of the community’

Integrity, trust and respect

Responsibility and accountability

Communication and teamwork

Service quality



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Council Chambers

Recording of Ordinary and Extraordinary Meetings of Council As authorised by the Local Government Act 1993, Wingecarribee Shire Council records the proceedings of the Ordinary and Extraordinary Meetings of Council to ensure accurate transcription of resolutions.

Recording of meetings by members of the media is permitted only for the purpose of verifying the accuracy of any report concerning such meeting. Broadcasting of any sound recording is not permitted. Video recording is also not permitted. No member of the public is to use any electronic, visual or vocal recording device or instrument to record the proceedings of Council without prior permission of the Council.

Entrance

Door

Media Table

Public Public

Councillors

MayorClr Larry Whipper

General ManagerAnn Prendergast

Minute TakerElizabeth Johnson



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DECLARATIONS OF INTEREST

101/3, 101/3.1

The provisions of Chapter 14 of the Local Government Act, 1993 regulate the way in which Councillors and nominated staff of Council conduct themselves to ensure that there is no conflict between their private interests and their public trust. The Act prescribes that where a member of Council (or a Committee of Council) has a direct or indirect financial (pecuniary) interest in a matter to be considered at a meeting of the Council (or Committee), that interest and the reasons for declaring such interest must be disclosed as soon as practicable after the start of the meeting. As members are aware, the provisions of the Local Government Act restrict any member who has declared a pecuniary interest in any matter from participating in the discussions or voting on that matter and further require that the member vacate the Chamber. Council‘s Code of Conduct provides that if members have a non-pecuniary conflict of interest, the nature of the conflict must be disclosed. The Code also provides for a number of ways in which a member may manage non pecuniary conflicts of interest.



REPORT DEPUTY GENERAL MANAGER OPERATIONS, FINANCE & RISK

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COMMITTEE OF THE WHOLE

12 OPERATIONS FINANCE & RISK

12.1 Tender Evaluation - Construction and Renewal of Wingecarribee Shire Pathways

Reference: 6330/16.6 Report Author: Civil Construction Engineer Authoriser: Manager Design and Construction Link to Corporate Plan: Provide safe and efficient road, cycle and where

appropriate, walking paths between and within town and villages, and conveniently located parking areas for cars and bicycles. Ideally, all roads serve to include provision for safe walking and cycling

PURPOSE The purpose of this report is to facilitate the evaluation of the Request for Tender for the Construction and Replacement of Wingecarribee Shire Pathways and subsequent recommendations.

RECOMMENDATION THAT in relation to the report concerning Tender Evaluation – Construction and Renewal of Wingecarribee Shire Footpaths - Council adopt the recommendations contained within the Closed Council report – Item 22.1. OR THAT the report concerning Tender Evaluation – Construction and Renewal of Wingecarribee Shire Footpaths be considered in Closed Council – Item 22.1.

Note: In accordance with Council’s Code of Meeting Practice, immediately after a motion to close part of a meeting to the public has been moved and seconded, debate on the motion should be suspended to allow the public to make representations to Council as to why the item should not be considered in Closed Council.

REPORT

BACKGROUND

Wingecarribee Shire Council sought suitable and qualified Contractors for the Construction and Replacement of Wingecarribee Shire Pathways to fulfil Council’s Capital Works Projects and Maintenance Programs. Works Involve the removal of existing pathways, construction of new concrete pathways, segmental paving sections, and construction of ancillary structures including a driveway, layback and kerb ramps. Locations include:




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Budget No Work Type Locality Description

40326 Footpath Bowral Bowral Street - from Station Street to Bong Bong Street

40327 Footpath Bowral Moss Vale Road – from Funston Street to Bowral Street

40327 Footpath Bowral Bong Bong Street - from Merrigang Street to Bundaroo Street

40328 Footpath Bowral Moss Vale Road - from Alcorn Street to Carrington Street

40329 Footpath Bowral Banyette Street - from Bendooley Street to Argyle Lane

40330 Footpath Bowral Station Street - from Boolwey Street to Wingecarribee Street

40803 Footpath Hilltop Linda Street - from Madeline Street to West Parade

40803 Footpath Hilltop West Parade - from Linda Street to 17 West Parade

REPORT

Wingecarribee Shire Council has sought tenders for suitable and qualified contractors for the Construction and Replacement of Wingecarribee Shire Pathways. Open Tenders were invited on 8 March 2016, closing 29 March 2016.

Under the tender, Contractors were invited to submit a lump sum price for the full scope of works as detailed in the scope of works and contract documents.

In accordance with the Local Government (General) Regulation 2005, section 163(2), Council is required to invite tenders where estimated expenditure is greater than $150,000 (GST inclusive).

ADVERTISING DETAILS

The tender was advertised as follows:

a) Sydney Morning Herald – 8 March 2016.

b) Southern Highlands News – 9 March 2016, 16 March 2016.

c) Council’s eTendering website, tenders.nsw.gov.au, for the duration of the advertising period.

d) Council’s Online Customer Service Centre for the duration of the advertising period




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TENDER RECEIVED

A total of one (1) tender submission was received:

Company Name City Postcode

South Syd Concrete Pty Ltd Arncliffe 2205

SELECTION CRITERIA

The criteria used to evaluate the Plant and Equipment Hire Tender are:

1. Compliance Criteria

a) Insurances - $20M Public Liability; Workers’ Compensation

b) Satisfies Legislative and Conflict of Interest Compliance;

c) Completion and correct lodgement of Response Schedules.

2. Weighted Criteria

Criteria Weighting

Value for Money (Price) 40%

Experience with similar projects / past performance 25%

Technical, managerial, physical and financial resources 15%

Construction timeframe / period 10%

Ability to actively manage WHS Environmental and Waste Management issues including methods of reducing waste recycling and protecting the environment.

10%

IMPACT ON FIT FOR THE FUTURE PROPOSAL OUTCOME In accordance with Council’s Fit for the Future Improvement Plan, Council will undertake optimal level of maintenance on infrastructure assets through enhanced procurement practices to ensure best value is achieved.




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CONSULTATION

Community Engagement

Community consultation will be undertaken by council staff prior to commencement of works.

Internal Consultation

The project design has been prepared in consultation with staff from Council’s Infrastructure Services Branch and the Asset Management Branch.

External Consultation

No specific community engagement activities were conducted relevant to the subject of this report however the provision of Pathway Construction and Renewal is required to meet Council’s infrastructure assets maintenance and construction obligations.

SUSTAINABILITY ASSESSMENT

Environment

Contractors are required to comply with the following environmental legislation:

a. Protection of the Environment Operations Act 1997;

b. Waste Avoidance and Resource Recovery Act 2000 and.

c. Protection of the Environment Operations (Noise Control) Regulation 2008

Social

The Construction and Renewal of Council’s Pathways will improve the amenity of local towns and facilitate safe pedestrian access for residents and business patrons.

Broader Economic Implications

There are no broader economic implications in relation to this report.

Culture

There are no cultural issues in relation to this report.

Governance

This tender has been conducted in accordance with Part 7 of the Local Government (General) Regulation 2005.

COUNCIL BUDGET IMPLICATIONS

The works undertaken in this tender have budgets allocated as part of the 2015/2016 Capital Works Program.




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RELATED COUNCIL POLICY

Council’s Procurement Guidelines have been used to inform the tender process.

CONCLUSION

The tender evaluation is documented in the report to Council’s Closed Committee.

ATTACHMENTS

There are no attachments to this report.



REPORT DEPUTY GENERAL MANAGER CORPORATE, STRATEGY & DEVELOPMENT SERVICES

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12.2 Tender for Management & Operation Mittagong Caravan Park, 1 Old Hume Highway Mittagong

Reference: PN676300; 6330/15.23 Report Author: Senior Property Officer Authoriser: Manager Business Services Link to Corporate Plan: Ensure systems and processes are in place to achieve

mutual trust and collaboration

PURPOSE Reporting on the evaluation of the tender for the Management & Operation Mittagong Caravan Park.

RECOMMENDATION

THAT in relation to the Tender for Management & Operation Mittagong Caravan Park, Council adopts the recommendation contained within the Closed Council report – Item 22.2. OR THAT the report concerning the Tender for Management & Operation Mittagong Caravan Park be considered in Closed Council – Item 22.2.


CONCLUSION

It is recommended that this matter be considered in Closed Council.

ATTACHMENTS





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12.3 Agreement with WIN Corporation Pty Ltd, 232 Oxley Drive Bowral

Reference: PN1704893 Report Author: Senior Property Officer Authoriser: General Counsel Link to Corporate Plan: Ensure systems and processes are in place to achieve


PURPOSE The objective of this report is to have authority delegated to Council’s General Manager and Mayor to execute legal documents to give effect to the variation of agreement negotiated between Council as property owner and WIN Corporation Pty Ltd.

RECOMMENDATION THAT in relation to the report on the Agreement with WIN Corporation Pty Ltd, 232 Oxley Drive Bowral, Council adopts the recommendation contained within the Closed Council report – Item 22.3. OR THAT the report concerning the Agreement with WIN Corporation Pty Ltd, 232 Oxley Drive Bowral, be considered in Closed Council – Item 22.3. Note: In accordance with Council’s Code of Meeting Practice, immediately after a motion to close part of a meeting to the public has been moved and seconded, debate on the motion should be suspended to allow the public to make representations to Council as to why the item should not be considered in Closed Council.

ATTACHMENTS





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12.4 Wingecarribee Shire Council v Lehman Brothers Australia Pty Limited (In Liquidation)

Reference: 502/101 Report Author: Deputy General Manager Operations, Finance & Risk Authoriser: Deputy General Manager Operations, Finance & Risk Link to Corporate Plan: Ensure systems and processes are in place to achieve


PURPOSE To provide an update on the matter of Wingecarribee Shire Council v Lehman Brothers Australia Pty Ltd (In Liquidation).

RECOMMENDATION THAT the update on the matter of Wingecarribee Shire Council v Lehman Brothers Australia Pty Ltd (In Liquidation), be considered in Closed Council – Item 22.4.


ATTACHMENTS





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12.5 Street Tree Master Plan - Final

Reference: 900/1 Report Author: Tree Management Officer Authoriser: Open Space Coordinator Link to Corporate Plan: Conserve the key natural resources of the Shire water

catchments, arable land, key wildlife corridors, vegetation and scenic landscapes

PURPOSE To report on the public exhibition of the draft Street Tree Master Plan and recommend that the final plan be adopted by Council.

RECOMMENDATION 1. THAT the feedback received in response to the public exhibition of the draft

Street Tree Master Plan be noted. 2. THAT the final Street Tree Master Plan be adopted.

REPORT

BACKGROUND

The following resolutions were passed at the Council meeting held Wednesday 25 November 2015.

1. THAT the draft Street Tree Master Plan be placed on public exhibition for a period of forty two (42) days and submissions be invited

2. THAT the final Street Tree Master Plan incorporating community submissions be provided to Council following the public exhibition.

The draft Street Tree Master Plan was placed on public exhibition from the 27 of November 2015 to the 13 of January 2016 for a total of forty seven (47) days.

REPORT

Following Council approval to place the draft Street Tree Master Plan (STMP) on public exhibition, copies of the Plan were made available for the community to view at the following locations:

Hard copies of the Plan were available at the Customer Service front counter and at Council libraries.

The plan was available for download at YourSayWingecarribee.com.au

A link to the document was included on Council’s website.




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The exhibition period was advertised within the local paper and via a Council media release.

E-news notifications were also sent to users registered with Council

Submissions were invited via the online submission feature on the YourSayWingecarribee website, via email and by post. During the exhibition period, 752 people visited the webpage established for the project, and the plan was downloaded 367 times. Thirty-three (33) formal submissions were received.

Table 1.0 provides a deconstruction of the individual issues raised within the thirty-three (33) submissions, and for what precinct they are related to.

Table 1.0

Precinct Number

Precinct No of Issues Raised (within the 33 submissions)

%

1 Issue not specific to a particular precinct or regarding entire LGA

14 30%

2 Berrima 13 28%

3 Mittagong 5 11%

4 Robertson 3 6.5%

5 Yerrinbool 3 6.5%

6 Bowral 2 4%

7 Colo Vale 2 4%

8 Wingello 2 4%

9 East Bowral 1 2%

10 Penrose 1 2%

11 Moss Vale 1 2%

Total Issues

47 100%




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Table 2.0 provides a summary of the issues raised within the submissions and a response to the issues:

Table 2.0

Issue Number

Issues Raised by Respondents

Number of Respondents

Response to issue raised

Issue not specific to a particular precinct or regarding entire LGA

1.1 The respondents generally supported or endorsed the STMP

16 Council acknowledges the overall support for the Plan.

1.2 The respondents requested that more native tree species are included in proposed species lists.

3 Suitable native tree species that are commercially available have been included on the recommended species lists. A balanced use of native and exotic tree species has been provided in the Plan given the communities desired character for the region.

It is recommended that the STMP remain unchanged.

1.3 The respondent was concerned about ongoing community engagement and that the STMP provides Council with too much power.

1 The Draft STMP clearly identifies Council’s approach to the management of street trees. The community has had numerous opportunities to express their opinions and a formal opportunity to comment on the Draft STMP during the exhibition period. Once the Plan is finalized and adopted Council will endeavour to implement the plan in an efficient and cost effective manner. The community will be notified of proposed street tree works in accordance with Section 2.6 of STMP and the Notification Tables in the Implementation Plan. The community has a right to notify Council at any stage if they are not supportive of proposed works. Community concerns will be addressed on a case-by-case basis.

1.4 The respondent supported maintaining strong regional identity.

1 In line with the strategies in the Plan.

No change to the STMP required.




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Table 2.0

Issue Number




1.5 The respondent supported maintaining the identity of towns and villages



1.6 The respondent supported maintaining native/rural style planting between centres.



1.7 The respondent supported removal of shrubs that block sight lines in streets.



1.8 The respondent identified that timing and cost of implementing the STMP is not addressed.

1 The time and costs associated with the implementation of the STMP are an operational issue and will be included in the Internal Implementation Plan. All works will be subject to available resources and budgets.

1.9 The respondent supported inclusion of some native tree species in proposed species lists.



1.10 The respondent supported the use of large trees whenever appropriate.



1.11 The respondent was concerned about Celtis australis (Nettle Tree) as a potential environmental weed.

1 Celtis australis (Nettle Tree) is often incorrectly identified as Celtis sinensis (Chinese Hackberry) and Celtis occidentalis (Hackberry) both of which are known environmental weeds. No known occurrences have been recorded of Celtis australis in bushland in the Wingecarribee Shire nor is it believed to be a potential invasive weed for the area. It is recommended that Celtis australis remain on the proposed species listing and the STMP remain unchanged.




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Table 2.0

Issue Number




1.12 The respondent was concerned that the STMP may be used as a tool to justify the removal of old trees that have reached maturity.

1 Section 2.6 Tree Removal, Replacement and Implementation Strategies of the Draft STMP address the issue of existing trees in streets. Council aims to continue existing street characters and tree planting as much as possible, unless there are specific issues or problems to address or there are clear opportunities for streetscape or canopy cover improvements.

1.13 The respondent identified that tree care and habitat management is not addressed in the STMP.

1 Tree care is an operational issue and to be undertaken by suitably qualified and experienced Council staff or contractors. Guidance on best practice tree care is provided in the Implementation Plan. Dead trees and stags are assessed by suitably qualified and experienced Council Officers on a case-by-case basis, taking into consideration the potential hazard to the community and the habitat value of the tree. No specific guidance on the management of dead trees and stags is provided in the Plan as Council already has a process in place for this issue.


1.14 The respondent identified that the list of significant trees of Wingecarribee is not referenced in the STMP.

1 The list of significant trees of Wingecarribee is not endorsed by Council and will not be referenced in the Plan. This issue is outside the scope of the STMP.




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Table 2.0

Issue Number




Berrima

2.1 The respondents opposed the use of Platanus orientalis (Oriental Plane) as street trees in Berrima due to associated trip hazards and allergies to the fruit.

4 Following further consideration of the increasing susceptibility that Platanus orientalis (Oriental Plane) has to Sycamore Lace Bug and the tendency for its fruit to cause irritation for some residents, it is proposed that the species be changed to Quercus Palustris (Pin Oak). Pin Oak has a similar size, form and character to Oriental Plane and will not affect the strategies for the Urban Centre. The species list and Urban Centre Plan will be amended to reflect this change.

2.2 The respondents suggested that Quercus palustris (Pin Oak) or Quercus rubra (Red Oak) replace the proposed Platanus orientalis (Oriental Plane) between Wingecarribee Street and Jellore Street along the Old Hume Highway.

3

Refer to response above (Issue Number 2.1).

2.3 The respondents suggested that Robinia pseudoacacia cvs (Black Locust) replace the proposed Platanus orientalis (Oriental Plane) between Oxley Street and the General Store along the Old Hume Highway.

3 The use of Robinia pseudoacacia cvs (Black Locust) as a street tree is not recommended due to the maintenance requirements and relatively short life expectancy of the species.


2.4 The respondents supported the use of Platanus orientalis (Oriental Plane) along the Old Hume Highway, Berrima.

2


2.5 The respondents proposed Quercus robur

2 Quercus robur (English Oak) as a substitute for Platanus orientalis




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Table 2.0

Issue Number




(English Oak) as a substitute for Platanus orientalis (Oriental Plane) in Berrima.

(Oriental Plane) in Berrima is not supported as further planting of this species could distract from the significance of the Sir Henry Parkes Oak in Market Place. Also refer to response above (Issue Number 2.1).

2.6 The respondents supported the use of Prunus and Malus sp. as informal planting on nature strips in Berrima.



2.7 The respondents supported the replacement of conifers in the Market Place with similar species as and when they fail or are removed.

2

In line with the strategies in the Plan.


2.8 The respondents suggested that a Pinetum be created between Jellore Street and Berrima Bridge along the Old Hume Highway.

2 Pinus roxburghii (Chir Pine) is the species currently nominated for the street in the vicinity of the Berrima Market Place. Planting within the Berrima Market Place is not addressed in the STMP.


2.9 The respondent suggested that Melia azaderach (White Cedar) should be used under wires in Berrima.

1 Melia azaderach has the potential to reach a substantial height and is therefore not typically considered as an appropriate species for use under overhead power lines.


