Overview Source of Authority Supervisory Chain Roles and Responsibilities Additional Duties Resources Staff Duties You Are the Model

Overview

Source of Authority Supervisory Chain Roles and Responsibilities Additional Duties Resources Staff Duties You Are the Model

MP 1: Source of Authority

Extension of Commander’s Authority - First Sergeants derive our authority

from the commander The first sergeant works directly for and derive their authority

from the unit commander at home station, deployed commander when deployed, and serves as the commander’s critical link within the unit for all matters concerning enlisted members. (AFI 36-2113)

MP 2: Supervisory Chain

Reporting official– AFI 36-2113, paragraph 10.3

First sergeant’s reporting official will be the unit commander or headquarters squadron section commander. The first sergeant will not be assigned to the unit section commander for rating purposes.

MP 3: Roles & Responsibilities

Primary Responsibility: - Provide and maintain mission ready

force both at home station and in expeditionary environments

AFI-2618 – At home station and in expeditionary environments, their

primary responsibility is to build and maintain a mission-ready force to execute home station and expeditionary mission requirements.

Promotes health, morale, & welfare of enlisted personnelExamples: Annual Exams, Visit work center, visit

Airmen in hospital/quarters

Advises & assists the CC in maintaining discipline & standardsExamples: Lead by example, Status of Discipline (SOD)

meetings, Council Meetings


Assists CC with unit training & information programs Examples: Monitor sponsorship program, UDMs, CC

Calls, staff meetings

Supervise Care & Upkeep of Unit Dorm & GroundsExamples: Room Inspections, Tent Inspections

Lets discus some other responsibilities?


75% of Air National Guard First Sergeant have a full time job. How does this effect the ability to respond 24/7?

Only meet 2 days a month!

Airman serving in different statuses – Technician, Active, Drill Status Guardsmen, Title 32 and Title 10.

MP 3: Roles & Responsibilities ANG

AFRC members must be in status to conduct various operations and activities. How does this impact the first sergeant ability to perform?

Wing has two UTAs a month, 2 days each!

Airman serving in different statuses – Traditional Reservist, Air Reserve Technician, Individual Mobilization Augmentee, and Active Guard Reserve .

MP 3: Roles & Responsibilities AFRC


Award and Decoration GTC

Formal Functions Newcomers Briefing

Fitness Program Demand Reduction

Participation (UTA’s for ARC) Volunteer

Recruiting Airmen Selection Board

Lodging / Dorm Management Recognition

Room Inspection Family Support

Family Care Program

High OPSTEMP

What are the 2 things a 1st Sergeant will never say?I am finally caught upI’ve seen everything(CMSAF #5 Gaylor quote from Class 10-E)


MP 4: Additional Duties

AFI 36-2113, paragraph 10.1“First Sergeants must not be assigned duties other than those contained in their specialty description in AFECD - Air Force Enlisted Classification Directorate.”

MP 5: Resources

Resources good to knowKey Spouse – Mandated for AD (recommended

for ARC) at Wing level; unit program encouraged Protocol - Not at every base, therefore it may

be youResiliency – Being able to adapt to ever

changing nature of the military lifestyle is essential for both Airmen and their spouses. Resiliency can help manage stressful situations

MP 5: Resources

14

Most valuable resource =

PEOPLE

15

PEOPLE Includes FAMILY

MP 5: Resources

What are some of the common challenges and adversities our Airmen Face?

16

MP 5: Resources

MP 6: STAFF DUTIES

Commander’s Support Staff– Advise– Assist– Supervise

Continuity book for additional duty First Sergeant

MP 7: YOU ARE THE MODEL!!

TAKE CARE OF YOURSELF!–Set the example–Volunteer–Be visible

• Accessible• Approachable

“People don’t care how much you know until they know how much you care” - John C. Maxwell

SUMMARY

Source of AuthoritySource of Authority Supervisory ChainSupervisory Chain DutiesDuties Additional DutiesAdditional Duties Staff DutiesStaff Duties You Are the ModelYou Are the Model

OVERVIEW

Air Force Policy

Commander’s Responsibilities

UCMJ and Financial Responsibility

Government Travel Card Program

AIR FORCE POLICY

• Pay just financial obligations properly and timely…

-AFI 36-2906

COMMANDER’S RESPONSIBILITIES• General

– Review ALL cases– Response time

• Dependent support– With and Without BAH– Payments “In Kind”

COMMANDER’S RESPONSIBILITIES• Paternity

– Member Denies– Member Confirms

• Civil debt non-payment– DFAS response suspense– Contest/Uncontested

UCMJ AND FINANCES

• Article 123a – Making, drawing, or uttering check, draft, or order without sufficient funds

• Article 134– Paragraph 68 – Check, worthless, making and uttering-by

dishonorably failing to maintain funds

– Paragraph 71 – Debt, dishonorably failing to pay

USAF FIRST SERGEANT ACADEMY

• Government Travel Card Program(DoD FMR 7000.14-r, Volume 9, Chapter 3)

– Restricted/Standard/Mission Essential– Agency Program Coordinator (APC)

• Responsibilities• Non-Travel Activity Report• Delinquency Reports

SUMMARY

Air Force Policy

Commander’s Responsibility

UCMJ/Financial Responsibility

Government Travel Card

Family Care Program First Sergeant Responsibilities Family Care Plan

OVERVIEWOVERVIEW

MP 1: Family Care Program

FAMILY CARE PLANNING IS THE ADVANCED PROCESS OF PLANNING FOR THE CARE OF FAMILY MEMBERS DURING THE AIR FORCE MEMBER’S ABSENCE

PERSONNEL REQUIRED TO DOCUMENT THEIR PLAN ON AF FORM 357

DEFERMENTS FROM DUTY

MP 2: First Sgt Responsibilities

CertificationBriefings

MP 3: Family Care Plan

AF Form 357Copies of POAContinuation Sheet/Attachments

SUMMARY

Family Care Program First Sergeant Responsibilities Family Care Plan

Shirt, why do we have dorm inspections?

