Overview of California’s Accreditation Process

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Inspire, Educate, and Protect the Students of California

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Overview of California’s Overview of California’s Accreditation ProcessAccreditation Process

Year-Out Pre-Visit Webcast Year-Out Pre-Visit Webcast Joint CTC-NCATE/CAEP Visits Joint CTC-NCATE/CAEP Visits

Violet CohortViolet Cohort

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AgendaAgenda OverviewOverview Steps in the Site Visit ProcessSteps in the Site Visit Process

– PlanningPlanning– Program Assessment, Biennial Reports Program Assessment, Biennial Reports

Institutional Report, Off-Site Review, Institutional Report, Off-Site Review, IR AddendumIR Addendum Interview ScheduleInterview Schedule Two-Month Pre-VisitTwo-Month Pre-Visit Site visit and post site visitSite visit and post site visit Role of the ConsultantRole of the Consultant

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Accreditation CycleAccreditation CycleBiennial Report

Biennial Report

Follow up to site visit

Site Visit

Biennial Report

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Collect and

Analyze Data

Annually

3

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Accreditation SystemAccreditation System

Site Visit Examines unit operations, effectiveness and quality through the lens of CTC Common Standards

Biennial Reports

Examine program effectiveness through

the lens of program-selected measures of

candidate competence and feedback

from completers and employers

Examines program

alignment to CTC

Program Standards

Program Assessment

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Inspire, Educate, and Protect the Students of California 55

Roles and Responsibilities in a Roles and Responsibilities in a Accreditation Site VisitAccreditation Site Visit

Commission on Teacher Credentialing Commission on Teacher Credentialing (CTC)(CTC)– Committee on Accreditation (COA)Committee on Accreditation (COA)

National Council for Accreditation of National Council for Accreditation of Teacher Education (NCATE) or Council Teacher Education (NCATE) or Council for the Accreditation of Educator for the Accreditation of Educator Preparation (CAEP)Preparation (CAEP)

Your InstitutionYour Institution

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Focus of Accreditation Focus of Accreditation

InstitutionInstitution– Education Education UnitUnit

as an entityas an entityCommon/Common/

NCATE/CAEP NCATE/CAEP Standards Standards address address institutional institutional infrastructure infrastructure and capacitiesand capacities

ProgramsPrograms– All Individual All Individual

Programs offered Programs offered by the institutionby the institutionAdopted Program Adopted Program

Standards –PA Standards –PA reviews to assure reviews to assure that programs that programs are still meeting are still meeting the standardsthe standards

HO: Sample Org Structure (1) 6

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Common Standards (2008)Common Standards (2008)

1.1. Educational LeadershipEducational Leadership2.2. Unit and Program Assessment and Unit and Program Assessment and

Evaluation Evaluation 3.3. ResourcesResources4.4. Faculty and Instructional PersonnelFaculty and Instructional Personnel5.5. AdmissionAdmission6.6. Advice and AssistanceAdvice and Assistance7.7. Field Experience and Clinical PracticeField Experience and Clinical Practice8.8. District-Employed Supervisors District-Employed Supervisors 9.9. Assessment of Candidate CompetenceAssessment of Candidate Competence

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NCATE Standards NCATE Standards

1.1. Candidate Knowledge, Skills and Candidate Knowledge, Skills and Professional DispositionsProfessional Dispositions

2.2. Assessment System and Unit EvaluationAssessment System and Unit Evaluation3.3. Field Experiences and Clinical PracticeField Experiences and Clinical Practice4.4. DiversityDiversity5.5. Faculty Qualifications, Performance, and Faculty Qualifications, Performance, and

DevelopmentDevelopment6.6. Unit Governance and ResourcesUnit Governance and Resources

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NCATE/CAEP CrosswalkNCATE/CAEP Crosswalk The education unit implements and monitors a

credential recommendation process that ensures that candidates recommended for a credential have met all requirements.

Qualified members of the unit are assigned and available to advise applicants and candidates about their academic, professional and personal development, and to assist in their professional placement.

Appropriate information is accessible to guide each candidate's attainment of all program requirements.

The institution and/or unit provide support and assistance to candidates and only retains candidates who are suited for entry or advancement in the education profession.

