Part 1 Tendering Conditions · Web viewThe submitted Lump Sum to perform the works shall include all the costs that the tenderer would incur to perform the construction as proposed

Request for Tender

Centenary Park Golf Course Irrigation Upgrade Stages 2 & 3

Contract No. 2019/20-98

Part CC1. Instructions

C2. Tender Form (Returnable)

1. Instructions

Prospective Tenderers are to complete the document contained within Part C2 detailing their offer to Council and submit it to Council in accordance with the Tendering Conditions.

Note:

Council has chosen to set out this document in a particular way, taking into account the evaluation process.

Do not alter the layout of this document and confine your responses to each particular issue in the sequence given.

Where a response area has been provided, Tenderers are required to respond directly in the area provided and not rely on attachments.

All documents submitted must be in PDF or in a Microsoft Office format (Word). References to a Dropbox or a Cloud will not be accepted.

You must only lodge the Tender Offer and supporting material in the electronic tender box (tender box) in accordance with the tender conditions, (Refer Part A). Tender Offers submitted to Council officers or Council sites will not be accepted.

Council’s electronic tender box may experience a high traffic volume load leading up to the nominated tender close date and time. It is your responsibility to ensure you allow enough time to upload and commit your response. It is advisable when submitting your tender offer not leaving it to the last moment, as disappointment may be encountered if your tender submission has not fully completed its upload by the nominated closing date and time. Your tender submission is deemed to be received when it has arrived in full at the Frankston City Council electronic tender box, not at the time when it was sent. File transfers still in progress at the exact closing time will not be accepted.

Each document forming the Tender Offer must not be greater than 20 Mb in size.

You must not withdraw the Tender Offer once lodged for a period of 60 days.

RFT - Part C - Returnable Schedule RFT 2020/21- 98 Centenary Park Golf Course Irrigation Upgrade Stages 2 & 3 2

2. Tender Form

2.1 Tenderer’s Details

Contract No: 2019/20-98

Contract Name: Centenary Park Golf Course Irrigation Upgrade Stages 2 & 3

Date Click here to enter a date.

Full Company Name

Trading Name

Registered Office /

Business Address

Mailing Address

A.B.N. (if applicable)

A.C.N. (if applicable)

Primary Tender

Contact Person

Office Telephone

Mobile Telephone

Email Address

Note:Council cannot enter into a contract with a Trust as it is a non-legal entity. It is however able to enter into a contract with a company or individual. The ABN / ACN listed above should not contain the trust ABN / ACN.


2.2 Lump Sum Price (Australian Dollars)

For the carrying out of the services/works under the Contract, the Lump Sum Tender prices are:

Option 1

Amount (excl. GST) $

GST Amount $

Grand Total Amount (incl. GST) $

Grand Total Amount (incl. GST amount in words)

Option 2

Amount (excl. GST) $

GST Amount $

Grand Total Amount (incl. GST) $

Grand Total Amount (incl. GST amount in words)

2.3 Bill of Quantities

This BILL OF QUANTITIES is provided only as a guide to assist Tenderers in submitting a price. TENDERERS ARE REMINDED THAT THIS IS A LUMP SUM FIXED PRICED CONTRACT.

Note that the quantities shown have been taken out with all due care by the Frankston City Council; however no responsibility is accepted for their ultimate accuracy.

The tenderer is expected to take out Tenderer’s own quantities for each item. This Bill of Quantities is NOT a fully detailed plant, labour, materials and activity list of the works as expressed on the construction drawings and associated detailed project and authority specifications, relevant Acts, Regulations and Codes. The submitted Lump Sum to perform the works shall include all the costs that the tenderer would incur to perform the construction as proposed and collate those costs relevant to the items of this schedule. The tenderer is expected to take out Tenderer’s own quantities for each item. If the tenderer believes that there are activities and or expenses that are inappropriate to any of the scheduled items, then the tenderer shall utilise "ADDITIONAL ITEMS", expressing a brief detail and the tendered cost.


TENDERERS ARE REMINDED THAT THIS IS A LUMP SUM FIXED PRICED CONTRACT.

