OTTER TAIL COUNTY BOARD OF COMMISSIONERS€¦ · 19/05/2020 · 10371 133.24 9863 bugbee's locksmith 9863 258.06 1227 carr's tree service inc 1227 3,168.00 8930 certified auto repair

OTTER TAIL COUNTY BOARD OF COMMISSIONERS

Tuesday, May 19, 2020 8:30 a.m.

Government Services Center & Via Live Stream 515 West Fir Avenue, Fergus Falls, MN

SUPPORTING DOCUMENTS

2.1 Draft Otter Tail County Board Minutes for Special Meeting 05.12.2020

2.2 Otter Tail County Bills-Warrants for 05.19.2020

3.0 Human Services 2019 Annual Report

4.0 County Board Acquisition Notification

5.0 Planning Commission Recommendation

6.0 Emergency Management Updates

7.0 Productive Alternatives Appropriation

8.0 Highway Items

9.0 Preparedness-Reopening Plan

9.0 Employee Screening Tool

9.0 Public Screening Tool

https://ottertailcountymn.us/content-page/covid-19-health-information/

https://ottertailcountymn.us/content-page/covid-19-health-information/

COMMISSIONER'S VOUCHERS ENTRIES5/14/2020csteinba

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Y

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Otter Tail County AuditorAudit List for Board Page 1

Print List in Order By:

Save Report Options?:

Type of Audit List:

on Audit List?:Paid on Behalf Of Name

Explode Dist. Formulas?:

D - Detailed Audit ListS - Condensed Audit List

1 - Fund (Page Break by Fund)2 - Department (Totals by Dept)3 - Vendor Number4 - Vendor Name

12:57:39PM

COMMISSIONER'S VOUCHERS ENTRIES

Account/Formula

12:57:39PM5/14/2020csteinba

General Revenue Fund

Copyright 2010-2019 Integrated Financial Systems

01-061-000-0000-6406 64.65 A2RJVV5AA0WI1P NETWORK ADAPTER 1Q6K-M47F-19CW Office Supplies N

01-061-000-0000-6406 71.99 A2RJVV5AA0WI1P ADAPTER CABLE 1TVX-WMVH-JYTM Office Supplies N

01-201-000-0000-6406 29.98 A2RJVV5AA0WI1P DATER PADS 1DM6-KQLD-9HDT Office Supplies N

01-201-000-0000-6385 14.44 A2RJVV5AA0WI1P ELECTRICAL TAPE 1L4L-LVYX-4W3T Entry Team Srt N

01-201-000-0000-6406 42.56 A2RJVV5AA0WI1P HEADSETS 1YWY-9TXH-HXWC Office Supplies N

01-250-000-0000-6453 78.30 A2RJVV5AA0WI1P BOARD GAMES 16Q6-PCVM-CNVL Programming Supplies N

10-301-000-0000-6406 70.96 SUPPLIES-ACCT #A2RJVV5AA0WI1P 16RQ-PNHX-7CL7 Office Supplies N

10-303-000-0000-6406 7.99 SUPPLIES-ACCT #A2RJVV5AA0WI1P 16RQ-PNHX-7CL7 Office Supplies N

01-201-000-0000-6491 100.01 ACCT AA822 OXYGEN 07040216 General Supplies N

01-205-000-0000-6273 2,500.00 ACCT 142997 AUTOPSY B SNYDER AR015352 Coroner Expense N

10-304-000-0000-6526 189.98 2019 CLOTHING ALLOWANCE Uniforms N

10-304-000-0000-6572 2.99 PARTS 143086383 Repair And Maintenance Supplies N

10-302-000-0000-6565 940.64 DIESEL FUEL 38619 Fuels - Diesel N

10-304-000-0000-6572 360.00 PARTS INV-27394 Repair And Maintenance Supplies N

10-304-000-0000-6572 133.24 TIRE REPAIR 25634 Repair And Maintenance Supplies N

14386 AMAZON CAPITAL SERVICES INC

380.8714386

765 AMERICAN WELDING & GAS INC

100.01765

5244 ANOKA CO TREASURY OFFICE

2,500.005244

3474 ARNDT/JEFFREY

189.983474

410 AUTO VALUE PERHAM

2.99410

1386 BECKLUND OIL INC

940.641386

24 BRANDON COMMUNICATIONS INC

360.0024

10371 BRIAN'S REPAIR INC

Page 2Audit List for Board

Account/Formula Description Rpt Invoice #Warrant DescriptionVendor Name 1099Paid On Bhf #Accr Amount On Behalf of NameNo. Service Dates

8 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

AMAZON CAPITAL SERVICES INC

AMERICAN WELDING & GAS INC

ANOKA CO TREASURY OFFICE

ARNDT/JEFFREY

AUTO VALUE PERHAM

BECKLUND OIL INC

BRANDON COMMUNICATIONS INC

Otter Tail County Auditor


Account/Formula

12:57:39PM5/14/2020csteinba

Road And Bridge Fund


10-304-000-0000-6572 258.06 SERVICE 2026 Repair And Maintenance Supplies N

10-302-000-0000-6350 217.50 SERVICE 116071 Maintenance Contractor N

10-302-000-0000-6350 861.00 SERVICE 116762 Maintenance Contractor N

10-302-000-0000-6350 2,089.50 SERVICE 116837 Maintenance Contractor N

10-304-000-0000-6306 34.22 SERVICE 44477 Repair/Maint. Equip N

10-304-000-0000-6306 90.33 REPAIR 44480 Repair/Maint. Equip N


10-304-000-0000-6572 4,766.06 PARTS 5395 Repair And Maintenance Supplies N

01-121-000-0000-6239 99.55 ACCT 2189988605 SUPPLIES 07755 MDVA Grant N

01-121-000-0000-6239 74.20 ACCT 2189988605 SUPPLIES 07756 MDVA Grant N

01-201-000-0000-6406 79.66 ACCT 2189988555 SUPPLIES 447546 Office Supplies N

01-250-000-0000-6406 10.86 ACCT 2189988556 SUPPLIES 446896 Office Supplies N

01-601-000-0000-6406 39.37 ACCT 28363 CATALOG ENVELOPES 447509 Office Supplies N

10-304-000-0000-6252 30.00 DRINKING WATER Water And Sewage N

10-304-000-0000-6252 48.00 DRINKING WATER Water And Sewage N

133.2410371

9863 BUGBEE'S LOCKSMITH

258.069863

1227 CARR'S TREE SERVICE INC

3,168.001227

8930 CERTIFIED AUTO REPAIR

167.778930

9087 CODE 4 SERVICES INC

4,766.069087

32603 COOPER'S OFFICE SUPPLY INC

303.6432603

3710 CULLIGAN OF DETROIT LAKES

30.003710

2364 CULLIGAN OF WADENA



1 Transactions

1 Transactions

3 Transactions

3 Transactions

1 Transactions

5 Transactions

1 Transactions

BRIAN'S REPAIR INC

BUGBEE'S LOCKSMITH

CARR'S TREE SERVICE INC

CERTIFIED AUTO REPAIR

CODE 4 SERVICES INC

COOPER'S OFFICE SUPPLY INC

CULLIGAN OF DETROIT LAKES



Account/Formula

12:57:39PM5/14/2020csteinba



10-304-000-0000-6565 184.80 OIL 175161 Fuels - Diesel N

10-304-000-0000-6565 223.30 GREASE 175161 Fuels - Diesel N

10-304-000-0000-6565 229.35 D.E.F. FLUID 175161 Fuels - Diesel N

10-304-000-0000-6565 212.67 D.E.F. FLUID 175162 Fuels - Diesel N

01-149-000-0000-6354 10,773.00 ACCT 2117398 LOADER 116872011 Insurance Claims N


10-304-000-0000-6306 88.71 REPAIR 76956 Repair/Maint. Equip N

01-121-000-0000-6239 600.00 ENVELOPES 6886 MDVA Grant N

01-112-000-0000-6369 779.90 ACCT 115000 CLEAR SHIELDING SI011599 Miscellaneous Charges N

10-302-000-0000-6500 30.52 SUPPLIES MNFER127194 Supplies N

10-304-000-0000-6572 8.84 PARTS MNFER127039 Repair And Maintenance Supplies N

10-304-000-0000-6572 8.84 PARTS MNFER127121 Repair And Maintenance Supplies N

10-304-000-0000-6406 198.72 SUPPLIES MNWAD71208 Office Supplies N

01-043-000-0000-6240 317.50 ACCT 529337 DEPUTY TREASURER 261375 Publishing & Advertising N

01-091-000-0000-6240 317.50 ACCT 529337 PARALEGAL 250995 Publishing & Advertising N

01-091-000-0000-6240 317.50 ACCT 529337 ASSIST CO ATTORNEY 274186 Publishing & Advertising N

48.002364

9672 DEANS DISTRIBUTING

850.129672

15595 DEERE & COMPANY

10,773.0015595

33013 DICK'S STANDARD

151.1633013

13858 EJ ENTERPRISES INC

600.0013858

3297 FARGO GLASS AND PAINT CO

779.903297

2997 FASTENAL COMPANY

246.922997

35011 FERGUS FALLS DAILY JOURNAL



1 Transactions

4 Transactions

1 Transactions

2 Transactions

1 Transactions

1 Transactions

4 Transactions

CULLIGAN OF WADENA

DEANS DISTRIBUTING

DEERE & COMPANY

DICK'S STANDARD

EJ ENTERPRISES INC

FARGO GLASS AND PAINT CO

FASTENAL COMPANY



Account/Formula

12:57:39PM5/14/2020csteinba



01-121-000-0000-6239 155.60 ACCT 524434 LINK VET - CORONA 286061-2 MDVA Grant N

01-122-000-0000-6406 168.00 ACCT 1128 52 WEEK SUBSCRIPTION 5/19/20 Office Supplies N

01-149-000-0000-6369 559.04 ACCT 530694 EXCESS LAND SALE 282093 Miscellaneous Charges N

01-201-000-0000-6240 317.50 ACCT 529337 DEPUTY SHERIFF 277559 Publishing & Advertising N

01-250-000-0000-6240 415.00 ACCT 529337 CORRECTIONS/BALIFF 276240 Publishing & Advertising N

10-301-000-0000-6240 317.46 NOTICE - ASST. MAINT. SUPERVIS 236852 Publishing & Advertising N

10-301-000-0000-6240 317.50 NOTICE - HWY MAINTENANCE WORKE 258159 Publishing & Advertising N

10-301-000-0000-6240 317.50 NOTICE - ENGINEERING TECH 258206 Publishing & Advertising N

01-121-000-0000-6239 225.00 ACCT 414381 VETERANS RELIEF 2195237 MDVA Grant N

01-123-000-0000-6240 62.00 ACCT 101446 BA MTG 4/9/20 2192076 Publishing & Advertising N

10-303-000-0000-6342 3,478.50 SOFTWARE MAINTENANCE 212736 Service Agreements N

10-303-000-0000-6342 1,152.00 HARDWARE WARRANTY 212736 Service Agreements N

01-201-000-0000-6526 172.47 ACCT 1002151493 CARGO PANTS 015403660 Uniforms N

01-201-000-0000-6526 197.97 ACCT 1002151493 DUTY BELTS 015413641 Uniforms N

BRANDNER/STEVE3095

01-201-000-0000-6526 10.99 ACCT 1002151493 LOCKING BUCKLE 015421987 Uniforms N

BRASEL/RYAN10519

01-201-000-0000-6526 34.99 ACCT 1002151493 TOURNIQUET 015421995 Uniforms N

ROGAL/KEITH12964

01-201-000-0000-6526 170.00 ACCT 1002151493 BOOTS 015473232 Uniforms N

01-201-000-0000-6526 218.35 ACCT 1002151493 SUPER SHIRTS 015477679 Uniforms N

01-201-000-0000-6526 60.70 ACCT 1002151493 S/S POLO 015485793 Uniforms N

WAGNER/SCOTT8919

01-201-000-0000-6526 154.71 ACCT 1002151493 DELUXE SHIRTS 015495848 Uniforms N

LANGE/MICHAEL12921

01-201-000-0000-6526 88.51 ACCT 1002151493 TURTLENECK 015495850 Uniforms N

01-201-000-0000-6526 63.45 ACCT 1002151493 SHOES 015502428 Uniforms N

DEAN/CAMERON16086

01-201-000-0000-6526 573.99 ACCT 1002151493 GLOCK/SIGHTS 015555810 Uniforms N

3,520.1035011

14517 FORUM COMMUNICATIONS COMPANY

287.0014517

3628 FRONTIER PRECISION INC

4,630.503628

392 GALLS LLC



11 Transactions

2 Transactions

2 Transactions

FERGUS FALLS DAILY JOURNAL

FORUM COMMUNICATIONS COMPANY

FRONTIER PRECISION INC



Account/Formula

12:57:39PM5/14/2020csteinba



PETERSON/PAUL11971

02-102-000-0000-6369 15,614.00 HOST COMPLIANCE FOR RENTALS 126336 Miscellaneous Charges N

01-201-000-0000-6315 198.00 REPAIR DISPATCH RADIO EQUIP 154004008-1 Radio Repair Charges N

01-091-000-0000-6271 116.15 MILEAGE - FPI SURVEILLANCE APR2020 Fraud Investigator Expenses N

10-303-000-0000-6278 51,969.76 SERVICE 0048036 Engineering & Hydrological Testing N

01-201-000-0000-6526 378.00 ACCT LN05281 GLOCK 9MM GUN IN132654 Uniforms N

SEIM/GREG4026

10-304-000-0000-6300 125.00 SERVICE 8891 Building And Grounds Maintenance N

10-302-000-0000-6514 2,316.25 SALT 377833 Salt N

10-302-000-0000-6514 4,732.38 SALT 378052 Salt N

10-304-000-0000-6251 335.40 PROPANE 89 Gas And Oil - Utility N

1,746.13392

14256 GRANICUS

15,614.0014256

11754 GRANITE ELECTRONICS

198.0011754

6914 HERMAN/CRYSTAL

116.156914

5835 HOUSTON ENGINEERING INC

51,969.765835

6438 KIESLER'S POLICE SUPPLY, INC

378.006438

1008 KOEP'S SEPTIC LLC

125.001008

6432 L & O ACRES TRANSPORT INC

7,048.636432

10350 LAKES AREA COOPERATIVE

335.4010350



11 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

2 Transactions

1 Transactions

GALLS LLC

GRANICUS

GRANITE ELECTRONICS

HERMAN/CRYSTAL

HOUSTON ENGINEERING INC

KIESLER'S POLICE SUPPLY, INC

KOEP'S SEPTIC LLC

L & O ACRES TRANSPORT INC

LAKES AREA COOPERATIVE



Account/Formula

12:57:39PM5/14/2020csteinba



10-304-000-0000-6253 104.00 WASTE DISPOSAL 44524 Garbage N

01-031-000-0000-6242 75.00 ACCT 36093 SUPERVISOR TRNG 91436 Registration Fees N

BLACK/RYAN11393

01-250-000-0000-6436 29.50 ACCT 36093 DRUG TEST 91712 New hire start up cost N

10-302-000-0000-6369 147.50 SERVICE 91712 Miscellaneous Charges N

01-061-000-0000-6330 64.40 MILEAGE - MAR/APR 2020 5/19/20 Mileage N

10-304-000-0000-6526 143.58 2019 CLOTHING ALLOWANCE Uniforms N

01-031-000-0000-6342 99.56 ACCT OT22 CN 150012-01 415278 Service Agreements N

01-061-000-0000-6342 122,502.00 OFFICE 365 PLAN LICENSES 5209 Service Agreements N

10-302-000-0000-6500 204.95 SUPPLIES 0283298-IN Supplies N




10-303-000-0000-6501 41.39 SUPPLIES 0283407-IN Engineering And Surveying Supplies N



10-304-000-0000-6572 368.97 SUPPLIES 0283924-IN Repair And Maintenance Supplies N

10-304-000-0000-6406 7.99 SUPPLIES 0284006-IN Office Supplies N

15976 LAKES AREA SANITATION

104.0015976

41450 LAKES COUNTRY SERVICE CO OP

252.0041450

41525 LARUM/PAT

64.4041525

3629 LEWIS/ROGER

143.583629

3063 LIBERTY BUSINESS SYSTEMS FARGO

99.563063

7302 LIFTOFF, LLC

122,502.007302

41638 LOCATORS & SUPPLIES INC



1 Transactions

3 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

LAKES AREA SANITATION

LAKES COUNTRY SERVICE CO OP

LARUM/PAT

LEWIS/ROGER

LIBERTY BUSINESS SYSTEMS FARGO

LIFTOFF, LLC



Account/Formula

12:57:39PM5/14/2020csteinba



10-304-000-0000-6406 31.98 SUPPLIES 0284222-IN Office Supplies N

10-302-000-0000-6515 1,659.50 SIGNS 207867 Signs And Posts N

10-302-000-0000-6515 1,087.00 SIGNS 207902 Signs And Posts N

10-303-000-0000-6501 447.40 SIGNS 207901 Engineering And Surveying Supplies N

10-303-000-0000-6501 168.12 SIGNS 207903 Engineering And Surveying Supplies N

01-250-000-0000-6342 307.39 ACCT 35700038 CN 500-0461307 413636028 Service Agreements N

10-302-000-0000-6500 119.95 SUPPLIES 86369 Supplies N

10-304-000-0000-6406 1.98 SUPPLIES 86155 Office Supplies N

10-304-000-0000-6572 190.34 SUPPLIES 86369 Repair And Maintenance Supplies N



13-012-000-0000-6455 206.10 ACCT 0396506001 REFERENCES 17731011 Reference Books & Literature N

13-012-000-0000-6455 1,343.79 ACCT 0396506001 REFERENCES 17797608 Reference Books & Literature N

01-250-000-0000-6435 591.09 PANEL CUPS FOR DRUG TESTING 0420117 Drug Testing N

01-201-000-0000-6171 40.00 ACCT 016010 GUN CARRY COURSE 212170 Tuition And Education Expenses N

01-045-000-0000-6266 8,943.11 AUDIT SERVICES 1/22-4/14/20 70492 Audit Cost N

1,378.9741638

511 M-R SIGN COMPANY INC.

3,362.02511

36132 MARCO INC ST LOUIS

307.3936132

9930 MARKS FLEET SUPPLY INC

379.419930

88 MATTHEW BENDER & COMPANY INC

1,549.8988

8089 MIDWEST MONITORING & SURVEILANCE

591.098089

563 MINNESOTA SHERIFFS' ASSOCIATION

40.00563

565 MN STATE AUDITOR



10 Transactions

4 Transactions

1 Transactions

5 Transactions

2 Transactions

1 Transactions

1 Transactions

LOCATORS & SUPPLIES INC

M-R SIGN COMPANY INC.