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Program Review Program Review Each credential program is reviewed Each credential program is reviewed

through Program Assessment and by through Program Assessment and by the site teamthe site team

Standard Options available to Standard Options available to programsprograms

─ Adopted California StandardsAdopted California Standards─ National or Professional Program StandardsNational or Professional Program Standards─ Experimental Program Standards—Experimental Program Standards—onlyonly if if

operating an approved Experimental Programoperating an approved Experimental Program

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Continuing Accreditation Visit CycleContinuing Accreditation Visit Cycle Consultant AssignedConsultant Assigned Institutional Overview Webcast – 1 Year Institutional Overview Webcast – 1 Year

Prior Prior Preconditions Report – 6 mo. to 1 year Preconditions Report – 6 mo. to 1 year

priorprior Team Structure: Board of Institutional Team Structure: Board of Institutional

ReviewersReviewers─ Team Leader, Team SizeTeam Leader, Team Size

Response to NCATE/Common StandardsResponse to NCATE/Common Standards Planning for the Team VisitPlanning for the Team Visit Accreditation Team Visit – Accreditation Team Visit – date of visitdate of visit Committee on Accreditation Committee on Accreditation HO: NCATE Timeline (2—on web page)

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Team CompositionTeam Composition Size and structure of the team is negotiated

between the institution, NCATE/CAEP and the Commission CA Team Lead/Co-Chair (1) NCATE/CAEP Co-Chair (1) NCATE/CAEP Unit/Common Standards Cluster

(4-6) Program focused team members (2-5) CTC Consultants (2) Total individuals on the your visit will range

from 10-15

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PlanningPlanning Team ApproachTeam Approach

– LogisticsLogisticsCalifornia individuals—CTC pays forCalifornia individuals—CTC pays forNCATE/CAEP individuals-Institution pays forNCATE/CAEP individuals-Institution pays for

– Program Specific PreparationProgram Specific Preparation– Institution PreparationInstitution Preparation

ChecklistsChecklists

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LogisticsLogistics Lodging Meals Develop and sign a contract with the CTC

to get reimbursed for lodging and meal expenses for CALIFORNIA team members

Plan for Transportation– NCATE/CAEP—out of state– California team members

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HO: Hotel-Meals planning (3)

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3-6 Month Out Phone Call3-6 Month Out Phone CallHave all logistics infoHave all logistics info Hotel identifiedHotel identified

– Lodging rateLodging rate– Team room rateTeam room rate– Parking fee, if applicableParking fee, if applicable

Identify who at institution will sign the Identify who at institution will sign the contract—2-3 months prior to the site visitcontract—2-3 months prior to the site visit

Notify State Consultant if you need the Notify State Consultant if you need the phone call 6 months prior to visitphone call 6 months prior to visit

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Presenting Evidence for the TeamPresenting Evidence for the Team1.1. California: Web pagesCalifornia: Web pages2.2. NCATE/CAEP: AIMS system NCATE/CAEP: AIMS system

– Organize by both approved program and Organize by both approved program and by NCATE/CAEP Standardby NCATE/CAEP Standard

– All documentation should be electronic whenever possible

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HO: Site Visit Documentation(4)

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Preconditions ReportPreconditions Reporthttp://www.ctc.ca.gov/educator-prep/STDS-preconditions.htmlhttp://www.ctc.ca.gov/educator-prep/STDS-preconditions.html

Due six months to 1 year before the visit Report includes

– Characteristics of the Institution—including matrix of programs, candidates, and program completers

– Addresses all Preconditions*—General (state law and Commission Policy) and Program Specific

*Includes evidence to support meeting the Preconditions

Matrix of Approved Programs Report is reviewed by CTC Staff

HO: Preparing Preconditions Report (5)

http://www.ctc.ca.gov/educator-prep/STDS-preconditions.html

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Which Entity Reviews which Programs?

Commission All CTC Approved

Educator Preparation Programs

Teaching Credentials

Services Credentials

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NCATE/CAEP All programs

that prepare educators for P-12 schools Credential Advanced

degrees

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NCATE/CAEP Program DesignationNCATE/CAEP Program Designation

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Program A planned sequence of courses and experiences for the purpose of preparing teachers and other school professionals to work in pre-kindergarten through twelfth grade settings. Programs may lead to a degree, a recommendation for a state license, both, or neither.

Initial Teacher Preparation Programs Programs at the baccalaureate or post- baccalaureate levels that prepare candidates for the first license to teach. Advanced Programs (1) the continuing education of teachers who have previously competed initial preparation or (2) the preparation of other school professionals.