2.10 The respondent was concerned about the use of Robinia pseudoacacia cvs (Black Locust) in Berrima due to the maintenance issues associated with leaf drop and suckering.

1 The respondents concern is noted and has been taken into consideration.




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Table 2.0

Issue Number




2.11 The respondent requested the Old Hume Highway south of Berrima Bridge be included as part of the village centre planting.

1 Nominating specific species for streets outside the core urban centre is not typically provided in the Plan unless an avenue of one or two species that are appropriate for the scale of the street exists. Section 2.6 Tree Removal, Replacement and Implementation Strategies of the Draft STMP address this issue. Council aims to continue existing street characters and tree planting as much as possible, unless there are specific issues or problems to address or there are clear opportunities for streetscape or canopy cover improvements.

2.12 The respondent requested that a clear distinction be made in the Plan between Berrima and New Berrima highlighting the key historical differences in the origins of the villages.

1

Additional historic information regarding the origins of Berrima and New Berrima will be included in the Plan.

2.13 The respondent opposed the use of Quercus robur (English Oak) as street trees in Berrima as further planting of this species could impact the significance of the Sir Henry Parkes Oak in Market Place.

1 Council acknowledges this information and will take a considered approach to further use of Quercus robur (English Oak) in Berrima. Quercus robur is not currently on the proposed species list for Berrima. It is recommended that the STMP remain unchanged.

Mittagong

3.1 The respondents requested that the avenue of Liquidambar styraciflua (Liquidambar) along Main Street at the northern entry to Mittagong be reinstated.

2 The existing avenue of Liquidambar styraciflua (Liquidambar) is performing poorly with many trees requiring removal in recent years. Council supports the concept of the ‘Golden Mile’ and recognise the significance of the planting. Council




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Table 2.0

Issue Number




believes that the strength and integrity of the concept would be better achieved with Liriodendron tulipifera (Tulip Tree) as their autumn foliage is golden and they are long-lived with a similar form.


3.2 The respondent requested that Lyell, Cavendish and Priestly Streets be included as a main street on the plan and in the proposed tree species list.

1 Nominating specific species for residential and commercial streets outside the core urban centres is not typically provided in the plan unless an avenue of one or two species that are appropriate for the scale of the street already exists. Section 2.6 Tree Removal, Replacement and Implementation Strategies of the Draft STMP address this issue. Council aims to continue existing street characters and tree planting as much as possible, unless there are specific issues or problems to address or there are clear opportunities for streetscape or canopy cover improvements.

3.3 The respondent requested that an avenue of trees be shown along the Old Hume Highway from the Expressway off-ramp at Welby and into Mittagong Town Centre.

1 Additional avenue planting of deciduous trees beyond the urban centres is no supported in the Plan. Tree planting beyond the urban centres should reinforce the rural or bushland setting to ensure the urban centres remain distinct and separate.


3.4 The respondent did not think the Zelkova serrata (Chinese Zelkova) looked very interesting and questioned if a better option was available for Mittagong.

1 Zelkova serrata (Chinese Zelkova) has proven to be a successful medium size street tree in the Wingecarribee Shire and other nearby Council areas. It is recommended that the STMP remain unchanged.




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Table 2.0

Issue Number




3.5 The respondent did not support extensive plantings of conifers to form dense hedges that limit views and block light.

1 Extensive plantings of conifers are not proposed in the STMP.

Section 2.6 Tree Removal, Replacement and Implementation Strategies of the Draft STMP address the issue of existing trees in streets. Council aims to continue existing street characters and tree planting as much as possible, unless there are specific issues or problems to address or there are clear opportunities for streetscape or canopy cover improvements.

Robertson

4.1 The respondent was concerned about the impact of in-road planting on parking and business visibility along Hoddle Street, Robertson.

1 In-road planting will have minimal impact on parking numbers. A detailed streetscape plan will be prepared for each major street upgrade that takes into consideration all competing factors to ensure impacts to pavements, services and businesses are minimised.

4.2 The respondent was concerned about the impact of overhead wires on proposed tree planting in Caalong Street, Robertson.

1 A detailed streetscape plan will be prepared for each major street upgrade that takes into consideration all competing factors to ensure impacts to pavements and services are minimized. The species and therefore size of trees in any given street is subject to the amount of available above and below ground space. The location and type of electrical wires will be a key consideration for these streets and where appropriate, Council will engage with the electrical service providers to negotiate a suitable outcome.

4.3 The respondents supported the use of local

2 A number of local tree species that were deemed appropriate for use,




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Table 2.0

Issue Number




rainforest species in residential streets in Robertson.

as street trees, were included in the species lists. Size, life expectancy, tolerance to local conditions and ongoing maintenance were considered for each species included on the list.

Yerrinbool

5.1 The respondent suggested that Koala forage and shelter trees be planted as street trees in Urban areas of Yerrinbool.

1 Street tree planting as habitat is often unsuccessful due to the wide spacing of trees and lack of continuous canopy. This spacing is to accommodate the many competing interests within road reserves. It should be acknowledged that the primary function of a street is to provide essential services and transport for the community and only thereafter can street tree planting be implemented. Key ecological corridors are largely outside the urban centres and as such are not specifically addressed in the STMP. It should also be noted that it is not considered a good idea to encourage Koala to forage in close proximity to major roads as it puts the animals at greater risk of harm.


5.2 The respondent was concerned about the potential for Lophostemon confertus (Brushbox) to naturalise in bushland areas and suggested replacement with Eucalyptus microcorys (Tallowood) as they are favoured by Koala.

1 In the authors opinion Lophostemon confertus (Brushbox) has a very low weed potential in the Wingecarribee Shire. The species has not become an invasive weed in Sydney even though it has been extensively used as a street tree for many decades. If future spread of the species were to occur due to the impact of climate change then it is likely to be very localised. Eucalyptus microcorys (Tallowood) poses a far greater fire risk than Brushbox and is also not a local native species. It should also




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Table 2.0

Issue Number




be noted that it is not a good idea to encourage Koala to forage in close proximity to major roads as it puts the animals at greater risk of harm.


5.3 The respondent was concerned about ongoing maintenance of street tree planting in smaller villages when the STMP is implemented.

1 Planting of all future street trees will be in accordance with the plan and only undertaken when sufficient resources and budgets are available.

Bowral

6.1 The respondent made a complaint about tree removal on Aitken Road, Bowral and the manner in which Council handled the community’s concerns and correspondence.

1 Section 2.6 Tree Removal, Replacement and Implementation Strategies of the Draft STMP address this issue. Council aims to continue existing street characters and tree planting as much as possible, unless there are specific issues or problems to address. The STMP assists Council in being more consistent and transparent in its approach.

Council staff to provide a response to resident.

6.2 The respondent was concerned about the size of the trees proposed for Bong Bong Street and the potential impact they may have on pavements and services.

1 Planting of all future street trees will be in accordance with the plan and only undertaken when sufficient resources are available. The need to consider the available above and belowground space for street tree planting in each street is addressed in the Plan. A detailed streetscape plan will be prepared for each major street upgrade that takes into consideration all competing factors to ensure impacts to pavements and services are minimized. The species and therefore size of trees in any given street is subject to the amount of available above and below ground space.




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Table 2.0

Issue Number




Colo Vale

7.1 The respondent suggested that Koala forage and shelter trees be planted as street trees in Urban areas of Colo Vale.

1


7.2 The respondent was concerned about the potential for Lophostemon confertus (Brushbox) to naturalise in bushland areas and suggested replacement with Eucalyptus microcorys (Tallowood) as they are favoured by Koala.

1


Wingello

8.1 The respondent requested buffer planting is provided along the railway corridor to protect private properties from wind and dust.

1

This issue is outside the scope of the STMP.

8.2 The respondent requested that the large Eucalyptus tree on the southern side of the existing railway crossing be retained and considered in future road realignment works.

1

This issue is outside the scope of the STMP.

East Bowral

9.1 The respondents opposed further use and retention of the Platanus x acerifolia (London Plane) in Plane Tree

2 The need to consider the available above and below ground space for street tree planting in each street is addressed in the Plan. Council officers will use the plan to guide




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Table 2.0

Issue Number




Close, East Bowral. appropriate selection of tree species for streets not specifically nominated in the Urban Centre Plans. No specific tree species has been nominated in the STMP for Plane Tree Close, East Bowral. Removal of problematic trees will be in accordance with the STMP and subject to available Council resources and budgets.


Penrose

10.1 The respondent requested the removal of pine trees in Penrose as they are a fire hazard and replacement with suitable fire retardant trees.

1 Replacement trees to be in accordance with STMP species listing for Penrose. Ongoing Council management of fire hazards is a maintenance issue and not specifically addressed by the STMP. Fire retardant tree species have been nominated for future street tree planting along the main road.

Moss Vale

11.1 The respondent requested that existing street trees that are not causing issues be retained rather than replaced with tree species from the proposed tree species list.

1 Section 1.2 of the STMP states that ‘Council will seldom remove a healthy street tree. If a certain type of tree is proposed for a street, it does not mean that Council will remove the existing street trees in the short term to implement the proposed new species.’ Section 2.6 Tree Removal, Replacement and Implementation Strategies of the Draft STMP also addresses this issue. ‘Council aims to continue existing street characters and tree planting as much as possible, unless there are specific issues or problems to address or there are clear opportunities for streetscape or canopy cover improvements.’




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The final Plan has been reviewed, considering and incorporating the feedback as outlined above.

The following minor changes have been made to the Plan:

A brief history of the origins of Berrima and New Berrima has been included in section 5.3.1 of the STMP.

Platanus orientalis (Oriental Plane) has been changed to Quercus palustris (Pin Oak) along the Old Hume Highway & Wingecarribee Street, Berrima

IMPACT ON FIT FOR THE FUTURE PROPOSAL OUTCOME

The Street Tree Master Plan will ensure the effective short and long-term management of street trees across the shire. The Master Plan will also help to prevent future conflict between street trees and infrastructure (electrical, water, sewer, drainage/other). In turn, extending the life span of these assets and reducing their on-going maintenance costs.

CONSULTATION


The community engagement strategy for this project included community workshops (eight in total), online & hard copy survey, and other engagement tools on the WingecarribeeYourSay website.

The project and workshops were advertised in the local newspaper and on Council’s website. Hard copies of the survey and the dates, times and venues for the workshops were displayed in the Moss Vale, Bowral and Mittagong libraries.

The draft Plan was on public exhibition for a period of forty-seven (47) days from 27 November 2015 to 13 of January 2016. The exhibition period was advertised in local newspapers and through Council’s YourSayWingecarribee website.


Council staff were invited to be part of the community engagement process through attending workshops, completing the survey or making submissions on the draft Plan. The draft Plan was also circulated to Assets, Environment & Sustainability, Strategic Planning, Planning, Development and Regulatory Services and Infrastructure Services for comment.

Two Councillor Briefing Sessions were held for the project, with the first being in September 2015 and the second in March 2016.


Environment

The Plan addresses the Environment theme of the Community Strategic Plan, particularly in relation to maintaining the natural and urban environment. Street trees provide numerous environmental benefits to urban areas by carbon sequestration, shading of pavement, removing pollution from the air, and reducing storm water runoff. Street trees can also help to reduce energy consumption, through shading and reductions in the ‘urban heat island effect’.




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Social

The Plan addresses the People theme of the Community Strategic Plan. The planning for street trees helps to create a ‘sense of place’ in urban areas, promote social interaction, and creates inspiring places where people want to be.


The Plan addresses the Economy theme of the Community Strategic Plan by recognizing the contribution street trees can have on stimulating the local economy, supporting tourism, improving amenity and driving visitation to the area.

The Plan will also reduce future conflict between hard infrastructure (electrical, water, sewer, drainage/other) and street trees. The Plan will also provide guidance for the management of current and ongoing problems relating to trees and infrastructure.

Culture

The Plan will help to promote, celebrate and protect culturally significant street trees across the Shire.

Governance

The Plan will ensure greater accountability for Council decision-making and assist with the allocation of resources for street tree maintenance and management projects.


The Street Tree Master Plan outlines the broad goals and strategies for the next 5 - 10 years. The adoption of the Plan does not have a direct impact on Council’s budget.

The plan, once endorsed, will be used by staff to direct and inform existing budgets and future budget allocations and submissions.

The Implementation Plan that will follow on from the Master Plan will provide a comprehensive set of actions, procedures and standard drawings to ensure the objectives of the Master Plan have the potential to be realised. The Implementation Plan will be designed to enable planning and budgeting for future street tree works in accordance with Council’s strategic direction.


The Street Tree Master Plan has been developed with consideration given to the following Council policies:

Communications and Community Engagement Strategies

Management of Trees on Public Land Policy

Community Engagement Policy

Asset Management Policy

Environment Policy




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OPTIONS

The options available to Council are:

Option 1

To adopt the final Street Tree Master Plan

Option 2

To not adopt the final Street Tree Master Plan

Option 1 is the recommended option to this report.

CONCLUSION

Adoption of the final Street Tree Master Plan will provide Council with a robust foundation for the planning, management, and protection of street tree assets across the shire.

ATTACHMENTS

1. Final copy of the Street Tree Master Plan - circulated under separate cover




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12.6 Proposed Pedestrian Refuge and Shared Path at Hill Top

Reference: 7460/20 Report Author: Traffic Engineer Authoriser: Manager Assets Link to Corporate Plan: Encourage walking and cycling

PURPOSE

Reporting on the proposed pedestrian refuge and shared path at Hill Top

RECOMMENDATION

THAT Council endorse the construction of a pedestrian refuge on Wilson Drive and a shared path from Telopea Road to Foreman Street, Hill Top.

REPORT

BACKGROUND Council was successful in receiving a 50% grant from the RMS of $140,500 from their Safer Roads Program to construct a pedestrian refuge on Wilson Drive and a shared path from Telopea Road to Foreman Street, Hill Top. Work is scheduled to start shortly. As part of the grant conditions, a Road Safety Audit was commissioned on the design. The audit found no problems with the design.

REPORT The matter is being reported to this Council meeting because the next Traffic Committee meeting scheduled for 5 May 2016 and the matching Council meeting on 25 May 2016 are too late for the construction schedule. The concurrence of the voting members of the Traffic Committee has been sought and there are no objections to the proposed work.


There is no impact on Fit for the Future.




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CONSULTATION


The Hill Top community proposed the path initially and they support the proposal.


There has been consultation on the project between members of Council’s Assets and Infrastructure Branches


The voting members of the Traffic Committee have been consulted and endorsed the project unanimously.


Environment

There are no environmental issues in relation to this report.

Social

There are no social issues. The project is aimed at improving pedestrian and cyclist safety.


There are no economic issues in relation to this report.

Culture


Governance

There are no governance issues in relation to this report.


There are no additional budget implications over and above Council’s contribution of $140,500 already allocated for the project.


There is no relevant Council policy in relation to this report.




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OPTIONS


Option 1

Support the recommendation

Option 2

Decline the event.


CONCLUSION

Projects where Council only has to provide 50 percent of the cost should be supported. This project is aimed at improving pedestrian and cyclist safety in Hill Top.

ATTACHMENTS




REPORT MANAGER BUSINESS SERVICES

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12.7 Proposed Development and Sale Lot 126 Anembo Street, Moss Vale

Reference: PN30800 Report Author: Acting Property & Projects Officer Authoriser: Senior Property Officer Link to Corporate Plan: Ensure systems and processes are in place to achieve


PURPOSE The objective of this report is to advise Council of the outcome of the public exhibition of the draft concept plan of subdivision of Council property, being Lot 126 Anembo Street Moss Vale (“the property”).

RECOMMENDATION 1. THAT Council as property owner lodge a development application for the

subdivision of Lot 126 Anembo Street Moss Vale into five (5) residential allotments in accordance with the draft concept plan as publicly exhibited.

2. THAT any documentation required to be executed in relation to the sale of the

land by Council be executed by the General Manager and Mayor under the Common Seal of Council.

REPORT

BACKGROUND

On Wednesday 12 October 2011, Council considered a report regarding the proposed development and sale of the property known as Lot 126 Anembo Street, Moss Vale. It was resolved as follows (OC214/11):

1. THAT any past or present potential contaminating activities be identified and a

preliminary assessment of any site contamination be prepared with respect to (No Street Number) Lot 126 Deposited Plan 263356 Anembo Street, Moss Vale.

2. THAT subject to Council satisfaction with the site contamination report, a Planning

Proposal be prepared to appropriately rezone the land known as (No Street Number) Lot 126 Deposited Plan 263356 Anembo Street, Moss Vale.

3. THAT subject to Council satisfaction with the site contamination report, a Draft Plan of

Subdivision be prepared for the purpose of community consultation and public exhibition AND THAT following public exhibition of the Draft Plan a further Report be brought back to Council for final approval (or otherwise) of the Proposed Plan of Subdivision.




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REPORT

Following the above resolutions of Council, a site contamination report was prepared by Strategic Environmental & Engineering Consulting (SEEC) in April 2014, who concluded that the site is not contaminated and is suitable for its intended purpose as residential land.

Furthermore, the Planning Proposal to rezone and reclassify the property to operational land was concluded on 22 January 2016, when Amendment #36 to the Wingecarribee Local Environmental Plan 2010 was adopted reclassifying the land from community to operational.

Following the reclassification of the land, a draft plan of subdivision was prepared and was publicly exhibited for 28 days concluding on 18 March 2016. No objections or submissions were received.

This report recommends that Council as property owner lodge a development application for subdivision into five (5) residential allotments. Following subdivision, the individual lots are to be marketed to the general public and sold.


None identified.

CONSULTATION


The draft concept plan of subdivision was publicly exhibited on Councils website, at the three (3) libraries and at Councils Civic Centre for a minimum twenty eight (28) day period. The public exhibition of the draft concept plan of subdivision concluded at the close of business on Friday 18 March 2016. No objections or submissions were received.


Manager Business Services

Senior Property Officer


Richard Cox Surveyor


Environment


Social

Development of the subject property will result in small residential development and a large area of open space remaining as public reserve.






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Culture


Governance



It is recommended that the cost of undertaking works associated with the proposed development be funded from the Property Development Reserve.

