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Packing list utilisation
Function: The objective of the Packing listis simply to extend
the DeliveryNote. The packing list is used to detail the contents
of a parcel inorder to facilitate the checking. A Packing listhas
to beconsidered as an annex to a Delivery Note.
A Packing listcannot replace a Delivery Note.
Instructions for a correct use of the Packing list
The packing list will save time when the number of products is
important andpacked in parcels, such as deliveries of drugs and
office equipment.
With a Packing listthe Delivery Note will only indicate the
total number ofboxes, the weight and if needed the volume.Example :
Weight KGVolume (M3)
Parcel N 1 : Medical supplies 60 1Parcel N 2 : Medical supplies
10 -Parcel N 3 : Spare parts for vehicle 80
-Parcel N 4 : Stationeries 5 -
The Packing listwill indicate the content of the parcels:
Parcel N1 Quinine tablets 500 mg 5000 tabFolic Acid 5 mg 2000
tabSterile Gaze 10x10 1000 pcesAmoxicillyn 250 mg 5000 tab
If a parcel contains sub parcels, its important to code them:N
of the box (from 1 to 2 digits) -N of order (letter
alphabetically)Example :
Parcel 1 Medical suppliesParcel 2 - A Medical suppliesParcel 2 -
B Medical stationeriesParcel 2 - C vaccinesParcel 3 Medical
supplies
The packager prepares the parcels and the Packing lists. Then,
the parcelsare closed and the packager signs the Packing lists. The
packager must
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indicate on each parcel its number in order to identify the
parcelseasily.
To avoid the opening of the cartons the parcels are sealed. (ACF
tape,signature and seal)
If an efficient sealing of the boxes is not possible the driver
has toverify the content of the parcels before signing the Delivery
Note.
The use of the 3 sheets of a Packing listis similar to the use
of the DeliveryNote.
When receiving a consignment with Packing lists:
The consignee has to verify that all the parcels mentioned on
theDelivery Note are present and that they are properly closed If a
parcelappears to have been or is damaged its content has to be
verified and aremark will be mentioned on the Delivery Note.
The content of a parcel has to be controlled systematically if
the parcelappears to be torn or opened.
Instructions to fill the Packing list
Delivery Note ref.: Identical to the Delivery Note
referenceDate: Date of the preparation of the parcelsPage N: N of
the actual Packing listTotal number of pages: Total N of the
Packing lists
Parcel N: N of packageProject code:Financial code: As mentioned
on the stock cardDesignation: Item name + order ref. if mentioned
on theRelease OrderQuantity:Unit:Remarks:
Packager name: Person who prepared the parcelsSignature:
Signature of the packager
Consignee name:Signature: When receiving the parcels
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