Ordinary Meeting No. 4404 - Hunters Hill...4. That the glass pool fencing at the lower level surrounding the pool be removed and replaced with black metal palisade fencing and completed

Ordinary Meeting No. 4404

27 June 2016 at 7.30 PM

Hunter 's H i l l Counc i l

ORDER OF BUSINESS

Acknowledgement of Country

Prayer

Attendance, Apologies,

Declarations of Interests

1 Confirmation of Minutes

2 Mayoral Minutes & Reports

Tabling of Petitions

Addresses from the Public

3 Notice of Motions

(including Rescission Motions)

Reports from Staff

4 Our Heritage & Built Environment

5 Our Community & Lifestyle

6 Our Environment

7 Moving Around

8 Our Council

9 Committees

10 Correspondence

11 Delegates Reports

12 General Business

13 Questions With or Without Notice

14 Council in Committee of the Whole

Item Page 3

HUNTER'S HILL COUNCIL ORDINARY MEETING OF COUNCIL

Meeting 4404 - 27 June 2016

INDEX

1 – CONFIRMATION OF MINUTES

1 Confirmation of Minutes of Ordinary Meeting 4403 held 14 June 2016

2 - MAYORAL MINUTES & REPORTS

Nil

3 - NOTICES OF MOTION INCLUDING RESCISSION MOTIONS

Nil

4 - OUR HERITAGE & BUILT ENVIRONMENT

4.1 Delegated Authority Report 1 4.2 Report of Legal Matters 5

5 - OUR COMMUNITY & LIFESTYLE

Nil

6 - OUR ENVIRONMENT

Nil

7 - MOVING AROUND

Nil

8 - OUR COUNCIL

8.1 Adoption of Budget 2016/2017 - 2025/2026 and Fees & Charges 2016/2017 10 8.2 Summary of Council Investments as at 31 May 2016 97 8.3 Merger Proposal Update 100 8.4 Monthly Report on Outstanding Matters 103

9 - COMMITTEES

9.1 Minutes of the General Purpose On-Site Inspections held 14 June 2016 106 9.2 Minutes of the Seniors Advisory Group held 6 JUNE 2016 108 9.3 Report on Councillor Briefings held 14 June 2016 112

10 - CORRESPONDENCE

10.1 Correspondence 1. Australian Electoral Commission 2. Electoral Commission of NSW 114

11 - DELEGATES REPORTS

Nil

Item Page 4

12 - GENERAL BUSINESS

12.1 Meetings - Various Committees of Council 119

13 - QUESTIONS WITH OR WITHOUT NOTICE

Nil

CONFIRMATION OF MINUTES Meeting 4404 - 27 June 2016

Minutes of the Ordinary Meeting No. 4403 held on 14 June 2016. This is page 1

COMMENCEMENT

The meeting opened with Acknowledgement of Country and Prayer at 7.30 pm.

IN ATTENDANCE

The Mayor Councillor Richard Quinn, Deputy Mayor Councillor Justine McLaughlin, Councillors Peter Astridge, Mark Bennett, Gary Bird, Zac Miles and Meredith Sheil.

ALSO PRESENT

The General Manager Barry Smith, the Group Manager Development and Regulatory Control Steve Kourepis and the Group Manager Works and Services David Innes.

APOLOGIES

No apologies were received.

DECLARATIONS OF INTEREST

The Mayor called for Declarations of Interest without response.

CONFIRMATION OF MINUTES

163/16 RESOLVED on the motion of Clr Astridge, seconded Clr McLaughlin

That the Minutes of Ordinary Meeting No. 4402, held 23 May 2016 be confirmed.

REPORTS FROM STAFF

OUR HERITAGE & BUILT ENVIRONMENT

4.1 43A WYBALENA ROAD, HUNTERS HILL

PROCEEDINGS IN BRIEF

Mr Andrew Martin (On behalf of the Owner) addressed the Council on this matter.

164/16

RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin

That Mr Martin is given an extension of one minute to finalise his address to Council.

SUSPENSION OF STANDING ORDERS

165/16

RESOLVED on the motion of Clr Miles, seconded Clr Sheil

That at 7.41pm Standing Orders be suspended to allow Councillors to view plans.

RESUMPTION OF STANDING ORDERS

166/16

RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin

That at 7.45pm Standing Orders be resumed.



167/16 RESOLVED on the motion of Clr McLaughlin, seconded Clr Astridge

That Development Application No.2009/1034-4 under section 96 of the Act for the amendment to landscaping, swimming pool deck and removal of paved area at No.43A Wybalena Road, Hunters Hill, be deferred to allow for submission of amended plans and their consideration by Council Officers and neighbours. The amended plans are to incorporate the following changes

1. 1. That the timber bearers and joist structure surrounding the pool along

the southern and western (i.e. Parramatta River) boundaries be removed and replaced by a rigid edge beam structure connected to the existing pool with infill compacted paved surface to match the existing pool. The height of the edge beam structure is to be no greater than the existing pool and finished in a similar stone material.

2. That the proposed rigid edge beam structure fronting the Parramatta River be setback 1.1m from the existing outer eastern edge of the timber structure and planted out with endemic Sydney Harbour Foreshore Community. The works are to be completed prior to the issue of a final occupation certificate. The landscape plan shall be updated to reflect the proposed amendment and all landscape works are to be completed prior to the issue of a final occupation certificate.

3. That the proposed rigid edge beam structure be setback 600mm from the existing outer southern edge of the timber structure and be planted out with endemic Sydney Harbour Foreshore Community. The landscape plan shall be updated to reflect the proposed amendment and all landscape works are to be completed prior to the issue of a final occupation certificate.

4. That the glass pool fencing at the lower level surrounding the pool be removed and replaced with black metal palisade fencing and completed prior to the issue of a final occupation certificate.

5. That the southern setback area between the dwelling and the southern boundary be planted out with suitable Sydney Harbour Foreshore Community plantings. The landscape plan shall be updated to reflect the proposed amendment and all landscape works are to be completed prior to the issue of a final occupation certificate.

6. That the low timber retaining wall structures along the southern boundary between the dwelling/terrace and the southern boundary be removed and the area revegetated with suitable low level Sydney Harbour Foreshore Community plantings. The landscape plan shall be updated to reflect the proposed amendment and all landscape works are to be completed prior to the issue of a final occupation certificate.