If the development of the land is approved by Council as consent authority, local contractors would be engaged by Council to carry out works associated with subdivision of the property and local real estate agents contracted to market the proposed lots for sale.


The property known as Lot 126 Anembo Street Moss Vale, has been identified as surplus Council owned land in accordance with Council’s Surplus Council Lands Rationalisation Policy adopted on the 12 October 2005. Council has considered options for the disposal of the property and has resolved to develop and sell the property to reduce Council’s maintenance costs, generate funds to afford new and improved facilities.

CONCLUSION

As there have been no objections received in response to the public exhibition of the draft concept plan of subdivision of the property, it is recommended that Council as property owner move forward to lodgement of a Development Application for the subdivision of the property. If the subdivision is approved, it is proposed to market the allotments for sale to the public through the engagement of a local real estate agent.

ATTACHMENTS

1. Draft Concept Plan of Subdivision

2. Aerial Map of Site

AGENDA FOR THE ORDINARY MEETING OF COUNCIL Wednesday 13 April 2016


ATTACHMENT 1 Draft Concept Plan of Subdivision

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ATTACHMENT 1



ATTACHMENT 2 Aerial Map of Site

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ATTACHMENT 2




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12.8 Proposed Licence Agreements, 73 Station Street, Bowral

Reference: PN1700777 Report Author: Senior Property Officer Authoriser: Manager Business Services Link to Corporate Plan: Ensure systems and processes are in place to achieve


PURPOSE The objective of this report is to gain Council approval to grant four (4) licence agreements for the shared occupation of the Council property at 73 Station Street Bowral. The proposed licensees are the four (4) not-for-profit organisations currently occupying office space within Bowral Memorial Hall.

RECOMMENDATION 1. THAT an offer of a licence agreement for the occupation of part 73 Station Street

Bowral be made to each of the following not-for-profit organisations:

a. YWCA New South Wales b. Barnardo’s Australia c. Southern Highlands Foundation Incorporated d. Friends of the Southern Highlands Regional Gallery Incorporated

AND THAT the term of the initial agreement is for five (5) years. 2. THAT the General Manager be delegated authority to execute the Licence

Agreements referred to in resolution 1 above. 3. THAT the initial set-up costs (to a maximum of $9,740) in respect of the licence

agreements are funded as part of the March Quarterly Review. 4. THAT a bid for the costs of the annual mowing and maintenance of the grounds

at 73 Station Street Bowral be considered at the next quarterly budget review, noting that a similar amount will be required to be allocated in the 2016/17 budget and ongoing.

REPORT

BACKGROUND

Council is the registered proprietor of the whole of the land comprised in Lot 2 Deposited Plan 21133, known as 73 Station Street Bowral (‘the Council property’).




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The Council property comprises double brick and tile premises, which has formerly been leased for approved retail-commercial use. The Council property is dual-zoned B4 Mixed Use and SP2 – Local Roads and is classified as operational property pursuant to Section 26 of the Local Government Act 1993.

Definition: Zone B4 Mixed Use

1 Objectives of zone

• To provide a mixture of compatible land uses.

• To integrate suitable business, office, residential, retail and other development in accessible locations so as to maximise public transport patronage and encourage walking and cycling.

• To ensure that new development has regard to the character and amenity of adjacent and nearby residential areas.

2 Permitted without consent

Environmental protection works; Home-based child care; Home occupations

3 Permitted with consent

Boarding houses; Child care centres; Commercial premises; Community facilities; Educational establishments; Entertainment facilities; Function centres; Hotel or motel accommodation; Information and education facilities; Light industries; Medical centres; Passenger transport facilities; Recreation facilities (indoor); Registered clubs; Respite day care centres; Restricted premises; Roads; Seniors housing; Shop top housing: Any other development not specified in item 2 or 4

4 Prohibited

Agriculture; Air transport facilities; Amusement centres; Animal boarding or training establishments; Camping grounds; Caravan parks; Cemeteries; Crematoria; Depots; Eco-tourist facilities; Electricity generating works; Exhibition villages; Extractive industries; Farm buildings; Farm stay accommodation; Forestry; Freight transport facilities; Heavy industrial storage establishments; Home occupations (sex services); Industrial training facilities; Industries; Open cut mining; Recreation facilities (major); Recreation facilities (outdoor); Research stations; Rural industries; Rural workers’ dwellings; Sewage treatment plants; Sex services premises; Storage premises; Transport depots; Waste or resource management facilities; Water recreation structures; Water supply systems; Wharf or boating facilities

REPORT

Council is planning to upgrade the Bowral Memorial Hall. Within the Memorial Hall, there are four (4) not-for-profit organisations that occupy office space. These are:

1. YWCA.

2. Barnados Australia.

3. Southern Highlands Foundation Incorporated.

4. Friends of the Southern Highlands Regional Gallery Incorporated.

Representatives of each of the proposed licensees above have inspected the Council property and deemed it suitable for their occupation and use, subject to Council’s determination on the items listed below (under ‘Costs of Set-Up’). There are a number of issues that need to be considered by Council in making an offer of a licence agreement to the proposed licensees. These issues are:




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Loss of commercial income

The Council property has been vacant for over 18 months despite marketing by the appointed real estate agents. Two applications have been made for rental of the premises however both were rejected due to the low offer made on rental. In February 2016, Council received an acceptable application, being full asking rental plus payment of all outgoings. This is for the use of the premises for business offices.

COMPARISON TABLE

RENTAL (OR LICENCE FEE)

RATES INCLUDING WATER AND SEWER

COST TO COUNCIL

INCOME TO COUNCIL

COMMERCIAL TENANT

$22,800 $7,000 approx NIL $22,800

NOT-FOR-PROFIT LICENSEE

$1 $7,000 approx $7,000 NIL

Bowral Distributor Road

Any lease or licence agreement of the Council property will have a clause in the lease or licence agreement providing Council with the ability to terminate the agreement with six (6) months’ notice if the Council property is required for the Bowral Distributor Road project.

Based on the zoning of the Council property and the future plans for Stage 3 of the project, it is unlikely that the whole of the Council property will be required.

Costs of set-up

To enable the four (4) proposed licensees to relocate from Bowral Memorial Hall to the Council property, there are a number of costs that the proposed licensees have requested Council pay for. These items and estimated costs are as follows:

ITEM COSTS (EXCLUDING GST)

Install fire extinguisher and fire blanket in each of the four (4) rooms to be used and in the kitchen

*does not include annual servicing costs.

$2,500*

Install a telephone line in each of the four (4) rooms to be used

$1,200

Install an additional double power point in each of the four (4) rooms to be used

$ 800

Allocate budget for mowing and maintenance of all grounds in first year ($120 per mow and maintenance run x 32 services per year. This will allow for a service every week of the growing season and one service per 3 weeks in cooler months)

$3,840

Purchase one (1) column heater and one (1) fan for each office space (4) at $250 per heater and $100 per fan

$1,400




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ITEM COSTS (EXCLUDING GST)

Total up-front costs $9,740

Ongoing annual costs

Mowing and maintenance of grounds

$3,840 + 2.2% per annum

The proposed licensees intended to make application for Council’s Community Assistance Scheme for individual heating and cooling in each office space, however advice was received from Council’s Community Development Coordinator that the Scheme does not allow for grants for permanent fixtures in Council properties. This leaves the licensees without funding for heating and cooling of the individual office spaces. The cost of installing reverse cycle air conditioning to service each office space within the premises may require an upgrade to the power supply to handle the extra electrical load; if a ducted system was installed there would be areas being air conditioned when no-one is there – this is seen to be a waste of power and money. As the Council property is of double brick construction, a column heater and a fan will sufficiently heat and cool each individual office space. The costs of providing these items have been incorporated in the up-front costs set out above.

The proposed licensees will be responsible for all other costs of relocation from Bowral Memorial Hall to the Council property including removalists’ costs. Once the initial set-up costs are covered, the limit to Council’s financial commitment will be the on-going mowing and maintenance of the grounds and the payment of rates levied. This report recommends that the initial set-up costs and the funding of the annual mowing and maintenance be funded from the March Quarterly Review, noting that the costs will be ongoing if council accedes to this request.

LICENCE AGREEMENTS

It is proposed that Council enter into a licence agreement with each of the four (4) not-for-profit organisations.

In considering the grant of the licence agreements, Council is to ensure licensing of the Council property does not impose an unreasonable burden on general revenue. Council is to obtain a reasonable community dividend (cost neutral) from the use of the premises building having regard to:

(i) proposed Lessee or Licensee’s capacity to pay;

(ii) the merit of the service or facility provided by the proposed Lessee or Licensee.

In the interests of probity and transparency, each of the proposed licensees will be required to provide evidence that the proposed Licensee is an organisation which is not incorporated for profit purposes or private gain by providing certificate of registration with Australian Charities and Not-for-Profits Commission (ACNC) and/or certificate issued by Director General stating registration status, registered name, official address and terms of constitution.

Each of the licensees has demonstrated capacity to meet the commitments under the licence agreement, prior to the licence being granted. This commitment has been demonstrated by each licensee having occupied space within Bowral Memorial Hall.

In accordance with Council’s policy for Lease or Licence of Council Property – Not-For-Profit Organisations:




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• The licensees are not required to pay rates levied against the Council Property including land rates, water access and sewerage charges. Council will pay the rates levied in respect of the Council Property.

• The licensees are required to pay 100% of outgoings with respect to the property including but not limited to electricity, gas, telephone, internet, water usage and waste charges.


None identified.

CONSULTATION


Both Bowral Memorial Hall and the Council property are classified as operational property. This is an administrative matter between Council as property owner and the four (4) proposed licensees. Engagement with the wider community is not required.


Deputy General Manager Operations Finance & Risk

Manager Business Services

Built Assets Coordinator

Community Development Coordinator

Senior Assets Officer Parks & Properties

Cultural Development Officer


YWCA

Barnados Australia

Southern Highlands Foundation Incorporated

Friends of the Southern Highlands Regional Gallery Incorporated


Environment


Social

The four (4) proposed licensees of the Council property are not-for-profit organisations that provide varying services within the Shire.

Two of these organisations provide crisis and other critical support for the community - YWCA New South Wales provides a local Domestic Violence service, providing support for women and children whose lives have been affected by domestic violence. Barnardo’s




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Australia is one of the leading child protection agencies in the country. Through the Illawarra Family Referral Service, Barnardo’s provide support to families linking them with services within the Shire.

Southern Highlands Foundation Incorporated is a registered charity. The Foundation raises money from many sources including other Foundations and donors, and makes grants to community groups in the Shire.

The Friends of the Southern Highlands Regional Gallery Incorporated is an incorporated association. This is a community-based group that conducts workshops and art exhibitions, promoting art in the Shire and beyond.



Culture


Governance



As set out above, the initial set-up cost to accommodate each of the four (4) proposed licensees into the Council property is estimated at $9,740.00. Additionally, the annual mowing and maintenance costs will need to be covered by Council, estimated at $3,840 in the first year with approximately 2.2% increases in each year.


Lease or Licence of Council Property – Not-For-Profit Organisations

This Policy was adopted on Wednesday 26 November 2014 (MN326/14).

The purpose of this policy is to provide benefits to the Council and its residents by:

• defining the general terms and conditions of Leases and Licences to Not-For-Profit Organisations in respect of Council Property;

• ensuring that leasing and licensing of Council Property is consistent, transparent, fair and impartial;

• ensuring that the lease or licence is in accordance with the Local Government Act 1993, Local Government Regulations and Office of Local Government Guidelines;

• encouraging sound management of Council Property.

CONCLUSION

Given that the upgrade of the Bowral Memorial Hall is proceeding, it is necessary for suitable alternate premises to be made available to each of the four (4) not-for-profit organisations that occupy space within the Memorial Hall. The Council property is vacant and is deemed suitable for such use.




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This report recommends that Council offer a licence agreement for an initial five (5) year term to each of the not-for-profit organisations with terms and conditions in accordance with Council’s policy.

This report further recommends that the initial set-up costs be paid from the Property Development Reserve, with a bid for the budget for annual mowing and maintenance to be considered at the next quarterly budget review.

ATTACHMENTS

1. Aerial Map


12.8 Proposed Licence Agreements, 73 Station Street, Bowral ATTACHMENT 1 Aerial Map

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ATTACHMENT 1




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12.9 Low Water Supply Pressure - Rebate Policy and Treated Water Extraction Policy

Reference: 7690/1 Report Author: Asset Coordinator - Roads & Water Authoriser: Manager Assets Link to Corporate Plan: Foster preventative health systems and activities to

promote physical, mental and social health

PURPOSE The purpose of this report is to present the revised policies entitled ‘Low Water Supply Pressure – Rebate Policy’ and ‘Treated Water Extraction Policy’ to Council and recommend endorsement for the purpose of public exhibition.

RECOMMENDATION 1. THAT the ‘Low Water Supply Pressure – Rebate Policy’ and ‘Treated Water

Extraction Policy’ be publicly exhibited for twenty eight (28) days and public submissions be invited.

2. THAT a further report be submitted to Council following the submission period.

REPORT

BACKGROUND

The existing policies entitled ‘Low Water Supply Pressure - Rebate’ and ‘Use of Urban Filling Stations’ were developed in 1998 and 2009 respectfully.

These policies have been reviewed and are hereby submitted for Council’s consideration, public exhibition and eventual adoption.

The draft policies are entitled ‘Low Water Supply Pressure – Rebate Policy’ and ‘Treated Water Extraction Policy’.

DEFINITIONS

Access Charge- As part of Councils rating process properties that are deemed to be within the Water or Sewer Benefit Area are subject to water and/or sewer Access Charge due to the availability of water or sewer main.

Water Benefit Area- Water Benefit Area is a radius of 225 metres surrounding a Council water main. Properties that fall within this zone are subject to an Access Charge. Exemptions may be granted by Council if it is deemed that the cost of connection is exorbitant and/or the property cannot be developed.




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Water Filling Station - A Council approved treated water extraction point for water carters.

POLICY OBJECTIVES

Low Water Supply Pressure - Rebate Policy

The objectives of this policy are to:

o Provide a rebate (50% of access charge) for properties which are connected to

town water supply and are not supplied with pressure above Council’s minimum standard of service

o Ensure a fair and equitable process for assessing and applying the rebate.

Treated Water Extraction Policy

The objectives of this policy are to:

o Protect Council's water supply and minimise health risks to the community by

ensuring adequate protection against cross contamination as per the Australian Drinking Water Guidelines 2004

o Prevent Council's assets from being damaged, resulting in costly repairs and

water wastage

o Reduce disruption and dirty water issues caused by misuse of standpipes

o Streamline administration and improve policing of water theft.

EXISTING POLICIES

The existing policies entitled ‘Low Water Supply Pressure - Rebate’ and ‘Use of Urban Filling Stations’ are attached to this report. (Attachment 1).

NOTABLE CHANGES TO EXISTING POLICIES The draft policies entitled ‘Low Water Supply Pressure - Rebate’ and ‘Treated Water Extraction’ are attached to this report (Attachment 2). The notable changes are listed below:

Low Water Supply Pressure - Rebate Policy

o Water pressure must be below the minimum level of service for a period greater

than 30 minutes (continuous and not due to a service interruption)

o Pressure tests will be undertaken using Council’s water model and/or using a

pressure logger installed at the meter.

o Rebates that are approved will be reported to Council on an annual basis.

Treated Water Extraction Policy

o Special exemption requests must include the following information:

Explanation justifying why the request is being made; The location of where the water will be delivered/used and the distance in

kilometres from the nearest water filling station; Estimated number of trips to be made each day; Size of water tank;




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What backflow prevention will be used to protect against cross contamination;

Duration of exemption including start date and finish date.

o Special exemption applications will be assessed using the information provided

by the applicant, network operating conditions, safety, impact on residents and any other criteria considered appropriate by the Manager Water and Sewer.

o Council water and sewer maintenance and operational activities are exempt

from this policy


The proposed changes to the policies as outlined in this report do not impact on Council “Fit for the Future” proposal.

CONSULTATION


If approved by Council, the draft policy will be publicly exhibited and submissions will be invited.


Staff from the following Branches have been consulted:

Assets

Infrastructure Services

Finance

Environment & Sustainability


Research on Policies from the following Councils was undertaken:

Shoalhaven Water

Eurobodalla Shire Council


Environment


Social

There are no social issues in relation to this report.



Culture





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Governance



There are no budget implications


Asset Management Policy

OPTIONS


Option 1

Approve the proposed policies in principle and proceed with the public exhibition and submission processes.

Option 2

Request modifications to the proposed policies and proceed with the public exhibition and submission processes.


CONCLUSION

The existing policies were developed in 1998 and 2009 and are due for review.

Modifications have been made to the existing policies to improve consistency, transparency, effectiveness, legislated compliance and improved environmental outcomes.

ATTACHMENTS

1. Existing Policies

2. Revised Policies Barry W Paull Deputy General Manager Operations, Finance & Risk Friday 8 April 2016



ATTACHMENT 1 Existing Policies

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ATTACHMENT 1




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ATTACHMENT 2 Revised Policies

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ATTACHMENT 2




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13 CORPORATE STRATEGY & DEVELOPMENT SERVICES

13.1 Public Exhibition of Draft Operational Plan and Budget 2016/17

Reference: 501/2013 Report Author: Integrated Planning & Reporting Coordinator Authoriser: Group Manager Corporate & Community Link to Corporate Plan: Ensure important decision are made on the basis of how

they meet our goals

PURPOSE The purpose of this report is to present the draft 2016/17 Operational Plan, Budget, Revenue Policy and Fees and Charges to be endorsed for public exhibition.

RECOMMENDATION THAT draft 2016/17 Operational Plan, Budget, Revenue Policy and Fees and Charges be endorsed for public exhibition from 18 April to 15 May 2016.

REPORT

BACKGROUND Council is required to annually review the Operational Plan, Annual Budget, Revenue Policy and Fees and Charges to meet its responsibilities under the Local Government Act 1993 and Regulation. The Operational Plan is a sub-plan of the Delivery Program 2013-17 and demonstrates Council’s approach to achieving the objectives of the Delivery Program. On 10 February 2016 Council adopted a revised Delivery Program 2013-17, Long Term Financial Plan 2016-2026 and Strategic Asset Management Plan 2012-26 as a part of the Investing in our Future project which aims to ensure the long term financial sustainability of the Shire and ensure Council achieves the Fit for the Future benchmarks set by the NSW Government. This followed an extensive and multiphase community engagement program which aimed to seek community feedback on Council’s proposed asset management approach and community willingness to pay increased rates to ensure roads, footpaths and community buildings had sufficient funding so they remained serviceable in the future.

