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Parks & Recreation Commission - Minutes Thursday, November 5, 2020, 3:00pm
Administration Building Forum 101 | 2154 Landstown Rd, Virginia Beach, Virginia 23456
ATTENDANCE
Name Represents Email Present
Brunke, Susan District 7: Princess Anne; At-Large [email protected]
Davis, Joan Vice-Chair; District 7: Princess Anne [email protected] Ex
Dolan, Pat District 1: Centerville [email protected] Ex
Ewell, Jill OSAC Liaison; District 1: Centerville; At-Large [email protected]
Felton, Sharon District 6: Beach; At-Large [email protected]
Fentress, Mike Chair; District 4: Bayside [email protected]
Geroux, Kema District 5: Lynnhaven [email protected]
Monaco, Joseph District 7: Princess Anne; At-Large [email protected]
Payne, G. Garland Secretary: District 2: Kempsville [email protected]
Prosser, Akeem District 3: Rose Hall [email protected]
Robertson, Jenna Senior Student; District 7: Princess Anne [email protected] -
Tierney, Hugh District 6: Beach; BTAC liaison [email protected]
Tower, Jackson Junior Student; District 7: Princess Anne [email protected]
LIAISONS
Anoia, Nick VBPR Foundation [email protected]
Chandler, Kenneth Deputy City Manager [email protected] By phone
Freeman, Jack VBCP Schools [email protected] -
Gambito, Tristen Mayors Youth Leaders in Action - Secretary [email protected] By phone
Harris, Patrick Police [email protected]
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LIAISONS (cont’d)
Ilyas, Alaska Mayors Youth Leaders in Action [email protected] By phone
Stevens, Kaitlyn Mayors Youth Leaders in Action, Reporter [email protected] By phone
Wooten, Sabrina City Council [email protected] By phone
STAFF LIAISONS- VBPR
Deibler, Shirley Programming & Operations [email protected]
Fentress, Frank Parks & Landscaping Services [email protected] -
Haynes, Beth Executive Assistant to Director [email protected]
Kirschman, Michael Director [email protected]
Morris, Chad Planning, Design & Development [email protected]
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MEETING NOTES, DECISIONS, ISSUES
1. Call to Order
a. The meeting was called to order at 3:01pm.
b. The meeting recorder is Ms. Beth Haynes.
2. Roll Call
a. Ms. Haynes called the roll.
b. Liaisons Councilwoman Wooten, Dr. Chandler, Mr. Alaska, Ms. Gambito, Ms. Stevens joined
WebEx audio by phone.
3. Minutes (October 1, 2020)
a. Commissioner Monaco motioned to approve the minutes from the previous meeting.
b. Commissioner Tierney seconded.
c. Minutes approved unanimously.
4. Agenda Additions – none.
5. Correspondence / Public Comment – none.
6. Old Business – none.
7. New Business
a. Annual Report Fiscal Year 2019-20 (Kirschman)
All members should have received a copy of the annual report. The Director gave a shout out to
the marketing team who put the report together. Any members who would like a printed copy and
do not have them already may get a copy following the meeting. They are a requirement for
CAPRA accreditation. They are also available in digital format on the website along with a short
introductory video of the year’s accomplishments. The annual report was placed on the Facebook
social media page for VBParks&Rec saying that this has been an ‘interesting’ year.
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For one highlight there was the 5-year celebration for Students on the Swim where the School
Superintendent, Council, Foundation, and Commission members joined staff and students to
celebrate. It has grown from four to over thirty schools in 5 years, which are 3 two-week long learn
to swim programs for students in Virginia Beach. Parks & Recreation department began with strong
starts around the department prior to COVID in terms of events, sports, and other activities and the
change to virtual services and initiatives, where staff pivoted under greatly modified conditions.
Questions arose regarding whether positions have been difficult to fill. The Director noted that
particularly part-time positions in childcare, sports management, and full-time positions as fitness
instructors. Filling positions is the current challenge and pay varies by position; the pay range is
posted publicly. A salary market survey for city positions is due and has been postponed due to
COVID. It will take this survey for the review of pay ranges to be able to analyze it against the
private sector similar positions.
b. 2021 Meeting Schedule
Chairman Fentress and the members reviewed the proposed topics for staff reports in 2021 and
ordered them from Jan to Dec 2021. The final schedule will be distributed to all members at the
December meeting.
