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CITY COUNCIL MINUTES
Regular Meeting Monday, July 16, 2018 7:00 p.m.
CALL TO ORDER
Mayor Styron Sherrell called the meeting to order at 7:00 p.m. and Councilmember Whalen led the flag salute.
ROLL CALL
Present:
Absent:
STAFF PRESENT
Mayor Pro Tern Hutson, Councilmembers Morton, Ott, Tompkins, Johnson and Whalen
Councilmember Whitaker
Public Safety Administrator Hernandez, Public Works Director Howlett and Finance Director Dunford, Public Works Operations Superintendent Barnhart and Surface Water Compliance Inspector Carter
ADDITIONS/DELETIONS
MOTION(Morton/Whalen) "to excuse Councilmember Whitaker from tonight's meeting." Passed
6/0
CITIZEN PARTICIPATION
Speaker Comments
Richard Cosner Commented that there needs to be an increase in Officers. Nuisance businesses with a large volume of calls should be fined after so many calls. Police time is being wasted on nuisance business calls where the businesses are failing to correct their issues.
City Council Minutes of July 16, 2018 Page 1 of5
MAYOR'S REPORT
• Reviewing two candidates for the City Administrator position and may offer employment this week to one of them.
• Starting a business spotlight on the City Facebook page. Stay tuned! • Has not forgotten Councilmember Morton's question during joint council. Will follow up
next meeting.
ADJOURNMENT
The meeting was adjourned at 8:40 p.m.
~' ~ ATTEST ~&tQ~ UV\_Q_J_,'( City Clerk
City Council Minutes of July 16, 2018 Page S ofS
PRR 20-110
From: Trisha Summers ([email protected])
Date: Friday, December 4, 2020, 3:57 PM PST
Attached are the rest of the files for your request 20-110. I also wanted to answer some of the questions posed in your clarification email to me regarding this request thatcan't be answered by a "record".
We had 59 applicants and 2 second interviews.On April 15th, page 315-325 of the packet, you will find more detail on the position. If you want to listen to audio, itstarts at 1:37.
Details on the process is below:1. Started the process upon Steve Peretti leaving in June 20182. Received and interviewed many applicants, in which Steve Peretti helped interview3. July 2018 chose 2 for second interview and neither were the right fit.4. Continued to advertise and search5. February 2019 working with Courtney Black on another project, she approached Mayor and Chief Hernandezabout working as the City Administrator. Interviewed and offered the job.6. Public Works Director retired February 28, 2019 and Courtney Black began filling in in this capacity.7. Courtney Black resigned in April 2019.8. Leadership team evaluated the City Admin, Engineer and Public Works Director. Details can be found on April15th meeting (info about that meeting above)
I will now consider this request for public records closed.
Trisha Summers, CMCCity of MiltonCity Clerk/HR Generalist253-517-2705
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Treva Percival • Washington Municipal Clerks Association (WMCA)
Jan 27 · 6 · ... share their Interview Questions for a City Administrator? If so, please send to [email protected]. TIA.
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Trisha Summers • Washington Municipal Clerks Association (WMCA)
Jun 18, 2018 · 6 ·The City of Milton is looking for a City Administrator-Municipal Services. Job is posted on the City website. Pass along to anyone who might be interested.
Mari Ripp • Washington Municipal Clerks Association (WMCA)
Feb 20, 2019 · e · Do any cities you know contract out for PRI VATE companies to do any or all of the fo llowing: the city payroll, utility billing or accounting function? I'm supposed to get quotes to see if it's cheaper than having employees and related expenses. I'm pretty sure I know the outcome but have to ask. Need ASAP. Have 30 days to report back to mayor and city ...
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1WL [MILTON I ~ ~ General Information Elected Officials Boards & Commissions Departments
General Information City of Millon > General In formation > Employment
Contact the City
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Find City Employment
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EMPLOYMENT
EmP-IOY.ment 0P-P-Ortunities Thank you for your interest in working for the City of Milton where we pride
ourselves in Exceptional Public Service I The City of Milton provides a
generous benefits package, competitive salary, and dedication to employee
work/life balance. Come work for An Employer That Cares! Nestled in the
beautiful Pacific Northwest, the City of Milton enjoys captivating views of Mount
Rainier and other natural wonders. We love our small town feel with all of the
convenience of being minutes from the hustle and bustle of the big city.
To apply for any of the positions listed below, please submit your City of Milton
Employment Appl ication (required) with any additional application materials you
would like to the Human Resources Office at Milton City Hall , 1000 Laurel
Street, Milton, WA 98354, or email to [email protected].
CURRENT OPENINGS:
IMMEDIATE OPENINGS FOR POLICE OFFICER POSITIONS!
• Entry Level Police Officer - The City of Milton is currently building an
eligibility list for Entry Level Police Officers. In addition to the City
Employment Application, to apply, you must submit an application through
Public Safety Testing. Be sure to list the City of Milton in your application
through Public Safety Testing so that your test results get forwarded to the
City's Civil Service Secretary for ranking on the eligibility list.
