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SAP ERP HCM and SuccessFactors BizX Talent Management Integration Deep dive for Recruiting integration Bianka Woelke SAP HCM Product Management
The information in this presentation is confidential and proprietary to SAP and may not be disclosed without the permission of SAP. This presentation is not subject to your license agreement or any other service or subscription agreement with SAP. SAP has no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation and SAP's strategy and possible future developments, products and or platforms directions and functionality are all subject to change and may be changed by SAP at any time for any reason without notice. The information in this document is not a commitment, promise or legal obligation to deliver any material, code or functionality. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. This document is for informational purposes and may not be incorporated into a contract. SAP assumes no responsibility for errors or omissions in this document, except if such damages were caused by SAP´s willful misconduct or gross negligence. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.
Legal disclaimer
AGENDA
Hybrid Strategy and Direction
Recruiting Integration Scenario Integration Process – SAP HCM and SuccessFactors Recruiting
User Interface for HR Professional
Field Mapping and mandatory fields
Social Onboarding with Jam in the Hybrid model
Outlook
Key Learnings
LEARNING POINTS
Pre-delivered process integration
Best practices
Extensible to customer needs
Web-service based integration
Full HCM in the cloud
SAP + SuccessFactors
SAP HCM
Workforce Planning & Analytics
Core HR and Payroll
Time & Attendance Management
Talent Management
Full HCM On-Premise
Performance & Goals
Recruiting
Learning
Workforce Planning
Workforce Analytics Compensation
Time & Attendance
Workforce Analytics
Core HR
Payroll
Cloud
On-Premise
Goals
Workforce Planning
Performance
Compensation Succession
Analytics Recruiting Learning
Jam
Employee Central
This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement
Succession & Development
Social (Jam)
Hybrid Deployment
Multiple deployment options to match your needs and strategy
SuccessFactors and SAP Integration The integration strategy
Committed to deliver integration built on three strategic pillars.
Builds the foundation for integrated data between SAP and SFSF
Include employee and organizational data (such as reporting relationships)
Eliminate double data entry and maintenance
Integrate two systems of records
Data Foundation
End-to-end process integration
Driven by processes (e.g. pay-for- performance, attract-to-hire)
Support end-to-end HR processes by bi-directional integration
Increase integration quality (event-based, periodical,…)
Process Integration
Unified access for end users to all HCM processes regardless of back-end system
Provide a single point of access across systems
Unified menus and navigation
Seamless User Experience
SuccessFactors and SAP Integration Roadmap Overview
Q1 / 2013 Under consideration Q4 / 2012 H1 / 2012
Wave 1: Set the foundation point to point integration
Wave 2: Run end-to-end processes middleware integration
“Pay for performance“ process integration: Payroll and compensation allocation information integration
Employee and organizational data middleware integration
“Define-to-hire”
process integration: Candidate integration from SuccessFactors Recruiting Execution to SAP ERP HCM
Further organizational data & process integration (e.g. skills & competencies)
Talent Management and Shared Services integration
File based integration for employee and organizational data
File base integration for analytical data
Unified access with single-sign-on
Planned innovations Solution today
This presentation and SAP‘s strategy and possible future developments are subject to change and may be changed by SAP at any time for any reason without notice. This document is provided without a warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement
Q3/ 2013
“Define-to-hire” process integration: Vacancy-to-requisition integration from SAP ERP HCM to SuccessFactors Recruiting Execution
SAP HANA Cloud Integration
SAP
Clo
ud
O
n p
rem
ise
SAP HANA Cloud Integration Integration service running on SAP NetWeaver Cloud Core Runtime for processing, transformation, and routing of
messages Out-of-the-box connectivity support (WSRM, IDOC, sFTP) Eclipse based design time capabilities Embedded Operations cockpit for monitoring and administration
Packaged Integration Packaged integration for SAP to SAP (partly via RDS) Partner ecosystem to build integration content for Non-SAP Compatibility of message mappings (can be deployed on both SAP
HANA Cloud Integration and SAP NetWeaver PI on-premise) Application Scenarios SFSF BizX OD ↔ HCM OP (released March 2013) SFSF BizX OD ↔ HCM OP (RTC planned for Q2/ 2013)
Legend: OD = on-demand / op = on-premise / EC = Employee Central / ByD = Business By Design / PI = Process Integration
SAP integration content
Partner integration content
On-Premise
Enterprise
Non-SAP …
SuccessFactors BizX Sourcing OD
Sales OD Travel OD
SAP HANA Cloud Integration
Enterprise
ERP CRM …
On-premise Agent
HCM
Non-SAP
Mapping and Transformation Data Security
Monitoring and Administration
Connectivity Service
Development & Lifecycle Mgmt.