The next set of slides are from the room of an airman whose

father is a1st Sergeant…

OVERVIEW

• Responsibilities• Dormitory Inspections• Unaccompanied Housing Priorities• Other Considerations

MP1 RESPONSIBILITIES

• Installation CC – Manages unaccompanied housing programs – Establishes inspection criteria & ensures

leadership conducts inspections– Ensures all levels of leadership accomplish

morale visits w/dormitory residents monthly

• Installation CCM– Coordinates with first sergeants on health,

safety, and morale issues affecting residents


• Squadron Commander (may delegate responsibilities to first sergeant)– Good order and discipline – Establishes inspection program & performs

inspections– Establishes leadership visitation program– Schedules bay orderlies– Serves on the QIC


• UH Management Section– Manages day to day operations– Closely interacts w/first sergeants– Mentors residents w/adjustment to mil life

• Resident– Acknowledges responsibly & liability in

writing– Performs housekeeping IAW standards– Accounts for personal conduct

MP2 DORMITORY INSPECTIONS

• Focus on safety and health

• Generally scheduled but may be unannounced

• Best practices for dormitory inspections

MP3 UH PRIORITIES

• Priorities– #1: space required—military necessity,

readiness, discipline, and hardship– #2: space required—single E1-E3 and E4

w/less that 3 yrs service (and mil-to-mil geo-separated couples), and all ranks in dependent restricted areas

– #3: space available—single E4 w/more than 3 yrs through E9

– #4: space available—unaccompanied E1-E9

MP4 Other Considerations

• Dorm Councils• Dorm competitions and recognition• Deployment & TDY• Marriage and Pregnancy• Sex Offender Policy

SUMMARY

• Responsibilities• Dormitory Inspections• UH Priorities• Other Considerations

58

OVERVIEW

Intent

Unit Responsibilities

Air Force Instruction

59

MP1. INTENT AFI 36-2905“It is every Airman’s responsibility to maintain the

standards set forth in this AFI 365 days a year.”

“The Goal of the fitness program is to motivate all members to participate in a year-round physical conditioning program that emphasizes total fitness, to include proper aerobic conditioning, strength/flexibility training and healthy eating.”

“Health benefits from an active lifestyle will increase productivity, optimize health, and decrease absenteeism while maintaining a higher level of READINESS.”

60

MP2: Responsibilities Unit Commander

Execute and enforce the unit fitness program and ensure appropriate action is taken of non-compliance.

Provide a work environment that supports healthy lifestyle choices.

Encouraged to have a written policy that describes their Unit Fitness Program

Appoint Physical Training Leaders (PTL) and Unit Fitness Program Managers (UFPM) in writing

Will encourage members to participate in physical fitness training up to 90 minutes, 3 to 5 times per week and are encouraged to schedule or authorize training during duty hours

Submit Discharge or Retention packages for members who fail four FA’s consecutively or within 24 months.

MP2: Responsibilities First Sergeant

Work with PTLs and UFPMs to be aware of all member’s fitness levels, and advise Commander of negative quality force indicators

UFPMs should be providing data on Airmen who have been exempted from one or more of the four components of the fitness test for a continuous 12-month period or have four component exemptions in a 24-month period.

Be familiar with support agencies and resources that can assist Airmen on meeting the USAF fitness standards

Lead by example by participating in squadron PT functions, as well as some sort of self-directed fitness program

Brief unit leadership on possible trends affecting the mission

Know the AFI and advise leadership of the proper administrative actions

MP2: Responsibilities Airmen

Know AFI 36-2905Responsible for maintaining currency standardsKnow the Commander’s policiesKnow their PTLs and UFPMLead a Healthy Life StyleHelp/Education those not in compliance Be physically ready to accomplish the mission.Attain and maintain excellent physicalconditioning and always meet Air Force fitness standards. Actively participate in the Air Force Fitness Program

Each component has a minimum component score. These scores do not earn a composite passing score. Failure to meet minimum in one or more component results in an Unsatisfactory FA Score.

The Fitness Assessment Cell (FAC) will conduct all Fitness Assessments. FAC personnel have oversight with FA augmentation from Unit PTLs.

Fitness Screening Questionnaire – Should be completed no earlier than 30 calendar days (90 for ARC), but NLT 7 days prior to FA to provide time for medical evaluation.

Testing - Must be completed within a 3-hour window on the same day, (Must be in military status for assessment)

MP3 AFI

MP3 AFI Revised Push-ups and Sit-ups

How does Fitness affect EPR’s and OPR’s?

If Pass, then MEETS STANDARDS

If Fails, then DOES NOT MEET STANDARDS

Attachment 1, 4c

“Remain current as defined in AFI 36-2905 (dated 1 July 2010), paragraph 2.12. Failing to remain current as well as failing to attain a passing score on the applicable FA before the end of the performance report reporting period will result in a “DOES NOT MEET STANDARDS” rating on the member’s OPR/EPR if, as of the closeout date of the performance report, currency or a passing score is not obtained.”

