PeopleSoft Financials 8.8 General Ledger Workshop

Thursday, January 24, 2008

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

• Entering a General Ledger JournalNavigation: General

Ledger

Journal Entry

Create Journal Entries

Add a new

Value

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Complete the following on the Header Tab:

Long Description

*Ledger Group *Source

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Complete the following on the Lines Tab:Account

Fund

Dept

Program

Class

Project

(if required)

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Complete the following on the Lines Tab:Amount

Journal Line

Description

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Check the Total Tab if Necessary:

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Edit the Journal (*Process Pull Down) from the Lines Tab:

Edit Journal

Process

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• The Edit Journal (*Process Pull Down) from the Lines Tab both validates the Journal and updates the Commitment Control Ledgers (Budget Checking in 7.5 lingo)

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal

• Post the Journal (*Process Pull Down) from the Lines Tab:

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journals

• Post the Journal (*Process Pull Down) from the Lines Tab:

OK

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Entering a General Ledger Journal• Posted Journal

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

• Printing a General Ledger Journal

• Print the Journal (*Process Pull Down) from the Lines Tab:

Print

Process

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Click on the Process Monitor Link

Process Monitor

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Click on the Details Link

Details

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Click on the View Log/Trace Link

View Log/Trace

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Click on the GLC7501.PDF Link

GLC7501 – 243574.PDF

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Printing a General Ledger Journal• Print Journal using Adobe or Save as PDF file

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Exit Adobe using

File

Close

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Continue closing Process Detail

Return

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Continue closing Process Detail

OK

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries Back at Process Monitor, Click on Create

Journal Entries to get back to GL Journals

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Click on Create Journal Entries to start new Journal

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG

General Ledger Journals

Returning to Creating Journal Entries• Click on Create Journal Entries to start new Journal

LSU HEALTH CARE SERVICES DIVISION • 8550 UNITED PLAZA BLVD • SUITE 400 • BATON ROUGE, LOUISIANA 70809 • WWW.LSUHOSPITALS.ORG