• Lateral Police Officer - The City of Milton is currently building an
eligibility list for Lateral Police Officers. In addition to the City
Employment Application, to apply, you must submit an application through
Public Safety Testing. Be sure to list the City of Milton in your application
through Public Safety Testing so that your test results get forwarded to the
City's Civil Service Secretary for ranking on the eligibility list.
CITY ADMINISTRATOR - MUNICIPAL SERVICES
Job DescriRfum
Opening Date: Monday, June 18, 2018
First Review Closing Date: Friday, June 29, 2018, 5pm
Salary Range: 92,400 - $128,000 Annually
Job Type: Regular, Exempt, 1.0 FTE
PUBLIC WORKS WATER MAINTENACE I-WATER/STREET DEPARTMENT
Opening Date: Thursday, June 21 , 2018
First Review Closing Date : Thursday, July 12, 2018 5pm
Salary Range: 3,727-4,533 monthly
Job Type: Regular, Non-Exempt, 1.0 FTE
EQUAL OPPORTUNITY EMPLOYER
The City of Milton is an equal opportunity employer. Applications are accepted
for open positions only.
m Contact
Human Resources
Milton City Hall
1000 Laurel St
Milton, WA 98354.
Employment Questions
253-517-2705
253-922-2385 Fax
a Current CBAs
IBEW 2016 - 2019 Signed CBA
Police Guild 2017 -2019 CBA
From: Shanna Styron-SherrellSent: Thursday, July 19, 2018 11:55 AM PDTTo: Trisha SummersSubject: Re: Job Posting
Yes
Sent from my iPhone
On Jul 19, 2018, at 11:18 AM, Trisha Summers <[email protected]> wrote:
Government jobs.com is a website for local government. Last time we posted I didn’t spend any money. This time we will probably have to. This posting on this site is 175.00 for 60 days. Do I have permission to post? City of Fife uses it, lots of local cities use it…. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000023
GovernmentJobs Receipt
~~ GovernmentJobs GovernmentJobs.com El Segundo, 90425 CA
. ____ _Uni:te_dSlaie.s __ . ···----. ·----
Billed to:
Trisha Summers
City of Milton
1000 Laurel Street, Milton
WA, 98354
USA
Item Description
Regular Post
TAX(0%)
TOT AL PRICE:
Date:
Payment:
Post#:
Receipt#:
Subtotal:
TAX (0%):
Payment:
07/19/2018
Visa *'**43
0003NW
OOOOwl
Price
$175.00
$0.00
$175.00.
$175.00
$0
$175.00
From: Trisha SummersSent: Monday, June 18, 2018 12:44 PM PDTTo: All City CouncilSubject: Job OpeningAttachments: City Administrator - Municipal Services.docx
Attached, please find the job posting for City Administrator that Milton is hiring for. Please forward to anyone you may know who is interested. Posting closes at 4pm on 6/29/18. Applications to Clerks office please. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000001
Job Description – City Administrator – Municipal Services 1 of 3
POSITION DESCRIPTION
Job Title: City Administrator – Municipal ServicesDepartment: Public Works
Compensation: $92,400 – $128,000 FLSA Status Exempt
GENERAL PURPOSE The City Administrator – Municipal Services under the direction, supervision and authority of the Mayor, is the executive officer and liaison officer for the City. This position directs the administration of city government functions and services, and provides leadership in the long and short-term goals of the city. Typically makes recommendations to the Mayor and Council for action. This is a non-union, exempt position.
This position works independently in making decisions regarding work processes or methods which will be used. Assignments require analysis of a variety of laws, rules, policies, procedures and standards, and development of strategies to resolve problems consistent with established standards. Coordinates work within the executive department, between departments, and with the public and/or other governmental entities. The position provides support to advisory boards and appointed officials as assigned and may make presentations to them and the public.
SUPERVISIONThis position performs under the general direction of the Mayor, and has direct supervision over the Public Works Director, Finance Director, City Clerk, Community Development Director, and their respective departments.
JOB LOCATIONPrimarily located in City Hall as well as in and around the City of Milton. Represents the Mayor as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIESAlthough the primary duties of the City Administrator – Municipal Services are listed below, the omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Primary duties include but are not limited to the following.
Under the direction and supervision of the Mayor, the City Administrator – Municipal Services manages, coordinates, formulates and monitors internal operating policies that facilitate achieving efficient and fair delivery of services for the City of Milton. The City Administrator – Municiapal Services must coordinate and direct various city departments. In conjunction with the Mayor and Finance Director, he or she must prepare and submit the annual budget for the City of Milton. The Administrator is responsible for all purchases and expenditures by city offices, departments, commissions and boards in carrying out the requirements of City ordinances, resolutions and policies of the City Council. This position may serve as a secondary contact for the news media for the City. The Administrator is expected to participate
PRR #20-110000002
Job Description – City Administrator – Municipal Services 2 of 3
in the community activities and to attend many morning, noon and night meetings, both in the City and in the surrounding community. Is expected to attend all City Council meetings.
