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Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 1
PERKINS INSTITUTIONAL GRANT
2016 – 2017 RFP
Revised April 2016
Notice of Nondiscrimination
It is the policy of the Office of the Commissioner of Higher Education that there will be no discrimination or harassment on the grounds of race, color, sex, marital status, religion, national origin, age, sexual orientation, or disability in any educational programs, activities, or employment. Persons having questions about equal opportunity and nondiscrimination should contact the Office of the Commissioner of Higher Education MOA Coordinator at [email protected].
Montana Office of the Commissioner of Higher Education 2500 Broadway
Helena, MT 59620
GRANT APPLICATION DUE DATE: 5:00 P.M. ON MAY 13, 2016
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 2
TABLE OF CONTENTS
Contents
Perkins Institutional Grant .......................................................................................................................... 3
General Information ................................................................................................................................... 3
Purpose ....................................................................................................................................................... 3
Targeted Population ................................................................................................................................... 3
Eligibility ..................................................................................................................................................... 3
Award ......................................................................................................................................................... 3
Important Dates: ........................................................................................................................................ 3
Use of Funds ............................................................................................................................................... 4
Funding Restrictions ................................................................................................................................... 4
Commitment of Participation, Reporting and Evaluation .......................................................................... 4
Application Materials and Instructions ...................................................................................................... 4
Application Submission Process ................................................................................................................. 5
Questions .................................................................................................................................................... 5
PROPOSAL NARRATIVE ............................................................................................................................... 6
MEASUREMENT GRID ................................................................................................................................. 7
BUDGET WORKSHEET ................................................................................................................................. 8
STATEMENT OF ASSURANCES..................................................................................................................... 9
CAREER CLUSTERS ....................................................................................................................................10
SCORING ...................................................................................................................................................11
2016-2017 CHECKLIST ...............................................................................................................................12
Application Submission Process ...............................................................................................................12
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 3
General Information The purpose of the Carl D. Perkins Career and Technical Education Improvement Act of 2006 is to develop more fully the academic and career and technical skills of secondary and post-secondary students who elect to enroll in career and technical education programs. Funds made available under this Act for career and technical education activities are provide to supplement and supplant non-federal funds expended to carry out career and technical education activities.
Purpose As outlined in the State’s 2008-2012 Plan for the Administration of the Carl D. Perkins Improvement Act, up to 1% of State Leadership funds will be allocated to implement career and technical education programs to serve individuals residing at state correctional institutions or at institutions that serve individuals with disabilities. The uses of these funds will meet the requirements of the Perkins Act.
Targeted Population Individuals in State’s correctional institutions or institutions that serve individuals with disabilities who are participating in career and technical education programs offered in the institutions.
Eligibility Entities serving individuals residing at state correctional institutions or institutions that serve individuals with disabilities are eligible to apply for funds. At
Award One grant award of up to $3,500.00 will be available to entities serving individuals residing at state correctional institutions or at institutions that serve individuals with disabilities are eligible to apply for funds.
Important Dates: Application deadline: May 13, 2016 Grant winners notified: May 27, 201 Grant funds available: July 1, 2016 - June 30, 2017 Q1 Financial Report: Oct. 30 Q2 Financial Report: Jan. 30 Q3 Financial Report: April 30 Q4 Financial Report: Aug. 30 Mid-Year Narrative Report Due: Dec. 12, 2016 Final Narrative Report deadline: June 1, 2017 Final Fiscal Closeout Report Due: August 30, 2017
Perkins Institutional Grant
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 4
Use of Funds Funds MAY be used to (list is not inclusive):
Strengthen current Career & Technical Education programs at the institution Develop and implement new Career & Technical Education programs at the institution Provide professional development opportunities for CTE instructors at the institution Purchase curriculum materials or equipment for CTE programs at the institution Secure services from educational agencies which are under contract with the recipient
agency to provide CTE programs to individuals who are in correctional institutions
Funding Restrictions No Perkins funding may be used for administration, outside of the 5% mandated by federal legislation. Administration consists of the following (this list is not inclusive):
Grant Management Indirect Costs Monitoring and Evaluating Program Effectiveness Assuring Compliance with State and Federal Law Administration of the Local Grant Application
Perkins may be used to fund the salaries of personnel working directly to accomplish the goals and objectives of the grant. Institutions and organizations are responsible for providing the required documentation to support time and effort reporting for any employee working on Perkins activities.
