Overview of Collaboration Toolkit for CRP7 - CCAFS

Improve internal communications and information sharing to help CCAFS achieve its overall objectives

Main platform selected: SharePoint Enterprise version 2010

Goal of the CRP 7 Intranet

Key Purposes of the CCAFS Intranet

1. Ability for the CCAFS teams (management team, coordinating unit, research themes and institutional contact points) to make information and knowledge easily available and accessible (internally) from a single point of access...

Key Purposes of the CCAFS Intranet

2. Central location for the CCAFS teams and Center collaborators to view forthcoming internal and international events, staff absences, institutional contact points directory 

CCAFS Intranet – Home Dashboard

RSS feeds

RSS feeds

Events Calendar

Events Calendar

Key Deadlines

Key Deadlines

DocumentsDocuments

Lists / DB’sLists / DB’s

CCAFS Intranet – Staff DirectoryCustom List/Database which includes staff contact information: Photo, Name, Job title, CCAFS Area, Institution, Primary E-Mail, Phone, Mailing Address, Mobile number, ‘Languages for media interviews’ and Skype ID

CCAFS Intranet – Document Libraries

Document Library per team with different security level applied as required.

CCAFS Intranet – Document Collaboration

-Ability to check-in/check-out documents (one-author at a time)

- Manage version history

- Set final documents as records to ensure no one else modifies them

-Send document links by email (instead of attachments)

CCAFS Intranet – Research Team sub-sites

Each sub-site with Calendar, Documents, Links, Tasks

CCAFS Intranet – Research Activity Calendars (multiple Team Calendars in one view)

CCAFS Intranet – Publications Guidelines

Guidelines to Publish Policy briefs, report series, working papers, forms to submit a planned publication

http://intranet.ccafs.cgiar.org/SitePages/Communications.aspx

CCAFS Intranet – Communications Guidelines

CCAFS Intranet – Search

Questions:ccafs@cgiar.org