At this meeting Council resolved the following:

1. THAT Council receives and acknowledges the extensive community feedback

received during the community engagement and public exhibition for the Investing in our Future project, as detailed in Attachment 1 to the report.




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2. THAT Council notes that an application for a Special Rate Variation is a key strategy from its Fit for the Future Improvement Action Plan endorsed on 24 June 2015.

3. THAT the draft Delivery Program, 2013-17 (revised December 2015), draft Long Term Financial Plan 2016-2026 and Strategic Asset Management Plan 2016-2026 be adopted with the amendments outlined in the report and Attachment 2 to the report.

4. THAT Council adopts Scenario 3 as its preferred scenario and lodge a Section 508A permanent Special Rate Variation (SRV) application by 15 February 2016 to the Independent Pricing and Regulatory Tribunal (IPART) for an increase in ‘General Revenue’ and minimum rate amounts of three annual increases of 8.55% (including rate peg) in 2016/17, 9.25% (including rate peg) in 2017/18 and 2018/19 and an increase of 12.15% (including rate peg) in 2019/20 which includes continuation of the Environment Levy on a permanent basis.

5. THAT Council pass on its thanks to the General Manager and staff involved with the Investing in our Future project.

Based on this Council submitted a SRV application to IPART on the 15 February 2016. It is anticipated that IPART will notify Council of the outcomes of this application in mid-May 2016. As a result both the baseline and preferred scenario have been considered in the development of the draft Operational Plan, Annual Budget and Capital Works Program.

REPORT The draft Operational Plan 2016/17 outlines the projects, programs and activities (annual deliverables) that Council will undertake during the 2016/17 financial year. The annual deliverables are aligned to Council’s principal activities and objectives from the Delivery Program. In addition, the draft Plan demonstrates Council’s response and commitment to the delivery of Wingecarribee 2031+ Community Strategic Plan. As such the Plan is structured around the five themes of Leadership, People, Places, Environment and Economy from Wingecarribee 2031+. Included in the draft Operational Plan 2016-17 is the draft Annual Budget and Capital Works Program. These documents provide an overview of Council’s financial estimates and a program of Capital works for the 2016/17 financial year. Council’s draft Revenue Policy and Fees and Charges for 2016/17 are also included in the draft Operational Plan. These documents outline Council’s rates and fees for 2016/17 as stipulated by the Local Government Act.

2016/17 DRAFT BUDGET Budget Overview

The draft 2016/17 Budget for Council’s Consolidated Fund is presented as a balanced budget. After removing non-cash expenditure and reserve transfers, Council’s proposed cash expenditure budget for 2016/17 is $109,805,900.




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CASH BUDGET 2016/17

Operating Expenditure $127,584,600

Capital Expenditure $38,821,000

Gross Expenditure $166,405,600

Less:

Transfer to Reserves $30,485,900

Internal Transfers $26,113,800

Net Cash Expenditure Budget $109,805,900

Allocation of Draft Budget Surplus

In preparing the draft 2016/17 Budget, Council staff undertook a detailed review of all income and expenditure estimates. This resulted in a draft budget surplus of $400,000. The proposed allocation of the 2016/17 budget surplus is shown in the following table:

2016/17 BUDGET SURPLUS 2016/17

2016/17 Draft Surplus $400,000

Funding Priorities:

Comprehensive Service Review Program $155,000

Councillor Induction & Professional Development $25,000

Patching Responsiveness – Retain Truck $130,000

Roadside Spoil – Processing Site Investigation $50,000

Information Technology – Business Support $40,000

Total – Funding Priorities $400,000

2016/17 Balanced Budget Position $0

In recommending these priorities, Council staff have taken into consideration its commitments under its Fit for the Future Improvement Plan, Councillor feedback, and the need to maintain a balanced budget over the duration of its Long Term Financial Plan.

Comprehensive Service Review Program - $155,000 This initiative is one of the key initiatives from Council’s Fit for the Future Improvement Plan. Central to Council's Special Rate Variation application is the delivery of organisational efficiency through a comprehensive service review program. This funding is required over two years and will allow for a dedicated staff resource and additional specialist consultancy work.




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Councillor Induction and Professional Development - $25,000 This additional funding is required in anticipation of the proposed changes of the Local Government Act. It is expected that the proposed changes to the Act will see an increased focus on Councillor induction and professional development for the incoming Council.

Patching Responsiveness (Retain Truck) - $130,000 As part of Council’s Investing in our Future Proposal, it has been acknowledged that Council needs to improve its responsiveness when dealing with potholes and minor patching. Whilst the operational cost for the increase in responsiveness has been factored into Council’s Special Rate Variation, this allocation is required to retain Council’s existing patching truck. This will result in Council having two patching trucks available to deal with customer requests regarding potholes and patching issues. It is important to note that retaining the patching truck is dependent on IPART’s approval of Council’s Investing in our Future Proposal. It is important to note the existing truck is reaching the end of its useful life and if retained will likely only have a serviceable life of a further two (2) years. Council would then need to review the future resourcing of its replacement.

Roadside Spoil – Processing Site Investigation - $50,000 This funding is required to investigate the establishment of a soil screening and processing site at an appropriate location. The funding would facilitate site planning, Environmental Impact Statement, Development Application and Environment Protection Authority licence requirements. Processing or recycled concrete and mulch will also be considered. Council does not currently have any long term solution to manage construction spoil with the risk that it may go to landfill if a viable reuse solution is not identified.

Information Technology Business Support - $40,000 Funding is required for a part-time position within Council’s Information Technology Branch. The position is required to provide core customer service to branches within Council, including the integration of mobile technology into Council’s service delivery.

2016/17 UNFUNDED PRIORITIES LIST In preparing the draft 2016/17 Budget, Council staff were requested to provide a detailed list of all projects or funding requests which could not currently be afforded within existing budget constraints. The list includes items requested by Councillors, staff and members of the community. It is proposed that Council will adopt the Unfunded Priorities List as part of the 2016/17 Operational Plan. Councillors can request that items be added, deleted or modified through Council resolution, as part of the quarterly review or as part of the Annual Budget. The Unfunded Priorities List will be presented to Council each quarter as part of the Quarterly Budget Review. If funding becomes available, either through operational savings or additional revenues, Councillors will be able to refer to the Unfunded Priorities List for items to be included as part of future budgets. 2016/17 DRAFT REVENUE POLICY (INCLUDING FEES & CHARGES) Rate Income The draft 2016/17 Budget has been prepared on the basis of a 1.80% increase in rate income. Council was advised in December 2015 that IPART had determined a rate peg for 2016/17 of 1.80%. The increase in the Local Government Cost Index had been determined




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to be 1.78%. The Local Government Cost Index is a measure of the increase in operational costs incurred by NSW councils for services and activities funded from general rate revenue. The increase was rounded up by 0.02% to arrive at the approved rate peg for 2016/17 of 1.80%. In February 2016, Council submitted an application to IPART for a Special Rate Variation based on a 6.75% increase per annum for four years (above rate pegging) and the continuation of the Environmental Levy from 2019/20. This application is currently being assessed by IPART. Upon IPART’s formal notification of the outcome of Council’s application, the Operational Plan, Budget and Revenue Policy will be updated to reflect IPART’s decision. Environmental Levy In June 2012 IPART approved Council’s application for a Special Rate Variation for the continuation of the Environment Levy until 2018/19. The 2016/17 Budget includes environmental improvement works and projects totalling $1.256 million. The Environment Levy is used to fund specific environmental projects which aim to address biodiversity conservation, river health, wetland improvements and sustainable living. Waste Management Charges In reviewing Domestic Waste Management operations as part of the 2016/17 Budget, it is recommended that no increase be applied to waste management charges. This is primarily a result of savings realised through the revised collection contract Council entered into in 2014 and lower than expected waste disposal costs. The list of proposed charges relating to Domestic Waste Management can be found in Council’s draft Fees and Charges Schedule for 2016/17. Stormwater Management Charge Council currently levies properties which receive a stormwater service a maximum of $25 per annum charge (Stormwater Management Levy). The draft 2016/17 Revenue Policy includes the continuation of this charge. Funds raised through the Stormwater Management Levy must only be used on stormwater maintenance and improvements. Draft 2016/17 Fees and Charges Proposed fees and charges for 2016/17 have generally been increased by 2.50%, with the exception of those fees which are set by regulation, are prepared on cost recovery basis or where Council provides the service in a competitive market.

Water Fund Charges The draft 2016/17 estimates for the Water Fund have been prepared in accordance with the funds 30 year strategic business plan with a forecast balanced budget for the 2016/17 financial year. In reviewing Water Fund operations as part of the 2016/17 Budget, it is recommended that no increase be applied to water access or usage charges. The draft Revenue Policy outlines the following charges for water access and usage:

2016/17 % Increase

Residential Access Charge $158.00 0.00% Water Usage – Tariff 1 (0-616 Litres Per Day) $1.78 per KL 0.00% Water Usage – Tariff 2 (>616 Litres Per Day) $2.67 per KL 0.00%




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For a complete list of all water charges for the 2016/17 financial year please refer to the draft Revenue Policy. Sewer Fund Charges The draft 2016/17 estimates for the Sewer Fund have been prepared in accordance with the funds 30 year strategic business plan with a forecast balanced budget for the 2016/17 financial year. In reviewing Sewer Fund operations as part of the 2016/17 Budget, it is recommended a 5.29% increase be applied to sewer access charges. This increase is in accordance with the funding strategy for the major upgrades required to the Moss Vale, Bowral and Mittagong Sewer Treatment Plants over the next several years. The draft Revenue Policy outlines the following increase in Council’s sewer charges:

2015/16 2016/17 % Increase

Residential Access Charge $756.00 $796.00 5.29%

For a complete list of all sewer charges for the 2016/17 financial year please refer to the draft Revenue Policy.

Loan Borrowings

Council has not included any proposed loan borrowings in the 2016/17 Budget and Revenue Policy. Council has a long standing practice where are only

considered for infrastructure investment (Capital Expenditure) which provides inter-generational benefit.

IMPACT ON FIT FOR THE FUTURE PROPOSAL OUTCOME The draft 2016/17 Budget has been presented as a balanced budget. This report outlines additional funding for a number of key projects which are required as part of Council’s response to the NSW State Government Fit for the Future Reform Agenda.

CONSULTATION

Community Engagement The following engagement has been undertaken to inform the development of the draft Operational Plan and Budget:

Results of the 2015 Community Satisfaction Survey

Investing in our Future Community Engagement Results

Customer requests

Council committees

Further engagement is proposed through the public exhibition of the draft plans and budget during the 28 day exhibition period from the 18 April to 15 May 2016.




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All branches of Council contribute towards the development of the draft Operational Plan and Budget.


Environment

Implementation of the Environment Strategy will continue and target environmental programs. In June 2012, the Independent Pricing and Regulatory Tribunal (IPART) approved the continuation of the Levy until 2019. Council’s recent Special Rate Variation application included the continuation of the Environment Levy in perpetuity.

Social

Council provides services and facilities to our community that meet the needs and demographics of the Shire.


Council continues to provide funding assistance to tourism and economic development.

Culture

Council continues to fund cultural and indigenous programs.

Governance

The draft Operational Plan and the public exhibition of this draft document are aligned with the Integrated Planning and Reporting legislative framework and a commitment to improved governance.

COUNCIL BUDGET IMPLICATIONS The draft 2016/17 Budget has been presented as a balanced budget. This report outlines additional funding for a number of key projects which are required as part of Council’s response to the NSW State Government Fit for the Future Reform Agenda.



OPTIONS

The option available to Council is to endorse the draft Operational Plan and Annual Budget 2016/17 for a 28 day public exhibition period from 18 April to 15 May 2016. This would enable Council to meet its legislative requirements to exhibit the draft Plan for 28 days, as well as allow time for Council to consider community feedback and adopt the final Operational Plan and Budget 2016/17 by 30 June 2016.

It should be noted that any other decision that would delay public exhibition would place Council in a position where it would not be meeting its legislated requirements.




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CONCLUSION The draft Operational Plan, Budget, Revenue Policy and Fees and Charges are part of Council’s Integrated Planning and Reporting Framework. These documents have been compiled by Council as an annual response to the community’s vision as outlined in Wingecarribee 2031+ Community Strategic Plan. The exhibition invites the community to provide feedback on the draft documents. These documents are submitted to Council for approval to exhibit only.

Council will not be asked to determine its final position until June 2016. This will enable the Council to be fully cognisant of community responses to the documents and the outcome of Council’s Special Rate Variation application prior to adoption.

ATTACHMENTS

1. Draft Operational Plan and Budget 2016-2017 - circulated under separate cover




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13.2 Development Applications Determined 22 February 2016 to 22 March 2016

Reference: 5302 Report Author: Team Leader Business Support (Development) Authoriser: Group Manager Planning, Development & Regulatory

Services Link to Corporate Plan: Retain and make more distinctive the special qualities that

make each town or village unique

PURPOSE

The purpose of this report is to update Councillors on development applications determined in the period 22 February 2016 to 22 March 2016.

RECOMMENDATION THAT the information relating to the list of development applications determined be received and noted.

DETERMINED APPLICATIONS BY DATE RANGE Date range: 22 February 2016 to 22 March 2016

Application

ID Primary Property Owner Description

Date Lodged

Days Stopped

Assess Days

Total Days

Date Finalised

1 14/0431.01

27-41 Jasmine Street Colo Vale NSW 2575 Lots 1-4 & 7-8 Sec 15

DP 2389

CJ Hamilton, RM Hamilton

Section 96 Modification (to

stage the subdivision)

11/12/2015 91 6 97 18/03/2016

2 15/0051.03

294 Bong Bong Street Bowral NSW

2576 Lot 10 DP 1180620

RA Davies, DR Davies

Alterations and Additions to Commercial

(Remove part of awning)

12/02/2016 0 14 14 26/02/2016

3 15/0072.04

29-31 Burradoo Road Burradoo NSW

2576 Lot 410 DP 580733

BE Thornton, AM Thornton

Section 96 Modification

(Access driveway, floor plan and

elevation changes)

08/01/2016 0 52 52 04/03/2016

4 15/0083 REFUSED

240 Old Hume Highway Mittagong NSW 2575 Lot 3 Sec

1 DP 111201

KE Balchin, II Balchin

Continued Use Detached Dual

Occupancy 11/02/2015 156 221 377

24/02/2016 REFUSED

5 15/0333.03

628 Sallys Corner Road Exeter NSW

2579 Lot 10 DP600487 & Lots 1-2

MR Carnachan


(Relocation of septic tank

24/02/2016 0 14 14 10/03/2016




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Application


Date Lodged

Days Stopped

Assess Days

Total Days

Date Finalised

DP851102 & Lot 1 DP851103 & Lots

3-4 DP851104 & Lots 5-6 DP1179540 &

Lots 1-3 DP1189585

absorption trenches)

6 15/0495.01

1323 Old South Road Bowral NSW

2576 No related land

Midas Properties Pty Ltd


(Setback alteration)

08/10/2015 0 34 34 22/03/2016

7 15/0580.02

Boen Boe 1078 Joadja Road Joadja NSW 2575 Lot 3 DP 113357 & Lots 122-

123/126-131 DP 751276 & Lot 124 D

P 1081709

C Zammit, EJ Zammit


(Modification to building size to

comply with BCA requirements)

01/03/2016 0 7 7 11/03/2016

8 15/0628.01

1 Ferguson Crescent Mittagong NSW 2575 Lot 16 DP

1005636

J Griffin


(Driveway gradient change)

07/03/2016 0 4 4 11/03/2016

9 15/0650 REFUSED

7 Panorama Avenue Bundanoon NSW 2578 Lot 22 DP

869193

DR Morgan, A Morgan

Outbuildings (Log Cabin/Studio/Sew

ing Room) 17/07/2015 6 214 220

23/02/2016 REFUSED

10 15/0718

Sewerage Plant Drapers Road Colo Vale NSW 2575 Lot 12 DP263904 7 Lot 175 DP751267 &

Lots 12-13/15 DP788983

& Lot 71 DP869189

Wingecarribee Shire Council

Factories (Metal fabrication)

04/08/2015 39 171 210 01/03/2016

11 15/0822 REFUSED

34 Crimea Street Balaclava NSW 2575 Lot 20 Sec 2 DP 841

G Gwilliam DA - Outbuildings 26/08/2015 155 20 175 24/02/2016

REFUSED

12 15/0836

Eden Park 61 Yeola Road Robertson

NSW 2577 Lot 30 DP 1134747

RL Meyers Outbuildings

(Farm buildings) 31/08/2015 97 96 193 16/03/2016

13 15/0896

18 Yean Street Burradoo NSW 2576

Lot 1 DP 866616

RC Brett, DL Brett

Two (2) lot subdivision

11/09/2015 80 97 177 08/03/2016

14 15/0902.03

1A Crimea Street Balaclava NSW 2575

Lot 2 DP 834727

McKinnon Superfund

(Custodian) Pty Ltd


(Amendment to Internal Plan)

02/02/2016 0 39 39 15/03/2016

15 15/0972

Jensens Lane Exeter NSW 2579 Lot 7 DP

877792 Lot 8 DP 877792 Lot 9 DP 877792

J Campbell, GM Campbell

Nine (9) lot subdivision 01/10/2015 0 162 162 11/03/2016




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Application


Date Lodged

Days Stopped

Assess Days

Total Days

Date Finalised

16 15/0975.02

5 Mary Street Mittagong NSW 2575 Lot 1 DP

795590 Lot 2 Sec 1 DP 1847 Lot 3 Sec 1 DP 1847

Lot 11 Sec 1 DP 1847

DM Gruesser


(Easement and boundary changes)