ENSURE THAT GST IS NOT INCLUDED IN THE RATE FOR EACH LINE ITEM

Option 1

ITEM DESCRIPTION OF WORK QTY UNIT RATE AMOUNT

1 PRELIMINARIES1.1 Provision for traffic

1 Item

1.2 Survey, set out and monitoring of the works 1 Item

1.3 Protection of Trees1 Item

1.4 Location of Services1 Item

1.5 Provision of Quality Plan, OH&S Plan and Environment Management Plan 1 Item

1.6 Other Preliminaries including supervision, insurances, dis-establishment etc. 1 Item

1.7 Undertake flow and pressure test1 Item

Sub Total Item 1 - Preliminaries $

2 IRRIGATION WORKS2.1 Replace 150mm mainlines with 180mm

electrofused PE 100 pipe 950 L/m

2.2 Replace 100mm mainlines with 125mm electrofused PE 100 pipe 1200 L/m


2.4 Replace control valve mainline takeoffs with electrofused type to new mainline 295 Qty

2.5 Supply & install air relief valves at mainline high points 6 Qty

2.6 Supply & install scour valves at mainline low points 6 Qty

2.7 Supply & install quick coupling valve assemblies to all greens, including practice green

19 Qty

2.8 Supply & install isolation sluice/gate valve10 Qty

2.9 Remove existing sprinkler heads and supply & install new Rainbird 8005 sprinkler heads to all greens, tees and fairways (removed sprinklers to be returned to the Superintendent)

649 Qty


ITEM DESCRIPTION OF WORK QTY UNIT RATE AMOUNT

Sub Total Item 2– Irrigation Installation $

3 SURVEY3.1 Provision of Works – As – Executed -

Drawings 1 Item

3.2 Survey accurately to record the location of new assets in data format suitable for Councils MapInfo System (GIS)

1 Item

Sub Total Item 3 –Survey $

4 REINSTATEMENT4.1 Reinstatement of all disturbed areas

1 Item

Sub Total Item 4 – Reinstatement $

Total Amount (Excluding GST) Items 1 - 4 $

GST Amount Items 1 - 4 $

Grand Total (Including GST) Items 1 - 4 $

Option 2

ITEM DESCRIPTION OF WORK QTY UNIT RATE

1 PRELIMINARIES1.1 Provision for traffic

1 Item

1.2 Survey, set out and monitoring of the works 1 Item

1.3 Protection of Trees1 Item

1.4 Location of Services1 Item

1.5 Provision of Quality Plan, OH&S Plan and Environment Management Plan 1 Item

1.6 Other Preliminaries including supervision, insurances, dis-establishment etc. 1 Item

1.7 Undertake flow and pressure test1 Item

Sub Total Item 1 - Preliminaries

2 IRRIGATION WORKS2.1 Replace 150mm mainlines with 180mm



ITEM DESCRIPTION OF WORK QTY UNIT RATE2.2 Replace 100mm mainlines with 180mm



2.4 Replace control valve mainline takeoffs with electrofused type to new mainline 295 Qty

2.5 Supply & install air relief valves at mainline high points 6 Qty

2.6 Supply & install scour valves at mainline low points 6 Qty

2.7 Supply & install quick coupling valve assemblies to all greens, including practice green

19 Qty

2.8 Supply & install 200mm isolation sluice/gate valves 10 Qty

2.9 Supply only new Rainbird 8005 sprinkler heads 649 Qty

Sub Total Item 2– Irrigation Installation

ITEM DESCRIPTION OF WORK QTY UNIT RATE3 SURVEY

3.1 Provision of Works – As – Executed - Drawings 1 Item

3.2 Survey accurately to record the location of new assets in data format suitable for Councils MapInfo System (GIS)

1 Item

Sub Total Item 3 –Survey

4 REINSTATEMENT4.1 Reinstatement of all disturbed areas

1 Item

Sub Total Item 4 – Reinstatement

Total Amount (Excluding GST) Items 1 - 4

GST Amount Items 1 - 4

Grand Total (Including GST) Items 1 - 4


2.4 Cost Savings

Please detail any cost savings that could be made to the proposed Contract including details of material, quality, quantity changes and the finance and/or time savings that could be made.

2.5 Value Add

Please advise any Value Added Work(s)/Service(s) the Tenderer would like to offer.


