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Parent Information Meeting
September 22 nd 2014
Parent Information Meeting 22 September 2014
Conseil D’Administration (School Board)
LYCEE Français JULES VERNES NPC
Parent Information Meeting
September 22 nd 2014
CONSEIL D’ÉTABLISSEMENTSCHOOL COUNCIL
Voting members : administation (4), Embassy (1), teachers (4), parents (3), pupils (2)Non voting : CA (2), Consul, Consular
Advisors(2)Responsible for curriculum and school
running:-Strategic Plan – Employment mapping
-Classes mapping – School Calendar-School Rules – Adhoc Projects(inc. educational
trip)
CONSEIL D’ADMINISTRATION (CA)
SCHOOL BOARD
Voting members : 10 parentsNon voting members : administration (3),staff rep (3), Embassy (1),
Consular Advisors (2) Administer locally employed staff and finances:
Budget – Investments – Salary scales - School Fees - Maintenance
COMITÉ DES FÊTESEVENT COMMITEE
Organise Events:School FestivalWine & CheeseGalette des Rois
CLUB ENTREPRISESSCHOOL BUSINESS CLUB
Organise and developrelationships between the school and the corporate
partners
ASSOCIATION DE PARENTSPARENTS ASSOCIATION - APEG
Represents parents within the school
CONSEIL D’ÉCOLEPRIMARY SCHOOL COUNCIL
Voting members : administration (3), Embassy (1), teaching staff (15),
parents (15)Non Voting : CA (2),
Similar to School Council, limited to the Primary School, report decisions
to the School Council for approval
AdministrationPrincipal, Primary
School Head Teacher, Deputy,Bursar
Mandatory bodies
Non mandatory bodies
2
Parent Information Meeting
September 22 nd 2014
Overview of school enrolment for the current school year (2014/15)
2014 Budgetary outlook
Main achievements for 2013/2014
Constitution of the Events Committee (Comité des Fêtes)
Election of the new Board members of the LFJV NPC
Agenda
3
Parent Information Meeting
September 22 nd 2014
The number of pupils enrolled continues to grow…
Enrolment has
increased in both
Johannesburg &
Pretoria
compared to
2013/2014
The total number
of pupils enrolled
has increased by
35% in the last
eight years
Key Points
The Morningside campus is reaching occupancy capacityThe Pretoria campus is reaching the break-even point financially
4
Distribution of enrolment at LFJV
2004-2014
398 398 425523 492 470 447 470
524608
699
287 265268
293285 301
291315
357
359
400
0
200
400
600
800
1000
1200
2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
685 663 693 816 777 771 738 785 881 967 1099
Parent Information Meeting
September 22 nd 2014
A Pupil / Teacher ratio rather stable in Johannesburg ; higher ratio in Pretoria
Key Points
Comparison of Pupils/teacher Ratio within the different school levels
Data sept. 2014
The ratio of pupils to teachers is on average 11.7, with 68% of personnel on a local contract.
5
Pupils TeachersRatio pupils
/ teacher
vs. June 2014
Total Lycée 1099 93.4 11.7 12.1
JHB
Total 985 85.4 11.53 12.2
Secondary 400 39.4 10.1 9.7
Primary 585 46 12.71 14.6
Pretoria Total 114 8 14.25 11.2
Parent Information Meeting
September 22 nd 2014
Local employees represent 68% of the school employees and 63% of the teaching staff
The proportion of local employees is stable compared to last year
Teachers : + 5 residents (FTE) + 8 local (FTE) of whom 7 are French National Education civil servants
Key Points
Overview of School Employees
Data Sept. 2014
6
Expat Resident Local Total
Total lycée 7.3 31.5 83.5 122.3
JHB Total 7.3 29.5 77 113.8
Admin 4 15.5 19.5
Teachers 3.3 29.5 55.5 88.3
Staff 6 6
Pretoria Total 2 6.5 8.5
Teachers 2 6 8
Admin 0.5 0.5
Parent Information Meeting
September 22 nd 2014
7
Work Permits
1 teacher facing complicated procedure to get a work permit from the Philippines declined our job offer
For the newcomers : 3 work permits are still pending.
NB : 2 of our employees are married to a south african citizen
For the renewal of work permits : 4 are still in the process of being renewed. The French Embassy is in the loop, notably for 1 case.