MP 3 AFI

Exemptions are designed to categorize members as unable or unavailable to train or assess for a limited time period

Commanders may grant exemptions as outlined in AFI 36-2905, Table 4.3

CATEGORIES

Composite Exemptions – Member is exempt from all components of the FA

Component Exemption – Member is exempt from one or more components of the FA, but will be assessed on the remaining components

MP 3 AFI Exemption greater than 30 days, including pregnancy, will refer to the EP/FPM or appropriate ancillary provider for exercise assessment, prescription and counseling, or rehabilitation program

Member is eligible for FA 42 days after expiration of physical limitation if greater than 30 days. (180 days for pregnancies)

Any member Exempt from a component and scores 90 or Above, still has to test every 6 month

Military provider must make final disposition for any physical limitation in cases where non-military providers are utilized

Must be current before deployment

Failure before deployment

MP3 AFI

Attachment 19

72

Summary

Intent

Unit Responsibilities

Air Force Instruction

OVERVIEW

Casualty ServicesCasualty ServicesThe First Sergeant RoleThe First Sergeant RoleDependent DeathDependent Death

Casualty Services

Who they are– The mission– Emergency Family Member

Travel (EFMT)– Casualty Assistance

Representatives (CARs)– Mortuary Affairs Office

The First Sgt Role

• Reporting• Notification• Assistance• Support

– Commander’s personal representative to help the family in any and all matters needed or requested

– Unit member with same or similar job

– A connection between the Air Force and family members (not a best friend of the family)

– A link to array of assistance, support, and services: transportation, information, lodging, administrative details, finance, etc.

– Primary duty until Airman and family can be taken care of by Recovery Care Coordinator and AF Wounded Warrior

Family Liaison Officer (FLO)

78The Family’s “Gatekeeper”

Active Duty Mortuary Entitlements

• AF must have authorization from the PADD to take custody of the fallen for preparation and return to the destination designated.

• Primary Expenses and include:– Funeral Services with local funeral home– Uniform

• Service Dress Uniform (Insignia, ribbons, badges, and other accouterments)– GPC is used to procure Uniform and accouterments

• Flight Suit– PADD to provide or unit

• Civilian Clothing– PADD to provide or GPC is used to procure. Cannot exceed cost of Service

Dress Uniform – Urn– Cremation-Performed at the destination Funeral Home and paid as a Primary

Expense– Flag(s)/Flag Case(s)– (12) State Death Certificates/DD 2064

Active Duty Mortuary Entitlementsor Title 10

• Primary Expenses and include:– Transportation to Unit Memorial Services

• Parents• Spouses Parents• Member’s siblings• Children

– 2 days travel lodging and perdium

– Same Entitlement for any location of funeral services

– Transportation to Dignified Transfer (DAFB) and Dignified Arrival

– One Escort is authorized payment by Mortuary• Must be an Active Duty Member• Second escort paid by unit

MP 3: Dependent Death

Member SupportUnit SupportBe ready for anything!

Dependent Death• Mortuary Officer will validate dependent status via DEERS

– Entitlements (All)-Reimbursement of remains transportation expenses from the location of death to the location the Sponsor designates for interment/inurnment

• Infants-One of the following must be issued for an entitlement to be extended:1. Death Certificate2. Fetal Death Certificate/Report3. A report of Fetal demise

– Additional Entitlement Dependents OCONUS-Sponsor can request preparation of remains, casket and urn on a reimbursable basis through a DoD Military Mortuary

SUMMARY

Casualty ServicesCasualty ServicesThe First Sergeant RoleThe First Sergeant RoleDependent DeathDependent Death

Overview

General GuidanceTypes of LeavePassesPermissive TDY

MP1. General Guidance

Established by Congress Unit commander’s leave policy At least 14 consecutive days and 30 days/year Authorized Absence Where leave begins and ends…Local Area

General Guidence Leave Extensions Paternity/Maternity Leave Recall from Leave Special Leave Accrual (SLA)

MP2. Types of Leave

Annual Leave Advance Leave

Approval of 30 days or less Approval of more than 30 days

Convalescent Leave 30 days or less Exception: 42 days for normal pregnancy

Emergency Leave Immediate Family Emergency Leave Process

Terminal Leave Excess Leave

MP3. Passes

Two typesRegular: (Liberty) Starts after normal working

hours on a given day and stops at the beginning of normal working hours on the next working day.

Special: Starts after normal working hours on a given day and will not exceed a specific time limit of either three or four days. No mileage restrictions.3-Day: Must contain at least one duty day4-Day: Must include two consecutive non-duty daysBoth passes can be taken in conjunction with leave

Leave still must begin and end in local area

MP4. Permissive TDY (PTDY)

Administrative AbsenceNot chargeable as leave48 specific rules governing PTDY

AFI 36-3003, Table 7Examples

New housing with PCSPre-separation or Retirement Accompany dependant or member patient to a

designated Medical Treatment Facility

Summary

General GuidanceTypes of LeavePassesPermissive TDY

OVERVIEW

UNAUTHORIZED ABSENCES AWOL/DESERTER CLASSIFICATION RETURN TO MILITARY CONTROL RESPONSIBILITIES AND SEQUENCE OF EVENTS

MP 1: UNAUTHORIZED ABSENCE

– WHEN THEY BEGIN – WHEN THEY END

• Cite the date and time

MP 2: AWOL/DESERTER CLASSIFICATION

• CLASSIFICATION CLASSIFICATION

DETERMINED BY TIMEDETERMINED BY TIME

• REASONS FOR IMMEDIATE REASONS FOR IMMEDIATE

DESERTER CLASSIFICATIONDESERTER CLASSIFICATION

MP 3: RETURN TO MILITARY CONTROL

• Definition• When it occurs

MP 4: RESPONSIBILITIES ANDSEQUENCE OF EVENTS

• COMMANDER• FIRST SERGEANT• SUPERVISOR• SECURITY FORCES• MPF

DESERTION AND UNAUTHORIZED ABSENCE CHECKLIST Action Required

** DENOTES RECOMMEDED ACTIONS TO TAKE.

Immediately Attempt to locate member. Notify SFS. **Get statement from supervisor. Duty Status-

Whereabouts Unknown (temporary casualty status). Declare deserter now?

