Pre Proposal ConferenceOrganics Processing Services

City of San José

February 11, 2010 Roosevelt Community Center

Green Goals Driving InnovationGreen Goals Driving Innovation San Jose’s Green Vision Plant Master Plan

Climate Protection Plan

Zero Waste Strategic Plan

Organics to Energy Plan

Commercial Solid Waste System RedesignCommercial Solid Waste System Redesign

• Service Enhancement Goals

• Combined Diversion of 75% System Wide

• Options for Proposer Innovation

• Partnerships for Optimal Performance

• Commencement and Agreement Term

Commercial System VisionCommercial System Vision

Variables and AdjustmentsVariables and Adjustments

• Account Data– Additional data released as available

• Minimum Performance Standard– Six month adjustment period

• Organic Stream Tonnages– Definition of contamination and pricing ranges

• Facilities– Plans should address facility implementation

• Costs– Cost adjustments

Phased RFP – Separate AgreementsPhased RFP – Separate Agreements

Addendum for collections RFP5-4-2010

OP RFPdue4-2-2010

Release OP PRF2-4-2010

Questionsfor OP RFP2-19-2010

Release Collection RFP4-2-2010

Collection RFP due 8-6-2010

Pre-proposalMeetingCollections RFP

Pre-proposalMeetingOP RFP2-11-2010

Collection RFP

Processing RFP

Specs

Addendum for collections RFP5-4-2010

OP RFPdue4-2-2010

Release Collections RFP4-2-2010

Time LineTime Line

DecAug Sep Oct NovJulyApril May JuneFeb MarchJan

Release OP PRF2-4-2010

Questionfor OP RFP2-19-2010

DecAug Sep Oct NovJulyApril May JuneFeb MarchJan

Collections RFP due 8-6-2010

Negotiations

Council action on award

Agreement execution

Evaluations of OP RFPEvaluation of both RFPs to find best combination

2010

2011

Specs

Negotiations

Specification of Organic StreamsSpecification of Organic Streams

• Proposals for One or Multiple Streams

• Specifications for Each Stream– Types of materials allowed

– Contamination

– Prohibited materials

• Per-ton Fees Adjustable– Volume and streams accepted

• Alternative Proposals for Technical Innovation

Project RequirementsProject Requirements

Transfer Diversion

Optional Technical Proposals

Environmental Stewardship

Organics Material MarketingProcessing

Data Collection and Reporting

Transition and implementation

Cost ProposalsCost Proposals

• Cost Forms– 1. Facility Information

– 2. Processing, Transport, Transfer,

Alternative– 3. Optional Proposal Costs (if applicable)

• Guidelines and Instructions

Procurement ProceduresProcurement Procedures

• Timeline Key Dates

• Minimum Qualifications for Responsiveness– Five (5) years providing O.M. processing services

– One year continuous O.M. processing -15,000 T

– Certified in Attachment C - Proposer Certification

• All Documents on BidSync

• Single Point of Contact - Purchasing

Required SubmittalsRequired Submittals

• Submit all Required Attachments– Signed Proposer Certification Form,

Attachment C

– Proposal Bond (bid security), Attachment E

– Exemplar Agreement, Attachment G

• Optional Attachments– Local and Small Business

• Cost Proposals and Financial Statements in separate sealed envelopes

Evaluation for Best ValueEvaluation for Best Value

• Section 14 - Key Criteria• Attachment A – Project Requirements• Criteria Weight

Qualifications and Experience 25%

Cost proposal30%

Technical Proposal 30%

Environmental Stewardship 5%

Small Business 5%

Local Business Preference 5%

Next StepsNext Steps

• Question Submission• Posting of Addenda• Additional Information to be Released• Proposal Submission• Release of Collection RFP

• Questions?