Upload
kevin-lee
View
224
Download
0
Tags:
Embed Size (px)
Citation preview
Organization Techniques
Kitty Chiono Cortez
Nueva Galicia Genealogical Society
March 6, 2010
Overview
• Gather Documents
• Type up tags
• Scan
• Document Index
• Post-a-note Numbers
• Cross Reference in Software
• Binder
Gather Documents• Be consistent with
your write ups– Same Elements – Same order
Type up tags
• Again be consistent– Same elements– Same order
Type up tags – continued
• Location, location, location
Scan Documents
• Create Digital Folders Before Scanning• Create Folders and Sub-Folders• Don’t Limit Yourself to My Folder List
Root Folders
Surname Folders
• Be creative• Unique Templates• Indexes to Binders
DeSantiago Sandoval Pedigree Division
Sub Folders Within Each Surname
Baptism Folder
Consistent naming
Multi Page Documents
• Considered one document
Family Group Sheets
– Include date when naming files to be updated. – Delete obsolete files.
Now to File the Hard Copies of your
Documents• This method enables you to find any
document within two minutes.
DeSantiago Document Index
Apply Post-a-Note Numbers
• Modify Post-a-Notes
Document Numbers in Software
Document Number in Software
• Try entering your Document Number into different fields.
Finalize
File your documents in your Surname Binder
Include Alphabetical and Numerical listing of Document Index