ADDITIONAL EXAMPLES OF WORK PERFORMED The City Administrator – Municipal Services assists the Mayor generally in conducting the city’s business in all matters and performs such other duties and assumes such other responsibilities as the Mayor may direct. He/she has contact with citizens, personnel of all departments and divisions, the business community, neighborhood organizations and City council members. This person may be involved in highly sensitive and/or emotional interactions requiring skill in gaining the trust and confidence of others. This person should have skills in conflict resolution as well as labor negotiations and contract interpretation. Interaction with management professionals of other agencies and jurisdictions is encouraged to keep current on trends and new developments in the field of municipal management.
REQUIRED KNOWLEDGE AND ABILITIES The City Administrator – Municipal Services must have a working knowledge of the functions and processes of City government, preferably having prior experience as a City Administrator, Assistant City Administrator, Public Works Director or a Director of related operations in a comparable city, county or public service entity. He or she must be able to manage, coordinate and direct activities of the various departments in the City of Milton, providing leadership to four or more department heads and effective negotiation abilities with one labor union. Must have a thorough knowledge of municipal, state and federal laws as well as understanding municipal organization structures and issues. Must have the ability to establish and maintain effective working relationships with coworkers, other agencies and the public.
QUALIFICATIONSThe City Administrator – Municipal Services must have a bachelor’s degree from an accredited university in business, finance, public administration, business management, organizational management or a closely related field. A masters’ degree is preferred. Must have at least 5 to 7 years city or county or public service governmental managerial experience which includes responsibilities for operations, budgeting and managing personnel with a desired emphasis on Public Works, Public Work Projects, Economic Development, and Capitol Facilities Planning. This person must have a working knowledge of government finance with proven experience in administering budgets and must also possess high level communication skills. Must possess or be able to maintain a Washington State driver’s license. Must be able to withstand an extensive background check.
PHYSICAL DEMANDSThe physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required to sit, talk, and hear; frequently required to use hands to finger, feel or handle
objects, computers and office supplies which require repetitive arm, wrist and hand movement.
May be required to sit for extended periods of time to perform data entry and respond to customers.
Frequently required to stand and reach with arms and hands. Occasionally required to climb, balance, stoop, kneel, crouch, bend or crawl.
PRR #20-110000003
Job Description – City Administrator – Municipal Services 3 of 3
Specific vision abilities including close, distant, color and peripheral vision, depth perception and the ability to adjust focus.
The employee is occasionally required to lift or move up to 25 pounds. Requires mental acuity to ensure thorough mental analysis of situations in a fast-paced
environment. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works indoors in a clean, climate-controlled workspace. This position works in an open office environment where the work of others may cause
distraction in addition to the requirement to respond to phones and in-person contacts. May be exposed to upset and irate customers and clients. Work generally involves concentration and attention to detail. Occasionally requires visits to other City environments, to field sites, and may require travel
for training.
DISCLAIMERThe duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The City of Milton is an equal opportunity employer and does not discriminate based on disability, race, marital status, gender, religion, age or national/ethnic origin.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
PRR #20-110000004
From: Trisha SummersSent: Monday, June 18, 2018 12:45 PM PDTTo: All City EmployeesSubject: Job OpeningAttachments: City Administrator - Municipal Services.docx
Please find job posting for City Administrator position that Milton is hiring for. Applications due to the Clerk by 4pm on 6/29/18. Thank you. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000005
Job Description – City Administrator – Municipal Services 1 of 3
POSITION DESCRIPTION
Job Title: City Administrator – Municipal ServicesDepartment: Public Works
Compensation: $92,400 – $128,000 FLSA Status Exempt
GENERAL PURPOSE The City Administrator – Municipal Services under the direction, supervision and authority of the Mayor, is the executive officer and liaison officer for the City. This position directs the administration of city government functions and services, and provides leadership in the long and short-term goals of the city. Typically makes recommendations to the Mayor and Council for action. This is a non-union, exempt position.
This position works independently in making decisions regarding work processes or methods which will be used. Assignments require analysis of a variety of laws, rules, policies, procedures and standards, and development of strategies to resolve problems consistent with established standards. Coordinates work within the executive department, between departments, and with the public and/or other governmental entities. The position provides support to advisory boards and appointed officials as assigned and may make presentations to them and the public.
SUPERVISIONThis position performs under the general direction of the Mayor, and has direct supervision over the Public Works Director, Finance Director, City Clerk, Community Development Director, and their respective departments.
JOB LOCATIONPrimarily located in City Hall as well as in and around the City of Milton. Represents the Mayor as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIESAlthough the primary duties of the City Administrator – Municipal Services are listed below, the omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Primary duties include but are not limited to the following.
Under the direction and supervision of the Mayor, the City Administrator – Municipal Services manages, coordinates, formulates and monitors internal operating policies that facilitate achieving efficient and fair delivery of services for the City of Milton. The City Administrator – Municiapal Services must coordinate and direct various city departments. In conjunction with the Mayor and Finance Director, he or she must prepare and submit the annual budget for the City of Milton. The Administrator is responsible for all purchases and expenditures by city offices, departments, commissions and boards in carrying out the requirements of City ordinances, resolutions and policies of the City Council. This position may serve as a secondary contact for the news media for the City. The Administrator is expected to participate
PRR #20-110000006
Job Description – City Administrator – Municipal Services 2 of 3
in the community activities and to attend many morning, noon and night meetings, both in the City and in the surrounding community. Is expected to attend all City Council meetings.