23/02/2016 0 14 14 08/03/2016

17 15/1021

5820 Illawarra Highway Avoca NSW

2577 Lot 2 DP 565723

LS Wilson New Dwelling 16/10/2015 15 123 138 03/03/2016

18 15/1031

20 Robinia Drive Bowral NSW 2576 Lot 494 DP 847174

SL Jackson Outbuildings

(Swimming Pool) 21/10/2015 0 110 110 29/02/2016

19 15/1038.01

3 Purcell Street Bowral NSW 2576

Lot 1 DP 25888 Lot 2 DP 798446 Lot 3 DP 798446

Lot 5 DP 251483 and 1 more

TPFT Investments Pty Ltd

Section 96 Modification (to

various conditions)

18/02/2016 0 19 19 14/03/2016

20 15/1051

383 Wildes Meadow Road Wildes

Meadow NSW 2577 Lot 2 DP 749837

CE Long, MH Murray

Alterations and Additions to

Dwelling 26/10/2015 0 125 125 29/02/2016

21 15/1110

6-8 Appenine Road Yerrinbool NSW 2575 Lot 230 DP

9882

KE Fury, DB Eagles

New Dwelling 10/11/2015 53 57 110 29/02/2016

22 15/1116 REFUSED

3 Bradman Avenue Bowral NSW 2576

Lot 2 Sec E DP 11838

MP Chance, RB Monaghan

Two (2) lot subdivision 10/11/2015 0 101 101

03/03/2016 REFUSED

23 15/1123

102 Illawarra Highway Robertson NSW 2577 Lot 100

DP 802904

C Vella New Dwelling 12/11/2015 0 110 110 01/03/2016

24 15/1125

8 Ranelagh Lane Robertson NSW

2577 Lot 16 Sec 1 DP 12742

Lot 17 Sec 1 DP 12742

PA Young, K Kortlepel

New Dwelling 12/11/2015 0 120 120 11/03/2016

25 15/1130

83-91 Penrose Road Bundanoon NSW

2578 Lot 23 DP 1136 Lot 24 DP 1136

Lot B DP 376814 Lot 1 DP 714440 and

5 more

Gastoff Pty Ltd Six (6) lot

subdivision 16/11/2015 0 102 102 26/02/2016




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Application


Date Lodged

Days Stopped

Assess Days

Total Days

Date Finalised

26 15/1144

133 McCallum Road Colo Vale NSW 2575

Lot 5 DP 1010323

WO Mussett, C Mussett

New Dwelling and Shed 20/11/2015 0 94 94 22/02/2016

27 15/1164

12 Merilbah Road Bowral NSW 2576 Lot 10 DP 20804

AC Capel Alterations and

Additions to Dwelling

25/11/2015 0 104 104 09/03/2016

28 15/1184

25 Ascot Road Bowral NSW 2576 Lot 12 DP 13755

Galet Pty Ltd Multi dwelling development 02/12/2015 85 21 106 18/03/2016

29 15/1198

73 Kangaloon Road Bowral NSW 2576 Lot 2 DP 1212947

GM Phillips, DGS Ferguson


Dwelling 08/12/2015 0 75 75 24/02/2016

30 15/1201

2367 Canyonleigh Road Canyonleigh

NSW 2577 Lot 4 DP 1188556

KA Withers, S Withers

New Dwelling 08/12/2015 10 70 80 04/03/2016

31 15/1203

12 Yarrawa Road Moss Vale NSW

2577 Lot 4 DP 36593 MR Cooper

Outbuildings (Shed) 08/12/2015 0 76 76 23/02/2016

32 15/1205

3 Bessemer Street Mittagong NSW 2575 Lot 3 DP

226758

PF Lake Alterations and


08/12/2015 0 82 82 01/03/2016

33 15/1210

5 Carmen Ln Exeter NSW 2579 Lot 3 DP

1189585 SV Skrbinsek

New Dwelling, Attached Garage

and 2 Sheds 09/12/2015 48 33 81 29/02/2016

34 15/1213

3 Hanrahan Place Robertson NSW 2577 Lot 5 DP

1094419

KL Murray, JR Murray

Outbuildings (double garage) 09/12/2015 0 90 90 09/03/2016

35 15/1220

641 Moss Vale Road Burradoo NSW 2576

Lot 13 DP 832560 V Smith


Dwelling 11/12/2015 29 56 85 10/03/2016

36 15/1235

19-27 Park Street Wingello NSW 2579 Lot 200 DP 751298

DJ Eason New Dwelling 16/12/2015 34 49 83 10/03/2016

37 15/1236

180 Oxley Drive Mittagong NSW 2575 Lot 6 DP

877043

FL Sewell, BC Sewell

New Dwelling 16/12/2015 26 43 69 24/02/2016

38 15/1239

15A Panorama Avenue Bundanoon NSW 2578 Lot 37 DP

1097706

RA Coburn, MA Coburn

New Dwelling 17/12/2015 35 43 78 04/03/2016

39 15/1242

72 McEvilly Road Robertson NSW 2577 Lot 4 DP

240553

P Fritz Alterations and


17/12/2015 41 45 87 14/03/2016




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Application


Date Lodged

Days Stopped

Assess Days

Total Days

Date Finalised

40 15/1247

38 Osborne Road Burradoo NSW 2576 Lot 25 DP 1035552

RH Stone, PA Stone


41 15/1263

12-16 Watson Road Moss Vale NSW 2577 Lot 311 DP

548349

KR Davies, JG Chudleigh

Five (5) lot subdivision 21/12/2015 0 87 87 18/03/2016

42 15/1269

205 Old Hume Highway Mittagong NSW 2575 Lot 100

DP 1102159

The Trust Company (Australia)

Limited

Alterations and Additions to Retail Shops

22/12/2015 67 23 90 22/03/2016

43 15/1286

4-6 Gantry Place Braemar NSW 2575

Lot 1 DP 787116 Lot 8 DP 790496

Zayrate Pty Ltd Retail Outlet 23/12/2015 0 83 83 15/03/2016

44 16/0008

16 Railway Parade Medway NSW 2577

Lot 8 Sec 1 DP 758665

CJ Perry, AD Fahey

Outbuilding (above ground

pool) 08/01/2016 0 53 53 01/03/2016

45 16/0016

Foxgrove Road Canyonleigh NSW

2577 Lot 2 DP 1060378

CJ Backhouse New Dwelling 15/01/2016 0 40 40 25/02/2016

46 16/0022

Bong Bong Park 639 Moss Vale Road

Burradoo NSW 2576 Lot 2 DP 567282

Lot 2 DP 1043654 Lot 3 DP 1043654

Hethersett Pty Ltd Boundary

Adjustment 15/01/2016 0 45 45 03/03/2016

47 16/0023

82 Burradoo Road Burradoo NSW 2576

Lot 1 DP 867680 C Nielsen

Continued use of garage as home

office for business 18/01/2016 49 3 52 10/03/2016

48 16/0025

10 Ben Nevis Circuit Bundanoon NSW 2578 Lot 36 DP

264269

N Tomlinson, JM Tomlinson New Dwelling 19/01/2016 20 13 34 22/02/2016

49 16/0027

10 Emerald Court Colo Vale NSW 2575

Lot 6 DP 1212335

SR Wood, CM Wood

New Dwelling 19/01/2016 12 29 41 01/03/2016

50 16/0029

25 Wilson Drive Colo Vale NSW 2575 Lot 3

DP 711934 A Rose


Dwelling 20/01/2016 0 39 39 29/02/2016

51 16/0037

87 Old Wingello Road Bundanoon

NSW 2578 Lot 73 DP 1107858

HM Worrall New Dwelling 22/01/2016 0 41 41 04/03/2016

52 16/0047

18-24 Badgery Street Willow Vale NSW 2575 Lot 15

Sec 11 DP 792

Paloma Blanca Pastoral Pty

Limited, A Eagles,

New Dwelling 27/01/2016 0 28 28 25/02/2016




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Application


Date Lodged

Days Stopped

Assess Days

Total Days

Date Finalised

Lot 16 Sec 11 DP 792 Lot 17 Sec 11 DP 792 Lot 18 Sec 11 DP 792

J Dixon, AL Murton, LCM Meeks

53 16/0048

43 Southey Street Mittagong NSW 2575 Lot 16 DP

1059704

JR Hindmarch, TR Goldsworthy

Outbuildings (Garage) 27/01/2016 0 30 30 26/02/2016

54 16/0049

Windhover 67 Bulwer Road Moss Vale NSW 2577 Lot

92 DP 525831

GA Gorga, MM Urlich

Outbuildings (Garage) 28/01/2016 0 28 28 25/02/2016

55 16/0050

6/310-318 Bong Bong Street Bowral NSW 2576 Lot 6 S/P

41585

F Scarcella, H Scarcella, RS Scarcella

Retail Outlet 28/01/2016 0 34 34 03/03/2016

56 16/0052

4 Chalker Crescent Mittagong NSW 2575 Lot 11 DP

249283

GP Munich, DE Munich


Dwelling 29/01/2016 0 23 23 29/02/2016

57 16/0057

2610 Old Hume Highway Woodlands NSW 2575 Lot 1 DP

999273

MT Hinton, K Hinton


Dwelling 02/02/2016 0 30 30 04/03/2016

58 16/0058

6 Rosina Street Hill Top NSW 2575 Lot 17 Sec 25 DP 1262 Lot 18 Sec 25 DP

1262 Lot 19 Sec 25 DP

1262

JW Balaam New Dwelling 02/02/2016 0 30 30 04/03/2016

59 16/0088

1A Victor Crescent Moss Vale NSW 2577 Lot 2 DP

1214724

TGM Reid, JC Reid

New Dwelling 05/02/2016 0 19 19 25/02/2016

60 16/0089

3 Victoria Street Mittagong NSW 2575 Lot 1 DP

312786

AJ Massera, VE Clements


Dwelling 05/02/2016 0 32 32 09/03/2016

61 16/0090

6 Jonathon Street Bowral NSW 2576 Lot 69 DP 884015

PJ Tancred, PA Tancred, AL Tancred


Dwelling 05/02/2016 0 42 42 21/03/2016

62 16/0094

2 Sproules Lane Glenquarry NSW 2576 Lot 11 DP

1024262

PB McRae, GM McRae


Dwelling 08/02/2016 0 22 22 02/03/2016

63 16/0096

Shop 8 256 Argyle Street Moss Vale

NSW 2577 Lot 5 S/P 50623

C Niland-Visser, RM Gammal

Alterations and Additions (Serving

of Alcohol) 08/02/2016 0 28 28 08/03/2016




Page | 75

Application


Date Lodged

Days Stopped

Assess Days

Total Days

Date Finalised

64 16/0098

5982 Illawarra Highway Avoca NSW

2577 Lot 2 DP 1031036

Karatal Holdings Pty Limited


65 16/0101

65 Boardman Road Bowral NSW 2576 Lot 8 DP 882935

TA Simpson, RW Simpson


66 16/0104

46-50 Pearce Street Hill Top NSW 2575

Lot 1 DP 564067

LG McMahon, EJ McMahon

New Dwelling 09/02/2016 0 24 24 04/03/2016

67 16/0105

3-5 Milton Street Bowral NSW 2576 Lot 23 DP 531396

CM Carr, AG Carr


Dwelling 10/02/2016 0 28 28 10/03/2016

68 16/0106

1/68 Bowral Road Mittagong NSW 2575 Lot 1 S/P

76218

RR Ray Alterations and


10/02/2016 0 32 32 15/03/2016

69 16/0108

51 Ringwood Lane Exeter NSW 2579 Lot 5 DP 775517

JF Rofe, DJ Rofe


Dwelling - Swimming pool

10/02/2016 0 26 26 09/03/2016

70 16/0120

24 Telopea Road Hill Top NSW 2575 Lot 46 Sec 5 DP 10173

SC Putland, NM Curtain


Dwelling 12/02/2016 0 28 28 15/03/2016

71 16/0122

8-10 Toongoon Road Burradoo NSW 2576

Lot 1 DP 881668

PM Middlebrook, BA Middlebrook


Dwelling 12/02/2016 0 28 28 11/03/2016

72 16/0128

1A Burradoo Road Burradoo NSW 2576

Lot 24 DP 849086 BJA Gauci


Dwelling 16/02/2016 0 16 16 04/03/2016

73 16/0130

6528 Illawarra Highway Moss Vale

NSW 2577 Lot 82 DP 1148858

JG Nicholson, CJ Nicholson


74 16/0137

Albion Lane Mittagong NSW 2575 Lot 2 DP

1214734

DA Bradley New Dwelling 19/02/2016 12 12 24 15/03/2016

75 16/0139

6 Carmen Ln Exeter NSW 2579 Lot 4 DP

1179540

AG Beggs, DL Beggs


76 16/0140

5 Hazelton Drive Moss Vale NSW 2577 Lot 6 DP

1214570

CJ Thompson, BE Milner


77 16/0142

106 McGuinness Drive Mount Murray NSW 2577 Lot 5 DP

215550

PF Peacock Alterations and


22/02/2016 0 8 8 01/03/2016




Page | 76

Application


Date Lodged

Days Stopped

Assess Days

Total Days

Date Finalised

78 16/0151

Compton Park Road Berrima NSW 2577 Lot 16 DP 262971

K Nicholson Outbuildings

(Garage) 24/02/2016 0 14 14 10/03/2016

79 16/0152

2 Ferndale Road Bundanoon NSW

2578 Lot 1 DP 1194737

KJ Gray Alterations and


24/02/2016 0 26 26 21/03/2016

80 LUA07/0507.04

102 Wombeyan Caves Road

Woodlands NSW 2575 Lot 4 DP

883140

AP Allen, D Touma


(Amendment to External Wall Construction)

04/02/2016 0 28 28 04/03/2016

81 LUA10/0711.01

REFUSED

29 Willow Street Willow Vale NSW

2575 No related land

PJ Zawal, SJ Zawal

Modification to various conditions

relating to easements as well as staging of Lots

2-5

17/12/2015 16 25 41 24/02/2016

REFUSED

82 LUA10/1219.02

4 Mona Road Bowral NSW 2576 Lot D DP

330326 TA Bryant


(Delete bathroom,

change rear stairs)

10/08/2015 160 36 196 23/02/2016

83 LUA11/0936.05

470 Fountaindale Road Robertson

NSW 2577 Lot 11 DP 701442

A Alexander

Section 96 Modification (Solar panel addition and associated generator)

24/12/2015 0 81 81 14/03/2016

Total Applications Determined: 83

ATTACHMENTS





Page | 77

13.3 Development Applications Received 22 February 2016 to 22 March 2016

Reference: 5302 Report Author: Team Leader Business Support (Development) Authoriser: Group Manager Planning, Development & Regulatory

Services Link to Corporate Plan: Retain and make more distinctive the special qualities that

make each town or village unique

PURPOSE The purpose of this report is to update Councillors on development applications received in the period 22 February 2016 to 22 March 2016.

RECOMMENDATION THAT the information relating to the list of development applications received be received and noted.

RECEIVED APPLICATIONS BY DATE RANGE

Date range: 22/02/2016 to 22/03/2016

Application

ID Primary Property Owner Description Date Lodged Council Decision

Determined Date

Weekly Circular

1 14/0318.02

32-34 Sullivan Road Burradoo NSW 2576 Lot 8

DP 262034

SJ Boyce


(Boundary alterations)

14/03/2016 #PENDING

2 14/0546.02

421-425 Bong Bong Street

Bowral NSW 2576 Lot 1 DP 744028

Paul D Edwards Pty Ltd


(External roof façade and addition of

mezzanine level)

22/02/2016 #PENDING

3 14/0668.03

Cablesgrey 662 Wombeyan Caves Road High Range NSW 2575 Lot 14

DP 713511

J Richards, LM Richards


(Business hours of operation)

24/02/2016 #PENDING

4 14/1127.03

12 Bellevue Avenue Moss Vale NSW 2577 Lot 22

DP 8915

Blue Wall Investments Pty Limited

Section 96 Modification (Water treatment change)

16/03/2016 #PENDING

5 14/1160.05

16 Hopewood Road Bowral NSW

2576 Lot 4 DP 622513

MS Wilson, PE Richards

Section 96 Modification (Change

in studio roofing material and house window changes)

17/03/2016 #PENDING




Page | 78

Application


Determined Date

Weekly Circular

6 14/1251.03

16 Yean Street Burradoo NSW 2576 Lot 1 DP

871966

AIB Clark


(Internal layout, glazing change)

04/03/2016 #PENDING

7 15/0147.03

85 Camden Street Wingello NSW 2579 Lot 6 DP

1117343

J Marx, CA Marx

Section 96 Modification (3rd

roller door addition and window

addition)

04/03/2016 #PENDING

8 15/0333.03


2579 Lot 10 DP600487 & Lots 1-2 DP851102 &

Lot 1 DP851103 & Lots

3-4 DP851104 & Lots 5-6

DP1179540 & Lots 1-3 DP1189585

MR Carnachan


(Relocation of septic tank absorption

trenches)

24/02/2016 #APPROVED 10/03/2016

9 15/0449.04

31 Cumberteen Street Hill Top

NSW 2575 Lot 1 DP 1056040

GT Dobson, SA Dobson

Section 96 Modification (Area

reduction and removal of front

verandah and deck)

03/03/2016 #PENDING

10 15/0571.04

88 Osborne Road Burradoo NSW 2576 Lot 5 DP

39039

GL Sanderson, EA Sanderson


(Sunroom modified and garage/shed

location and design modified)

11/03/2016 #PENDING

11 15/0580.02

Boen Boe 1078 Joadja Road Joadja

NSW 2575 Lot 3 DP 113357 & Lots 122-123/126-131 DP 751276 & Lot

124 D P 1081709

C Zammit, EJ Zammit


(Modification to building size to

comply with BCA requirements)

01/03/2016 #APPROVED 11/03/2016

12 15/0614.05

40 Hoddle Street Burrawang NSW

2577 Lot 2 DP 805964

BR Waters, M Waters

Alterations and Additions to Dwelling

11/03/2016 #PENDING

13 15/0621.03

15 Hurlingham Avenue Burradoo NSW 2576 Lot 121

DP 719021

AP Keegan Alterations and

Additions to Dwelling & Studio

21/03/2016 #APPROVED 21/03/2016

14 15/0628.01

1 Ferguson Crescent

Mittagong NSW 2575 Lot 16 DP

1005636

J Griffin


(Driveway gradient change)

