A Guide for Sponsored Programs

PERSONNEL AND PAYROLL

OSP Responsibilities One Stop Shop for Personnel

and Payroll Assist from Benefits

Coordinator in HR Authorized Designee Most employment forms now signed in

Office of Sponsored Programs Convenient for PI/PDs or employees

with questions!

Research Foundation (RF)is employer

Affirmative Action policesSUNY Fredonia & RF

Jobs 1/2-time+ require affirmative action search unless named in proposal

Campus Hiring Policies OSP website for forms and

links.

Recruitment

Hiring OSP Services

I-9s, tax withholding forms, and ID verification

Appointment lettersOrientation to RFDirect depositEmployee Assignment Forms

Important Info Research

Foundation HandbookRevised October 2008Hard copies availableAvailable on-line for printing on RF Website

Personnel Actions Employee evaluations

Advisable annuallyJob descriptionsResponsibilities and duties

Progressive discipline process

PAYROLL Contact is Cathe Kilpatrick Cycle is bi-weekly, Fridays Hourly employees have 2-

week lag; salaried employees have no lag.

Direct Deposit is available and recommended.

Payroll Time Reporting All employees report work

time Hourly do timesheets Salaried do exception reports Signed by supervisor Coordinated in SUNY Fredonia

HR offices

Pay Increases New form and documentation

required for other than across-the-board increases

Must align with campus RF Salary plan

Approved by Kevin Kearns, OM

PIs/PDs increases require Dean’s signature

Benefits ½ time or more Comparable to SUNY Benefits Coordinator

in SUNY HR RF Benefits

Handbook

Benefits - Leaves ½ time or more accrue Sick, vacation, personal Coordinated in SUNY

Fredonia HR offices Detailed in RF Benefits

Handbook

Academic Fellowships May run through

Research Foundation, helping with tax burden!

Accountability Social Security

charged so credited for retirement

Always Available Personnel and Payroll Forms and InstructionsUpdated to reflect campus operations

and processesAvailable on-line on OSP websiteOSP staff always ready to assist in

completing forms