2.6 Customers & Staff

2.6.1 How would a customer complaint about an employee be handled?

2.6.2 How would a customer complaint about the quality of work be handled?

2.6.3 What methods and processes are used to ensure staff adhere to the Contract conditions?

2.6.4 Does the Tenderer have an Equal Employment Opportunity Policy?


2.7 Trading History

2.7.1 Please provide a brief history of the Tenderer, including description of primary business.

2.7.2 Please state the ownership of the Tenderer and List other financial interests held by the Tenderer.

2.7.3 How many years has the Tenderer been in the business under its current business name?

2.7.4 How many years’ experience has the Tenderer had in the type of service / works it would be required to provide under the Contract?

2.7.5 Please list any trade or professional associations that the Tenderer is a member of?

2.7.6 Have any civil court or tribunal judgements been obtained against the Tenderer in the past 7 years? If so, provide details.



2.8 Performance on Similar Projects & Referees

2.8.1 The Tenderer shall submit details describing its previous relevant experience and achievements in performing similar or comparable work, together with names of clients or authorities for which work was undertaken, including telephone numbers of contact persons and the date when such work was carried out.This Request for Tender requires a minimum of 3 references. There is a preference for the referees to be from a Council or government agency, or where the work completed is similar in nature to that requested in this Tender. Referees must be from outside Frankston City Council.

Referees should be advised that a member of the evaluation team may contact them with regard to this Tender and have given their express permission.

Project 1 & Referee Details

Contract Name:

Location:

Description of Work Performed:

Client’s Name:

Total Contract Value $

Contract Start Date:

Contract Finish Date

Contact Details of Client’s Representative:

Name:

Position:

Address:

Phone Number:

Email address:



Contract Name:

Location:


Client’s Name:





Name:

Position:

Address:

Phone Number:

Email address:



Contract Name:

Location:


Client’s Name:





Name:

Position:

Address:

Phone Number:

Email address:

* Add tables as necessary

Note : Council will treat the contact persons set out above as the Tenderer’s referees and may contact any or all of the nominated personnel, or any other relevant person representing the nominated organisation. Any information provided by the referees will be treated as having been given as commercial in confidence.


2.9 Methodology & Ability to Meet Technical Requirements

2.9.1 Please provide intended methodology for the carrying out of this Contract.This should include:

Contract commencement date, completion date and duration.

(Duration cannot exceed 12 Months from possession of site to issuing practical completion).

2.9.2 Please attach a Project Plan including activities and timelines for the completion of the Project. Please mark appropriate box below.

Attached ☐ Yes ☐ No


2.9.3 Please provide evidence of this type of methodology utilised on other Contracts.

2.9.4 Please provide the commencement and completion dates of all the required works/service and trades on site.

2.9.5 Identify any staging or early works.


2.9.6 Identify critical path activities.

2.9.7 Is there any float in the Programme?

2.9.8 What is your internal Authority approval process?

2.9.9 Industrial RDOs and Public holidays.


2.9.10 Working days (Calendar).

2.9.11 Have you included a 5 day allowance for inclement weather?

2.9.12 Confirm earliest possible start date.

2.9.13 Please advise the steps the Tenderer will take to ensure that supplies are delivered as required and there will be no work stoppages due to lack of materials.


2.9.14 Please advise the steps the Tenderer will take to ensure that the Contractor and sub-contractors will adhere to the Contract Conditions, that the work will be to the highest standard and there will be no work stoppages due to lack of labour.

2.9.15 Please advise the steps the Tenderer will take to ensure that the Contract throughout runs to the scheduled time lines and within budget.

2.9.16 Frankston City Council has a goal of zero variance contracts. How will the Tenderer work collaboratively with Council to ensure this?

2.9.17 What do you consider to be the key issues with management of the Contract and how this will be managed?


2.9.18 Please advise how the Tenderer will work with the Council Contract Supervisor to ensure Council is fully informed in regard to the contract progress, including management of Requests for Information.

2.9.19 Please advise how the Tenderer will communicate and collaborate with the Design team with/through Council’s Contract Supervisor.

2.12.20 Please advise the process to ensure all the requirements and deliverables within Part B Project Brief are met.

2.12.21 Please advise how you manage stakeholders whilst having competing priorities.


2.10 Current Commitments and Available Resources to Complete Project

2.10.1 Please list all projects the Tenderer will be managing within the same time frame as this Tendered Project.

Project 1NameWork ValueStart DateEnd DateScope



** Tenderers are requested to add projects as necessary.

2.10.2 Project Completion

Please advise how you will ensure that the Project will be completed on time.