ADDITIONAL EXAMPLES OF WORK PERFORMED The City Administrator – Municipal Services assists the Mayor generally in conducting the city’s business in all matters and performs such other duties and assumes such other responsibilities as the Mayor may direct. He/she has contact with citizens, personnel of all departments and divisions, the business community, neighborhood organizations and City council members. This person may be involved in highly sensitive and/or emotional interactions requiring skill in gaining the trust and confidence of others. This person should have skills in conflict resolution as well as labor negotiations and contract interpretation. Interaction with management professionals of other agencies and jurisdictions is encouraged to keep current on trends and new developments in the field of municipal management.
REQUIRED KNOWLEDGE AND ABILITIES The City Administrator – Municipal Services must have a working knowledge of the functions and processes of City government, preferably having prior experience as a City Administrator, Assistant City Administrator, Public Works Director or a Director of related operations in a comparable city, county or public service entity. He or she must be able to manage, coordinate and direct activities of the various departments in the City of Milton, providing leadership to four or more department heads and effective negotiation abilities with one labor union. Must have a thorough knowledge of municipal, state and federal laws as well as understanding municipal organization structures and issues. Must have the ability to establish and maintain effective working relationships with coworkers, other agencies and the public.
QUALIFICATIONSThe City Administrator – Municipal Services must have a bachelor’s degree from an accredited university in business, finance, public administration, business management, organizational management or a closely related field. A masters’ degree is preferred. Must have at least 5 to 7 years city or county or public service governmental managerial experience which includes responsibilities for operations, budgeting and managing personnel with a desired emphasis on Public Works, Public Work Projects, Economic Development, and Capitol Facilities Planning. This person must have a working knowledge of government finance with proven experience in administering budgets and must also possess high level communication skills. Must possess or be able to maintain a Washington State driver’s license. Must be able to withstand an extensive background check.
PHYSICAL DEMANDSThe physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required to sit, talk, and hear; frequently required to use hands to finger, feel or handle
objects, computers and office supplies which require repetitive arm, wrist and hand movement.
May be required to sit for extended periods of time to perform data entry and respond to customers.
Frequently required to stand and reach with arms and hands. Occasionally required to climb, balance, stoop, kneel, crouch, bend or crawl.
PRR #20-110000007
Job Description – City Administrator – Municipal Services 3 of 3
Specific vision abilities including close, distant, color and peripheral vision, depth perception and the ability to adjust focus.
The employee is occasionally required to lift or move up to 25 pounds. Requires mental acuity to ensure thorough mental analysis of situations in a fast-paced
environment. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Works indoors in a clean, climate-controlled workspace. This position works in an open office environment where the work of others may cause
distraction in addition to the requirement to respond to phones and in-person contacts. May be exposed to upset and irate customers and clients. Work generally involves concentration and attention to detail. Occasionally requires visits to other City environments, to field sites, and may require travel
for training.
DISCLAIMERThe duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The City of Milton is an equal opportunity employer and does not discriminate based on disability, race, marital status, gender, religion, age or national/ethnic origin.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
PRR #20-110000008
From: Trisha SummersSent: Monday, June 18, 2018 3:22 PM PDTTo: [email protected]: Job Posting
I just posted a job on the WFOA site. Does it take some time to update? Just want to double check and make sure it shows up today Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000009
From: Jack BroylesSent: Monday, June 18, 2018 4:21 PM PDTTo: Jana Brown; Trisha SummersSubject: Re: Job Posting
Hi Trisha, This job is posted. Jack
From: Jana Brown <[email protected]>Date: Monday, June 18, 2018 at 3:31 PMTo: Trisha Summers <[email protected]>Cc: Jack Broyles <[email protected]>Subject: RE: Job Posting It may take a day or two or could take a few minutes just depends. We have a board member who is notified when something is posted and then they have to log in access and approve the post. This is to control what is posted for liability reasons. This is a voluntary position, so it can take up to 24 hours depending on availability of the board member. Then due to firewalls and security it can take up to 4 hours before it is visible on all computers depending on your browser and settings. A pretty good process, I must say for a free service! 😊 Jana Brown Finance Department 360.394.9721 [email protected]
From: Trisha Summers <[email protected]> Sent: Monday, June 18, 2018 3:23 PMTo: Jana Brown <[email protected]>Subject: Job Posting I just posted a job on the WFOA site. Does it take some time to update? Just want to double check and make sure it shows up today Trisha Summers,CMC Milton City Clerk/HR Generalist NOTICE OF PUBLIC DISCLOSURE: Public documents and records are available to the public as required under the Washington State Public Records Act (RCW 42.56). Accordingly, this e-
PRR #20-110000010
mail, in whole or in part, may be subject to disclosure pursuant to the Public Records Act, regardless of any claim of confidentiality, privilege or exemption asserted by a third party.