Commitment of Participation, Reporting and Evaluation Full participation includes providing necessary reports, including quarterly financial reports, a written mid-year and final report that documents project activities, populations served (including number of participants), and outcomes achieved, as well as a final expenditure sheet at year end.
Application Materials and Instructions Complete applications must include the following:
Proposal Narrative (Attached) – This is a one year grant, all proposal activities must be completed by June 30, 2017.
Measurement Grid (Attached) – Expected outcomes are a measurement of the progress towards the project’s intended purpose. The outcomes should be expressed in quantifiable terms and should be objective and measurable. Results should be meaningful and measured in terms of changes in behavior, attitudes, or conditions that demonstrate the value of the project. Additionally, the outcomes must be achievable within the one year timeframe of the grant. Grants designed to establish/gather baseline data will not be accepted.
Budget Worksheet (Attached) o List all anticipated expenses by category. Categories include: Salaries, Benefits,
Insurance, Contracted Services, Supplies, Equipment, Communications, Travel, and Registration/Training Fees. All travel will be reimbursed at state approved rates.
o Line Item Description should include dates, type of equipment or supplies, locations, type of service, type of event, names and titles when necessary.
Statement of Assurances (Attached) For the criteria and scoring process that will be used to evaluate proposals (Appendix A)
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 5
Application Submission Process To be considered for funding, an electronic version of the complete application, including a scanned copy of the signed Statement of Assurances, must be received by 5:00 pm on May 13, 2016. Electronic copies should be sent to: [email protected]
Questions For questions about the submission process, please contact OCHE staff at: (406)444-0608 or [email protected]
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 6
PROPOSAL NARRATIVE APPLICANT INFORMATION
Name of Agency/Institution: Date:
Street Address: City: State:
Name of Person Completing Application:
Title:
Email: Phone:
Type of Organization:
PROJECT INFORMATION
Title of Project:
Which Career Cluster and/or Program of Study does this Project address? (A list of Career Clusters and Pathways can be found in Appendix A)
Description of Population Being Served: Number of Projected Participants Being Served: Documented Need for Funding: Start Date: End Date: Describe the goal of the project, the major activities included in the project, and how they meet the intent of the RFP: Any additional Supporting Documents:
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 7
MEASUREMENT GRID Complete the Measurement Grid for each major activity listed above.
MEASUREMENT GRID
Description of Activity:
Who is responsible for implementation of the project?
What are the expected outcomes?
How will the outcomes be measured?
Who is responsible for measuring the outcomes?
Description of Activity:
Who is responsible for implementation of the project?
What are the expected outcomes?
How will the outcomes be measured?
Who is responsible for measuring the outcomes?
Description of Activity:
Who is responsible for implementation of the project?
What are the expected outcomes?
How will the outcomes be measured?
Who is responsible for measuring the outcomes?
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 8
BUDGET WORKSHEET
BUDGET WORKSHEET
Category Line Item Description Amount
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 9
STATEMENT OF ASSURANCES
Assurances form a binding agreement between the eligible recipient fiscal agent, the Montana Office of the Commissioner of Higher Education, and the U.S. Department of Education that assures all legal requirements are met in accordance with state and federal laws, regulations, and rules. These assurances apply to program activities and expenditures of funds. Compliance to general and specific program assurances is the legal responsibility of the eligible recipient.
Fiscal Agent Name:
Address:
City: State: Zip:
Phone: Email:
The Eligible Recipient Fiscal Agent certifies the following statements:
The Fiscal Agent understands and will comply with the provisions, regulations and rules of the Carl D. Perkins Career and Technical Education Act of 2006.
The Fiscal Agent will use federal funds to supplement the eligible recipient’s CTE programs of study and will not use federal funds to supplant existing funds or reduce general or other funds.
The Fiscal Agent will provide, on request, complete and accurate data as required. The Fiscal Agent understands and will comply with all applicable assurances for Federal
Grant Funds. These assurances can be found at: http://www.ed.gov/policiey/fund/reg/edgarReg/edgar.html.
The agency agrees to provide required descriptive and statistical reports, including a written final report and final expenditure sheet at year end.
