Copyright © Oracle Corporation, 2003. All rights reserved.

Procure to Pay Payables Overview

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Procure to Pay LifecycleRequisitions

Purchase Orders

Receiving

Reporting

Invoice/ Payment

Supplier Performance

Supplier management

RFQs/ Quotations

Catalog Content

Management

Sourcing

Ordering

Analysis

1-3 Copyright © Oracle Corporation, 2003. All rights reserved.

Objectives

After completing this module you should be able to do the following:• Describe how the Payables process fits into the

Procure to Pay lifecycle• Describe the Payables process flow• Describe the key areas in the Payables process• Identify Payables integration points• Identify Payables open interfaces

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Agenda

• Understand the Payables process• Understand Payables integration points• Understand Payables open interfaces

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Overview of Payables ProcessEnter

supplierEnter

invoiceValidate invoice

Transfer accounting to

General Ledger

Create accounting

entries

A/P100,000

60,00010,00030,000

Optionally match to PO or receipt

Pay invoices

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Overview of Invoicing

Receiveinvoices

Import/Enter invoice

Enter basic information

Enter detailedinformation File invoicesMaintain invoices

If appropriate, match invoiceto

purchase order

PO Invoice

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Overview of Payment

Pay invoice

Record manualpayment

Confirm payment batch:• Confirm checks• Update invoice • Payment history

Create manualpayment outside

Payables

Create computer-generated payment

Format payments:• Print checks• Load EFT data

Modify payment batch: • Remove/add invoices• Modify payment details

Run paymentsin batch

Createsinglepayments

Select validated

invoice

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Agenda

• Understand the Payables process• Understand Payables integration points• Understand Payables open interfaces

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Overview of Payables Integration

CashManagement

e-Commerce Gateway

Purchasing/ iProcurement

Assets

Projects

iSupplier Portal

Payables

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Overview of Payables Integration (Cont.)

Payables

HumanResources

Alert

Inventory

GeneralLedger

Workflow

Property Manger iExpense

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Payables Integration with General Ledger

Set of Books Rates

Payables Transfer

Journal Import1 2

GeneralLedger

Payables GL Interface

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Payables Integration with Assets

2Prepare

Mass Additions

Create Mass

Additions

Post Mass

Additions1 3

Suppliers

AssetsPayables FA Mass Additions

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Payables Integration with Purchasing

Match and Update Qty

Billed

POs PCards

Purchasing/ iProcurement

1

2 Copy Accounting

Payables

Suppliers

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Payables Integration withCash Management

Payables

Cash FlowData1

2 ReconcilePayments

CashManagement

Bank Codes Banks

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Payables Integration with Projects

InvoiceDistributions1

2 Adjustmentsand Expense Reports

Projects Tasks

Payables Projects

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Payables Integration withe-Commerce Gateway

• 820 - Outbound Payments• 810 - Inbound Invoices• 824 - Outbound Application Advice• 857 - Billing Notice (ASBN)

Payables

Suppliers

e-CommerceGateway

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Payables Integration withHuman Resources

Payables HumanResources

1 Locations

Employees Locations Organizations

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Payables Integration with Alert

• Invoices on Price Hold• Invoices on Quantity Received Hold• Invoices on Quantity Ordered Hold

Invoices

Payables

Invoices

Alert

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Payables Integration with iExpense

Payables iExpense1 ExpenseReports

Employees Templates

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Payables Integration with Workflow

• Credit Card• Expense Report Approvals• Open Interface Import• Procurement Card Emp. Verification• Procurement Card Mgr. Approval Transaction

Payables Workflow

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Payables Integration withProperty Manager

Payables Property Manager

1 Create LeaseInvoices

Suppliers

2 Payables Open Interface Import

Payables Invoice Open Interface

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Agenda

• Understand the Payables process• Understand Payables integration points• Understand Payables open interfaces

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Payables Invoice Open Interface

ASBN

ERS/pay onreceipt

EDI810

Invoices from

external system

Workflow

PCard Invoice

Openinterface

AP Invoice

Invoice Gateway

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Payables Expense Report Open Interface

AP

PayablesInvoice Import

Invoice

Employee

Payment

Openinterface

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Payables PCard Open Interface

AP_Expense_ Feed_Lines_All

Openinterface

Invoice

Openinterface

Invoice Open Interface

Payables Open

Interface Import

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Payables Credit Card Open Interface

AP_Credit_Card Trxns_All

Openinterface

Openinterface

Invoice Open Interface

Invoice

Payables Open

Interface Import

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Payables Matching Open Interface

Openinterface

PO Data

Match andUpdate Qty

Billed1

2 CopyAccounting

Payables

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Summary

You should now be able to do the following:• Describe the Payables process flow• Describe the key areas in the Payables process• Describe how the Payables process fits into the

Procure to Pay lifecycle• Identify Payables integration points• Identify Payables open interfaces