Upload
nora-peddicord
View
225
Download
4
Tags:
Embed Size (px)
Citation preview
Paul Mundy www.mamud.com
Editing techniques
Ways to correct your manuscript
Editing techniques
Hardcopy editing Hardcopy and computer Dual screen Side-by-side comparison Split screen Grey shading Word Track Changes Word Comments
Hardcopy editing
Print the document (double spaced) Make changes on paper, then transfer to
screen Always do this with the final draft
You will spot errors on paper you cannot see on screen
Use editing symbols Use a style sheet
Double spacing a document
Editing symbols
Style sheetABC DEF
GHI JKL
MNO PQR
STU VWXYZ
cross-cultural extensionist
Green RevolutionIndigenous knowledge
policymakermicrocreditMillennium Development Goals
reappraisal
Hardcopy and computer
Print hardcopy of document Read it, then make changes directly on
screen Good for complex documents where you
have to flip back and forth among sections
Dual screen
Set up a second screen for your computer
Edited document on Screen 1
Original version on Screen 2
Put coloured background on original document In Word, Format >
Background
Side-by-side comparison
Compare two versions of document side by side on same screen Open both documents in
Word Click Window > Compare
side by side Put coloured
background on original document In Word, Format >
Background
Split screen
Split your Word screen into two
Now you can edit one part of document while you refer to another part
Double click here
Or drag bar down
Grey shading
Edit document in one window
Give unedited text a shaded background Add Shading Color button to
toolbar Select unedited text, add
shading After editing each paragraph,
remove shading Lets you see what you
have edited, and what not
Track changes
Function in Word that shows changes you have made
At bottom of screen, click TRK
Word marks insertions and deletions
Track changes
Useful only if your edits are minor
Useful if you want to show changes to someone else
Use Reviewing toolbar to view Final document
Make sure you Accept All Changes before submitting document
Word Comments
In Word, click Insert > Comment or Insert Comment button
Make sure you delete comments before submitting manuscript
Other tricks
Use $$$ and ALL CAPITALS to mark queries in the text
Use highlighting to mark text
Use the Format Painter
highlighting
Keyboard shortcuts in Word
Cut Ctrl+X Paste Ctrl+V
Undo Ctrl+Z Redo Ctrl+Y
Bold Ctrl+B Italic Ctrl+I
Cut to Spike Ctrl+F3 Paste from Spike Ctrl+Shift+F3
Change case Shift+F3 Remove formatting Ctrl+Space
Seek synonym Shift+F7 Save Ctrl+S
For more, F1 > Keyboard shortcuts