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1
PELAWAAN MENGEMUKAKAN CADANGAN UNTUK
PENYEWAAN TAPAK BAGI TUJUAN PENGIKLANAN (UNIPOLE
BILLBOARD) DI KAWASAN UNIVERSITI PUTRA MALAYSIA,
SERDANG
UPMHOLDINGS dengan segala hormatnya menjemput mana-mana Syarikat
yang berkelayakan, berpengalaman, berkeupayaan teknikal dan kewangan yang
kukuh untuk mengemukakan cadangan seperti di atas.
BIL. PERKARA BUTIRAN KERTAS CADANGAN
1. No. Kertas Cadangan UPMH/BD/063/01-19001-T19002
2. Tajuk Cadangan PELAWAAN MENGEMUKAKAN CADANGAN UNTUK
PENYEWAAN TAPAK BAGI TUJUAN PENGIKLANAN
(UNIPOLE BILLBOARD) DI KAWASAN UNIVERSITI
PUTRA MALAYSIA, SERDANG
3. Kertas Cadangan Syarikat yang berminat boleh menghantar Kertas
Cadangan berserta:
i. Profil Syarikat
ii. Borang Pendaftaran ROC/MOF
iii. Rekod pengalaman perkhidmatan
iv. 3 bulan Penyata Bank terkini
v. Pendaftaran Lembaga Pembangunan Industri
Pembinaan Malaysia (LPIPM)
4. Kod Bidang 010401
5. Kaunter
Dokumen
Business Development Unit
UPM Holdings Sdn Bhd
1st Floor, Dewan Bankuet Putra
Universiti Putra Malaysia
43400 UPM Serdang,
Selangor
Kertas Cadangan yang lengkap hendaklah dihantar ke Kaunter Kertas Cadangan
di dalam sampul surat berpelekat dengan nombor rujukan dan tajuk Kertas
Cadangan di penjuru sebelah kiri sampul tersebut. Tawaran Kertas Cadangan
yang diterima lewat tidak akan diproses. Bukti pos tidak diterima.
UPMHOLDINGS tidak terikat untuk menerima tawaran yang terendah atau
memberi penjelasan ke atas penolakan mana-mana tawaran dan juga tidak akan
bertanggungjawab ke atas sebarang kos perbelanjaan yang dialami oleh
petender.
2
REQUEST FOR PROPOSAL (RFP)
FOR DESIGN AND BUILD
OF UNIPOLE ADVERTISEMENT SPACE
AT UPM SERDANG, SELANGOR
NOTES:
Your RFP shall be based on the guideline stated in the following documents:
Section A Instruction to bidders
Section B Term of Reference (Scope of Work)
Section C Format of response
Appendix A Proposed Locations of Unipole Advertisement Space
Appendix 1 RFP Form
Appendix 2 Company information
Appendix 3 Financial proposal
Appendix 4 Integrity pact declaration
Bill of Quantities
3
SECTION A : INSTRUCTION TO BIDDERS
1) Notice of RFP
UPM HoldingsSdn. Bhd. (UPMH) would like to invite vendors and interested parties to
submit Proposal for Design And Build of Unipole Advertisement Space at Universiti Putra
Malaysia land which is in UPM Serdang, Selangor.
2) Proposed Delivery Timeframe
The propose timing and deliverable of the unipole advertisement space shall be within six (6)
months from the date of commencement of the services as requested by UPMH.
3) RFP Information
All inquiries regarding the RFP can be submitted to:
Pn. Halina 019-909 6126
En Nik Mustapa 019-354 3763
E-mail: [email protected]
4) Registration With Relevant Authorities
Bidders are required to have a Limited Company entity with a valid company registration with
Ministry of Finance, Malaysia (MOF).
