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Overview of New Ledger Overview of New Ledger
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Topics Topics
v Introduction & Benefits of New Ledger v Segment and Document Splitting v Periodic Processing v Parallel Accounting v Reporting in New Ledger v Data Migration
Introduction & Benefits of New Ledger Introduction & Benefits of New Ledger
Introduction Introduction
v Segmental Reporting is possible because of the (Real Time) document Split .
v Reconciliation between Controlling and Financial Accounting can occur in Real Time.
vMultiple ledgers can be maintained within the New General Ledger .ie it unify the conventional General Ledger with the Special Ledger components.
v The new General Ledger has an extended data structure by default which allows it to store additional fields for Reporting and Analysis.
Benefits of New Ledger Benefits of New Ledger
New General Ledger
R/3 Enterprise R/3 Enterprise R/3 Enterprise My SAP My SAP My SAP
Segmental Reporting.
Special Purpose Ledger
Reconciliation Ledger
Classical FI (COS) Ledger
Benefits of New Ledger Benefits of New Ledger v Supports different Reporting Purposes v Legal Entity Reporting v Segmental Reporting v Management Reporting
v Multidimensional Analysis v Account Analysis ,Drill down Reporting v BW Remote Reporting –slide and dice for all dimension. v Pre defined Reports delivered as SAP Content.
v Meets International Expectations v Integration of Management dimensions in GL v Supports “simple Cost Accounting “ via distribution and Assessments in
GL. v Real Time Posting from CO into FI –no longer at Period End. v One uniform Data base instead of multiple related databases saves
a lot of Reconciliation time.
Segment Segment v The Segment field is one of the standard Account Assignment objects available in my SAP ERP to help analysis for “objects” below Company Code level.
v Segmental Reporting gives a detailed Analysis at the various levels of business activities e.g. Market, Brand, Products.
v Segmental Reporting can meet the requirements of International Accounting Standards e.g. IAS,US GAAP,IFRS.
v The Segment can supplement both Profit Center & Business Area.
v Segment can be derived from a Profit Center alternately via BAdi
v A Segment needs to be assigned in the Profit Center Master.
Segment and Document Splitting Segment and Document Splitting
Segment Segment
v The Segment field is a standard field in the totals table for the new general ledger (FAGLFLEXT).
v Segment wise Financial statements can be created from the New FI drill down reporting.
Segment Segment
Cost Center
Profit Center
Segment
Document Splitting Document Splitting vMySAP ERP have the option to activate online Document splitting .
v Document splitting is designed to project assignment object into the line item to which they are not originally assigned. For Example in case of an incoming Invoice the profit Centers from the expense lines can be automatically projected into the payable line.
v Splitting helps you to create supplementary internal Balance sheet based on Profit Center or Segments.
v It is no longer required necessary to execute adjustment for Balance Sheet and Profit and Loss since all information is already available in the document level.
Advantages of Document Splitting Advantages of Document Splitting
v Extensibility and Flexibility : My SAP ERP allows you to create supplementary Balance sheet and Profit and Loss statements through New General Ledger to suit industry specific and Enterprise specific requirements.
v Increased Data Quality : Document split eliminates the need for additional check steps in alternative lists and improves Data quality.
v Accelerate Closing :The elimination of additional periodic splitting program significantly speeds up the closing process.
Different Types of Document Different Types of Document Splitting Splitting
v Passive Split : During clearing the Account Assignments of the items to clear are inherited to the clearing line items.
v Active Split : The system splits documents due to splitting rules.
v Clearing lines/Zero balance formation by document : v The systems creates new clearing lines automatically to achieve a split.This process can be control with a “Zero balancing flag “.
Example of Document Splitting Example of Document Splitting • Vendor Document (Entry View) • Vendor Document (G/L View)
Expense 10 Expense 10 Expense 90 Tax 1 Tax 10 to vendor 11 To vendor 110 Expense 90
Tax 9 to vendor 99
Periodic Processing Periodic Processing
Integration Integration – – FI CO Reconciliation FI CO Reconciliation
v FICO Reconciliation takes place online .Reconciliation Ledger is no longer required to be managed. Transaction KALC is no longer required for Periodic Reconciliation.
v User Transaction FAGLCOFITRACEADMIN to Activate/Deactivate the trace in the real time FI CO integration.
Periodic Allocation Periodic Allocation
v In mySAP you can perform allocations (Distribution & Assessment) in FI as well as in CO.
v Allocation of Profit Centers (Segments) can be performed in FI.
Profit Center A
Profit Center X
Profit Center Y
Profit Center Z
Periodic Allocation Periodic Allocation v Both Distribution & Assessment can be applied as a Periodic Allocation Technique in the New Ledger however Periodic Reposting is not used .
v Statistical Key Figure presently cannot be used as a Tracing Factor.
v Distribution Generates a FI Document as an output. v A separate Assessment account needs to be defined for New General Ledger as a GL Account which is not a secondary Cost Element of category 42.
Parallel Accounting Parallel Accounting
Parallel Accounting Parallel Accounting v Parallel Accounting come’s into play when a Company’s financial statements have to be created in accordance with different accounting rules.
v The new General Ledger also lets you to use different Ledgers to save the different Valuation approaches
v Each Client has exactly One Leading Ledger in the New General Ledger, however additional General Ledger can be defined within the General Ledger.
v The leading Ledger is the only Ledger that is Integrated with CO Module.
v The non Leading Ledgers also makes it possible to use different Fiscal Year Variants within one Company Code.
Parallel Accounting Parallel Accounting v The Leading Ledger is Activated at the Client Level. v All Non Leading Ledgers have to be Activated at Company Code Level.
v Additional ,Non Leading Ledger can be used if the Company wants to use different Fiscal Year Variants.
v SAP System did not previously permit use of different FY Variants within a Company Code within the FI General Ledger.
v Closing Activities are run separately in parallel Ledger. v Controlling must also be integrated to the Leading Ledger.
v The Leading area of Asset Accounting (Area 01) must be posted to the Leading Ledger.
Parallel Accounting Parallel Accounting vAdvantages of the ledger solution are: v You maintain a separate ledger for every accounting principle v You can use different fiscal year variants in this scenario v The number of G/L acocunts is manageable
vDisadvantages of the ledger solution are: v The data volume increases due to the other ledgers
Parallel Reporting Parallel Reporting
v In the general ledger, you can maintain several parallel ledgers (General ledgers) to meet several accounting principles. In this case, the data for the accounting principle relevant for the consolidated financial statements should be maintained in the leading ledger of the general ledger. The system always treats parallel ledgers as complete ledgers in this case, that is, all postings without valuation (GAAP) difference are posted into the leading and into the nonleading ledgers in the respective company code. Valuation postings which are only valid for a specific GAAP should be posted only into the dedicated ledger set up for that GAAP. This method of accounting is called the ledger solution and should not be confused with the special ledger solution
Parallel Accounting Parallel Accounting
v Non Leading Ledger :
Leading Ledger
Non Leading Ledger I
Non Leading Ledger II
Periodic Processing Periodic Processing – –FC Valuation FC Valuation
v The SAPF100 program is no longer executable and the new program in mySAP is FAGL_FC_Valuation.
Periodic Processing Periodic Processing – –Depreciation Depreciation Run Run
v The Program RABUCH00 is no longer executable and the new program in mySAP is RAPOST2000.
v The newer depreciation posting program no longer uses batch processing but instead posts depreciation through the General ledger accounts immediately during the program run.
Reporting in New Ledger Reporting in New Ledger
Reporting Reporting
v A new FI drill down Report is available as an alternative to the conventional financial statements which is more flexible than the old ABAP Program.
v Selection by standard characteristics such as Profit Center, business Area, Functional Area and segment as well as company code and Account number is now possible directly in the entry screen.
v In the new drill down Report it is very easy to turn a company code wise financial statement into a segment Financial statement or a Profit center financial statement.
v vReporting Reporting
v Apart from the drill down Report for creating financial statement Transaction Code FG10 displays a lists of defined program variants which can be run instantly.
Reporting Reporting
v After activation of the New Ledger the read from classical general ledger is not set.
v If you want to update the tables for classical general Ledger accounting you will be able to use the “Old” Reports
v Any update of the classical General Ledger tables should be deactivated after running and verifying the first end of the period closing.
v In the new RFBILA00 program you can now select the Ledger for which you want to run the analysis.
Data Migration Data Migration
Migration Migration
v For New Customer a Legacy data transfer is used to transfer the data from the Legacy system to the SAP System ,with the new General Ledger.
v For Exiting Customers a migration transfers the data from the conventional General Ledger to the New General Ledger.
v The values are moved from the old environment to the new environment ,and the document splitting will be used in the new environment.
Migration Migration vThe following two scenarios can be recognized:
Legacy data transfer from an SAP system. Legacy data transfer from an external system.
vScenario 1: Legacy data transfer from an SAP system. Create a copy of your existing system SAP R/3 system and then carry out the technical upgrade to mySAP ERP. You can then carry out the migration from the classic G/L accounting to the new G/L accounting within the framework of a project.
vScenario 2: Legacy data transfer from an external system. Here, in turn, we can also differentiate between the following subsections. These influence how the documents should be transferred
Migration Principles Migration Principles
v Date of Migration is at the beginning of a Fiscal Year (Current or Future)
v Year End Closing of the Old Fiscal Year must be completed prior to migration and Activation of New GL.
v After successful data Migration, New GL will be Activated.
Migration Migration
Phase 2 Phase 1 Phase 0
New GL Classic GL Classic GL
New Fiscal Year
New Fiscal Year
Old Fiscal Year Date of Migration Date of Activation
Migration Migration – –Phase 0 Phase 0
vDevelop Blue Print for New GL v Planning of Migration v Customizing new General Ledger. v Analyze business processes if Document splitting to be used.
v Customize document splitting
Migration Migration – –Phase 1 Phase 1
v Complete Year End Closing for the Old Fiscal Year . vMigrate Customization data. v It document splitting to be used Activate document splitting.
Migration Migration – –Phase 2 Phase 2
v Program RFAGL_UPLOA D_CARRY _FORWARD is to be used to create opening balance in the new General Ledger from the legacy data.
v Program RGURECGLFEX to be used to copy the documents from the current year.
v The documents that will be Transferred can be displayed in a Test Mode before the Actual Migration.
v SAP recommends transferring the current Fiscal Year data. Transfer data for the Fiscal Year /Periods for which you will actively use the General Ledger.