2.10.3 Tenderer’s Resources

Please state the resources that will be allocated to the performance of the Project.

Detail below the nominated members of the Project Team.

Team Member 1

Name

Position

Years in IndustryProject Experience and Expertise

Qualifications/Professional Memberships

Team Member 2

Name

Position



Team Member 3

Name

Position




Team Member 4

Name

Position



** Add as necessary


2.10.4 Sub-contractors

Will any sub-contractors be engaged by the organisation in the completion of this Tender? Please mark appropriate box below.

☐ Yes ☐ No

If “Yes”, please complete the table below for each contractor to be engaged.

Sub-Contractor 1Business NameProject RolesandResponsibilitiesPrevious Project Engagement ofSub-ContractorPrevious Project$ Value of Work




** Add as necessary


2.11 Occupational Health and Safety (OHS) Policy and Management

2.11.1 Occupational Health and Safety (OHS) Policy and Management

YES NO

Does the Tenderer have a third party certified Occupational Health & Safety Management System? If so, please attach a copy. If attached, tick ‘Yes’ and proceed to question 2.11.9

☐ ☐

Does the Tenderer have a written health and safety policy? (If yes, a copy of the policy may be requested for verification.) ☐ ☐

Does the Tenderer have an OHS Management System certified by a recognised independent authority (e.g. SafetyMAP)? ☐ ☐

Does the Tenderer have a documented OHS Management System? (If yes, a copy of the contents page/s may be requested for verification.) ☐ ☐

Are health and safety responsibilities formally identified for all levels of staff? (If yes, provide details.) ☐ ☐

2.11.2 Safe Work Practices and Procedures

YES NO

Has the Tenderer prepared safe operating procedures or specific Safety instructions relevant to its operations? (SWMS) (If yes, a list of procedures/instructions may be requested for verification.)

☐ ☐

Does the Tenderer have any Permit to Work systems? (If yes, a summary list of permits may be requested for verification.) ☐ ☐

Does the Tenderer have a documented incident investigation procedure? (If yes, a copy of an incident report form may be requested for verification.)

☐ ☐

2.11.3 Plant

YES NO

Does the Tenderer have procedures for maintaining, inspecting and assessing the hazards of plants operated/owned by the Tenderer? ☐ ☐


Does the Tenderer have procedures to ensure that all plants are registered and operators licensed? ☐ ☐

2.11.4 Hazardous Substances

YES NO

Does the Tenderer have procedures for storing, handling and disposing of hazardous substances? ☐ ☐

2.11.5 Manual Handling

YES NO

Does the Tenderer have procedures for identifying, assessing and controlling risks associated with manual handling? ☐ ☐

2.11.6 Health and Safety Training

YES NO

Describe how health and safety training is conducted by the Tenderer.

Does the Tenderer maintain a record of all training and induction programs undertaken for employees? ☐ ☐

2.11.7 Health and Safety Workplace Inspection

YES NO

Does the Tenderer undertake regular health and safety inspections at worksites? ☐ ☐

Does the Tenderer use standard inspection checklists to conduct workplace health and safety inspections? ☐ ☐

Does the Tenderer have procedures by which employees can report hazards at workplaces? ☐ ☐


2.11.8 Health and Safety Consultation

YES NO

Does the Tenderer have a workplace health and safety committee? ☐ ☐Does the Tenderer involve employees in decision making over health and safety matters? ☐ ☐

Does the Tenderer have employee elected health and safety representatives? ☐ ☐

2.11.9 Health and Safety Performance Monitoring

YES NO

Does the Tenderer have a system for recording and analysing health and safety performance statistics? ☐ ☐

Are employees regularly provided with information on company health and safety performance? ☐ ☐

Has the Tenderer ever been convicted of an occupational health and safety offence in the last 5 years? (If yes, provide date and details of offence.)

☐ ☐

2.11.10 OHS Record

Provide details of Lost Time Injuries (LTI) using the following table format. Lost Time Injury Frequency Rate (LTIFR) are the number of injuries per million hours worked.

