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Part 1 – Leadership issues

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Leadership

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Information systems management A part of the leadership team:

IS (Information System)/IT leadership CIO (Chief Information Officer) CEO (Chief Executive Officer)

SMEs (Small and Medium Enterprises): Often no IT department, or perhaps only a few

positions to maintain equipment IS leadership has to be performed by the

company management, often in cooperation with outside consultants

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Managing the IS organization Newer IT trends:

More hardware?: in machines, point of sale terminals, automatic counters…

Distribution of systems to end users More knowledgeable users. Better ”off-the-shelf” products Improved techniques for development,

improved tools. Outsourcing by the use of an ASP

(”Application Service Provider”.) Computing in the “cloud”

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Important Internet, Web, new IT tools, etc. are

changing the business infrastructure New competition New possibilities IT becomes more important than before But there are also many opportunities

in client-server applications

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From old to new tasks Traditional tasks such as running and

maintaining equipment are reduced and often outsourced

New, often more strategic tasks, emerge

Also applicable to IT-consultants: system development is still an important job,

but the most important task is to be able to see

what the company needs!

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The role of the CIO (Chief Information Officer) Understand the company: its markets, business ideas,

competitors, challenges… Let the IT department offer good service Increase the IT maturity level in the company,

education, infrastructure… Define visions of the future, let the company understand

that IT is an important factor in making the company more competitive

Implement the IS-architecture. Develop and maintain a contact network to

management, suppliers, customers, experts… Consider new applications that can give the company

an advantage Develop new systems?

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Understanding the business Establish project teams to study the

marketplace. Concentrate on lines of business. Sponsor weekly briefings. Attend industry meetings with line

executives. Read industry publications. Hold informal listening sessions. Partner with line executives.

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The market The company’s history Current industry environment Business ideas The competitors (strength and

weaknesses) External constraints (regulations, …) Resources

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Lines of business Focus on each line (e.g., Molde

College: B.Sc. studies, master studies, doctoral studies, research) instead of looking at the whole organization.

The market, the customers, the technology are line-oriented

Many SME companies have only one “line”

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For each line ask the following questions: Are we organized to support this line? Do we have an ”account manager” responsible

for this line? Do we have someone within that line of

business who oversees IT activity? Do we have a sponsor here? Do we have the attention of the line’s

management? Does the line of business offer an opportunity

to use systems in new ways? As consultants for SMEs we can ask the same

questions!

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Important figure

Parker and Benson, Information Economics: Linking Information Technology and Business Performance, Prentice Hall, 1988.

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Systems development Listen to users:

Many problems can be solved with very moderate effort (hours, days)

With prototyping and modern development tools it is possible to solve many times within weeks or months

Make realistic time prognosis and budgets for large projects

Try to avoid very large projects!

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For the consultant in an SME: Catch the environment in the company (structure, dynamic or

static, competitive or not, safe or uncertain future, entrepreneurial or not…)

Focus on strategy and business ideas Understand the market, the competition, technology, type of

company Identify and analyze problems What is the competence level of the employees – talk to them in

their language Define IT needs Understand what resources are available Risk analysis Work with central people in the organization: foremen, division

managers, IT-department (if any), and NECESSARY: top management!

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Our role as consultants Show willingness to listen and to understand Solve real problems Start with the problems that are easiest to solve Be modest, underselling is better than overselling Deliver good results within time limits and budget

constraints Implement if necessary Give guarantees, take risks on your own account? Work hard if necessary Establish confidence with users

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Aims and goals are important We need to know where we are

going, what our aims are "If you don't know where you're going, it

doesn't matter which way you go." (Lewis Caroll, Alice in Wonderland)

Can be stated as vision or mission statements, for organizations as well as systems

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Vision for the future Examples:

”The customer shall have the packet by 09.00 tomorrow” (Federal Express)

”The customer shall be able to satisfy his insurance needs by one phone call” (USAA - insurance)

Any salesperson can order an elevator in a day (OTIS Elevator)

”By the end of the decade, we will put a man on the moon” (John F. Kennedy)

”I have a dream” (Martin Luther King, Jr.) US: Both “mission” and “vision”

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Mission statement (Univ. of Michigan)

Mission StatementThe mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

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Vision statement (Univ. of Michigan)

Vision StatementAs we enter the twenty-first century, the University of Michigan intends

To be a source of pride for all the people of Michigan and have a place in the heart of every member of the University community.

