Oregon Job’s Daughters Grand Session 2014

OREGON JOB’S DAUGHTERSGRAND SESSION2014June 26-28, 2014

TABLE OF CONTENTSEvent Schedule (DRAFT, changes may come)General InformationThings to Remember Hotel InformationRegistration InformationMeal Package MenuFormsRoom Maps

THURSDAY - GRAND SESSION

NOT FINAL

FRIDAY - GRAND SESSION

NOT FINAL

SATURDAY - GRAND SESSION

NOT FINAL

SUNDAY - GRAND SESSION

• Oregon room 8-12pmo Coffee service

• Hotel Late Check out request for 1pm (those in the meeting)• 6 GUESTS

NOT FINAL

GENERAL INFO (1 OF 2) Grand Session is June 26-28 and will be located at Red Lion Hotel Salem Registration for 2014 Grand Session Requires 3 Forms

1. Registration Form2. Meal Form3. Hotel Reservation Form

All Registration forms are due by June 1st including full payment $25 Late fee will apply if postmarked after June 1st

Late fee will be collected at Grand Session Registration, prior to receiving the Bethel Grand Session Package

2014 Meal Package cost per person (full menu included in this information) $135 per person Including Dessert Formal Banquet is Plated (2 choices), all other meals are Buffet

Meal package per person attending all 3 days include (required) Thursday Dinner Friday Lunch & Dinner Saturday Lunch & Dinner

Individual pricing for each meal will be offered as well, for attendee’s that only come for 1 or 2 meals, price will vary by meal (Lunch vs Dinner vs Breakfast)

No Thursday Lunch is offered, however there is a restaurant onsite

GENERAL INFO (2 OF 2) Competitions start at 9:00am on Thursday

Bethels should not feel pressured to come on Wednesday night Grand Bethel Installation is Saturday evening

Followed by a Dance Hotel Check in is 3pm For Bethels choosing to check out on Saturday

12pm Check-out time Luggage and personal items should be packed into your vehicles no

later than noon Grand Session Package Includes:

Convention & Registration Fees Meal Package which includes 5 meals: Thursday Formal Banquet,

Friday Lunch and Dinner, Saturday Lunch and Dinner Hotel guests receive full breakfast buffet included with your nights

stay Competitions and Oregon Jobie Congress Installations & Dance Fun Night and Pool Party GGC Business Sessions Friendship & FUN!!!

THINGS TO REMEMBER Bring your current Dues card If you are a Grand Bethel Officer or Choir Member don’t forget

your medallion and ritual Bring your robe, headband, white shoes, white hose/knee highs,

long white slip, capes, crowns, bobby pins, and safety pins. Medical Releases: Have each daughter and her parents

complete 2 copies. Have one inside each chaperone’s vehicle.

NO OUTSIDE FOOD is allowed in the conference area– NONE! This includes selling tables!

Cost of your Grand Session Meal Package includes the 19% gratuity required by our contract.

HOTEL (1 OF 2) Room Information

$85 + 10% tax ~$93.50 per night Double Queen (Girls ONLY) or King with roll away (same pricing) Room rate include a Breakfast Buffet –

Scrambled eggs, breakfast potatoes, fruit, pastries, muffins, orange juice or coffee

ALL room reservations MUST be done through the Hotel Reservation Form DO NOT CONTACT THE HOTEL DIRECTLY TO RESERVE YOUR ROOM

In order to avoid being charged up front for the first day of your stay, we are doing all reservations via the Hotel Reservation Form

YOU will still need to contact the hotel AFTER the finalized reservation form has been submitted to the hotel, to provide a credit card number to guarantee your room Hotel may only be contacted AFTER June 10th, but

BEFORE June 22nd IF no Credit Card Number is provided to the Hotel prior to

June 22nd, the hotel room WILL BE CANCELLED Red Lion Hotel Salem

3301 Market Street NE, Salem, OR 97301 Tel: 503-370-7888 | Fax: 503-370-6305

HOTEL (2 OF 2) We have very limited 2 Queen bed rooms (max 4 occupants each)

