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Pajaro River Watershed Flood Prevention Authority
Board of Directors Agenda
c/o RAPS, Inc.
P.O. Box 2453
Seaside, CA 93955
(831) 883-3750
PRWFPA Chair – John Phillips
PRWFPA Vice Chair – Greg Caput
Marina Library
Community Room
190 Seaside Circle
November 3, 2017 9:00 a.m. Marina, CA 93933
RECOMMENDED ACTION
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. ORAL COMMUNICATIONS FROM THE PUBLIC
ON ITEMS NOT ON THE AGENDA (A maximum of three minutes on any subject not on the agenda)
5. ORAL COMMUNICATIONS FROM THE BOARD
ON ITEMS NOT ON THE AGENDA
6. CONSENT AGENDA APPROVE
A. Minutes of the September 8, 2017 Board of Directors Meeting-Ana Flores, RAPS, Inc.
Approve the minutes of the September 8, 2017 Board of Directors meeting.
(Page 5)
B. Approval of Payment to Gutierrez Consultants-Lidia Gutierrez, Gutierrez Consultants
Approve the August 2017 and September 2017 invoices for Lidia Gutierrez’s
work on the Soap Lake Preservation Project. (Page 9)
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C. Approval of Payment to RAPS, Inc. -Maura Twomey, RAPS, Inc.
Approve the August 2017 and September 2017 invoices for services rendered
by RAPS, Inc. (Page 19)
D. 2018 Calendar of Meetings -Maura Twomey, RAPS, Inc.
Approve the 2018 calendar of meetings. (Page 25)
E. Financial Update Report -Arleicka Conley, RAPS, Inc.
Accept the financial update report which provides an update on PRWFPA's
current financial position and accompanying financial statements. (Page 27)
7. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION AND
POSSIBLE ACTION
8. ADMINISTRATION
A. California High Speed Rail (HSR) INFORMATION -Maura Twomey, RAPS, Inc.
Receive a report from Maura Twomey, Executive Director.
9. PLANNING
A. Pajaro River Flood Risk Reduction Project Update INFORMATION -Mark Strudley, County of Santa Cruz
1. Report on the Washington D.C. lobbying trip.
2. Receive an update on Pajaro River Flood Risk Reduction Project.
B. Pajaro River Integrated General Reevaluation Report/ DIRECT
Environmental Assessment -Lidia Gutierrez, Gutierrez Consultants
Direct staff to review and comment on the Draft Pajaro River Integrated
General Reevaluation Report/Environmental Assessment. (Page 35)
10. OTHER BUSINESS
11. ADJOURN
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REFERENCE ITEMS: A. Acronym Guide (Page 39)
NEXT BOARD OF DIRECTORS MEETING:
Date: February 2, 2018
Location: San Benito County Board of Supervisors Chambers
481 Fourth Street
Hollister, CA 95023
Time: 9:00 AM
Note: Action listed for each Agenda item represents the staff recommendation. The Board of Directors may, at its
discretion, take any action on the items listed in the Agenda.
If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as
required by Section 202 of the Americans with Disabilities Act of 1990 (42 USC Sec. 12132), and the federal rules
and regulations adopted in implementation thereof.
If you have a request for disability-related modification or accommodation, including auxiliary aids or services,
contact Ana Flores at 831-883-3750, or by email [email protected], at least 48 hours prior to the meeting date.
Mission: The purpose of the Authority is to identify, evaluate, fund and implement environmentally
sound flood prevention and control strategies in the Pajaro River Watershed, on an
intergovernmental, cooperative basis as required by the Pajaro River Watershed Flood Prevention
Authority Act.
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MINUTES OF THE PROCEEDINGS OF THE BOARD OF DIRECTORS OF THE
Pajaro River Watershed Flood Prevention Authority
PRWFPA September 8, 2017
1. CALL TO ORDER
The Board of Directors of the Pajaro River Watershed Flood Prevention Authority, Chair Phillips presiding, convened at the Silicon Valley Advanced Water Purification Center, Visitor Center, 4190 Zanker Road, San Jose, CA 95134 at 10:09 a.m. on Friday, September 8, 2017.