24 Hours Prepare and submit AF Form 2098 (AWOL/Deserter) to FSO.

**Inventory member’s effects (mil/civ). **Attempt to obtain photograph.

72 Hours Unit commander, with the assistance from the supervisor, prepares and submits the Unit

Commander’s Letter of Inquiry.

10th Day Letter to next of kin and payees of allotments.

31st Day CC prepares 31st day status report. Notify MPF and SFS of member’s continued absence.

Retrieve family members’ ID Cards. Prepare AF Form 2098 (Deserter) and DD Form 553,

Deserter/Absentee Wanted by the Armed Forces. Family member financial help (E4 less than 4

years TAFMS) must be taken within first three months of unauthorized absence. MPS pulls

the field records.

60th Day * Prepare and submit third unit commander’s status report.

120th Day **Dispose of personal property.

180th Day MPF drops member from unit’s rolls. Manning unit programs replacement.

Letter to Next of Kin (NOK)

1. Military authorities do not know the member’s whereabouts and believes member to be AWOL. 2. NOK should urge member to return. 3. NOK should notify nearest military installation if they know the member’s whereabouts. 4. Dependent will be ineligible for medical care, other benefits and privileges if change to deserter status. 5. Continued absence may lead to a court-martial, loss of pay and allowance and government insurance, reduction in grade, BCD, DD, and/or confinement.

SUMMARY

WHEN THEY BEGIN AND END AWOL/DESERTER CLASSIFICATION RETURN TO MILITARY CONTROL RESPONSIBILITIES AND SEQUENCE OF EVENTS

OVERVIEW

• General GuidanceGeneral Guidance– The CallThe Call– FormsForms

• Driving PrivilegesDriving Privileges• Traffic Point SystemTraffic Point System• Commander’s ActionCommander’s Action

MP 1: The Call

• Preparation– Continuity Book (Blackberry)– Notification

• Supervisor– Sees the member as is– Takes responsibility

• Timeliness

MP 1: SELECTED FORMS

• DD Form 2708 – Receipt for Prisoner or Detained Person

• AF Form 1168 – Statement of Suspect/Witness/Complainant

• AF Form 3545A – SF Report• DD Form 1408 – Traffic Ticket• DD Form 1805 – US Magistrate Ticket

MP 2: DRIVING PRIVILEGES

• Conditional Privilege – Requirements• Implied Consent to Blood, Breath, Urine• Suspension – Temporary

– For serious violation or when lesser measures fail to improve a driver’s performance

– Up to 6 months

• Revocation – Termination of privilege– Not less than 6 month– Mandatory times

MP 2: DBIDS

• Defense Biometrics Identification System• Purpose: helps in decision making in order to keep

members safe from unauthorized personnel and control access to mission critical assets.

• Information– Photograph– Height, weight, and Fingerprints– Suspensions or revocations

MP 3: TRAFFIC POINT SYSTEM

• Uniform and impartial administrative device

• Not substitute for disciplinary or punitive action

• For moving violations only unless otherwise directed by the Installation Commander in a supplement

MP 4: COMMANDER’S ACTION

• Installation Commanders May Require:– Advisory Letter through Unit CC– Counseling/Interview via Unit CC (6-12 pt in 6 mths)– Drivers Improvement and Rehabilitation Program

• Ground Safety is POC

– Medical Evaluation Referral– Drug Or Alcohol Rehabilitation Referral

SUMMARY

• General GuidanceGeneral Guidance– The CallThe Call– FormsForms

• Driving PrivilegesDriving Privileges– ConsentConsent– DBIDSDBIDS

• Traffic Point SystemTraffic Point System• Commander’s ActionCommander’s Action

OVERVIEW GOAL OF COUNSELING/APPROACHES COUNSELING TECHNIQUES LISTENING OUR ROLE DEFINED ROLE DEFINED AUTHORITIESAUTHORITIES DIAGNOSING THE ENVIRONMENTDIAGNOSING THE ENVIRONMENT ATTRIBUTES OF POSITIVE CONFRONTATIONATTRIBUTES OF POSITIVE CONFRONTATION GOAL OF MEDIATIONGOAL OF MEDIATION MEDIATION PROCESSMEDIATION PROCESS MEDIATION CLOSUREMEDIATION CLOSURE

MP 1: GOAL OF COUNSELING

Counseling helps people use good judgment, assume responsibility, and face and solve problems. Counselors assist subordinates in developing skills, attitudes, and behaviors that are consistent with maintaining the Air Force's readiness.

-- AFI 36-2907

MP 1: COUNSELING APPROACHES

COGNITIVE• Thinking

BEHAVIORAL• Reinforcement

AFFECTIVE• Feeling• Where 1st Sgt needs to be MOST of the time

MP 2: LISTENINGUnderstand the process

Hearing and Listening If a tree falls in the forest and no one is around does it make a noise?????

Barriers

BEGINNING THE SESSION– Rapport – Warm welcome– Put at ease – “break the ice”– Door opened or closed??

MP 3: COUNSELING TECHNIQUES

MP 3: COUNSELING TECHNIQUESPREPARING FOR THE SESSION

– Gather Background Material• PIF• Supervisor• UPRG

– Privacy– Seating– Distractions

CONDUCTING THE SESSION– Attending behavior

– Questioning techniques

– Responding

– Referrals


CLOSURE– Summarize

– No New Information

– Schedule Follow-Up


FOLLOW-UP– Does the counselee “feel” helped?

– Further referral

– Scheduled appt/can be out-and-about…


MP 4: OUR ROLE DEFINEDAFI 36-2618 para 4.1.5 states ALL NCOs will: AFI 36-2618 para 4.1.5 states ALL NCOs will: Epitomize excellence and lead by example through exhibiting professional behavior, military bearing, respect for authority, and the highest standards of dress and appearance. Instill professional behaviors in

subordinates. Correct those who violate standards.

