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Perkins Accountability II – Postsecondary Webinar
September 27, 2012
Goals
Gain an understanding of
The use of the Perkins cohort model for postsecondary accountability
Postsecondary definitions of CTE participants, concentrators and completers
CIP Code and nontraditional program issues Core indicator definitions Postsecondary data sources Using Hyperion/Brio to access your college’s
Perkins data
Slide 2
Postsecondary Data Structure
Minnesota is one of a handful of states to use a cohort model. The use of cohorts aligns with other system initiatives and reporting.
Primary source of data is the system’s Integrated Student Record System (ISRS).
Spring 2011
Summer 2010
Spring 2012
Summer 2011
FY 1
0 C
ohor
t
Perkins IV: Entry Cohort Reporting
Spring 2010
Fall 2010
Fall 2011
FY 2010 FY 2011 FY 2012
Spring 2011
Enter in Fall
2009
Spring 2012
Summer 2011
Spring 2010
Fall 2010
Fall 2011
Spring 2011
Spring 2012
Summer 2011
Enter in Spring 2010
Fall 2010
Fall 2011
Fall 2009
Enter in Summer
2009
Summer 2010
Summer 2010
The FY 2010-2012 cohort includes students entering in FY 2010 and tracked for three years: 2010, 2011 and 2012.
Slide 3
Postsecondary Definitions
Participant A student taking a CTE course OR who has a Perkins eligible major.
Concentrator A student with a Perkins eligible major who has declared a CTE award (AAS, AS, Certificate, Diploma) and has earned 12 or more college level credits OR who has received an award in a short term Perkins eligible program (less than 12 credits).
CompleterA student who has received a CTE award (AAS, AS, Certificate or Diploma) in a Perkins eligible program.
Slide 4
The Perkins status used for reporting is typically the highest recorded Perkins status during the cohort period.
However, if a concentrator changes to a non-Perkins major, that student will be counted as a participant, not a concentrator.
Reporting Status
—Completer —Concentrator
—Participant
Slide 5
CIP Code Issues
Perkins eligible majors and programs are identified based upon the Classification of Instructional Program (CIP) Code.
ISRS recently converted to using CIP 2010 codes for courses, majors and programs.
Some inconsistencies and errors in the data on majors and programs resulted when new CIP codes were assigned to programs in the program inventory.
IT staff are working on correcting the data in ISRS and the Perkins data set. Until the updates are completed, FY 2010 cohort data should be considered preliminary.
Slide 6
Perkins Eligibility/Nontraditional Status
Prior to the CIP 2010 conversion in ISRS, there was a review of Perkins eligibility flags and nontraditional designations on programs.
Related to the CIP 2010 conversion, there are also approximately 300 CIP Codes missing a nontraditional flag.
Work will start soon to address/fill in the missing nontraditional flags.
You may see differences in your FY 2010 cohort data related to both of these issues (i.e., changes to a program’s nontraditional designation and/or missing nontraditional designation).
Slide 7
Accountability Indicators
1P1 Technical Skill Attainment
2P1 Credential, Certificate or Degree
3P1 Student Retention or Transfer
4P1 Student Placement
5P1 Nontraditional Participation
5P2 Nontraditional CompletionReporting for each indicator includes data by gender, race/ethnicity, nontraditional status and special populations (disability, economically disadvantaged, single parents, displaced homemakers, and those with limited English)
Slide 8
1P1 Technical Skill Attainment
NumeratorNumber of CTE concentrators who passed technical skill assessments
Denominator Number of CTE concentrators who took technical skill assessments
Beginning with 2011 reporting, 1P1 included a blend of licensure exam data from the most recent calendar year available and other state-approved assessment data from the most recently completed fiscal year. Additional TSA data will be incorporated as they become available/as additional pathways and approved assessments are added.
Slide 9
2P1 Credential, Certificate or Degree
Numerator
Number of CTE concentrators in a given entry cohort who, anytime in the cohort time frame, received a CTE certificate, diploma, AAS or AS
Denominator Number of CTE concentrators in the cohort
December 2012 CAR will be based on the FY2010-2012 cohort.Slide 10
3P1 Student Retention or Transfer
Numerator
Number of CTE concentrators in a given entry cohort who, at the end of the last year of the cohort time frame, were still intending to complete their program or had transferred
Denominator Number of CTE concentrators in the cohort
December 2012 CAR will be based on the FY2010-2012 cohort. Retention data is frozen as of 8/31. Transfer data will be updated in mid- to late- October with additional National Student Clearinghouse data.
Slide 11
4P1 Student Placement
Numerator
Number of CTE completers in a given entry cohort who were placed or retained in employment in the 2nd quarter following the program year in which they left postsecondary education*
Denominator Number of CTE completers
* December 2012 CAR will be based on the FY2009-2011 cohort. There is a 1 year lag from other indicators.