5) Submission
a) Time and Date
Tender documents can be downloaded from upmholdings website
(https://www.upmholdings.com.my/) and must be submitted during office hours : Monday
to Friday 8:30 a.m. to 5:30 p.m.
b) Mode of Delivery and Address
The document shall be bundled, sealed and clearly marked at the top-right-hand corner
of the envelope UPMH/BD/063/01-19001-T19002 and delivered by hand to the following
address:
Business Development Unit
UPM Holdings Sdn Bhd
1st Floor, Dewan Bankuet Putra
Universiti Putra Malaysia
43400 UPM Serdang,
Selangor
------------------------END OF SECTION A-------------------------
4
SECTION B: TERM OF REFERENCE & SCOPE OF WORK
1. INTRODUCTION AND BACKGROUND
UPM Holdings Sdn Bhd (UPMH), a wholly-owned company by Universiti Putra Malaysia
(UPM). UPMH carry on business as consultant for the industry and government and the
management of commercial and professional services based on UPM expertise and
resources.
2. OBJECTIVE
The objective of this proposal is to create long term business opportunities with the
successful bidder as well as the advertisement business industry development.
3. SCOPE OF WORK
The scope of work of the successful bidder shall be and not limited to the followings:
i) Assess and undertake responsibility to do feasibility works for the proposed unipole
advertisement space locations for its suitability in terms of soil condition, visibility and
marketability.
ii) Gathering all relevant information from relevant Local Authorities to design and build
unipole advertisement space at the proposed locations.
iii) Approach and consult with the Local Authorities i.e. Majlis Perbandaran Subang Jaya
(MPSJ), Majlis Perbandaran Sepang (MPS), Majlis Perbandaran Kajang (MPKJ),
Lembaga Lebuhraya Malaysia (LLM) and PLUS Berhad.
iv) Appoint and coordinate town planner consultant for Development Order (D.O.)
submission and approval.
v) Appoint and coordinate with license surveyor to prepare location plan and site plans for
the purpose of submission and approval by the relevant Local Authorities.
vi) To liaise with the Land Office for Temporary Occupational License (TOL) approval for
the unipole advertisement space structure.
vii) Appoint design engineers for the design and getting professional engineer’s approval for
the unipole and advertisement space structures complete with sub-surface investigation,
structural, mechanical and electrical works, and all other requirement set by the Local
Authorities.
viii) The proposed locations shall be as follows:
a) Coordinate: 2.990117 - 101.727679
b) Coordinate: 2.971802 - 101.713477
c) Coordinate: 2.976347 - 101.723547
d) Coordinate: 2.976616 - 101.724946
e) Coordinate: 2.981149 - 101.739224
The locations of Google Map are shown in Appendix ‘A’.
5
4. PAYMENT AND RENTAL
The successful bidder shall propose contract period and rental rate where the rental for the
land shall be made payable to UPMH. During the period, UPMH has the right and authority
to demolish any structure found on the property and terminate the contract if deemed
necessary. Deposit for the rental shall be 12 months by the successful bidder
5. UTILITIES
All utilities involved must be borne by the successful bidder during the contract period such
as, and not limited to electrical power supply, telecommunications and all other relevant
utilities that is necessary to ensure the functionality of the unipole advertisement space.
6. MAINTENANCE
Maintenance of the unipole advertisement space and its surrounding shall be borne under
the successful bidder such as, and not limited to painting, landscaping, grass cutting,
lighting, periodic structural inspection and assessment report verified by a Professional
Engineer and submit to UPMH.
The successful bidder must ensure the quality of the advertisement material and always
keep updated with the current advertisement trend and time.
------------------------END OF SECTION B-------------------------
6
SECTION C: FORMAT OF RESPONSE
1. GENERAL
The information furnished must be in response to this RFP document and all details as requested
shall be provided. For the required information that are deemed not applicable, please state so
and indicate why. Any additional information considered necessary should be provided in a
separate section of proposal with appropriate referencing. UPMH wishes to provide every
opportunity to bidders to present their product and services to their best advantage.
The submission must comprise separate Technical and Financial Proposal. RFP must be
submitted in the format outlined below:
2. TECHNICAL PROPOSAL AND FINANCIAL PROPOSAL
The bidders shall submit their technical proposal as described in this section. It is mandatory for
the bidders to submit the followings:
a) Table of Contents
There must be a table of contents outlining the sections and sub-sections in the proposal
including supporting documents and literature if any.
b) Cover Letter
i) The cover letter must include company name, address, telephone number, fax
number and email address.
ii) Name of person(s) who will be the principle contact authorised to make commitments
for the RFP.
iii) Statement declaring the accuracy and completeness of all the information provided in
the RFP including commitments and compliance of terms and conditions by the
bidders.
c) Technical Requirement
i) Company Profile
The bidders must submit a comprehensive company profile inclusive of current and
previous completed projects including clients’ details, project description, project
amount, time and duration etc.
ii) Man Power Planning
Organisation chart of the project team with roles and responsibilities.