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California Approved Programs California Approved Programs within the NCATE/CAEP Process within the NCATE/CAEP Process

Program Level Data Program Assessment & Biennial ReportsUnit Level Data Unit data (IR) available to the site visit team—a

minimum of 6 months prior to the site visit See NCATE/CAEP’s processes

Additional data will be uploaded at a later date. Specific assessments must be presented at the

unit level (i.e., diversity, dispositions)HO: NCATE/CAEP Processes (6)

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Program SamplingProgram Sampling Most programs will be reviewed using

Program Sampling after having completed Program Assessment. – Some programs will not have done

Program Assessment (transitioning or new programs)

If many program standards have More Information Needed, a full Program Review will take place

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HO: Program Sampling or Full Program Review (7)

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Program Sampling ClusterProgram Sampling ClusterComplete Program Summary is

needed for each program Review team member(s) will be

looking across groups of approved programs

– Program Design– Course of Study (Curriculum &

Fieldwork)– Assessment of Candidates

HO: NCATE/CAEP Processes (6)

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Biennial ReportBiennial Report Due to site visit deferral of one year,

the Biennial Report turned in Fall 2012 will be used

If there are updated assessments, responses to Biennial Report feedback, team needs to know

Biennial Report Section B—provides evidence for Common Standard 2

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Biennial Report—Section B Part B of the Biennial Report requires the

unit head to reflect upon the program specific data—for Common Standard 2. Consider:– Aggregating data up to the unit– Report on unit level analysis of data and

decisions to act on the analysis

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HO: PSA 12-08 (8)

Documentation of Actions Taken in Documentation of Actions Taken in Unit Assessment SystemUnit Assessment System

Action Taken Date Data Source(s)Analysis

Leading to Action

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Common Standard Implications for Common Standard Implications for 2012-132012-13

Identified Issue

Program(s) Involved

Data Source(s)

Analysis Leading to

Action

Applicable Common

Standards

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Institutional ReportInstitutional Report Document that addresses the

NCATE/CAEP Standards Supporting evidence must be

available electronically when the IR is submitted to AIMS

Off-Site Review will take place within 1-2 months of submission of IR

Off-Site Report is prepared for the Institution

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IR AddendumIR Addendum Off-Site Report is posted in AIMS Institution develops an IR Addendum

addressing all questions and concerns in the OSR. Additional data may be provided

Site visit team will consult the OSR and Addendum rather than the IR for the visit

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Post approximately 6 months prior to visit

Include links to supporting documentationInclude links to supporting documentation IR—AIMS too Off-Site Report—AIMS too IR Addendum—AIMS too Narrative addressing 4 sentences from

Common Standards Program Documents including

– Preliminary Report of Findings – Program Summaries

Biennial Reports and CTC FeedbackHO: Site Visit Documentation (4)

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Sample Interview ScheduleSample Interview Schedule

NCATE/CAEP/Common StandardsNCATE/CAEP/Common Standards Program SamplingProgram Sampling

– Program specific issues, if neededProgram specific issues, if needed

See Accreditation Handbook: See Accreditation Handbook: Appendix BAppendix B

HO: NCATE/CAEP’s Processes (7)

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InterviewsInterviewsNCATE/CAEP Unit

Standards1.Candidate Knowledge, Skills and Dispositions2.Unit Assessment3.Clinical Experience4.Diversity5.Faculty6.Unit Governance and Resources

Approved Programs

Organized into clusters of programsPreliminary Teaching ProgramsSpecial Education ProgramsAdvanced Teaching ProgramsServices Programs

Talk with your CTC Consultant

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Focus of the InterviewsFocus of the Interviews NCATE/CAEP Unit Standards—interview

across the education unit focusing on concepts in the NCATE/CAEP Unit standards

Programs—interview one stakeholder constituency within the assigned cluster of programs

Columns—strands such as NCATE/CAEP or Program cluster

Rows—time of day, room, constituency

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Schedule Schedule EssentialsEssentials Program Sampling team members need 1½ hours on

the first morning with the Program Coordinators, organized by Program Cluster

1½ hours for lunch each day for the team (CTC and NCATE) to eat and have a team meeting

15 minutes at end of Day 1 & 2 w/ Team Lead for any needs

Provide short morning and afternoon breaks Each team member needs a minimum of 1 hour per

day not to be in a scheduled interview Mid-Visit Report needs to be on the schedule (late Day

2)— meeting with unit head on progress and what is still needed

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Planning for the Team VisitPlanning for the Team Visit Interview Schedule includes

─ Candidates─ Graduates─ Master teachers/Supervisors─ Employers/Administrators─ Administration and Faculty of the Institution─ Collaborative partners in governance

(advisory) Off Campus/Satellite visits Credential Programs outside the

School/Department of Education

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Two Month Out Pre-VisitTwo Month Out Pre-VisitVisit to your institution CTC Consultants California Co-Chair NCATE/CAEP Co-Chair

Purpose: Finalize all logistics including interview schedule

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Site VisitSite Visit Sunday noon through Tuesday afternoon for

CI/TI Visit. Sunday Interviews—constituencies not

available on Monday afternoon (i.e., employers, advisory board, completers, district-employed supervisors)