2. PLEDGE OF ALLEGIANCE
Vice Chair Caput led the Pledge of Allegiance.
3. ROLL CALL
Members – Board of Directors Representative Present Absent County of San Benito Supervisor Mark Medina X County of Santa Cruz Supervisor Greg Caput X County of Monterey Supervisor John Phillips X County of Santa Clara Supervisor Mike Wasserman X Monterey County Water Resources Agency Director Abby Taylor-Silva X San Benito County Water District Director Frank Bettencourt X Santa Clara County Water District Director John Varela X Zone 7 Flood Control District Director Rebecca Garcia X City of Gilroy (Associate Member) Vacant X City of Hollister (Associate Member) Vacant X City of Morgan Hill (Associate Member) Vacant X
Others Present: Richard Santos, SCVWD; Emily Gardner, Driscolls; John Erb, Driscolls; Lidia Gutierrez, Gutierrez Consultants; Tony Gregorio, Riley Gerbrandt and Mark Strudley, County of Santa Cruz; Maura Twomey, Arleicka Conley, and Ana Flores, Regional Analysis and Planning Services, Inc. (RAPS, Inc.).
4. ORAL COMMUNICATIONS FROM THE PUBLIC ON ITEMS NOT ON THEAGENDA
None.
5. ORAL COMMUNICATIONS FROM THE BOARD ON ITEMS NOT ON THEAGENDA
None.
Page 5 of 40
6. CONSENT A. Minutes of the June 30, 2017 Board of Directors Meeting The minutes of the June 30, 2017 Board of Directors meeting was approved. B. Approval of Payment to Gutierrez Consultants The invoices for services rendered by Gutierrez Consultants from June 2017 – July 2017 were approved. C. Approval of Payment to RAPS, Inc. The invoices for services rendered by RAPS, Inc. from June 2017 – July 2017 were approved. D. ABC Law Firm Invoice The invoice for services rendered by ABC Law Firm was approved. E. Financial Update Report The financial update report was accepted. Maura Twomey, Executive Coordinator reported that the minutes of the June 30, 2017 Board of Directors meeting were revised. Item 6.A. TNC – HSR Alignment through Gilroy was revised to clarify that TNC, OSA and POST sent a letter to the HSRA in support of the Downtown Gilroy Station. Motion made by Director Wasserman, seconded by Director Varela to approve the consent agenda with the revisions to item 6.A. Minutes of the June 30, 2017 Board of Directors meeting. Motion passed unanimously. 7. ITEMS REMOVED FROM CONSENT CALENDAR FOR DISCUSSION AND POSSIBLE ACTION None. 8. PLANNING A. Pajaro River Flood Risk Reduction Project Update Mark Strudley, County of Santa Cruz reported that the Corps San Francisco District has reactivated the project. The Corps San Francisco District has committed to 1) complete the feasibility study phase of the project in one year and 2) complete the final director’s report by July 2018. The completion of the director’s report is critical as it leads to the design of the project. The Corps also 1) accepted the NED project as the plan allowing the project to move forward with completion of the feasibility study; and 2) repair and rehabilitate 17 sites on the levee. The Corps has an aggressive cleanup schedule to be completed by December 2017. This work is fully funded by the Corps. Mr. Sturdley added that the Local Sponsors will be traveling to Washington D.C. in October 2017. Supervisor Phillips and Lidia Gutierrez,
Page 6 of 40
Gutierrez Consultants will be in attendance on behalf of the PRWFPA. Brief discussion followed. Lidia Gutierrez, Gutierrez Consultants reported that there is a significant change in the Corps attitude toward the Flood Risk Reduction Project. The completion of the Directors report leads to planning, engineering and design without a new congressional authorization and streamlines the process. Director Wasserman stated that more progress has occurred with this project than in the entire 7 years that he has been on the PRWFPA Board. Director Wasserman requested that staff invite all past PRWFPA Board members to any ceremonies and ribbon cuttings. 9. Other Business None. 10. ADJOURNED to the tour of the SVAWPC The meeting adjourned at 10:30 a.m.
