Panel Discussion:

Easy FI Uploading with GLSU –

Z Option Customers Share

Their Experiences

March 2014| Welcome to Today’s Session

Introductions – Panel Members

Robert James

AOL

Lori Papp

CryoLife

Eric Frisvold

Salo Consultant at Kraft Foods

Moderated by

Jim Halepaska and Trish Woods – Z Option

In This Session

• Find out how Z Option customers leverage the GLSU (FI Spreadsheet Uploader) solution to streamline everyday accounting tasks.

• Learn how the use of GLSU can improve the efficiency of financial data entry functions, everything from importing cutover data to everyday FI postings to processing vendor invoices.

• Understand how GLSU complements standard SAP® functionality by using Microsoft Excel to validate and post more than 1,000 lines, attach source documents, utilize pick lists, create flexible user-defined templates, etc.

Audience Poll

Agenda – What We’ll Cover

Wrap - Up

Q&A Discussion with Panel

Z Option & GLSU

Panel Introductions

• Located in Lewisville, Texas

(Near Dallas, TX – U.S.)

• Formed in 1998 by accountants and

programmers

• SAP software solution partner

• Customers of all sizes and industries,

worldwide

About Z Option

Z Option has hundreds of customers

with thousands of users worldwide.

For a more complete list of our

customers, visit www.zoption.com.

Software Tools

Free trial

Start posting documents in a few hours with a free remote

installation service

GLSU uses standard SAP authorizations

Reduce support and development costs

Powerful, flexible, user-friendly solutions

Current Challenges

Non-flexible upload tool

Errors on large journal entries

New implementations

Multiple currencies

Cross company postings Large external file uploads

SAP upgrade

Mergers/acquisitions

Multiple vendors

Month-end closing process

Key Features of GLSU

Easy user interface

Leverage existing Excel skills

Pre-validation of data before posting

Master data lookups

Post more than 1000 lines Post directly from the

spreadsheet

Flexible layouts

SAP document numbers returned

Attach source workbook to posted document in SAP

Post multiple documents from one worksheet

GLSU Common Uses

Attach source document (entire workbook)

Misc. vendors

Multiple currency entries

Cross-company transactions

COPA Payroll

Travel and expense process

P-cards (ie. Phone bills, lease payments)

Accrual entries

Acquisition/Migration (moving legacy information)

Agenda – What We’ll Cover

Wrap - Up

Q&A Discussion with Panel

Z Option & GLSU

Panel Introductions

Panel Participants

Robert James AOL

Lori Papp CryoLife

Eric Frisvold Salo Consultant at Kraft Foods

Panel Participants

Robert James – AOL – ERP Solutions

• Robert has over 20 years of experience with Financial Systems and has

worked with SAP for 13 years. He has worked for KPMG Peat Marwick and

UUNET/WorldCom/MCI/ Verizon. He has worked as a Senior Manager with

AOL for the past 7 years.

• Over the past few years, Robert has led efforts to transform AOL’s

accounting systems into a global landscape with new companies in Europe

and Asia. He is primarily working in the FI and CO areas, and specifically

leads process improvement initiatives concerning SAP.

Panel Participants

Lori Papp – CryoLife – Controller

• Lori Papp, CPA started her career in public accounting as an auditor with

KPMG. Prior to working at CryoLife, Lori was a member of the corporate

accounting team of H.J. Heinz. Lori has been with CryoLife since

2001. CryoLife develops, manufactures, and commercializes medical

devices for cardiac and vascular applications and preserves and distributes

human tissues for transplantation.

• Lori was the finance lead for CryoLife’s initial SAP implementation in

January 2002, and has been a regular SAP user ever since. CryoLife has

been a long term customer of Z Option products, including GLSU since

2008 and Budget Loader since 2009. Lori is currently the Controller of

CryoLife and manages the company’s accounting and finance functions.

Panel Participants

Eric Frisvold

Salo Consultant at Kraft Foods

• Eric Frisvold has more than 25 years of project management experience,

including 15 years on SAP projects. Having completed assignments in both

information technology and accounting, he often serves the roll of bridging

the gap between the user and technical communities.

• In 2013 Eric developed an Excel GLSU journal entry template for

companywide use at Kraft Foods. The rollout of Z Option GLSU to more

than 500 users at Kraft was completed on schedule, defect-free and has

been very well received. Kraft’s project success is a testament to the value

of effective planning, collaboration, change management and support.