2 Queen bed rooms will be assigned to Bethels based on the number of girls attending Grand Session 2 Queen bed rooms will ONLY be assigned to girls for

occupancy However, since 2 Queen bed rooms are so limited, some girls

may still need to use a King + Twin rollaway room ALL Adults will need to share King + Twin rollaway rooms (max 3

occupants each) NOTE:

No rollaway will be provided or planned for unless noted on the Hotel Reservation Form

Due to the limitations, we reserve the right to move folks into King + Twin rooms if needed - please complete the Hotel Reservation Form with as much detail as possible to enable us to get everyone a bed to sleep in, as close together as possible

REGISTRATION (1 OF 3) This information is designed to assist you in filling out the

registration form If you need further assistance, please contact

Sophia Kimball-Allen - Arrangements Chairman at (971) 998-7472 [email protected]

Registration for 2014 Grand Session Requires 3 Forms1. Registration Form2. Meal Form3. Hotel Reservation Form

All Registration forms are due by June 1st including full payment $25 Late fee will apply if postmarked after June 1st

Late fee will be collected at Grand Session Registration Late fee payment must be provided, before receiving the Bethel

Grand Session Package that includes badges and the Grand Session Booklet

Please have your Daughters and adults make their checks payable to your local Bethel Bethels should then issue a SINGLE CHECK payable to the GGC

of Oregon for the entire amount due for all participants Exception is if you are an adult registering separately from a

Bethel

mailto:[email protected]

The “Responsible Person” is the adult (usually the Bethel Guardian) designated to pick up the packet at the registration table at Session Please include a telephone number for this person, in case we have any

questions The same form should be used for both Daughters and Adults Keep a copy of the completed form for your reference/records

Name and Title: Please use your name and the titles by which you wish to be introduced.

Delegate Code: D: Job’s Daughter C: Child (anyone under the age of 18 who is not a member of Job’s

Daughters) V: Voting Delegate (EBGC, PBG, PABG) N: Non-Voting (Adults attending session as chaperones, parents and

guests.) Additional Costs:

$10 - GGC Credential Fee – paid by all members of the GGC $25 - Late Fee for registration postmarked after June 1

REGISTRATION (2 OF 3)

Refunds - Refunds will be allowed only if the Grand Guardian Council is able to sell your registration packet to another person. Refund checks will be issued after Grand Session and

only with the approval of the Arrangements Chair

We are looking forward to seeing you at Grand Session. Please call if you have any questions or concerns.

Sophia Kimball-Allen, 2014 - Arrangements Chairman (971) 998-7472 or email: [email protected]

REGISTRATION (3 OF 3)

mailto:[email protected]

2014 MEAL MENU CHOICES (1 OF 2)Meals included with Meal Package ($135) Thursday Formal Dinner Banquet choicesPrime Rib

Slow Roasted, au jus & creamed horseradishHazelnut Chicken with Cranberry-Honey Glaze

Hand-breaded Chicken breast with savory sweet glazeVeggie – Valley Grill Pasta

Ziti pasta in a zesty alfredo with hazelnuts, cranberries, parmesan and baby spinach

SIDES – Mixed greens with tomatoes, cucumber, shredded carrot and choice of Ranch or Italian dressing and dessert

Friday Lunch Hamburger Buffet

Tossed garden greens, creamy pasta salad, potatoes salad, grilled burgers (or Veggie burger) with buns, grilled all beef jumbo hot dogs, baked beans, chips & fresh baked cookies

Friday Buffet Dinner ChoicesSmoked Brisket with Bourbon BBQ Glaze

Slow roasted and covered with a sticky sweet bourbon sauceChicken Alfredo

Chicken in a Garlic cream sauce served over chef’s choice pastaSIDES: Mixed Green Salad, Fruit Salad with peach yogurt, seasoned green beans & seasoned baby carrots, , dinner roll & dessert