Page 7 of 40
PRWFPA BOARD OF DIRECTORS MEETING ATTENDANCE & VOTING RECORD
BOARD MEETING DATE: September 8, 2017
Attendance (X= Present; AB= Absent) Voting (Y= Yes; N=No; A=Abstain)
MEMBER PRWFPA REP
Attendance Item# 6 Consent -- --
County of Monterey John Phillips X Y - - -
County of San Benito Mark Medina AB - - - -
County of Santa Clara Mike Wasserman X Y - - -
County of Santa Cruz Greg Caput X Y - - -
Monterey County Water Resources Agency
Abby Taylor-Silva AB - - - -
San Benito County Water District
Frank Bettencourt AB - - - -
Santa Clara Valley Water District
John Varela X Y - - -
Zone 7 Flood Control Rebecca Garcia X Y - - -
Associate Members (Non-Voting Members)
City of Gilroy (Associate Member)
Vacant AB
City of Hollister (Associate Member)
Vacant AB
City of Morgan Hill (Associate Member)
Vacant AB
(* = Board Members that arrived late, therefore, did not vote on the item. Please refer the minutes)
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2018 PRWFPA Calendar of Meetings
February 2, 2018: San Benito County Board of Supervisors Chambers
481 Fourth Street, Hollister, CA 95023
Meeting Time: 9 am
April 6, 2018: Monterey County Government Center - Monterey Room
168 W. Alisal Street, 2nd Floor, Salinas, CA 93901
Meeting Time: 9 am
June 1, 2018: Gilroy City Hall
7351 Rosanna Street, Gilroy, CA 95020
Meeting Time: 9 am
September 7, 2018: Watsonville Council Chambers
275 Main Street, 4th Floor, (6th Flr. Parking),
Watsonville, CA 95077
Meeting Time: 9 am
November 2, 2018: Marina Library Community Room
190 Seaside Circle, Marina, CA 93933
Meeting Time: 9 am
P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org
Member Agencies:
County of Monterey
County of San Benito
County of Santa Clara
County of Santa Cruz
Monterey County Water Resources Agency
San Benito County Water District
Santa Clara Valley Water District
Santa Cruz County Zone 7 Flood Control District
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`
MEMORANDUM
TO: PRWFPA Board of Directors
FROM: Maura F. Twomey, Executive Coordinator
RECOMMENDED BY: Arleicka Conley, Director of Finance and
Administrative Services
SUBJECT: Financial Update Report
MEETING DATE: November 3, 2017
RECOMMENDATION:
It is recommended that the Board of Directors accept the financial update
report.
BACKGROUND/DISCUSSION:
Regional Analysis & Planning Services, Inc. (RAPS) provides contract
staffing services to the Pajaro River Watershed Flood Prevention Authority
(PRWFPA). The contract includes administrative and financial services for
the Board as well as the Staff Working Group (SWG). The monthly financial
reporting, budget preparation and audit assistance fall within RAPS, Inc.
duties. The Board packet includes the year-to-date financial reports through
September 30, 2017 as well as a budget-to-actual comparison for fiscal year
(FY) 2017-2018. Amounts in the financial update report are unaudited.
The Balance Sheet reflects a cash balance of $691,156.41. Accounts
receivables outstanding totaled $29,240.31, which consisted of a member
agency’s annual dues invoice as well as the balance of the retention invoice
to Pajaro Valley Water Management Agency (PVWMA), which resulted
from completion of the California Proposition 50 Grant.
The current liabilities balance is $13,699.18. PRWFPA has sufficient current
assets on hand to pay all known current obligations.
P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org Member Agencies:
County of Monterey
County of San Benito
County of Santa Clara
County of Santa Cruz
Monterey County Water
Resources Agency
San Benito County
Water District
Santa Clara Valley
Water District
Santa Cruz County Zone
7 Flood Control District
Page 27 of 40
During the period of July through September, PRWFPA incurred routine
operational expenditures for contractual services. The services provided are
summarized as follows:
RAPS, Inc.: Staff Working Group (SWG) agenda preparation and
meeting attendance; accounting and audit related work; Geographic
Information System (GIS) data services related to the floodplain
model.