7
iii) Proposed Timeline
Proposed implementation schedule of the project from planning, submission,
approval, construction, testing and commissioning.
d) Financial Requirement
i) Form of proposal
ii) Schedule of Price
3. SUBMISSION OF TECHNICAL AND FINANCIAL PROPOSAL
The bidders shall provide a set of the Technical and Financial Proposal (Hard copy) and the soft
copy in a thumb drive.
The Technical and Financial Proposal shall be submitted together in one (1) package and shall
be marked:
UPMH/BD/063/01-19001-T19002
------------------------END OF SECTION C-------------------------
8
APPENDIX A
PROPOSED LOCATIONS OF UNIPOLE ADVERTISEMENT SPACE AT UNIVERSITI
PUTRA MALAYSIA, SERDANG, SELANGOR
Location 1: Coordinate: 2.990117, 101.727679
Location 2: Coordinate: 2.971802, 101.713477
9
Location 3: Coordinate: 2.976347, 101.723547
Location 4: Coordinate: 2.976616, 101.724946
10
Location 5: Coordinate: 2.981149, 101.739224
11
APPENDIX 1 – FORM OF RFP
Business Development Unit
UPM Holdings Sdn Bhd
1st Floor, Dewan Bankuet Putra
Universiti Putra Malaysia
43400 UPM Serdang,
Selangor
,
Dear Sir,
Re: PROPOSED DESIGN AND BUILD UNIPOLE ADVERTISEMENT SPACE AT SERDANG,
SELANGOR
1. Having completed a careful and comprehensive examination of the documents of the
abovementioned RFP and having obtained all further information and materials we have
considered necessary for the purposes of preparing and submitting this RFP, we hereby offer
for the above mentioned RFP with the terms and provisions of the RFP document for the sum
of:-
Ringgit Malaysia:_________________________________________________________
_______________________________________________________________________
(RM…………………….) or such other sum as may be ascertained in accordance with the
Conditions of RFP and to complete the PROPOSED DESIGN AND UNIPOLE
ADVERTISEMENT SPACE AT SERDANG, SELANGOR for UPM Consultancy and Services
Sdn. Bhd.
2. We agree that the payments for the above project shall be disbursed based on full delivery,
installation, testing and commissioning of all the required products and services and following
the procurement procedures as practiced by UPMCS.
3. We understand that UPMCS is not bound to accept the lowest or any RFP.
4. We undertake to hold all information relating to the invitation to this RFP in strict confidence
until such time as we receive your policy regarding the release of such information as we
further undertake that we shall then comply with such policy. We agreed to provide deposit of
one (1) year rental for all poles.
5. This RFP shall remain valid and open for acceptance by UPMCS up to and including the day
which is _________ days after the date for submission of RFP, after which, unless accepted
by UPMCS on or before that date or extended in writing by us, it will be deemed withdrawn.
Signed for and on behalf of: Witnessed by:
Name:
Designation:
Date:
Company Stamp
Name:
Title:
Date :
12
APPENDIX 2 – COMPANY INFORMATION
(Full details required below must be provided by Tenderers, failing which their proposals may not
be considered).
1. Name of Company :
2. Registered Office :
3. Business Address :
4. Telephone :
5. Fax Number :
6. ROC Registration
a) Registration No.