Integration of newcomers
A lot of newcomers : interviews with them to make sure they are settling well - A focus on the JHB Primary School
Procedures
To facilitate Administrative staff hand over we need to write procedures for the HR main processes (recruitment, integration of newcomers…)
Human Resources Sub Committee focusSeptember 2014 and the school year to come
Parent Information Meeting
September 22 nd 2014
Overview of school enrolment for the current school year (2014/2015)
2014 Budgetary outlook
Main achievements for 2013/2014
Constitution of the Events Committee (Comité des Fêtes)
Election of the new Board members of the LFJV NPC
Agenda
8
Parent Information Meeting
September 22 nd 2014
Income
Frais scolaires68%
Prestations3%
Subventions AEFE22%
Produits financiers
1%
Restauration 6%
Income streams 2014 - 76 M Rands
Parent Information Meeting
September 22 nd 2014
10
0
10
20
30
40
50
60
70
80
2011 2012 2013 2014
7.6% 6.3% 7.2% 5.4%
51% 51.6%49.1%
14%15.2%
15.9%
10.8%
13.7%
10.6%
11.1%
7.3%Mill
ion
s
Distribution of Expenditures from 2011 to 2014
Others
After school activirties
Food service
Equipment
Operations
Personnal
Curricular activities52%
(Forecast)
Parent Information Meeting
September 22 nd 2014
REVISED 2014 BUDGET OUTLOOK AS OF SEPT
Operational Budget
School fees (not including special trips) 60,394,614 Operations 14,407,458Services 700,000 Personnel 39,189,360AEFE Subvention 1,362,910 Other expenditure 7,363,587Interest 1,200,000 Charges Amortissements et Provisions 2,100,000Other 413,500
Sub-Total 64,071,024 Sub-Total 63,060,405Special services Special Services Extra-curricular Activities 2,141,135 Extra-curricular activities 2,141,135School Project 82,872 School Project 82,872School meals 6,764,452 School Meals 6,664,452School trips 3,153,550 School Trips 3,153,550Exam Center 700,000 Exam Center 700,000Budget Gestion déconcentrée des moyens 6,197,877 Budget Gestion déconcentrée des moyens 6,197,877
Sub-Total 19,039,886 Sub-Total 18,939,886
Total Income 83,110,910 Total Expenditure 82,000,291
Operational result 2014 1,110,619
Capital Income Capital Expenditures
Climbing Wall 180,000 Construction, investments 2,426,680.00
INCOME IN RANDS EXPENDITURE IN RANDS
Operational Expenditure
Parent Information Meeting
September 22 nd 2014
CAPEX TREND FROM 2000
7 salles
classe +
foyer
Parent Information Meeting
September 22 nd 2014
CASH SURPLUS IN DAYS OF EXPENDITURE 2005 - 2014
Parent Information Meeting
September 22 nd 2014
Overview of school enrolment for the current school year (2014/2015)
2014 Budgetary outlook
Main achievements for 2013/2014
Constitution of the Events Committee (Comité des Fêtes)
Election of the new Board members of the LFJV NPC
Agenda
14
Parent Information Meeting
September 22 nd 2014
School fees
• Debt collection from parents:– 10 accounts sent for collections for a total outstanding debt of
257,899 Rand for the school year 2014-2015
– No outstanding fees owed by families still enrolled (enrolment is contingent on payment of all outstanding fees)
• School fees payable monthly by debit order, 3x per year ( 15th
September, 1st December, 1st March)– Late penalty payable after 15 days (5%) for term payments and 5 days
for debit orders.
– Children will not be readmitted at the beginning of each term if their accounts are in arrears
• This policy still carries significant risk where families have more than one child even if they owe only one term of school fees
15
Parent Information Meeting
September 22 nd 2014
Social sub-committee (1/2)
– Evaluates requests for financial aid for the cantine and other
– Assists families with temporary financial difficulties to find solutions amenable to the school and the family in order to reduce losses for the school
– Disburses aid received through diverse fundraising programs (we are always looking for new sponsors!)
• TOTAL scholarship
• PicknPay morningside
• My school Card
– Liaises with French scholarship programme
16
Parent Information Meeting
September 22 nd 2014
• Cantine assistance to 7 families last year
• Financial aid due to loss of employment for 21,000R
• TOTAL scholarship (R 338,000) disbursed:
– 5 children had part or all of their school fees paid from the scholarship
– Enabling one child to complete his high school education at the school which would otherwise not have been possible.
17
Social sub-committee (2/2)
Parent Information Meeting
September 22 nd 2014
Communication objectif:
to be more present
in the South African landscape.