Governance & SLAs
Extensibility / Adapter SDK
AGENDA
Hybrid Strategy and Direction
Recruiting Integration Scenario Integration Process – SAP HCM and SuccessFactors Recruiting
User Interface for HR Professional
Field Mapping and mandatory fields
Social Onboarding with Jam in the Hybrid model
Outlook
Key Learnings
Process Integration “Attract-to-hire”
Job Requisition
Creation
Recruiting Process
Candidate selected
Application set to hire
New employee profile created
SuccessFactors Recruiting
Organizational Management Personnel Administration - Perform personal
action (Hire / Rehire / Transfer)
Update employee
SAP HCM
Candidate Found
Send to SAP
Application Hired
Position & Job Information (Phase 2)
Job Applications
User /EE Data Transfer
(Phase 1)
Status Change
Status Change
Received or Error
Employee details
Alread
y available
Predelivered mapping & Customizing
HR Administrator acttivities
Alread
y available
Candidate Integration: BizX-Recruiting – SAP HCM Personnel Actions
BizX Recruiting
SAP HCM
Status:
Hired in SAP
Job Application Status:
Send to SAP
Personnel Administration
- Perform Personnel Action
Status:
Error
Status: Received
in SAP
Exported on date
filled
Status Change
Job Applications
Status Change
Candidate
Found
Ad hoc Report in BizX
BizX Recruiting Job Application Status:
Send to SAP
Exported on: <blank>
Candidate
Found
Ad-hoc report selects all Job Applications
in status ‘Send to SAP’
The ad hoc report extracts Job
Applications including specific attributes
(fields)
And related attributes form:
Job Requisition
Candidate
Last Detailed Offer
Job Applications
SAP HCM
JobApplication
JobRequisition
UserID
Start Date
Requisition ID Requisition template ID SAP Position (ID & Name) SAP Org Unit Personnel Area (ID& Name) Personnel Subarea (ID& Name) Employee Group (ID& Name) Employee Subgroup (ID& Name) Hiring Manager First Name Hiring Manager Last Name Hiring Manager User ID Country Department Division Location
Appl. template ID Application ID First Name Last Name Birth date Gender Status ID Exported On SAP Error
Email Address Middle Name Address Home Phone City State Country Code Zip
LastOfferDetail
Candidate
AGENDA
Hybrid Strategy and Direction
Recruiting Integration Scenario Integration Process – SAP HCM and SuccessFactors Recruiting
User Interface for HR Professional
Field Mapping and mandatory fields
Social Onboarding with Jam in the Hybrid model
Outlook
Key Learnings
SAP HCM - BizX-Recruiting Integration HR Admin User Interface to trigger personnel actions
SAP HCM
PA 40
Staging Table
New UI provides a list of transferred Job Applications
For each Job Application the HR Admin can:
• Check reported errors/messages
• Identify duplicates
• Check and change personnel action
• Check and change country grouping
For a Job Application the PA40 can be started.
