PEAC CertificationMs. Josephine BernardinoMs. Donna Edralin

WALK THROUGH THE RECERTIFICATION PROCESS

▪ Part 1: Principles of Certification

▪ Part 2: Preparing for a School Visit

▪ Part 3: Sharing/Question and Answer

▪ Part 4: Review of Documents/Exhibits

Overview

Basic Philosophy

Quality Education System is:• One that succeeds in meeting its goals;• One that is relevant to the needs of

students, communities and society;• One that fosters the ability of students to

acquire knowledge and critical learning skills.

POLICY THRUST

• DepEd encourages a system of self-assessment and certification process forschool improvement. Such scheme is an aid tothe Department’s regulatory function forschools to comply, not only with *minimumstandards for recognition, but also as asupport *for schools to eventually pursuestandards of quality over and above minimumas required in voluntary accreditation.

POLICY THRUST

• Through a Quality Assurance Certification System, theeducational community, the general public and otheragencies or organizations are assured that the schoolhas clearly defined appropriate educational objectives.

• The certification process helps the school to establishconditions under which achievement can reasonablybe expected, appears in fact to be accomplishing themsubstantially, and is so organized, staffed andsupported that it can be expected to continue to do so.

• Determine whether or not ESC-participating school comply with DepEdminimum standards and with the criteria established in the GASTPE Law.

• Provide a defensible procedure in assisting schools to upgrade their educational standards.

Purpose & Goal of

School Certification

Edures nd instrumentsPurpose & Goal of

School Certification

Program ObjectivesThe PEAC National Secretariat Certification Unit is tasked topursue the following objectives:1. To improve the certification assistance appraisal system and

refine the compliance certification procedures and instruments.

2. To assess ESC participating schools’ extent of compliance withthe DepEd minimum standards, and to classify or reclassifythem as• Approaching Excellence in Practicing the Standard• Exceeding the Minimum Standard• Practicing the Minimum Standard• Approaching the Minimum Standard

Edures nd instrumentsPurpose & Goal of

School Certification

3. To serve as DepEd’s certifying agency for ESCparticipating schools on the bases of self-assessment results and recommendations of thevisiting certifiers.

4. To establish and strengthen the quality assurancemechanism that encourages ESC participatingschools to upgrade their quality of standardstowards accreditation status.

▪General Principleso School initiated and school-basedo Collaborative and collegial review and

judgment

Guiding Principles of Certification

▪ Improvement is a continuous process

▪ It must be inquiry-driven▪ Evidence from academic

audits shows that student learning meets high expectations

▪ It is intended to be frugal

Guiding Principles

Inside PEAC

Certification Unit (CU)

Monitoring and Processing Unit

(MPU)

Training and Development

Unit (TDU)

Closely Inter-related Units in the

ESC Program

PEAC Executive DirectorMs. Doris Ferrer

Certification Unit HeadMs. Jho Bernardino

Certification ConsultantMs. Norma Aguilos

Certification AssociateMs. Donna Edralin

StaffMs. Rhoda

Razon

StaffMs. Myra

Encarnacion

StaffMs. CherryPalabrica

Staff SirRockyAcluba

StaffSir Fritz Lucas

Staff

Composition of the

Certification Unit

SELF-STUDY CONDUCTED BY THE SCHOOL

VISIT MADE BY A TEAM OF CERTIFIERS

FOLLOW-UP PROCEDURE CARRIED OUT BY THE SCHOOL

Three Steps in the

Certification Process

1

2

3

Certification – An applicant school offering4 grade levels in the JHS and has beengranted government recognition.

Re-certification – An ESC participatingschool that has obtained an overall rating ofat least 2.0.

Revisit – An applicant or ESC participatingschool that obtained a rating less than 2.0

Types of Evaluation Visits

Applicant School

ESC School

Accredited School

Applicant School

• Letter of Intent

• CAI

• Vision-Mission Statement

• Government Recognition

• Latest Audited Financial Statement

• SEC Registration/Updated GIS

• School Profile

• Faculty Profile (JHS)

• Class Schedule (JHS)

REQUIREMENTS

• Ms. Rhodora Angela F. FerrerExecutive DirectorPEAC National Secretariat5th Floor, Salamin BuildingSalcedo St., Legaspi VillageMakati City

For Applicant Schools

ESC SchoolAction Taken on previous team’s recommendationsCAIVision-Mission StatementGovernment RecognitionLatest Audited Financial StatementSEC Registration/Updated GISSchool ProfileFaculty Profile (JHS)Class Schedule (JHS)

REQUIREMENTS

Accredited SchoolCertificate of Accreditation by FAAP (at least Level 1)Latest Audited Financial StatementSEC Registration/Updated GISSchool ProfileFaculty Profile (JHS)

REQUIREMENTS

PEAC Certification Process for

Applicant Schools

*Check FAPE-PEAC website and Read latest

DepEd Policies and Guidelines

*Submit letter of Intent and Initial Documents to

PEAC NS

Initial Review by PEAC NS

Schedule of regional visits via FAPE

website/official school email

School Visit by PEAC staff and Team of

Certifiers

Final review of reports by PEAC Executive

Director

Release of Results and Recommendations

ESC Participating School

PEAC Recertification Process

*ESC Participating School acts upon Certification

Team’s Recommendations

Submit letter Initial Documents to PEAC NS

Initial Review and Scheduling by PEAC NS

*Notification from PEAC NS that school is due for

Recertification via website/email

School Visit by PEAC staff and Team of Certifiers

Final review of reports by PEAC Executive Director

Release of Results and Recommendations

Recertified as an ESC Participating School

For ESC Schools

PEAC Certification Process for

Accredited Schools

*Check FAPE-PEAC website and Read latest

DepEd Policies and Guidelines

*Submit letter of Intent and Initial Documents to

PEAC NS

Initial Review by PEAC NS

Final review of application by PEAC Executive Director

Release of Acknowledgement from

PEAC NS

ESC Participating School

For Accredited Schools

Other Initial Documents

A. School Philosophy, Vision, Mission, Goals/ObjectivesB. Instructional ProgramC. School Personnel: Faculty and Non-Teaching PersonnelD. Student ServicesE. Administration and GovernanceF. School Budget and FinancesG. Institutional Planning and Development

1. Certification Assessment Instrument

InitialDocuments

InitialDocuments

2. Mission and Vision Statement

InitialDocuments

Reminder:▪ Government

Recognition vs Government Permit

▪ If Govt. Recognition is revoked, they must secure recognition before the start of the school year

3. Government Recognition

4. Latest Audited Financial Statement

InitialDocuments

Reminder:▪ Should be

audited by an accredited accounting firm or by a licensed accountant

5. SEC Registration/Updates GIS

InitialDocuments

6. School Profile

InitialDocuments

Reminder:

▪ Should be fully accomplished

7. Faculty Profile (Junior High School)

InitialDocuments

Reminder:▪ Line up of full time teachers for

current school year and personnel▪ minimum of 180 minutes per week

8. Faculty Profile (Junior High School)

InitialDocuments

Reminder:▪ It should be for the current school

year

1. Go the PEAC Website and look for list of schools for recertificationfor School Year_______.

Before the Visit

See schedule of visit per month

Schedule of VisitBefore the Visit

2. Submit 2 sets of the following documents to PEAC NSif you see your school is due for recertification.

NOTE: WITH OR WITHOUT THESE DOCUMENTS, YOUWILL BE VISITED AS SCHEDULED3. Prepare the documents needed on the day of the visit

(refer to the list in the CAI).✓Properly labeled✓ Arranged according to area✓ Updated✓ All placed in the headquarters

4. Prepare the headquarters where the certifiers willstay during the visit:

✓ Within or near the Junior High School classroomsand facilities

✓ There should be privacy✓ There is provision for a work table

NOTE: PRIOR TO THE DAY OF THE VISIT, A PEACSTAFF WILL COORDINATE WITH THE SCHOOL. MAKESURE YOUR CONTACT NUMBER IS ALWAYSUPDATED.

Before the Visit

Inspection of Exhibits

Classroom Observation

Group Interviews

During the School Visit

A. School Philosophy, Vision, Mission, Goals/Objectives▪ School Catalogue/Prospectus: Brief History▪ Vision-Mission Statement▪ School Policy & Administrative Manual ▪ Articles of Incorporation & By-Laws▪ DepEd Recognition Certificate▪ Perception Survey of Students & Parents on the

School’s PVMGO▪ Joint Statement of the Stakeholders’ Shared Vision

of the School

Exhibits

▪ School Curriculum Learning Guides/Syllabi▪ Inventory List of Instructional Strategies▪ Minutes of Meetings on Articulation among

Subject and Grade Level Teachers▪ Students Academic Achievement and

Performance▪ Sample Test Questions▪ List of Textbooks per Subject/Level▪ List of Instructional Materials▪ List of Human and Community Resources used

in Class▪ List of Instructional Technologies and

Materials

B. Instructional Program

Exhibits

▪ Faculty 201 Files▪ Teaching loads of Faculty▪ Class List▪ List of professional organizations affiliated with▪ List of Seminars/Professional Trainings attended

by teachers▪ Minutes of Faculty Articulations/Meetings▪ Personnel Evaluation Performance Report▪ Supervisory Plan▪ Faculty Development Program▪ Personnel Handbook

C. School Personnel

Exhibits

▪ List of required library holdings (past 3 years)▪ Statistics on the use of the library▪ Library acquisition program▪ School Discipline Policy▪ Campus and Security Guidelines▪ Student Handbook▪ List and schedule of co-curricular and extra-

curricular activities▪ List and schedule of Social Action Activities▪ School Canteen and Supply concessionaire's

contract▪ Health Certificate of Canteen Personnel

D. Student Services

Exhibits

▪ SEC Report/Annual GIS Report▪ Government Recognition▪ File copy of the Minutes of School Board Meetings▪ Benefits granted by school▪ Parents Manual▪ Organizational Chart▪ School's Outreach Activities▪ Socio-Economic Profile of the Community▪ Administrative/Faculty/Personnel Manuals▪ Manual of School Procedures and Policies▪ Inventory list of Administrative Files and Records▪ Copy of Notarized Employment Contracts

E. Administration and Governance

Exhibits

▪ Budget Performance Reports▪ School Income and Expenses Statement (past

3 years)▪ Audited Financial Statement▪ List and Amounts of Grants. Gifts and

Donations (past 3 years)▪ Copy of DepEd-approved Tuition,

Miscellaneous and other fees▪ Annual Budget Proposal

F. School Budget and Finances

Exhibits

▪ Performance Indicators (past 3 years)▪ School Statistical Data and duly-

accomplished BEIS▪ School Improvement Plan with budget

allocations▪ Report on the Implementation and

Evaluation of the SIP▪ Annual Operational Plan

G. Institutional Planning and Development

Exhibits

During the School Visit

1. Introductions2. Classroom Observation3. Learning Plan should be placed on the observer’s chair at

the back of the room.4. No more greetings (to avoid interrupting the flow of the

lesson)5. Group Interview with selected students6. Group Interview with the faculty7. Individual interviews8. Ocular visit to the different facilities9. Wrap Up10.Departure

During the School Visit

After the Visit

1. Secure all documents2. Wait for the result of the visit

For applicant schools – latest is Decemberfor recertified Schools – latest is April

3. Study the recommendations 4. Work on/Implement the recommendations

NOTE: THERE SHOULD ALWAYS BE A FORMAL TURN-OVER OFALL SCHOOL DOCUMENTS IF THERE IS A CHANGE INTHE LINEUP OF ADMINISTRATORS.

AFTER THE VISIT

WHAT THE SCHOOL WILL RECEIVE:

AFTER THE VISIT

PAGE 1: THE COVER

LETTER

PAGE 2: The RATING

Page 3 Recommendations

Reminders:Must be addressed within 3 or 5 years ▪ implemented▪partially implemented▪not implemented

➢ The school must make itself available for re-certification visit.

➢ If rating is 2.00-2.99 Within Standards will be visited after 3 years

➢ If rating is 3.00-4.00 Above Standards will be visited after 5 years and will have additional slots

REMINDERS

Slot Allocations:

A. For Certified/Recertified school with a rating of:

2.00 – 2.99 50 slots

B. Incentive slots

For schools with a rating of 3 and above 30 slots

For Accredited Schools:Level I accreditation 30 slotsLevel II accreditation 60 slots

The team recommends:

1. the strengthening of the management skills andinstructional leadership competencies of middleadministrators to enhance the effectiveperformance of their functions andresponsibilities.

2. the review of the school’s organizational chart for aclearer definition of lines of authority, responsibilityand coordination.

3. the formulation of a supervisory program and theconduct of regular classroom observation visits toimprove instruction.

Sample Recommendations

4. The formulation and implementation of a Faculty Development Program with emphasis on the following:

a. Student-centered activities

b. Daily lesson planning

c. Innovative teaching strategies

d. Art of questioning

e. Test construction

f. communication skills

5. a clear and systematic articulation of the vision-mission and core values in the academic and non-academic areas.

6. the formulation and implementation of a Three-Year School Improvement Plan that integrates all school plans with specific budget and realistic timeframe for implementation.

7. the formulation of an annual operational plan drawn from the school improvement plan for better implementation, monitoring and evaluation.

8. the acquisition of the following library holdings:

a. Reference books in the different learning areas

b. Filipino-authored books

c. Supplementary reading materials for students

d. Furniture and fixture

9. the preparation of an annual budget proposal based on its one-year operational plan.

10. the functional use of the following:

a. Science laboratory

b. TLE/HE Laboratory

c. Audio Visual Room

d. Guidance Office

CYCLE FOR RECERTIFICATION

VISITS

SCHOOL YEARLAST VISISTED

3-YEAR CYCLE(BETWEEN 2.00 -

2.99 RATING)

5-YEAR CYCLE(3.00 AND

ABOVE RATING)

2013 - 2014 SY 2017 - 2018 SY 2019 - 2020

2014 - 2015 SY 2018 - 2019 SY 2020 - 2021

2015 - 2016 SY 2019 - 2020 SY 2021 - 2022

▪ For applicant school, you may apply again when you’re school is able to address the recommendations.

▪ If an ESC participating school, you are given one year to comply with the certification team’s previous recommendations.

NOTE: If twice failed, the school is allowed to

graduate their remaining grantees until their phase out as participants of the ESC program. The school may only, after 3 years, consider re-applying in the ESC program but as an applicant school again.

REVISIT

▪ If there are adverse findings – the school will be notified and will be asked to explain; the findings will be forwarded to DepEd for resolution

▪ If the school incurred sanctions or penalties – the school will be notified and will be asked to explain

Revisit

▪ GASTPE o ESC Grantees – Grade 7 to 10o Teacher Salary Subsidy (TSS) Fund – licensed teachers in

JHS▪ In-Service Training (INSET)▪ Regional Program Committee (RPCom) - consultation ▪ Grantee automatically becomes SHS VP grantee▪ Quality assurance▪ Others

Benefits of the

ESC Participating Schools