• AFI 36-2618 Senior NCOs.. Be an active, visible leader. Deliberately develop junior enlisted Airmen, NCOs, and fellow SNCOs into better followers, leaders, and supervisors.

MP 4: OUR ROLE DEFINED

AF LEADERSAF LEADERS’’ POWER AND INFLUENCE POWER AND INFLUENCE• Position power

• Legitimate

• Personal power

MP 5: AUTHORITIES

Article 7 and RCM 302 empowersArticle 7 and RCM 302 empowers NCONCO’’s to apprehend s to apprehend

Article 91 protects NCOs from insubordinate Article 91 protects NCOs from insubordinate conduct.conduct.

CommanderCommander’’s delegated authoritiess delegated authorities

MP 5: AUTHORITIES

MP 5: AUTHORITIES

AN AIRMANAN AIRMAN’’S DUTY INCLUDES:S DUTY INCLUDES:– Oath of enlistment

– ART. 92 “Failure to obey” defines Dereliction of Duty

– ART. 91 C(4) para 14c(2) “…an order is disobeyed at the peril of the subordinate.”

MP 6: DIAGNOSING THE SITUATION

Based upon situation

Unable/able vs. Willing/Unwilling

Leadership styles:

• Supportive

• Directive

• Combine with counseling techniques

MP 7: ATTRIBUTES

Some positive attributes of confrontation:• Acquire and maintain a high level of skill and knowledge• Establish and maintain sound positioning • Be able to remain calm when the going gets rough • Share directly with the individual• Be a good listener• Take the risk of hearing unpleasant things from them• Discuss alternatives

MP 8: Goal of Mediation

Webster’s New Collegiate Dictionary defines mediation as an intervention between conflicting parties to promote reconciliation, settlement or compromise

MP 9: Mediation process

Opening statement by mediatorOpening statements by parties Joint discussionConducting the session--note non-verbal behaviors

MP 10: Mediation closureTwo types of Closure:• Agreement• Non-Agreement

Regardless of the outcome—follow-up!!

SUMMARYGOAL OF COUNSELING/APPROACHESCOUNSELING TECHNIQUESLISTENINGOUR ROLE DEFINED ROLE DEFINED AUTHORITIESAUTHORITIES DIAGNOSING THE ENVIRONMENTDIAGNOSING THE ENVIRONMENT ATTRIBUTES OF POSITIVE ATTRIBUTES OF POSITIVE

CONFRONTATIONCONFRONTATION GOAL OF MEDIATIONGOAL OF MEDIATION MEDIATION PROCESSMEDIATION PROCESS MEDIATION CLOSUREMEDIATION CLOSURE

OVERVIEW

Purpose Counselings, Admonishments And ReprimandsUnfavorable Information FileControl RosterResponsibilities

PURPOSE

• Purpose is to “improve, correct, and instruct subordinates who depart from standards…on or off duty, and whose actions degrade the individual and unit mission.”

-AFI 36-2907


• Counseling• Admonishment• Reprimand

PROCEDURES AND FORMAT

• Privacy Act• PIF/UIF/’Desk Drawer’• Format

ESTABLISHING/MAINTAINING UIFS

• AF Form 1058• AF Form 1137• Commander’s Actions• Member’s Actions

MANDATORY/OPTIONAL ENTRIES -UIF

• Mandatory– Table 2.2 AFI 36-2907

• Optional– Table 2.2 AFI 36-2907– Limitations – Documents greater than 6 months old

and/or reenlistment after document date

DISPOSITION/REMOVAL

• AFI 36-2907, Table 2.2

• Disposition Determined By Type Of Document Filed In UIF

• Early Removal

• Limitations On Removal

UIF CAREER IMPACT

No Mandatory Limitations


CONTROL ROSTERS

DEFINITION AND PURPOSE

• “Rehabilitative tool used by commanders at all levels to set a 6-month observation period for individuals…who fail to meet or maintain AF standards of conduct…on and off duty.”

--AFI 36-2907

ESTABLISHING CONTROL ROSTERS

• Procedures– AF Form 1058– AF Form 1137– Commander’s Actions– Member’s Actions

REMOVAL ACTIONS

• Automatically 2400 Last Day Of 6th Month• Early Removal

CONTROL ROSTER IMPACT

• EPR• Promotion• Reenlistment• PCS/PCA• Formal Training

RESPONSIBILITIES

• Commanders

• First Sergeants

• Supervisors

• UIF Monitor

SUMMARY

Purpose Counseling/ReprimandUIFCRResponsibilities

OVERVIEW

ObjectivePromotion AuthorityPromotion MethodsPromotion ProceduresPromotion ActionsFirst Sergeant Responsibilities

OBJECTIVE

“The Air Force must be able to identify those people with the highest potential to fill positions of increased grade and responsibility”

—AFPD 36-25

PROMOTION AUTHORITY

For Promotion to: AB – MSgt Immediate Commander SMSgt/CMSgt Academy Commandants SMSgt/CMSgt Detachment Chiefs/GS-09- Above

For Promotion to: SMSgt - CMSgt: Major Command CC (MAJCOM) Field Operating Agency (FOA) Direct Reporting Unit CC (DRU)

Chief of Staff, USAF Enlisted –ONE grade

PROMOTION METHODS & PROCEDURES

AB - SrA FULLY QUALIFIED BELOW-THE-ZONE

SSgt– CMSgtWAPS (SSgt – MSgt)WAPS/BOARD (SMSgt/CMSgt)STEP

SSGT – MSGT ONLYPME /TIG CANNOT BE WAIVED6 MONTHS TIG FOR PROMOTION TO SSgt12 MONTHS TIG FOR PROMOTION TO TSgt12 MONTHS TIG FOR PROMOTION TO MSgt

PROMOTION ROSTERS

UNIT PROMOTION ROSTER Amn - SrA

BTZ ELIGIBLE ROSTER Part I – All eligible A1C’s, no quality indicators Part II – “Questionable” Part III – Ineligible

PROMOTION ELIGIBLE/INELIGIBLE ROSTER Part I – Selected/Line numbers Part II – Ineligible

PROMOTION ACTIONS

Non-recommendationA1C’s and below up to 6 months at a time

BTZ selectees removed from selection list

Removal Action (EX: red-line a line number because they are no longer eligible to promote)

SrA - SMSgt: for a specific cycle; must be in writing

PROMOTION ACTIONS

DeferralOnly affects promotion to SSgt - CMSgtDelays promotion Promotion authority up to 3 months

Deferral beyond 3 monthsWing CC or equivalent for SSgt - MSgtPromotion authority for SMSgt and CMSgt

Appropriate when: Reason is within member’s control (AWOL, DUI…)

PROMOTION ACTIONS

WithholdPromotion “on hold” pending some actionImmediate CC may withhold for 1 year (all ranks)

Withhold beyond one yearWing CC or equivalent for SSgt - MSgt Promotion authority for SMSgt and CMSgt

Appropriate when: Reason is outside member’s control (has not attended PME)

PROMOTION ACTIONS

ReinstatementUse when

For only the most deserving casesRemoval from Control Roster/Completion of Art 15

suspended reduction (allow to test, score test, previous selects)

Facts determine an injustice has occurred Ineligibility conditions no longer exist

The individual or the commander can request promotion reinstatement

FIRST SERGEANT RESPONSIBILITIES

PROMOTION CEREMONIES Commanders may conduct ceremonies on the last duty day

before the promotion effective date and inform the member that

ceremonies do not affect pay, seniority,or entitlements.

INTERIM SUMMARY

ObjectivePromotion AuthorityPromotion MethodsPromotion ProceduresPromotion ActionsFirst Sergeant Responsibilities

OVERVIEW

• Purpose• Demotion Authority• Reasons To Demote• Demotion Procedures• Appeals

PURPOSE

Ensure personnel are fully qualified to serve in their current grade and position.

DEMOTION AUTHORITY

• Group Commander– E-7 And Below

• MAJCOM/FOA/DRU Commander (can delegate to MAJCOM Vice)– E-8 And E-9

• Secretary Of The Air Force– Anyone

REASONS TO DEMOTE

• Failure To Complete Training• Failure To Maintain Grade/Skill• Failure To Fulfill Responsibilities (Amn, NCO,

SNCO)• Failure To Keep Fit• Failure To Perform (Premier Bandsman Only)

PROCEDURES

• Notification

• Airman’s Decision

• Commander’s Decision

• Demotion Authority’s Decision

APPEALS

• Every Airman’s Right

• Demotion Authority Actions

• Appellate Authority Actions

SUMMARY

PurposeDemotion AuthorityReasons To DemoteDemotion ProceduresAppeals

OVERVIEW

Purpose And General PoliciesPurpose And General PoliciesVoluntary SeparationsVoluntary Separations Involuntary SeparationsInvoluntary SeparationsService CharacterizationsService Characterizations

PURPOSE/GENERAL POLICY

• ““The Air Force must maintain a vigorous fighting The Air Force must maintain a vigorous fighting force with high standards of conductforce with high standards of conduct”” --AFPD 36- --AFPD 36-3232

• ““Separating members failing to meet standards…Separating members failing to meet standards…promotes Air Force readiness and strengthens promotes Air Force readiness and strengthens military servicemilitary service”” -- AFI 36-3208 -- AFI 36-3208

TYPES OF ADMINISTRATIVE SEPARATIONS

• Required

• Voluntary

• Involuntary

VOLUNTARY SEPARATIONS

• ReasonsReasons COG Dependency/hardship In lieu of court-martial

• General ConsiderationsGeneral Considerations• ReasonsReasons

Involuntary COGInvoluntary COG Defective EnlistmentsDefective Enlistments Entry Level ConductEntry Level Conduct Substance Abuse Treatment FailureSubstance Abuse Treatment Failure Unsatisfactory PerformanceUnsatisfactory Performance MisconductMisconduct Fitness FailureFitness Failure

• ProceduresProcedures CC Action When Initiating Involuntary DischargeCC Action When Initiating Involuntary Discharge

INVOLUNTARY SEPARATIONS

• ReasonsReasons Fraudulent or Erroneous EnlistmentFraudulent or Erroneous Enlistment Civil Court convictionCivil Court conviction Drug AbuseDrug Abuse PT FailuresPT Failures

MANDATORY SEPARATIONS

• Board entitled if:Board entitled if: NCONCO 6 or more years TAFMS6 or more years TAFMS UOTHC CharacterizationUOTHC Characterization

ADMINISTRATIVE DISCHARGE BOARDS

CHARACTERIZATIONS

• HonorableHonorable• General General • UOTHCUOTHC

• Entry LevelEntry Level• Release From CustodyRelease From Custody• Dropped From RollsDropped From Rolls

NON-CHARACTERIZATION

SUMMARY

Purpose/General PoliciesPurpose/General PoliciesVoluntary SeparationsVoluntary SeparationsInvoluntary SeparationsInvoluntary SeparationsService CharacterizationsService Characterizations

Overview

Purpose of Military LawThe Manual for Courts-Martial (MCM)Rights of an Accused

Rights AdvisementTraining Requirements

Parts of a Punitive ArticleCommonly used Punitive Articles

MP1. Purpose of Military Law

Preamble of the MCM:

