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Ordinary Meeting of Council MINUTES - City of Banyule · These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 24 September 2012

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Text of Ordinary Meeting of Council MINUTES - City of Banyule · These Minutes are circulated subject to...

  • These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 24 September 2012 1

    Ordinary Meeting of Council Council Chambers, Service Centre

    275 Upper Heidelberg Road, Ivanhoe

    10 September 2012 commencing at 7.45pm

    MINUTES

    THE MAYORS ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3PRESENT ................................................................................................................................ 3LEAVE OF ABSENCE ............................................................................................................. 3CONFIRMATION OF MINUTES .............................................................................................. 3DISCLOSURE OF INTERESTS ............................................................................................... 31. PETITIONS ........................................................................................................................ 32. PEOPLE COMMUNITY STRENGTHENING AND SUPPORT ....................................... 7

    2.1 Department of Planning & Community Development Facility & Planning Funding Program ...................................................................................................... 7

    2.2 Melbourne's North Digital Economy Strategy and Charter ....................................... 72.3 Warringal Regional Playspace - Renaming .............................................................. 8

    3. PLANET ENVIRONMENTAL SUSTAINABILITY .......................................................... 8Nil

    4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT ................................ 84.1 60 Buckingham Drive, Heidelberg ............................................................................ 44.2 Proposal to Fix and Alter Road (ROW) Levels of Road Bounded by Alfred /

    Bell / Francis / Montgomery Streets, Heidelberg Heights ......................................... 94.3 4 Flintoff Street, Greensborough ............................................................................ 104.4 359A Upper Heidelberg Road, Ivanhoe - Proposed Sale of Land ......................... 184.5 137A Waiora Road, Heidelberg Heights - Proposed Sale of Land ......................... 194.6 Second Crossover Application for 22-24 Odenwald Road, Eaglemont .................. 194.7 Introduction of a Fire Services Levy to be Collected by Local Government ........... 204.8 New Zones for the Planning System ...................................................................... 204.9 North East Road Link Quarterly Update ................................................................. 21

    5. PROSPERITY PROSPEROUS AND SUSTAINABLE LOCAL ECONOMY ................ 21Nil

    6. PARTICIPATION COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 226.1 Yarra Plenty Regional Library Meeting Procedures Local Law 2012 ..................... 226.2 Ward Fund Allocations ........................................................................................... 22

  • MINUTES ORDINARY MEETING OF COUNCIL 10 SEPTEMBER 2012

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    7. STRATEGIC RESOURCE PLAN - USE OUR RESOURCES WISELY .......................... 277.1 Review of Councillor Resourse, Expense and Entitlements Policy ........................ 277.2 Certification of the 2011/2012 Financial Statements, Standard Statements

    and Performance Statement ................................................................................... 277.3 Assembly of Councillors ......................................................................................... 28

    8. SEALING OF DOCUMENTS ........................................................................................... 318.1 Sealing of Documents 10 September 2012 ............................................................ 31

    9. NOTICES OF MOTION.................................................................................................... 319.1 Safety Improvements for Montmorency South Primary School .............................. 31

    CR STEVEN BRIFFA SUBMITTED A NOTICE OF MOTION. .............................................. 3110. GENERAL BUSINESS .................................................................................................... 32

    10.1 Congratulations - 'Back to the Berg' 75th Anniversary of The Centre Ivanhoe....... 3210.2 Congratulations to the Ivanhoe Park Croquet Club - Opening of Summer

    Season 2012/2013 - 99 Years of Croquet .............................................................. 3210.3 Opening of WaterMarc ........................................................................................... 3210.4 Vandalism of Primary School Sites in Bellfield ....................................................... 33

    11. URGENT BUSINESS ...................................................................................................... 33CLOSURE OF MEETING TO THE PUBLIC .......................................................................... 33

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    EXTENSION OF PUBLIC FORUM Resolution That the Public Forum be extended for 10 minutes. Moved: Cr Jenny Mulholland Seconded: Cr Peter McKenna CARRIED The Meeting opened at 7.55pm.

    The Mayors Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

    Present Chairperson Cr Tom Melican, Cr Steven Briffa, Cr Craig Langdon, Cr Peter McKenna, Cr Jenny Mulholland, Cr Wayne Phillips

    Leave of Absence Cr Jess Paul

    Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 27 August 2012

    Moved: Cr Jenny Mulholland Seconded: Cr Peter McKenna CARRIED Disclosure of Interests Cr Steven Briffa disclosed an Indirect Interest in item 4.3.

    1. PETITIONS Nil

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    AMEND ORDER OF BUSINESS Resolution That the Order of Business be amended so that item 4.1 is considered before item 2.1 prior to proceeding with the Agenda as listed Moved: Cr Peter McKenna Seconded: Cr Craig Langdon CARRIED

    APPOINTMENT OF TEMPORARY CHAIRPERSON Resolution That Cr Wayne Phillips be appointed as Temporary Chair for the consideration of item 4.1 to allow the Mayor, Cr Tom Melican, to move the item. Moved: Cr Jenny Mulholland Seconded: Cr Peter McKenna CARRIED Cr Tom Melican vacated the Chair at 7.56pm. 4.1 60 BUCKINGHAM DRIVE, HEIDELBERG Mr Graeme Speers, Ms Jane Crone, Mr Dennis OConnell, Ms Lynne Hamilton and Mr Kevin Biaggini spoke on the item. SUMMARY

    The proposal is for the development of one three-storey and two two-storey dwellings with three bedrooms in addition to the existing original heritage listed homestead which is to be retained on the site. Two of the dwellings will have a basement double garage and service area. A total of 11 trees are proposed to be removed from the site, seven of which require planning permission for their removal. It is proposed to subdivide the land into four lots comprising one lot for each proposed dwelling and one lot for the homestead. Resolution (CO2012/259)

    PART A That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Refusal to Grant a Planning Permit be issued in respect of Application No. P905/2010 for Development of the land for three additional dwellings and associated subdivision including removal of native vegetation at 60 Buckingham Drive HEIDELBERG on the following grounds: Strategic context 1. The site is not considered appropriate for the scale and density of development

    proposed and is contrary to the Residential Areas Framework at Clause 21.06-2 of the Banyule Planning Scheme.

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    4.1 60 BUCKINGHAM DRIVE, HEIDELBERG contd Siting, design and neighbouring residential amenity 2. The siting and design of the proposed development will have an overbearing physical

    impact upon neighbouring residential property and will have an adverse impact upon local residential amenity contrary to Clauses 15 Urban Design and 21.04-1 Housing of the Banyule Planning Scheme.