RECORD OF VOTING

Yes Against

Clr Richard Quinn

Clr Meredith Sheil

Clr Peter Astridge

Clr Mark Bennett

Clr Gary Bird

Clr Zac Miles

Clr Justine McLaughlin



4.2 15 MAYFIELD AVENUE, WOOLWICH


Mr Alan Kempster (On behalf of the Owner) addressed the Council on this matter advising that the owner is satisfied with the report and is that he is happy to respond to any questions

168/16 RESOLVED on the motion of Clr Miles, seconded Clr Bird That the amended section 96AB review under the Act be upheld and approval be granted to the s.96 application development application No.2014/1188-1 for the construction of alterations and additions to the existing dwelling at No.15 Mayfield Avenue, Woolwich, subject to the alteration to condition No.2 of consent dated 27 April 2015 to read as follows: 2. GEN3

Drawing Prepared by

Drawing No. Plan dated Council received

AKArchitects akNM DA100 issue 12 Lower ground floor plan

May 2016 11 May 2016

akNM DA101 Issue 12 Ground floor plan

May 2016 11 May 2016

akNM DA102 Issue 08 Attic floor plan

May 2016 11 May 2016

akNM DA103 issue 08 Roof plan

May 2016 11 May 2016

akNM DA104 Issue 12 North & South Elevations

May 2016 11 May 2016

akNM DA105 Issue 13 East & West Elevations

May 2016 11 May 2016

akNM DA106 Issue 08 Sections

May 2016 11 May 2016

akNM DA107 Issue 09 Sections May 2016

11 May 2016

RECORD OF VOTING

Yes Against

Clr Richard Quinn

Clr Meredith Sheil

Clr Peter Astridge

Clr Mark Bennett

Clr Gary Bird

Clr Zac Miles




4.3 DELEGATED AUTHORITY REPORT

169/16 RESOLVED on the motion of Clr McLaughlin, seconded Clr Miles

That the report be received and noted.

RECORD OF VOTING

Yes Against

Clr Richard Quinn

Clr Meredith Sheil

Clr Peter Astridge

Clr Mark Bennett

Clr Gary Bird

Clr Zac Miles


4.4 REPORT OF LEGAL MATTERS

170/16 RESOLVED on the motion of Clr Bennett, seconded Clr Astridge


RECORD OF VOTING

Yes Against

Clr Richard Quinn

Clr Meredith Sheil

Clr Peter Astridge

Clr Mark Bennett

Clr Gary Bird

Clr Zac Miles


OUR COMMUNITY & LIFESTYLE

5.1 WEIL PARK HALL


Mr Charles Amos (Objector) addressed the Council on this matter.

171/16 RESOLVED on the motion of Clr Sheil, seconded Clr Bennett

1. That Council indicate in principle support for the Hunters Hill Rotary Club proposal.

2. That this matter be deferred to particularise the Rotary Club’s proposal

and to develop a Draft Lease Agreement and public consultation and advertising.

3. That a further report be brought back to Council as soon as practicable.



SUSPENSION OF STANDING ORDERS


That at 8.12 pm Standing Orders be suspended to allow items 8.1 and Item 8.2 to be brought forward.

8.1 FINALISATION OF SALE OF LAND AND LEASE OF CAR PARK - COWELL

STREET, GLADESVILLE

173/16 RESOLVED on the motion of Clr Bennett, seconded Clr McLaughlin

1. That the report is received and noted.

2. The proceeds of the sale of land in Cowell Street, Gladesville are set aside in a Reserve for Hunters Hill Municipality Capital Works Projects or as otherwise identified in the Hunters Hill Community Strategic Plan.

3. The General Manager’s actions in securing the continuing use of the temporary car park are endorsed and he is granted delegated authority to execute any relevant documentation.

4. That in conjunction with the preparation of the next Community Strategic

Plan for Hunters Hill, that a potential list of income/revenue activities are developed for consideration as to where these funds may be utilised.

8.2 FIT FOR THE FUTURE - MERGER PROPOSAL UPDATE


Mr Phil Jenkyn (Supporter) addressed the Council on this matter.

Mr Ross Williams (Supporter) addressed the Council on this matter.

During the course of the meeting there was an interruption due to an unauthorised filming and recording of the meeting. (See Clause 12.1 of Council’s Code of Meeting Practice).

The Mayor also tabled documents from a Mayoral Briefing by the Greater Sydney Commission that outline the timetable and processes for the preparation of district plans.

174/16

RESOLVED on the motion of Clr Bennett, seconded Clr Astridge

That Mr Jenkyn be granted an extension of time for 3 minutes.

175/16

RESOLVED on the motion of Clr Bennett, seconded Clr Astridge

That Mr Jenkyn be granted an extension of time for a further 3 minutes.

176/16 RESOLVED on the motion of Clr Astridge, seconded Clr Sheil

1. That the report be received and noted.



2. That Council prepares a media release to advise the community of the lack of elected participation in the process of the development and adoption of the northern district plan should the Council be merged and the Councillors replaced by an administrator.

3. That Council express its concerns to the Premier, Minister for Planning and

Local Members of Parliament.

CONSEQUENTIAL MOTION

177/16

RESOLVED on the motion of Clr McLaughlin, seconded Clr Miles

That when Council next revises its Code of Meeting Practice that consideration be given to the provision of live streaming and recording of Council meetings.

RESUMPTION OF STANDING ORDERS


That at 9.18pm Standing Orders be resumed.

Clr Miles left the meeting at 9.18pm.. 5.2 MINUTES OF THE HUNTERS HILL ACCESS ADVISORY COMMITTEE MEETING

HELD 19 MAY 2016

179/16 RESOLVED on the motion of Clr McLaughlin, seconded Clr Astridge

That the report be received and noted. Clr Miles returned to the meeting at 9.19 pm.

OUR ENVIRONMENT

6.1 CONTAINER DEPOSIT SCHEME



OUR COUNCIL

Items 8.1 and 8.2 have been moved to an earlier point in the meeting. 8.3 LOCAL GOVERNMENT REMUNERATION TRIBUNAL - ANNUAL REPORT AND

DETERMINATION - COUNCILLORS FEES 2016/2017

Clr Astridge foreshadowed a motion that: Councillor fees remain the same as the current year.

181/16 RESOLVED on the motion of Clr Bird, seconded Clr Miles 1. That Councillors fees for the 2016/17 year be set at $18,840.

2. That the Mayoral fee for the 2016/17 year be set at $41,090.



COMMITTEES

9.1 MINUTES OF THE CONSERVATION ADVISORY PANEL HELD ON 20 APRIL 2016

182/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge

That the Minutes be received and noted. 9.2 MINUTES OF THE CONSERVATION ADVISORY PANEL HELD ON 18 MAY 2016

183/16 RESOLVED on the motion of Clr Sheil, seconded Clr Astridge

1. That the Minutes be received and noted. 2. That a report is brought forward on suitable consultants and estimated

costs to prepare the Statement of Significance for the Conservation Areas.

9.3 MINUTES OF THE PUBLIC TRANSPORT AND TRAFFIC ADVISORY HELD ON 17

MAY 2016

Clr Sheil left the meeting at 9.37pm during consideration of this item. 184/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge

1. GLADESVILLE ROAD, HUNTERS HILL That Council undertake an investigation into the viability of converting

the existing disabled zone into a joint disabled zone/loading zone in Gladesville Road, Hunters Hill Village with appropriate time restrictions.