Slide 12
5P1 Nontraditional Participation
Numerator
In a given entry cohort, the number of CTE participants during the cohort tracking period who were enrolled in a CTE program classified as nontraditional for their gender
Denominator
In a given entry cohort, the number of CTE participants during the cohort tracking period who were enrolled in a CTE program classified as nontraditional
December 2012 CAR will be based on the FY2010-2012 cohort.Slide 13
5P2 Nontraditional Completion
Numerator
In a given entry cohort, the number of CTE completers in a CTE program classified as nontraditional for their gender
Denominator In a given entry cohort, the number of CTE completers in CTE programs classified as nontraditional
# of Male Nursing Graduates + # of Female Welding Graduates
# Total Nursing Graduates + # Total Welding Graduates
Example:
December 2012 CAR Report will be based on the FY2010-2012 cohort.Slide 14
State Negotiated Postsecondary Targets
Indicator
State Target Negotiated with OVAE
2010 CAR 2011 CAR 2012 CAR 2013 CAR1P1 - Technical Skills
68.89%Actual: 86.75%
73.33%Actual: 86.90% 70.00% 70.50%
2P1 – Completion 48.00%Actual: 47.39%
50.00%Actual: 46.35% 50.50% 51.00%
3P1 - Retention & Transfer
28.00%Actual: 29.08%
29.00%Actual: 31.72% 29.50% 30.00%
4P1 – Placement 78.00%Actual: 85.26%
79.00%Actual: 82.19% 85.00% 86.00%
5P1 – Nontraditional Participation
17.20%Actual: 22.53%
17.40%Actual: 18.39% 23.00% 23.50%
5P2 – Nontraditional Completion
12.00%Actual: 13.93%
13.00%Actual: 13.61% 14.50% 15.00%
The target timeframe for distributing proposed local targets to consortia is October/November 2012.
Slide 15
Postsecondary Indicators: Viewing the DataIndicator Data Source Where to View the Data
1P1 - Technical Skill Attainment
Licensure Data for Radiography, Law Enforcement and NursingAggregate Data Only
TSA Data—as available (e.g., NOCTI)
Licensure ExamPass Rate Dashboard
http://www.mnscu.edu/board/accountability/index.html
Aggregate reports from the System Office2P1 – Completion
3P1 - Retention & Transfer
5P1 – Nontraditional Participation
5P2 – Nontraditional Completion
Hyperion/Brio Data
ISRS enrollment data on CTE students combined with National Student Clearinghouse Data on transfers
Brio Perkins IV Entering Cohort Data
http://www.its.mnscu.edu/reportanddataservices/datawarehouse/index.html
4P1 - Placement Minnesota Dept. of Employment & Economic Development (DEED) data and Graduate Follow-up dataAggregate Data Only
Only available as aggregate reports from the System Office
Slide 16
Licensure Exams Pass Rate Dashboard
http://www.mnscu.edu/board/accountability/index.html
Public Dashboard—No Login is Required
Slide 17
Licensure Exams Pass Rate DashboardSelect a Year
Select a college
Select a comparison group
Help file
Slide 18
Other Technical Skill Assessment Data
Since 1P1 data is not available in Hyperion, a report similar to this one will be prepared and distributed to consortia in early 2013.
Slide 19
Hyperion/Brio – Accessing the Data
Getting authorization to access the Perkins postsecondary data – Operational Data Security Request Form
How to access the Perkins IV postsecondary data using Hyperion – 2P1, 3P1, 5P1 and 5P2
• Basic navigation• Viewing basic reports• Modifying a pivot to drill down in to the
data
Slide 20
Hyperion/Brio Training
Training Options
•Webex •Hands-
on •Self-
Paced
http://www.its.mnscu.edu/reportanddataservices/training/index.html
Slide 21
Questions
Please take a moment to enter your questions in the “Chat” field … or unmute yourself and ask your question.
Slide 22
Upcoming Professional Development Events
Perkins Fiscal Webinars
Annual Fall Perkins Contacts and Coordinators MeetingNovember 14, 2012Minnesota Department of Education, Roseville, MN
Career Technical Education Fall ConferenceCTE: Learning that Works for MinnesotaNovember 15, 2012Crowne Plaza Minneapolis West, Plymouth, MN
http://www.cte.mnscu.edu/professionaldevelopment/index.html
Tuesday, October 9, 2012Overview: Perkins Fiscal Training Part IPerkins Law
Monday, October 15, 2012Overview: Perkins Fiscal Training Part IIRequirements to Receive Funds
Wednesday, October 17, 2012Perkins Postsecondary Fiscal Procedures and Requirements-Treatment of Money
Wednesday, October 24, 2012Perkins Secondary Fiscal Procedures and Requirements-Treatment of Money
Slide 23
Important Websites
MnSCU CTE Websitehttp://www.cte.mnscu.edu/index.html
Hyperion Login Pagehttps://data2.mnscu.edu/workspace/index.jsp
Slide 24
Today’s Presenters
Katie VaccariSenior Research AssociateMinnesota State Colleges and UniversitiesResearch, Planning & [email protected] 201-1718
Debra Hsu, Ed. DCTE Professional Development DirectorMinnesota State Colleges and [email protected] 201-1686
Joshua NordauneBI DeveloperMinnesota State Colleges and UniversitiesInformation Technology [email protected] 201-1581
Slide 25
Thanks for joining us today!
We value your feedback about today’s session. Please click on the link in the chat window now tocomplete the session evaluation form or go to:
http://www.cte.mnscu.edu/professionaldevelopmnindex.html
and find the “Evaluation” link for this webinar.
REMINDER: For secondary participants, Continuing Education Units (CEU’s) will be made available for teachers for this series of webinars. In order to get the necessary certificates you MUST complete the session evaluation.
Slide 26