Parent Information Meeting
September 22 nd 2014
Our main proofs / strenghs
o bilingual teaching in pre-primary and primary school
o the International option of baccalauréat and « parcours bilangue »
o an easier access to international universities because of the
baccalaureat and the internationally recognized certifications
o a network of 488 schools around the world
o the diversity of students and school staff (56 nationalities)
Positioning:
the Lycée Jules Verne, for those who want to open to the world for
their children.
How to present the Lycée
with a credible and different strategy
Parent Information Meeting
September 22 nd 2014
How to embody the positioning
1. Give a tagline to the Lycée logo
Parent Information Meeting
September 22 nd 2014
How to embody the positioning
2. Develop an advertising campaign for the Pretoria campus
Parent Information Meeting
September 22 nd 2014
How to embody the positioning
3. Boost the School Public Relations
Interviews of the Direction, School Board members or
teachers on radio and local TV chanels, in newspapers,
WIP with the PR department of the French Embassy
4. Increase the referencing
=> to have a stall at the « Baby Expo » to present the
school to future parents
=> to be referenced in the South African school guides
Parent Information Meeting
September 22 nd 2014
Information Technology Sub-commission
• New IT partner for the school
• IT overhaul project – June to September
• Tablet’s project – 2014/2015
Parent Information Meeting
September 22 nd 2014
New IT partner for the school
• New IT partner choice (May 2014): Gentron
• Global answer to our call for tender
• Favorable feeling on expected service lev
el
• Knowledge of IT school management
(more than 15 schools as customers
today)
• Capacity to manage the software
Netsupport School for tablet’s project.
Parent Information Meeting
September 22 nd 2014 • IT overhaul project – June to September
• Computer room:
• Installation of the new server and redesign of the two former
• Implementation of Windows TSE for a centralization of resources
• Implementation of Windows 365 for all users
• Redesign of the bays of brewing to optimize the network for audio
applications (language classes)
• Global redesign of t he Wifi on campus:
preparation to accommodate the tablet project
• Deployment of Pronote on the new server system
• Secondary side:
• Deployment of Windows TSE on the secondary
side (excluding laboratory and multimedia room)
• Redesign of the network
bays to optimize the network for audio applications
(language classes)
Parent Information Meeting
September 22 nd 2014
• Primary and maternelle side:
• Maternelle buildings optical fiber cabling
• Deployment of terminal
TSE and a video projector in every maternelle classroo
ms
• Establishment of 3 interactive projectors in primary and
maternelle classrooms
• Pretoria site
• Upgrade computer room devices to Windows 7 and
Microsoft 365
• Deployment of video projector in each classrooms
• Audit of computers in classes to support Windows TSE
• Link between Pretoria and Morningside by Microsoft
365 (End September)
• IT overhaul project – June to September
Parent Information Meeting
September 22 nd 2014
Tablet’s project – 2014/2015
Decision for the academic year 2014/2015:
•Implementation of 90 tablets on 3 mobile classes on
Morningside site
•Each teacher is provided (excl. Maternelle) with a
tablet for training and preparation of lessons (granted by AEFE)
• Progress on the project:
• Current study on the choice of material and the best co
nditions of lease included maintenance
• Netsupport France agreement to work in direct
• Implementation of 3 mobile classes on Morningside site
and one for each teacher: 160 tablets
Parent Information Meeting
September 22 nd 2014
28
Main Investments for 2014
Parent Information Meeting
September 22 nd 2014
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Parent Information Meeting
September 22 nd 2014
30
Parent Information Meeting
September 22 nd 2014
31
Parent Information Meeting
September 22 nd 2014
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Parent Information Meeting
September 22 nd 2014
33
And, offered by the “COMITE DES FETES” :
Parent Information Meeting
September 22 nd 2014
34
Parent Information Meeting
September 22 nd 2014
• The budget was Kzar 1542, we spent Kzar1317.
• We validated to do extra work:
1. Completion of artificial grass in pre-primary
2. Protection with rubber surface under the play equipment in Pretoria school
3. Some landscaping improvement.
35
Parent Information Meeting
September 22 nd 2014
This year, we also did perform technical feasibility study and new building study:
Sport hall type DOJO
Assembly hall
Extension of admin. Building / new entrance
Improvement of teacher’s parking area.
36
Parent Information Meeting
September 22 nd 2014
37
Work type Work description (excluding IT, equipment)CostKzar
1
Primary & pre-primary playground:
Improvement with artificial grass.
Replace the existing grass by artificial surface, grass and rubber surface under the play equipment.
791+
70
2Primary playground: addition of drainage
Addition of drainage before the artificial grass, to avoid flooding.