2. PASSY AVENUE, HUNTERS HILL That Council install a “drop off” zone in Passy Avenue to serve the

Vasey Housing Association. 3. DE MILHAU ROAD, HUNTERS HILL That Council install a larger sighting mirror at the intersection, and

improve road and footpath markings to improve pedestrian safety. 4. VENUS STREET, GLADESVILLE That Council consult with neighbours regarding the installation of “no

stopping” signs or suitable line marking or rumble bars to improve traffic safety.

5. GLADESVILLE COMMUNITY CENTRE PARKING That Council investigate out of hours parking options at the centre.

9.4 REPORT ON COUNCILLOR BRIEFINGS HELD 23 MAY 2016

185/16 RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin




CORRESPONDENCE 10.1 CORRESPONDENCE

1. LGNSW DONNA RYGATE, CHIEF EXECUTIVE

186/16 RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin


GENERAL BUSINESS

12.1 MEETINGS - VARIOUS COMMITTEES OF COUNCIL

187/16 RESOLVED on the motion of Clr McLaughlin, seconded Clr Miles


TERMINATION The meeting terminated at 9.40pm. I confirm that these Minutes are a true and accurate record of Ordinary Meeting No. 4403 held on 14 June 2016.

............................................. ................................... Councillor Richard Quinn Barry Smith MAYOR GENERAL MANAGER

OUR HERITAGE & BUILT ENVIRONMENT Meeting 4404 - 27 June 2016

Item 4.1 Page 1

ITEM NO : 4.1

SUBJECT : DELEGATED AUTHORITY REPORT

CSP THEME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED

DELIVERY PLAN STRATEGY

: ASSESS ALL APPLICATIONS AGAINST THE NEW LEP/DCP

REPORTING OFFICER : STEVE KOUREPIS

Ref: 264265

INTRODUCTION

In accordance with Section 327 of the Local Government Act 1993, authority is hereby delegated to the Group Manager, Development and Regulatory Control to exercise and perform those powers, duties and functions in line with the authority and limitations of that position. These include approval and refusal of Development Applications as per Section 10 of Hunter's Hill Council Delegations of Authority. REPORT

Development Application No. DA 2015-1180 Zone Res R2

Construction Certificate No. N/A Notification Yes

Applicant John Courtney Value $750,000

Premises 14 Alexandra Street, Hunters Hill

Landscaped Area 63.4%

Classification (BCA) 1a & 10a Date lodged 6 Oct 2015

Assessing Officer Kerry Smith Determination Date 2 Jun 2016

Proposal Part demolition of residence and alterations & additions over two storeys plus new garage and swimming pool

Determination Refusal 1. The proposal does not satisfy the provisions of Section

79C of the Environmental Planning & Assessment Act 1979 in relation to clauses (1)(a)(i), (iii), (b)(c)(d) and (e).

2. The proposed new alterations and additions fail to comply

with Part 2.2 of Development Control Plan 2013 in that the proposal is inappropriate for the subject site, and would not respect the distinctive character of the Municipality.

3. The proposal would not comply with the objectives of

Local Environmental Plan 2012 and Development Control Plan 2013 in that it will unacceptably be out of scale and character with the dwellings in this part of Alexandra Street and Cullens Lane.


Item 4.1 Page 2

Determination Refusal 4. The proposed garage to Cullens Lane is sited too close to

the alignment for proper vehicular manoeuvring purposes. It does not provide for a 1.5 metre setback from the eastern side boundary and the structure is too wide in the local streetscape.

5. It will be contrary to the objectives for development in the

Heritage Conservation Area as set out in clause 5.10 of LEP 2012.

6. No arboricultural report has been submitted to address

the effects of the proposed development on the Tree protection Zones of a number of trees proposed to be retained as part of this development.

7. Inadequate details have been submitted in relation to

stormwater management. 8. Inadequate details have been submitted in relation to

compliance with the Swimming Pools Act. 9. The proposal would create an undesirable precedent for

Council. 10. The proposal would not be in the public interest.

Development Application No. DA 2016-1055 Zone R2


Applicant Aura Tree Services Value N/A

Premises 10-16 Batemans Road, Gladesville

Garden Area N/A

Classification (BCA) N/A Date lodged 7 Apr 2016

Assessing Officer Anna Hopwood Determination Date 31 May 2016

Proposal Removal of four (4) trees

Determination Approve removal of four (4) trees with two (2) replacement trees



Applicant Deanne Hinton Value N/A

Premises 22 Foss Street Hunters Hill

Garden Area N/A



Proposal Pruning of one (1) tree

Determination Refuse pruning of one (1) tree. That Development Application No. DA 2016-1064 for the pruning of one (1) Syzygium sp. (Lilly Pilly) located within the property of 22 Foss Street, Hunters Hill be refused due to non-compliance with Council’s DCP and principles established by the Trees (Disputes Between Neighbours) Act 2006


Item 4.1 Page 3



Applicant Hollee Phillips Value N/A

Premises 56 Mary Street Hunters Hill

Garden Area N/A



Proposal Removal of one (1) tree.

Determination Approve removal of one (1) tree with the planting of one (1) replacement tree.

Development Application No. DA 2015-1195 Zone Res R2


Applicant Dickson Rothschild Pty Ltd

Value $396,880

Premises 1 Pitt Street, Hunters Hill


Classification (BCA) 1a & 10a Date lodged 29 Oct 2015

Assessing Officer Kerry Smith Determination Date 26 May 2016

Proposal Alterations & additions & construction of carport

Determination Approval



Applicant Nicholas & Kate Press Value $300,000

Premises 32 Makinson St, Gladesville


Classification (BCA) 1a ,10a Date lodged 23 Oct 2015

Assessing Officer Shahram Zadgan Determination Date 8 June 2016

Proposal Alterations and additions to rear and detached Garage

Determination Approval

FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report. ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter. RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter. HUNTERS HILL 2030 This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.


Item 4.1 Page 4

RECOMMENDATION


ATTACHMENTS

There were no attachments to this report.


Item 4.2 Page 5

ITEM NO : 4.2

SUBJECT : REPORT OF LEGAL MATTERS

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED


: ASSESS ALL APPLICATIONS AGAINST THE NEW LEP/DCP

REPORTING OFFICER : STEVE KOUREPIS

Ref:265454

INTRODUCTION

The purpose of this report is to keep Council informed of legal matters currently being dealt with. These matters are generally with the Land and Environment Court. REPORT

APPEALS - Status report in relation to recent or pending appeals is attached. FINANCIAL IMPACT ASSESSMENT

There is no direct financial impact on Council’s adopted budget as a result of this report. ENVIRONMENTAL IMPACT ASSESSMENT

There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT

There is no direct social impact on Council arising from Council consideration of this matter. RISK ASSESSMENT

There are no direct or indirect risks impacting on Council arising from consideration of this matter. HUNTERS HILL 2030

This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.

