Performance Review Portfoliosira.tulsacc.edu/sites/...FacultyPerformanceReviewPortfoliosrev20170… · 05-01-2017 · WEAVE Walkthrough Guide Performance Review Portfolios 1 . Performance

WEAVE Walkthrough Guide Performance Review Portfolios

1

Performance Review Portfolios

TCC

WEAVE WALKTHROUGH

INSTITUTIONAL RESEARCH AND ASSESSMENT | 918-595-7925 UPDATED 1/5/2017


2

Table of Contents Step 1: Requesting Your Blank Portfolio ..................................................................................... 3

Step 2: Accessing Your Blank Portfolio ....................................................................................... 3

Step 3: Working in Your Portfolio ............................................................................................... 4

Step 4: Completing Section 1 ..................................................................................................... 5

Step 5: Completing Section 2 – Teaching ................................................................................... 6

Step 6: Completing Section 3 – Professional Development ........................................................ 7

Step 7: Completing Section 4 – College Service .......................................................................... 8

Step 8: Adding and Removing Portfolio Reviewers .................................................................... 9

Step 9: Uploading and Attaching Supporting Documents ........................................................ 11

Step 10: Completing your Portfolio .......................................................................................... 16

Help ......................................................................................................................................... 17


3

Step 1: Requesting Your Blank Portfolio

To begin working in your portfolio, you must first request a blank portfolio be created for you. To do this, please contact the Office of Institutional Research and Assessment or your Faculty Assessment Facilitator. (See the last page for contact information.)

Step 2: Accessing Your Blank Portfolio

1. After logging into Weave, access the Program Review application. To this, click on the

navigation menu icon in the top left corner of the screen. Then, click on the Program Review icon in the drop down menu that appears.

2. Search for your portfolio by typing your name in the Search box in the top left side of the screen. Then, hit Enter on your keyboard.


4

3. When your project appears, click on the Open button.

Step 3: Working in Your Portfolio

Note: You can leave your Portfolio at any time. Just make sure you hit the Save button before exiting.

1. Once you’ve accessed your portfolio, click on Edit near the top right hand corner to begin working in it.

*********************************************

Make sure to periodically click on the Save button at the bottom or top of the page as you are

entering your information. *********************************************


5

Step 4: Completing Section 1

The portfolio is essentially divided into four sections. The first is the Mission, Vision, and Overview. These three boxes are there by default in the Weave system. Thus, the task force fit specific questions within each box addressing pieces of the portfolios requirements. To complete this section, you’ll answer the questions within each box. To do this, click inside the box and begin typing after the questions.

Two boxes require you to upload certain documentation. To do this, you’ll follow Step 9 in this Guide. Note: You will upload your new development plan AFTER you have met with your Dean and finalized this plan. This way you’ll have it available to you the next review cycle.


6

Step 5: Completing Section 2 – Teaching

This section focuses on reflecting upon your teaching activities for the past academic year. This section has the following topics:

• Teaching Philosophy • Student Course Feedback • Learning Outcomes Assessment • Peer Observations

It is expected that you will reflect upon these four topics in the Description box. Again, to complete these reflection questions, just click in the Description box and begin typing underneath the questions.

You’re asked to upload specific documentation for each box. To do this, follow the instructions under Step 9 in this Guide.

Important Note: Do NOT hit the Add Impact button.


7

Step 6: Completing Section 3 – Professional Development

This section focuses on reflecting upon your professional development activities for the past academic year. In this section, you will reflect upon as many professional development activities as you want. If you need guidance on whether or not to include a specific activity, you should discuss this with your Department Chair, Program Coordinator, and/or Dean or AD.

We have provided three places to enter these activities. You can enter less than three and/or more than three. This step will walk you through that process.

To enter your first professional development activity you will need to give it a name, and reflect upon it. If you have any documentation or evidence that you’d like to upload to support your reflection, Step 9 in this Guide shows you how to do this.

1. First, change the name of the professional development activity. Click in the box titled Reflection Topic and replace the text in the box with a name for the activity you participated in.

2. Answer the questions in the Description box reflecting on what you gained from this activity. Click in the box and answer the questions below the text in the box.

3. Repeat this for each activity up to three.

4. To add more activities, click on button underneath the third activity box already created for you. Then, enter a name and answer the same questions as the other activities.

5. To remove extra activity boxes, click on next to the additional activity boxes.


8

Step 7: Completing Section 4 – College Service

This section focuses on reflecting upon your college service activities for the past academic year. In this section, you will reflect upon as many college service activities as you want. If you need guidance on whether or not to include a specific activity, you should discuss this with your Department Chair, Program Coordinator, and/or Dean or AD.

We have provided three places to enter these activities. You can enter less than three and/or more than three. This step will walk you through that process.

To enter your first college service activity you will need to give it a name, and reflect upon it. If you have any documentation or evidence that you’d like to upload to support your reflection, Step 9 in this Guide shows you how to do this.

1. First, change the name of the college service activity. Click in the box titled Reflection Topic and replace the text in the box with a name for the activity you participated in.

2. Answer the questions in the Description box reflecting on what you gained from this activity. Click in the box and answer the questions below the text in the box.

3. Repeat this for each activity up to three.

4. To add more activities, click on button underneath the third activity box already created for you. Then, enter a name and answer the same questions as the other activities.

5. To remove extra activity boxes, click on next to the additional activity boxes.


9

Step 8: Adding and Removing Portfolio Reviewers

When you have completed your portfolio for the year, you will need to add your Review Committee members as Project Collaborators. You can give them the ability to edit (Author) the Project or the ability to view (Review) the portfolio.

1. Scroll to the bottom of the page to the section titled, Project Collaborators. Click on

.

2. You can search for members of the review committee to give them access by clicking in the Find Collaborators box and typing in a name.

3. Check the box next to his or her name. Select whether he or she should be an Author (can edit the Project) or Reviewer (can only view the Project). You can select as many authors or reviewers as you need before adding them to the Project. (Even though the name disappears when you search for the next person, as long as the box is checked, the system remembers that you selected him/her.)

4. Once you have selected all of your reviewers and authors, click on the

button at the top right-hand side of the search box.


10

5. If you need to remove a Collaborator, click on “Remove” within the “Invite

Collaborators” window.

6. Click on box next to the name of the person you want to remove.

7. Then, click on .

8. Once you have everyone added and/or removed, click on the Save button above this section.


11

Step 9: Uploading and Attaching Supporting Documents

For documentation for Sections 2 through 4, you’ll be able to add the documentation to the specific topic it relates to. However, for Section 1, all documentation will be uploaded to the bottom of your portfolio. Thus, these two will be addressed separately.

To upload documentation for Section 1 (your CV and development plan), follow these instructions:

1. In the Select Collection drop-down menu under the Attachments section at the bottom of your portfolio, choose My Collection. (Note: It defaults to Institutional. Make sure you upload your documents to My Collection rather than Institutional. Otherwise, EVERYONE can view your attachment in the Institutional Collection.)

2. Click on the My Collection folder under the Select Document header. It will highlight in blue.


12

3. Drag and drop files from your computer into the Multiple files uploader box or use the Browse button to search for files.

4. Click on Start Upload. Your documents will appear in the folder tree on the left-hand side of the screen.


13

5. Click on the Attach to project button.

6. The document(s) will now be listed under Attachments above the area where you were uploading the document(s).

7. To remove a document from this Project, click on below the Attachment filename. (Note: This will only remove it from this project, not from My Collection.)

8. Click on the Save button (above the Related Projects section or at the very top).


14

To upload documentation for Sections 2 through 4, follow these instructions:

1. In the Select Collection drop-down menu under the Attachments section at the bottom of your portfolio, choose My Collection. (Note: It defaults to Institutional. Make sure you upload your documents to My Collection rather than Institutional. Otherwise, EVERYONE can view your attachment in the Institutional Collection.)

2. Click on the My Collection folder under the Select Document header. It will highlight in blue.

3. Drag and drop files from your computer into the Multiple files uploader box or use the Browse button to search for files.


15

4. Click on Start Upload. Your documents will appear in the folder tree on the left-hand side of the screen.

5. Click on the drop down menu labeled Attach to project and change to Attach to topic.

6. Click on the drop-down menu that appears under Attach to topic and pick the topic that the documentation should be attached to.

7. Then, click on the Attach to topic button.

8. Click on the Save button (above the Related Projects section or at the very top).


16

9. The document(s) will now be listed under Attachments above the area where you

were uploading the document(s).

10. To remove a document from this topic, click on below the Attachment filename. (Note: This will only remove it from this project, not from My Collection.)

Step 10: Completing your Portfolio

1. When you are finished and have saved your Project, click on the Close button on the

right-hand side of the screen above the Project Collaborators section.

2. After you have clicked on the Close button, you will be able to look at your portfolio. If you want to make any changes, click on the Edit button at the top on the right-hand side of the screen.


17

Help

If you need any assistance using WEAVE, you may contact any of the following individuals:

Faculty Assessment Facilitators (FAFs):

David LeCount [email protected] 918-595-7181 Alicia MacKay [email protected] 918-595-7134 Julie Porterfield [email protected] 918-595-8638 Joe Schicke [email protected] 918-595-8084

Institutional Research and Assessment

Jennifer Ivie [email protected] 918-595-7925 Terry JacobsDavis [email protected] 918-595-4706

For help with what to include in your portfolio, how to best reflect upon it, etc., please contact

your Chair, Coordinator, or Dean/AD.

mailto:[email protected]