To have a place in the dreams of every potential member of the community of students, staff, and faculty.

To be recognized as a university that honors human diversity.

To be a scholarly community in which ideas are challenged, while people are welcomed, respected, and nurtured.

To be an institution whose environment fosters creativity and productivity among all faculty, staff, and students.

To occupy a position of unique leadership among the nation's universities in research and scholarly achievement.

To be a community whose members all share responsibility for supporting its mission and receive recognition for their contributions.

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How to develop a ”mission statement” A goal or direction, what do we want to achieve Business ideas (how shall we reach this goal) Value basis (what do we believe in) Example:

At the Developmental Studies Center we develop, evaluate, and disseminate programs [business] that foster children's ethical, social, and intellectual development [purpose]. While nurturing children's capacity to think skillfully and critically, we also strive to deepen children's commitment to prosocial values such as kindness, helpfulness, personal responsibility, and respect for others - qualities we believe are essential to leading humane and productive lives in a democratic society [values].

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Vision Important – we agree on where we are going

(direction, inspiration, understood by everyone) A vision is more general than a strategy, and

can therefore be kept even if the world change: Tactics: How to win the battle Strategy: How to win the war Vision: What we want to achieve by winning

the war. Mission: Why we want this

Should be operative (compare Federal Express and Univ. of Michigan)

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How to develop a ”vision statement” Start with dreams, intuition, creativity Alt. 1: Start with the current situation: what is

bad, what is good, how can we improve Alt. 2: Try to look into the future: what are the

challenges, paradigm shift, ”disruptive technologies”

Brainstorm process Time horizon: 5-10 years This is not team work, but a central task for

the management The vision must be “sold” to the employees.

Everybody has to be told that this is important.

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Vision for IT IT will be an important competitive factor

for many institutions It should therefore be a part of the vision E.g.:

A bank: The challenge is to let our bank be the leading Internet based bank in Norway, letting the customers perform all standard bank services over the net.

An industry: By using IT we shall be able to deliver customized products within lead times of standard products, and with prices that are comparable to serial produced products

For a grocer Vision: To be the best alternative for

customers in our area Strategy: We shall use IT to become

effective Goals:

Reduce out-of-stock Reduce over-date items Offer what customers want Be competitive

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OMpro (Oshaug Metall) Vision for PPK (IT support system for propeller

manufacturing): PPK shall enable the company to produce propellers with higher

quality and less costs than today The company's competence on propellers shall be implemented

within this system The system shall be able to retrieve, store and handle all data on

propellers, independent of the format that the customer use The degree of automation should be as high as possible Where automation is not possible the system should support users

so that the task can be performed accurately and efficient. The system should be able to communicate directly with production

machinery Employees should be able to use the system with a minimum of

training. There should be good procedures to catch and to handle error

situations.

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Case: BP Organized as business units (150 i

100 land) Just a small hierarchy above this There is good communication

between the head office and each unit, but the units enjoy a great degree of autonomy

“Peer-groups”, advice and discussion

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BP - IT Standards (Windows, Office, etc.) Digital Business organization:

Strategy and leadership, in parallel with BP’s central strategy

Chief Technology Office, study ways of improving BP as a digital organization

Projects DB should be the knowledge division

when it comes to IT Web (everything will be put on the Web)

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Case: Boeing Produce commercial as well as military

airplanes Vision 1 (1960): ”The right part in the

right place at the right time” Problem: missing parts Non existing parts were replaced by a ”tag” 2.500-5000 tags used each month IS system to remedy this situation

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Boeing: A new market situation Reductions in defense budget (US) Use of smaller airplanes (”hub” system) Competition from Airbus (today the largest

manufacturer of passenger aircraft) IS to:

Increase Boeings response to market changes (design to cost, reduced lead times, customer orientation)

Improve the service functions (after-sale-support). Documentation from design data, spare parts handling, diagnosis systems)