RECOMMENDATION


ATTACHMENTS

1. Status Report


Item 4.2 Attachment 1 Page 6

Our Ref Matter Name Acting Solicitor Date File Opened

Description/Further investigation being conducted/Status/Forecast

Costs and Disbursements Billed To Date

Amount unpaid

235715 Hakim Costs Assessment

Tom Messenger 27/09/2012 Costs consultant prepared draft application for assessment of costs. Served Hakims personally with application for assessment. Agreement reached with Hakim for payment of debt by instalments. Mr Hakim has executed settlement deed requiring him to pay costs by instalments. No payment received for several months commencing action for recovery of full amount. Instructions received to accept repudiation of instalment agreement and lodge application for assessment of costs. Application for assessment of costs lodged. Awaiting costs assessors report after having provided more details to him as requested on 17 July 2015. Costs assessment received. Nil determination re rescission of deed of settlement. Reviewing nil determination. Determination on review finalised. Payment to Supreme Court being prepared to determine outcome.

$15,767.21 $0.00

248993 Cavasinni – 27 Nelson Parade, Hunters Hill

John Cole 16/05/2013 Summons filed on 3 November 2015 with first return date of 27 November 2015. Cavasinni's lawyers. Matter listed before Pain J on 27 November 2015 where it was listed for mediation before a Commissioner on 21 January 2015. Mediation occurred on 21 January 2016. Cavasinni agreed to provide as executed plans together with a survey of the levels in the front garden area before proceeding to draft new plans in consultation with Council landscape officer. Mediation adjourned to 26 February 2016. Cavasinni not provided survey plans. Instructed to await 17 February for provision of plans before relisting mediation for termination. Mediation resumed on 26 February 2016. Respondent proposed new plans, landscape architects met on-site on 3 March 2016 to discuss what is required to make acceptable. Mediation listed to resume on 9 March 2016, Respondent to made application to Council as mediation terminated. Argument re rejection of application. Matter adjourned to 12 August 2016 to allow Council to deal with development application.

$34,600.51 $4,375.80






Amount unpaid

311830 HHC;Johnston - costs recovery

Rachael Knapman/ Philip Brown

13/05/2014 Matter allocated to costs assessor. Submissions provided to costs assessor in response to request. Assessment complete. HWLE was written letter of demand to Johnstons Solicitors requiring payment.

$12,451.61 $0.00

559111 HHC ats Boronia Park Preservation Group

John Cole/Phil Brown 01/06/15 Class 4 Notice of Appearance filed. Notice to produce answered. Advice from Tim Robertson SC obtained. Advice re 10/50 rule provided. Council has filed submitting appearance. Applicant has obtained documents under subpeoana and has forwarded these to Council, asking it to reconsider it submitting appearance. HWLE awaiting instructions as to whether Council requires us to review and advise on material. Adjourned for Class 1 appeal to be litigated by applicant.

$6,365.80 $0.00

583515 HHC ats MSMG Developments Pty Ltd - 14A & 16 Barons Crescent Hunters Hill - Class 1 Application

John Cole 20/11/2015 Statement of Facts and Contentions served. Proceedings listed for conciliation conference on 23 February 2016. Site Inspection conducted. S34 held, resident meeting held, applicant looking at amended plans. Amended concept plans provided. Comment to be provided by 20 April 2016. Further amended concept plans prepared. Forwarded to experts for consideration, seeking approval to show to neighbours. Meeting conducted with neighbours to discuss amended scheme. Awaiting further documents. Discussing condition, new information submitted. Councillors updated changes, second residents meeting organised.

$25,222.82 $3,168.75

590164 HHC ats Gou - Unlawful Structures

John Cole/Philip Brown

20/01/2016 Warning letter sent to Mr Gou. Response received from interpreter. Letter prepared in response repeating request for undertaking. Draft Class 4 summons prepared and provided to RMS, Crown lands and OEH for comment. Solicitor for Guo contacted - has asked Council to hold off commencing proceedings until certain enquiries made other government departments advised. Proceedings recommended to then have mediation on formal basis. Informal mediation conducted. Work continued despite undertaking. Proceedings commenced, first return date is 24 June 2016.

$35,532.90 $8,075.19






Amount unpaid

591725 HHC: Liu - tree removal 24B Barons crescent

John Cole/Philip Brown

04 Feb 2016 Terry Muir (investigator) and Peter Castor (tree expert) engaged to conduct investigation. Some evidence gathered

Site Inspection conducted by John Cole. Proceedings to be commenced.

Correspondence drafted re threat of further removal.

$2,198.55 $0.00

593315 HHC;ats Angelo Frelingos - Shop 7/52 Gladesville Road, Hunters Hill

John Cole 16 Feb 2016 Matter listed for s 34 conference on 26 April 2016. Mark Adamson briefed to give town planning evidence. Mike Staunton is briefed to appear. Statement of Facts and Contentions prepared.

Council received 2 options from applicant to discuss at section 34 conciliation.

Section 34 conciliation discussions continue. Applicant has provided amended plan and Council feedback due 20 May 2016.

Council's solicitors have drafted Licence agreement, amendments to conditions and provided to applicant. Adjourned again as self represented applicants seeking more changes, new plans to be provided and further comments have been provided.

Section 34 continues at 4pm on 24 June 2016 with imminent settlement hopefully.

$8,160.08 $0.00

598506 HHC; 34 Barons Cresent, Hunters Hill

John Cole 18 March 2016 Preliminary instructions from Steve Kourepis $0.00 $0.00






Amount unpaid

601847 HHC ats Gladesville Property Group: 117 -123 Victoria Road, Gladesville

John Cole 14 April 2016 Class 1 Appeal. Statement of Facts and Contentions filed. Experts briefed: Guy Paroissien, Brett Newbold, Greg Patch and Craig McLaren. Mike Staunton briefed. Section 34 conciliation listed for 14 July 2016. Residents have been notified by letter and have previously received letter prior to conciliation being listed. Extensive facts and Contentions in reply provided and currently under assessment by Bret Newbold.

$9,488.34 $5,679.72

602305 HHC ats Liane Kalkanas - 2 Vernon Street, Hunters Hill

John Cole/Lauren Smith

18 April 2016 Class 1 Appeal. Contentions have been filed. Matter set down for conciliation and hearing s34AA on 18 & 19 August 2016. David Logan and Mark Adamson are Council's experts and Jacinta Reid briefed to appear listed for S34AA conciliation and hearing. Applicant does not wish to negotiate keeping home. Experts have attended sire and one preparing for hearing.

Experts inspected site on 1 June 2016.

$11,877.83 $11,877.83

606983 HHC; ats Zoran Pusic - 8 Barons Crescent, Hunters Hill

John Cole 20 May 2016 Applicant's SOFC due 17 June.

First directions listed 22 June.

Craig McLaren, Guy Parioissien and Mark Adamson briefed to provide expert evidence. Site inspection by John Cole and witnesses. Facts and contentions filed. Applicant adjournment

$0.00 $0.00

608443 HHC; ats Assabgy - 18 Farnell Street, Hunters Hill

John Cole 1 June 2016 Notice of Appearance filed. Gabrielle Morrish to give evidence. Facts and Contentions filed and applicant considering .

$0.00 $0.00

OUR COUNCIL Meeting 4404 - 27 June 2016

Item 8.1 Page 10

ITEM NO : 8.1

SUBJECT : ADOPTION OF BUDGET 2016/2017 - 2025/2026 AND FEES & CHARGES 2016/2017

CSP OUTCOME : COUNCIL IS 100% COMPLIANT WITH STATUTORY REPORTING REQUIREMENTS


: ACCOUNTING MANAGEMENT AND POLICIES THAT COMPLY WITH CURRENT LEGISLATION

REPORTING OFFICER : DEBRA MCFADYEN

Ref:265326

INTRODUCTION

At Ordinary Meeting 4402 held on 23 May 2016 Council adopted the following for the purpose of public exhibition. 156/16 Resolved on the motion of Clr Bennett, seconded Clr Astridge:

1. That Council places the draft Budget 2016/17 – 2025/26 on public exhibition for 28 days and seeks public comment and submissions.

2. The following rates and charges are adopted subject to any changes arising from supplementary rate levies:

Rate Description 2016/17 2016/17

Rates Rate in $ Minimum/Base

Amount

Residential 0.00130870 $524.68 Min

Business 0.00139191 $65.51 Base

Strata Unit Residential 0.00130870 $524.68 Min

Strata Unit Business 0.00139191 $65.51 Base

Business Maritime Lease 0.00139191 $65.51 Base

Mixed Business Strata Unit 0.00139191 $65.51 Base

Mixed Residential 0.00130870 $524.68 Min

Mixed Residential Strata Unit 0.00130870 $524.68 Min

Special Rates

Community Facilities Asset Infrastructure Residential

0.00003695 $26.61 Base

Community Facilities Asset Infrastructure Business

0.00003695 $26.61 Base

Roads Infrastructure Residential 0.00003695 $31.67 Base

Roads Infrastructure Business 0.00003695 $31.67 Base

Environmental Residential 0.00001786 $14.65 Base

Environmental Business 0.00001786 $14.65 Base

Infrastructure Residential 0.00002551 $20.93 Base

Infrastructure Business 0.00002551 $20.93 Base


Item 8.1 Page 11

3. The draft ‘Fees & Charges’ are adopted including Waste Charges under sections 495, 496, and 501(1).

REPORT

The public exhibition period has concluded and no submissions have been received at the time of preparing this report. There are however a number of small variations/amendments, none of which are of such significance that warrants re-exhibition. These variations are outlined below. Rates There are minor adjustments to the rate on the dollar following the processing of supplementary rates for the February 2016 – June 2016 period set out in Table A. TABLE A

Rate Description

2016/17 2016/17


Amount


Business 0.00138873 $65.51 Base







Special Rates


0.00003695 $26.61 Base


0.00003695 $26.61 Base








Item 8.1 Page 12

Fees & Charges During the exhibition period the exhibited draft fees and charges were reviewed. A number of amendments are proposed as outlined below.

Property Lessee/Licensee Term Start Expiry Current

Rent 2015/16

Proposed Rent

2016/17

Woolwich Scout Hall

The Scout Association of Australia

5 years 1 July 2010 30 June 2015 $95.86 pa + CPI + GST

$98.56 pa + CPI + GST

Notice to discontinue lease received after exhibition commenced. CONCLUSION

As highlighted in the 23 May 2016 report, the current rate structure is based on the following outcomes identified by Council and the community through a number of sources and included in the Long Term Financial Plan. These desired outcomes include: 1. Maintaining equity on cost sharing and revenue raising. 2. The need to maintain a level of expenditure on infrastructure and capital works. 3. The need to continue implementation of sustainability initiatives contained in the

Environmental Management Plan. 4. The need to protect Council’s operational revenue base from being eroded by

statutory and legislative changes and devolution of powers to Local councils without the provision of additional funding or adequate recognition of financial impact.

The proposed 2016/17 rate structure and beyond is based on maintaining these desired outcomes. FINANCIAL IMPACT ASSESSMENT

The adoption of this plan and rate strategy will allow the level of services and capital works programs identified for provision to the community to continue to be implemented. ENVIRONMENTAL IMPACT ASSESSMENT

The adoption of this plan and rate strategy will allow the level of environmental services and environmental capital works programs identified for provision to the community to continue to be implemented.

SOCIAL IMPACT ASSESSMENT

The adoption of this plan and rate strategy will allow the level of social services identified for provision to the community to continue to be implemented.


Item 8.1 Page 13

RISK ASSESSMENT

Councils Risk Register contains the following information. Risk Name Risk

Description

Inherent/Residual

Risk

Control

Name

Control

Description

Control Level/

Status

Council not

financially

sustainable

over the

long term

Council not

financially

sustainable

over the

long term

Very High/

Low

Long-term

Financial

Plan

Long-term

Financial

Plan

Somewhat

effective/

implemented

Adoption of this report will maintain the Control Level/Status. HUNTERS HILL 2030

This matter relates directly to HH2030, the delivery plan and the operation al plan as it is a cornerstone component of the Resourcing Strategy and the key strategy of improving Councils financial sustainability.

RECOMMENDATION

1. That the following rates are adopted for 2016/17

Rate Description

2016/17 2016/17


Amount


Business 0.00138873 $65.51 Base







Special Rates


0.00003695 $26.61 Base


0.00003695 $26.61 Base







2. That the Hunter’s Hill Council Budget 2016/17 – 2025/26 is adopted 3. That the Fees and Charges (including Waste Charges) for 2016/17 is adopted.


Item 8.1 Page 14

ATTACHMENTS

1. Budget 2016/17 - 2025/26 2. Fees and Charges 2016-17






































































































































































Item 8.2 Page 97

ITEM NO : 8.2

SUBJECT : SUMMARY OF COUNCIL INVESTMENTS AS AT 31 MAY 2016

CSP OUTCOME : COUNCIL IS 100% COMPLIANT WITH STATUTORY REPORTING REQUIREMENTS


: ACCOUNTING MANAGEMENT AND POLICIES THAT COMPLY WITH CURRENT LEGISLATION

REPORTING OFFICER : JOHN JAVILLONAR

Ref:265230

INTRODUCTION

A summary of its investments is required to be reported to Council at the end of the month. REPORT

SUMMARY OF COUNCIL'S INVESTMENTS AS AT 31 MAY 2016 (330/06)

Institution Reference Principal

Lodged Term Matures Rate

CBA Term Deposit $ 722,031.45

9.5.16 32 10.6.16 2.20


25.5.16 61 25.7.16 2.76

CBA Term Deposit $ 1,321,774.65

5.5.16 90 3.8.16 2.77


30.5.16 60 29.7.16 2.70


30.5.16 30 29.6.16 2.15


29.4.16 60 28.6.16 2.79


29.4.16 90 28.7.16 2.88

NAB Term Deposit $ 1,126,013.91

7.3.16 91 6.6.16 3.08


12.5.16 90 10.8.16 2.95


7.3.16 91 6.6.16 3.08


29.4.16 90 28.7.16 3.05

IMB Term Deposit $ 2,398,770.32

26.4.16 90 25.7.16 2.85

IMB Term Deposit $ 2,500,000.00

29.4.16 90 28.7.16 2.85

WESTPAC Term Deposit $ 914,414.89

4.3.16 122 4.7.16 2.85

Call 24 HR Call $ 539,853.99

1.50

$ 18,912,512.17

CBA General $ 1,170,961.97

31.5.16 Bank Account Balance

Total

$ 20,083,474.14

Certification – Responsible Accounting Officer

The investments listed above have been made in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments.


