WebPay Login Instructions v20100812 - DeKalb … Login...WebPay Login Instructions Page 1 Overview • WebPay is a web-based service that gives DeKalb County School System (DCSS) employees

DeKalb County School System

WebPay Login Instructions

Last Change Date: August 12, 2010


Page i.

Overview ........................................................................................................................................................................................................................... 1 Security ......................................................................................................................................................................................................................... 1 Access .......................................................................................................................................................................................................................... 1 Contact/Support .............................................................................................................................................................................................................. 2

Required Information to Logon for the First Time ........................................................................................................................................................................ 3 To Access the WebPay Website ............................................................................................................................................................................................. 3 Logging in for the First Time .................................................................................................................................................................................................. 4 Logging in for the First Time – Next Step is to Change Your Initial Password and Enter Your Email Address ........................................................................................... 5 Logging in for the First Time – Main Doc e Fill Page/Confirmation Email.......................................................................................................................................... 6 Logging in After the First Time................................................................................................................................................................................................ 7 Forgotten Your Username/Password – Password Retrieval .......................................................................................................................................................... 8 Forgotten Your Username/Password – Password Retrieval (Continued) .......................................................................................................................................... 9 Forgotten Your Username/Password – Password Retrieval – Next Step is Logging in with New Password............................................................................................ 10 Forgotten Your Username/Password – Password Retrieval - Set a New Password .......................................................................................................................... 11 Forgotten Your Username/Password – Password Retrieval - Set a New Password (Continued).......................................................................................................... 12 Forgotten Your Username/Password – Username Retrieval........................................................................................................................................................ 13 Forgotten Your Username/Password – Username Retrieval (Continued) ....................................................................................................................................... 14 Forgotten Your Username/Password – Username Retrieval – Next Step is Logging in with New Password ........................................................................................... 15 Forgotten Your Username/Password – Username Retrieval - Next Step is to Change Your Password ................................................................................................. 16 Forgotten Your Username/Password – Username Retrieval – Main Doc e Fill Page/Confirmation Email ............................................................................................... 17


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Overview

• WebPay is a web-based service that gives DeKalb County School System (DCSS) employees access to view their pay data using the internet.

• WebPay stores and gives online access to pay data, eliminating the printing and distribution of paper pay stubs and other pay information;

thus saving the school system many dollars that can be spent on other needs.

• Note: Doc e Fill will be referenced in this document and references to Doc e Fill will be seen on the WebPay panels. Doc e Fill is the program

that is running to display and process the WebPay panels and functions. Doc e Fill is supplied to DCSS by a software company named

SoftDocs Inc.

Security

• Security is provided through internal administrative controls and features protecting the confidentiality of every document. Access to WebPay is password protected.

Access

• WebPay is available on the internet at the following locations

• DCSS PC

• Home PC

• Other locations; such as a public library

• Note: If your job does not normally require a DCSS PC or you do not have a Home PC, WebPay can be accessed at your school’s Media Center.

• Can be accessed using the following browsers

• Microsoft Internet Explorer

• Mozilla Firefox

• Apple Safari on a PC

• Google Chrome

• Personal Access


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• When WebPay is accessed for the first time, each employee will need to know or having the following

• Employee Number

• A valid email address – either a DCSS email address or a personal email address. An email address is required to be entered during first-

time login.

• If you do not have a DCSS email address or you do not have a personal email address, contact your local CTSS or supervisor to obtain a

DCSS email address.

• A memorable password. The default password is required to be changed during first-time login.

Contact/Support

• Contact and support information can be found in the box at the bottom of the WebPay login panel.


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Required Information to Logon for the First Time

• Employee ID (e.g. 20501432)

• Valid DCSS email address or personal email address (e.g. [email protected] or [email protected] )

To Access the WebPay Website

• In the web address box in your browser, enter: https://webpay.dekalb.k12.ga.us and press the <Enter> key

• The WebPay login panel will be displayed


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Logging in for the First Time

• Enter the letter “e” plus your employee id in the Username field (e.g. e20501432)

• Enter a small letter “e” plus your employee id plus the last 4 numbers of your employee id in the Password field (e.g. e205014321432) ***Note: As the password is being typed in, the password will be replaced by asterisks

• Click the <Submit> button

***Note: After clicking the <Submit> button, WebPay will redirect to a panel used to change your initial password and to enter your email address

that will receive emails from WebPay.


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Logging in for the First Time – Next Step is to Change Your Initial Password and Enter Your Email Address

• Enter a new password. ***Note: As the password is being typed in, the password will be replaced by asterisks

• Reenter the new password.

• Enter an email address Either a DCSS email address or your personal email address (e.g. [email protected] or [email protected])

• Reenter the email address.

• Click the <Update> button

***Note: After clicking the <Update> button

• The main Doc e Fill panel will be displayed for browsing your paystubs

• A confirmation email will be sent to the email address just entered


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Logging in for the First Time – Main Doc e Fill Page/Confirmation Email

• The main Doc e Fill panel will be displayed for browsing your paystubs.

• A confirmation email will be received at the email address entered during first time log in

• The email will be from “[email protected]” and will have the subject “New Doc e Fill Password and Email Address”.

• This password must be used during you next login to WebPay.

• Click this link to go to the WebPay login panel

Doc e Fill Updates

You have updated your Doc e Fill password to : William2 and Email Address to : [email protected] Logon to Doc e Fill

This e-mail has been automatically generated by Doc e Fill. Please do not respond to this message. For assistance, direct questions to your department/school's Payroll liaison.


Page 7

Logging in After the First Time


• Enter the password selected during first time login ***Note: As the password is being typed in, the password will be replaced by asterisks


***Note: After clicking the <Update> button, the main Doc e Fill panel will be displayed for browsing your pay stubs


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Forgotten Your Username/Password – Password Retrieval

If your login username and/or password have been forgotten, the login parameters can be retrieved.

• Click on “Forgotten your username/password?”

***Note: After clicking the “Forgotten your username/password” link, the “Username and Password Retrieval” panel will be displayed


Page 9

Forgotten Your Username/Password – Password Retrieval (Continued)

• Enter a zero plus your employee id in the “Confirm your employee ID here” field (e.g. 020501432) ***Note: As the employee id is being typed in, the employee id will be replaced by asterisks

• Enter the letter “e” plus your employee id in the Username field in the Password Retrieval box (e.g. E20501432)

• Click the <Submit> button in the “Password Retrieval” box. After clicking the <Submit> button

• This message panel will be displayed

• A confirmation email will be sent to the email address that you entered during first time login or when you changed your email address using the “Change User Settings” option on the main Doc e Fill panel

• Click the <Main Page> button to display the WebPay login panel


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Forgotten Your Username/Password – Password Retrieval – Next Step is Logging in with New Password

• An email will be received showing your new password

• The email will be from “[email protected]” and will have the subject “Your Doc e Fill Password”.




• Enter the new password received on the “Reset Password” email ***Note: As the password is being typed in, the password will be replaced by asterisks


Your Doc e Fill Password

John, your new case-sensitive password for Doc e Fill is: 8uu3o199 Remember to change your password the next time you log in. Logon to Doc e Fill



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Forgotten Your Username/Password – Password Retrieval - Set a New Password

• After the password has been reset and you have logged in with that password, you can set your own password by clicking on the “Change User Settings” icon

• The “Change Password” pop-up window will be displayed

To change your password

• Enter a new password. ***Note: As the password is being typed in, the password will be replaced by asterisks




Page 12

Forgotten Your Username/Password – Password Retrieval - Set a New Password (Continued)

• After the password has been reset, the main Doc e Fill panel will be displayed again and you will receive the message “Password Updated”


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Forgotten Your Username/Password – Username Retrieval

If your login username and/or password have been forgotten, the login parameters can be retrieved.

• Click on “Forgotten your username/password?”

***Note: After clicking the “Forgotten your username/password” link, the “Username and Password Retrieval” panel will be displayed


Page 14

Forgotten Your Username/Password – Username Retrieval (Continued)

• Enter a zero plus your employee id in the “Confirm your employee ID here” field (e.g. 020501432) ***Note: As the employee id is being typed in, the employee id will be replaced by asterisks

• Click the <Submit> button in the “Username Retrieval” box.

After clicking the <Submit> button

• This message panel will be displayed

• A confirmation email will be sent to the email address that you entered during first time login or when you changed your email address using the “Change User Settings” option on the main Doc e Fill panel

• Click the <Main Page> button to display the WebPay login panel


Page 15

Forgotten Your Username/Password – Username Retrieval – Next Step is Logging in with New Password

• An email will be received showing your new password

• The email will be from “[email protected]” and will have the subject “Your Doc e Fill Username-Password”.




• Enter the new password received on the “Reset Username/Password” email ***Note: As the password is being typed in, the password will be replaced by asterisks

• Click the <Submit> button ***Note: After clicking the <Submit> button, WebPay will redirect to a panel to change your password

Your Doc e Fill Username - Password

John, Your username is: e20501432 Your new case-sensitive password for Doc e Fill is: e205014321432 Remember to change your password the next time you log in. Logon to Doc e Fill



Page 16

Forgotten Your Username/Password – Username Retrieval - Next Step is to Change Your Password

• Enter a new password. ***Note: As the password is being typed in, the the password will be replaced by asterisks


• Click the <Update> button

***Note: After clicking the <Update> button

• The main Doc e Fill panel will be displayed for browsing your paystubs

• A confirmation email will be sent to the email address just entered


Page 17

Forgotten Your Username/Password – Username Retrieval – Main Doc e Fill Page/Confirmation Email

• The main Doc e Fill panel will be displayed for browsing your paystubs.

• A confirmation email will be received at the email address entered during first time log in

• The email will be from “[email protected]” and will have the subject “New Doc e Fill Password”.



New Doc e Fill Password

You have changed your Doc e Fill password to : William2 Logon to Doc e Fill


Documents

WebPay Login Instructions v20100812 - DeKalb … Login...WebPay Login Instructions Page 1 Overview • WebPay is a web-based service that gives DeKalb County School System (DCSS) employees