1 Jan – 31 Dec 2017 1 Jan – 31 Dec 2018 1 Jan – 31 Dec 2019

LTI total hours

Number of Hours Worked in the Period

LTIFR

= LTI's in the Period x 1,000,000 / Number of Hours Worked in the Period


2.12 Environmental Management System

2.12.1 Policy and Management

YES NO

Does the Tenderer have a third party certified Environmental Management System? If so, please attach a copy. If attached, tick ‘Yes’ and proceed to question 2.12.7

☐ ☐

Does the Tenderer have a written organisation environmental policy? ☐ ☐Does the Tenderer have an environmental management system certified by a recognised independent authority? (If yes, provide details.) ☐ ☐

Does the Tenderer have an organisation environmental management system manual or plan? (If yes, provide a copy of contents page/s.) ☐ ☐

Is the Tenderer’s environmental management system integrated with systems for quality assurance and OH&S? ☐ ☐

Are environmental responsibilities clearly identified for all levels of staff? (If yes, provide details.) ☐ ☐


2.12.2 Environmental Work Practices and Procedures

YES NO

Has the Tenderer prepared environmental procedures or specific environmental instructions relevant to its operations? (If yes, provide a summary listing of procedures or instructions.)

☐ ☐

Is there a documented incident investigation procedure? (If yes, provide a copy of a standard incident report form.) ☐ ☐

Are there procedures for maintaining, inspecting and assessing the environmental aspects of the company’s operations by the Tenderer? (If yes, provide details.)

☐ ☐

Does the Tenderer have procedures to identify legal requirements in relation to the environmental aspects of its activities? (If yes, provide brief outline.)

☐ ☐

Has the Tenderer established documented environmental objectives and targets? (If yes, provide a list.) ☐ ☐


2.12.3 Implementation and Operations of Environmental System

YES NO

Are the responsibilities and authorities clearly defined, documented and communicated? (If yes, describe how this is carried out.) ☐ ☐

Is the performance of the environmental management system regularly reported to top management for review? (Please describe the process.) ☐ ☐

Does the Tenderer have an emergency response procedure to identify and respond to accidents and emergency situations? (If yes, provide details of frequency of review, testing, etc.)

☐ ☐

2.12.4 Environmental Training

YES NO

Describe how environmental awareness and competence training is conducted by the Tenderer.

Is a record maintained of all training and induction programs undertaken for employees by the Tenderer? (If yes, provide examples of environmental training records.)

☐ ☐


2.12.5 Environmental Consultation

YES NO

Are Toolbox Meetings held on a regular basis? ☐ ☐Are employees involved in decision making over environmental matters? (If yes, please provide details.) ☐ ☐

2.12.6 Checking and Corrective Action

YES NO

Has the Tenderer established a documented procedure to monitor and measure the environmental impact of its operations? (If yes, provide details.)

☐ ☐

Are non-conformance and corrective and preventative actions reports used by the Tenderer? ☐ ☐

Has the Tenderer established procedures for the keeping of environmental records? ☐ ☐

Does the Tenderer conduct regular internal audits of its environmental management system? (Please supply details of a recent audit.) ☐ ☐

Does the top management conduct a “management review” on a regular basis? ☐ ☐


2.12.7 Environmental Performance Monitoring

YES NO

Is there a system for recording and analysing environmental performance statistics? (If yes, provide details.) ☐ ☐

Are employees regularly provided with information on the Tenderer’s environmental performance? (If yes, provide details.) ☐ ☐

Has the Tenderer ever been convicted of an environmental pollution offence? (If yes, provide details.) ☐ ☐


2.13 Child Safety Standards Assessment

Council is committed to promoting child safety and ensuring compliance with the Victorian Child Safe Standards. As a key priority, Council is activity promoting child safety and reducing the factors that lead to children being harmed.

As a Child Safe Organisations, Council reviews contractors who are undertaking work on behalf of Council who may involve direct or incidental contact with children (see Definitions table below).

Council’s Child Safe Policy and Child Safety Statement of Commitment is available from Council's website.

Child Safety Assessment Part 1

1 Will any of the following situations involving children under 18 years of age (see below for further information) apply to this contract:

a) Direct care / supervision / engagement with children ☐ Yes

☐ No

b) Storing and / or using information / data about children ☐ Yes

☐ No

c) Incidental Contact including situations where the contractor may be working at locations where children are / may be present.