Transferred fields mapped to infotype fields are automatically filled into the appropriate infotype screen
Customizing: SFSF fields are mapped to HCM infotype fields • Direct mapping • BAdI
Trigger
User Interface for HR Professional
List of Job Applications received from SuccessFactors Recruiting
Messages, Notes and Details for a selected Job Application
User Interface for HR Professional List & Functions
1 2 3 4 5 Select columns &
set filters
1
Display general messages, e.g. if middleware connection is not
available
5
Set Job Appl manually to Completed
3
6
2 Trigger personnel action for selected
Job Application
Show Job Applications which have been send back to BizX with error
6
Show only completed messages
4
Transaction HRSFI_RCT_HIRE Check and Change Process Data
Column 1 indicates whether the personnel action can be performed
1
Double click on the icon the Check and Change pop-up is provided
2
The user can: Can specify if the
applicant is identically with one of the found duplicates
Can check and change the action
Can check and change the country grouping
3
1
3
3
Job Application Data Overview
Job Application Data Overview II
Field Mapping Example: Position ID
AGENDA
Hybrid Strategy and Direction
Recruiting Integration Scenario Integration Process – SAP HCM and SuccessFactors Recruiting
User Interface for HR Professional
Field Mapping and mandatory fields
Social Onboarding with Jam in the Hybrid model
Outlook
Key Learnings
Field Mapping
SFSF Field Name SFSF Field ID SF-Object Mapping in SAP Country Specific
Required
Application Template Id
APP_TEMPLATE_APP_TEMPLATE_ID JobApplication Without mapping –technically required
X
Hiring Manager User Sys Id
HiringManager_USERS_SYS_ID JobRequisition Without mapping –displayed in PDF
Job Start Date OFFER_DETAIL_LATEST_JOB_REQ_JOB_START_DATE
LastOfferDetail X
Address RCM_APPLICATION_ADDRESS JobApplication IT0006, subtype 0001, STRAS
X
Candidate ID RCM_APPLICATION_CANDIDATE_ID JobApplication Without mapping
Application ID RCM_APPLICATION_CAN_JOB_MAP_ID JobApplication Without mapping –technically required
X
City RCM_APPLICATION_CITY JobApplication IT0006, subtype 0001, ORT01
X
Country Code RCM_APPLICATION_COUNTRY_CODE JobApplication IT0006, subtype 0001, LAND1
X
Date of Birth RCM_APPLICATION_DOB JobApplication X
Email Address RCM_APPLICATION_EMAIL_ADDRESS JobApplication IT0105 subtype 0030, USRID_LONG
Exported On RCM_APPLICATION_EXPORTED_ON JobApplication Without mapping –technically required
SFSF Field Name SFSF Field ID SF-Object Mapping in SAP Country Specific
Required
First Name RCM_APPLICATION_FIRSTNAME JobApplication IT0002, VORNA X
Former Employee RCM_APPLICATION_FORMER_EMPLOYEE JobApplication Without mapping –display only in PDF
Gender RCM_APPLICATION_GENDER JobApplication X
Home Phone RCM_APPLICATION_HOME_PHONE JobApplication IT0006, subtype0001, TELNR
X
Last Name RCM_APPLICATION_LASTNAME JobApplication IT0006, subtype0001, NACHN
X
Middle Name RCM_APPLICATION_MIDDLE_NAME JobApplication IT0002, subtype0001, MIDNM
X
State RCM_APPLICATION_STATE JobApplication IT0006, subtype0001, STATE
X
Zip RCM_APPLICATION_ZIP JobApplication IT0006, subtype0001, PSTLZ
X
Application Status RCM_APP_STATUS_STATUS_NAME JobApplication Without mapping –technically required
X
User Sys Id RCM_CANDIDATE_USERS_SYS_ID Candidate
Country RCM_JOB_REQ_COUNTRY JobRequisition
Field Mapping
SFSF Field Name SFSF Field ID SF-Object Mapping in SAP Country Specific
Required
SAP Personnel Area
RCM_JOB_REQ_EXT_PICKLIST1 JobRequisition Without mapping –display only in PDF
SAP Personnel Area ID
RCM_JOB_REQ_EXT_PICKLIST2 JobRequisition IT0001, WERKS
SAP Personnel Subarea
RCM_JOB_REQ_EXT_PICKLIST3 JobRequisition Without mapping –display only in PDF
SAP Personnel Subarea ID
RCM_JOB_REQ_EXT_PICKLIST4 JobRequisition IT0001, BTRTL
SAP EE Group RCM_JOB_REQ_EXT_PICKLIST5 JobRequisition Without mapping –display only in PDF
SAP EE Group ID RCM_JOB_REQ_EXT_PICKLIST6 JobRequisition PERSG
SAP EE Subgroup RCM_JOB_REQ_EXT_PICKLIST7 JobRequisition Without mapping –display only in PDF
SAP EE Subgroup ID
RCM_JOB_REQ_EXT_PICKLIST8 JobRequisition IT0001, PERSK
SAP Position ID RCM_JOB_REQ_EXT_TEXT1 JobRequisition IT0001, PLANS
SAP Position Name RCM_JOB_REQ_EXT_TEXT2 JobRequisition Without mapping –display only in PDF
Field Mapping
Field Mapping
SFSF Field Name SFSF Field ID SF-Object Mapping in SAP Country Specific
Required
SAP Org Unit ID RCM_JOB_REQ_EXT_TEXT3 JobRequisition Without mapping –display only in PDF
SAP Org Unit Name RCM_JOB_REQ_EXT_TEXT4 JobRequisition Without mapping –display only in PDF
Department RCM_JOB_REQ_JOB_DEPARTMENT JobRequisition
Division RCM_JOB_REQ_JOB_DIVISION JobRequisition
Location RCM_JOB_REQ_JOB_LOCATION JobRequisition
Job Req ID RCM_JOB_REQ_JOB_REQ_ID JobRequisition
Template ID RCM_JOB_REQ_TEMPLATE_ID JobRequisition
Hiring Manager First Name
USERS_SYSINFO_JobReqOperator_ForHiringMgr_USERS_SYS_FIRSTNAME
JobRequisition
Hiring Manager Last Name
USERS_SYSINFO_JobReqOperator_ForHiringMgr_USERS_SYS_LASTNAME
JobRequisition
SAP Error sapError JobApplication
Recruiting Integration Scenario Define Fields for Importing Data from SFSF
IMG
Field 1 Field 2 Field 3 Field…
Field Set Ad Hoc Report SF Object Type
Assign SF-Object to Field Sets
Rec-Data AdhocReport123 Adhoc Report for Recruiting
Enter your field set and assign the ad hoc report used for recruiting integration.
Recruiting Integration Scenario Field Mapping
SFSF fields can
Be mapped Via table
Be mapped Via BAdI
Not mapped (display only)
Field Mapping to Infotype Fields Direct Infotype mapping for country specific fields
AGENDA
Hybrid Strategy and Direction
Recruiting Integration Scenario Integration Process – SAP HCM and SuccessFactors Recruiting
User Interface for HR Professional
Field Mapping and mandatory fields
Social Onboarding with Jam in the Hybrid model
Outlook
Key Learnings
Social On-boarding with SAP JAM and SAP ERP HCM
© SAP 2007 /
Page 29
New Hire Personnel office
Send accepted contract
Bef
ore
fir
st d
ay
On-boarding wizard
New Hire Collaboration with •HR Manager •HR Admin •Peers
Tod
ay/
My
firs
t d
ays
Stores data (PA40) • Pernr & Master data
• Central Person ID
• User
•Receives invitation via email to join Jam
Extraction of Employee Data for SuccessFactors from HCM OP-> BizX -> Jam
Collaboration
AGENDA
Hybrid Strategy and Direction
Recruiting Integration Scenario Integration Process – SAP HCM and SuccessFactors Recruiting
User Interface for HR Professional
Field Mapping and mandatory fields
Social Onboarding with Jam in the Hybrid model
Outlook
Key Learnings
Pre-delivered Process Integration Attract-to-hire
Job Requisition
Creation
Recruiting Process
Candidate selected
Application set to hire
New employee profile created
SuccessFactors Recruiting
Organizational Management Personnel Administration - Perform personnel
action (Hire / Rehire / Transfer)
Update employee
SAP HCM
Candidate Found
Send to SAP
Application Hired
“Vacancy-to-Requisition” Scenario
Job Applications
User /EE Data Transfer
(Phase 1)
Status Change
Status Change
Received or Error
Employee details
Alread
y available
Predelivered mapping & Customizing
HR Administrator acttivities
Alread
y available
AGENDA
Hybrid Strategy and Direction
Recruiting Integration Scenario Integration Process – SAP HCM and SFSF Recruiting
User Interface for HR Administrator
SuccessFactors Implementation Aspects
Fields
Customizing Activities and Implementation Aspects
Outlook
Key Learnings
LEARNING POINTS
Pre-delivered process integration
Best practices
New User Interface for HR Professional to trigger personnel actions
Extensible to customer needs
Web-service based integration
REFERENCES
Admin Guide: www.service.sap.com/instguides --> SAP Business Suite Applications SAP ERP Add-Ons Integration add-on for SAP ERP HCM and SuccessFactors BizX
SAP Library: http://help.sap.com/erp_sfi_addon20
Service Marketplace:
service.sap.com\erp-hcm => Media Library SuccessFactors Integration
- Details on user data transfer
- Cookbook for Single Sign On
- Cookbook for Integration of multiple SAP ERP HCM systems
- Details on bi-directional Compensation Integration
Contacts:
Bianka Woelke ([email protected])
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