MARCO INC ST LOUIS

MARKS FLEET SUPPLY INC

MATTHEW BENDER & COMPANY INC

MIDWEST MONITORING & SURVEILANCE

MINNESOTA SHERIFFS' ASSOCIATION


NORTHERN IRRIGATION CONTRACTORS INC


Account/Formula

12:57:39PM5/14/2020csteinba



01-061-000-0000-6346 100.75 2020 1ST QTR FEES 2005075 Mccc Fees N

02-102-000-0000-6369 82,793.66 PICTOMETRY IMAGERY PYMT #3 2005004 Miscellaneous Charges N

10-302-000-0000-6350 2,505.00 SERVICE 921 Maintenance Contractor N

01-201-000-0000-6304 794.82 ACCT 7365421 UNIT 1604 RADIO 6226192 Repair And Maintenance N

01-201-000-0000-6304 53.51 ACCT 7365421 UNIT 1604 OIL CHG 6227515 Repair And Maintenance N

01-201-000-0000-6304 573.15 ACCT 7365421 UNIT 1604 REPAIRS 6227580 Repair And Maintenance N

01-201-000-0000-6304 79.09 ACCT 7365421 UNIT 1901 OIL CHG 6228164 Repair And Maintenance N

01-201-000-0000-6304 1,053.10 ACCT 7365421 UNIT 1805 BRAKES 6228232 Repair And Maintenance N

01-061-000-0000-6330 70.73 MILEAGE - MAR/APR 2020 5/19/20 Mileage N

10-302-000-0000-6572 1,034.05 PARTS 21482 Repair And Maintenance Supplies N

10-302-000-0000-6513 110.79 HERBICIDES 41920283 Herbicides N

01-061-000-0000-6201 2,100.00 ACCT 100A05602 APR 2020 20040460 Communication Fees - N

01-201-000-0000-6304 261.36 UNIT 1803 OIL CHG/TIRE/REPAIR 121465 Repair And Maintenance N

8,943.11565

548 MNCCC

82,894.41548

7389 MUNICIPAL SERVICE CO, INC

2,505.007389

43227 NELSON AUTO CENTER

2,553.6743227

597 NEWBORG/KEVIN

70.73597

1843

1,034.051843

7834 NUTRIEN AG SOLUTIONS INC

110.797834

4106 OFFICE OF MNIT SERVICES

2,100.004106

49008 OTTER TAIL TIRE INC



1 Transactions

2 Transactions

1 Transactions

5 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

NORTHERN IRRIGATION CONTRACTORS INC

MN STATE AUDITOR

MNCCC

MUNICIPAL SERVICE CO, INC

NELSON AUTO CENTER

NEWBORG/KEVIN

NUTRIEN AG SOLUTIONS INC

OFFICE OF MNIT SERVICES



Account/Formula

12:57:39PM5/14/2020csteinba



01-201-000-0000-6304 32.30 UNIT 1201 OIL CHANGE 121466 Repair And Maintenance N

10-304-000-0000-6251 347.75 PROPANE 36840 Gas And Oil - Utility N

01-205-000-0000-6273 335.00 ACCT 222 BODY TRANSPORT 4/23 20200393 Coroner Expense 6

01-201-000-0000-6526 580.49 GLOCK 9MM GUN 4/2/20 Uniforms N

01-250-000-0000-6491 747.20 JAIL SUPPLIES 20039 Jail Supplies N

01-705-000-0000-6276 3,000.00 GOV AFFAIRS MAY 2020 2020-005 Professional Services N


22-622-000-0652-6369 4,769.50 DITCH 52 APPEAL - R CHODEK 311993 Miscellaneous Charges Y

02-612-000-0000-6369 150.00 ACCT OTAISTF AIS PRESENTATION AIS_APR Miscellaneous Charges N

22-622-000-0638-6369 500.00 DIG OUT BEAVER DAM FROM DITCH 2876 Miscellaneous Charges N

293.6649008

45022 PARK REGION CO OP

347.7545022

2951 PERHAM AREA EMS

335.002951

11971 PETERSON/PAUL

580.4911971

11290 PHOENIX SUPPLY

747.2011290

15407 PSICK CAPITOL SOLUTIONS INC

3,000.0015407

1099 QUICK'S NAPA AUTO PARTS

32.281099

10842 RINKE NOONAN LAW FIRM

4,769.5010842

12652 RMB ENVIRONMENTAL LABORATORIES INC

150.0012652

15195 RUTHER EXCAVATING, INC



2 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

OTTER TAIL TIRE INC

PARK REGION CO OP

PERHAM AREA EMS

PETERSON/PAUL

PHOENIX SUPPLY

PSICK CAPITOL SOLUTIONS INC

QUICK'S NAPA AUTO PARTS

RINKE NOONAN LAW FIRM

RMB ENVIRONMENTAL LABORATORIES INC



Account/Formula

12:57:39PM5/14/2020csteinba

County Ditch Fund


01-061-000-0000-6345 7,500.00 ACCT 1079757 WINDOWS LICENSES B11686042 Software Lic. Agreements N

01-204-000-0000-6304 285.00 REMOVE GRAPHICS FROM BOATS 5512 Repair And Maintenance Y

10-302-000-0000-6306 3,464.05 SERVICE 1101 Repair/Maint. Equip N

01-112-101-0000-6572 1,415.00 WINDOW CLEANING 31565 Repair And Maintenance Supplies N

01-002-000-0000-6818 4,176.99 LRSP SERVICES APR 2020 11025.00-28 Board Contingency N

10-304-000-0000-6406 202.50 SUPPLIES 856711 Office Supplies N

01-201-000-0000-6526 149.98 ACCT 974 T-FLEX STRYKE PANTS I1426410 Uniforms N

BEERY/CHARLES14975

01-201-000-0000-6526 574.99 ACCT 974 OPTIC SIGHT I1427643 Uniforms N

REINBOLD/REED6701

01-250-000-0000-6526 159.98 ACCT 46698 APEX PANTS I1428905 Uniforms N

01-002-001-0000-6369 26.55 ACCT 01372 PLAQUE 211838R Miscellaneous Charges N

01-002-001-0000-6369 26.55 ACCT 01372 PLAQUE 211943R Miscellaneous Charges N

500.0015195

10001 SHI CORP

7,500.0010001

48638 SIGNWORKS SIGNS & BANNERS LLC

285.0048638

15436 SOPP CONTROL SERVICES INC

3,464.0515436

13660 SQUEEGEE SQUAD

1,415.0013660

6321 SRF CONSULTING GROUP INC

4,176.996321

48183 STEINS INC

202.5048183

168 STREICHERS

884.95168

8718 TAG UP



1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

1 Transactions

3 Transactions

RUTHER EXCAVATING, INC

SHI CORP

SIGNWORKS SIGNS & BANNERS LLC

SOPP CONTROL SERVICES INC

SQUEEGEE SQUAD

SRF CONSULTING GROUP INC

STEINS INC

STREICHERS



Account/Formula

12:57:39PM5/14/2020csteinba



01-043-000-0000-6240 116.40 ACCT 1981 REAL ESTATE TAXES 60297 Publishing & Advertising N

01-091-000-0000-6455 1,417.73 ACCT 1000520140 APR 2020 842244095 Reference Books & Literature N

13-012-000-0000-6455 1,025.91 ACCT 1000551281 LIBRARY PLAN 842003490 Reference Books & Literature N

13-012-000-0000-6455 1,259.29 ACCT 1003217934 MAR 2020 842058625 Reference Books & Literature N

13-012-000-0000-6455 753.24 ACCT 1000551281 MAR 2020 842072948 Reference Books & Literature N

13-012-000-0000-6455 1,068.27 ACCT 1000551281 LIBRARY PLAN 842169372 Reference Books & Literature N

01-250-000-0000-6432 28.89 ACCT 749765 MEDS/CART RENTAL APR2020 Medical Incarcerated N

01-201-000-0000-6304 94.08 UNIT 1808 OIL CHG/ROTATE TIRES 14679 Repair And Maintenance N

10-304-000-0000-6572 5.08 PARTS D7206 Repair And Maintenance Supplies N

10-304-000-0000-6572 14.99 SUPPLIES D7206 Repair And Maintenance Supplies N

10-304-000-0000-6572 32.99 SUPPLIES D8134 Repair And Maintenance Supplies N

10-304-000-0000-6572 32.58 PARTS 3-200920062 Repair And Maintenance Supplies N


53.108718

42537 THIS WEEKS SHOPPING NEWS

116.4042537

183 THOMSON REUTERS - WEST

5,524.44183

7249 THRIFTY WHITE PHARMACY

28.897249

3592 VAUGHN AUTO & MARINE CO

94.083592

2068 VERGAS HARDWARE

53.062068

1655 WALLWORK TRUCK CENTER

32.581655

9357 WAYNE'S TOOL WAGON

141.759357

14452 WEDDE MOTORSPORTS



2 Transactions

1 Transactions

5 Transactions

1 Transactions

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3 Transactions

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TAG UP

THIS WEEKS SHOPPING NEWS

THOMSON REUTERS - WEST

THRIFTY WHITE PHARMACY

VAUGHN AUTO & MARINE CO

VERGAS HARDWARE

WALLWORK TRUCK CENTER

WAYNE'S TOOL WAGON



Account/Formula

12:57:39PM5/14/2020csteinba



01-201-000-0000-6304 69.25 INSPECT SKI-DOO SNOWMOBILE 18752 Repair And Maintenance N

10-304-000-0000-6572 39.46 PARTS 1647443 RI Repair And Maintenance Supplies N

69.2514452

13310 WESTMOR INDUSTRIES LLC

39.4613310

378,542.48



1 Transactions

1 Transactions

Final Total ............ 81 Vendors 160 Transactions

WEDDE MOTORSPORTS

WESTMOR INDUSTRIES LLC


COMMISSIONER'S VOUCHERS ENTRIES12:57:39PM5/14/2020

csteinba





Amount

179,126.33 General Revenue Fund 1

98,557.66 General Fund Dedicated Accounts 2

89,932.39 Road And Bridge Fund 10

5,656.60 Law Library Fund 13

5,269.50 County Ditch Fund 22

378,542.48

NameFundRecap by Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

ECONOMIC ASSISTANCE PROGRAMSCHILD SUPPORT

CHILD AND FAMILY SERVICES & CHILD PROTECTION

ADOPTION & TRANSFER OF CUSTODY

MN Family Investment Program (MFIP) MFIP provides job counseling and up to 60 months of financial assistance to families in poverty with minor children, and to pregnant women with low incomes.

141 Active Cases Total People Served:

105 Adults242 Children

Supplemental Nutrition Assistance Program (SNAP)

With proper nutrition, children learn more easily, adults work more productively, and seniors are healthier and more apt to maintain

their independence. Federally funded through the U.S. Department

of Agriculture, SNAP helps people with low incomes buy food, and buy plants and

seeds to grow food to eat.

Active Cases: 1,572 Total People Served: 2,851

Child Support Enforcement help families receive child support, an important component in helping many families become self-sufficient and reduce or eliminate their need for public assistance.

2,177 ACTIVE CASES:Public Assistance(Economic Assistance): 141 (6.5%)Former Public Assistance Recipients: 899 (41.3%) Nonpublic Assistance: 1,137 (52.2%)

Minnesota’s child protection system responds to allegations of maltreatment and abuse, and helps support families to safely care for their children.

In CY 2019, Otter Tail County received 1,074 reports alleging child maltreatment or child welfare reports. 423 Reports were opened for assessment. Reports are screened based on the MN Child Maltreatment Intake, Screening and Response Path Guidelines published by the MN Department of Human Services.

Adoption or transfer of permanent legal and physical custody (TPLPC) are options for children in foster care who cannot be safely or timely reunified with their parents. While adoption is the preferred option, for some children, neither adoption nor reunification are appropriate permanency options, but TPLPC to a relative is. Adoption and TPLPC is a process that establishes a legal relationship between a child and their prospective adoptive parents or their adult relative, giving the adoptive parent(s) or relatives permanent decision-making authority for the child.

FINALIZED IN 2019: 22 Adoptions26 TPLPC

Health Care Programs – Medicaid (MA) & MinnesotaCare

In state FY 2017, families with children made up 65% of the total enrollment in MA but only 23% of total MA spending; elderly and people with disabilities made up 17% of total enrollment and 61% of total spending, and adults without children accounted for 18% of total enrollment and 16% of spending.

MA Active Cases: 6,589People Receiving Health Care via MA: 11,850

MN Care Active Cases: 194

Child Care Assistance ProgramsThe Child Care Assistance Program (CCAP) provides financial assistance to help families with low incomes pay for child care in order for parents to pursue employment or education leading to employment and that children are well cared for and prepared to enter school ready to learn.

120 Families Receiving Child Care Assistance

187 Children Receiving Child Care

OTTER TAIL COUNTY - MINNESOTA

2019 HUMAN SERVICES ANNUAL REPORT

REPORT SUSPECTED CHILD MALTREATMENT 218-998-8150 (Business Hours) 218-998-8555 (Sheriff Department-Holidays & Weekends)

For Further Information Visit ottertailcountymn.us/department/human-services

CHILDREN’S MENTAL HEALTH SERVICESChildren’s Mental Health (CMH) programs are voluntary services that support children and adolescents experiencing severe emotional disturbance (SED), along with their family. The overall objective is to improve functioning within home and educational settings, and to support families in managing symptoms & behavior in the most inclusive environment possible.

Otter Tail County Human Services provides CMH Case Management Services and contract with Lakeland Mental Health Center to do so as well. In CY 2019 100 children received CMH Case Management Services.

ADULT MENTAL HEALTH SERVICES

CHEMICAL DEPENDENCY SERVICES

HOME & COMMUNITY BASED SERVICES AND LONG-TERM CARE SERVICES

ADULT PROTECTION/VULNERABLE ADULTSAdult Mental Health (AMH) programs support the overall objective

of helping people with mental health issues live as independently as possible, be active, contribute to their community and have quality of life. The goal is to provide access to the right level of treatment at the right time, and thereby reduce the need for hospitalization.

Otter Tail County Human Services provides AMH Case Management Services and contract with Lakeland Mental Health Center to do so as well. In CY 2018 203 people received AMH Case Management Services.

CIVIL COMMITMENT (CIVIL COMMITMENT PROCESS)87 Pre-petition Screenings for Commitment

69 Civil Commitment Hearings

The purpose of Chemical Dependency Program Services at Otter Tail County is to provide Rule 25 Chemical Use Assessments to adults & adolescents, complete referrals for appropriate treatment, and authorize Consolidated Chemical Dependency Treatment Fund for eligible participants. This is a mandated service of local county social service and tribal agencies.

PEOPLE SERVED IN 2019982 Referrals for chemical dependency assessments

were made to the Chemical Health Unit 635 Assessments assigned to CD workers 353 People referred & received CD treatment services

CIVIL COMMITMENT39 Pre-Petition Screenings for CD commitment28 People Committed for Chemical Dependency

Treatment

People we serve: People with disabilities and Seniors

Medical Assistance (MA) home care and Minnesota waiver programs pay for a range of medical and health care-related support services. These services enable low-income Minnesotans, who are elderly or who have disabilities, to live as independently as possible in their communities. Waivers refer to home and community-based services available under a federal Medicaid waiver as an alternative to institutional care.

529 people with disabilities received case management and services through the Disability Waiver programs. Home and community-based service waivers

367 seniors received case management and services through the Elderly Waiver/Alternative Care Grant/or Essential Community Supports. Home and community services

MnCHOICES is an assessment and planning tool. It uses a person-centered planning approach to help people make decisions about long-term services and supports. This assessment is an in-person visit, usually where the person lives and there is no cost for the assessment.

2019 ASSESSMENTS564 New assessments

682 Annual reassessment/eligibility updates

State law protects adults who are particularly vulnerable to maltreatment and requires reports of maltreatment to be made to a centralized reporting center (MAARC) with subsequent screening and investigation by County and/or State agencies. Three types of reportable maltreatment are identified by Statute- abuse- physical, emotional or sexual; neglect- caregiver or self-neglect; and financial exploitation.

IN CY2019:443 MAARC Reports Reviewed 174 Screened in for Investigation

REPORT SUSPECTED MALTREATMENT 844-800-1574 (24/7)

HUMAN SERVICES530 West Fir Avenue

Fergus Falls, MN 56537218-998-8150

For Further Information Visit ottertailcountymn.us/department/human-services

May 6, 2020 Otter Tail County Board of Commissioners (via email) 515 West Fir Avenue Fergus Falls, MN 56537 Dear Commissioners: We would like to inform you that Pheasants Forever will soon be acquiring in fee title a 6.83-acre tract of land with funding from the Minnesota Outdoor Heritage Fund. This property is located in Section 5, Tumuli Township (131 North, Range 42 West). We have included an aerial photo that shows the location of this property. Pheasants Forever intends to donate the property to the U.S. Fish and Wildlife Service (Service) for management as a Federal Waterfowl Production Areas (WPA). The tract will be open to the public for hunting, fishing, wildlife observation and photography, along with environmental education and interpretation. The property will remain in perennial cover. The uplands may be re-seeded to a more diverse mixture of native grasses and wildflowers and any feasible wetland restoration will be completed fall of 2020. This property will benefit numerous grassland dependent wildlife species, including waterfowl, pheasants, and declining pollinators. Water storage, flood reduction, and water quality improvements are other values that will be accrued through this restoration work. We will work very closely with our neighbors to ensure there are no negative impacts to their property. In order to maintain the grassland ecosystem, common management activities you may see on this tract in the future include prescribed burning, conservation grazing or haying, and invasive plant control. The Service will be making annual Refuge Revenue Sharing Act payments in lieu of property taxes on this tract. The Service will also dispense a onetime Trust Fund payment to the county to help make up for tax revenue shortfalls. The county will be notified by letter when this payment is released. We hope you support our efforts to restore and conserve important soil, water, and wildlife resources on this

property. If necessary, Pheasants Forever is available to discuss with the board this important project. Sincerely,