Item 8.2 Page 98

The above Investments include the following estimated restrictions

Internal Restrictions

Actual as at 31 May 2016

Employee Leave Entitlements $ 675,318.08

Town Hall $ 249,130.00

Replacement of Plant $ 490,574.03

Office Equipment & Furniture $ 133,588.60

Road Reconstruction $ 61,636.75

Elections $ 81,474.60

Public Places & Urban Design $ 5,688.00 Safety & Welfare Expenses OH&S Incentive $ 30,931.69

Other $ 20,000.00

Insurance Reserve $ 58,659.78

Deposits $ 2,626,603.49

Total Internal Restrictions $ 4,433,605.02

External Restrictions Loans $ 23,939.89

S94 $ 993,466.77

Grants $ 145,442.79

Domestic Waste Management $ 323,561.00

Special Environmental Levy $ 159,728.83

Special Community Facilities $ 1,264,516.25

Special Roads $ -

Other Infrastructure Special Rate $ 327,320.34

Total External Restrictions $ 3,237,975.87

Total Restrictions $ 7,671,580.89

Portfolio 90 Day BB

$ % Rate % Rate

Total Investment as at:

30.6.15 $ 9,936,361 2.61 2.15

31.7.15 $ 8,908,867 2.66 2.15

31.8.15 $ 10,444,298 2.59 2.14

30.9.15 $ 11,369,285 2.53 2.17

31.10.15 $ 10,997,301 2.56 2.15

30.11.15 $ 10,819,672 2.68 2.22

31.12.15 $ 10,688,953 2.74 2.34

31.1.16 $ 10,409,943 2.78 2.30

29.2.16 $ 10,443,741 2.78 2.28

31.3.16 $ 10,459,910 2.90 2.31

30.4.16 $ 18,879,071 2.89 2.26

31.5.16 $ 18,912,512 2.81 2.01

Average Rate

2.71 2.21


Item 8.2 Page 99

CONCLUSION

The investments listed above have been made in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments. FINANCIAL IMPACT ASSESSMENT





Council is compliant with statutory reporting requirements.

RECOMMENDATION


ATTACHMENTS

There are no attachments to this report.


Item 8.3 Page 100

ITEM NO : 8.3

SUBJECT : MERGER PROPOSAL UPDATE

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION


: COUNCILLORS ARE WELL-INFORMED ABOUT ISSUES/PROJECTS

REPORTING OFFICER : BARRY SMITH

Ref:265317

INTRODUCTION

The purpose of this report is to provide Council with a regular update on the expenses incurred on legal action associated with the Fit for the Future merger proposal, as required by resolution of Ordinary Council Meeting 4400 held 26 April 2016. REPORT

Proceedings were commenced in the Land and Environment Court on Monday 30 May 2016 and have continued on various days up to and including Friday 18 June 2016. Based on the number of significant documents received through discovery, leave was sought and granted to further amend the summons on 6 June 2016. At the Ordinary Meeting 4403 held 14 June 2016 it was reported that our costs to that date were $105,000 and the estimated costs as at 23 June 2016 are approximately $150,000, based on invoices received but not yet paid. The proceedings commenced in the L & E Court on 30 May 2016 and have continued over a number of days, the last of these being Friday 18 June 2016. On that day the matter was adjourned until the next availbale date for all parties to appear, which is Monday 4 July 2016 and where Mr Justice Moore advised that if the matter concluded in that week a decision would not be forthcoming until late July or August. The case has continued for a much longer period than anticipated due to much technical legal argument and the filing of significant numbers of documents by the Crown at the last minute. The total number of days in Court should not be equated to the length of time that the matter is taking. The question of an appeal has been touched upon and should the matter be appealable a separate report to Council together with appropriate legal advice, prospects and estimated costs will be necessary. CONCLUSION

The budget for the current action is still reasonable given the cost-sharing agreement that has now been put in place and the unknown factor of costs has been identified as a risk that should be kept in mind.


Item 8.3 Page 101

Merger proposal timeline

DATE DAY ACTION RESPONSE

06.01.16 Wednesday Merger proposals forwarded to CEO of OLG and delegates appointed

Completed

07.01.16 Thursday Delegate has invited Council to meet Completed

13.01.16 Wednesday Delegate meets with Mayor & GM Completed

25.01.16 Monday Extraordinary Meeting of Council to consider and adopt a merger related information campaign

Completed

02.02.16 Tuesday Public inquiry – Hunters Hill Sailing Club Completed

05.02.16 Friday Strategy Workshop Completed

22.02.16 Monday Ordinary Meeting Completed

28.02.16 Sunday Closing date for submissions Completed

March Delegate prepares report Completed

18.03.16 Friday Delegate refers report to Minister and Boundaries Commission

Completed

15.04.16 Friday EOI Closes for Councillors Completed

29.04.16 Friday Boundaries Commission provides comments on report to Minister

Completed

May Minister considers report from Delegate and comments from Boundaries Commission

Completed

12.05.16 Thursday Minister makes recommendation to Governor Completed

12.05.16 Thursday Proclamation date of 19 new Councils Completed

12.05.16 Thursday Governance structure of new Councils included in proclamation

Completed

12.05.16 Thursday New Councils commenced Completed

June/July Court Hearing – Land and Environment Court In progress

??.??.16 Possible Proclamation Date remaining Councils subject to legal actions being completed

July/August

??.??.16 Possible New Councils commence July August

09.09.17 Saturday Council elections deferred until September 2017 for new Councils

Confirmed

FINANCIAL IMPACT ASSESSMENT

Council adopted a budget variation of $150,000 in the Quarterly Budget Review, Min. No. 107/16 at Ordinary Meeting 4400 held 26 April 2016 and a further review to $200,000 by Min. No. 154/16 at Ordinary Meeting 4402 held 23 May 2016. To date expenditure on legal advice and the court case totals is estimated at $150,000 as at 23.06.16. If the matter becomes the subject of an appeal the financial impact will be on the 2016/17 budget. ENVIRONMENTAL IMPACT ASSESSMENT

There is no direct environmental impact on Council arising from Council consideration of this matter.