8. Staff Reports
a. FY22 Proposed CIP Budget (C. Morris)
Mr. Morris reviewed with the Commission the fiscal year capital improvement project plans.
(See attached presentation.) Typically, annual parks & rec $9.7M baseline budget; currently
working with an approximately $8M CIP budget, following the cuts in tax revenue.
b. Other – none.
9. Liaison Reports
a. MYLA
i. Mr. Alaska noted that Open Houses for MYLA began in October and one was being held
today.
ii. Unity Week videos for leadership, unity, etc. are being posted on the MYLA Instagram
page as part of an awareness campaign.
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b. Schools – none.
c. Police
Captain Pat Harris noted the importance of the VBPR and VBPD partnership with expressive
events over the past month in Town Center and Mt. Trashmore. The police have been
supported to allow participants to exercise their constitutional rights; groups with varying
interests are scheduled separately particularly if any safety concerns, i.e. where group youth
activities coinciding with gun rights activist demonstrations. Any concerns can be expressed to
Captain Harris and the VB Police Department as needed.
d. Council – none.
e. Foundation
Mr. Anoia, President, noted that for the VBPR Foundation, raised $2000 for the Youth
Opportunities Office, with Bike Buddies at the Oceanfront and Mt. Trashmore.
10. Subcommittee Reports
a. Open Space Advisory Committee (Ewell) – none.
b. Bikeways and Trails Advisory Committee (Tierney) –
The Active Transportation Plan is moving along, and the last meeting was held by WebEx. The
current issue to work out is that some children are not allowed to be traveling to school by bike.
The schools do have a Safe School Plan for each location. Within a ‘safe zone’ some children
can bike to school, and BTAC are looking into a way to identify how to work with the Schools on
the plan along with the Active Transportation Plan.
Commissioner Geroux suggested that some virtual bike activities and events may be planned if
they are not already.
11. Director Report
a. City Council Updates
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i. Recreation Center Modernization Study
Hardcopies of the plans are available for Commission members to review. This plan
was presented to City Council on October 27th. It is a visionary plan 5-15-year (approx.
10-year) modernization plans for Great Neck, Seatack, Bayside, Princess Anne
recreation centers.
ii. Centerville Recreation Center Feasibility Study
Hardcopies of the plans are also available for Commission members to review. This
plan was presented to City Council on October 27th. It is a visionary plan 5-15-year
(approx. 10-year) building of a new Centerville Recreation Center. The plan will be in
place should the funding come available. The study gave us the starting point for the
future of the recreation centers over the next decade.
It was not discussed with City Council regarding funding sources. Commissioner
Tierney questioned if bond issuance may be an option for financing. The average new
recreation center could be $30-40M for one center. The possibilities for funding over a
period may be more feasible in the future plans.
Councilwoman Wooten noted that there are currently no recreation center services for
Centerville community. She has expressed that she will be advocating for funding for
Centerville separately from the rest of the existing facilities. For funding previous
centers, it was $28.5M for a recreation center at the time she began with City Council.
She stated that funding was identified and sourced for the current 7 centers, and she will
move forward to advocate for the 8th with would be Centerville.
iii. Bee City USA resolution
Virginia Beach is now a Bee City USA, as approved by City Council. Shout out to Symsi
Denson and the Council of Garden Clubs for moving this initiative forward. It is an
awareness initiative for current efforts for the sustainability and importance of pollinators
in Virginia Beach.
iv. Lynnhaven Marina Parking Use Agreement
The proposed parking use agreement for non-exclusive use of 24 parking spaces for up
to 5 years renewable agreement for a fee. The public hearing is complete, and it is will
go to vote for City Council in November.
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v. SYEP (VB Work Ready) Grant
Virtual training and activities for 29 students are ongoing for the fall and winter for the VB
Work Ready program. VBPR will be seeking the Summer Youth Employment Program
funding back for next fiscal year’s operating budget. This was removed for last year’s
budget.
b. Other
12. Good and welfare – none.
13. Adjournment
The meeting adjourned at 4:34pm.
