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Cross Functional settings
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SAP AG
R
Settings: Contents
Countries
Currencies
Units of measurement
Factory calendar
Authorizations in MM
© SAP AG TAMM30 4.0B 21-1
SAP AG
R
Settings: Objectives
R
After working through this unit, you will know about:
which settings for countries and currencies arerelevant
how you define new units of measurement usingthe IMG
the steps that are necessary to set up a factorycalendar
The connection between the maintenance ofauthorizations, profiles and user master records
Authorizations specific to Materials Management.
© SAP AG TAMM30 4.0B 21-2
SAP AG
R
Country Settings
Date:
Decimal:
Tax schema:
Postal code:
Regions: e.g.
MM/DD/YY
100.00
TAXAU
4 digit
Territories, states
TT/MM/JJ
100,00
TAXDE
5 digit
Federal states
TT/MM/JJ
100,00
TAXCH
4 digit
Cantons
You must enter all countries with which your company has business dealings. The information that you need to enter for each country includes: General data Foreign trade attributes Further inspection data (postal code, bank information, tax information and so on)
This data is then checked when you maintain the master data.
The countries set are valid for all applications.
© SAP AG TAMM30 4.0B 21-3
SAP AG
R
Currencies
R
ISO
Rounding
Conversion factor
Exchange rate
CHF
0.05
1:1
1.20
GBP
0.00
1:100
2.90
ITL
100
100:1
0.45
The system uses the exchange rate stored in exchange rate type M for converting the currency when posting and clearing documents. There must be an entry in the system for this exchange rate type. The exchange rate is valid for all company codes.
If you do not enter an exchange rate in a purchase order, the system automatically uses the current exchange rate for exchange rate type “M”.
© SAP AG TAMM30 4.0B 21-4
SAP AG
R
Units of Measurement and Conversion Using SIUnits
Dimension Ae.g. length
Unit of measurement 2centimeter
Unit of measurement 1meters
SI unitM = meter
Conversion toSI units
1:1
Conversion toSI unit1:100
You can use dimensions to facilitate conversions between different units of measurement.
A unique SI unit is defined for each dimension.
SI = Système International des Unités (international system of units).
This is a system of internationally standardized units, which can be reduced to seven base units.
In addition to the internal key for a unit of measurement, there are two language-dependent external keys (with corresponding descriptions).You must not change the internal key for the units of measurement supplied in the standard system.
The maintenance of factors for conversion into the SI unit of the relevant dimension for units of measurement with the same dimension allows the system to carry out all conversions between these units of measurement.
In the standard system, the entry AAAADL is predefined in the field Dimension for non-dimensional units of measurement.
Before you can use a unit of measurement, for example, in purchasing transactions you must flag it as a commercial unit.
© SAP AG TAMM30 4.0B 21-5
SAP AG
R
Maintaining and Assigning Factory Calendars
Assignfactory calendarAssignfactory calendar
Maintainfactory calendarMaintainfactory calendar
Maintain publicholiday calendarMaintain publicholiday calendar
Definition Public holiday calendar ID: 08Public holiday 1. . .Public holiday n
DefinitionFactory calendar ID: 01Public holiday ID 08Definition plant/public holidays in weekSpecial rules
Plant 1000
Maintainpublic holidaysMaintainpublic holidays
Definition ofpublic hol. 1
Definition ofpublic hol. 2
Definition ofpublic hol. n
. . .
2.2.
1.1.
3.3.
4.4.
Factory calendars are used in several functional areas (lead time scheduling, capacity planning, MRP, sales and distribution).
The factory calendar specifies whether or not each calendar day counts as a working day.
Factory calendars are generated in various steps and can be assigned to the plant or to individual facilities.
You can make allowance for company holidays and suchlike in a factory calendar by using special rules.
The calendars are stored in a main memory buffer for the entire validity period (R/3 System parameter for buffer size: ‘zcsa/calendar_area’).
You no longer need to activate the calendar.
Caution! Calendars are client-independent.
The system automatically generates change documents when you make changes to the calendar.
There is automatic synchronization when work is distributed among several application servers.
© SAP AG TAMM30 4.0B 21-6
SAP AG
R
User Master Records
User category:
Dialog BDC BATCH CPIC
User master record
User name and password
Profiles,authorizations
Values for variable parameter IDs
User address
User defaults User menu
Logon data
Task profiles
You create a user master record for each user.
You maintain user master records by choosing Tools -> Administration -> User maintenance -> Users.
The system differentiates between the following user types: Dialog, BDC, Background, CPIC.
The user master record contains various elements.
Changes to user master records are only effective as of the next time that the user logs on to the system.
By locking or unlocking, you can give a user access to the system or deny a user access. Locking or unlocking is effective as of the next time that the user logs on to the system.
Furthermore you have the option of changing passwords, deleting user master records or making mass changes.
© SAP AG TAMM30 4.0B 21-7
SAP AG
R
Structure of Authorizations
User master recordUser master record
Collective profile 1Collective profile 1
Individual profile 1Individual profile 1
Individual profile 2Individual profile 2
Individual profile 3Individual profile 3
Collective profile 2Collective profile 2
Individual profile 1Individual profile 1
Individual profile 2Individual profile 2
Field 1
Field 2
Field 3
Values
Values
Values
Object 1
Object 2
Authorization 1
Authorization 2
Each user requires authorizations, depending on the job he or she has to do.These authorizations control which activities the user can carry out in the R/3 System.
Authorizations are defined for authorization objects that are predefined by SAP.
You can define as many authorizations as you wish for each authorization object. An authorization is a combination of allowed values for the fields of an authorization object.
You define values for certain field in an authorization object.
You can assign activities for the objects, such as: 01 create, 02 change/maintain, 03 display, 06 delete and so on.
Authorizations and their objects are grouped into object classes in the system (for example, object class “production planning”).
Authorizations that cover a limited task area can be grouped to form a profile (individual profile). Individual profiles can be grouped to form collective profiles.
A profile contains one or more authorizations.
Profiles for various tasks in the Logistics applications are supplied with the system.
Staff responsible for Customizing need authorizations for authorization object S_TABU_DIS (authorization group 17 is required).
© SAP AG TAMM30 4.0B 21-8
SAP AG
R
Example of AuthorizationUserUser
ProfileProfile
Authorization for objectsAuthorization for objects
SchulzeProfile:M_EINK_ALLS_TABU-ANZ
M_EINK_ALL
ObjectDocument type in PODocument type in PO
MM Purchasing complete maint. authsAuthorizationM_BEST_BSAALM_RAHM_EKOAL
ObjectAuthorizationField
ActivityDocument type
Document type in POM_BEST_BSAALValue
**
The name of the authorization object can be found under the menu option Technical names in the object overview.
© SAP AG TAMM30 4.0B 21-9
SAP AG
R
Settings: Summary
You know which settings for countries and currencies arenecessary for Logistics.
You can create self-defined units to supplement the units ofmeasurement supplied.
The assignment of units of measurement to dimensionsfacilitates conversion between units.
Factory calendars make use of public holiday calendars,which represent a list of valid public holidays. The factorycalendars used in MM are assigned to the various plants.
You can define the structure of user master records and getan overview of individual authorizations in MaterialsManagement.
© SAP AG TAMM30 4.0B 21-10