PARK CITY SOCCER CLUBAnnual General Meeting - 2012

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Roll Call

Board Members

Team Representatives

Notification of 2012 PCSC AGM

From: Park City Soccer Club Sent: Thurs 3/1/12 6:23 PM ***PLEASE MARK YOUR CALENDARS***

The Annual General Meeting for the Park City Soccer Club has been scheduled for 5:30 pm on Thursday, March 29th, 2012 at the Trailside Park Offices (Conference Room). Anyone interested is welcome and encouraged to attend this meeting.

For matters requiring a vote, i.e. Board Member election, changes in Bylaws, etc., each affiliated Club team (i.e. GU-11, BU-14 etc.) must

have in attendance TWO Team Representatives. These representatives shall serve a one-year term and can either be elected by their respected team’s members (1 vote per team player) or appointed by the Team Manager in the event no team representatives are elected.

The Team Manager(**IMPORTANT**) is then required to register the elected or appointed Team Representatives with the Club Secretary

(Paul Baniewicz – pcbani@comcast.net) at least 72 hours in advance (by 5:30 pm on Monday, March 26th, 2012) of the AGM meeting. If Team Representatives are NOT registered in a timely manner, the affiliated team shall forfeit their participatory votes.

If you wish to have a say in voting matters concerning your child, your team, and the Park City Soccer Club, please notify your team manager and plan on attending the AGM on March 29th.

Paul BaniewiczClub Secretary

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PCSC BOARD MEMBERS

President: Dan WilliamsonVice President: Dennis HoglinTreasurer: Mike DufnerSecretary: Paul BaniewiczClub Administrator: Kristen PearsonClub Registrar: Cheryl White-HamrickCoaching Director: Bob MartinTournament Director: Shelley Gillwald

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Acceptance of 2011 AGM Minutes

Minutes are posted on parkcitysoccer.orgMotion to approve?

Second of the motion?Vote

2012 - 2013 Schedule Overview

Community Info Mtg: Tuesday , May 1st--2012Tryouts: May 21st – June 1st--2012Club Registration Mtg: Monday , June 4th--2012

Summer Training ScheduleAll X-League, Comp League & High School Teams

• Summer Tournament Play: June – Labor Day 2012• PCSC Summer Camp: June 25 – 28, 2012• Summer League: TBD • PCSC Academy Camp: July 16 – 19, 2012• Park City Extreme Cup: August 2 - 5, 2012• Summer Training: June – August 2012

**HS Girls’ teams train through late July due to eligibility rules**

2012-2013 Schedule OverviewFall Training Schedule

X-League, Comp & High School Boys Teams

• Fall Game Season: Mid August – Mid October• Fall Academy: August – Late November• Fall Tournament Play: Mid October

– Boys State Cup Mid October [tbd]

Winter Indoor Training ScheduleAll X-League, Comp & High School Teams

• Winter Tournament Play: November 2012 – February 2013– President’s Cup February 15 – 18, 2013 [est]

• Indoor Training – Session 1: December 2012• Indoor/Outdoor Training – Session 2: January – March 2013

**HS Boys teams train through President’s Day due to eligibility rules**

2012-2013 Schedule Overview

Spring Training ScheduleX-League, Comp & High School Girls Teams

• Spring Training Feb – March 2013– Indoor/Outdoor

• Spring Game Season: March – Mid May• Spring Academy: February – June 2013• Spring Tournament Play: March – May 2013

– Girls State Cup May [tbd]

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Uniforms

--All programs will receive new uniforms from Adidas through Soccer International in SLC--Individual uniform pieces are available for re- order through Soccer International--All teams need to purchase full uniform kits to include warm-ups and backpacks[current Adidas backpacks may be used]--2 year uniform cycle per contract with Adidas --$250 - $300 estimated pricing

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Tournaments

--Tournament Play is at the discretion of each individual Coach and Coaching Director.--Teams should anticipate playing in the PC Extreme Cup plus a few more tournaments throughout the year.--Tournament fees and travel expenses for other than our PC Extreme Cup are additional and not included in club program fees.