Eran Sandquist, State Coordinator Neil Powers, Project Leader Pheasants Forever, Inc. and Quail Forever Fergus Falls Wetland Management District

Exhibit A

0 0.40.2

Miles

T131N R42W Sec. 5

T131N R42W Sec. 8

T131N R42W Sec. 4

T131N R42W Sec. 9

T132N R42W Sec. 32

T131N R42W Sec. 6

T131N R42W Sec. 7

T132N R42W Sec. 33T132N R42W Sec. 31

T131N R42W Sec. 18

FNicholson WPA (Viger Tract)

T131N, R42W, Sec. 5Tumuli TWP

Otter Tail County

LegendNicholson WPA (Viger Tract)WPASection_Lines

_̂

Otter Tail County Land Acquisition Requested Information

Purpose of Submission: County Board Notification Only

1. Identify the agency and division making the request for acquisition. Pheasants Forever, Inc.,

1783 Buerkle Circle, St. Paul, MN 55110

2. Current state of property:

a. 2019 property tax: $358.00 (statement attached)

b. Total acreage of acquisition: 6.83 acres

c. Tillable acreage: 0

d. Non-tillable acres and why: Grasses, marsh and brush.

e. Cropping history last five years: The land has been in CRP.

f. Unique characteristics? None.

g. Prominent soil types: Sisseton-Esmond-Hendal complex (Class IVe) and Quam/Cathro muck

(Class VIIIw).

h. Noxious weed history: None.

i. Located within a Shoreland Area? No.

j. Contain a county ditch? No.

k. Any wells onsite? No.

l. Onsite septic systems? No.

3. Recorded Easements.

a. Is property used to access any other property? No.

b. Any tile or private drainage systems? No.

c. Any existing easements? No.

4. What alternatives were considered to achieve your agency goals? In this case the land was to

be sold in fee-title and a priority for both PF and USFWS to protect the existing habitat on the

parcel.

5. Landowner’s reason(s) for selling property. Parcel is on the other side of I-94 from the rest of

property; no agricultural value to landowner.

6. Funding.

a. What are funding sources to acquire property? Lessard-Sams Outdoor Heritage Council;

Otter Tail County Pheasants Forever.

b. What payments can County expect to receive? The County will receive an annual refuge

revenue sharing payment in addition to a one-time up-front trust fund payment to the

county. The exact payments will be calculated upon transfer of parcel to USFWS which is

estimated to be in two years. While the land is in PF ownership, we will pay the county the

same taxes as the current owner.

c. What are funding sources to maintain PILT and other payments? N/A

7. Proposed Purpose of Acquisition

a. How will property be used/maintained? Public hunting; recreational.

b. Do you plan on altering property: PF may be upgrading the current grass monoculture to a

diverse warm season grass/flower mix which may include limited row crops to prep the soil

bed.

c. Do you plan on a parking area? We do not plan to add a parking area to this specific parcel.

Access to the parcel will be available at the existing Nicholson WPA parking areas.

8. What environmental and public benefits do you expect to achieve with this purchase? Protect,

enhance and restore migratory habitat for waterfowl and related species; protect, enhance, or

restore existing wetland/upland complexes; public hunting, hiking, bird-watching, photography.

9. Maps. Attached.

E OF INTERSTATE HIGHWAY #94 EX

NE1/4SE1/4 & PT SE1/4SE1/4 N &

RD R/W

Bill#: 3828942609ID#:

R 60000050036000

RICHARD B VIGER

12598 US HIGHWAY 59FERGUS FALLS MN 56537-8206

64,500 64,500

64,500

AG HMSTD

64,500

AG HMSTD

RVL HMSTD RVL HMSTD

492.07 490.27

35.90

98.17

358.00

97.97

TUMULI TOWNSHIP

OTTER TAIL COUNTY HRA

0544

219.01

54.08

45.74

3.57

50.28

358.00

358.00 358.00

34.30

358.00

55.74

33.94

358.00

214.42

32.47

6.75

Interest:Principal:

Estimated Market Value

Homestead Exclusion

Taxable Market Value

Classification

Proposed Tax 358.00

First-half Taxes 179.00

Second-half Taxes 179.00

Total Taxes due in 2019 358.00

New Improvements

Taxes Payable Year 2018 2019

Sect-05 Twp-131 Range-042

Expired Exclusions

Improvements Excluded

NOVEMBER 15

R 60000050036000

38289 179.00

AG HMSTD

RVL HMSTD

42609

RICHARD B VIGER

12598 US HIGHWAY 59

RE TAXR 60000200183004

FERGUS FALLS MN 56537-8206

MAY 15

R 60000050036000

38289

358.00

179.00RVL HMSTD

RICHARD B VIGER

12598 US HIGHWAY 59

RE TAXR 60000200183004

FERGUS FALLS MN 56537-8206

AG HMSTD

42609

21

Aerial of the Subject

Approx. end of the public road

22

Topography Map

23

Soil Map

OTTER TAIL COUNTY PLANNING COMMISSION Otter Tail County Government Services Center, 540 West Fir, Fergus Falls, MN 56537 218-998-8095 May 13, 2020 Meeting of the Otter Tail County Planning Commission was held on May 13, 2020 at 6:30 P.M.; the hearing was held via Go To Meeting due to the health pandemic and declared emergency in accordance with Minn. Stat. Sec. 13D.021.

Roll Call: Members Present: Rod Boyer (6:35), Judd Fischer, Brent E. Frazier, Richard Gabe, Jack Rosenthal, Bruce Stone, David Trites, David Wass and Rick Wilson.

Members Absent: None.

Michelle Eldien represented the County Attorney's Office and Chis LeClair represented the Land & Resource Management Office. Minutes of April 8, 2020: A motion by Wass, second by Frazier to approve the April 8, 2020 / Revised April 14, 2020 Minutes as presented. Voting: All members in favor. “Johnson Addition to Thompson Beach” / Adam Johnson & Eric Johnson - Approved With Conditions: A Preliminary Plat titled “Johnson Addition to Thompson Beach”, consisting of 5 Single Family Residential Riparian Lots, 2 Blocks and a Conditional Use Permit Application (as stated by the Applicant on the Application): 1. Construct a road to County specs for proposed plat. 2. Reclaim material on existing easement with topsoil and seed. The proposal is located north & south of 23283 Thompson Beach Rd in Section 20 of Lida Township; Lake Lida (56-747), GD. Chris Heyer (Moore Engineering) represented the Application. All correspondence has been forwarded to the Planning Commission for review. Beck Boe had a question on her existing driveway and access to her property. Motion: A motion by Gabe, second by Rosenthal to approve as presented, provided: 1. The septic areas are fenced off for protection. 2. The subdivision regarding the Erbes property does not decrease it in area or waterfrontage and a Certificate of Survey is provided upon recording. 3. The road design must meet storm water requirements. 4. Construction of the road must meet the requirements of the road authority. Roll Call Vote: All Members in favor. “Pelican Developments II, LLC / MTE Holdings, LLC / Chris Schuler, Developer – Approved With Conditions: A Preliminary Plat of “Pelican Developments II, LLC”, consisting of 8 Single Family Residential Non-Riparian Lots, 1 Block. The proposal is located at 50577 County Hwy 9 in Section 11, Scambler Township; Pelican Lake (56-786), GD. Chris Schuler and Josh Pfeffer (Meadowland Surveying) represented the Application. All correspondence has been forwarded to the Planning Commission for review.