Gutierrez Consultants: Work associated with the High Speed Rail
Project and SWG meeting preparation and attendance. Participated in
and attended the lobbying trip in Washington, D.C.
Atchison, Barisone & Condotti: Ongoing legal services consisting of
contract reviews and High Speed Rail Project consultation.
Expenses for the July 2017 through September 2017 period totaled
$16,640.95, which included professional services and other expenses.
PRWFPA’s Profit and Loss Statement reflects an excess of revenue over
expense of $47,691.39 for the period July 2017 through September 2017.
The following table highlights key Budget to Actual financial data:
Budget to Actual Financial Highlights
For Period July 1, 2017 Through September 30, 2017
Expense
Budget Through September
Actual Through September Difference
Professional Services 30,952.00$ 14,741.10$ 16,210.90$
Insurance 400.00$ 1,377.00$ (977.00)$
Supplies 950.00$ 348.23$ 601.77$
Travel 1,950.00$ 174.62$ 1,775.38$
Total 34,252.00$ 16,640.95$ 17,611.05$
Revenue
State/Local Revenue * 16,100.00$ 64,332.34$ 48,232.34$
* State/Local Revenue does not include $72,609.00 which will be used from reserves
Professional Services are under budget primarily due to the work provided
by contractual obligations were less than anticipated.
Page 28 of 40
The budget reflects a linear programming of funds while actual work is
contingent on various factors. Therefore, during the fiscal year there will be
fluctuations from budget-to-actual.
ATTACHMENTS:
1. Balance Sheet as of September 30, 2017
2. Profit and Loss Statement: July 2017 through September 2017
3. Accounts Receivable Aging Detail as of September 30, 2017
4. Accounts Payable Aging Detail as of September 30, 2017
5. Check Register: August 1, 2017 through September 30, 2017
APPROVED BY:
____________________________________
Maura F. Twomey, Executive Coordinator
Page 29 of 40
Unaudited Pajaro River Watershed Flood Prevention Authority
Balance Sheet As of September 30, 2017
September 30, 2017
ASSETS
Current Assets
Cash and Cash Equivalents
Cash in Bank Checking 561,148.21
LAIF Account 130,008.20
Total Cash and Cash Equivalents 691,156.41$
Accounts Receivable
Accounts Receivable 29,240.31
Total Accounts Receivable 29,240.31$
TOTAL ASSETS 720,396.72$
LIABILITIES & FUND BALANCE
Liabilities
Current Liabilities
Accounts Payable 13,699.18
Total Current Liabilities 13,699.18$
13,699.18$
Fund Balance - Unrestricted
Fund Balance - Beginning of Fiscal Year 659,006.15
Net Income/(Loss) 47,691.39
Total Fund Balance - Unrestricted 706,697.54$
TOTAL LIABILITIES & FUND BALANCE 720,396.72$
Total Liabilities
Page 30 of 40
Unaudited Pajaro River Watershed Flood Prevention Authority
Profit & Loss July 1, 2017 - September 30, 2017
July 1, 2017 - September 30, 2017
Income
Interest 332.34
Member Dues 64,000.00
Total Income 64,332.34$
Expense
Gutierrez Consultants 12,516.35
Regional Analysis & Planning Services, Inc. (RAPS) 2,169.75
Insurance 1,377.00
Legal Services 55.00
Other Expense
Web Hosting/Domain Name Costs 251.55
Travel 174.62
Meetings/Supplies 96.68
Total Other Expense 522.85
Total Expense 16,640.95$
Net Income/(Loss) 47,691.39$
Page 31 of 40
Unaudited Pajaro River Watershed Flood Prevention Authority
A/R Aging Detail As of September 30, 2017
Date Num Name Due Date Open Balance Paid
12/31/2016 185 Pajaro Valley Water Management Agency. 03/31/2017 21,240.31
07/01/2017 183 Santa Clara Valley Water District. 07/01/2017 8,000.00
TOTAL 29,240.31$
No payments received subsequent to September 30, 2017.