110
3 Athletic trackAthletic track of 60 ml * 4 lines along the Abelia
Street.Cancelled
4Passage along the sport
pitch
Addition of a paved passage along the sport pitch, with connection to the existing passage along the secondary classes.
included
Main investments for 2014
Parent Information Meeting
September 22 nd 2014
38
Work type Work description (excluding IT, equipment)CostKzar
5
Extension of the canteen (Morningside) light version
Extension of the canteen on the west side, to allow outdoor space for the pre-primary earthwork, surfacing, addition of a stair and handrail.
90
6
Addition of one office in the administration building
One office added.Maintenance
cost
7
Walkway and parking area paved along Cestrum and Bauhinia St.
Addition of a walkway and a parking, all in paving. This to allow pupils to walk securely along the school.
326
8 Climbing Wall Offered by the “Comite des fetes”
Main investments for 2014 ( cont’d)
Parent Information Meeting
September 22 nd 2014
39
Work type Work description (excluding IT, equipment)CostKzar
8
Refurbishing of toilet block in the secondary school
Blocks of toilets completely refurbished.Maintenance
budget
9 Administration building One office added.Maintenance
budget
10 Pretoria schoolInstall rubber surface under the play equipment. (to be done). 70
11 Various to come Landscaping, balustrade Admin building, etc 70
Total cost ( KZar) 1 527
Main investments for 2014 ( cont’d)
Parent Information Meeting
September 22 nd 2014
Overview of school enrolment for the current school year (2014/2015)
2014 Budgetary outlook
Main achievements for 2013/2014
Constitution of the Events Committee (Comité des Fêtes)
Election of the new Board members of the LFJV NPC
Agenda
40
Parent Information Meeting
September 22 nd 2014
• Wine & cheese : 250 participants
• Christmas Day 2013
• Raffle & sponsoring for the Pedagogical Travel to Italy
• School Fête Day
=> The collected funds (280 000 ZAR) have been financing :
The climbing Wall R180 000
Soccer Tables for Primary & Secondary
Educational games for the Primary
Furnitures for High School recreation center
Tables and benches for the Secondary
Matric Dance 41
School Events Committee (Comité des Fêtes)
Parent Information Meeting
September 22 nd 2014
For this academic year 2014-2015 :
1- Wine & cheese : September 25th
2- Cross of the Lycée : October 4th
3- Christmas Day : December 6th
4- Fundraising : December 6th with a Christmas Bingo & Raffle
5- School Fête Day: May 2015
Partnership with Total Petrolstation in Riverclub : sponsoring of the Fundraising day and donation of 1200 bottles of water for the Cross
Objective for the year : contribute to the financing of a School Gymnasium on top of all the other School projects or needs 42
School Events Committee (Comité des Fêtes)
Parent Information Meeting
September 22 nd 2014
Overview of school enrolment for the current school year (2014/2015)
2014 Budgetary outlook
Main achievements for 2013/2014
Constitution of the Events Committee (Comité des Fêtes)
Election of the new Board members of the LFJV NPC
Agenda
43
Parent Information Meeting
September 22 nd 2014
• There are a total of 10 positions on the board, each voted in for a 2 year term. Mandates renewal up to 3 times maximum.
• 7 positions reserved for parents of French students, 3 positions for parents of non-French students.
• 1 position out of 10 minimum is for parents of students enrolled at Pretoria Campus
• Due to personal matters (2) and end of term (2), a total of 4 positions are to be filled:
– 3 to be filled by parents whose child(ren) are French citizens
– 1 to be filled by parents whose child(ren) are not French citizens
• One vote per family with child(ren) that will be enrolled in LFJV NPC for the 2014-2015 school year
• Proxies must be documented and signed by both the donor and the recipient family
44
Election of the New Board Members
Parent Information Meeting
September 22 nd 2014
• Heavy personal investment : 10 hours per month minimum depending on level of involvement in the various committees of the school
• Key required competencies: HR, finance, Legal, IT, civil works and electricity
• Both English and French languages skills are required too
….. But most importantly
• Dedication, commitment, sense of humour
And all this …….
45
Election of the New Board Members / Profile
Pro Bono !
Bénévolement !
Parent Information Meeting
September 22 nd 2014
46
CANDIDATES
Candidates representingParents whose childrenare French citizens
Candidates representingParents whose childrenare non French citizens
DE NOBLET CHAPTAL Jocassa
MORANDO DIORE Aurélia
SOLLIEZ William
FEVRY Axelle
MAKUNGU Angela
MASEKO Pascaline
3 positions to fill 1 position to fill
Parent Information Meeting
September 22 nd 2014
MERCI !
THANK YOU !
47