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Useful Reports
Training Management Report
April 2011 1
April 2011 2
In order to view
AUXDATA reports, you
must have a pdf reader
program installed on
your computer.
Adobe’s Acrobat Reader
is the most popular
program, and its free.
There are many other
free programs available
as well.
To get the latest release
of Adobe Acrobat
Reader, visit
www.adobe.com
Click on the Adobe
Reader download link.For security reasons, it is important to keep these
programs up-to-date with the latest releases.
April 2011
As with any program you
download from the
internet, check the page
to see if any other
software is selected to
download and install with
your program.
In this case, you might
want to uncheck the box
for McAfee Security Scan
Plus software.
Click the “Download
Now” button to start
the download and
installation, then follow
the on screen
instructions.
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April 2011
If you have not completed
all the steps in the
presentation “Introduction
to AUXDATA #1 – How to
access AUXDATA”,
go back and complete the
steps.
Otherwise, continue with
this presentation.4
April 2011
There are several reports available from AUXDATA that
should be run monthly and made available to the Flotilla
Commander, FSO-MT and all flotilla members.
Click on the “Training”
button to access these
reports.
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Click the “Reports”
tab to access reports.
April 2011 6
April 2011
Reports are available for an individual member or the
flotilla. The Training Management report is available for
the entire flotilla only.
One of the most
useful reports is
the “Training
Management
Report”.
Click “Training
Management” to
access this report.
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April 2011
Select your flotilla
from the pull down
list (if necessary).
To get current
information, Leave
“Date in Cycle”,
“Task” and “Report
Format” at their
default values and
click “Submit”
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Change the date to
end of previous year
to help determine
reasons for REYR
status.
April 2011 9
• Often times the reports loads, but is “hidden” behind the
AUXDATA screen. Check the taskbar at the bottom of your
screen, and click on your browser. This should bring the
reports in front of the AUXDATA screen.
• Are Pop-up blockers turned on?
See slides later in this presentation on how to turn off pop-
up blockers.
• Do you have firewall blocking the reports?
• Check to see if your Anti-virus program is blocking the
report.
The Training Management Report will now load in your browser
window. If it doesn’t pop-up, check the following:
April 2011 10
This report shows the status of all members by competency. For qualifications,
it lists hours completed, exams given or program visits completed. It’s color
coding allows you to see the status of a competency. A key for the color coding
is at the bottom of each report.
If a members name is
highlighted in blue, that
member is in REYR status
for that qualification.
If a members name is
highlighted in pink, that
member is in REWK status
for that qualification.
• Green is Good, this means a member is current for the task.
• Gold is a warning that the member is current for the task, but is within 3-6
months of expiration.
• Yellow is a stronger warning, the member is still current for the task, but is
within 2 months of expiration
• Red indicates that a member is expired or overdue for the task.
• Teal indicates that the member has taken the 8 hour TCT course within the
last 12 months, and therefore does not need the 1 hour TCT refresher.
April 2011 11
All Training Management Reports (TMR) are formatted the same
way. They are sorted by competency, then the tasks required to
maintain that competency are listed, along with the frequency
requirement for the task.
Tasks
Frequency
Completion
The completion date lists when the task was last completed –
not when the task is due.
April 2011 12
Note: Coxswain and Pilot reports are two pages.
A quick glance at this report shows the following:
• One Coxswain in REYR status (name highlighted in blue). A closer look
shows that the REYR status is most likely due to missing 1hr TCT
refresher, and lack of ICS 210 course.
• Two Coxswains who are due for the 8 hour TCT course (dates highlighted
in gold and yellow)
• One Coxswain due for the 5 year NavRules exam (date highlighted in gold)
• Two Coxswains that need additional time on the water to remain qualified
(one has only 6.6 hours and one has 4.6 hours, a total of 12 hours are
required to remain qualified).
April 2011 13
A quick glance at this report shows the following:
• Two Crew Members in REYR status (name highlighted in blue). A closer
look shows that the REYR status is most likely due to missing the 3 year
QE Approval
• Two Crew Members who are due for the 3 year QE Approval (dates
highlighted in gold and yellow)
• Two Crew Members that need additional time on the water to remain
qualified (one has only 2.1 hours and one has 6.8 hours, a total of 12 hours
are required to remain qualified).
April 2011 14
Note: Coxswain and Pilot reports are two pages.
A quick glance at this report shows the following:
• One Pilot in REYR status (name highlighted in blue). A closer look shows
that the REYR status is most likely due to missing Biannual Flight Check,
lack of ANSC 7015, and lack of ICS 210.
• One Pilot who is due for the Biannual Flight Checks(dates highlighted in
gold).
• Also, flags should be raised as to why for two pilots the Aviation Spatial
Disorientation CRM Training or the ICS 210 show no dates of completion.
April 2011 15
This report for instructors shows
the number of hours taught by
each instructor in addition to the
date the Instructor Qualification
Course was completed.
The hours taught are listed as
lead (L) and non-lead (NL) hours.
A quick glance at this report shows
the following:
• Three instructors in REYR
status (names highlighted in
blue)
• One instructor in need of
hours to remain qualified
(either 2 Lead hours or 4
non-lead hours are required).
April 2011 16
This report for Recreational
Boating Safety Visitors shows the
number of visits, in addition to
the date the RBS Qualification
Course was completed.
A quick glance at this report shows
the following:
• Two RBS Visitors in REYR
status (names highlighted in
blue).
• One RBS Visitor in need of
visits to remain qualified (a
total of 4 visits are required).
April 2011 17
This report for Vessel Examiners
show the number of exams, in
addition to the date the Vessel
Examiner Qualification Course
was completed.
A quick glance at this report shows
the following:
• Five Vessel Examiners in
REYR status (names
highlighted in blue).
• Four Vessel Examiners in
need of exams to remain
qualified (a total of 5 exams
are required).
VERY IMPORTANT!!
If you are experiencing problems with
the reports loading properly, pop-up
blockers must either be turned off or
set to allow pop-ups from the
AUXDATA site.
The most common problem encountered is the Google Toolbar.
In addition to the Internet Explorer pop-up blocker being turned
off, the Google Toolbar pop-up blocker must be disabled or set
to allow pop-ups from the AUXDATA website.
April 2011 18
To turn off Pop-up
blockers in Internet
Explorer:
• Click on the
“Tools” Pull
down menu
April 2011 19
Click “Turn
Off Pop-up
Blocker”
Hover your
mouse over
“Pop-up Blocker”
The Pop-Up Blocker on the Google Toolbar is one of the
most common problems for reports in AUXDATA.
When the Google Tool
Bar blocks a page, you
will see the “no”
symbol, click the down
facing arrow to the
right of this symbol
In the window, select
“Always allow pop-ups
from auxdata.uscg.gov
April 2011 20
April 2011
When blocking a pop-up, Firefox
displays an information bar at the
top of the window. When you click
on the “Options” button on the
information bar, a menu is
displayed with the following
choices:
• Allow/Block pop-ups for this site
Selecting “Allow pop-ups for
this site”, will configure Firefox
to allow the reports to load.
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• Allow/Block pop-ups for this site
• Edit Pop-up Blocker Options
• Don’t show this message when pop-
ups are blocked
• (show the blocked pop-up)
April 2011
If you have any
questions, contact your
FSO-IS or SO-IS.
Good Luck!
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