Otter Tail County, Planning Commission May 13, 2020; Page 2

Motion – April 8, 2020: A motion by Trites, second by Rosenthal to table (at the Applicant’s request), to May 13, 2020 to allow the opportunity for the Developer to provide: 1. A plan that identifies shared approaches for Lots 1&2 and 3&4 and to designate 1 access for Lots 5, 6, 7, & 8. 2. Documentation from the road authority approving the proposed accesses. Material needs to be submitted to Land & Resource Management by April 24, 2020. Motion: A motion by Trites, second by Stone to approve as presented on the map dated February 27, 2020, provided the septic areas are fenced for protection; note the Assistant County Engineer of the Highway Department has approved the accesses off County Highway 9 as presented on the map. Roll Call Vote: Yes: Frazier, Rosenthal, Stone, Trites & Wilson; No: Boyer, Fischer, Gabe & Wass. Daryl & Maria Breitenfeldt – Approved With A Conditon: A Conditional Use Permit Application (as stated by the Applicant on the Application): Remove existing cabin, detached garage, and sleeping cabin. Build new walkout cabin with attached garage & deck. New well and septic system (permit #26167 issued). The proposal is located at 22105 Statesboro Dr, Section 31 of Girard Township; West Battle Lake (56-239), GD. Daryl Breitenfeldt represented the Application. All correspondence has been forwarded to the Planning Commission for review. Motion – April 8, 2020: A motion by Trites, second by Stone to table (at the Applicant’s request), to May 13, 2020 to provide the Applicant the opportunity to have a stormwater (retention) plan and a stabilization plan prepared by a professional. Material needs to be submitted to Land & Resource Management by April 24, 2020. Motion: A motion by Trites, second by Frazier to approve as presented, provided there isn’t any topographical alteration in the shore impact zone. Roll Call Vote: All Members in favor. Adjourn: At 7:28 P.M., Chairman Wilson set the Meeting. The next Meeting is scheduled for 6:30 P.M. on June 10, 2020. Respectfully submitted,

Marsha Bowman Recording Secretary

2020/2021 All-Hazard Mitigation Plan Purpose The Federal Disaster Mitigation Act of 2000 (DMA 2000) established programs and funding: “to reduce the loss of life and property, human suffering, economic disruption, and disaster assistance costs resulting from natural disasters” A local government plan is required to maintain eligibility for FEMA hazard mitigation grant programs. In January 2019, the County Board agreed to participate in this planning process, through a grant (now received) by state emergency management. The agreement also provides coordination of this project by a consultant, also selected by the state (University of Minnesota, Duluth and sub-contracted planner.) Local participants (county, city, public, etc.) are required to provide a match/in-kind contribution equal to $11,250.00. We estimate this will easily be met through time spent on the project. Timeline Overview 22-Month total timeline (March 2020 – December 2021) Most plans take 14-18 months. Many tasks occur concurrently, others must be done in succession Due to the COVID-19 Pandemic, timing for completing the update may be affected.

If necessary, state emergency management (HSEM) will work to extend our project contracts with FEMA to accommodate an extended timeline.

Stage 1 Tasks (4-5 months) April – August 2020

• Develop jurisdictional contact list • Disseminate & document News Release #1 • Hold & document Planning Team Meeting #1 • Complete Plans & Programs in Place Checklist • Conduct a Past Mitigation Action Review • Complete Capabilities Assessment • Complete Local Mitigation Surveys • Revisit prioritization of natural hazards that pose risk • Assist with provision of key data • Complete inventory of Critical Infrastructure

Stage 2 Tasks (4-6 months) August – November 2020

• Develop 5-year Jurisdictional Mitigation Action Charts • Hazus hazard risk assessment for flooding • Develop hazard profiles for each natural hazard • Complete county profile sections and maps • Complete Draft Plan

Stage 3 Tasks (2-3 months) December – February 2021

• EM review of Draft Plan • Hold & document Planning Team Meeting #2 • Finalize Mitigation Action Charts • Disseminate & document News Release #2 • EM coordination of plan review by stakeholders

Stage 4 Tasks (2-3 months) March – May 2021

• Post-public review revisions made to plan (as necessary) • Draft Plan sent to HSEM for review & approval • Draft Plan sent to FEMA for review & approval

Post-FEMA Approval Tasks (Unofficial)

• Work with participating cities’ councils and the County Board to adopt the All-Hazard Mitigation Plan.

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FARMLAND LEASE

PHELPS MILL COUNTY PARK

THIS LEASE AGREEMENT (hereafter "Lease") is entered into this o/ fl, day of April 2020, by and between Otter Tail County, (hereafter "Lessor") and, Dary] Tysdal (hereafter "Lessee"). In consideration of the covenants and promises made herein, the parties agree as follows:

1. Leased Premises. Lessor hereby leases and Lessee hereby accepts and rentsapproximately 46.5 acres of hay field farmland located in Phelps Mill County Park at 29283 Co Hwy 45, Underwood, Minnesota (hereafter the "Leased Premises), said Leased Premises is situated in the Southeast Quarter (SE¼) of the Southwest Quarter (SW¼) and Government Lot 3 of Section 26, Township 134 North, Range 41 West of the 5th Principal Meridian in the Maine Township, County of Otter Tail, State of Minnesota. See Exhibit "A".

2. Termination. This lease is for a term of one (1) haying season beginning on April 1, 2020,and ending on November 30, 2020, unless sooner terminated under the provisions of this Lease.

3. Rent. Lessee agrees to pay to the Lessor as rent for the Leased Premises a lump sum of Two thousand, two hundred, one and 99/100 Dollars ($2,201.99) for the hay field farmland per season. The rent shall be paid in two equal installments, the first being due and payable on or before June 1, 2020 and the second being due and payable on or before November 1, 2020.

4. Use of Premises. Lessee agrees during the term of this Lease to use and occupy thepremises only for the purpose of cutting, baling and temporarily storing hay. No part of the Leased Premises shall be used for a purpose which is illegal, offensive, or which may cause cancellation of any insurance policy covering the premises. The Lessee is responsible for the control on any noxious weeds in the hay field areas. Use of any herbicide will be coordinated with and approved by the Lessor. All hay shall be removed from the Leased Premises by November 30, 2020.

5. Facilities. Lessee agrees not to remove any dirt from the Leased Premises.

6. Condition of Premises upon Termination. Lessee has examined and knows the conditionof the Leased Premises and agrees that it is suitable for Lessee's needs. On the last day of the term of this Lease or on the sooner termination thereof, Lessee shall peaceably surrender the Leased Premises in as good condition as when received, except for reasonable wear and tear and except for damage which Lessor is obligated to repair.

7. Condition of Premises During Lease Term. The Lessee, during the term of this Lease,shall, at its expense, keep said leased premises in good condition.

8. Alterations and Modifications. Lessee shall not make any alterations or modifications tothe Leased Premises.

9. Subletting and Assignment. Lessee shall not have the right to assign this Lease or subletthe premises or any portion thereof without the written consent of Lessor.

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10. Insurance. Lessee shall provide insurance coverage for the Leased Property. TheLessee shall maintain insurance to cover liability from operations under the Lease Agreement, whether such operations are by the Lessee or by anyone directly or indirectly employed under the Lease Agreement. The Lessee shall provide the following minimum limits of liability:

(a) $200,000-Per occurrence,(b) $200,000-Annual aggregate,( c) $200,000 -Annual aggregate applying to Products and Completed Operations,(d) $50,000-Fire damage, and(e) $5,000- Medical expense (any one person per occurrence).

The liability limits specified above are the minimum limits required, and any and all additional limits provided to the Lessee will be available on an excess, umbrella or other basis to the Additional Insured for any and all covered claims. An excess or umbrella liability policy may be used in conjunction with primary coverage limits to meet the minimum limit requirements.

Lessee shall, at its own cost and expense, maintain general liability insurance, insuring against claims for bodily injury, death or property damage occurring in or about the Leased Premises.

11. Lessee's Access to Property. As a part of the agreement Lessor agrees to allow Lesseeunlimited access to the hay field farmland. Access to the hay fields will be through the field approach north of the building site as shown on Exhibit "A".

12. Lessor's Access to Leased Premises. Lessee shall allow Lessor and/or Lessor's agentsor employee's unlimited and unrestricted access to the Leased Premises.

13. Event Parking on Leased Premises. Lessee shall allow the Lessor's and Phelps MillCoW1try1s agents or staff unlimited and unrestricted access to the Leased Premises for the following two events to be held at Phelps Mill County Park: 2020 Governor's Fishing Opener Picnic and the annual Phelps Mill Festival. The Lessor will be holding the 2020 Governor's Fishing Opener Picnic on Friday, May 8, 2020 and Phelps Mill Country will be holding the annual Phelps Mill Festival on Saturday and SW1day, July 11 and 12, 2020 with festival set up on Friday July 10. The east hay field on the Leased Premises, approximately 14.3 acres, will be used as the Parking Area for both events. The hay in the area designated as East Hay Field (Festival Parking Area) on Exhibit "A" of this Lease will be cut by Phelps Mill CoW1try's agents approximately 4 to 8 days prior to the Phelps Mill Festival. With these two events it is anticipated that no haying would occur prior to the Phelps Mill Festival, however, the Lessee shall have the option to cut and bale the hay in this area as part of this Lease Agreement prior to Phelps Mill Country's agents cutting the hay for the Phelps Mill Festival. A request to cut and bale the hay shall be made in writing at least two weeks before the hay is scheduled to be cut by Phelps Mill Country's agents. Any bales produced shall be removed from the site or moved to the edge of the hay field prior to the Phelps Mill Festival. The Lessee shall fully cooperate with Lessor and Phelps Mill Country in preparing for and conducting these events.

14. Indemnification. Lessee agrees to indemnify and hold Lessor harmless from any andall liability arising from Lessee's use of the Leased Premises, including but not limited to payment

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of Lessor's reasonable attorneys' fees and expenses. Lessee so agrees to indemnify and hold Lessor harmless as a result of any claim, loss of damage or liability or expense arising out of or resulting from any affirmative act, negligence, or omission of the Lessee or their agents, contractors, subcontractors, or employees. Lessee agrees to furnish Lessor with a certificate of general liability coverage, which names the Lessor as an Additional Insured.