    Mass, bulk, scale and neighbourhood character

    3. The mass, bulk and scale of the built form of the proposal is contrary to both the existing and preferred character of the neighbourhood and would erode the spacious and well landscaped character and have an adverse visual impact on the streetscape contrary to Clauses15.01-1 Urban Design, 21.04-1 Housing, 21.06 Built Environment, 22.02 - Residential Neighbourhood Character Policy and Standards B1 Neighbourhood Character, B17 Side and rear setbacks and B31 Design Detail of Clause 55 and Standard C6 Neighbourhood Character, of Clause 56 (ResCode) of the Banyule Planning Scheme.

    Open space/landscaping 4. Inadequate space has been provided throughout the development, including the front

    set back, to provide for tree retention and new landscaping to adequately soften views of the development from the street and neighbouring land and enhance the landscape character of the area contrary to Clauses 12 Environmental and Landscape Values, 21.05 Natural Environment, 21.04-1 Housing, 21.06 Built Environment, 22.02 Residential Neighbourhood Character Policy, 42.01 Environmental Significance Overlay Schedule 4 and 42.03 Significant Landscape Overlay Schedule 1, Standards B1 Neighbourhood Character and B13 Landscaping of Clause 55, Standard C8 Lot Area and Building Envelopes and C12 Integrated Urban Landscape of Clause 56 (ResCode) of the Banyule Planning Scheme.

    Vegetation removal 5. The proposed development fails to sufficiently avoid and minimise the removal of native

    vegetation contrary to Clause 52.17 Native Vegetation, of the Banyule Planning Scheme.

    Car parking/access/manoeuvring space 6. Inadequate information has been submitted or provision made for vehicle access and

    parking to service the development in accordance with Design Standard 1 Accessways and Design Standard 3 Gradients of Clause 52.06 and Standards B14 Access and B15 Parking of Clause 55 and Standard C21 Lot access of Clause 56 (ResCode) of the Banyule Planning Scheme.

    General ResCode non compliance 7. Inadequate provision has been made for the front set back of the development contrary

    to Standard B6 of Clause 55 (ResCode) of the Banyule Planning Scheme. 8. Inadequate storage facilities are provided to service the development contrary to

    Standard B30 Storage of Clause 55 (ResCode) of the Banyule Planning Scheme.

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    4.1 60 BUCKINGHAM DRIVE, HEIDELBERG contd 9. The proposed paling fence within the front garden of Dwelling 1 would be visually

    obtrusive and out keeping with the generally open plan and well landscaped front garden character of the area contrary to Standard B32 Front fences of Clause 55 (ResCode) of the Banyule Planning Scheme.

    10. Inadequate provision has been made for bin storage and mail box facilities contrary to

    Standard B34 Site services of Clause 55 (ResCode) of the Banyule Planning Scheme. 11. Inadequate information has been provided to ensure that stormwater run-off

    management and service provision will not have any adverse impact upon landscaping and trees to be retained on the site contrary to Standards C25 Urban run-off management and C27 Shared trenching of Clause 56 (ResCode) of the Banyule Planning Scheme.

    General 12. The proposal is contrary to the order and proper planning of the area. PART B 13. That Council officers ensure suitable senior legal and other specialist (including

    planning and heritage) representation be engaged in the event the matter proceeds to VCAT.

    14. That local MPs within the City of Banyule be advised of Councils decision and Council

    seek their support in any future appeal to VCAT. Moved: Cr Tom Melican Seconded: Cr Craig Langdon CARRIED

    Cr Wayne Phillips called for a division: FOR: Cr Steven Briffa, Cr Craig Langdon, Cr Peter McKenna, Cr Tom Melican,

    Cr Jenny Mulholland, Cr Wayne Phillips AGAINST: Nil The Chairperson declared the motion CARRIED

    ADJOURNMENT OF MEETING Resolution That the Meeting be adjourned for five minutes. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican CARRIED

    The Meeting was adjourned at 8.48pm, and resumed at 8.53pm with Cr Tom Melican resuming the Chair.

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    2. PEOPLE COMMUNITY STRENGTHENING AND SUPPORT 2.1 DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT FACILITY &

    PLANNING FUNDING PROGRAM Mrs Lorraine Ward spoke on the item. SUMMARY

    To consider projects for submission for the Department of Planning & Community Development, Sport & Recreation Victoria (SRV) 2013/14 Community Facility Funding Program and provide matching required funds in the 2013/14 Capital Works program for the successful applications. Resolution (CO2012/260)

    1. That Council support officer recommendations and proceed with applications for both the Minor Facilities, Soccer Facilities and Planning category of the SRV funding program as stated in this report.

    2. That the recommended projects be considered for funding by Council in the 2013/14

    budget subject to the successful notification of funding by SRV. Moved: Cr Craig Langdon Seconded: Cr Jenny Mulholland CARRIED 2.2 MELBOURNE'S NORTH DIGITAL ECONOMY STRATEGY AND CHARTER SUMMARY

    A Melbournes North Regional Digital Economy Charter and Strategy has been developed co-operatively by the seven councils in Melbournes North with the aim of maximizing the rollout of broadband and the benefits of broadband services for local businesses and the local community in the region. The Strategy and Charter has been endorsed by the seven Mayors and CEOs of Melbournes north, but needs to be ratified by each of the seven councils. Resolution (CO2012/261)

    That: (a) the report be noted;

    (b) That Council note the replacement page 17 which includes an updated map. (c) Council seek that the term "gaming" in the document and future discussions of this

    group/topic be defined as the use of recreational games, and that online gambling be specifically identified by the term "online gambling";

    (d) Council seek that all those involved in this strategy advocate that any expansion of

    opportunities for online gambling must be accompanied by evidence-based harm minimisation mechanisms such as mandatory pre-commitment and maximum bet limits;

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    2.2 MELBOURNE'S NORTH DIGITAL ECONOMY STRATEGY AND CHARTER contd (e) subject to clauses (b) and (c) above, endorse documents prepared by the Melbournes

    Northern Metropolitan Mayors and Chief Executive Officers Forum, namely:

    (i) the Charter for Melbourne Norths Regional Digital Economy Strategy 2012; and (ii) the Regional Digital Economy Strategy 2012 2014.

    (f) That Council prepare a submission for all candidates at the next Federal Election for

    every Federal seat within the City of Banyule based on the work of the Strategy seeking their support and their Partys support (where appropriate) for the initiatives within Banyule. These submissions be forwarded to the candidates once they have been endorsed or at the close of nominations.