Page 32 of 40
Unaudited Pajaro River Watershed Flood Prevention Authority
A/P Aging Detail As of September 30, 2017
Date Num Name Due Date Open Balance
09/08/2017 090817 AMBAG 09/08/2017 74.90
09/08/2017 305 AMBAG 09/08/2017 43.40
09/08/2017 808033 AMBAG 09/08/2017 41.29
09/08/2017 808081 AMBAG 09/08/2017 11.99
08/01/2017 1119 Gutierrez Consultants 10/30/2017 773.50
09/01/2017 1130 Gutierrez Consultants 11/30/2017 11,190.35
08/31/2017 981 Regional Analysis & Planning Services 10/30/2017 1,563.75
TOTAL 13,699.18$
Page 33 of 40
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Page 34 of 40
MEMORANDUM
TO: PRWFPA Board of Directors
FROM: Lidia Gutierrez, Gutierrez Consultants
SUBJECT: Pajaro River Integrated General Reevaluation
Report/Environmental Assessment
MEETING DATE: November 3, 2017
RECOMMENDATION:
Direct staff to review and comment on the Draft Pajaro River Integrated
General Reevaluation Report/Environmental Assessment.
BACKGROUND:
On October 31, 2017, the U.S. Army Corps of Engineers (Corps) publicly
released the Draft Pajaro River Integrated General Reevaluation
Report/Environmental Assessment (GRR/EA). The draft GRR/EA presents
the draft findings of the General Reevaluation Study and identifies and
evaluates the benefits, costs, and environmental effects of alternative plans to
reduce flood risk to the city of Watsonville, the town of Pajaro, and the
surrounding area. Based on the evaluation, the Corps has identified a Federal
interest in at least one alternative plan, the Tentatively Selected Plan (TSP), to
reduce the risk of flooding from the Pajaro River, while minimizing adverse
environmental effects.
The 30-day public review period for the draft GRR/EA extends from October
31, 2017 to November 30, 2017. During this time, the Corps, and Monterey
and Santa Cruz Counties will host a public meeting to discuss the status of the
study, present the draft results of the GRR/EA, and encourage questions and
comments.
P.O. Box 2453 Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org
Member Agencies:
County of Monterey
County of San Benito
County of Santa Clara
County of Santa Cruz
Monterey County Water
Resources Agency
San Benito County
Water District
Santa Clara Valley
Water District
Santa Cruz County Zone
7 Flood Control District
Page 35 of 40
All comments postmarked by November 30, 2017, will be considered and
incorporated into the final GRR/EA, as appropriate. Specific responses will also be
included in a comments and responses appendix to the final document.
It is therefore recommended that FPA staff working group members be in attendance
at the public meeting and provide comments on the report findings, consistent with
the mission of the FPA. The staff working group is requesting that the FPA Board
direct staff to comment on the draft GRR/EA so that the interests, comments and
questions of the FPA can be incorporated into public record as part of the project and
NEPA review process.
FISCAL DISCUSSION:
There is no fiscal impact.
ATTACHMENT:
1. Flood Risk Community Meeting Flyer (English and Spanish)
APPROVED BY:
____________________________________
Maura F. Twomey, Executive Coordinator
Page 36 of 40
On October 31, 2017, the U.S. Army Corps of Engineers will release their Draft Feasibility Study and Environmental Assessment (Draft GRR/EA) which de-scribes the federal flood protection project on the Pajaro River.
Please join the U.S. Army Corps of Engineers in a presentation of results from the draft report, and a discussion on the status of flood protection efforts for the Pajaro River levees. The Corps and local partners will encourage questions and comments.
Wed. November 8th 6:00-8:00pm Watsonville Civic Plaza 275 Main Street, 4th Floor
For more information about the Parjaro
Flood Risk Management Project contact:
Chris Eng, Senior Environmental Planner
U.S. Army Corps of Engineers, S.F. District
PAJARO RIVER LEVEE PROJECT U.S. Army Corps of Engineers Public Meeting
Project partners include: County of Santa Cruz
Monterey County Water Resources Agency City of Watsonville
US Army Corps of Engineers State of California Department of Water Resources
This meeting is intended to provide:
An update on the project
A description of the Draft Report’s results
Opportunity for the public to comment on the draft report
Page 37 of 40
En el 31 de octubre de 2017, el Cuerpo de Ingenieros del Ejército de los EE.UU publicará su Borrador de Estudio de Factibilidad y Evaluación Ambiental (Borrador GRR/ EA) que describe el proyecto federal de protección contra inun-daciones en el Río Pájaro.
Únase al Cuerpo de Ingenieros del Ejército de los Estados Unidos en una pre-sentación de los resultados del borrado del informe y una discusión sobre el estado de los esfuerzos de protección contra inundaciones en los diques del Río Pájaro. El Cuerpo y los socios locales alentarán preguntas y comentarios.
Miércoles, 8 de noviembre 6:00p.m. — 8:00p.m. Watsonville Civic Plaza 275 Main Street, 4to Piso
Para más información sobre el Proyecto de
Gestión de Riesgo de Inundación en
Pájaro, comuníquese con:
Chris Eng, Senior Environmental Planner
U.S. Army Corps of Engineers, S.F. District
PROYECTO DE DIQUE DEL RÍO PÁJARO Reunión pública del Cuerpo de Ingenieros del Ejército de los EE.UU
Los socios del Proyecto incluyen: County of Santa Cruz
Monterey County Water Resources Agency City of Watsonville
US Army Corps of Engineers State of California Department of Water Resources
Esta reunión tiene como objetivo proporcionar:
Una actualización del proyecto
Una descripción de los resultados del borrador de informe
Oportunidad para que el público comente sobre el borrador
de informe
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PRWFPA Acronym Guide
ABC Law Atchison Barisone & Condotti
AEP Annual Exceedance Probability
AFB Alternate Formulation Briefing
ASA-CW Assistant Secretary of the Army, Civil Works
cfs Cubic feet per second
CEQA California Environmental Quality Act
DWR Department of Water Resources
EIR Environmental Impact Report
EIS Environmental Impact Statement
EPA Environmental Protection Agency
ESA Environmental Science Associates
FCSA Federal Cost Sharing Agreement
FEIS Final Environmental Impact Statement
FRM Flood Risk Management
FRRP Flood Risk Reduction Project
FY Fiscal Year
FFY Federal Fiscal Year
GRR General Reevaluation Report
LPP Locally Preferred Plan
LRP Locally Requested Plan
MCWRA Monterey County Water Resources Agency
NED National Economic Development
NFS Non-Federal Sponsors
NEPA National Environmental Policy Act
OMB Office of Management & Budget
OSA Santa Clara County Open Space Authority
PED Preconstruction Engineering and Design
PDT Project Delivery Team
P.O. Box 2453, Seaside, CA 93955 Phone: 831.883.3750 FAX: 831.883.3755 www.pajaroriverwatershed.org
Page 39 of 40
PRWFPA Pajaro River Watershed Flood Prevention Authority
RAPS, Inc. Regional Analysis Planning Services, Inc.
RWQCB Regional Water Quality Control Board
SBCWD San Benito County Water District
SCVWD Santa Clara Valley Water District
SF San Francisco
SMART Planning Specific, Measurable, Attainable, Risk Informed, Timely Planning
SWG Staff Working Group
SWRCB State Water Resources Control Board
TNC The Nature Conservancy
TSP Tentatively Selected Plan
USACE U.S. Army Corps of Engineers
WRDA Water Resources Development Act
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![PAJARO RIVER FLOOD RISK MANAGEMENT GENERAL …...], for the Pajaro River Flood Risk Management Study (Pajaro Study), addresses flood risk in the City of Watsonville, the town of Pajaro,](https://img.pdfslide.net/doc/110x75/5e37354b8f8cd3125a068aa7/pajaro-river-flood-risk-management-general-for-the-pajaro-river-flood-risk.jpg)