2014 MEAL MENU CHOICES (2 OF 2)Saturday Lunch Choices - All Job’s Daughters & Alumni LuncheonRogue River Picnic Buffet

Deli meats to include roast beef, honey glazed ham, smoked turkey, and dry salami, assorted cheeses, assorted breads, pasta salad red potato salad, tossed green salad with assorted dressing and fresh baked cookies. Veggie: Chipotle Veggie Wrap

Saturday Dinner Choices The McKenzie River Buffet

Grilled chicken breasts, champagne salmon with hollandaise sauce, roasted red potatoes, steamed garden vegetables, sliced fruit display, mixed greens with assorted dressings, Italian pasta, vegetable Crudites, assorted dinner rolls & assorted mousse cakes

$135 Daughter CODE "D" $35 Child CODE "C" $35 Voting Delegate CODE "V" $45 Non-Voting Delegate CODE "N" $45

Grand Session Registration Fee

GGC Credentials Total Fees

PHQ MM RP MYA ORA D C V N$35 Child/Daughter

$45 Voting/non voting Delegate

$10/GGC Member M

eal

Pac

kage

Indi

vidu

al

Din

ner $

33

Indi

vidu

al

Lunc

h $2

0

Indi

vidu

al

Bre

akfa

st

$15

Reg + GB/GGC

Fee + Meals

EX Jobina Mick Director of Epoch, PGG X X X X X 45.00$ $ 10.00 $ 135.00 $ 190.00 1

2

3

4

5

6

7

8

9

10

*Meal packages are required for attendees that are attending the entirity of Grand Session. We are offering Individual meal prices ONLY for those that are coming for a small portion of Grand Session.

These are voting members of the GGCThese are adults who are not voting members of the GGC

Grand Session 2014

Session Meal Package (required*)

Please send all three Forms (Registration, Meal & Hotel Reservation forms) + Payment to: Grand Session Registration @ 11364 SW Ironwood Loop, Tigard, Oregon 97223

Red Lion Hotel, Salem, Oregon - June 27-29Registration forms and all fees must be postmarked by June 1, 2014, to avoid the $25 Late Fee

Please LEGIBLY PRINT or TYPE the information - This will be used to create your Badge for Grand Session

Registration Form

Total Registration, Credential and Meal Fees

The fees for registration are as followsThe meal package includes Thursday Dinner, Friday Lunch and Dinner and Saturday Lunch These are members of Job's Daughters; includes registration and convention fees

Title of Individual

Place "X" in appropriate columns

Delegate Code (indicate one)

Total Count

MealsName of Individual

(Please keep the same order of names, on both this form & the

Grand Session Meal Form)

These are Jobie-to-be and any children under the age of 9

Bethel Number: ________ _____ of _____ Pages

BETHEL NUMBERFriday Lunch

(INCLD)

Saturday Lunch (INCLD)

Saturday Dinner (INCLD)

Name of Individual(Please keep the same order of names, on both this form

& the Grand Session Registration Form) P

rime

Rib

Haz

elnu

t Chi

cken

with

C

ranb

erry

-Hon

ey

Gla

ze

Veg

gie

– V

alle

y G

rill

Pas

ta

Ham

burg

er B

uffe

t

Sm

oked

Bris

ket w

ith

Bou

rbon

BB

Q G

laze

Chi

cken

Alfr

edo

Rog

ue R

iver

Pic

nic

Buf

fet

The

McK

enzi

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iver

B

uffe

t

EX Jobina Mick X X X X X

1

2

3

4

5

6

7

8

9

10

Please LEGIBLY PRINT or TYPE the information - This will be used to create your Badge for Grand SessionRegistration forms and all fees must be postmarked by June 1, 2014, to avoid the $25 Late Fee