Item 8.3 Page 102

SOCIAL IMPACT ASSESSMENT


The major risk is that Council could run this case, lose, and also have costs awarded against it. HUNTERS HILL 2030

This report responds to the need to ensure that Councillors are well informed about issues/projects.

RECOMMENDATION


ATTACHMENTS

There were no attachments to this report.


Item 8.4 Page 103

ITEM NO : 8.4

SUBJECT : MONTHLY REPORT ON OUTSTANDING MATTERS

CSP THEME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION



REPORTING OFFICER : WENDY MCGUIRK

Ref: 265353

REPORT

The following is a regular report, which lists all items considered by Council that require a further report, or information to Council. FINANCIAL IMPACT ASSESSMENT





This proposal addresses strategies identified under “Our Council’ and in particular 1.3.2 Councillors are well informed about issues/projects.

RECOMMENDATION


ATTACHMENTS

1. Outstanding Matters June 2016



NO. ITEM AGREED ACTION OFFICER PROGRESS REPORT

4398 4.1 Planning Proposal for Gladesville Key Site

75/16 1. That Council resolve to prepare a Planning

Proposal to introduce a design excellence clause within the Hunters Hill Local Environmental Plan 2012, as set out in the body of this report.

Steve Kourepis

Initial research and preparation of required documentation has commenced.

4400 8.4 Fit for the Future – Merger proposal Update

100/16 3. Council is provided with regular updates to each

Council meeting on the expenses incurred on this matter.

Barry Smith

Progress report provided to this meeting.

4401 10.1 Correspondence – Warringah Council campaign for Changes to planning Legislation.

119/16 3. That the correspondence from Warringah

Council be received and noted that the matter will be subject of a further report from the Group Manager Development & Regulatory Control

Steve Kourepis

In progress.

4402 2.1 Forced Council Amalgamations

146/16 1. That Council seeks a plebiscite to be conducted

as soon as possible under the provisions of the Commonwealth Electoral Amendment (Democratic Plebiscites) Bill 2007 and/or the Commonwealth Electoral Act 1918 (as amended);

2. That Council approaches the Australian

Electoral Commission to conduct the plebiscite funded by the AEC, as per the relevant Commonwealth legislation;

3. That Council seeks funding for the plebiscite

from the relevant Commonwealth and/or State government agencies;

Barry Smith

Letters have been sent seeking funding for the plebiscite. Responses have been received from both Australian Electoral Commission and the Electoral Commission of NSW advising funding is not available for a plebiscite. See Correspondence Report to OM4404.



NO. ITEM AGREED ACTION OFFICER PROGRESS REPORT

4402 8.2 Priory Panel

153/16 2. That a further report be brought forward to the

next Ordinary Meeting of Council on 14 June 2016 outlining the projected time line and next steps.

Annie Goodman

Awaiting further response from Colliers. A further report will be prepared for the July Council Meeting

4403 5.1 Weil Park Hall

171/16 1. That Council indicate in principle support

for the Hunters Hill Rotary Club proposal. 2. That this matter be deferred to

particularise the Rotary Club’s proposal and to develop a Draft Lease Agreement and public consultation and advertising.

3. That a further report be brought back to

Council as soon as practicable.

Margaret Kelly

An Expression of Interest Process is underway. Report to Council in August 2016.

COMMITTEES Meeting 4404 - 27 June 2016

Item 9.1 Page 106

ITEM NO : 9.1

SUBJECT : MINUTES OF THE GENERAL PURPOSE ON-SITE INSPECTIONS HELD 14 JUNE 2016





Ref:265333

PRESENT

Clr Richard Quinn Mayor Clr Justine McLaughlin Deputy Mayor Clr Peter Astridge Clr Mark Bennett Steve Kourepis Group Manager Development and Regulatory Control APOLOGIES

Clr Gary Bird Clr Zac Miles Clr Meredith Sheil REPORT

The Committee undertook site inspections of:

43A Wybalena Road, Hunters Hill FINANCIAL IMPACT ASSESSMENT





Councillors are well informed of issues and projects.


Item 9.1 Page 107

RECOMMENDATION


ATTACHMENTS



Item 9.2 Page 108

ITEM NO : 9.2

SUBJECT : MINUTES OF THE SENIORS ADVISORY GROUP HELD 6 JUNE 2016

CSP OUTCOME : THE NEEDS OF THE MOST DISADVANTAGED AND VULNERABLE IN THE COMMUNITY ARE MET, EG FOR THE YOUNG AND AGED


: IMPROVED ACCESS TO AGED AND DISABILITY SERVICES

REPORTING OFFICER : TANIA GAMBLE

Ref:264121

REPORT

The Meeting opened at 10.00am. PRESENT Kathy Meyer IRT Woolwich Anna Buddo HHRCS Margaret Treble Learning for Leisure Betty Benjamin Moocooboola Computer Club Nan Barbour Hunters Hill Access Committee Mollie Bainton The Heritage Margarita Grunberg Gladesville Probus Tony Breinl Cancer Council Tania Gamble Hunter’s Hill Council APOLOGIES Robyn Hogan Joan Lloyd Jacque Alway Ian Adair 1. CONFIRMATION OF PREVIOUS MINUTES

The minutes were confirmed as a true and accurate record of the meeting held on 4 April 2016.

2. DECLARATIONS OF INTEREST

Nil


Item 9.2 Page 109

3. BUSINESS ARISING

3.1. Seniors Festival The remainder of the Seniors events were well received. The Fair Trading talk was not as well attended as hoped as it clashed with other events in the area. Agreed to look at a smaller number of activities and work with local groups to establish dates etc.

3.2. Fit for the Future- Proposed Council Amalgamations There has been no outcome regarding the proposed council amalgamations for the Hunters Hill LGA at this time. Council is proceeding with legal action which is expected to be heard in court later this week. If an amalgamation is announced it is expected that it would take effect immediately and Committees of Council would be dissolved. Tania asked that the Seniors Advisory Group identify any areas (especially in relation to seniors’ issues) that are working well and that they would like to see continued.

4. GENERAL BUSINESS

4.1. Gladesville Road Pedestrian Crossing

This is being well utilised by the community. The Group also commented on the Gladesville Road area where the sculpture is positioned and how user-friendly this area has become.

4.2. Hazards to be reported

Parking outside 46 Gladesville Road continues to be an issue as cars often park across the driveway. Markings are incorrectly positioned. Tania to follow up with Works and Services Department.

Concern that there is a risk of an accident when cars are parked on both sides of Matthew Street due to narrow street and pedestrian traffic to the Croquet Club. To forward information to Traffic Committee.

The Group was encouraged to report any footpath issues as soon as possible as the Works and Services Department are undertaking extensive footpath repairs at this time.