PRR #20-110000011
From: Trisha SummersSent: Monday, July 2, 2018 2:36 PM PDTTo: Shanna Styron-SherrellSubject: Interview QuestionsAttachments: Interview Questions - City Administrator.docx
Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000012
Interviews-City Administrator- Municipal Services
Applicant:____________________________________________________
Interviewer:__________________________________________________
Date & Time__________________________________________________
1. Tell me about your management style - people, teamwork and direction.
2. In your experience, how do you ensure that the City you are working for is compliant with all the laws and regulations?
3. Describe a time when you came across questionable business practices. How did you handle the situation?
4. Tell me about a career goal that you have accomplished and why that was important to you.
5. A new policy is to be implemented organizationwide. You do not agree with this new policy. How do you discuss this policy with your staff?
PRR #20-110000013
6. What will your supervisor identify as your top three qualities as an employee? What will they identify as two areas of improvement?
7. In what areas of Public Works do you feel the strongest? In what areas do you feel you might need further development?
8. Explain how you describe a complex issue in a meeting with those that may not have a government background, i.e. citizen groups, council meetings, etc?
9. Tell me about your budgeting experience and what methods you use in your budget development process? What is the most challenging part of budgeting for you?
10. What do you believe are the most important challenges facing Public Works Departments today?
11. Do you have any questions for us?
PRR #20-110000014
From: Indeed for employersSent: Sunday, July 8, 2018 8:02 AM PDTTo: Trisha SummersSubject: Are you still evaluating candidates?
What is the status of the City Administrator-Municipal Services in Milton, WA position?
Hired with Indeed
Hired Outside Indeed
Still Evaluating
No Good Applicants
No Longer Hiring
‘indeed
Q
PRR #20-110000015
Responses will not be shared with applicants
Didn't find the applicants you needed?
Reopen Position
If this job was sponsored it will resume spend.
Indeed - one search. all jobs. 6433 Champion Grandview Way, Building 1, Austin, TX 78750
PRR #20-110000016
From: Trisha SummersSent: Wednesday, July 18, 2018 3:49 PM PDTTo: Tara DunfordSubject: City Administrator-revisedAttachments: City Administrator - Municipal Services.pdf
Here is a copy if you want to send to anyone Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000017
Job Description – City Administrator – Municipal Services 1 of 3
POSITION DESCRIPTION
Job Title: City Administrator – Municipal Services
Compensation: $92,400 – $128,000 FLSA Status Exempt
GENERAL PURPOSE The City Administrator – Municipal Services under the direction, supervision and authority of the Mayor, is the executive officer and liaison officer for the City. This position directs the administration of city government functions and services and provides leadership in the long and short-term goals of the city. Typically makes recommendations to the Mayor and Council for action. This is a non-union, exempt position. This position works independently in making decisions regarding work processes or methods which will be used. Assignments require analysis of a variety of laws, rules, policies, procedures and standards, and development of strategies to resolve problems consistent with established standards. Coordinates work within the executive department, between departments, and with the public and/or other governmental entities. The position provides support to advisory boards and appointed officials as assigned and may make presentations to them and the public. SUPERVISION This position performs under the general direction of the Mayor, and has direct supervision over the Public Works Director, Finance Director, City Clerk, Community Development Director, and their respective departments. JOB LOCATION Primarily located in City Hall as well as in and around the City of Milton. Represents the Mayor as needed. ESSENTIAL DUTIES AND RESPONSIBILITIES Although the primary duties of the City Administrator – Municipal Services are listed below, the omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Primary duties include but are not limited to the following. Under the direction and supervision of the Mayor, the City Administrator – Municipal Services manages, coordinates, formulates and monitors internal operating policies that facilitate achieving efficient and fair delivery of services for the City of Milton. The City Administrator – Municipal Services must coordinate and direct various city departments. In conjunction with the Mayor and Finance Director, he or she must prepare and submit the annual budget for the City of Milton. The Administrator is responsible for all purchases and expenditures by city offices, departments, commissions and boards in carrying out the requirements of City ordinances, resolutions and policies of the City Council. This position may serve as a secondary contact for the news media for the City. The Administrator is expected to participate in the community
PRR #20-110000018
Job Description – City Administrator – Municipal Services 2 of 3
activities and to attend many morning, noon and night meetings, both in the City and in the surrounding community. Is expected to attend all City Council meetings. ADDITIONAL EXAMPLES OF WORK PERFORMED The City Administrator – Municipal Services assists the Mayor generally in conducting the city’s business in all matters and performs such other duties and assumes such other responsibilities as the Mayor may direct. He/she has contact with citizens, personnel of all departments and divisions, the business community, neighborhood organizations and City council members. This person may be involved in highly sensitive and/or emotional interactions requiring skill in gaining the trust and confidence of others. This person should have skills in conflict resolution as well as labor negotiations and contract interpretation. Interaction with management professionals of other agencies and jurisdictions is encouraged to keep current on trends and new developments in the field of municipal management. REQUIRED KNOWLEDGE AND ABILITIES The City Administrator – Municipal Services must have a working knowledge of the functions and processes of City government, preferably having prior experience as a City Administrator, Assistant City Administrator, Public Works Director or a Director of related operations in a comparable city, county or public service entity. He or she must be able to manage, coordinate and direct activities of the various departments in the City of Milton, providing leadership to four or more department heads and effective negotiation abilities with one labor union. Must have a thorough knowledge of municipal, state and federal laws as well as understanding municipal organization structures and issues. Must have the ability to establish and maintain effective working relationships with coworkers, other agencies and the public. QUALIFICATIONS The City Administrator – Municipal Services must have a bachelor’s degree from an accredited university in business, finance, public administration, business management, organizational management or a closely related field. A masters’ degree is preferred. Must have at least 5 to 7 years city or county or public service governmental managerial experience which includes responsibilities for operations, budgeting and managing personnel with a desired emphasis on Public Works, Public Work Projects, Economic Development, and Capitol Facilities Planning. This person must have a working knowledge of government finance with proven experience in administering budgets and must also possess high level communication skills. Must possess or be able to maintain a Washington State driver’s license. Must be able to withstand an extensive background check. PHYSICAL DEMANDS The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Required to sit, talk, and hear; frequently required to use hands to finger, feel or handle
objects, computers and office supplies which require repetitive arm, wrist and hand movement.
