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Panel Discussion:Why You need a Data Analyst
Or
Why Data Geeks Rule
Panelists
• Bill Cooper– Associate Vice President & Chief Procurement Officer,
Stanford University• Sandy Hicks– Assistant Vice President & Chief Procurement Officer,
University of Colorado• John Riley– Executive Director of Purchasing and Business Services,
Arizona State University• Lisa Deal – Purchasing Director, University of Florida
Discussion Questions / Agenda
• Accessing data – what does it take?• What can a data analyst do?• Can a buyer do data analysis?• How do I create a data analyst position?• Data use success stories
Accessing Data
• Where do reports come from? IT? Finance? Vendor?• Total spend comes from lots of places
– Is PO data the same as AP data?– PCard– Direct bill– Travel
• Typical data:– Number of PO’s generated– Total $ of PO’s generated– Total spend
• By vendor• By accounting code
Spend Analytics ToolsData Warehouse
Savings OpportunityCycle timeMaverick spend/ Contract compliance
The data analyzed changes over time
Can a buyer analyze data?Panelists share experience
What can a data analyst do? Panelists share experience
– Evaluate other contracts for savings based on your institutions spend patterns
– Identify non standard pricing campus-wide• Departments paying different prices for same product
– Assist in solicitation formatting and response evaluation– Validate price increase requests and impact to campus
• CPI, PPI and other indices
– Analyze spend data to create “hot lists” – Use benchmark data to identify opportunity for
improved pricing
What can a data analyst do?
– Analyze invoice data for contract compliance– Provide Business Review data• Spend with vendor, spend by commodity, trends in
spend, funding sources, non contract spend
– Provide spend by vendor, commodity area, college/department
– Identify stakeholders– Track trends (PCard use, eProcurement adoption)
– Analyze requisition workload for buying staff
How do I create a data analyst position? Panelists share experience
• What is the title?• Where does it report?• How do I fund the position?
Savings success driven by data Panelists share experience
• Strategic Sourcing• Benchmark unit cost• Identify high cost items• Identify highly used items• Validate price per contract• Validate price increase (decrease)
Data Analysis Success StoriesPanelists share experience
Questions/Discussion
Thank you!