☐ Yes

☐ No

2 Is your organisation / company required to be compliant with the Child Safe Standards?

For more information see www.ccyp.vic.gov.au/child-safety/

☐ Yes

☐ No

If yes, proceed to Q3.

3 If yes, is your organisation / company compliant with the Child Safe Standards?

☐ Yes

☐ No

INSTRUCTIONS

You must complete the above table. If you answered No to all of the above, no further information is required –do not complete Part 2 of the Child Safety Assessment on the next page.

If you answered Yes to any of the above, please complete Part 2 of the Child Safety Assessment set out on the next page.



In relation to compliance with the Victorian Child Safe Standards, verify the measures below that your organisation / company currently has in place. Note: If your organisation / company has:

direct care or supervision of children or stores information / data about children, use the first column and verify the measure currently in place.

incidental contact only with children, use the second column and verify those measures currently in place.


Direct Contact & / or is Storing Information

Incidental Contact

Examples of Measures

Standard 1

There is an organisational culture of child

safety, including through effective

leadership arrangements

Management Committee / Board has designated Child Safety Officer / Committee.

☐ Yes

☐ NoNot

required

Child Safe Training is a requirement for Management Committee / Board members.

☐ Yes

☐ NoNot

required

Child Safety is a standard agenda item for meetings ☐ Yes

☐ NoNot

required

Standard 2

There is an child safe policy or statement of

commitment to child safety

There is a Child Safety Policy or statement of commitment to child safety.

☐ Yes

☐ No

☐ Yes

☐ No Frankston City Council’s Child Safe Policy has been read and understood.

The Child Safe Commitment Statement/ Policy is displayed in a visible location for staff / volunteers / service users to see.

☐ Yes

☐ No

☐ Yes

☐ No

Standard 3

A code of conduct sets

clear expectations for

appropriate behaviour for

children

There is a code of conduct that establishes clear expectations of staff and volunteers for appropriate behaviour with children.

☐ Yes

☐ NoNot

required

Processes are in place for reporting inappropriate behaviour of staff / volunteers.

See Reportable Conduct Scheme

☐ Yes

☐ No

☐ Yes

☐ No

Processes are in place to

report inappropriate behaviour of

staff.

Standard 4 Staff / volunteers have position ☐ Yes Not required




Incidental Contact


Human resources practices

reduce the risk of child abuse

by new and existing

personnel is reduced through

screening, supervision and

training.

descriptions / role statements that include child safety. ☐ No

Regular recruitment screening for staff and volunteers involves Police Checks, Working with Children Checks and Identity checks.

☐ Yes

☐ No☐ Yes☐ No

Front line staff have regular

screening

Training is provided on child safety and codes of conduct / appropriate standards of behaviour with children.

☐ Yes☐ No

Not required

Child safety issues and / or risks are identified and discussed at supervision and staff and volunteer meetings.

☐ Yes☐ No

Not required

Standard 5

Processes for responding to and reporting

suspected child abuse

Staff / volunteers are trained and can identify different types of child abuse.

☐ Yes☐ No

Not required

Management / staff / volunteers know / have easy access to the processes for responding and reporting suspected child abuse.

☐ Yes☐ No

☐ Yes☐ No

Staff are aware of authorities

to report suspected child

abuse incidents.

Records are securely kept on child abuse incidents and reported appropriately.

☐ Yes☐ No

Not required

Standard 6

Measures to identify and

reduce or remove risks of

child abuse

Service users are award of the procedures to report suspected child abuse.

☐ Yes☐ No

Not required

Age appropriate staff / volunteer supervision of children is included in all activities / programs.

☐ Yes☐ No

Not required

Standard 7

The participation

and employment of

children is

Staff / volunteers are implementing inclusive and accessible strategies for children from a Culturally or Linguistically Diverse background, an Aboriginal or Torres Strait Islander background and / or

☐ Yes☐ No

Not required




Incidental Contact


promoted with a disability.

The voices and input of children are included in organisational planning.

☐ Yes☐ No

Not required

Definitions – Situations involving children

Direct care / supervision / engagement with children under 18 years

and /or

Storing information / data about children

The goods / services / works being procured or delivered include on or more of the following:

- Children / young person related work;

- Access to children and young person or their families personal information; and

- Includes anyone that has a role directly with children or access to their information e.g. libraries, IT services.