“The purpose of military law is to promote justice, to assist in maintaining good order

and discipline in the armed forces, to promote efficiency and effectiveness in the

military establishment, and thereby strengthen the national security of the

United States”

MP2. MCM Overview

Part 1: Preamble

Part 2: Rules for Courts-Martial (RCM)

Part 3: Military Rules of Evidence (MRE)

Part 4: The Punitive Articles

Part 5: Non-judicial Punishment (NJP) Procedures

MP3. Rights of an Accused

Article 31• Presumption of innocence• Burden of proof• Reasonable Doubt• Self-Incrimination• Rights Advisement

MP3. Rights of an Accused

Article 27, Equal QualificationsArticle 32

• Pretrial Investigation• General Courts-Martial

Article 38, Right to an attorneyArticle 137, UCMJ training requirements

• Initial entry• After completion of 6 months of active duty• Upon reenlistment

MP4. Parts of the Punitive Article

Articles 77 – 134 (Punitive Articles)• Part 1: Text• Part 2: Elements• Part 3: Explanation• Part 4: Lesser Included Offenses• Part 5: Maximum Permissible

Punishments• Part 6: Sample Specifications

47. Article 122 – Robbery

A. Text of statute Any person subject to this chapter who with intent to steal takes anything of value from the person or in the presence of another, against his will, by means of force or violence or fear of immediate or future injury to his person or property or to the person or property of a relative or member of his family or of anyone in his company at the time of the robbery, is guilty of robbery and shall be punished as a court-martial may direct.

B. Elements (1) That the accused wrongfully took certain property from the person or from the possession and in the presence of a person named or described; (2) That the taking was against the will of that person; (3) The taking was by means of force, violence, or force and violence, or putting the person in fear of immediate or future injury to that person, a relative, a member of the person’s family, anyone accompanying the person at the time of the robbery, the person’s property, or the property of a relative, family member, or anyone accompanying the person at the time of the robbery; (4) That the property belonged to a person named or described; (5) That the property was of a certain or of some value; and (6) That the taking of the property of the accused was with the intent permanently to deprive the person robbed of the use and benefit of the property. (7) That the means of force or violence or of putting the person in fear was a firearm.

C. Explanation (1) Taking in the presence of the victim. It is not necessary that the property taken be located within any certain distance of the victim. (2) Force or violence. For a robbery to be committed by force or violence, there must be actual force or violence to the person, preceding or accompanying the taking against the person’s will, and it is immaterial that there is no fear engendered in the victim. (3) Fear. For robbery to be committed by putting the victim in fear, there need be no actual force or violence, but there must be a demonstration of force or menace by which the victim is place in such fear that the victim is warranted in making no resistance.

D. Lesser included offences (1) Article 121 – larceny (2) Article 121 – wrongful appropriation (3) Article 128 – assault; assault consummated by a battery (4) Article 128 – assault with a dangerous weapon (5) Article 134 – assault with intent to rob (6) Article 80 – attempts

E. Maximum punishment (1) When committed with a firearm. Dishonorable discharge, forfeiture of all pay and allowances and confinement for 10 years. (2) Other cases. Dishonorable discharge, forfeiture of all pay and allowances, and confinement for 10 years.

F. Sample specification In that (personal jurisdiction data) did (at/on board – location) (subject-matter jurisdiction data, if required), on or (violence) (force and violence) (and) (putting him/her in fear) (with firarm) steal from the (person) (presence) of, against his/her will, (a watch) ( ) of value of (about) $ the property of


A. Text of statuteAny person subject to this

chapter who with intent to steal takes anything of value from the person or in the presence of another, against his will, by means of force or violence or fear of immediate or future injury to his person or property or to the person or property of a relative or member of his family or of anyone in his company at the time of the robbery, is guilty of robbery and shall be punished as a court-martial may direct.


B. Elements

(1) That the accused wrongfully took certain property from the person or from the possession and in the presence of a person named or described; (2) That the taking was against the will of that person; (3) The taking was by means of force, violence, or force and violence, or putting the person in fear of immediate or future injury to that person, a relative, a member of the person’s family, anyone accompanying the person at the time of the robbery, the person’s property, or the property of a relative, family member, or anyone accompanying the person at the time of the robbery; (4) That the property belonged to a person named or described; (5) That the property was of a certain or of some value; and (6) That the taking of the property of the accused was with the intent permanently to deprive the person robbed of the use and benefit of the property. [NOTE: If robbery was committed with a firearm, add the following.] (7) That the means of force or violence or of putting the person in fear was a firearm.


C. Explanation

(1) Taking in the presence of the victim. It is not necessary that the property taken be located within any certain distance of the victim. (2) Force or violence. For a robbery to be committed by force or violence, there must be actual force or violence to the person, preceding or accompanying the taking against the person’s will, and it is immaterial that there is no fear engendered in the victim. (3) Fear. For robbery to be committed by putting the victim in fear, there need be no actual force or violence, but there must be a demonstration of force or menace by which the victim is place in such fear that the victim is warranted in making no resistance.


D. Lesser included offences (1) Article 121 – larceny (2) Article 121 – wrongful appropriation (3) Article 128 – assault; assault consummated by a battery (4) Article 128 – assault with a dangerous weapon (5) Article 134 – assault with intent to rob (6) Article 80 – attempts


E. Maximum punishment (1) When committed with a firearm. Dishonorable discharge, forfeiture of all pay and allowances and confinement for 15 years. (2) Other cases. Dishonorable discharge, forfeiture of all pay and allowances, and confinement for 10 years.


