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One-Stop Online Processing and ReportingSystem for Energy Contracts (OSOPRSEC)

Department of Energy (DOE)

Focus Group Discussion

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5 Key Result AreasExecutive Order 43 Sec. 2

Transparent, accountable, and participatorygovernance

Poverty reduction and empowerment of the poorand vulnerable

Rapid, inclusive, and sustained economic growth Just and lasting peace and the rule of law Integrity of the environment and climate change

adaptation and mitigation

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Current Situation

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Project Overview

To promote transparency for good

governance and efficient quality of

public service.

Harmonization of the process in the

approval process of the energy

resources service contracts (ERDB

and REMB)

Process map, systems design and

project proposal

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RE-ENTRY PROJECT PLAN[Logical Framework]

Narrative Summary Objectively Verifiable Indicator Means of Verification Assumption

OVERALL OBJECTIVE

Increase Investments for energy exploration anddevelopment that promote Climate ChangeMitigation

Percent Increase in investments compared to

previous year 2011 Bureau of Investments

(previous year investment vscurrent year uponimplementation

PURPOSEProposal for on-line system for one stop shopaccess developed Completed proposal for Coal, Petroieum andRE , Percent in cycle time, percent reduction in

steps

Annual performance-basedreport of the agency Philippine Energy Planimplemented Updated Citizen's Charter

RESULTS1.1.Energy contract processing harmonized Completed Process map existing vs new and

reduction of the number of steps in processing inDOE transactions

Citizens Charter/Clientsurvey Bureau's approval on theproposal met

1.2 OSOPRSEC system designed Approved process flow chart Updated Citizen charter IT schools on the jobprograms adapted

1.3 OSOPRSEC project proposal developed Budget allocated for the project and 3 draftdocumentation submitted Final documentationsubmitted

ACTVITIES1.1.1. Review current process of energy contractsand assess causes of delays of delivery of service Process map and delay matrix Report and Memo Mancom approval to pursuethe project1.1.2. Define alternate process and map thechanges from current process New process map Citizen charter updated1.2.1 Engaged systems developer and partneringwith IT schools to design an efficient systembased on the new process defined

System developer engaged and partnershipwith IT school achieved Memorandum of Agreementor contract Government to governmentagreement permits

1.2.2. Approved the new process flow diagramand the system design

New process flow diagram and designapproved Report and Memo

1.2.3 Develop project proposal Project proposal Project proposal1.2.4. Project proposal approved Inclusion of the proposal to the Annual

Procurement Annual ProcurementProgram Budget call

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Dependencies and Resources

Project

DENR,NEDA andLGUs

MANCOMSponsorship

Private andPublic

stakeholders

Non-governmentOrganization

RemoteTeams in

DOE

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Objectives of the Focus Group Discussion

Appreciative inquiry in defining solutions to barriers in the

harmonization of the processes

Identify the best possible path in the procedures by eliminating

redundancy in the process

Define the common stages in the process which will generate

business rules or process rules (process map)

Discuss appropriate application system for the proposal

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ANTICIPATED ACTUAL

TASK/ACTIVITY STATUS OWNER ASSIGNED TO START DATE END DATE START DATE END DATEConsulation/Meeting/Coordination Not Started

Draft Memorandum for related

meeting/coordination/focus group Complete Romeo, Anano Minerva Roxas 11/5/2012 11/9/2012 11/19/2012 11/20/2012DOE Bureau and Committees Complete Romeo, Anano Danilo, Javier 11/1`4/2012 11/14/2012 11/20/2012 11/21/2012Develop Questionnaire on the criteria Complete Danilo, Javier Albert Sta Rosa 11/15/2012 11/16/2012 11/20/2012 11/21/2012DENR and NEDA ad hoc committee Delayed Romeo, Anano Danilo, Javier 11/21/2011 11/21/2012Other Agencies (PBE,NGO,LGU) Complete Romeo, Anano Danilo, Javier 11/28/2011 11/28/2012 11/26/2012 11/28/2012

Research Analysis Phase I Not StartedFocus Group Discussion (Citizen Charter review) In Progress Romeo, Anano Danilo, Javier 11/30/2012 11/30/2012 12/5/2012 12/5/2012Prepare Process map/Key points identification In Progress Danilo, Javier Danilo, Javier 12/3/2012 12/4/2012Barriers Identification on the process

In Progress

Ismael Ocampo

Danilo, Javier

12/5/2012

12/6/2012

Definition of alternate process In Progress Ismael Ocampo Atty. Cagni 12/5/2012 12/7/2012

Final Consultation Not StartedDraft Memorandum for final Consulation with; Romeo, Anano Danilo, Javier 12/10/2012 12/11/2012DENR and NEDA ad hoc committee Romeo, Anano Danilo, Javier 12/12/2012 12/12/2012Other Agencies (PBE,NGO,LGU - Bataan) Romeo, Anano Danilo, Javier 12/14/2012 12/14/2012Consultation with system application designer (MS) In Progress Jose Mari Oquinena Romeo, Anano 12/17/2012 12/19/2012 11/20/2012

Final Analysis Not StartedConsolidation of inputs from consultation

Helen, Arias

Danilo, Javier

1/3/2013

1/4/2013

Develop process map of the application/approval Danilo, Javier Minerva Roxas 1/4/2013 1/7/2013Definition of process design Danilo, Javier Gerry, Ritual 1/8/2013 1/11/2013Engage Systems specialist/designer Romeo, Anano Gerry, Ritual 1/9/2013 1/11/2013Definition of the business/functional process design Gerry, Ritual Danilo, Javier 1/10/2013 1/14/2013

Development (Process, System and Project proposal) Not StartedFinalization of the process/policy guidelines Jose Mari Oquinena Danilo, Javier 1/14/2013 1/17/2013Develop IT system proposal Danilo, Javier Minerva Roxas 1/18/2013 1/16/2013Develop Communication Plan Helen, Arias Danilo, Javier 1/14/2013 1/23/2013Development of the Final manuscript (REP) Danilo, Javier Danilo, Javier 1/24/2013 1/30/2013

Final Presentation Danilo, Javier Danilo, Javier 1/31/2012 2/1/2013

Project status

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Timeline of the Project Proposal

Link to Detailed Activities

http://localhost/var/www/apps/conversion/tmp/scratch_4/workplan_re-entry_oct26.xlsxhttp://localhost/var/www/apps/conversion/tmp/scratch_4/workplan_re-entry_oct26.xlsx

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Thank You and Mabuhay po