Streamline design and production process

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Boeing: Vision 2 (1980) Improved information flow To build an airplane is an information process! Every step in the process (design or production)

give more information ”Virtual production line” Breaking apart the organizational structure to

allow free flow of information over organizational borders

Streamlining processes before automating

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Boeing: Vision 3 (-2010) Strategic Business Process Architecture A study showed:

The cart before the horse (IT controlled the business processes, not the opposite)

Clear vision for IT (not for the business ideas) Important questions:

What kind of business processes should we use? What kind of information do we need? How are the processes linked to the information? How do we handle data? What hardware and software do we need?

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Boeing: New IT architecture

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Boeing: Vision (www.boeing.com/vision)

People working together as a global enterprise for aerospace leadership Detailed customer knowledge and focus. We will seek to understand, anticipate

and be responsive to our customers' needs Large-scale systems integration. We will continuously develop, advance and

protect the technical excellence that allows us to integrate effectively the systems we design and produce.

Lean enterprise. Our entire enterprise will be a lean operation, characterized by the efficient use of assets, high inventory turns, excellent supplier management, short cycle times, high quality and low transaction costs.

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Run healthy core businessesLeverage strengths into new products and servicesOpen new frontiers

Detailed customer knowledge and focusLarge-scale systems integrationLean enterprise

LeadershipIntegrityQualityCustomer satisfactionPeople working togetherA diverse and involved teamGood corporate citizenshipEnhancing shareholder value

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To day (About us) Boeing is the world's leading aerospace company and the largest manufacturer of

commercial jetliners and military aircraft, with capabilities in rotorcraft, electronic and defense systems, missiles, satellites, launch vehicles and advanced information and communication systems. Our reach extends to customers in 145 countries around the world, and we are the number one U.S. exporter in terms of sales.

Boeing has a long tradition of aerospace leadership and innovation. We continue to expand our product line and services to meet emerging customer needs. Our broad range of capabilities includes creating new, more efficient members of our commercial airplane family; integrating military platforms, defense systems and the warfighter through network-centric operations; creating advanced technology solutions that reach across business units; e-enabling airplanes and providing connectivity on moving platforms; and arranging financing solutions for our customers.

Headquartered in Chicago, Illinois, U.S.A., Boeing employs more than 153,000 people in more than 67 countries. This represents one of the most diverse, talented and innovative workforces anywhere. More than 83,800 of our people hold degrees--including more than 28,900 advanced degrees--in virtually every business and technical field from more than 2,800 colleges and universities worldwide. Our enterprise also leverages the talents of hundreds of thousands more skilled people working for Boeing suppliers worldwide.

This is another way of describing the company. Perhaps better than “mission” or “vision”

Airbus – ikke så høytflyvende Airbus is a leading aircraft manufacturer whose customer focus,

commercial know-how, technological leadership and manufacturing efficiency have propelled it to the forefront of the industry.

Airbus’ modern and comprehensive product line comprises highly successful families of aircraft ranging from 107 to 525 seats: the single-aisle A320 Family, the wide-body long-range A330/A340 and the all-new next generation A350 XWB Family, and the ultra long-range, double-decker A380 Family. The company also continues to broaden its scope and product range by applying its expertise to the military market. It is as well extending its portfolio of freighter aircraft that will set new standards in the general and express freight market sectors.

Across all its fly-by-wire aircraft families Airbus’ unique approach ensures that aircraft share the highest possible degree of commonality in airframes, on-board systems, cockpits and handling characteristics, which reduces significantly operating costs for airlines.

Dedicated to helping airlines enhance the profitability of their fleets, Airbus also delivers a wide range of customer services in all areas of support, tailored to the needs of individual operators all over the world.

Airbus - ansatte Airbus takes pride in the diversity of its employees, and values the

special experience and expertise that come from more than 80 nationalities represented among its 52,000 employees.

The company thrives on the mix of ideas, vision and knowledge such a combination of cultures creates. At the same time, Airbus encourages its employees to develop individual talents and to be proud of their heritage.