Contracts may be delivered or undertaken in one or more of the following service types: children’s services, youth services, respite services, sport or recreation programs, festivals, concerts, leisure programs.

Direct contact with children involves one or more of the following:

- Supervised;

- Unsupervised;

- Face to face;

- Verbal, written or electronic;

- In the absence of their parent or guardian; and

- Survey or other consultation and engagement processes.

Incidental contact

The goods / services / works being procured or delivered is not child related.

Contracts may be delivered or undertaken in one or more of the following service types: children’s services, youth services, respite services, sport or recreation programs, festivals, concerts, leisure programs.

Possible / unlikely contact with children and young people who will be supervised.


2.14 Local Content

Frankston City Council has made a commitment to growing its local economy (for further detail regarding this please refer to the Frankston Industry Participation Plan (FIPP) http://www.frankston.vic.gov.au/business ).

Prospective Tenderers are requested to provide detail with regards to, local employment opportunities, local goods and services and skills and technology that could be anticipated as part of their Tender submission.

There are a range of Council services available to all Tenderers to assist with addressing local content.

a) Employment Creation Opportunities

Please provide detail of the anticipated employment opportunities created in the Frankston City municipality as a result of your Tender. Please also specify if you will be hiring or employing apprentices and/or trainees (Express the number of jobs by Equivalent Full Time (EFT)).

To assist Apprentices & Trainees are defined as:

Apprentices & Trainees – Are those employees engaged in a State or Federal Government approved apprenticeship or traineeship (approved by the Department of Education, Employment and Workplace Relations of the Department of Education and Early Childhood Development).

b) Local and Imported Content

Please detail below in Table 1 the anticipated local and imported content as a percentage of your overall contract price. Please note that this is an estimate (only) and should focus on key inputs into the contract.

To assist ‘Local and Local Content’ is defined as:

Local – covers businesses located in Frankston City (Frankston, Frankston North, Carrum Downs, Langwarrin, Seaford, Skye, Sandhurst and Karingal).

Local Content – products sourced from a business located in Frankston City. It does not refer to the origin of the product. Example: timber purchased from a timber yard in Seaford is considered local content even though the product origin is Tasmania.


Table 1 – Local and Imported Content as percentage (%) of Contract Price:

Locally Sourced Content

Item Supplier/s % Description

e.g. Granite XYZ Quarry Langwarrin 10% Stone

Imported Content (not local)

Item Supplier/s % Description

e.g. Piping Smith & Sons Plumbing Chelsea

2%

Plumbing

TOTAL:

c) Skill and Technology Transfer

New and innovative skills, methods or technologies can contribute significantly to a local industry. Without disclosing intellectual property or trade secrets, briefly describe if and how you intend to utilise innovative skills or technology in the completion of this project.

To assist ‘Technology and Skills Transfer’ is defined as:

Technology/Skills Transfer – relates to new machinery, equipment, processes and skills used on a project.


2.15 Tenderer’s Financial Interest

The information listed here will authorise the Council to seek information, if required, from the Tenderer’s principal bankers.

Bank Details

Bank Name:

Branch:

Address:

Contact Person:

Telephone Number:

2.16 Financial Report

All Tenderers must submit financial statements incorporating the profit and loss statement and balance sheet of the organisation for each of the preceding two completed financial years if requested by Council. Please note the Tendering Conditions.

2.17 Insurance Details

What insurance policies does your company currently maintain? Please mark appropriate box(es) below.

Professional Indemnity Insurance

Minimum level of cover required for consultant type services.

☐ $10,000,000

Public Liability Insurance

Minimum level of cover required for all Works and Service Contracts.

☐ $20,000,000

Workers Compensation Insurance

☐ Workers Compensation Insurance in accordance with the Victorian Workcare Act.

Other(please specify.)



2.18 Quality Assurance System

What Quality Assurance System is currently applied in your company and accredited through third party certification? Please mark appropriate box below and complete the information required.

☐ AS/NZS ISO 9001:

Date of Certificate of Conformity

Company Quality or Procedures Manual

(Provide description)

Date of Accreditation

Expiry Date

☐ No Accredited Quality Assurance System

Comments:

Please advise the Accredited Quality System which the Principal Company is intending to use for this Project.