07/03/2016 #APPROVED 11/03/2016




Page | 79

Application


Determined Date

Weekly Circular

15 15/0975.02

5 Mary Street Mittagong NSW 2575 Lot 1 DP

795590 Lot 2 Sec 1 DP

1847 Lot 3 Sec 1 DP

1847 Lot 11 Sec 1 DP

1847

DM Gruesser


(Easement and boundary changes)

23/02/2016 #APPROVED 08/03/2016

16 15/1002.04

390 Oxleys Hill Road Bowral NSW

2576 Lot 1 DP 589986

MA Greig, ALG Greig

Section 96 Modification (Minor

changes and roof material change)

17/03/2016 #PENDING

17 15/1107.02

Reedy Creek Ranch 199

Ellsmore Road Exeter NSW 2579 Lot 2 DP 243546

CD Barr, JLJ Barr

Section 96 Modification (Roller

door addition to shed)

07/03/2016 #PENDING

18 15/1140.03

12 Isedale Road Braemar NSW

2575 Lot 145 DP 1204085

JMJ Vittoria, F Vittoria


(Relocate water tank) 15/03/2016 #PENDING

19 15/1162.03

66 Kangaloon Road Bowral NSW

2576 Lot 3 DP 236564

ER Wright


(Deletion of patio, roof material change)

21/03/2016 #PENDING

20 15/1209.03

91A Shepherd Street Bowral NSW

2576 Lot 2 DP 826510

AE Sutherland AM Sutherland

Sec87 Modification to CDC (Floorplan

and windows) 15/03/2016 #PENDING

21 16/0142

106 McGuinness Drive Mount

Murray NSW 2577 Lot 5 DP 215550

PF Peacock Alterations and

Additions to Dwelling 22/02/2016 #APPROVED 01/03/2016

22

16/0142.03

106 McGuinness Drive Mount

Murray NSW 2577 Lot 5 DP 215550

PF Peacock

Section 96 Modification(Delete pergola, window size and location changes)

14/03/2016 #PENDING

23 16/0143

108 Osborne Road Burradoo NSW 2576 Lot 2 DP

1175562

G Glezellis, S Barkovic

New Dwelling 22/02/2016 #PENDING

24 16/0145

Eridge Park - Road Reserve 576 Moss

Vale Road BURRADOO NSW

2576 Lot 5 DP 1087928

Wingecarribee Shire Council

Sign/Fixed Advertisements for

Bowral Cycling Classic 23 October 2016

22/02/2016 #PENDING




Page | 80

Application


Determined Date

Weekly Circular

25 16/0146

48 Bumballa Road Wingello NSW 2579 Lot 6 DP

837650

NJ Rosas, DR Rosas


26 16/0147

20 Cumberteen Street Hill Top

NSW 2575 Lot 15 DP 785563

SD Saffell, R Jauco

Outbuildings (Shed) 23/02/2016 #PENDING

27 16/0148

299 Oldbury Road Sutton Forest NSW

2577 Lot 2 DP 867224

RT Frost Outbuildings (Shed) 23/02/2016 #APPROVED 23/03/2016

28 16/0150

294 Bong Bong Street Bowral NSW

2576 Lot 10 DP 1180620

RA Davies, DR Davies


Commercial (Fitout (heritage) alterations

and signage)

24/02/2016 #PENDING

29 16/0151

Compton Park Road Berrima NSW

2577 Lot 16 DP 262971

K Nicholson Outbuildings

(Garage) 24/02/2016 #APPROVED 10/03/2016

30 16/0152

2 Ferndale Road Bundanoon NSW

2578 Lot 1 DP 1194737

KJ Gray Alterations and

Additions to Dwelling 24/02/2016 #APPROVED 21/03/2016

31 16/0154

65 Farnborough Drive Moss Vale

NSW 2577 Lot 164 DP 1095417

GC Wellington, MM Wellington


32 16/0155

47 Dengate Crescent Moss

Vale NSW 2577 Lot 19 DP 252203

GJ Knapman, CE Knapman


25/02/2016 #PENDING

33 16/0156

20A Nerang Street Burradoo NSW 2576 Lot 2 DP

1211782

TA Schymitzek, BL Schymitzek


34 16/0157 59 West Parade

Hill Top NSW 2575 Lot 6 DP 1191760

GI Weeks, JM Weeks


35 16/0158 8 Vivienne Street

Hill Top NSW 2575 Lot 101 DP 716122

KM Towns, KA Towns


36 16/0164

114 Sunrise Road Yerrinbool NSW 2575 Lot 94 DP

11780

J Barlow, PA Barlow


26/02/2016 #PENDING

37 16/0166


2579 Lot 5 DP 807066

DG Smith Alterations and

Additions to Dwelling 29/02/2016 #PENDING




Page | 81

Application


Determined Date

Weekly Circular

38 16/0167

7/291-297 Bong Bong Street

Bowral NSW 2576 Lot 7 S/P 58239

Capma Pty Ltd Change of use to Food and Drink

Premises 29/02/2016 #PENDING

39 16/0168

Bold Street Renwick NSW

2575 Lot 904 DP 1210273

Minister For Community Services & Assistant

Minister for Health

Six (6) Lot Subdivision 29/02/2016 #PENDING

40 16/0169

138 Mittagong Road Bowral NSW

2576 Lot 16 DP 712475

KL Binks Two (2) Lot Subdivision

29/02/2016 #PENDING

41 16/0173

Boen Boe 1078 Joadja Road Joadja

NSW 2575 Lot 3 DP 113357 & Lots 122-123/126-131 DP 751276 & Lot

124 D P 1081709

C Zammit, EJ Zammit

Outbuildings (2 x Sheds)

01/03/2016 #PENDING

42 16/0174

77 Beaconsfield Road Moss Vale NSW 2577 Lot 2

DP 502535 & Lots 1-6 & Lot 8 DP

26490

SL Harkness, JB Harkness


43 16/0175

1 Government Road Yerrinbool

NSW 2575 Lot 11 DP 245107

BA Quinn, DR Cameron

Outbuildings (Carport)

01/03/2016 #PENDING

44 16/0177

43 Railway Parade Balmoral NSW 2571 Lot 4 DP

1204910

JG Brown New Dwelling 01/03/2016 #PENDING

45 16/0179 Old Argyle Road

Exeter NSW 2579 Lot 1 DP 1149258

RA Simpson, CJ Simpson


02/03/2016 #PENDING

46 16/0180

5 Robbie Burns Place Bundanoon NSW 2578 Lot 7

DP 1038923

B Ash New Dwelling 02/03/2016 #PENDING

47 16/0181

43 Rowland Road Bowral NSW 2576

Lot 108 DP 1006676

CW Murray, AE Murray

Outbuildings (Shed w/awning)

04/03/2016 #PENDING

48 16/0182

13-19 Kirkham Street Moss Vale

NSW 2577 Lot 100 DP 1043725

Frisco Girl Pty Limited

Retail Outlet (Shade structures over car

spaces) 04/03/2016 #PENDING




Page | 82

Application


Determined Date

Weekly Circular

49 16/0183

3051 Old Hume Highway Berrima NSW 2577 Lot 4

DP 262907

VMC Corp Pty Ltd


50 16/0184

2 Elsworth Avenue Balaclava NSW 2575 Lot 1 DP

732468

DA Jones, J Jones

Change of Use (Internal alterations and use as a Medical

Centre)

04/03/2016 #PENDING

51 16/0186

148A Bowral Street Bowral NSW

2576 Lot 53 DP 1132127

KC Broad Outbuildings

(Shed/Garage) 07/03/2016 #PENDING

52 16/0187

2 Lytton Road Moss Vale NSW 2577 Lot 9 Sec A

DP 2810

C Rannard Alterations and


53 16/0188 17 Denison Street Hill Top NSW 2575 Lot 14 DP 1070147

GW Starling, SL Whitton-

Starling

Outbuildings (Awning)

07/03/2016 #PENDING

54 16/0189 1710 Joadja Road Joadja NSW 2575 Lot 9 DP 858859

C Finlay, MJ Crawford


55 16/0190

12 Barton Close Mittagong NSW 2575 Lot 10 DP

1213476

PS Herd, H Herd


56 16/0191

391-397 Bong Bong Street

Bowral NSW 2576 Lot 1 DP 1091708 Lot 2 DP 1091708 Lot 3 DP 1091708

Endeavour Energy


Commercial (Fitout of renovated building for food premises)

09/03/2016 #PENDING

57 16/0193

Mary Street Renwick NSW

2575 Lot 903 DP 1210273

Minister for Community

Services & Ass. Minister for

Health

Twenty (20) lot subdivision

09/03/2016 #PENDING

58 16/0195

22 Sir Charles Moses Lane

Woodlands NSW 2575 Lots 41/43-44/47 DP 712911

Von Baron Holdings Pty

Ltd Trading as Artemis Wines

Temporary use of land (Promotional

events at cellar door) 10/03/2016 #PENDING

59 16/0196

16 Brigadoon Drive Bundanoon NSW 2578 Lot 17

DP 1038923

KM Leary, JG Leary

Dual Occupancy 10/03/2016 #PENDING

60 16/0197

14 Toongoon Road Burradoo NSW 2576 Lot D DP

372763

BF Daly, J Daly

Outbuildings (Pergola and gazebo

continued use) 11/03/2016 #PENDING




Page | 83

Application


Determined Date

Weekly Circular

61 16/0198 85 Kirkham Road Bowral NSW 2576 Lot 32 DP 527840

Berrima Co-Op Rural Society

Ltd


Commercial (Use of existing store for sale

of local produce)

11/03/2016 #PENDING

62 16/0199

185 Oxley Drive Mittagong NSW 2575 Lot 1 DP

784883 Lot 2 DP 784883

AD Watkins, SC Hamlyn

Boundary Adjustment

11/03/2016 #PENDING

63 16/0201

Oxleys Hill Road Bowral NSW 2576

1/151315 & 1/193600 &

1/911508 & 11-12/15/1022146 &

3-4/1028 745 & 1/1053064

& Rail Lease Agreement

No.209.3253

The Austral Brick Co Pty

Limited

Demolition (Structure within a building)

14/03/2016 #PENDING

64 16/0202

37A Links Road Burradoo NSW 2576 Lot 2 DP

526203

JF Hanrahan Alterations and


65 16/0203

20 Drapers Road Braemar NSW 2575 Lot 15 DP

263904

RMT Design Services Pty

Limited

Four (4) lot subdivision

14/03/2016 #PENDING

66 16/0204

35 Dale Street Burrawang NSW

2577 Lot 15 Sec 4 DP 2660

KT Ortado, NJ Gray


14/03/2016 #PENDING

67 16/0205

24 Appenine Road Yerrinbool NSW 2575 Lot 2 DP

564229

MJ O'Reilly New Dwelling 14/03/2016 #PENDING

68 16/0206

School 51-55 Alfred Street

Mittagong NSW 2575 Lot 1 DP

814098

Roman Catholic Church

Outbuildings (Toilet amenities)

15/03/2016 #PENDING

69 16/0208

14 Isedale Road Braemar NSW

2575 Lot 146 DP 1204085

Beechwood Homes (Head

Office) New Dwelling 16/03/2016 #PENDING

70 16/0209

17 Cordeaux Street Willow Vale

NSW 2575 Lot 7 Sec 14 DP 792

MKM Fisher, DT Fisher





Page | 84

Application


Determined Date

Weekly Circular

71 16/0210

19 Windsor Crescent Moss

Vale NSW 2577 Lot 140 DP 1181921

RA Murchie, AL Murchie


72 16/0211

35 Aylmerton Road Aylmerton NSW 2575 Lot 11

DP 719761

GV Aiken, PG Aiken


17/03/2016 #PENDING

73 16/0212

61 Suttor Road Moss Vale NSW 2577 Lot 12 DP

236811

KAJ Hill, EC Farrar


17/03/2016 #PENDING

74 16/0213

27 Bromhall Road Bundanoon NSW 2578 Lot 64 DP

1038163

PP Harrington, MA Harrington


75 16/0214

Golden Vale Road Sutton Forest NSW

2577 Lot 122 DP 1183718

EJ McLeavy, MBC McLeavy


76 16/0215

25 Shepherd Street Bowral NSW

2576 Lot A DP 158355

SN Weekes Outbuildings (Shed) 17/03/2016 #PENDING

77 16/0216

8 Station Street Balmoral NSW 2571 Lot 9 DP

1145369

JM Allen, J Allen


78 16/0218

1C Hoddle Street Burrawang NSW

2577 Lot 2 DP 575709

PJ Gallop NBN Pole 18/03/2016 #PENDING

79 16/0219

54 Lytton Road Moss Vale NSW 2577 Lot 21 DP

258713

WB Cernovskis, JK Snelgrove


80 16/0220

Lot 5 9 Nero Street Mittagong NSW 2575 Lot 5 DP

815702

SA Miller, RJ Miller

In-ground fibreglass swimming pool

21/03/2016 #PENDING

81 16/0221

44 King Ranch Drive Bowral NSW

2576 Lot 87 DP 847173

DS O'Brien, RL O'Brien

In-ground fibreglass swimming pool

21/03/2016 #PENDING

82 16/0222

22 Caalong Street Robertson NSW 2577 Lot 1 DP

128039

TE Moran Resited Dwelling 21/03/2016 #PENDING

83 16/0223 8 Church Road

Moss Vale NSW 2577 Lot 11 DP

AP Lowden, CM Lowden


21/03/2016 #PENDING




Page | 85

Application


Determined Date

Weekly Circular

560466

84 16/0224

Tennessee Orchard 184 Old Hume Highway Yerrinbool NSW 2575 Lot 2 DP

246178 Lot 8 DP 246178

J Vella, P Vella

Installation of solar farm

21/03/2016 #PENDING

85 16/0225

26 William Street Bundanoon NSW 2578 Lot 26 Sec 1

DP 10378

PB Venton, BK Venton


86 16/0226

10 Church Road Moss Vale NSW 2577 Lot 16 DP

786919

AJ Hesketh, PM Lyons


22/03/2016 #PENDING

87 16/0227

22 Drapers Road Braemar NSW 2575 Lot 1 DP

1181633

LG Fowler Outbuildings (Shed) 22/03/2016 #PENDING

88 16/0229

4 Lomandra Lane Braemar NSW

2575 Lot 131 DP 1204085

S Delalic New Dwelling 22/03/2016 #PENDING

89 16/0231 40 Queen Street

Bowral NSW 2576 Lot D DP 38383

ID MacLeod Alterations and


90 16/0232 38 Oldbury Street

Berrima NSW 2577 Lot 2 DP 1213372

P Piccione New Dwelling 22/03/2016 #PENDING

91 LUA06/1305

.05

Chamae 27 Links Road Burradoo NSW 2576 No related land

MA Gleeson-White

Section 96 Modification (Access driveway alteration)

22/03/2016 #PENDING

92 LUA09/0258

.04

83 Main Street Mittagong NSW 2575 Lot 238 DP

650500

WA Wainberg

Section 96 Modification (Roof materials and floor

plan change)

22/02/2016 #PENDING

93 LUA11/0854

.03

585 Moss Vale Road Burradoo

NSW 2576 Lot 13 DP 734353

ME Rinaldi, GC Rinaldi


(Sunroom reduction in size, addition of detached studio)

09/03/2016 #PENDING

94 LUA12/1041

.03

54 Old Hume Highway Braemar NSW 2575 Lot 1

DP 1078394

AJ Healy, CM Healy

Section 96 Modification (Modify trading hours to be 5.30am to 5.00pm)

24/02/2016 #APPROVED 23/03/2016

95 LUA13/0296

.04

245 Old Hume Highway

Mittagong NSW

Kennards Self Storage Pty

Limited

Section 96 Modification to

Consent (Internal 26/02/2016 #PENDING




Page | 86

Application


Determined Date

Weekly Circular

2575 Lot 1 DP 1197761

layout changes and addition of second storey to Unit 5)

96 LUA13/1027

.02

1437 Wilson Drive Colo Vale NSW

2575 Lot 173 DP 751267

DL Johnson, DG Johnson


(Addition of internal wall)

14/03/2016 #PENDING

Total Applications Received: 96




Page | 87

Applications Received New Dwellings

Date To: 06/04/2016

Applications Received Residential Alterations and Additions

Date To: 06/04/2016

ATTACHMENTS




REPORT TOURISM COORDINATOR

Page | 88

13.4 2015 Tulip Time Festival Outcomes

Reference: 1671/8 Report Author: Event Coordinator Authoriser: Tourism Coordinator Link to Corporate Plan: Develop and implement a comprehensive Tourism Strategy

for the Southern Highlands, based on the unique Southern Highlands brand of climate, horticulture, recreation, landscape and heritage

PURPOSE The purpose of this report is to provide Council with information regarding the outcomes of the 2015 Tulip Time Festival.

RECOMMENDATION 1. THAT 2015 Tulip Time Festival Outcome Report be noted. 2. THAT 2015 Tulip Time Festival achieved a shortfall of $5,834.

REPORT

BACKGROUND

Tulip Time (TT) 2015 celebrated its 55th festival attracting 38,010 visitors through Corbett Gardens across the 13 day festival held from 15-27 September. Whilst a mixed bag of weather was experienced the specatacular tulip displays coupled with a broad and varied array of family entertainment ensured record breaking visitation was achieved.

NOTE: All financial amounts reported are exclusive of GST (where applicable) unless otherwise noted.

REPORT

Council via its Tourism & Events Unit, Destination Southern Highlands (DSH) in conjunction with its Park & Gardens team are responsible for the management and operation of the Tulip Time Festival.

2015 showed an exceptionally strong and commendable result with overall visitation numbers increasing by 7% and exceeding the highest recorded numbers of 2014, together with a positive increase of 3% in local visitation.

The following information and statistics regarding the Income/Expenditure data have been compiled to reflect the performance of 2015 Tulip Time in reference to the direct management of this event.




Page | 89

Key Indicators

2015 2014 2013 2012 2011 2010 2009 2015 vs

2014 Variance

Income

$253,853 $235,348 $199,271 $232,305 $180,245 $227,146 $224,798 8%

Visitation Numbers

38,010 35,369 31,831 32,043 25,578 33,816 22,197 7%

NOTE: The 2014 and 2015 Festivals were held across 13 days whereas previous Festivals were held across 14 days, thus skewing comparative visitor and financial statistics year on year.