    Moved: Cr Craig Langdon Seconded: Cr Jenny Mulholland CARRIED 2.3 WARRINGAL REGIONAL PLAYSPACE - RENAMING SUMMARY

    This report is to request that Council adopt a new name for the Warringal Parklands Regional Playspace. Resolution (CO2012/262)

    That Council adopt the name Possum Hollow Playground for the Warringal Parklands Regional Playspace. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED

    3. PLANET ENVIRONMENTAL SUSTAINABILITY Nil

    4. PLACE SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1 60 BUCKINGHAM DRIVE, HEIDELBERG See Amend Order of Business after Petitions.

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    4.2 PROPOSAL TO FIX AND ALTER ROAD (ROW) LEVELS OF ROAD BOUNDED BY ALFRED / BELL / FRANCIS / MONTGOMERY STREETS, HEIDELBERG HEIGHTS

    Mr Richard Young and Mr John Wright spoke on the item. SUMMARY

    To consider submissions received in relation to the proposal to fix and alter levels to improve water flow runoff of the right of way bounded by Alfred / Bell / Francis / Montgomery Streets, Heidelberg Heights, and to make a determination on the matter Resolution (CO2012/263)

    1. That Council direct pursuant to Section 207A and Clause 1(b) of Schedule 10 of the Local Government Act 1989 (the Act), the Road (Right Of Way) bounded by Alfred/Bell/Francis/Montgomery Street, Heidelberg Heights have its current levels altered to improve water runoff flow.

    2. That Council authorise Council Officers remove the existing granitic sand and replace it with crush rock. The proposed surface to be graded to have a cross fall towards 47 Montgomery Street and longitudinal fall towards the existing pit. Install new plinth boards to replace missing ones to the eastern boundary of property No. 47 Montgomery Street. The existing grated drainage pit at the northern end of the Road (Right Of Way) to be lowered by approximately 50mm.

    3. That Council note that the proposed works are estimated to cost $3,000 and planned to

    be undertaken in September 2012 and will be funded from the Infrastructure Maintenance Units operating budget.

    4. That Council authorises the persons who lodged written submissions be thanked for

    their submissions and advised of parts 1, 2 and 3 of the Resolution. Moved: Cr Craig Langdon Seconded: Cr Jenny Mulholland CARRIED

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    4.3 4 FLINTOFF STREET, GREENSBOROUGH Cr Steven Briffa disclosed an Indirect Interest in this matter, being that the owners are known to him. Cr Briffa left the Chamber at 9.26pm.

    Mr Cliff Abbott, Mr George Giuliani and Mr Anton Buenemann spoke on the item. SUMMARY

    The proposal is for the development of 29 dwellings, an office and associated car parking in a seven storey building, alteration of access to a Road Zone Category 1, reduction of on-site car parking and associated subdivision of the land. A total of 33 on-site car parking spaces are provided with 27 spaces for residents and six spaces for the office. No on-site visitor car parking is to be provided. Resolution (CO2012/264)

    That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant a Planning Permit be issued in respect of Application No. P302/2012 for Buildings and works for the construction of a seven storey building and car park, alteration of access to a Road Zone Category 1, use of land for 29 apartments and reduction of on site car parking and subdivision of land at 4 Flintoff Street GREENSBOROUGH subject to the following conditions: Plans (1) Before the use and/or development permitted by this permit starts, amended plans to

    the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show:

    (a) Increased building setbacks to the north-eastern boundary generally in

    accordance with plans TP04 received 20 August 2012 with varying setbacks to the second, third and fourth floor levels of 1.8m 2.3m and the fifth floor of 2.8m - 3.3 metres;

    (b) Landscaping as required by Condition 2 of this permit;

    (c) Engineering plans showing a properly prepared design with computations for:

    (i) The internal drainage and method of disposal of stormwater from all roofed areas and sealed areas including the use of an on-site detention system and connection to the Council nominated legal point of discharge;

    (ii) The internal drainage and method of disposal of stormwater from all roofed areas and sealed areas and connection to the Council nominated legal point of discharge;

    (iii) Outfall drainage works necessary to connect the subject land to the Council nominated legal point of discharge.

    Please note the Engineering plans must show all protected and/or retained trees both on the site and on adjoining properties where within 5m of the boundary and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of boring must be provided.

    (d) The Tree Preservation Fencing in accordance with Condition 12 of this permit;

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    4.3 4 FLINTOFF STREET, GREENSBOROUGH contd

    (e) Sample and material schedule of external paving, surfacing and building materials and colours, including details of cladding and roofing materials;

    (f) Environmentally sustainable design measures to be incorporated into the building design;

    (g) The Basement and Ground Floor plan redesigned to provide for the retention of Tree 5 at the junction of Flintoff and Grimshaw Streets;

    (h) Deletion of car parking spaces 1 and 15 (residential) and 32 and 33 (office);

    (i) One three bedroom apartment provided with one car parking space, five two bedroom apartments provided with no car parking spaces, three spaces provided for the office use and the parking spaces re-numbered and redistributed accordingly;

    (j) A minimum of nine on site bicycle spaces provided within the basement car park and two visitor spaces provided at the pedestrian entry to the apartments;

    (k) Location of fire hydrant and booster system assembly and measures to integrate this infrastructure with the design and appearance of the building;

    (l) Office signage panel areas dimensioned and integrated into the design of the building faade;

    (m) Vehicle access way grades in accordance with Design Standard 3 of Clause 52.06-7 of the Banyule Planning Scheme;

    (n) The wall to the north of the Flintoff Street basement vehicle access 50% clear of visual obstruction in accordance with Design Standard 1 of Clause 52.06-7 of the Banyule Planning Scheme;

    (o) The Grimshaw Street crossover constructed to a width of at least 5.5 metres at the property line, flared at 60 degrees, with 3.0 metre radial turnouts at the kerb with a minimum 1.0 metre clearance from any fixed object;

    (p) Measures to ensure pedestrian safety along the Grimshaw Street frontage where the footpath level is higher than the site level;

    (q) Clearance of vegetation from the east side of the proposed access to Grimshaw Street to provide adequate pedestrian sight lines in accordance with Design Standard 1 of Clause 52.06-8 of the Banyule Planning Scheme.

    (2) The development permitted by this permit must not be commenced until a satisfactory

    detailed landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include:

    (a) Details of planting within the site;

    (b) The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;

    (c) An indigenous and/or drought tolerant planting theme;

    (d) A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified;

    (e) Location and details of paving, steps, retaining walls, design details and other landscape works including cut and fill and works within the proposed seating area in the south-western corner of the site.

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    4.3 4 FLINTOFF STREET, GREENSBOROUGH contd

    (f) Details of street tree planting within the adjacent nature strips on Flintoff Street and Grimshaw Street with a minimum of three trees provided.

