Paul DeRose

Vice President, Administrative Services

Week of February 18, 2019

Allocation amounts in Millions

Instructional = $28.0 (45.9%)

Institutional Support = $11.1 (18.2%)

Student Services = $7.2 (11.8%)

Operations = $7.2 (11.8%)

Academic Support = $5.8 (9.5%)

Scholarships = $1.7 (2.8%)

FY18-19 Operational Base Budget = $61.0

Allocation amounts in Millions

Payroll & Benefits = $48.3 (79.2%)

Contractual Services = $3.3 (5.4%)

Fixed Charges = $2.9 (4.8%)

Interfund/Misc = $2.0 (3.3%)

Student Aid = $1.6 (2.6%)

Capital Equipment = $1.5 (2.4%)

Supplies = $1.2 (2.0%)

Travel = $0.2 (0.3%)

FY18-19 Operational Base Budget = $61.0

Examples Include:

Salary Savings

Enrollment Growth

Attrition

Budget Allocation Model

Additional Efficiency of Utilities

Budget becomes available to reallocate for campus priorities.

Strategic Planning Online (SPOL) software

PLAN and forecast

• Evaluation of department needs

ALIGN to college priorities (strategic plan)

• New budget cycle begins every February

ALLOCATE budget based planning and prioritization

• PC’s base budget for FY20-21

Note: all base budget allocations for FY20-21 must be

supported by department planning and reflected in SPOL.

- based on 8% decline in FTSE for FY18/19:

Electricity = $200,000

Outstanding Student Debt = $100,000

IT Equipment Replacement = $200,000

Operations Supplies = $100,000

Football Closure = $220,000

New Construction = $80,000

DRC Part-time Wages = $100,000

Total: $1,000,000

“One-time” funds may become available via:

Vacancy Savings

Salary Differential

Change in business practices

Carryforward (up to 3%) from previous fiscal year

Budget Savings from Full-Time Personnel Changes during FY18-19

(as of 12-31-18)

Prorated Prorated Vacancy Savings Salary Differential

Classified Staff: $ 529,624 $ (110,587)

Executive: $ 0 $ 19,617

Faculty: $ 118,217 $ 201,448

Total: $ 647,841 $ 110,478

Innovation Initiative Funds - 3 proposals $47,000

Phi Theta Kappa - student and faculty travel $24,000

Librarian (short-term) - thru 05/10/19 $55,218

Rat remediation - OSW107 $45,132

E building remodel - 1st floor (CERL) $60,778

Student Services Specialist (short-term) - thru 06/30/19 $25,579

Search firm to hire IA Director $5,500

Cheer shoes and gear for 15 students $3,375

Centennial Celebration - Campus Banners $2,958

F Building remodel - 2nd floor (CTL/IA/ISS) $27,852

P/T Assistance for President’s Office - Kelly Services $20,000

Retention of Salary Savings for President’s Office $39,771

Total: $499,403

Usage of One-Time Funds

Online Legal Research Database - Westlaw $22,800

P/T Assistance for Marketing Dept. - Communications $20,000

Student Services Analyst (short-term) - thru 06/30/19 $16,850

Job Postings on AACC website $4,590

Service Learning Specialist (short-term) - thru 06/30/19 $24,000

Recruitment/Outreach Spec. (short-term) - thru 06/30/19 $24,000

Assessment Coordinator (short-term) - thru 06/30/19 $30,000

Gas kiln $38,000

Electric kiln $8,800

Dual Enrollment - Student Services Specialist Sr. (short-term) - thru 6/30/20 $48,327

Advisement - Student Services Analyst (short-term) - thru 6/30/20 $59,203

CTL - Course Production Specialist Sr. (short-term) - thru 6/30/20 $48,327

CTL - Instructional Services Coordinator Sr. (short-term) - thru 6/30/20 $63,347

FOCUS magazine (Alumni) $35,000

Digital messaging (Alumni) $7,000

Recruitment & Advertisement of open positions (HR managed) $25,000

Electronic door access for college buildings $50,000

Shareable QM coursework for COM110 & COM263 $5,500

Total: $388,504

Usage of One-Time Funds

Note: the next set of College priorities will be announced at the beginning of April 2019