F. Sample specification

In that (personal jurisdiction data) did (at/on board – location) (subject-matter jurisdiction data, if required), on or (violence) (force and violence) (and) (putting him/her in fear) (with firearm) steal from the (person) (presence) of, against his/her will, (a watch) ( ) of value of (about) $ the property of

MP5 Common Punitive Article Article 85, Desertion Article 86, Absence without leave Article 91, Insubordinate Conduct toward warrant officer,

noncommissioned officer, or petty officer Article 92, Failure to obey order or regulation Article 107, False Official Statement Article 108, Military property of the United States –sale, loss, damage,

destruction or wrongful disposition Article 111, Drunken or reckless operation of vehicle, aircraft, or vessel Article 112, Drunk on Duty Article 112a, Wrongful use, possession, etc. of controlled substances Article 117, Provoking Speeches and gestures Article 123a, Making, drawing, or uttering check without sufficient funds Article 128, Assault Article 134, General Article

Summary

Purpose of Military LawThe Manual for Courts-Martial (MCM)Rights of an Accused

Rights AdvisementTraining Requirements

Parts of a Punitive ArticleCommonly used Punitive Articles

Overview

InspectionsSearchesApprehensionPretrial Restraint

MP1 INSPECTIONS

“…examination of the whole or part of a unit, organization, installation, vessel, aircraft, or vehicle…”

M.R.E. 313(b), UCMJ

Authority

“…as a commander, military law authorizes you to direct inspections…of persons and property under your command…”

--Military Commander and the Law

MP1 INSPECTIONS

Requirements and Procedures–Primary Purpose –Reasonable Manner–All inspections done the same–Contraband

• Prohibited (candles, pets…)• Illegal (drugs, bombs…)

MP1 INSPECTIONS

What to do if “something” is found:– “Freeze” situation– Do NOT personally investigate– Notify SFS– Statements– JAG– CONTINUE THE INSPECTION

MP1 INSPECTIONS

MP2 SEARCHES

“…examination of a person, property, or premise to uncover evidence of a crime or criminal intent…”

-- AFI 31-201

Authorizations–Installation Commanders–Military Magistrates

MP2 SEARCHES

Requirements– Probable Cause

Probable Cause Search Procedures

MP2 SEARCHES

Lawful Searches NOT requiring Probable Cause– Consensual– Border– Government Property– Lawful Stops– Jails– Entrance/Exit Military Installations Abroad

MP2 SEARCHES

MP3 APPREHENSIONS

“The taking of a person into custody”

Article 7, UCMJ

Authority:–Law Enforcement officials–All Commissioned, Warrant, Petty,

and Noncommissioned Officers

Probable Cause

MP3 APPREHENSIONS

Procedures–Clearly Notify–Reasonable Force–Maintain Custody–Inform member’s commander

MP3 APPREHENSIONS

MP4 Pretrial Restraint

“Moral or physical restraint on a person’s liberty which is imposed before and during disposition of offenses”

--- R.C.M. 304, UCMJ

REQUIREMENTSAn offense triable by CM has been

committedThe person to be restrained committed

the offense Type of restraint is required by the

circumstances


Conditions on LibertyRestriction in Lieu of Arrest *Arrest *Pretrial Confinement *

*Begins 120 day speedy trial clock


May be imposed by: – Commissioned Officer– Commanding Officer– A Commander may delegate to Warrant,

Petty and Noncommissioned Officers.


MP 5 Pretrial Confinement

INC

IDE

NT

, PR

ET

RIA

L

CO

NF

INE

ME

NT

OR

DE

RE

D

24HRS

NO

TIF

Y

CO

MM

AN

DE

R

48HRS

PR

ET

RIA

L

RE

VIE

W

72 HRS

CO

MM

AN

DE

R C

ON

TIN

UA

TIO

N

DE

CIS

ION

7-10DAYS

2ND

PR

ET

RIA

L

RE

VIE

W

120DAYS

MU

ST

GO

TO

T

RIA

L0HR

Summary

InspectionsSearchesApprehensionPretrial Restraint

People are our business

Overview

Purpose Commander’s Responsibilities SJA Responsibilities Limitations


MP 1: Purpose of NJP

MCM Standard – Maintain good order and discipline – positive behavior change

Punishment Rehabilitative Used for Minor Offenses Only No Stigma of Courts-Martial


MP 2: Commander’s Responsibilities

Contact SJA prior to offering NJP May Dispose of an Offense as They See Fit Authority to Impose NJP Decide to Impose Based on Fact Act in a Timely Manner First Sergeant’s Role


MP 3: SJA Responsibilities

Ensure Commander’s Take Appropriate Actions (legally sufficient)

Ensure Specifications are Legally Accurate Advise Commanders on Punishment Maintain Records

MP 4: LIMITATIONS

Double Punishment Increase in Punishment Multiple Punishments Statute of Limitations Civilian Courts


SUMMARY

Purpose Commander’s Responsibilities SJA Responsibilities Limitations

Overview

Punishments Commander’s Options/Tools Vacation Action

MP 1: Punishment

Punishment is limited based on Rank and title of the Commander and rank of the offender

Refer to AF Form: 3070A for AB - TSgt3070B for MSgt - CMSgt 3070C for Officers

MP 1: Punishment

Options available to the Commander Include:Correctional CustodyReduction in GradeRestrictionExtra DutiesForfeiture of PayReprimand

Limitations on Combinations

MP 2: Commander’s Options

SuspensionPostpones all or part of punishment

Mitigation Reduction of quantity or quality of punishment

RemissionCancelation of unexecuted punishment

Setting AsidePunishment resulted in clear injustice

MP 3: Vacation Action

Previously suspended punishment is carried out if member commits a second offense under the UCMJ or violates a condition of probation

Must be initiated during period of suspension

Member has rights to a hearing similar to Article 15 process. (AF Form 366)

Summary

Punishments Commander’s Options/ToolsVacation Action