Please advise the intended Best Practice Procedures and System to Manage the Construction and Design.



2.19 Non – Conformance Statement

The Tenderer must state whether its Tender is a Conforming Tender or a Non-Conforming Tender by marking the appropriate box below.

This Tender is a

**Conforming Tender** **Non-Conforming Tender**

☐ ☐

Where the Tenderer is unwilling to accept certain Specification and/or General Conditions of Contract subject to conditions, the non-acceptance or partial-acceptance must be clearly and expressly stated below. It is not sufficient that the statement appears only as part of an attachment to the Tender or be included in a general statement of the Tenderer’s usual operating conditions.

Council is prepared to contemplate minor variations or departures from the Specifications and General Conditions of Contract. However, Tenderers should note that significant or substantive variations or departures from the documents will not be viewed favourably (in particular changes to the liability clauses) unless the Tenderer is able to demonstrate to the satisfaction of Council the necessity for such variations or departures. It should be noted that it is Council’s policy to view any clauses limiting the liability of the Contractor as a serious non-conformance and can result in the non-conforming Tender being automatically rejected.

Contractual Issue (non-conformance)

Relevant

Clause Reference

Proposal

(E.g. insert clause to replace it with, or deletion of clause etc.)

Council will not accept any preferred Tenderer bringing up issues with the Contract Agreement or Specification clauses in the negotiation period that do not appear in the list provided in this Request for Tender.

If no list is provided in the Tender, it will be assumed that the Contract will be signed without delay by the Tenderer should Council nominate them as the preferred tenderer.


2.20 Addendums Issued

Please list all Addendums, additional information and correspondence (if any) that the Tenderer received from Council prior to the Tender closing time and date.

1

2

3

4

5

2.21 Conflict of Interest

If the Tenderer has a conflict of interest (or any potential for a conflict of interest) concerning this Request for Tender, details of that conflict or potential conflict are as follows:

2.22 Commitment to Council’s Supplier Code of Conduct

2.22.1 On behalf of the Tenderer, I acknowledge that:

(a) Council has a Supplier Code of Conduct (Code), available at Council’s website: See Supplier Code of Conduct (see under ‘Protocols)

(b) The Code describes Council’s minimum expectations of the conduct of its suppliers;

(c) the expectations set out in the Code are not intended to reduce, alter or supersede any other obligations which may be imposed by any applicable contract, law, regulation or otherwise;

(d) to ensure that the Code remains current and relevant, it may be amended or updated by Council; and

(e) the Code includes an ongoing expectation that suppliers (including my organisation) will raise concerns or otherwise seek clarification in relation to any aspects of the Code, including any updates or amendments to the Code.


https://www.frankston.vic.gov.au/Your_Council/About_Us/Policies_Plans_and_Strategies

2.22.2 On behalf of the Tenderer I:

(a) confirm that the Tenderer has read and understands Council’s expectations of suppliers as set out in the Code Supplier Code of Conduct and the Information for Suppliers, both on the public web site;

(b) provide a commitment that if selected to supply goods and / or services to Council the Tenderer will:

(i) periodically check with reasonable frequency for updates and amendments to the Code;

(ii) aspire to meet Council’s expectations of suppliers as set out in the Code, including as updated or amended by Council; and

(c) confirm that at the time of submitting this tender, the Tenderer acknowledges that it is unaware of any breach to the Code.

Name: ..........................................................................................................................

Signed: ..........................................................................................................................

2.23 Additional Information

Please attach or enter any additional information the Tenderer considers is required to enable evaluation against the evaluation criteria.





3. Declaration

Having examined the Tender Conditions, the Specifications and Drawings, and the General Conditions of Contract together with any schedules and all other documents and information relating to this Tender for the performance of the Works and submitting the Tender Response Form, we offer to carry out those Works in accordance with the terms and conditions of the Contract documents for the price and the rates stated in the Tender Form.

We understand that the Council is not bound to accept the lowest or any tender Council may receive and Council will not pay any expenses incurred by us in preparing and submitting this tender.

Signed by or on behalf of the Tenderer

Signature:

Name:

Title:

Date:

END OF TENDER FORM


Documents

Part 1 Tendering Conditions · Web viewThe submitted Lump Sum to perform the works shall include all the costs that the tenderer would incur to perform the construction as proposed