School visit—required by NCATE/ CAEP Leave campus Monday with all data and

interviews completed Tuesday—no scheduled interviews, plan for

early afternoon Exit Report (determined by team leads and consultant)

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Initial CTC-NCATE/ Initial CTC-NCATE/ CAEP visit is Sunday CAEP visit is Sunday noon to Wednesdaynoon to Wednesday

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One Visit-Two ReportsOne Visit-Two ReportsCaliforniaCalifornia

Team makes decisions on all standards—Common and Program

Team makes a recommendation on the accreditation status

COA hears the report within 1-2 months

Accreditation Decision

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NCATE/CAEPNCATE/CAEP Team makes

recommendations on the 6 standards

AFI Multi-step process

to the UAB UAB hears the

report in about 6 months

Accreditation Decision

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Accreditation Team ReportAccreditation Team Report Format - Narrative Style Team makes DECISIONS about all

standards: NCATE/CAEP/Common and Program

NCATE/CAEP and Program Standard Findings– Standard Met– Standard Met with Concerns– Standard Not Met

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Accreditation Team ReportAccreditation Team Report Team makes an Accreditation Team makes an Accreditation

Recommendation to the COA on the to the COA on the unit and all of its approved programs unit and all of its approved programs – AccreditationAccreditation– Accreditation with StipulationsAccreditation with Stipulations– Accreditation with Major StipulationsAccreditation with Major Stipulations– Accreditation with Probationary Accreditation with Probationary

StipulationsStipulations– Denial of AccreditationDenial of Accreditation

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Presentation to COAPresentation to COA Consultant - Introduces ReportConsultant - Introduces Report Team Leader - Presents ReportTeam Leader - Presents Report Institutional Representative - Institutional Representative -

Responds to ReportResponds to Report Committee DiscussionCommittee Discussion Committee on Accreditation DecisionCommittee on Accreditation Decision Appeals Available on the processAppeals Available on the process

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Accreditation DecisionAccreditation Decision Committee on Accreditation accepts and Committee on Accreditation accepts and

reviews the team reviews the team reportreport Committee on Accreditation makes the Committee on Accreditation makes the

California Accreditation DecisionCalifornia Accreditation Decision─ AccreditationAccreditation─ Accreditation with Stipulations Accreditation with Stipulations

(Stipulations, Major Stipulations, (Stipulations, Major Stipulations, Probationary Stipulations)Probationary Stipulations)

─ Denial of AccreditationDenial of Accreditation

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After the Site VisitAfter the Site Visit Accreditation Decision by COAAccreditation Decision by COA Report due within one year of the Report due within one year of the

COA decision addressing any and allCOA decision addressing any and all– StipulationsStipulations– ConcernsConcerns– QuestionsQuestions

Continue in the accreditation cycle Continue in the accreditation cycle with the activities of the with the activities of the Violet Violet Cohort Cohort – See Cohort Map – See Cohort Map

HO: Cohort Map (9)

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NCATE/CAEP-UAB ProcessNCATE/CAEP-UAB Process Check the NCATE/CAEP web page Process takes place in AIMS

– Team provides report to NCATE and some editing takes place

– Report available to institution within 30 days

– Rejoinder opportunity—limited time– Factual corrections—limited time– Presentation to UAB scheduled:

Fall visits—March/April Spring visits—October

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ConsultantConsultant Monthly contact—video conference, Skype,

phone calls, emails. Ask any question. Webinar software—if needed for

“presentation” to advisory board or others Always cc: CTC Consultant when

communicating with NCATE/CAEP or the NCATE/CAEP Co-chair

Consultant will be present for the Off Site Review, Two Month Out Pre-Visit, site visit and presentation to the COA

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CTC WebcastsCTC Webcastshttp://www.ctc.ca.gov/educator-prep/webcasts.html Accreditation 101/OverviewCommon Standard 2Unit and Program Evaluation System

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http://www.ctc.ca.gov/educator-prep/webcasts.html

http://www.ctc.ca.gov/educator-prep/webcasts.html

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Additional InformationAdditional Information www.ctc.ca.gov (Program Sponsors) Site Visit Web page:

http://www.ctc.ca.gov/educator-prep/program-accred-site-visits.html – Accreditation Framework– Accreditation Handbook

http://www.ctc.ca.gov/educator-prep/accred-handbook.html

Cheryl Hickey, Administrator of Accreditation

Assigned CTC ConsultantHO: Additional Resources (10)

http://www.ctc.ca.gov/

http://www.ctc.ca.gov/educator-prep/program-accred-site-visits.html

http://www.ctc.ca.gov/educator-prep/program-accred-site-visits.html