15. Notice. All communications, demands, notices, or objections permitted or required tobe given or served under this Lease shall be in writing and shall be deemed to have been duly given or served if delivered in person to the other party or mailed and addressed to the other party to the address set forth next to that party's signature at the end of this Lease. Any party may change its address by giving notice in writing, stating its new address, to any other party as provided in the foregoing manner. Commencing on the tenth day after the giving of notice, the newly designated address shall be that party's address for the purposes of all communications; demands, notices, or objections permitted or required to be given or served under this agreement.

For the Lessor: Otter Tai] County Engineer Otter TaiJ County Highway Department 505 South Court Street, Suite 1 Fergus Falls, MN 56537 (218) 998-8470

For the Lessee: Dary] Tysdal 24480 Co Hwy 1 Fergus Falls, MN 56537 (218) 731-7237

16. No Partnership, Joint Venture, or Fiduciary Relationship Created Hereby. Nothingcontained in this Lease shall be interpreted as creating a partnership, joint venture, or relationship of principal and agent between the Lessor and the Lessee, it being understood that the sole relationship created hereby is one of landlord and tenant.

17. Cumulative Rights. No right or remedy herein conferred on or reserved to the Lesseeor the Lessor is intended to be exclusive of any other right or remedy provided by law, but each shall be cumulative in and in addition to every other right or remedy given herein or elsewhere or hereafter existing at law or in equity or by statute.

18. Attorneys' Fees. If any action at law or in equity shall be brought in court to recoverany rent under this Lease or for or on account of any breach of or to enforce or interpret any of the covenants, terms, or conditions of this Lease or for the recovery of the possession of the premises, the prevailing party shall be entitled to recover from the other party as part of the prevailing party's costs its reasonable attorneys' fees, the amount of which shall be fixed by the court and shall be made a part of any judgment or decree rendered.

19. Successors and Assigns. Except as otherwise specifically provided for herein, thisLease shall be binding on and shall inure to the benefit of the parties hereto and their respective assigns and successors.

20. Amendment, Modification, or Waiver. No amendment, modification, or waiver of anycondition, provision, or term of this Lease shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or its duly authorized representative, and specifying

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with particularity the extent and nature of such amendment modification, or waiver. Any waiver by any party of any default of another party shall not affect or impair any right arising from any subsequent default.

21. Severable Provisions. Each provision, section, sentence, clause, phrase, and word ofthis Lease is intended to be severable. If any provision, section, sentence, clause, phrase, and word hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Lease.

22. Entire Agreement. This Lease, including all exhibits, contains the entire understandingof the parties hereto with respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to the subject matter. No representations, Warranties, undertakings, or promises, whether oral, implied, written, or otherwise, have been made by either party hereto to the other unless expressly stated in this Lease or unless mutually agreed to in writing between the parties hereto after the date hereof, and neither party has relied on any verbal representations, agreements, or understandings not expressly set forth herein.

23. Captions, Headlines, or Titles. All captions, headings, or titles in the paragraphs orsections of this Lease are inserted for convenience of reference only and shall not constitute a part of this Lease as a limitation of the 'scope of the particular paragraphs or sections to which they apply.

24. Minnesota Law. This Lease shall be construed and enforced in accordance with thelaws of the State of Minnesota.

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IN WITNESS WHEREOF, the parties hereto have executed this Lease the day and year first above written.

Lessor:

ST A TE OF MINNESOTA ) ) ss

COUNTY OF OTTERTAIL)

COUNTY OF OTTER TAIL

By ______________ _ Leland R. Rogness, County Board Chair

By ______________ _ Nicole Hansen, County Board Clerk

The foregoing instrument was acknowledged before me this ____ day of

________ , 2020, by Leland R. Rogness and Nicole Hansen, the County Board Chair and County Board Clerk of Otter Tail County, Lessor.

Lessee:

ST A TE OF MINNESOTA ) ) ss

COUNTY OF OTTER TAIL )

Notary Public

ByaN: Daryl Tysdal, Lessee

The foregoing instrument was acknowledged before me this v/·M day ofBpvif , 2020, byDarylTysdal, Less�� /�

THIS INSTRUMENT WAS DRAFTED BY:

Otter Tail County Highway Department 505 South Court Street, Suite I Fergus Falls, MN 56537-2757 {218) 998-8470

Gra Pub li�v

i NI

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FARMLAND LEASE

PHELPS MILL COUNTY PARK

Otter Tail County (Lessor) and Daryl Tysdal (Lessee)

Phelps Mill County Park 29283 Co Hwy 45

Underwood, Minnesota

SE¼SW¼ and GL 3 of Sect. 26, Tl34N, R41 W

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Exhibit "A"

Page 6 of 6

May 13, 2020

OTTER TAIL COUNTY PREPAREDNESS/REOPENING PLAN

Otter Tail County is committed to providing a safe and healthy workplace for all our employees and customers. To ensure that, we have developed the following COVID-19 Preparedness/Reopening Plan in response to the pandemic. Managers and employees are all responsible for implementing this plan. Our goal is to mitigate the potential transmission of COVID-19 in our workplaces and communities, and that requires full cooperation among our staff, management, and the public. Only through this cooperative effort can we establish and maintain the safety and health of our workplace.

Otter Tail County will consider the health of all employees and the public as we move forward with reopening offices for public on-site access while applying best practices for social distancing in the workplace. This document will incorporate preparedness and reopening the buildings to the public as well as bringing employees back to their worksites. Employees are responsible for implementing and complying with all aspects of this COVID-19 Preparedness/Reopening Plan.

EMPLOYEES: SCREENING AND POLICIES

Employees have been informed of and encouraged to self-monitor for signs and symptoms of COVID-19. The following policies and procedures are being implemented to assess an employee’s health status prior to entering the workplace and for employees to report when they are sick or experiencing symptoms.

Otter Tail County has implemented leave policies that promote employees remaining at home when sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. Please find policies specifically related to this public health emergency on the employee dashboard.

Reduce Transmission Among Employees

Employee Exhibits Signs and Symptoms of COVID-19:

a. Employees will be trained and required to follow the attached COVID-19 Guidelines and Employee Screening Tool, attached as Appendix A, including taking their temperature before reporting to work.

b. Employees that have symptoms (i.e., fever, cough, shortness of breath, chills, muscle pain, sore throat and new loss of taste or smell) should notify their supervisor and stay home. Sick employees should follow CDC and MDH recommendations which generally provide to stay at home for at least 10 days and for 3 days without a fever, whichever is longer, and call their healthcare provider about testing. Consult CDC and MDH for most recent information. Additionally, if an employee is being advised by a medical provider, that recommendation should also be followed. Based on CDC guidelines, employees are not required to provide a return to

May 13, 2020

work statement from a doctor to allow medical providers to concentrate on treating those with COVID-19 and it may be difficult for an employee to obtain one.

c. If an employee is at work and exhibiting COVID-19 symptoms as referenced above, the employee should be promptly sent home and asked to call their healthcare provider about testing. The employee should be asked to identify all individuals he/she was in close contact (within six feet) for at least one hour during the prior 48-hour period (for additional information, review the CDC’s definition of close contact). It may be determined appropriate for employees in close contact may be sent home. Additionally, if an employee tests positive for COVID-19, MDH will conduct a contact investigation and employees may be notified if they had possible exposure to COVID-19 in the workplace. To protect privacy as required by state and federal law, Otter Tail County will not identify, by name, an individual who has contracted the virus.

Employee Having Exposure to COVID-19:

If an employee may have had exposure to a person with suspected or confirmed COVID-19, that employee should remotely work for at least 14-days and monitor for symptoms as recommended by CDC and MDH. If an employee cannot remote work because he/she is part of the critical infrastructure and may have had exposure to a person with suspected or confirmed COVID-19, the CDC has set forth guidelines to ensure continuity of operations while allowing the employee to work. The guidelines include pre-screening, regular monitoring, wearing a mask, social distancing, and disinfecting and cleaning workspaces. While social distancing, employees should maintain six feet and practice social distancing as work duties permit in the workplace. Also, maintain physical distance when taking breaks including avoid congregating in the break room.