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PCSC PROPOSED RATES 2012-13**NO RATE INCREASE FOR NEXT YEAR**

U7-U10 ACADEMY PROGRAM$250/SEASON---FALL AND SPRING

X-LEAGUEU9---$1000

U10---$1275 FULL-YEAR COMPETITIVE PROGRAM

U11-U14---$1275

HIGH SCHOOL AGE PROGRAMU15-U18---$900

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Report of Officers/Committees

– Coaches’ Report– Registrar’s Report– Treasurer’s Report to include Budget– Scholarship Report– Camps Report– Tournament Report

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Coaches Report

Bob Martin

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2012-2013 Projected Teams

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Boys Girls CombinedAcademy

U8-U9U10-U11

X-LeagueU9 U9

U10 U10

CompetitiveU11 U11U12 U12U13 U13U14 U14

High SchoolU15 U15U16U17U18 U18

Total Teams 10 8 2

Treasurer’s Report

Mike Dufner

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Park City Soccer Club Budget 2012 - 13

'11 Budget '11 Fcst '12 BudgetJune '11 - May '12 June '11 - May '12 June '12 - May '13

RevenueProgram Fees $ 277,670 $ 313,050 $ 309,000 Uniforms 12,000 16,651 - Camps 18,000 14,975 8,375 Interest Income 500 223 250 Service Fees 4,000 2,050 2,500 Anonymous Donation 10,000 10,000

Total Revenue $ 312,170 $ 373,600 $ 330,125 Expenses

General Coaching ExpensesCoaching Labor 124,250 141,802 127,500 Coaches Education 2,000 2,401 2,000 Equipment 2,500 2,500 2,500 Specialized Training 12,175 12,430 41,675 Coaching Director 36,000 36,000 36,000 Asst. Coaches 2,000 5,850 0

Total Coaching Expenses $ 178,925 $ 200,983 $ 209,675

Camps 12,298 11,054 9,275 Academy 22,300 22,124 22,484 Uniforms 5,050 11,280 Ref Fees 10,480 13,252 10,063 Field/Gym Fees 25,000 17,426 18,316

Administrative ExpensesAdvertising / Internet 4,575 1,945 3,275 Bank/Credit card fees 13,000 14,418 13,000 Insurance / Permits 2,375 2,459 2,450 Equipment / Supplies 3,076 3,400 Postage and Delivery 102 150 Professional Fees 9,650 12,715 10,650

Total Admin 29,600 34,715 32,925

      Scholarship   35,000 35,000 35,000 Team Tournaments    4,500 4,500

Total Operating Expense $ 318,653 $ 337,082 $ 332,175

Operating Income $ (6,483) $ 36,518 $ (2,050)-2% 10% -1%

PC Tournament

Tournament Revenue $ 176,808 $ 153,827 $ 214,750 Tournament Expense $ 134,558   $ 123,755 $ 155,640

      Net Tournament Income 42,250 30,072 59,110

     

Club Net Income $ 35,767 $ 66,590 $ 57,060 7% 13% 10%

Proposed 2012 - 13 Budget

Motion to approve?Second of the motion?

Vote

PCSC SUMMER CAMPS 2012

*PCSC Summer Camp*

******WILLOW CREEK PARK******Monday, June 25th - Thursday, June 28th

9:30AM - 2:30PM FOR AGES 7 - 17

*PCSC CAMP IS FREE TO PCSC ROSTERED PLAYERS*$225 FOR ALL 4 DAYS FOR GUEST (NON-ROSTERED) PLAYERS

*PCSC Academy Camp*

******TRAILSIDE PARK******Monday, July 16th - Thursday, JuLY 19th

9:00AM - 11:00AM FOR AGES 6 - 9

*$100 FOR ALL 4 DAYS

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Registrar’s Report

Cheryl White-Hamrick

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Scholarship Report

Cheryl White-Hamrick

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PCSC Extreme Cup Report

Tournament DirectorShelley Gillwald

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Thanks for your help

Kristen Pearson – Outgoing Board Member at LargeDan Williamson – Outgoing Club President

Jodi Derber – Club Uniform CommitteeKaren Olsen – Scholarship Committee Chair

All Team ManagersTournament Committee – Shelley Gillwald

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PROPOSED CHANGES TO PCSC BYLAWS

--Replace Official Team Color “Columbia Blue” with “Black”.

Motion to approve?Second of the motion?

Vote

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Nominations

--Candidates must have declared their interest 72 hours in advance of the AGM with Club Secretary. --Candidates must be nominated and be present to accept.--All nominations must be seconded.

Nominations for Board Election

<<<2 seats available>>><<<You may cast 2 votes total>>>

X - X -

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Election Results

--Officers of the PC Soccer Club will count ballots tonight.--All who are interested are welcome to stay.--Newly appointed officers of the Club, if any, will be voted upon by quorum of the 5 elected officers at the first Board meeting following the AGM.--1 year Board appointments (up to 5)

THANK YOU ALL FOR YOUR COMMITMENT TO THE CLUB AND PARTICIPATION THIS EVENING!

Motion to Adjourn Meeting

SEE YOU ON THE PITCH!

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