Part 2: Administering the SFSP Program Administrative Review
Oregon Department of Education Summer Food Service Program
Slide 3
Review procedures Violations of program requirements How to
create a corrective action plan Common findings Objectives 2
Slide 4
Site level: Meal service operations Recordkeeping at the site
Sponsor level: How claim for reimbursement is assembled Review of
records maintained by sponsor Sponsors must: Make all records
available for ODE CNP review Implement corrective actions Review
results may: Affect the amount of reimbursement Review Procedures
3
Slide 5
Withholding or recovery of reimbursements Temporary suspension
Termination and exclusion from future participation Consequences of
Violations 4
Slide 6
Examples of Program Violations 5 Failure to maintain adequate
records Failure to adjust meal orders Failure to have a trained
site supervisor Serving meals that do not include all required
components or correct quantities Serving more than one meal at a
time Children eating complete meals off-site Additional program
violations 2015 USDA Administrative Guidance for Sponsor
Slide 7
When ODE CNP identifies violations during a review: Sponsors
are required to correct the problems found Sponsors will write a
specific corrective action plan to correct the problems ODE CNP
will initiate a follow-up system to ensure that Sponsors implement
their corrective action plan Corrective Action Plan 6
Slide 8
What How Who When Supporting Documents Corrective Action Plan
7
Slide 9
Failure to maintain adequate records Failure to meet meal
pattern requirement Failure to request health inspection Failure to
conduct/document site monitoring visits Failure to conduct
point-of-service meal counts Failure to provide training to site
personnel Failure to comply with Civil Rights requirements Failure
to meet meal service requirements ODE CNP Review Findings 8
Slide 10
Guidance Materials 9 The following USDA SFSP guidance materials
are available to assist sponsors with program implementation.
Administrative Guidance for Sponsors Monitors Guide Site
Supervisors Guide Nutrition Guidance for Sponsors Food Buying Guide
Food Buying Guide Calculator The USDA SFSP guidance materials are
available on the USDAs SFSP Resource Web page under Handbooks at
http://www.fns.usda.gov/sfsp/sfsp-faqs-about-sponsors-0. The Food
Buying Guide is available on USDAs Web page at
http://www.fns.usda.gov/tn/foodbuying-guide-child-nutrition-programs.
The Food Buying Guide Calculator is available on National Food
Service Managements (NFSMIs) Web page at
http://fbg.nfsmi.org/.
Slide 11
Questions? 10
Slide 12
USDA Non-Discrimination Statement 11 The U.S. Department of
Agriculture prohibits discrimination against its customers,
employees, and applicants for employment on the bases of race,
color, national origin, age, disability, sex, gender identity,
religion, reprisal, and where applicable political beliefs, marital
status, familial or parental status, sexual orientation, or all or
part of an individuals income is derived from any public assistance
program, or protected genetic information in employment or in any
program or activity conducted or funded by the Department. (Not all
prohibited bases will apply to all programs and/or employment
activities.) If you wish to file a Civil Rights program complaint
of discrimination, complete the USDA Program Discrimination
Complaint form, found online at
http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA
office, or call (866) 632-9992 to request the form. You may also
write a letter containing all of the information requested in the
form. Send your completed complain form or letter to us by mail at
U.S. Department of Agriculture, Director, Office of Adjudication,
1400 Independence Avenue, S.W., Washington, D.C. 20250- 9410, by
fax (202) 690-7442 or email at [email protected] Individuals
who are deaf, hard of hearing or have speech disabilities may
contact USDA through the Federal Relay Service at (800) 877-8339;
or (800) 845-6136 (Spanish). USDA is an equal opportunity provider
and employer.
http://www.ascr.usda.gov/[email protected]