• May be required to sit for extended periods of time to perform data entry and respond to customers.
• Frequently required to stand and reach with arms and hands. • Occasionally required to climb, balance, stoop, kneel, crouch, bend or crawl.
PRR #20-110000019
Job Description – City Administrator – Municipal Services 3 of 3
• Specific vision abilities including close, distant, color and peripheral vision, depth perception and the ability to adjust focus.
• The employee is occasionally required to lift or move up to 25 pounds. • Requires mental acuity to ensure thorough mental analysis of situations in a fast-paced
environment. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Works indoors in a clean, climate-controlled workspace. • This position works in an open office environment where the work of others may cause
distraction in addition to the requirement to respond to phones and in-person contacts. • May be exposed to upset and irate customers and clients. • Work generally involves concentration and attention to detail. • Occasionally requires visits to other City environments, to field sites, and may require travel
for training. DISCLAIMER The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The City of Milton is an equal opportunity employer and does not discriminate based on disability, race, marital status, gender, religion, age or national/ethnic origin. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Please submit resume and cover letter along with City of Milton Employment Application by 5pm on August 15th, 2018 for first review to 1000 Laurel St, Milton, WA 98354, Attn: City Clerk/HR or email to [email protected]
PRR #20-110000020
From: Trisha SummersSent: Thursday, July 19, 2018 11:15 AM PDTTo: [email protected]: Job Posting
I would like to be able to post a job on the WMCA website. It’s for City Administrator but I need to get the word out any way I can…Can I send to you? I think you may have posted last month for me also. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000021
From: Trisha SummersSent: Thursday, July 19, 2018 11:18 AM PDTTo: Shanna Styron-SherrellSubject: Job Posting
Government jobs.com is a website for local government. Last time we posted I didn’t spend any money. This time we will probably have to. This posting on this site is 175.00 for 60 days. Do I have permission to post? City of Fife uses it, lots of local cities use it…. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000022
From: Virginia OlsenSent: Thursday, July 19, 2018 12:09 PM PDTTo: 'Trisha Summers'Subject: RE: Job Posting
Trisha, Are you on our FB page? If so, you can post. If not, send it to me and I’ll post it with the Shelton job I was asked to post. Thanks! Virginia
From: Trisha Summers [mailto:[email protected]] Sent: Thursday, July 19, 2018 11:15 AMTo: Virginia Olsen <[email protected]>Subject: Job Posting I would like to be able to post a job on the WMCA website. It’s for City Administrator but I need to get the word out any way I can…Can I send to you? I think you may have posted last month for me also. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000024
From: Trisha SummersSent: Thursday, July 19, 2018 12:14 PM PDTTo: Virginia OlsenSubject: RE: Job Posting
Done. Thank you
From: Virginia Olsen <[email protected]> Sent: Thursday, July 19, 2018 12:09 PMTo: Trisha Summers <[email protected]>Subject: RE: Job Posting Trisha, Are you on our FB page? If so, you can post. If not, send it to me and I’ll post it with the Shelton job I was asked to post. Thanks! Virginia
From: Trisha Summers [mailto:[email protected]] Sent: Thursday, July 19, 2018 11:15 AMTo: Virginia Olsen <[email protected]>Subject: Job Posting I would like to be able to post a job on the WMCA website. It’s for City Administrator but I need to get the word out any way I can…Can I send to you? I think you may have posted last month for me also. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000025
From: Trisha SummersSent: Thursday, July 19, 2018 12:21 PM PDTTo: Tara DunfordSubject: City Admin Job posting
Here is where I posted the job. Any suggestions would be great.