Diversity is the essence of Airbus. With its global presence growing Airbus is now an even bigger international family. For an Airbus employee it is usual to work side by side with people from a range of cultures. Career advancement within the company can take an employee not just to another floor or another building – but to another country. Airbus takes pride in the diversity of its employees, valuing the special experience and expertise people from different backgrounds bring to the industry. The company thrives on the mix of ideas, vision and knowledge such a combination of cultures creates. At the same time, it encourages employees to develop their individual talents and experience and to be proud of their roots. But diversity is not just about nationality. An increasing number of Airbus employees are women, who are working in a full range of jobs and responsibilities – including those considered as traditional male roles.

Opera Software

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IS architecture IS-architecture:

How is the information organized in a company? En IS-architecture cover:

What IS systems do we have? What databases?Do they interchange data? How?

What computers do we have? Other equipment?Networks?

What standards do we use? Who is responsible for what in the IS-architecture? How do the IS-architecture support the goals of the

organization, -strategies, -processes etc?

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Implementing an IS architecture Modern organizations are complex – can IT be

used to control this complexity? Improved communication between people within and

outside of the organization (ref. Boeing) Removing intermediates, flatter structures Organize information for simpler access Support goal-oriented activities Automate

Web technology important (Intranet, Internet) More ”business” directed than technological We need support from the executives

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Future tasks for the IT-department The five waves of innovation:

1. Reducing costs. 2. Leveraging investments. 3. Enhancing products and services. 4. Enhancing executive decision

making. 5. Reaching the consumer (B2C, Web,

Internet, B2B)

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Waves of innovationB2B

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The SABRE system (classical example)

Wave 1 and 2 (ca 1965): Booking system for American Airlines (Costs: > 2 billion 2005-

dollar.) Wave 3 (from 1976):

Terminals in travel agencies, booking also for other airlines… Wave 4 (78-79):

Expanded to encompass hotels and car rental. Wave 5 (1980-årene):

AAdvantage — frequent flyer program Customer database to support strategic decisions. EAASY SABRE over net (1996 on the Internet, travelocity.com). Strategic alliances with Citibank and MCI. e-savers

A separate company (separated from AA due to thrust regulations)

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The future of the IS department? 4 functions:

Managing operations (servers, net, databases)

Systems (development, maintenance) Development of an IS architecture

(strategy, framework) Identify needs, what the company

needs to improve its competitiveness

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4 major IS activities

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The squeeze on traditional IS activities?

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Roles for IS

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IS Governance Driving innovation Managing change Supporting infrastructure

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Task for an IT consultant in an SME Develop IT strategy (often also participating in

defining an overall business strategy) Define a systems architecture Find areas where IT can have a strategic

significance Monitor competitors, customers and suppliers Analyze, selecting and installing systems

(”broker”) Develop prototypes and system specifications Help users to employ the systems These are iterative, continuous tasks

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Case: Oshaug Metall AS

40 employees, mold and machine propeller blades for the world market

Business idea: Handle all types of orders, independent of complexity, secure delivery, competitive prices

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My task: Develop IT strategy

IT to improve efficiency IT to improve quality IT to reduce delays IT for better contact with customers IT to be able to handle complex orders IT for better leadership IT for a more flexible company

Until now their advantage has been in their knowledge of the production process (molding, machining), but their use of IT is becoming more and more important in their effort to be competitive.

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Oshaug Metall: The company Management understand the importance of IT Management are directly involved in the IT

process A dynamic company, non-bureaucratic, willing to

take calculated risks Willingness to change processes and methods, to

try new ways of doing business Employees are motivated to do a better job, see

this as their best possibility of maintaining their jobs in a competitive market

New technology also in other areas than IT (machinery, etc).

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Oshaug: Systems OM2000: Administrative system

All data on orders and models Process support (molding, delivery, material control) Documentation e-Business functionality

PPP: Planning system Advanced algorithm to make an effective production plan

OmPro/CMMPPK: System for ISO control of propellers Documentation Best-Fit algorithms Electronic transfer of propeller data

Model development A system that produces a model geometry automatically based on the

nominal geometry (the blade required by the user) and a table of allowances

Integration between proprietary programs and standard programs (e.g. OM2000 and Visma)