Print Name of Authorized Fiscal Agent Title
Signature of Authorized Fiscal Agent Date
Print Name of Authorized Institutional Representative Title
Signature of Authorized Institutional Representative Date
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 10
APPENDIX A - CAREER CLUSTERS
Agriculture, Food & Natural Resources
Agribusiness Systems
Animal Systems
Environmental Service Systems
Food Products & Processing Systems
Natural Resources Systems
Plant Systems
Power, Structural & Technical Systems Architecture & Construction
Architecture & Construction
Construction
Design/Pre-Construction
Maintenance/Operations Arts, A/V Technology & Communications
A/V Technology & Film
Journalism & Broadcasting
Performing Arts
Printing Technology Telecommunications
Visual Arts Business Management & Administration
Administrative Support
Business Information Management
General Management
Human Resources Management Operations Management
Education & Training
Administration & Administrative Support Professional Support Services
Teaching/Training Finance
Accounting
Banking Services
Business Finance
Insurance
Securities & Investments Government & Public Administration
Foreign Service
Governance
National Security
Planning
Public Management & Administration
Regulation Revenue & Taxation
Health Sciences
Biotechnology Research & Development
Diagnostic Services
Health Informatics
Support Services
Therapeutic Services
Hospitality & Tourism
Lodging
Recreation, Amusements & Attractions
Restaurants & Food/Beverage Services
Travel & Tourism Human Services
Consumer Services
Counseling & Mental Health Services
Early Childhood Development & Services
Family & Community Services
Personal Care Services Information Technology
Information Support & Services
Network Systems
Programming & Software Development
Web & Digital Communications Law, Public Safety, Corrections & Security
Correction Services
Emergency & Fire Management Services Law Enforcement Services
Legal Services
Security & Protective Services Manufacturing
Health, Safety & Environmental Assurance
Logistics & Inventory Control Maintenance, Installation & Repair
Manufacturing Production Process Dev.
Production
Quality Assurance Marketing
Marketing Communications
Marketing Management
Marketing Research
Merchandising
Professional Sales Science, Technology, Engineering & Mathematics
Engineering & Technology
Science & Mathematics Transportation, Distribution & Logistics
Facility & Mobile Equipment Maintenance
Health, Safety & Environmental Management
Logistics Planning & Management Services
Sales & Service
Transportation Operations
Transportation Systems/Infrastructure Planning, Management & Regulation
Warehousing & Distribution Center Operation
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 11
APPENDIX B – SCORING MATRIX
SCORING Each proposal must contain the following information which will be weighted as shown.
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Project Information 30 points
A. Proposal identifies a Career and Technical Education Program and/or Programs of Study
1 2 3 4 5
B. The project will serve individuals who are disabled or reside in state correctional facilities
1 2 3 4 5
C. The number of participants that will be served is included
1 2 3 4 5
D. Need for funding is clearly identified 1 2 3 4 5
E. Project goal is stated clearly and is appropriate for target population
1 2 3 4 5
F. Major activities are described and meet the intent of the RFP
1 2 3 4 5
Measurement 25 points
A. Responsible parties for implementation of the activities are identified
1 2 3 4 5
B. Responsible parties for evaluation activities (data collection, final report) are identified
1 2 3 4 5
C. Project activities and anticipated outcomes are clear 1 2 3 4 5
D. Plan for evaluation/outcome measurement is identified 1 2 3 4 5
E. Targeted population is sufficient to meet project goals/outcomes
1 2 3 4 5
Budget 20 points
A. Budget narrative supports budget items 1 2 3 4 5
B. Budget narrative explains what budget items are and their purpose
1 2 3 4 5
C. Proposed budget is reasonable 1 2 3 4 5
D. Budget items are allowable according to RFP guidelines 1 2 3 4 5
Additional Elements & Criteria 15 points
A. Narrative is well written 1 2 3 4 5
B. Spelling and Grammar is accurate 1 2 3 4 5
C. Additional detail is provided 1 2 3 4 5
* A proposal will be considered for funding ONLY if the application package is properly signed and completed.
Montana Office of the Commissioner of Higher Education | March 2016 Perkins Institutional Grant Request for Proposal Page 12
APPENDIX C – APPLICATION CHECKLIST
PERKINS INSTITUTIONAL GRANTS
2016-2017 CHECKLIST
Required
Proposal Narrative & Budget Information
Measurement Grid
Budget
Statement of Assurances (Signed)
Optional
Letters of Support
Other Supporting Documentation
Application Submission Process To be considered for funding, an electronic version of the complete application, including a scanned copy of the signed Statement of Assurances, must be received by 5:00 pm on May 13, 2016. Faxed copies will not be accepted. Electronic copies should be sent to: [email protected]