AWC WFOA Governmentjobs.com WMCA facebook page City website
Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000026
From: Virginia OlsenSent: Thursday, July 19, 2018 12:38 PM PDTTo: 'Trisha Summers'Subject: RE: Job Posting
Oh wow, thank you! You can post anything you like WMCA-related. Thanks for sharing this!
From: Trisha Summers [mailto:[email protected]] Sent: Thursday, July 19, 2018 12:14 PMTo: Virginia Olsen <[email protected]>Subject: RE: Job Posting Done. Thank you
From: Virginia Olsen <[email protected]> Sent: Thursday, July 19, 2018 12:09 PMTo: Trisha Summers <[email protected]>Subject: RE: Job Posting Trisha, Are you on our FB page? If so, you can post. If not, send it to me and I’ll post it with the Shelton job I was asked to post. Thanks! Virginia
From: Trisha Summers [mailto:[email protected]] Sent: Thursday, July 19, 2018 11:15 AMTo: Virginia Olsen <[email protected]>Subject: Job Posting I would like to be able to post a job on the WMCA website. It’s for City Administrator but I need to get the word out any way I can…Can I send to you? I think you may have posted last month for me also. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000027
From: Trisha SummersSent: Thursday, July 19, 2018 12:42 PM PDTTo: Virginia OlsenSubject: RE: Job Posting
No problem. We really need some good applicants so I’m hoping the Clerks can spread the word
From: Virginia Olsen <[email protected]> Sent: Thursday, July 19, 2018 12:39 PMTo: Trisha Summers <[email protected]>Subject: RE: Job Posting Oh wow, thank you! You can post anything you like WMCA-related. Thanks for sharing this!
From: Trisha Summers [mailto:[email protected]] Sent: Thursday, July 19, 2018 12:14 PMTo: Virginia Olsen <[email protected]>Subject: RE: Job Posting Done. Thank you
From: Virginia Olsen <[email protected]> Sent: Thursday, July 19, 2018 12:09 PMTo: Trisha Summers <[email protected]>Subject: RE: Job Posting Trisha, Are you on our FB page? If so, you can post. If not, send it to me and I’ll post it with the Shelton job I was asked to post. Thanks! Virginia
From: Trisha Summers [mailto:[email protected]] Sent: Thursday, July 19, 2018 11:15 AMTo: Virginia Olsen <[email protected]>Subject: Job Posting I would like to be able to post a job on the WMCA website. It’s for City Administrator but I need to get the word out any way I can…Can I send to you? I think you may have posted last month for me also. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000028
PRR #20-110000029
From: Virginia OlsenSent: Thursday, July 19, 2018 1:57 PM PDTTo: 'Trisha Summers'Subject: RE: Job Posting
So important! Not a lot of good candidates out there! Good luck!!
From: Trisha Summers [mailto:[email protected]] Sent: Thursday, July 19, 2018 12:43 PMTo: Virginia Olsen <[email protected]>Subject: RE: Job Posting No problem. We really need some good applicants so I’m hoping the Clerks can spread the word
From: Virginia Olsen <[email protected]> Sent: Thursday, July 19, 2018 12:39 PMTo: Trisha Summers <[email protected]>Subject: RE: Job Posting Oh wow, thank you! You can post anything you like WMCA-related. Thanks for sharing this!
From: Trisha Summers [mailto:[email protected]] Sent: Thursday, July 19, 2018 12:14 PMTo: Virginia Olsen <[email protected]>Subject: RE: Job Posting Done. Thank you
From: Virginia Olsen <[email protected]> Sent: Thursday, July 19, 2018 12:09 PMTo: Trisha Summers <[email protected]>Subject: RE: Job Posting Trisha, Are you on our FB page? If so, you can post. If not, send it to me and I’ll post it with the Shelton job I was asked to post. Thanks! Virginia
From: Trisha Summers [mailto:[email protected]] Sent: Thursday, July 19, 2018 11:15 AM
PRR #20-110000030
To: Virginia Olsen <[email protected]>Subject: Job Posting I would like to be able to post a job on the WMCA website. It’s for City Administrator but I need to get the word out any way I can…Can I send to you? I think you may have posted last month for me also. Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000031
From: Tara DunfordSent: Friday, July 20, 2018 8:17 AM PDTTo: Trisha SummersSubject: RE: City Admin Job posting
I can’t think of any others. Tara
From: Trisha Summers Sent: Thursday, July 19, 2018 12:21 PMTo: Tara Dunford <[email protected]>Subject: City Admin Job posting Here is where I posted the job. Any suggestions would be great.
AWC WFOA Governmentjobs.com WMCA facebook page City website
Trisha Summers,CMC Milton City Clerk/HR Generalist
PRR #20-110000032
PRR #20-110000033
p1M,, [ifILTONI ~ r~ General Information Elected Officials Boards & Commissions Departments
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EMPLOYMENT
Thank you for your interest in working for the City of Milton where we pride
ourselves in Exceptional Public Service I The City of Milton provides a
generous benefits package, competitive salary, and dedication to employee
work/life balance. Come work for An Employer That Cares! Nestled in the
beautiful Pacific Northwest, the City of Miiton enjoys captivating views of Mount
Rainier and other natural wonders. We love our small town feel with all of the
convenience of being minutes from the hustle and bustle of the big city.