b) Date of Registration
c) Type of Business
d) Copy of Registration enclosed: Yes / No *(delete where applicable)
7. a) Total Authorised Capital : RM
b) Total paid up Capital : RM
13
8. Shareholders
No. Name of Shareholders Citizenship NRIC/Passport Total Share
9. Percentage composition of shareholding:
(a) Bumiputra : %
(b) Non-Bumiputra : %
(c) Foreign Investment : %
(d) Name of Country :
10. Board of Directors
No. Name Designation Citizenship NRIC/Passport
11. Ministry of Finance Registration
(a) Registration number :
(b) Validity of Registration :
(c) Codes and Sub-codes :
(d) Company Status : *Bumiputra / Non-Bumiputra
(e) If Bumiputra, please state validity :
(f) Copies of registration enclosed : *Yes / No
(g) Copies of Bumiputra registration enclosed : *Yes / No
*(delete where applicable)
14
12. Company Staff Strength
No. Composition Bumiputra Non-Bumiputra Non-Citizen Total
No. % No. % No. % No. %
a. Professional
b. Technical Assistant
c. Technician
d. Supporting Staff
13. Number of Technical Personnel in the Company
No. Name Qualification Designation
Duration of
Employment
with The
Company
CV enclosed
Yes/No
1.
2.
3.
4.
5.
14. Company profile enclosed: Yes / No *(delete where applicable)
I hereby certify that the declaration is true and correct.
Signed for and on behalf of: Witnessed by:
Name:
Identity Card No.:
Designation:
Company Stamp
Date:
Name:
Identity Card No.:
Designation:
Company Stamp:
Date :
15
APPENDIX 3 – FINANCIAL PROPOSAL
(“Letterhead of the Tenderer”)
(Date)
Business Development Unit
UPM Holdings Sdn Bhd
1st Floor, Dewan Bankuet Putra
Universiti Putra Malaysia
43400 UPM Serdang,
Selangor
Sir,
FINANCIAL PROPOSAL FOR …………………………….……………………………………………
We, the undersigned, make our proposal in accordance and compliance herewith in the following
terms, that is to say:
1. We have examined the requirements and we hereby offer our quotation/proposal to address
the requirements.
2. We submit herewith literature that is fully descriptive of the expertise we are offering together
with the completed Schedule of Prices.
3. Whereas it is understood that UPMCS reserves the right to accept or to refuse this offer, the
undersigned agrees that this offer shall remain valid and shall not be withdrawn hundred
eighty (180) days from the final dated fixed for the submission of proposal and agrees that no
other term, conditions or stipulation shall be imposed by us after the said date.
4. The total amount of this proposal is the rental/month of Ringgit Malaysia
_________________ (in figures) i.e. Ringgit Malaysia ______________________________
(in words) and profit sharing of ____% of sales.
5. If this Proposal is accepted, we understand that we will complete addressing the
requirements as defined in the Proposal Document after the issuance of Letter of Award and
prior to the execution of the Agreement.
Dated this ___________________ day of ________________, 20___________.
Signed for and on behalf of: Witnessed by:
Name:
Designation:
Date:
Company Stamp
Name:
Title:
Date :
16
APPENDIX 4 – INTEGRITY PART DECLARATION
TENDERER’S DECLARATION
Request for Proposal (RFP) For Design And Build Of Unipole Advertisement Space
at UPM Serdang, Selangor
(Herein after referred to as “Works”)
1) I, …………………………………….. (Name of representative), NRIC No. ………………….,
representing …………………………………. (Name of Company) with registration no. …………….
(MOF/PKK/CIDB/ROC) hereby declare that I or any individual(s) representing this company,
shall not offer or give bribes to any individual(s) in UPMHoldings or any other individual(s) as an
inducement to be selected in the abovementioned tender/quotation. I attach herewith a Letter of
Authorisation which empowers me, as a representative of the abovementioned company, to
make this declaration.
2) If I, or any individual(s) representing this company, in offering or giving any bribes to any
individual(s) in UPMHoldings as inducement to be selected in the abovementioned
tender/quotation, I hereby agree, as a representative of the abovementioned company, for the
following actions to be taken:
2.1 Revocation of the contract offer for the abovementioned tender/quotation; or
2.2 Termination of the contract for the abovementioned tender/quotation; and
2.3 Other disciplinary actions according to the Government procurement rules and
regulations currently in force.
3) In the event where there is any individual(s) who attempts to solicit any bribe from me or
any individual(s) related to this company as an inducement to be selected for the
abovementioned tender/quotation, I hereby pledge to immediately report such act(s) to the
Malaysian Anti-Corruption Commission (MACC)’s office of at the nearest police station.
Sincerely,
…………………………………..
Name:
NRIC No.:
Company Stamp: