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PERFORMANCE HANDICAP RACING FLEET OF SOUTHERN CALIFORNIA

2019 Annual General Membership Meeting Minutes

November 20, 2019 at Long Beach Yacht Club

7:00 PM

Executive Board Meeting –

ORR and PHRF Certificates

o Paul Katz has been in communication with ORRA

2020 Costs Reductions Discussed

o MOTION TO HOLD INTERNET MEETINGS JULY 2020 AND SEPTEMBER 2020/S/P

President thanked all involved with update Appendix F

o Sue Griesbach with help from David Trude and all

US Sailing

o Data Systems Manager sent email to US Sailing regarding collaborating PHRF databases between US Sailing and

PHRF SoCal

o No response yet

o Fleet Secretary to forward additional contact information to Data Systems Manager

Final version of database should be ready to use by end of week

o MOTION TO ACCEPTED FINAL VERSION OF DATABASE CONVERSION/S/P

o MOTION TO CREATE A NEW BUTTON ON DATABASE TO NOTE OVERSIZE SAILS/S/P

2020 President will have a dedicated email address – president@phrfsocal.org

o 2019 President will need to forward password to 2020 President

2019 Financial Status

o Down on renewals 2019

o Income in general is down:

Fleet Secretary salary

Monthly Regional Board meetings

Discussed not having a Face-To-Face meetings

o Conference Calls July and September

o Dark with No Meeting in December

o MOTION FOR INTERNET MEETINGS FOR JULY AND SEPTEMBER

(DETAILS TO BE DETERMINED), DARK IN DECEMBER 2020/S/P

Data Systems Manager will arrange conferencing connections

Working out coding issues for database update and conversions

o MOTION TO ACCEPT CHANGES TO DATABASE FORMULAS AND WILL BE SUBMITTED TO JUDGE

ADVOCATE TO UPDATE RULES/S/P o There is a button available to Fleet Secretary to review any sail size violations

Newsletter Editor

o Paul Katz has volunteered to manage

Discussion regarding a new laptop for Fleet Secretary

o Motion tabled

Paul Katz offered to research new laptop for Fleet Secretary

Configuration adjustment issues

o Areas Boards mistakenly passed some Race Boats for approval in error

o All areas will need to re-review 2021

Old Business:

The 2019 year in review for members and guests in attendance

Introduction of the 2019 Executive and Area Board Members

o 2019 Executive Board

President Jamie Myer

Vice President Dan Rossen

Treasurer: Bob Hubbard

Chief Handicapper: David Cattle

Judge Advocate: David Weil

Data Systems Officer: Sue Griesbach

o 2019 Regional Board

Executive Board Members

Area A David Trude

Area B Paul Katz

Area C Heinz Butner

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Area D Jeff Tighe

Area E/F Bob Langan

Area G Ivan Batanov

Area I Lisa Gilinger

o Fleet Secretary (Administrator) Karen Campbell

o Not in attendance but active

New Business:

Election of Executive Board Members for 2020

o The following is the slate of officers presented by the Nominating Committee and all are welcome to make

nominations from the floor pursuant to Article VII, section 8.3 of the Bylaws:

President: Dan Rossen (Area D – Newport Beach)

Vice President: Paul Katz (Area B – King Harbor/Marina del Rey)

Treasurer: Bob Hubbard (Area C - LB/LA)

Chief Handicapper: David Cattle (Area G – San Diego)

Judge Advocate: David Weil (Area C - LB/LA)

Data Systems Officer: Sue Griesbach (Area E/F - Dana Pt/Oceanside)

o Opened Nominations from the floor by General Membership

No nominations from the floor

o MOTION TO ACCEPT/S/P – 16 IN FAVOR, NO OPPOSITION

Treasurer’s Report

o 2019 Financial Status

Down on renewals 2019

Income in general is down:

Judge Advocate Report

o New and Improved changes to the Rules

2019 changes

Last year was a large rules changes

This year was more technical

Summary of all changes is available on website

Data Systems Manager Report

o Report on website usage

See attached Report

Fleet Secretary

o 2020 PHRF SoCal Renewals will be opened by end of week

o Rating Reviews Adjustments

Request rating review from Area Boards

Less time

Up to 12 seconds (+) or (-)

2019 PHRF SoCal Championship Regatta:

o 2019 PHRF SoCal Championship Regatta Perpetual and Crew Take Away Trophies

TROPHY CLASS BOAT OWNER

Al Rogers Buoy A MARGARITAVILLE 1 ½ Jay Steinbeck

Glickman Family Buoy B MEXICAN DIVORCE Neil Fraser

Peggy Gregory Buoy C RIVAL David Boatner

Buoy D SUNSHINE Lenny Gordon

RLC – A VA PENSIERO Joseph Weber

Ullman RLC B RLC – B LEILANI John Rushing

o 2019 Outgoing President

Trophy presented for appreciation of his hard work

Jamie Myer – PHRF SoCal 2019 – “Keeping all the pieces together”

o 2020 PHRF SoCal Championship Regatta Update

Meeting Adjourned: Next Meeting:

REGIONAL BOARD MEETING

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Date: January 2020 – TBD

Location: TBD

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Slide 1

SoCal PHRF General MeetingReport from

Data Systems Manager Sue Griesbach

Slide 2

Website Usage

• Weekly Page Views range from 500 to 3000

• Weekly Number of Users ranges from 100 to 400

• Most Popular Pages• Valid Fleet List (22% of all page views)

• View/Print Certificate (12%)

• Lookup Ratings by Boat Manufacturer (9%)

• Description of the Boat Rating Process (6%)

These 4 pages make up about 50% of all page views, so this is where I will focus attention for the website updates in Spring, 2020.

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Slide 3

Membership

THIS IS THE FIRST YEAR IN ALMOST 20 YEARS THAT MEMBERSHIP HAS NOT DROPPED!!

Slide 4

Corinthian/Configuration Participation

• 2018 about 25% of members had a Corinthian Adjustment

• 2019 about 11% of members had a Configuration Adjustment

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Slide 5

Membership By Area

Slide 6

Database Changes

Bring Rig and Sail Parameters in Sync with National Standards (USS)• New Rig and Sail Definitions and Diagrams• Some new fields have been added to the database• Some old fields have been renamed• Some formulas have been updated• Updated 2020 Membership and Member Renewal forms.

We Are Requiring Members to Enter Their Spinnaker Measurements on the 2020 Renewal Form

• Updated 2020 Valid List and Rating Certificates

Other formulas may be updated in the coming year(s)

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Slide 7

Old Rig and Sail Measurements

Slide 8

New Rig and Sail Measurements

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Slide 9

Changed Database Paremeters

• SPL – changed definition

• TPS – new parameter (BPL was not in database)

• ALE – new parameter (was SLE)

• ALU – new parameter (was SLU)

• AMG – new parameter (was ASMW)

Slide 10

Changed Formulas

Old Formula New Formula

Symmetrical Spinnaker Area (J x 1.8) x (I x 1.8) SL x (0.5 x SF + 2 x SMW) / 3

Asymmetrical Spinnaker Area (SLU + SLE) x (ASMW/3 + SF/12) (0.5 x ALU + 0.5 x ALE) x ((0.5 x ASF + 2 x AMG) / 3

Performance Factor ((0.67 x LWL)+(0.34 x LOA)) x (SA/D)where SA = ((SPL x ISP) + (P x E))/2

((0.67 x LWL) + (0.34 X LOA)) x (SA/D)where SA = ((MSP x ISP) + (P x E)) /2and MSP = MAX (J,SPL,TPS)

Non-Spin Offset {A/S} (.028 x (.95 x SQRT(ISP2 + SPL2) x SPL x (BUOY + 546)) / RSA{A} (1.15 x (.95 x SQRT(ISP2 + SPL2) x SPL x (BUOY + 546)) / RSAwhere RSA = Rated Sail Area

(.028 x (.95 x SQRT(ISP2 + MSP2) x MSP x (BUOY + 546)) / RSAwhere MSP = MAX (J,SPL,TPS)and RSA = Rated Sail Area

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Slide 11

New Website Coming Spring 2020