Agenda – What We’ll Cover

Wrap - Up

Q&A Discussion with Panel

Z Option & GLSU

Panel Introductions

AOL – SAP Environment

First implemented SAP R/3: 2005

Current SAP version: SAP ECC 6.0

SAP Modules: FI/CO, A/P, AA, IS-Media, MM, PS, BW, BI

GLSU Customer since: February 2013

Process Before GLSU: Custom program to upload journal

entries via .csv file

CryoLife – SAP Environment

First implemented SAP R/3: 2002

Current SAP version: SAP ECC 6.0

SAP Modules: SD, QM, FI, CO, MM, HR, LO, CS. CryoLife

also has separate instances of HR in EReq and Solution

Manager primarily used by Basis today

GLSU Customer since: June 2008

Process Before GLSU: Manually entered all journal entries

or used the account assignment template functionality in SAP

Kraft Foods – SAP Environment

First implemented SAP R/3: 2007

Current SAP version: SAP ECC 6.0

SAP Modules: FI, CO, COPA, COPC, MM, SD, PS, PP,

PM, HR, SD, BW, CRM, GRC

GLSU Customer since: December 2012

Process Before GLSU: Custom Excel solution uploaded

via ABAP by a centralized accounting center

Customer Success – Typical Uses of GLSU

Customer: AOL – Robert James

Quote: “GLSU has dramatically improved our users’ journal and invoice entry experiences in two

specific ways: One – by the ability to auto-attach the source documentation to the entry, and Two –

by providing an intuitive field-level validation of the whole entry prior to posting. Together, these two

powerful improvements impact the time to post entries so much as to change the nature of their jobs.”

Customer: CryoLife – Lori Papp

Quote: “We like to use GLSU as a bridge to post data from our separate equity management and

expense reporting management software programs. We post the majority of our closing journal

entries with GLSU and use the functionality to automatically attach the supporting spreadsheet right

to these journal entries.”

Customer: Kraft Foods – Eric Frisvold

Quote: “All of Kraft’s 500 JE submitters use a single GLSU template with park and post and SAP

workflow for approvals. By using park and post and attaching supporting documentation to the Excel

template, the entire JE process is now paperless, efficient and meets control requirements.”

Customer Success – Favorite Benefits of GLSU

Customer: AOL – Robert James

Real-time validation and real-time entry correction

Auto-attachment of documentation and template flexibility

Great customer service from Z Option

Customer: CryoLife – Lori Papp

Ability to automatically attach the supporting spreadsheet

Ease of use

Customer: Kraft Foods – Eric Frisvold

Front-end data validation of the entire document

Wide range of implementation options (highly customized/controlled

template vs. complete user flexibility)

Efficiency of GLSU with park and post and SAP Workflow

Agenda – What We’ll Cover

Wrap - Up

Q&A Discussion with Panel

Z Option & GLSU

Panel Introductions

GLSU Wrap-Up

Maintain Your Security

Reduce Your Costs

Empower Your Users

Increase Your Productivity

Customer Success Stories

“With GLSU, we save time and money.” – FI

Project Manager

“[GLSU] is the best of both worlds. We get the functionality of

SAP software and the user-friendliness of the Microsoft Excel

front-end.” – Manager of Finance

“With GLSU, we don’t have to maintain the

software, and it gives us better

flexibility with more options.” – IT

Project Manager

“As accountants, we know Microsoft Excel

very well – so the more we can do in spreadsheets, the

more productive we can be.” – Accounting

Manager

GLSU has increased our data integrity on

all levels, from finance to marketing. Users have commented on the quality, volume,

and accuracy of data.” – General Accountant

Customer Comments

“We’ll have been using GLSU for two years and I cannot tell you what a positive impact it has had on

our finance users.” – Director

“Since implementing GLSU, we’ve managed to achieve our goal of a [much shorter] closing, down from

8 weeks.” – ICT Officer, FI Unit

“There is simply no limit to how you can use GLSU if you’re familiar with Excel.” – SAP Business

Analyst

“We use GLSU to improve overall productivity.” – Senior Accountant

“SAP is dynamic, my clients’ businesses are dynamic, and they need dynamic tools like GLSU.” –

Independent SAP Consultant

Review customer success stories and published articles at www.zoption.com.

Questions & Next Steps

Visit the Z Option Booth

Financials 2014 Premier Sponsor

Booth #700

Schedule a No-Obligation

WebEx Demo

Set Up Your Free 30-day Trial

Contact Z Option

www.zoption.com

877-653-7215 (US & Canada)

972-315-8800 (Outside US)

Wrap-Up

Thank you for joining us for today’s

session.

Please contact us if you have questions or

would like additional information.

Disclaimer

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products and services mentioned herein as well as their respective logos are trademarks or

registered trademarks of SAP AG in Germany and in several other countries all over the

world. All other product and service names mentioned are the trademarks of their respective

companies. Wellesley Information Services is neither owned nor controlled by SAP.