Visitation to Corbett Gardens

Attendance numbers to Corbett Gardens recorded 38,010 (13 days festival) versus 35,369 in 2014 – difference of 2,641 visitors.

2015 2014 2013 2012 2011 2010 2009 2015 vs

2014 Variance

Total excl TAD Total Festival

38,010 N/A

35,369 N/A

31,831 32,331

32,043 34,543

25,578 N/A

33,816 N/A

22,135 N/A

7% N/A

Paying Locals (FOC) U12 (FOC) TAD

26,207 8,411 3,392 N/A

23,304 8,171 3,894 N/A

23,128 5,655 3,048 500

22,949 5,792 3,302 2,500

19,245 4,496 1,837 N/A

22,971 8,622 2,223 N/A

17,691 3,101 1,343 N/A

13% 3%

-12% N/A

OUTLINE OF 2015 FESTIVAL

Income/Expenditure Summary

Income

Income was derived from the following sources: 1. Entry gate takings – Corbett Gardens 2. Sponsorship & Stallholder site fees 3. Cooperative Marketing of printed material (Coach Flyer & Program)

1. Entry Gate Takings This year’s Festival was graced with record visitation numbers across the 13-day event which coupled with the strong program facilitated a 20% increase in gate income. Whilst the visitation numbers were record breaking, it should be tabled that the increase of local residents engaging with the Festival year on year, impacts on projected gate income as they enter ‘free of charge’.

2015 2014 2013 2012 2011 2010 2009 2015 vs

2014 Variance

$176,971 $148,081 $123,690 $154,705 $104,431 $125,529 $126,057 20%




Page | 90

2. Sponsorship Tulip Time sponsorship support showed a decrease by 23% from 2014. Sponsorships secured for 2015 were as follows:

2015 2014 2013 2012 2011 2010 2009 2015 vs

2014 Variance

$27,550 $36,009 $12,909 $19,091 $25,455 $55,727 $30,000 -23%

Major Sponsors

Gibraltar Park Bronze Sponsor $10,000

Austral Bricks Bronze Sponsor $10,000

Hassos & Associates Cinema @ Sunset $2,000

Dogue Country Retreat Dog’s Day Out $2,000

University of Wollongong Sounds of Spring $2,000

Bambino’s Kindergarten Children’s Activity $550

Bowral Senior Citizens Garden Bed (donation GST exempt) $1,000

TOTAL $27,550.00

Contra/In Kind support

WIN TV Major television media partner $16,125

SMOOTH FM Additional ad spots $5,000

2GB (radio media) Online exposure, pre-recorded promotional pointers and live credit mentions

$10,000

2ST (radio media) Breakfast in the Park Live broadcast, weekly live radio spots, online presence and links

$3,500

TOTAL $34,625

3. Stallholder site fees The number of sites remained reasonably consistent year on year with the income sitting on par. Levels of registration were based on returning stallholders, early bird registration, local vs non Council businesses, option of selecting either a 3mx3m or 4mx4m (different pricing) and also decision to only supply power outlets to those stallholders who requested and/or paid for this service.

2015 2014 2013 2012 2011 2010 2009 2015 vs

2014 Variance

$46,555 $46,568 $49,440 $41,073 $36,900 $29,318 $24,000 0%

4. Cooperative Advertising space sold on print material Income from advertising space in both the coach flyer and official program decreased by -18% in 2015. This occurred as a result of tightening corporate and community budgets.

2015 2014 2013 2012 2011 2010 2009 2015 vs

2014 Variance

$2,000 $2,450 $3,000 $6,327 $5,000 $3,000 $2,625 -18%




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Expenditure

Main points of expenditure were incurred from the following sources: 1. Bulb purchase 2. Staffing/Administration 3. Marketing/Promotion 4. Event Infrastructure

EXTERNAL ACTIVITIES

Charity Partners

The overarching aim of TT partnering with a charity is to extend reach and brand awareness of TT with the view of communicating to an audience otherwise potentially

disengaged/unobtainable with limited marketing funds.

In turn TT provides a unique platform for Charity partners to leverage from, assisting them to generate community engagement, brand exposure and provide fundraising opportunities. The return benefit to TT is the ability to network from an expanded audience and leverage media and corporate relationships.

Following an Expression of Interest period applications for endorsement as TT Charity partner from five charities was recieved. Post review the TT Working Party agreed to endorse the Garvan Research Foundation in conjunction with Garvan’s outstanding Love Your Sister campaign.

The Foundation’s submission was strong and given its long association with the Southern Highlands through its Australian BioResources facility in Moss Vale, it was the stand out choice. The Moss Vale facility is positioned as world-class and state of the art, and is used by most medial research institutes in NSW, also directly employing 30 people in the Southern Highlands.

Funds raised by Garvan during TT will be apportioned back to the local Wingecarribee community by supporting upgrades to the world class Australian BioResources facility in Moss Vale and contribute to the Connie Johnson Breast Cancer Research Fellowship.

Samuel and Connie Johnson worked closely with TT as joint ‘Love Your Sister’ in Tulip Time Ambassadors. In 2013, Australian actor Samuel Johnson embarked on the journey of a lifetime in support of his sister Connie who is on her own cancer journey.

Samuel’s aim was to break the world record for the most distance travelled on a unicycle; to raise $1 million for breast cancer research; and to spread Connie’s message of breast cancer awareness to Australians. Samuel rode around Australia on a unicycle and broke the record, he spread the breast cancer awareness message in every community he visited, and managed to raise an outstanding $2 million for breast cancer research at the Garvan Institute of Medical Research.

Funds raised by Garvan Research Foundation/Love Your Sister:

Merchandise stall in gardens $3,580

Sydney Cycling Club Online donations $26,948

Bowral CWA Cash donations $1,000

Bowral-Mittagong Rotary Cash donations $3,000

Coins collected from Corbett Gardens stream & entry gates donation buckets $724

TOTAL $35,252




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External Fundraising

We are aware that during Tulip Time there is additional fundraising undertaken by various groups/organisations involved directly/indirectly with the festival. Some of these charities donate a portion of these funds to the Tulip Time endorsed charity partner/s, if a donation has been made to the charity partner/s then these amounts are recorded individually under the charity partner/s heading.

The purpose of including this information is to provide an overview as to the overall benefits that the Tulip Time Festival brings to the Wingecarribee community i.e. valuable platform for various community charity/non charity organisations to leverage and fundraise from.

NOTE: these funds are not recorded as Tulip Time income

Organisation Activity Funds

Bowral CWA Monies raised from sandwiches, morning and afternoon teas etc.

Non disclosed

Bowral Senior Citizens

Monies raised from sandwiches, morning and afternoon teas etc.

Non disclosed

Bowral Lions Provided BBQ/Drinks at Bradman Oval for the Sydney Cycling Club cyclists & Breakfast in the Park $1,497

Rotary Bowral-Mittagong

BBQ Stallholder in Corbett Gardens & fee for manning Corbett Gardens entry gates (gross income $19,916)

$10,822

TOTAL $12,319

Events

Music in the Gardens

Music in the Gardens provided an enjoyable afternoon for visitors to sit and take in the surrounds whilst listening to the sounds of Ella’s Holiday followed by local acoustic string trio Meraki. The afternoon promoted a relaxed environment that was supported by local cheese manufacturer (Small Cow Farm) & local wines/ciders (Eling Forrest). Additionally extending opening hours through to 5pm provided visitors with ample time to enjoy everything the gardens have to offer and was favourably patronised. (5,355 visitors recorded across the day, 2,165 more than the previous Saturday however; the weather was markedly improved)

Dogs Day Out

This event appears to have been successful with 6,302 visitors recorded across the day, 800 more than the previous Sunday and had strong visitation by local residents (34%). Highlights for the day was (1) presentations/attendance by James and Anthony from Village Vets Australia on Foxtel’s The LifeStyle Channel made possible by the sponsorship support from Dogue Country Retreat (Berrima Business) and (2) support/attendance of Wingecarribee Shire Council Rangers, Animal Shelter and the RSPCA Educational Van.

It does require noting that there was a decrease in the number of dogs that attended in comparison to 2014.




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Street Parade

The Parade commenced at 2pm proceeding down Bong Bong Street through to 3pm with the best float and walking group announcements being made in Corbett Gardens. This was with the view of keeping Corbett Gardens open until 5pm. This year’s parade attracted solid crowds despite the cold and slightly damp weather conditions. This year saw 38 entrants register for the parade (46 entrants in 2014). The continued challenge moving forward is the high cost to host this event versus the tangible and intangible gains.

Local Involvement

Community Involvement

The number of local visitors that attended this year’s festival was 8,411 (across 13 day Festival), which equates to 3% increase in comparison to 8,171 visitors in 2014. This marginal increase can be attributed to a wider interactive partnership approach with local media outlets, sponsors and increase in broad variety of events. i.e. Butterscotch’s Playground (children’s pantomime), Cinema @ Sunset, Music in the Gardens and Dogs Day Out.

Other Tulip Time events that encouraged primarily local participation were: 2ST Radio Breakfast in the Park and Street Parade.

Local Business Involvement

TT receives ongoing cooperative support from local businesses/groups such as Bowral Signs, House of Tickets, YES Events, Power By Watts, Zaytex Security, Wysowl Cleaning, State Medical Assist, Kennards Hire, Southern Highlands Chamber Commerce & Industry, Bowral-Mittagong Rotary, Bowral Lions, Bowral Senior Citizens and Bowral CWA. In addition strong relationships have been forged with local media outlets such as Southern Highland News, Highlife, 2ST and Highlands FM.

Volunteers

Tulip Time continues to attract support from local volunteer organisations including Rotary and Lions Club. As in previous years The Bowral Lions Club undertook a barbeque for the Sydney Cycling Club (the largest fundraisers for Tulip Time’s appointed charity partner) with the Bowral-Mittagong Rotary staffing Corbett Gardens entry and exit gates.

The Bowral Lions Club did an excellent job, providing additional vegetarian meals, at no cost to the cyclists.

Bowral-Mittagong Rotary Club staffed the entry/exit gates of Corbett Gardens as per previous years. Although gate staff volunteer their time to Rotary, it should be noted that Rotary’s gate-staffing services are not voluntary to Tulip Time and require a payment of $7,970 (exempt of GST).

Southern Highlands Greeters

The introduction of volunteers to function as Greeters within Corbett Gardens was introduced with great success. Each of the volunteers participated in an induction course and were provided with branded vests and hats so they were easily identifiable to visitors. The prescience of the Greeters assisted event staff as they fielded a high number of less complex questions/issues.

Private Open Gardens

The number of participating gardens open during TT and Spring in 2015 was 22, which is a very slight increase compared to 20 open in 2014.




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Corbett Gardens

The excellent presentation of Corbett Gardens was well noted by the public, with many comments on the dense and vibrant displays being “the best ever”. Highly appreciated were the densely-planted tulip-only beds as well and the introduction of the raised beds.

The holistic approach towards Corbett Gardens by the gardens team was also appreciated by both visitors and stallholders.

The addition of fountains in the stream (during Tulip Time only) was well received and were one of the most highly photographed elements of the garden. Also well utilised were the paths through two of the major garden beds, allowing visitors increased photo opportunities.

Advertising, Marketing & Print Material

Given the limited advertising budget that Tulip Time has, relationships and contra-sponsorship is vital in an effort to obtain a broad reach and maximise exposure. The 2015 advertising campaign included the following:

Television – a branded 15 and 30-second TT TV commercial was produced and aired in Greater Regional NSW during a two week lead up period and the two weeks of TT.

Radio – 2ST paid advertising together with weekly radio interviews and in-contra sponsorship support enabled extended coverage on local and regional radio.

Radio – SMOOTH FM paid state based campaign running information on Tulip Time within their ‘What’s Happening’ spots. SMOOTH also matched spend with some in-contra support via additional advertising spots.

Advertising in print publication including: Highlife, iMag, Senior’s Lifestyle magazine, Southern Highland’s Visitor’s Guide and Southern Highland News.

Variable messaging board – two of these devices were hired for the Festival duration with one being positioned at the Information Centre Mittagong and the other at the round-a-bout of Kangaloon and Moss Vale Roads Bowral. The advantage of these signs was that the messaging was interchangeable almost every few days so specific events could be highlighted.

Digital campaign – this component was outsourced to specialists to implement and manage with the campaign comprising of Reach Retargeting, ReachDisplay Awareness and ReachDisplay Social.

Website (www.tuliptime.net.au) was utilised as a vital on-line communication tool with easy navigation and constantly being kept up to date with relevant information. This was substantiated by Google Analytics noting 36,348 unique pageviews in September 2015 compared to 18,000 in September 2014.




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Coach Flyer

As per previous years an A5 size flyer promoting 2015 Tulip Time was designed and distributed. This flyer was sent to 1,220 coach companies, garden clubs and nursing homes as well as general enquiries. This functioned as the primary printed promotional material leading up to TT and was distributed through the Welcome Centre as well as selected retailers throughout the Shire. The printing (6,000 copies) and postage cost of the flyer was $2,105 (flyer $813 + postage $1,292), which was off-set by 5 advertising spaces being sold providing an income of $1,400.

Tulip Time Program

The production of a dedicated A5 size TT program, initiated in 2010, was again produced for 2015. 18,000 copies were produced at a cost of $2,153. A portion of the cost was offset by providing advertising opportunities on the rear of the program for $1,000/spaces.

A previous initiative to include a cut down version of the program in the Wingecarribee Today and distributed to 25,000 local shire residents was again taken up.

The Tulip Time program was distributed to local points of interest and made available upon entry to Corbett Gardens.

CONSULTATION


DSH Staff continually engages and receives assistance with various TT events, activities and programming structure from the TT Working Party.


Finance.


DSH Staff engages and receives assistance from the TT Working Party.


Environment


Social

Social issues associated with Tulip Time, encourage and foster community pride and engagement.




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Anecdotal evidence shows that the festival acts as a significant economic driver for our region attracting a total of approximately 65,000 “day visitors” during the month of September to the Southern Highlands spending an average of $111 per person/per day representing just over $7.2m in expenditure. (Source – Tourism Australia Corporate Plan 2013-16, Tourism Research Aust Tourism Monitor 2013).

Culture

Cultural issues associated with Tulip Time develops a sense of community and provides opportunities for the arts and culture sector to participate.

Governance



As outlined in the report there was a shortfall of $5,834.


There are no policy implications from this report.

OPTIONS

The option available to Council is that Council acknowledges the information provided in 2015 Tulip Time Outcome Report as a factual representation at the time of submission.

CONCLUSION

The 2015 Tulip Time Festival was an overwhelming success with many records being achieved, such as:

record visitation numbers of 38,010;

pinnacle being named as ‘World Tulip Festival of the Year’;

an increase of 3% in local resident visitation; and

recognisable shift in visitor demographic, seeing an increase in younger visitors, family audience and international.

ATTACHMENTS





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13.5 Economic Development and Tourism Committee Appointment of Community Representatives

Reference: 107/24 Report Author: Manager Economic Development Authoriser: Deputy General Manager Corporate, Strategy &

Development Services Link to Corporate Plan: Maintain strong public institutions and facilities in the

district to match the evolving needs of the community

PURPOSE To appoint new members to the Economic Development and Tourism Committee.

RECOMMENDATION 1. THAT Council appoint: (a) _________ (Community (b) _________ (Community) to the Economic Development and Tourism Committee. 2. THAT in the event that a community member vacancy occurs in the future and

prior to the next Local Government elections, the selection committee comprising the Mayor, the Committee Chair, the General Manager and a staff representative be authorised to consider submissions from unsuccessful candidates from the recent round of Expressions of Interest.

3. THAT the unsuccessful candidates be advised in writing of Council’s decision.

REPORT

BACKGROUND

The Objectives of the Economic Development and Tourism Committee (the Committee) are as follows:

1. Provide a coordinated cross-Council approach to advance Tourism and Economic Development interests in the Shire.

2. Serve as a conduit between Council and the community in relation to information and initiatives related to Tourism and Economic Development.

The Role of the Committee is as follows:

1. To provide strategic direction and guidance to Council in relation to Tourism and Economic Development.




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2. Serve as a conduit between Council and the community in relation to information and initiatives related to Tourism and Economic Development.

3. Provide advice and recommendations to Council as to the strategic coordination of activities related to Tourism and Economic Development, with particular regard to Council’s Community Strategic Plan objectives.

4. To agree on the terms of community engagement for major projects.

5. To refer any recommendation with possible budgetary implications to Council’s Finance Committee for a decision.

REPORT

The Economic Development and Tourism Committee when formed did not include a representative from the Moss Vale and Rural Chamber of Commerce. Recent resignations from the Committee mean that on a number of occasions the committee struggled to have a quorum to have formal meetings.

Council recently advertised for expressions of interest from the community for a one (1) month period, with a closing date of 16 January 2016. Unfortunately an additional nomination was misplaced and only recovered after an initial committee review panel had met, so the selection process via the committee review panel needed to be repeated.

Both committee review panels comprised of the Mayor, Clr Larry Whipper, the Chairperson of the Committee, Clr Ian Scandrett, the General Manager, Ms Ann Prendergast, and the Economic Development Manager (Observer).

The second review panel considered the nine (9) nominations on the basis of achieving a working group with previous experience on committees and/or working groups, involvement in the local community and other skill sets that would be advantageous for the purpose of the Economic Development and Tourism Committee.

The list of nominations received is as follows: Graeme Bowe Hugh Clarke Don Ferguson Tony Fountain John Hibberd Susan Hill Brigid Kennedy Paul McShane Carl Peterson In addition, the panel recommended that the unsuccessful candidates be given the first consideration in the event that a vacancy within the community representatives group eventuates.


This report has no impact on the Fit for the Future proposal.




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CONSULTATION


Council called for expressions of interest for the committee which were advertised via the local paper and on Council’s website.


Internal consultation involved the following branches of Council:

Economic Development and Tourism

Executive


There was no external consultation required.


Environment


Social

There are no social issues in relation to this report.


The Economic Development and Tourism Committee has the responsibility to oversee the coordination of planning and operations of the Economic Development and Tourism functions within the Wingecarribee Shire Council.

Culture


Governance

The Committee is governed by Council’s Code of Conduct and must adhere to Council’s policies and procedures.


There are no budget implications related to this report.