To apply for any of the positions listed below, please submit your City of Mil ton
Employment Application (required) with any additional application matertals you
would like to the Human Resources Office at Milton City Hall, 1000 Laurel
Street, Milton, WA 98354, or email to [email protected].
CURRENT OPENINGS:
IMMEDIATE OPENINGS FOR POLICE OFFICER POSITIONSI
Entry Level Police Officer - The City of Milton is currently building an
eligibility list for Entry Level Police Officers. Jn addition to the City
Employment Application, to apply, you must submit an application through
Public Safety Testing. Be sure to list the City of Milton in your application
through Public Safety Testing so that your test results get forwarded to the
City's Civil Service Secretary for ranking on the eligibility list.
• Lateral Police Officer - The City of Milton is currently building an
eligibility list for Lateral Police Officers. In addition to the City
Employment Application, to apply, you must submit an application through
Public Safety Testing. Be sure to list the City of Milton in your application
through Public Safety Testing so that your test results get forwarded to the
City's Civil Service Secretary for ranking on the eligibility list.
CITY ADMINISTRATOR - MUNICIPAL SERVICES
Job DescrlflliQn
Opening Date: Monday, June 18, 2018
First Review Closing Date: Friday, June 29, 2018, Spm
Salary Range: g2,400 - $128,000 Annually
Job Type: Regular, Exempt, 1.0 FTE
PUBLIC WORKS WATER MAINTENACE I-WATER/STREET DEPARTMENT
Opening Date: Thursday, June 21 , 2018
First Review Closing Date : Thursday, July 12, 2018 5pm
Salary Range: 3,727-4,533 monthly
Job Type: Regular, Non-Exempt, 1.0 FTE
EQUAL OPPORTUNITY EMPLOYER
The City of Milton is an equal opportunity employer. Applications are accepted
for open positions only.
m Contact
Human Resources
Milton City Hall
1000 Laurel St
Milton, WA 98354.
Employment Questions
253-517-2705
253-922-2385 Fax
a Current CBAs
IBEW 2016 -2019 Signed CBA
Police Guild 2017 -2019 CBA
PRR #20-110000034
PRR #20-110000035
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PRR #20-110000036
PRR #20-110000037
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Treva Percival • Washington Municipal Clerks Association (WMCA)
Jan 27 · 6 · ... share their Interview Questions for a City Administrator I If so, please send to tpercival@ci tyofbuckley.com. TIA
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Trisha Summers • Washington Municipal Clerks Association (WMCA)
Jun 18, 2018 · e ·The City of Milton is looking for a City Administrator-Municipal Services. Job is posted on the City website. Pass along to anyone who might be interested.
Mari Ripp • Washington Municipal Clerks Association (WMCA)
Feb 20, 2019 · e · Do any cities you know contract out for PRIVATE companies to do any or all of the following: the city payroll, utility billing or accounting function? I'm supposed to get quotes to see if it's cheaper than having employees and related expenses. I'm pretty sure I know the outcome but have to ask. Need ASAP. Have 30 days to report back to mayor and city ...
4 Comments •• • 2s
PRR #20-110000038
PRR #20-110000039
GovernmentJobs Receipt
'f"b GovernmentJobs GovernmentJobs.com El Segundo, 90425 CA United States
Billed to: Trisha Summers
City of Milton
1000 Laurel Street, Milton
WA, 98354
USA
Item Description
Regular Post
TAX(0%)
TOT AL PRICE:
Date: Payment:
Post#: Receipt#:
Subtotal:
TAX (0%):
Payment:
07/19/2018
Visa "'**43
0003NW
OOOOwl
Price
$175.00
$0.00
$175.00 $175.00
$0
$175.00
PRR #20-110000040
PRR #20-110000041
Interviews-City Administrator- Municipal Services
Applicant: _____________________ _
Interviewer: _____________________ _
Date&Time ____________________ ~
1. Tell me about your management style - people, teamwork and direction.
2. In your experience, how do you ensure that the City you are working for is compliant with all
the laws and regulations?
3. Describe a time when you came across questionable business practices. How did you handle
the situation?
4. Tell me about a career goal that you have accomplished and why that was important to you.
5. A new policy is to be implemented organizationwide. You do not agree with this new policy.
How do you discuss this policy with your staff?
PRR #20-110000042
6. What will your supervisor identify as your top three qualities as an employee? What will they
identify as two areas of improvement?
7. In what areas of Public Works do you feel the strongest? In what areas do you feel you might
need further development?
8. Explain how you describe a complex issue in a meeting with those that may not have a
government background, i.e. citizen groups, council meetings, etc?
9. Tell me about your budgeting experience and what methods you use in your budget
development process? What is the most challenging part of budgeting for you?
10. What do you believe are the most important challenges facing Public Works Departments
today?
11. Do you have any questions for us?
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