5. OTHER BUSINESS

5.1. Staying in Your Own Home Information session

An information session presented by ACAT has been planned for Thursday 16 June, 10.30am at the Town Hall. The session will cover what services are available, how to access them, who is eligible for the services and the costs of services. Please promote this information session throughout your networks. Additional flyers are available from Tania


Item 9.2 Page 110

5.2. Social media options

A social media training course has been organised for 21 June following a recommendation from the Community Groups network meeting held last year. It will cost attendees $20 each (Council is subsidising the remaining costs). The course will be run by Tri-Community Exchange, an organisation with extensive experience in providing IT training to not-for-profit groups. The training will cover what is social media and how you may be able to use it to enhance the functioning and promotion of your organisation or group. There are 2 places remaining for this training. Please let Tania know as soon as possible if you or someone from your group would like to attend.

Meetups and NABO are online social networking sites. Tania is including information about these in the Seniors e-Newsletter. Please let her know if you think these platforms would be useful to your groups and how they should be promoted. To consider including in print media also (e.g. seniors magazines)

Meetups allow you to find and join activities or groups in your local area. You can include your own group.

NABO is a social networking site for your suburb. You can find out about events and activities in your area and receive recommendations from others. Once again you can list your group.

5.3 Census

The 2016 Census will take place on 9 August. The ABS is encouraging everyone to complete their census online this year. People can opt to fill out a paper form. The more information will be advertised closer to the date. You are able to look up the ABS website for further information now.

5.4 Weil Park Scout Hall

The Scouts are no longer requiring the use of the hall at Weil Park and are handing over the building to Council. If you are aware of any groups that would like to consider using the hall please ask them to contact Council.

6. NEW INFORMATION

6.1 Learning for leisure would like to promote their iPad classes for term 3 commencing

on 20th July. Learning for Leisure will hold a Nutrimetics morning on 22 July. 6.2 The Woolwich chess group now has 6 or 7 members. Please continue to promote

this throughout your networks. 7. NEXT MEETING

Monday 1 August 2016, 10.00am, The Heritage, 35 Gladesville Road, Hunters Hill.

CONCLUSION

The meeting concluded at 10.55am


Item 9.2 Page 111






A key outcome of the Community and Lifestyle section of the Council’s current Community Strategy Plan is 3.2 The needs of the most disadvantaged and vulnerable in the community are met e.g. for the young and the aged. Suggestions provided by the Seniors Advisory Group will assist Council to achieve this outcome.

RECOMMENDATION


ATTACHMENTS



Item 9.3 Page 112

ITEM NO : 9.3

SUBJECT : REPORT ON COUNCILLOR BRIEFINGS HELD 14 JUNE 2016





Ref:265331

PRESENT

Clr Richard Quinn Mayor Clr Justine McLaughlin Deputy Mayor Clr Meredith Sheil Clr Peter Astridge Clr Mark Bennett Clr Gary Bird Clr Zac Miles Barry Smith General Manager David Innes Group Manager Works & Services Steve Kourepis Group Manager Development and Regulatory Control APOLOGIES

None BRIEFING

Information was presented to Councillors on:

Other Mergers – Progress and Update

Legal Update - Various FINANCIAL IMPACT ASSESSMENT



There is no direct social impact on Council arising from Council consideration of this matter.


Item 9.3 Page 113

RISK ASSESSMENT


Councillors are well informed of issues and projects.

RECOMMENDATION


ATTACHMENTS


CORRESPONDENCE Meeting 4404 - 27 June 2016

Item 10.1 Page 114

ITEM NO : 10.1

SUBJECT : CORRESPONDENCE 1. AUSTRALIAN ELECTORAL COMMISSION 2. ELECTORAL COMMISSION OF NSW





Ref:265427

INTRODUCTION

Council receives items of correspondence, requests for donations and representations from business organisations. The following correspondence is for the information of Council. REPORT

1. Mr Doug Orr, State Manager and Australian Electoral Officer of NSW, Australian Electoral Commission (AEC) – Response to Council’s letter of 24 May 2016 (Minute No. 146/16) requesting the Australian Electoral Commission to conduct a plebiscite funded by the AEC.

2. Ms Linda Franklin, Acting Electoral Commissioner, Electoral Commission of NSW -

Response to Council’s letter of 24 May 2016 (Minute No. 146/16) requesting the funding of a plebiscite by Commonwealth and State Government Agencies.

Copies of the letters are attached for the information of Council. CONCLUSION

The correspondence is for the information of Council. FINANCIAL IMPACT ASSESSMENT




There are no direct or indirect risks impacting on Council arising from consideration of this matter.


Item 10.1 Page 115

HUNTERS HILL 2030

The report addresses strategies as identified under ‘Our Council’ and in particular 1.3.2 Councillors are well informed about issues and projects.

RECOMMENDATION


ATTACHMENTS

1. Mr Doug Orr - State Manager and Australian Electoral Officer - AEC 2. Ms Linda Franklin - Acting Electoral Commissioner - Electoral Commission of

NSW







GENERAL BUSINESS Meeting 4404 - 27 June 2016

Item 12.1 Page 119

ITEM NO : 12.1

SUBJECT : MEETINGS - VARIOUS COMMITTEES OF COUNCIL




REPORTING OFFICER : SHARON MURDOCH

Ref:265336

INTRODUCTION

Council has adopted a Committee and Working Party structure. REPORT

The following meetings are updated for the information of Council.

PURPOSE DATE TIME LOCATION

Art Exhibition Advisory Committee 05.07.16 6.00pm Small Hall

Le Vesinet Friendship Committee Meeting 06.07.16 7.00pm Small Hall

Moocooboola Festival Committee 12.07.16 6.00pm Small Hall

Public Transport & Traffic Advisory Committee (PT&T) 19.07.16 6.00pm Chamber

Conservation Advisory Panel (CAP) 20.07.16 5.30pm Chamber

Moocooboola Festival Committee (Extra) 26.07.16 6.00pm Small Hall

Seniors Advisory Group 01.08.16 10.00am The Heritage

Gladesville Mainstreet Committee 11.08 16 6.00pm Gladesville Library

Bushland Management Working Group 15.08.16 2.30pm Chamber

Environment Projects & Advisory Group (EPAAG) 17.08.16 6.00pm Small Hall

Access Advisory Group 18.08.16 12.30pm Chamber

Hunters Hill Village Mainstreet Committee 28.09.16 6.00pm 44 Gladesville Road

Children’s Services Advisory Committee 26.10.16 12.30pm Chamber

Joint Library Service Advisory Committee TBA 5.30pm Gladesville Library

Local Traffic Advisory Committee TBA 9.30am Chamber

Schools Principals’ Liaison Committee (Twice per- year) TBA 12.30pm Small Hall

Young in Art Committee Meeting TBA 3.45pm Chamber


There is no direct financial impact on Council’s adopted budget as a result of this report.


Item 12.1 Page 120

ENVIRONMENTAL IMPACT ASSESSMENT




This matter complies with the Council operational plan.

RECOMMENDATION


ATTACHMENTS

1. What's On



Documents

Ordinary Meeting No. 4404 - Hunters Hill...4. That the glass pool fencing at the lower level surrounding the pool be removed and replaced with black metal palisade fencing and completed