Appointment of Community Representatives Policy




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OPTIONS


Option 1

Endorse the nominations for the Economic Development and Tourism Committee as recommended by the committee selection panel.

Option 2

Reject all nominations.


CONCLUSION

If Council endorses the nominations for the Economic Development and Tourism Committee, the important work of the Committee can continue.

ATTACHMENTS

There are no attachments to this report. Mark Pepping Deputy General Manager Corporate, Strategy & Development Services Friday 8 April 2016



REPORT GENERAL MANAGER

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COUNCIL MATTERS

14 GENERAL MANAGER

14.1 Salvation Army Red Shield Appeal Request for Sponsorship

Reference: 1850/1 Report Author: Organisational Support Officer Authoriser: General Manager Link to Corporate Plan: Maintain strong public institutions and facilities in the

district to match the evolving needs of the community

PURPOSE The purpose of this report is to seek Council’s approval to sponsor the annual Salvation Army Red Shield Appeal Business Breakfast to be held on 5 May 2016.

RECOMMENDATION THAT Council grants the Salvation Army’s request for sponsorship of the Annual Red Shield Appeal Business Breakfast to be held on 5 May 2016 by donating $1.250.00 towards the event costs AND THAT the funds be drawn from the Contingency Fund.

REPORT

BACKGROUND

The Southern Highlands Committee for the Salvation Army Red Shield Appeal each year holds a ‘Business Breakfast’ to raise funds for programs that support those less fortunate in our Southern Highlands community. The staging of this event relies solely on sponsorship from local organisations and businesses as the breakfast itself is free to attendees but held with the expectation they will make donations to the Appeal. The breakfast whilst a vehicle for fund raising, also seeks to present to the local business community a stimulating and or enlightening discourse by a prominent guest speaker.

REPORT

Council has once again been approached by the Salvation Army Red Shield Appeal Committee to sponsor their annual Red Shield Appeal Business Breakfast.

The Salvation Army provides a range of integrated services and programs supporting the most disadvantaged to achieve meaningful involvement in the community. Their programs span the gambit of issues the disadvantaged face including mental health, suicide and depression, drug dependency, homelessness, families in crisis and community aged care for frail aged people with complex needs.




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The Annual Red Shield Appeal Business Breakfast provides Council with the opportunity (through sponsorship), to raise funds that will ensure their community outreach programs continue to support our local community.

This year, the Business Breakfast will be held at Bendooley Estate with the guest speaker Hon. Michael Yabsley, former MP and founder of Wombat Hollow a unique wedding venue and home to the creative pursuits of Michael and his wife Susie.

Council has been a part sponsor of this worthwhile event for the past 3 consecutive years and has received a request this year for sponsorship funding in the amount of $1250.

Sponsors of the 2016 Business Breakfast will be acknowledged for their support at the event.

SPONSORSHIP FUNDING

Should Council agree to sponsor the 2016 Red Shield Appeal Business Breakfast in the amount of $1250, the Contingency Fund has been identified as a funding source with a current balance of $28,041.


It is not expected that Council’s sponsorship of this event will have any impact upon the ‘Fit for the Future’ outcome.

CONSULTATION


No Community consultation has taken place.


The General Manager has been consulted.


There has been no external consultation.


Environment


Social

Wingecarribee Council has a duty of care to support the wellbeing of the whole community. By supporting the Salvation Army Red Shield Appeal through sponsorship of the Business Breakfast, Council demonstrates its commitment to community support and sets an example for other local organisations.




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Culture


Governance



The Contingency Fund has been identified as a suitable funding source for the sponsorship of the 2016 Salvation Army Red Shield Appeal Business Breakfast with a current balance of $28,041. There are no further budget implications.


The sponsorship proposal is in keeping with Council’s Advertising and Sponsorship Policy.

OPTIONS


Option 1

Council sponsors the 2016 Salvation Army Red Shield Appeal Business Breakfast in the amount of $1,250.00 with the funds to be sourced from the Contingency Fund.

Option 2

Council does not sponsor the 2016 Salvation Army Red Shield Appeal Business Breakfast.


CONCLUSION

The Salvation Army Red Shield Annual Business Breakfast raises significant funds annually for the support of the disadvantaged within our local community. Sponsorship of the 2016 Business Breakfast by Council demonstrates its commitment to community support and sets an example for other local organisations.

ATTACHMENTS





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Ann Prendergast General Manager Friday 8 April 2016



COMMITTEE REPORTS

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18 COMMITTEE REPORTS

18.1 Management and Advisory Committee Reports

Reference: 107/1 Report Author: S355 Committee Coordinator Authoriser: Manager Assets Link to Corporate Plan: Ensure systems and processes are in place to achieve


PURPOSE This report provides the Minutes of the following Committee Meetings, copies of which will be tabled for information: 1. Hill Top Community Centre Committee held on Thursday, 26 November 2015. 2. Mittagong Memorial Hall/Welby Hall Management Committee held on Thursday,

3 December 2015. 3. Bong Bong Common Management Committee held on Tuesday, 19 January 2016. 4. Aboriginal Community and Cultural Centre held on Tuesday, 9 February 2016. 5. Penrose Village Hall Management Committee held on Monday, 15 February 2016. 6. Mittagong Community Centre Management Committee held on Thursday, 18 February

2016. 7. East Bowral Community Centre Management Committee held on Tuesday,

23 February 2016. 8. Mittagong Community Centre Management Committee Extraordinary Meeting held on

Thursday, 3 March 2016. 9. Moss Vale Senior Citizens & Community Centre Management Committee held on

Monday, 7 March 2016.



COMMITTEE REPORTS

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RECOMMENDATION THAT the information contained in the following Committee Reports be noted: 1. Hill Top Community Centre Committee held on Thursday, 26 November 2015. 2. Mittagong Memorial Hall/Welby Hall Management Committee held on Thursday,

3 December 2015. 3. Bong Bong Common Management Committee held on Tuesday, 19 January

2016. 4. Aboriginal Community and Cultural Centre held on Tuesday, 9 February 2016. 5. Penrose Village Hall Management Committee held on Monday, 15 February

2016. 6. Mittagong Community Centre Management Committee held on Thursday,

18 February 2016. 7. East Bowral Community Centre Management Committee held on Tuesday,

23 February 2016. 8. Mittagong Community Centre Management Committee Extraordinary Meeting

held on Thursday, 3 March 2016. 9. Moss Vale Senior Citizens & Community Centre Management Committee held

on Monday, 7 March 2016.

ATTACHMENTS




COMMITTEE REPORTS

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18.2 Minutes of the Access Committee held on Monday 15 February 2016

Reference: 1828/3 Report Author: Ageing & Disability Officer Authoriser: Community Development Coordinator Link to Corporate Plan: Foster and support diverse interest groups to harness the

skills, passion, time and commitment of community members and organisation, and to leverage effective participation

PURPOSE This report provides the Minutes of the Access Committee Meeting held on Monday 15 February 2016.

SUMMARY OF RECOMMENDATIONS AND ACTIONS FOR COUNCILLORS’ ATTENTION AND ADOPTION There are three recommendations that should be noted by Council: Item 5.3 Missed Business – Distribution MN 4/16

1. THAT dates be selected during 2016 for distribution of the ‘Missed Business’ booklet

by members of the Access Committee and council staff in Moss Vale, Mittagong, Robertson, Berrima and Hill Top.

2. THAT a media article be released prior to the distribution with information on the

booklet and the dates for each location Item 5.4 Mittagong Pool Lift MN 5/16

1. THAT the following comments be provided to the Mittagong Swimming Pool Project

Manager in relation to a pool-side lift:

That there is a manual override feature in the event of a mechanical failure. That the maximum lifting capacity be considered. That secure storage for the machine be identified. That appropriate signage be displayed to inform visitors that the pool lift is

available. That appropriate training be delivered to pool staff and handlers to operate the

pool lift.



COMMITTEE REPORTS

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That staff are trained in manually assisting users in and out of the pool and in emergency situations in the event that the pool lift malfunctions and is unable to be used.

That harness or seatbelt options are investigated. 2. THAT the Access Committee supports the purchase of a pool lift. Item 5.5 Disability Inclusion Action Plan MN 6/16

THAT a report be prepared for the Executive Team on the project planning and

development of the Disability Inclusion Action Plan recommending the following points:

1. THAT an Executive staff member be allocated ownership and responsibility in

the development and implementation of the Disability Inclusion Action Plan 2. THAT a multi-disciplinary Steering Committee within council be established to

provide project control and advisory roles during the planning and development stage of the Disability Inclusion Action Plan

3. THAT a Community Advisory Committee comprised of external stakeholder groups be considered during the planning and development stage of the Disability Inclusion Action Plan

RECOMMENDATION

THAT recommendations Nos AC 1/16 to 6/16 – as detailed in the Minutes of the Access Committee Meeting held on Monday 15 February 2016 be adopted, save for any items which have budgetary implications AND THAT any item with budgetary implications and which is unfunded, be referred to the Finance Committee for consideration.

ATTACHMENTS

1. Minutes of the Access Committee held on Monday 15 February 2016



ATTACHMENT 1 Minutes of the Access Committee held on Monday 15 February 2016

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ATTACHMENT 1




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NOTICES OF MOTION

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20 NOTICES OF MOTION

20.1 Notice of Rescission of Motion 01/2016 - DA 15/1138 Construction of a New Farm Building, Alterations and Additions to Existing Cellar Door and Temporary Use of Site for Functions - Mt Ashby Estate, 140 Nowra Road, Moss Vale

Reference: 100/5, 15/1138 Report Author: Administration Officer Authoriser: Group Manager Corporate & Community Link to Corporate Plan: Ensure systems and processes are in place to achieve


PURPOSE Councillors Ian Scandrett, Garry Turland and Holly Campbell have given notice that it is their intention to move the following motion at the Ordinary Meeting of Council on 13 April 2016: THAT the Motion passed by Council on Wednesday, 23 March 2016, being Item Number 10.1 - DA 15/1138 Construction of a New Farm Building, Alterations and Additions to Existing Cellar Door and Temporary Use of Site for Functions - Mt Ashby Estate, 140 Nowra Road, Moss Vale – Minute No 106/16 be rescinded:

RECOMMENDATION

Submitted for determination.

Should the above motion of rescission be carried, we hereby give notice of our intention to move the following motion:

THAT DA 15/1138 Construction of a New Farm Building, Alterations and Additions to Existing Cellar Door and Temporary Use of Site for Functions - Mt Ashby Estate, 140 Nowra Road, Moss Vale - be considered at the next Council Meeting.



NOTICES OF MOTION

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20.2 Notice of Motion 06/2016 - Additional Funding for the 2016/17 Financial Year

Reference: 200/4 Report Author: Administration Officer Authoriser: Group Manager Corporate & Community Link to Corporate Plan: Ensure systems and processes are in place to achieve


PURPOSE Councillors Ian Scandrett, Juliet Arkwright and Johns Uliana have given notice that it is their intention to move the following motion at the Ordinary Meeting of Council on 13 April 2016: THAT staff find funding for the 2016/17 financial year to deliver the following: 1. Resourcing the permanent Events and Events Manager budget request. 2. Resource the permanent additional funding for the Economic Development

Manager’s budget request. 3. The funding for the additional pot hole repair truck, support ute and retention of

existing pot hole repair truck and related costs: Patching Truck (Retain Truck) $130,000 Plant Purchase (Support Vehicle) $ 30,000 Pothole and Patching Crew $358,000 4. The funding of $15,000 for GIS software to enable electricity pole and roadside

tree mapping. 5. The permanent budget increase for Sport and Recreation of $200,000 pa and

that such total budget be indexed annually. 6. That five outdoor fitness stations – locations to be determined by staff in

consultation with the Sport and Recreation Committee. 7. That an amount of up to $20,000 be allocated for master planning the existing

Wingecarribee Animal Shelter site. 8. New footpaths in West Parade and Linda Street Hill Top to 1600 mm width.

RECOMMENDATION

Submitted for determination.

BACKGROUND

This Notice of Motion was considered at the Council Meeting held on Wednesday, 23 March 2016, when it was resolved as follows (MN 136/16):

THAT Notice of Motion 03/2016 – Additional Funding for the 2016/17 Financial Year be noted.



NOTICES OF MOTION

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Clrs Scandrett, Arkwright and Uliana have resubmitted the Notice of Motion for consideration at this Meeting.

COMMENT FROM STAFF

The following table provides a (preliminary) estimate of costs of the items outlined above:

ITEM Budget Estimate Recurrent

Events and Events Manager

$175,000 $130,000

Economic Development Budget Increase

$50,000 $50,000

Pothole Management – increased service level

$518,000 $358,000

GIS Software $15,000 $3,000 (license fee)

Increase to Sport and Recreation Budget

$200,000 $200,000

Outdoor Fitness Stations (5)

$200,000 $5,000 (maintenance/inspections)

Animal Shelter Master Plan

$20,000

New footpaths in West Parade and Linda Street Hill Top to 1600 mm width

TBA

TOTAL $1,178,000 (plus footpath works)

$746,000

As part of the development of the draft 2016/2017 draft Operational Plan and Budget Councillors were provided with briefings on 2 March and 9 March, 2016. At these briefings Councillors were provided with information on:

Key corporate financial performance information

Draft Capital Works Program

Unfunded priorities list (including Councillor requests from 4 November 2015 Strategic Workshop)

Draft Annual deliverables for the Operational Plan 2016-17 At the two briefing sessions Councillors were requested to prioritise items for funding from the unfunded priorities list. As discussed at the briefing sessions, the General Manager will table a report at the 13 April, 2016 Council Meeting seeking a resolution to adopt the draft 2016-17 Operational Plan and Budget for public exhibition.



CLOSED COUNCIL

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22. CLOSED COUNCIL

MOVING INTO CLOSED SESSION

Section 10A of the Local Government Act 1993, empowers Council and Committees of which all the members are Councillors to close a part of a meeting in certain circumstances in accordance with the requirements of the Act, and relevant Regulations and Guidelines.

Subject to the provisions of Section 10 of the Act, so much of a meeting may be closed as comprises certain information as outlined in Section 10A(2).

However, the Act also contains the following provisions qualifying the use of Section 10A(2).

Section 10B

1. [Time spent closed to be minimised] A meeting is not to remain closed during the discussion of anything referred to in section 10A(2):

a. Except for so much of the discussion as is necessary to preserve the relevant confidentiality, privilege or security, and

b. If the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret-unless the council or committee concerned is satisfied that discussion of the matter in an open meeting would, on balance, be contrary to the public interest.

2. [Qualification of 10A(2)(g)] A meeting is not to be closed during the receipt and consideration of information or advice referred to in section 10A(2)(g) unless the advice concerns legal matters that:

a. are substantial issues relating to a matter in which the council or committee is involved, and

b. are clearly identified in the advice, and

d. are fully discussed in that advice.

3. [Qualification of 10A(3)] If a meeting is closed during the discussion of a motion to close another part of the meeting to the public (as referred to in section 10A(3)), the consideration of the motion must not include any consideration of the matter or information to be discussed in that other part of the meeting (other than consideration of whether the matter concerned is a matter referred to in section 10A(2)).

4. [Irrelevant matters] For the purpose of determining whether the discussion of a matter in an open meeting would be contrary to the public interest, it is irrelevant that:

a. a person may misinterpret or misunderstand the discussion, or

b. the discussion of the matter may:

(i) cause embarrassment to the council or committee concerned, or to Councillors or to employees of the council, or

(ii) cause a loss of confidence in the council or committee.

Attention is also drawn to provisions contained in Part 7 of Council’s Code of Meeting Practice.

Director General’s Guidelines

The Director General of the Department of Local Government has issued guidelines concerning the use of Section 10 of the Act. A copy of the Director General’s guidelines has been sent to all Councillors. Section 10B(5) of the Act requires that council have regard to these guidelines when considering resolving into Closed Session.



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RECOMMENDATION 1. THAT Council moves into Closed Council in accordance with the requirements

of Section 10A(2) of the Local Government Act 1993 as addressed below to consider the following reports that are confidential for the reasons specified below:

22.1 Tender Evaluation - Construction and Renewal of Wingecarribee Shire Pathways

Relevant Legal Provisions This report is referred to Closed Committee in accordance with s10A(2) of the Local Government Act, 1993, under clause 10A(2)(c) as it contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and under clause 10A(2)d(i) as it contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and the Council considers that it would be on balance contrary to the public interest to consider this information in Open Council.

Brief description The purpose of this report is to facilitate the evaluation of the Request for Tender for the Construction and Replacement of Wingecarribee Shire Pathways and subsequent recommendations.

22.2 Tender for Management & Operation Mittagong Caravan Park, 1 Old Hume Highway Mittagong


Brief description Reporting on the evaluation of the tender for the Management & Operation Mittagong Caravan Park. This matter was reported to Council on Wednesday 24 February 2016 when Council resolved to defer the matter pending further information being provided to Councillors. Councillors were requested via email on 8 March 2016, from the Deputy General Manager Operations, Finance & Risk, to provide details of the matters where further information was required. As at the date of submission of this report, no feedback has



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been received as to what additional information is required by Councillors. This matter is therefore resubmitted to Council for further consideration.

22.3 Agreement with WIN Corporation Pty Ltd, 232 Oxley Drive Bowral


Brief description The purpose of this report is to advise Council of the exercise of an option for a further term by WIN Corporation Pty Limited under its agreement with Council as property owner relating to the communications tower on Mt Gibraltar and delegate authority to the General Manager to execute all legal documents to give effect to the exercise of that option.

22.4 Wingecarribee Shire Council v Lehman Brothers Australia Pty Ltd (In Liquidation)

Relevant Legal Provisions This report is referred to Closed Committee in accordance with s10A(2) of the Local Government Act, 1993, under clause 10A(2)(e) as it contains information that would, if disclosed, prejudice the maintenance of law and under clause 10A(2)(g) as it contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and the Council considers that it would be on balance contrary to the public interest to consider this information in Open Council.

Brief description To provide an update on the matter of Wingecarribee Shire Council v Lehman Brothers Australia Pty Ltd (In Liquidation).

2. THAT the minutes of the Closed Council part of the meeting (being the

Council’s resolution) be made public.



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Ann Prendergast General Manager Friday 8 April 2016

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