    (3) The use and/or development as shown on the endorsed plans or described in the

    endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

    General (4) Unless otherwise agreed in writing by the Responsible Authority the use and/or

    development permitted by this permit must not be commenced until the tree protection measures required by Condition 12 are installed to the satisfaction of the Responsible Authority.

    (5) Unless otherwise agreed in writing by the Responsible Authority the proposed

    development permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, payment of all relevant fees associated with street tree replanting).

    Urban Design / External Appearance (6) All external materials, finishes and paint colours are to be to the satisfaction of the

    Responsible Authority. Car Parking / Access (7) Areas set aside for the parking of vehicles together with the aisles and access lanes

    must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

    (8) Areas set aside for the parking and movement of vehicles as shown on the endorsed

    plan(s) must be made available for such use and must not be used for any other purpose.

    (9) Vehicular access or egress to the subject land from any roadway or service lane must

    be by way of a vehicle crossing constructed in accordance with Councils Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and nature strip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

    (10) The boundaries of all car spaces, access and egress lanes and the direction in which

    vehicles should proceed along the access lanes must at all times be clearly indicated on the ground to the satisfaction of the Responsible Authority.

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    4.3 4 FLINTOFF STREET, GREENSBOROUGH contd Tree Protection / Landscaping (11) Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas

    shown on the endorsed plans must used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

    (12) Unless otherwise agreed in writing by the Responsible Authority, prior to the

    commencement of works (including demolition) on the site Tree Preservation Zones must be established around Trees 4,5 and 6 and the prunus between Trees 5 and 6. You must contact Councils Development Planning Arborist on 9457 9878 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements:

    (a) Extent

    Tree Preservation Zones are to be provided to the extent of the canopy of the trees indicated as being retained on the endorsed plan.

    (b) Weed control

    Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips

    (c) Fencing

    Vegetation Preservation fences with a minimum height of 1.2 to 1.5 metres of chain mesh or like and a top line of high visibility plastic hazard tape must be erected around the perimeter of the zone.

    (i) The posts must be strong enough to sustain knocks from on site excavation equipment.

    (ii) The fences must not be removed or relocated without the prior consent of the Responsible Authority.

    (d) Signage

    Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating Tree Preservation Zone No entry without permission from the City of Banyule.

    (e) Irrigation

    The area must be irrigated during the summer months with 1 litre of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a weekly basis.

    (f) Access to Tree Preservation Zone

    (i) No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority;

    (ii) No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones;

    (iii) No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone;

    (iv) Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.

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    4.3 4 FLINTOFF STREET, GREENSBOROUGH contd NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Councils Arborist Development Planning on 9457 9878. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that:

    Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;

    All root excavation be carried out by hand digging or with the use of Air-Excavation techniques;

    Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

    Drainage (13) The whole of the subject land, including landscaped and paved areas, must be graded

    and drained to the satisfaction of the Responsible Authority so as to prevent the discharge of stormwater from the subject land across any road or footpath or onto adjoining land.

    Waste Management Plan (14) Concurrent with the endorsement of plans, a Waste Management Plan must be

    submitted to and approved by the Responsible Authority. The Waste Management Plan must include:

    a) Dimensions of waste areas. b) The number of bins to be provided and capacity. c) Details on method and frequency of cleaning and maintenance of waste areas. d) Details of ventilation. e) Details of unwanted goods storage. f) Method of waste and recyclables collection including the need to provide for

    private services or utilisation of Council services. g) Hours of waste and recyclables collection. h) Measures to minimise impact upon local residential amenity. i) Method of presentation of bins for waste collection. j) Strategies for how the generation of waste and recyclables from the development

    will be minimised.

    When approved, the plan will be endorsed and will then form part of the permit and must be complied with at all times. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority.

    VicRoads (15) The crossover and driveway to Grimshaw Street are to be constructed at no cost to

    VicRoads and to the satisfaction of the Responsible Authority prior to the use of the development.

    (16) Prior to the use of the development, the access driveway, crossover and associated works must be provided and available for use and be:

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    4.3 4 FLINTOFF STREET, GREENSBOROUGH contd

    (i) Formed to such levels and drained so that they can be used in accordance with the plan.

    (ii) Treated with an all-weather seal or some other durable surface. (17) A pedestrian fence or a suitable alternative treatment must be installed along a portion

    of the frontage of Grimshaw Street (as per Condition 1q) to the satisfaction of the Responsible Authority prior to the use of the development.

    (18) The redundant vehicle crossing must be removed and the footpath and kerbing reinstated at no cost to VicRoads and to the satisfaction of the Responsible Authority prior to the use of the development.

    Subdivision (19) Prior to Certification of the Plan of Subdivision, amended plans to the satisfaction of the

    Responsible Authority must be submitted to and approved by the Responsible Authority. When approved the plans will be endorsed and will then form part of the permit. The plans must be generally in accordance with the plans submitted with the application but modified to show:

    (a) The boundaries of the proposed subdivision to accord with the boundaries indicated on the development plans endorsed pursuant to Planning Permit P302/2012.

    (20) The subdivision as shown on the endorsed plan shall not be altered or modified

    (whether or not in order to comply with any statute, Statutory Rule or By-Law or for any other reason) without the consent of the Responsible Authority.

    (21) Unless otherwise agreed in writing by the Responsible Authority, prior to the issue of a

    Statement of Compliance under Section 21 of the Subdivision Act 1988, the development of the site must be completed in accordance with Planning Permit P302/2012 and the associated endorsed plans to the satisfaction of the Responsible Authority.

    (22) Unless otherwise agreed in writing by the Responsible Authority, all works within the

    common property as shown on the endorsed plans pursuant to Planning Permit P302/2012, must be carried out to the satisfaction of the Responsible Authority prior to the issue of a Statement of Compliance.

    (23) Unless otherwise agreed in writing by the Responsible Authority, all drainage works

    required to connect all Lots to the legal point of discharge as determined by Council in accordance with the endorsed plans pursuant to Planning Permit P302/2012 must be carried out to the satisfaction of the Responsible Authority prior to the issue of a Statement of Compliance.

    (24) Unless otherwise agreed in writing by the Responsible Authority, the proposed vehicle

    crossings serving the common property of the car parking for the subdivision must be carried out to the satisfaction of the Responsible Authority prior to the issue of a Statement of Compliance. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

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    4.3 4 FLINTOFF STREET, GREENSBOROUGH contd (25) Prior to the issue of a Statement of Compliance, a public open space contribution of

    5% of the value of the land is required to be paid to Council, in accordance with Section 18(1) of the Subdivision Act 1988.

    (26) The owner of the subject land must enter into an agreement with Yarra Valley Water for

    the provision of water supply.

    (27) The owner of the subject land must enter into an agreement with Yarra Valley Water for the provision of sewerage.

    (28) No polluted and/or sediment laden runoff is to be discharged directly or indirectly into

    Melbourne Waters drains or watercourses.

    (29) Prior to Certification, the Plan of Subdivision must be referred to Melbourne Water, in accordance with Section 8 of the Subdivision Act 1988.

    (30) The applicant must -

    (i) Enter in an agreement with SPI Electricity Pty Ltd for supply of electricity to each lot on the endorsed plan.

    (ii) Enter into an agreement with SPI Electricity Pty Ltd for the rearrangement of the existing electricity supply system.

    (iii) Enter into an agreement with SPI Electricity Pty Ltd for rearrangement of the points of supply to any existing installations affected by any private electric power line which would cross a boundary created by the subdivision, or by such means as may be agreed by SPI Electricity Pty Ltd.

    (iv) Provide easements satisfactory to SPI Electricity Pty Ltd for the purpose of Power Line in favour of SPI Electricity Pty Ltd pursuant to Section 88 of the Electricity Industry Act 2000, where easements have not been otherwise provided, for all existing SPI Electricity Pty Ltd electric power lines and for any new power lines required to service the lots on the endorsed plan and/or abutting land.

    (31) Prior to the issue of a Statement of Compliance, the owner shall enter into and comply

    with an agreement with Melbourne Water Corporation for the acceptance of surface and storm water from the subject land directly or indirectly into Melbourne Waters drainage systems and waterways and other matters in accordance with the powers of Melbourne Water Corporation under the Water Act 1989.

    Time Limits (32) Unless otherwise agreed in writing by the Responsible Authority, the owner(s) of the

    land at 4 Flintoff Street, Greensborough, must enter into an agreement with the Responsible Authority pursuant to Section 173 of the Planning and Environment Act 1987 to the satisfaction of the Responsible Authority.

    Such agreement is required to be entered into before the development permitted by this permit is occupied, unless otherwise agreed in writing by the Responsible Authority and shall include that:

    (a) A financial payment in-lieu of the shortfall of car parking toward public infrastructure service contribution must be made to Council. The contribution details are as follows:

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    4.3 4 FLINTOFF STREET, GREENSBOROUGH contd

    (i) The amount to be provided must be to the satisfaction of Council. (b) The owner acknowledges that and will bring to the attention of all tenants or

    employees of the office development on the subject site that there should be no expectation of obtaining permanent car parking, whether or not, in the vicinity of the development hereby approved and that there will not necessarily be any entitlement to on street parking by way of parking permits. Tenants and employees are encouraged to utilise alternative means of transport. A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner.

    (33) In accordance with section 68 of the Planning and Environment Act 1987, this permit

    will expire if one of the following circumstances applies:

    The development is not commenced within two years of the date of this permit;

    The development is not completed within four years of the date of this permit;

    The use is not commenced within four years of the date of this permit; or

    The use is discontinued for a period of two years.

    In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing along with payment of relevant fee before the permit expires, or within three months afterwards.

    (34) In accordance with section 68 of the Planning and Environment Act 1987, this permit

    will expire if one of the following circumstances applies:

    The plan is not certified within two years of the date of this permit; or

    A Statement of Compliance is not issued within five (5) years of the date of certification.

    In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing along with payment of relevant fee before the permit expires, or within three months afterwards.

    Permit Notes (1) Expiry of Permit

    In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

    (2) No Signs Without Consent

    Except where no permit is required under the provisions of the Banyule Planning Scheme, no advertising signs may be constructed or displayed without a permit.

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    4.3 4 FLINTOFF STREET, GREENSBOROUGH contd (3) VicRoads Consent Required

    The proposed development requires the construction of a crossover and the reinstatement of disused crossover and kerb and channel. Separate approval under the Road management Act for this activity may be required from VicRoads. Please contact VicRoads prior to commencing any works.

    Moved: Cr Peter McKenna Seconded: Cr Wayne Phillips CARRIED ADJOURNMENT OF MEETING Resolution That the Meeting be adjourned for 5 minutes. Moved: Cr Jenny Mulholland Seconded: Cr Peter McKenna CARRIED

    The Meeting was adjourned at 10.05pm, and resumed at 10.10pm. Cr Steven Briffa returned to the Chamber at the resumption of the Meeting.

    4.4 359A UPPER HEIDELBERG ROAD, IVANHOE - PROPOSED SALE OF LAND SUMMARY

    To determine whether or not the Council-owned land known as 359A Upper Heidelberg Road, Ivanhoe, should be subdivided and sold to the abutting owners or retained by Council for municipal purposes. Resolution (CO2012/265)

    1. That Council having complied with the provisions of section 223 of the Local Government Act 1989:

    (a) by giving public notice of Councils intention to sell the landlocked portion of the Council-owned land known as 359A Upper Heidelberg Road Ivanhoe (subject land); and

    (b) no submissions having been received;

    and being of the opinion that the subject land is surplus to Councils and the communitys needs now directs that a valuation be obtained and that the subject land be subdivided and sold to the abutting owners.

    2. That Council consider a report in relation to confirming the final negotiated price and

    sale of the subject land to the abutting owners. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED

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    4.5 137A WAIORA ROAD, HEIDELBERG HEIGHTS - PROPOSED SALE OF LAND SUMMARY

    To determine whether or not the Council-owned land known as 137A Waiora Road, Heidelberg Heights, should be sold to the abutting owners or retained by Council for municipal purposes. Resolution (CO2012/266)

    1. That Council having complied with the provisions of section 223 of the Local Government Act 1989:

    (a) by giving public notice of Councils intention to sell the Council-owned land known as 137 Waiora Road, Heidelberg Heights (subject land); and

    (b) no submissions having been received; and being of the opinion that the subject land is surplus to Councils and the

    communitys needs now directs that a valuation be obtained and that the subject land be sold to the abutting owners.

    2. That Council consider a report in relation to confirming the final negotiated price and

    sale of the subject land to the abutting owners. Moved: Cr Craig Langdon Seconded: Cr Jenny Mulholland CARRIED 4.6 SECOND CROSSOVER APPLICATION FOR 22-24 ODENWALD ROAD,

    EAGLEMONT SUMMARY

    Assessment of a second vehicular crossing at 22-24 Odenwald Road, Eaglemont. Resolution (CO2012/267)

    That this item be deferred to a future meeting of Council. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED

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    4.7 INTRODUCTION OF A FIRE SERVICES LEVY TO BE COLLECTED BY LOCAL GOVERNMENT

    SUMMARY

    The Victorian Government has announced the Fire Services Levy reforms to move to a property-based model as recommended by the Bushfires Royal Commission. This new property based Fire Services Levy will be collected on behalf of the Victorian Government by local councils throughout the State. Resolution (CO2012/268)

    That the report be noted and that Council write to the Treasurer, The Hon Kim Wells, and the Shadow Treasurer, Tim Holding, with a copy to every State Member of Parliament within Banyule seeking answers to the following issues:

    The full economic impacts of the reform no economic modelling has been released and the MAV will conduct further analysis as details of the reform become available.

    How non-rateable properties will be dealt with; whats included and excluded; who will undertake valuations and who will pay for this.

    Further details about the variable component of the levy and how it will be set. Whether councils are expected to bear any risk associated with non-payment of the

    levy or costs to recoup unpaid levies. Whether Councils will be funded to change their administration systems and the

    additional ongoing costs of collecting and passing on this levy to the Government. Moved: Cr Craig Langdon Seconded: Cr Jenny Mulholland CARRIED 4.8 NEW ZONES FOR THE PLANNING SYSTEM SUMMARY

    To describe progress on submissions being prepared on the draft planning scheme zones recently announced by the State Government. Resolution (CO2012/269)

    That Council: 1. Finalise the EGC joint submission with other Councils on the States new zones, as

    well as the submission being prepared by MAV.

    2. Use the outline given in this report to prepare and send a final Banyule submission on the States new zones.

    3. Receive a further Council Report after the closing date for submissions, 21 September

    2012, to note copies of the final submissions for Banyule, the MAV and EGC. Moved: Cr Craig Langdon Seconded: Cr Peter McKenna CARRIED

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    4.9 NORTH EAST ROAD LINK QUARTERLY UPDATE SUMMARY

    To provide Council with a status update on the proposed North East Road Link and other Strategic Transport proposals. Resolution (CO2012/270)

    That : 1. Council notes this report.

    2. Council acknowledges the importance of strong north-south public transport links from

    the east to northeast and provides advocacy for ongoing improvements and upgrades to public transport services connecting these regions.

    3. Council notes that further and substantial additional study into the proposed North-

    South Rapid Transport Link is required, addressing strategic transport network goals, priorities and feasibilities before Council can offer support and advocacy to the proposal as currently scoped and conceptualized.

    4. Council write to the Mayor of Whitehorse advising of this resolution. 5. Council writes to VicRoads requesting that they develop short-term and medium-term

    solutions to the amenity, safety and speed issues on Rosanna Road. 6. Council meets with VicRoads to plan the implementation of solutions to the issues on

    Rosanna Road. Moved: Cr Craig Langdon Seconded: Cr Jenny Mulholland CARRIED

    5. PROSPERITY PROSPEROUS AND SUSTAINABLE LOCAL ECONOMY Nil

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    6. PARTICIPATION COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 6.1 YARRA PLENTY REGIONAL LIBRARY MEETING PROCEDURES LOCAL LAW

    2012 SUMMARY

    To advise Council of the Yarra Plenty Regional Library Meetings Procedure Local Law 2012. Resolution (CO2012/271)

    That Council adopt the Yarra Plenty Regional Library Meetings Procedure Local Law 2012. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED 6.2 WARD FUND ALLOCATIONS SUMMARY

    Eleven Ward Fund Allocation applications have been submitted for consideration:

    1 Councillor Name: Cr Jenny Mulholland Ward: Griffin Funding Recipient: Darebin Parklands Association Amount: $2,000.00 Purpose/Reason: Contribution towards the concept plan and feasibility study for the new Darebin Creek Catchment Environment and Education Centre. Works Completed Yes/No: No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $2,000.00 be allocated to the Darebin Parklands Association.

    2 Councillor Name:

    Cr Steven Briffa Ward: Hawdon Funding Recipient: Montmorency-Eltham RSL Amount: $1,500.00 Purpose/Reason: Supply and installation of wooden posts and galvanised chain to improve protection of the garden in front of the new Cenotaph.

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    6.2 WARD FUND ALLOCATIONS contd Works Completed Yes/No:

    No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $1,500.00 be allocated to then Montmorency-Eltham RSL.

    3 Councillor Name:

    Cr Wayne Phillips Ward: Beale Funding Recipient: Banyule City Council Aged Friendly Development Guidelines Amount: $5,000.00 Purpose/Reason: Contribution towards the development of Aged Friendly Development Guidelines, which are intended to promote accessible housing within the City of Banyule. Works Completed Yes/No: No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $5,000.00 be allocated to Banyule City Council Aged Friendly Development Guidelines.

    4 Councillor Name:

    Cr Steven Briffa Ward: Hawdon Funding Recipient: Banyule City Council Aged Friendly Development Guidelines Amount: $5,000.00 Purpose/Reason: Contribution towards the development of Aged Friendly Development Guidelines, which are intended to promote accessible housing within the City of Banyule. Works Completed Yes/No: No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $5,000.00 be allocated to Banyule City Council Aged Friendly Development Guidelines.

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    6.2 WARD FUND ALLOCATIONS contd

    5 Councillor Names & Wards: Cr Steven Briffa, Hawdon Ward Cr Jessica Paul, Grimshaw Ward Cr Jenny Mulholland, Griffin Ward Cr Craig Langdon, Olympia Ward Cr Wayne Phillips, Beale Ward Cr Peter McKenna, Bakewell Ward Funding Recipient: Banyule Nillumbik Local Learning and Employment Network Amount: $9,000.00 total (Cr Briffa $2,000; Cr Paul $2,000; Cr Mulholland $1,000; Cr Langdon $1,000; Cr Phillips $1,000 & Cr McKenna $2,000) Purpose/Reason: Contribution towards the purchase of an additional vehicle for the Banyule L2P program (a learner driver mentor program to support young learner drivers who do not have access to a suitable vehicle or family members able to help them get the minimum 120 hours of driving experience they need before they can sit the Probationary Licence test). Works Completed Yes/No: No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $9,000.00 be allocated to the Banyule Nillumbik Local Learning and Employment Network.

    6 Councillor Name:

    Cr Craig Langdon Ward: Olympia Funding Recipient: St Bernadettes Parish Primary School Amount: $500.00 Purpose/Reason: Contribution towards the establishment of a vegetable garden to support the Health & Environmental Learning in a School Community Vegetable Garden programme. Works Completed Yes/No: No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $500.00 be allocated to St Bernadettes Parish Primary School.

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    6.2 WARD FUND ALLOCATIONS contd

    7 Councillor Name: Cr Jenny Mulholland Ward: Griffin Funding Recipient: Open House Amount: $1,000.00 Purpose/Reason: Contribution towards Open Houses new Well Being in Schools Program. Works Completed Yes/No: No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $1,000.00 be allocated to Open House.

    8 Councillor Name:

    Cr Jenny Mulholland Ward: Griffin Funding Recipient: Banyule City Council Bushland team Amount: $1,000.00 Purpose/Reason: Contribution towards the clean-up around the original gates at Glenard Parkland. Works Completed Yes/No: No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $1,000.00 be allocated to Banyule City Council Bushland team.

    9 Councillor Name:

    Cr Jenny Mulholland Ward: Griffin Funding Recipient: East Ivanhoe Village Traders Association Amount: $1,000.00 Purpose/Reason: Contribution towards the replacement of the entry and branding signs at East Ivanhoe Village. Works Completed Yes/No: No

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    6.2 WARD FUND ALLOCATIONS contd Paid By Applicant Yes/No:

    No Recommended by Ward Councillor: That $1,000.00 be allocated to the East Ivanhoe Village Traders Association.

    10 Councillor Name:

    Cr Peter McKenna Ward: Bakewell Funding Recipient: Andrew Burgess (Bundoora resident) Amount: $500.00 Purpose/Reason: Contribution towards funding Andrews trip to Nepal with fellow Parade College students to participate in the 2013 World Challenge in Nepal from 24 November to 24 December 2013. Works Completed Yes/No: No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $500.00 be allocated to Andrew Burgess.

    11 Councillor Name:

    Cr Wayne Phillips Ward: Beale Funding Recipient: Eltham Urban Fire Brigade (Country Fire Authority) Amount: $500.00 Purpose/Reason: Contribution towards Eltham Urban Fire Brigade volunteers support, including equipment, presentations and award evenings held for all volunteers. Works Completed Yes/No: No Paid By Applicant Yes/No: No Recommended by Ward Councillor: That $500.00 be allocated to Eltham Urban Fire Brigade.

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    6.2 WARD FUND ALLOCATIONS contd Resolution (CO2012/272)

    That the Ward Fund Allocations for Darebin Parklands Association, Montmorency-Eltham RSL, Banyule City Council Aged Friendly Development Guidelines (x 2 applications), Banyule Nillumbik Local Learning and Employment Network, St Bernadettes Parish Primary School, Open House, Banyule City Council Bushland team, Andrew Burgess and Eltham Urban Fire Brigade be approved for payment and the beneficiaries be notified of Councils decision. Moved: Cr Peter McKenna Seconded: Cr Jenny Mulholland CARRIED

    7. STRATEGIC RESOURCE PLAN - USE OUR RESOURCES WISELY 7.1 REVIEW OF COUNCILLOR RESOURSE, EXPENSE AND ENTITLEMENTS POLICY SUMMARY

    To seek Council endorsement of the reviewed Councillor Resource, Expense and Entitlements Policy (attached) which has been reviewed and amended to include a number of updated provisions in readiness for the commencement of a new term of Council post the Council election in October 2012. Resolution (CO2012/273)

    That Council adopt the (attached) amended Councillor Resource, Expense and Entitlement Policy, including the (attached) Councillor IT Guidelines as referenced in the Policy. Moved: Cr Wayne Phillips Seconded: Cr Peter McKenna CARRIED 7.2 CERTIFICATION OF THE 2011/2012 FINANCIAL STATEMENTS, STANDARD

    STATEMENTS AND PERFORMANCE STATEMENT SUMMARY

    To approve in principle the Financial Statements, Standard Statements and Performance Statement for 2011/2012 which forms part of Councils Annual Report. Resolution (CO2012/274)

    1. That Council approves, in principle, the Financial Statements for 2011/2012. 2. Council approves, in principle, the Performance Statement for 2011/2012. 3. Council approves, in principle, the Standard Statements for 2011/2012.

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    7.2 CERTIFICATION OF THE 2011/2012 FINANCIAL STATEMENTS, STANDARD STATEMENTS AND PERFORMANCE STATEMENT contd

    4. Council authorise its Councillor representatives on the Audit Committee, being

    Cr Jenny Mulholland, Cr Steven Briffa and in either of their absence, Cr Tom Melican, as substitute to approve the Financial Statements, Standard Statements and Performance Statement for 2011/2012 in their final forms, after any changes recommended or agreed to by the Auditor-General have been made.

    5. Upon receipt of the Auditor-Generals report on each of the Statements, a report to

    Council be prepared as soon as is practicable to consider and adopt the 2011/2012 Annual Report, inclusive of the Financial Statements, Standard Statements and Performance Statement.

    6. Officers submit a copy of the 2011/2012 Annual Report, including the Financial

    Statements, Standard Statements and Performance Statement to the Minister on or before 30 September 2012.

    Moved: Cr Jenny Mulholland Seconded: Cr Peter McKenna CARRIED 7.3 ASSEMBLY OF COUNCILLORS SUMMARY

    In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

    RECORD OF ASSEMBLIES

    1 Date of Assembly: 20/08/12 Type of Meeting: Councillor Briefing Matters Considered: - Flood Management Plan

    - City Plan Policies (Planet, Participation and Prosperity Strategies)

    - Diamond Valley / Eltham Swim Clubs at WaterMarc, Macleod YMCA and Liat Way Swimming Pool

    - Defined Benefit Superannuation Shortfall - Flintoff Street Office options

    Councillors Present: Steven Briffa Craig Langdon Peter McKenna Tom Melican Jenny Mulholland Jessica Paul Wayne Phillips

    Staff Present: Sauro Antonelli, Director Community Programs Ramesh Choudari, Director City Services Scott Walker, Director City Development Vincent Ryan, Manager Strategic & Economic Development Daniel Kollmorgen, Manager Development Services John Milkins, Environmental Sustainability Coordinator Peter Utri, Manager Organisational Performance

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    7.3 ASSEMBLY OF COUNCILLORS contd Matthew Tibb, Manager Financial Services Others Present: Nil Conflict of Interest: Nil

    2 Date of Assembly: 24/08/12 Type of Meeting: Greensborough Project Steering Committee (GPSG) Matters Considered: 1. RALC & associated works construction progress

    2. Community Space progress 3. Communication / Community Consultation 4. Other Business final meeting thank you to

    Councillors for their time and input

    Councillors Present: Steven Briffa Peter McKenna

    Staff Present: Simon McMillan, CEO Sauro Antonelli, Director Community Programs Ramesh Choudari, Director City Services Scott Walker, Director City Development Arun Chopra, Manager Major Projects & Infrastructure Tom Zappulla, Place Manager Greensborough Project Allison Beckwith, Manager Leisure, Recreation & Cultural Services Peter Utri, Manager Organisational Performance

    Others Present: Nil Conflict of Interest: Nil

    3 Date of Assembly: 27/08/12 Type of Meeting: Confidential Councillor Briefing Matters Considered: Redevelopment of Greensborough contractual matters Councillors Present: Steven Briffa

    Craig Langdon Peter McKenna Tom Melican Jenny Mulholland Jessica Paul Wayne Phillips

    Staff Present: Simon McMillan, CEO Sauro Antonelli, Director Community Programs Ramesh Choudari, Director City Services Scott Walker, Director City Development Peter Utri, Manager Organisational Performance Arun Chopra, Manager Major Projects & Infrastructure

    Others Present: Nil Conflict of Interest: Nil

    4 Date of Assembly: 27/08/12 Type of Meeting: Councillor Briefing Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 27

    August 2012 (excluding confidential items) as listed below:

    1.1 10 Borneo Court, Heidelberg West 3.1 269 Ryans Road, Eltham North - Proposed Sale of Land

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    7.3 ASSEMBLY OF COUNCILLORS contd 3.2 Flood Management Plan

    4.1 7 Curzon Street, Ivanhoe - Proposed Sale and Exchange of Land

    5.1 Supplementary Valuation 2/2012 6.1 Participation, Prosperity and Planet Policy and Strategy

    Formalisation 6.2 Ward Fund Allocations 7.1 Assembly of Councillors 9.1 Draft Ivanhoe Structure Plan 9.2 Cessation of Membership to Municipal Association of

    Victoria

    Councillors Present: Steven Briffa Craig Langdon Peter McKenna Tom Melican Jenny Mulholland Jessica Paul Wayne Phillips

    Staff Present: Simon McMillan, CEO Sauro Antonelli, Director Community Programs Ramesh Choudari, Director City Services Scott Walker, Director City Development Gina Burden, Manager Governance, Information & Laws Sandy Grosz, Coordinator Governance & Information Peter Utri, Manager Organisational Performance James Kelly, Engineering Services Coordinator Vincent Ryan, Manager Strategic & Economic Development Ben Smith, Economic Development Coordinator

    Others Present: Nil Conflict of Interest: Nil

    Resolution (CO2012/275)

    That the Assembly of Councillors report be received. Moved: Cr Peter McKenna Seconded: Cr Craig Langdon CARRIED

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    8. SEALING OF DOCUMENTS 8.1 SEALING OF DOCUMENTS 10 SEPTEMBER 2012 Resolution (CO2012/276)

    That the Common Seal of the Banyule City Council be affixed to the following documents: 1. Transfer of Land between NK Investments One Pty Ltd and Banyule City Council to

    transfer into Councils name part of Lot 2 on Plan of Subdivision PS602283E and being the whole of the land comprised in Certificate of Title Volume 11119 Folio 678 being the title to the 35 public car parking spaces located within the basement of the (Woolworths/Quest) building at 72-84 Upper Heidelberg Road, Ivanhoe.

    Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon CARRIED

    9. NOTICES OF MOTION 9.1 SAFETY IMPROVEMENTS FOR MONTMORENCY SOUTH PRIMARY SCHOOL SUMMARY

    Cr Steven Briffa submitted a Notice of Motion.

    Resolution (CO2012/277)

    1. That Council consider $90,000 in the 2013/14 budget towards safety and amenity improvements around the Montmorency South Primary School.

    2. That Montmorency South Primary School be thanked for their offer to enter into a joint

    partnership to improve the local area. 3. That Montmorency South Primary School be so advised of 1 and 2 above. Moved: Cr Steven Briffa Seconded: Cr Wayne Phillips CARRIED

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    10. General Business 10.1 CONGRATULATIONS - 'BACK TO THE BERG' 75TH ANNIVERSARY OF THE

    CENTRE IVANHOE

    Cr Jenny Mulholland asked that Council congratulates everyone that was involved in Saturday nights Back to the Berg event held at The Centre Ivanhoe to celebrate the 75th Anniversary and completion of this iconic venue. The creative and functional design concept has seen the building sustainably fulfil and support municipal, administrative, community and public needs for the past 75 years. Opened in 1937 the then Heidelberg Town Hall has been a great venue for community, public and corporate events and functions. It was a fantastic event with over 310 people in attendance and the dance floor was full of energy all night. The night had an array of entertainment including the JW Swing , accompanied by vocalist Keren and David Mooney. Guest vocalist appearing with the Orchestra were John Lidgerwood, Ben Lee, and Daina Jowsey to sing some classic swing tunes. The Silver Service Jazz Band performed Jazz numbers from the 1920's-1950's accompanied by Geoff Orr, Kevin Morrow and John Wanner. Guest vocalist appearing with the Jazz Band were Dorothy Baker and Pattie Lewis. Council would like to take this opportunity to thank the staff at The Centre Ivanhoe for planning and organising a wonderful evening, with support from Spotless and their team of chefs and service team for the wonderful cuisine. Support of Monaco Sound and 'To The Bride and Groom' for the styling of the Great Hall. It was an outstanding event and production showcasing the venue. 10.2 CONGRATULATIONS TO THE IVANHOE PARK CROQUET CLUB - OPENING OF

    SUMMER SEASON 2012/2013 - 99 YEARS OF CROQUET

    Cr Jenny Mulholland asked that Council congratulates the Ivanhoe Croquet Club for their Opening of the Summer season 2012/2013, celebrating 99 years. 10.3 OPENING OF WATERMARC Cr Peter McKenna made a vote of thanks to Council officers and all involved in organising the opening of WarterMarc on Sunday, 9 September 2012.

  • MINUTES ORDINARY MEETING OF COUNCIL 10 SEPTEMBER 2012

    These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 24 September 2012 33

    10.4 VANDALISM OF PRIMARY SCHOOL SITES IN BELLFIELD Cr Craig Langdon wanted Council to note that the school sites in Bellfield are continuing to be vandalised and no action is being taken by the State Government.

    11. Urgent Business Nil Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 12.1, 12.2, 12.3 12.4, 12.5 and 12.6. Moved: Cr Jenny Mulholland Seconded: Cr Steven Briffa CARRIED The Meeting was adjourned at 10.55pm. The Meeting was closed to the public at 11.00pm.

    DATED:........................... DAY OF ........................... 2012

    ............................................. CHAIRPERSON