Best Practices to Mitigate Spread:

a. Temperature: Employees will take their temperature before reporting to work. If the employee’s temperature is over 100.4 degrees, has a fever or feels feverish, employee will notify their supervisor and is not to report to work. If able, the employee can remotely work.

b. Handwashing: Basic infection prevention measures are being implemented in our workplaces at all times. Employees are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to mealtimes, and after using the restroom. Hand sanitizers are also available throughout the building but should not take the place of regular handwashing if possible.

c. Respiratory Etiquette: Employees are instructed to cover their mouth and nose with their sleeve or tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose and eyes, with their hands. Tissues used should be disposed of in the trash with handwashing or sanitizing immediately afterward.

d. Social Distancing: Social distancing is being implemented in the workplace through the

following engineering and administrative controls being considered: Remote working, staggered shifts to reduce the number of employees in the workplace at one time; maintaining six feet apart between employees and co-workers, and employees and the public using signage or

May 13, 2020

instructions; regulating number of employees in county vehicles; and support communications plans to address employee concerns. Cloth masks have been made available to employees. Partitions will be used at front desks and for employees having face-to-face interviews or meetings with clients. Employees can have customer interactions through drop-off, pickup or delivery if it can be done safely. During this pandemic, employees, visitors, and the public are prohibited from gathering in groups. Additionally, refrain from gathering in confined areas such as breakrooms, hallways, and small meeting rooms. Where able, do not share phones, computer equipment, desks, cubicles, workstations, offices or other personal work tools and equipment. If sharing equipment, ensure proper cleaning and disinfecting between employees.

e. Sanitizing and Cleaning: Regular housekeeping practices are being implemented, including

routine cleaning and disinfecting of work surfaces, equipment, and areas within the work environment. Employees should regularly clean high-touch areas in their workstations such as phones, keyboards, touch screens, and controls. Facilities employees will continue regular cleaning of common areas. If an employee develops COVID-19 symptoms while at work, the work area will be immediately cleaned and may be unavailable for access by others to mitigate exposure to other employees.

f. Facemasks: Employees will wear cloth face coverings in work settings where other physical

distancing measures will be difficult to maintain. Situations where social distancing is difficult includes small common areas such as coffee counters within departments, hallways, and small meeting rooms. Employees will also wear cloth face coverings when engaging with the public. Wearing a cloth face covering is not a substitute for maintaining social distancing, which is one of the best ways to prevent disease transmission. Please see Face Mask FAQs for further information regarding face masks.

g. County Vehicles: One person per vehicle should be practiced as much as possible to minimize

the spread of COVID-19. If you must travel with another person, such as a client or to transport children, follow CDC guidance for rideshare such as wearing a cloth face covering, passengers sitting in the back of the vehicle, and do not transporting those with symptoms if possible.

County vehicles should be cleaned before and after employee use, particularly if the vehicle is shared with other employees. At a minimum, clean and disinfect commonly touched surfaces in the vehicle. Other guidance is found on the CDC website.

h. Communication and Training: The Preparedness/Reopening Plan will be available to all

employees through the Employee Dashboard. Training will be provided to employees and supervisors will monitor how effectively these policies are being implemented. This plan will be updated as determined necessary.

PHASE I: REOPENING

Otter Tail County will be reopened in phases and the buildings will remain locked during Phase I, which will begin on *****. This guide is a general overview of expectations during reopening buildings and each department will develop its own Preparedness/Reopening Plan, specifically identifying services that will

May 13, 2020

require public access to the buildings for face-to-face engagements with employees. The main objective of the phased plan is to keep our citizens and employees safe and healthy while gradually reopening County services. Related strategies include the following:

All buildings remain closed to general walk-in traffic during Reopening Phase I. The public is encouraged to access services virtually, online or by phone. Service by appointment only and building escort will be offered for certain services that cannot be completed via other methods or are difficult to complete online due to lack of electronic solution, complexity of transaction, or customer barrier to accessing the service line. Electronic processing of documents and applications, and delivery of services via virtual methods are continued and increased where possible. Methods for effective virtual service delivery will continue. It is recognized that some individuals are limited in their ability to access services via technology and departments will accommodate their needs to ensure services are received. Physical spaces are appropriately prepared (room arrangements to support social distancing, protective barriers installed, enhanced cleaning protocols continued, etc.) Employees continue to work remotely where effective service delivery can be provided through remote work arrangements.

Appointment Scheduling

Public access to visit County facilities will be by appointment-only services. Screening will be given to individuals accessing the building and they will also be asked to wear a cloth face covering/mask (recognizing that face masks are not recommended for everyone such as children under age 2 or those who have trouble breathing). Also, encourage that the building is accessed by only those individuals that are necessary. Those needing to enter the building will be screened. When appointments are made, the following script should be followed to ensure the individual is aware of the screening tool, that the appointment is limited to only necessary individuals attending, and that a face mask should be worn to the appointment. If they do not bring a mask, we will offer a disposable one.

In the interest of the health and safety of the public and staff during this pandemic, do not visit a County facility for an appointment if you have had any of the following in the last 10 days: a fever of 100.4 degrees Fahrenheit or higher, shortness of breath, new muscle aches, new sore throat, or a new or increased cough OR if you have had close contact with someone that was diagnosed or suspected to have COVID-19 within the last 14-days. Due to the COVID-19 pandemic, we need everyone (who is able) seeking appointment services to visit our facilities wearing a cloth covering or mask. Who needs to attend the appointment with you and are they free of symptoms? Are you, and anyone who will be with you, able to wear a cloth face mask or covering to your appointment? (If the visitor is unable to wear a mask or refuses to wear a mask, discuss alternatives as well as whether it is necessary to request supervisor assistance to determine how best to proceed.)

May 13, 2020

Each department is responsible to ask health screening questions as set forth above. Additionally, employees are to use the screening tool (attached as Appendix B) for the public at the time of their appointment. Screening questions will also be posted on the entrance doors. At the time of the appointment, a staff member from the Department will meet the public member or client at the front door of the building and review the screening tool with them prior to allowing access to the building. If the visitors are experiencing any symptoms, the appointment should be rescheduled. Individuals entering the buildings should wash their hands or sanitize upon entrance to the building. Employees should offer disposable masks if not being worn by the individual. If the person is unable to wear a mask or refuses to wear a mask, you may need to consider alternatives. During the appointment, staff should wear a face mask and practice social distancing. When the appointment has ended, the visitors will be escorted out of the building by staff. After the appointment employees may be responsible for cleaning the area. Facilities will clean as well but may not be available during regular work hours to sanitize an area used for an appointment.

Appendix A

May 11, 2020

Otter Tail County is committed to providing a safe and health work environment for employees. This

screening tool is required for all employees to follow prior to reporting to work. Additionally, if any

symptoms develop while an employee is at work, supervisors are to be notified and the employee will be

asked to go home.

Screening

Have you had any of the following symptoms that you cannot attribute to another health condition?

1) Please answer “Yes” or “No” to each question. Do you have:

o Fever (100.4 F or higher), or feeling feverish?

o Chills?

o A new cough?

o Shortness of breath?

o A new sore throat?

o New muscle aches?

o New headache?

o New loss of smell or taste?

If symptoms develop prior to reporting to work, notify your supervisor and do not report to your

worksite. If you work remotely, notify your supervisor, and you can continue working if able.

If symptoms develop while at work, notify your supervisor immediately.

2) Have you come into close contact (within 6 feet) with someone who has a laboratory confirmed

COVID-19 diagnosis or that has self-isolated due to fever or symptoms of respiratory illness in the

past 14 days? ☐Yes ☐No

If you answered “Yes” to this question, notify your supervisor. It will be necessary to determine

whether you should be quarantined in accordance with CDC recommendations for employees .

*If you need public health guidance, please call x8320

https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine-isolation.html

Appendix B

May 13, 2020

Otter Tail County is limiting public access to all county buildings to appointment in their Phase I Reopening.

Employees scheduling a face to face appointment with the public are required to follow the guidelines and

use the screening tool. If required by your department, discuss with your supervisor and document the client

screening tool.

The following screening must be used when proceeding with the face-to-face contact:

I. Complete screening prior to making an appointment, via phone call and timely (e.g. the day of the

visit).

a. Make it known that these questions are being asked to all people that are served to protect

the health of client and you to minimize the risk of spreading illness.

b. Tell the person that if you are able to meet with them you will need to ensure 6 feet social

distancing from them during the appointment and will not be able to shake their hand, hold

their children, or come in close personal contact. They will also be required to use a face

covering during the appointment. Tell the person it is not personal, that you are just

following the guidelines.

Screening

Have you had any of the following symptoms that you cannot attribute to another health condition?

1) Please answer “Yes” or “No” to each question. Do you have:

o Fever (100.4 F or higher), or feeling feverish?

o Chills?

o A new cough?

o Shortness of breath?

o A new sore throat?

o New muscle aches?

o New headache?

o New loss of smell or taste?

2) Have you come into close contact (within 6 feet) with someone who has a laboratory confirmed

COVID-19 diagnosis or that has self-isolated due to fever or symptoms of respiratory illness in the

past 14 days? ☐Yes ☐No

Based on the screening, use the guidelines below:

I. If the person answers yes to any of the questions, tell them you are unable to meet face-to-face with

them currently. Offer to meet with them over the phone, utilize secure email for correspondence,

etc.

II. If the person reports no symptoms, no close contact (within 6 feet) with someone who has a

laboratory confirmed COVID-19 diagnosis or that has self-isolated due to fever or symptoms of

Appendix B

May 13, 2020

respiratory illness in the past 14 days, you may schedule an appointment with the following

guidelines:

a. Put on a face covering or mask. Use other PPE as indicated.

b. Only use what you need to do your visit.

c. Ensure social distancing of at least 6 feet.

d. Perform hand hygiene (wash hands for 20 seconds or use an alcohol-based sanitizer that

contains 60 to 90% alcohol, before and after your appointment.

e. Discard PPE and clean equipment used during the appointment (electronic pens, pens, other

equipment)

*If you need public health guidance, please call x8320

Documents

OTTER TAIL COUNTY BOARD OF COMMISSIONERS€¦ · 19/05/2020 · 10371 133.24 9863 bugbee's locksmith 9863 258.06 1227 carr's tree service inc 1227 3,168.00 8930 certified auto repair