Organizing Your Life

8/13/2019 Organizing Your Life

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Organizing Your LifeFrom the Inside Out

By:


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Does this sound like you?

Why is there never enough time in the day to do everything I need to do?

How can I possibly get to my office in 5 minutes?

Im always late in the morning because I can never find the clothes I want to wear.

I dont do as well as I want on assignments because I always seem to forget to dosome part of it

I get myself or other people stressed out because Im always forgetting where I putthings, times when things are happening, or what Im supposed to be doing.


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Why Organization Skills?

Why Are Good Organizational Skills Linked to SuccessinEVERYTHING?

Allow you to work efficiently

Reduce stress

They buy you time and energy and take your potential to new level

Minimize of chaos and disorder


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Organizational Skills: Myths

Myth: Organizing is the same as being neat.

Fact: Organizing is not about how a space looks, but how it functions.

Myth: Being organized is a talent youre either born with, or not.

Fact: Organizing is a learnable skill.

Myth: Organizing is about throwing things away.

Fact: You can keep everything that you want and still get organized.


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Roadblocks to Good Self Organization

Homeless items and tasks

Inconvenient storage

Overly complex organizational systems

Having more stuff than space available

The out of sight, out of mind mindset

Fear of losing your individuality

The belief that organizing is boring

Unclear goals and priorities

SelfOrganization

Areas

Space and

physicalpossessions

TimeTasks


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The 3-Step Plan to all Organizational Tasks

Analyze Strategize Attack


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Step 1: Analyze

Identify:1. Whats working and whats not

2. Essential vs Would be nice tohave

3. Pay-off will be for you to getorganized

4. Specific problem/hurdle

Analyze Strategize


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Step 2: Strategize

Two important strategies areincorporated here:

Use the Kindergarten Model Clear areas, zones, or tasks broken down

and clearly labeled so there can be no

confusion

Estimate the time it will take to do theorganization

Analyze Strategize


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Step 3: Attack

The approach here will depend on which organizationalproblem you are attacking. This could include:

Space or physical possessions (i.e. MP3 collection,your bedroom closet)

A task or assignment (i.e. a report, analysis,notes)

Organizing your time (over a day, a week, a

month)

Analyze Strategize A


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Attacking a Space

Go through each possession and group ofsimilar itemsa. Sort

Get rid of duplicates, excess, undesirable andirrelevantb. Purge:

Decide where items you keep will livec. Assign a Home

Use containers to keep items separated. Containerize

Maintain and update your system over timee. Equalize


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Attacking Time

Write all activities in your plannera. Write it down

Estimate how long each task will takeb. Add it up:

Designate when each task will be completedc. Decide when:

Put your plan into actiond. Execute your plan


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Free powerpoint template: www.brainybetty.com

4Ds Concept:

Use 4Ds concept to combatTime OrganizationChallenges

Delete

Delay

Diminish

Delegate


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Time Organization Challenges-2 Ps: Procrastination andperfectionism!!!

Some people say they workbest under pressure. Mostpeople just scrape by when

working against the clock,and are not able to do theirbest work.

None us are perfect and none expects your work toperfect either. Delaying onot handing something in

until it is perfect in youreyes typically leads to apoorer mark than if you hhanded in your best worktime.

Procrastination Perfectionism


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Organizing a binder for a subject area:

Use one binder for each subject

Separate and label sections of the binder appropriately such as notes,assignments, tasks, action steps, important contacts, expectedoutcome, deadline etc.

Do not overload binders until the rings can barely close use multiple bind

to split up units if needed

Ensure that all pages are secured neatly in the binder dont shove it in ahope to find it later!


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Completing Daily work Immediately write down your assignment in your planner

Clearly label the pages on which you are completing the work asand include the date

Make any additions or corrections to work/notes each time it istaken up make notes if you need to go back and review concepts

Decide if it makes sense to keep the printed copy of all officeassignments in binders


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Do you need to spend money to be organized?

Everyone has a different organizational style, and for some employees/workers ,having organizational stuff seems to help them want to be and stay organized

Here are some examples of organizational items that may help you Rememberthat your Pearson agenda was free!

Folders Duo-tangs

Highlighters Pencil case or box Tote containers of different size

Sticky notes Tabs

Labels Dividers Plastic cover sheets


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In Summary

Organizational skills are not genetic we all have to work at themthroughout our life

The time it takes to get organized is worth it it saves you bothtime and stress in the long run

There is no one size fits all organizational system it truly hasto complement your interests and tendencies

Good organization requires maintenance for it to be effective youre never really done organizing your space, time, or work


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Office tools that can be used for organization


IMPLEMENTING CHANGE

TECHNOLOGY PEOPLE

RESISTANCE

MUTUAL ADJUSTM

TASK

STRUCTURE


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ADAPTING TO CHANGE

The rate of magnitude of changes that effort organization are increasing dramatically

E-commerce

Laser surgery

Mobile communication

War of terrorism Global worming GMO The aging population, etc.



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MANAGEMENT CHALLENGES

Difficulties of managing change

Adjusting technology and organization for optimal fit


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Makingarrangements

Attending meetings

Long agendaCost of meetings

Between-meetingactivities

Problems of all work groups


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Workingwith Softwares

When you first open Microsoft Project 2007 it shows a blank task list and a blank Gchart. If you then access the Help button on the top toolbar a range of topidisplayed such as creating a project, creating tasks, building a schedule, manamultiple tasks, managing resources and assignments and view management.

Each of these areas breaks down into specific topics. For example on the creatiproject page articles include creating a new project, creating a new project fromexisting project or database, the use of templates and saving a project. By loothrough all of the six areas shown in the slide you will rapidly gain a good wor

knowledge of how to use Microsoft Project which can easily be updated to work later versions


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Mind Mapping Software

Mind maps are, by definition, a graphical method of taking notes. The visual basof them helps one to distinguish words or ideas...

They generally take a hierarchical or tree branch format, with ideas branchininto their subsections.

Mind maps allow for greater creativity when recording ideas and information, awell as allowing the note-taker to associate words with visual representations.


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Uses of Mind Mapping

Daily Schedule of Tasks Tasks to be done at certain times of the day can be

placed on a map like similar to points of a clock

Motivational Tool

Start picturing the project and its end result


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Added features through software Layout conversion to standard outline

Integration with personal information managementand project management software

Calendar items

Tasks

Project Diagrams

Insert Hyperlinks


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Create PDFs and place on web pagesConstruction through web conferencing



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Buzan's iMindMap Buzan Online Ltd

MindManager Mindjet

MindMapper SimTech Systems

MindView MatchWare

XMind Pro XMind Ltd.


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Thank You

Documents

Organizing Your Life