Payroll / HR User Group

September 9th, 20099:00 AM – 12:00 PM

Payroll / HR User Group

at

• Announcements

• Presentations ~ 9.0 Update ~ Wellness & Benefits Briefing ~ Deductions vs. Direct Deposit ~ ACH Issues / Questions ~ Reports – Data Selection vs. Processing Options

& the Agency Staffing Report

• Questions and Answers

Today’s PHRUG Agenda

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Opening Remarks

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Paul Carlson

Announcements

Savings Bonds (Paul Carlson)

New Employee Online Course (Brian Svik)

New NIS HR Lead Introduction (Amy Archuleta)

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9.0 UpdateAmy Archuleta

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NIS Portal Application

Configurable Controls,

Applications, and Content

9.0 Update

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Portal Content Options• Date published content

• Announcements• New content and

documentation• Scheduled applications

(Open Enrollment, etc.)

• Dynamic Content• Display different items

based on events or conditions

• Published content based on real time data

• EnterpriseOne Content

• Full menu applications• Mini menu Portlets

• External applications• Helpdesk Application• UPK and other training

content

9.0 Update

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Application Deployment• Provide specific high volume applications

to the end user within a singular portal page

• Check Stub review and print, Leave Balance, etc. embedded in main ESS page

• Full NIS application embedded in portal tab• Combine application objects, instructional objects,

and announcement objects all in one page.

9.0 Update

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Access Controls

• Single Sign On for the Portal and NIS• With the portal…

• Employees only see employee tabs and content• Suppliers can see supplier content• Staff and managers can access full applications and controls

• Self-service password reset capabilities (we are hoping)

9.0 Update

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Welcome PageDate based publishing of master content

Quick Link navigation to page specific content

Formatted object based layout

Rapid development of design and style with reusable components

Inclusion of external content

9.0 Update

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Employee PageQuick reference menus

Direct entry form portlets

Scheduled publications

Improved usability of Employee Self Service

Open Enrollment automatically publishes on specified date

9.0 Update

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E1 Apps PageSingular login for application users

Full functionality JD Edwards menu content

Direct Links to common applications possible

Improve efficiency of users by incorporating other common NIS applications into portal for rapid navigation

9.0 Update

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9.0 Update

Wellness and Benefit BriefingPaula Fankhauser, & Mike Wanetka

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Strategy RecapApproach• Wellness PPO Plan design to focus on:

wellness…prevention…early detection• Integrate with the Wellness Program• Target Diabetics and Smokers

Eligibility• Those enrolled in any of the State medical plans

Wellness PPO Eligibility CriteriaYear 1 and 2 Focus: Participation-based criteria• 2009/2010 Plan Year (current year)

1. Health Assessment Completion• 2010/2011 Plan Year (next year)

1. Wellness Program Completion (enroll before Jan 4, 2010)2. Health Assessment Completion* (Spring 2010)3. Biometric Screening Participation* (Spring 2010)

*both enrolled employees and spouses must complete

Wellness & Benefits Briefing

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Criteria For 2010/2011 Plan Year

Complete at least one of the following Wellness Programs (enroll before Jan 4, 2010):

1. EMPOWERED Coaching (13 Focus Areas) Completion criteria: have at least three contacts with your health coach before March 31, 2010.

2. Walk this WayCompletion criteria: pursue 360,000 steps by March 31, 2010.

3. Condition Management Coaching (7 Condition Areas) Completion criteria: complete at least three coaching calls before March 31, 2010.