Next Meeting: December 3, 2020 (Budget Presentation)
PARKS & RECREATION CIPPARKS & RECREATION COMMISSION MEETINGNOVEMBER 5, 2020
FY’22
CHAD R. MORRIS, PLANNING, DESIGN & DEVELOPMENT ADMINISTRATOR
Overview
RECENT ACCOMPLISHMENTS
PROJECTS IN PROGRESS
FY’22 WITHIN TARGET PROPOSED
PROJECTS
INCREASE IN PROJECT COST
REQUEST
ABOVE TARGET PROJECT REQUEST
Recent Accomplishments/Projects in Progress
Woodstock Park Improvements
Tank is Enclosed and Concrete
Work is Complete
Concrete Work for Skatepark is
Underway
Project Completion Summer 2021
Recent Accomplishments/Projects in Progress
Level Green Park Improvements
$2.4M Design/Construction
Construction Design Documents
Early 2021
Construction Spring/Summer 2022
Park Opening Summer 2023
$1.7M Construction
Completion December 2020
Recent Accomplishments/Projects in Progress
Marshview Park Improvements
Bikeways and Trails Implementation $475K
Violet Bank Trail $400K
Greenwich Road Trail Grant
Application $15K
VB Trail Build Grant Application
$30K
Sportsplex & National Field Hockey Training Center $726K
Sportsplex Structural
Repairs PH 2 $726K
Community Recreation Centers Repairs & Renovations $1M
Replace Williams Farm
Water Slide $400K
Cardio & Fitness Equip.
Replacement $600K
Park & Special Use Facilities Development & Renovations $1.6M
Stair Replacements Mt. Trashmore
(2) Sets $600K
Shelter/Picnic Table Replacements
for Bellwood Est. Park $100K
Red Wing Park – Pedestrian
Bridge Replacement $65k
LBBF Mooring area
Replacements/Repairs $400K
Park & Special Use Facilities Development & Renovations $1.6M (Cont’d)
Mount Trashmore Park – Vert
Ramp Skatelite and subsurface
replacement $60K
Replace the wood rail fencing at
Mt. Trashmore Ped. Bridge $5K
Design Standards for TBD
parks $200K
Parks System Assessment &
Development Strategy $200K
Golf Course Obligations $120K
Build up funding for future
project TBD $120K
Greenways, Scenic Waterways & Natural Areas $250K
Hutton Circle Kayak
Launch $125K
Munden Point Park –
Floating Kayak Launch
$125K
Tennis Court Renovations $300K
HS Tennis Court
Renovation TBD $250K
Convert Tennis Court to
Pickleball TBD $50K
Open Space Development & Maintenance $2.0M
Munden Point Park
Improvements $1.1M
Redwing Park Loop
Road/Parking Lot
Maintenance $500K
Modular Trail Structures
TBD $200K
Great Neck Indoor Shelter
FFE $200K
Athletic Field Lighting & Renovations $275K
Creeds Elementary
Ballfield ADA Accessibility
Improvements $120K
Demo backstop at Holy
Family Church Ballfield
Park $5K
Pembroke Meadows ES
ADA Improvements $150K
Park Playground Renovations $400K
Park/Playground Renovations Phase XIX Pembroke Meadows Park $100K
Park/Playground Renovations Phase XIX Kings Grant Park $100K
Park/Playground Renovations Phase XIX Parliament Village Park $100K
Park/Playground Renovations Phase XIX Sawyer Lakes Estates Park $100K
Lynnhaven Boat & Beach Facility $85K
Design Standards-
Trashcan Pads and New
Trashcans, Benches,
Tables, Replace Flagpole
$50k
Stumpy Lake Golf Course Obligations $27K
Build up funding for future
project TBD $27K
Bikeway/Trail Renovation & Repair $280K
Pacific Avenue Trail –
Replacement of deck
boards $200K
Increase in Project Cost
Sportsplex & National Field Hockey Training Center
$1.6M FY’22
$1.5M FY’23
Phase II Structural Repairs and other needed Facility Renovations
Above Target Request
The VB Trail
12-mile stretch of the Trail lies
within the former Norfolk-Southern
Railroad Corridor
$51M Total Request
QUESTIONS?
CHAD R. MORRIS, PLANNING, DESIGN & DEVELOPMENT ADMINISTRATOR