Red Lion Hotel, Salem, Oregon - June 27-29

Grand Session 2014Meal Form


Thursday Dinner (INCLD) Friday Dinner (INCLD)

Dietary Restrictions

To ensure the correct meals are given to each individual, please make sure the order of individuals is the same as on the GS Registration form

TOTAL COUNT

None

MEAL CHOICES


PHONE # PHONE # 541-555-5555Room Count

(1-10 or 11-20) OCCUPANT NAME ADULT YOUTH

SHARE KING

(Y or N)

SHARE QUEEN (Y or N) ROOM NAME ADULT YOUTH

SHARE KING

(Y or N)

SHARE QUEEN (Y or N)

1 1 SALLY MAE ROSE X Y Y

2 2 LUELLEN FITZGERALD X Y Y

3 34 4

1 1 SUE SMITH X Y Y

2 2 MAVIS LORENCE X Y Y

3 TWIN 3 KELLY PLUM X N NA

4 4

1 1 RICK SAIL X Y Y

2 2 SHARON SAIL X Y Y

3 34 4

1 1 LINDSEY TAVOR X Y Y

2 2 BETH SMITH X Y Y

3 3 SYNDEY ELLIOT X Y Y

4 4 ROWEN DAX X Y Y

1 1 VELMA KING X Y Y

2 2 RAE FALLEN X Y Y

3 3 SINA BENSON X Y Y

4 4 SHANNON BLUE X Y Y

Grand Session 2014

Red Lion Hotel, Salem, Oregon - June 27-29Registration forms and all fees must be postmarked by June 1, 2014, to avoid the $25 Late Fee

Please LEGIBLY PRINT or TYPE the information - This will be used to create your Badge for Grand Session


BETHEL GUARDIAN BETHEL GUARDIAN Jobina Mick

HOTEL RESERVATION & ROOM SLEEPING ARRAIGNMENT FORM

We have very limited 2 Queen bed rooms (max 4 occupants each), based on # of girls attending Grand Session , we have assigned ALL 2 Queen bed rooms BY BETHEL for girls ONLY. However, since 2 Queen bed rooms are so limited, some girls may still need to use a King + Twin

rollaway room. ALL Adults will need to share King + Twin rollaway rooms (max 3 occupants each). NOTE: no rollaway will be provided or planned for unless noted below on the form. Due to the limitations, we reserve the right to move folks into King + Twin rooms if needed - please

complete this form with as much detail as possible to enable us to get everyone a bed to sleep in, as close together as possible.BETHEL RESERVATION EXAMPLE

BEDS BEDS

1KING

3KING

2KING

4QUEEN

QUEEN

5QUEEN

QUEEN

URGENT MUST READ: Sophia Kimball-Allen will call each Bethel Guardian by J une 10th to confirm room configurations. Once that confirmation call is completed, rooms must then be guarenteed by credit card.

Whomever is paying for each room, must call Red Lion Salem @ 503-370-7888 and provide a credit card # to secure the room. IF no Credit Card Number is provided to the Hotel prior to June 22nd, the hotel room WILL BE CANCELLED


20

THURSDAY MEETING ROOMSPerforming Arts Performing Arts

Ritual

Ritual

Arts & Crafts

Arts & Crafts

Bethel Selling Tables & ALL Registration

CAV Training

6’ Competition Registration Tables

Ritual

Meal Room

Pool

Oregon RoomGrand Secretary

Registration

FRIDAY MEETING ROOMSGGC

Business Meeting

Gather for Grand Bethel

Ceremony

Fun Fun FunRegistration

Ritual

Meal Room

Oregon Jobie

Congress

Nearer My God to Thee


Necrology Ceremony

SATURDAY MEETING ROOMSRitual

Meal RoomRegistration

GGC Gather for Installation

& Grand Bethel

DANCE


SUNDAY MEETING ROOM

Oregon RoomSunday Meeting

Documents

Oregon Job’s Daughters Grand Session 2014