During Next Open Enrollment: Health Assessment and Biometric Screening for both enrolled Employee and Spouse


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Health Assessment ResultsMost Prevalent High-Risk Areas

1. Weight (BMI>25): 72.5% ‘Overweight’ (BMI 25-29.9): 35.9% ‘Obese’ (BMI>30): 36.6%

2. Poor nutrition (<5 fruits/veg’s per day): 67.7 %

3. Lack of physical activity: 37.2 %(<2 days of moderate physical activity)

4. Not having a physical exam in last 5 years: 16.2%

5. Personal history of depression: 15.8%

6. Currently using tobacco: 13.9%

Notes:• All data was self-reported• Cholesterol and blood pressure data was inconclusive

- Biometric screenings next year will provide accurate picture of clinical risks


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Wellness Activity (as of 9/1) • 4,401 completed the Health Assessment

– Includes 736 employees not in Wellness PPO

• 2196 Completed Health Advising Call– 75 Referrals to Condition Management

• 57 Enrolled in Condition Management– 34: Diabetes– 10: Blood Pressure– 10: Depression– 2: Coronary Artery Disease– 1: Heart Failure

• 2,435 Enrolled in Health Coaching

Page 18


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Walk This Way Activity (as of 9/1)• 2,266 Enrolled (8 weeks into program)

• 1,335 Individuals have logged steps

– Individual Average: 301,198 total steps

– Total Steps Logged: 401,830,779

• Approximately 152,208 miles (over 6 times around world)

• Weekly Logging Activity (per person/week)

Week # Participants

LoggingAvg # Indiv

Steps

1 690 47,186

2 885 51,460

3 982 52,110

4 1052 51,703

5 1066 52,804

6 1069 53,304


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0 100000 200000 300000 400000 500000 600000

Motor Veh

Grand Average

Comm Blind

Pardons

Admin Sv's

Brand Comm

Roads

Sec State

Agric

Power Rev Brd

Education

Revenue

Nat'l Res

Public Sv Comm

Aud Pub Accts

Work Comp Court

Envir Quality

Elec Board

Leg Council

Military

Insurance

Bd od Ed Lands

Fire Marshall

Attorney Gen

Wheat Board

NET

Ethanol Brd

Individual Avg Steps By Agency (8 wks)


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Next Steps• Promote smoking cessation Rx benefit• 360,000+ Pictures with the Governor

– September 3, October 2 or November 2 • Wellness Champions• Agency presentations to promote wellness• Additional programs• Health education lunch and learns• Communications

• StateHouse Observer Wellness section• Employee testimonials• Quarterly banners/posters


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Employee Feedback• “I saw my doctor last week, and for the first time in about 15 years, he

took me off the blood pressure medicine. That was a huge milestone for me, because now I am 100% drug-free. I don't mind taking medicine but I do mind taking them on a continuous basis. This change is due to my lower weight, good blood pressure readings, lower cholesterol, and increased activity.” - Wildlife Biologist

• “I am looking forward to getting my smoking cessation prescription filled as that’s one of the main reasons I enrolled in the Wellness PPO Plan. Thanks for helping me improve my health.” - Safety Specialist

• “I think the wellness program is a wonderful benefit and I'm most grateful. I can't say enough good things about the program and I'm thrilled we have it. Thank you!!” - Insurance Claims Investigator

• “ I love the walking program and Robin is a great health coach. Thanks!!!” – anonymous State employee


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Deductions vs. Direct Deposit

Paul Carlson

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ACH Issues / Questions

Syl Luhring

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ACH Issues / Questions

http://www.articus.com/usbank/accelapay-video/

http://www.das.state.ne.us/accounting/nis/payroll.html

AS Accounting Payroll Information Website:

US Bank Accelapay Video:

http://www.articus.com/usbank/accelapay-video/

http://www.das.state.ne.us/accounting/nis/payroll.html

Reports – Data Selection vs. Processing Options & the Agency

Staffing ReportSteve Lortz, Cyril Joppa, & Dovi Mueller

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Reports – Data Selection vs. Processing Options & the Agency Staffing Report

When running a report, you can utilize both Data Selection and Processing Options to control the data displayed on the report.

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Review Data Selection by checking the Data Selection box and clicking ‘Submit’ from the Form Exit.

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Data Selection will always reflect the original Data Selection assigned when the report version was created. If Data Selection is changed to run a report, the changes will not remain in Data Selection.

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Clicking on ‘OK’ in Data Selection will take you to Processing Options. Processing Options do reflect criteria used the last time the report was run. Any changes made to Processing Options will remain until changed again.

Questions & Answers

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Documents

Payroll / HR User Group