Personnel Policies

Agenda

Definition Types of policies Characteristics of policies Advantages Procedure for developing personnel

policies

Definition

Written statements of an organization’s goals and objectives concerning matters that effect the people in the organization

It is a plan of action A statement of the intentions of the

management to a general course of action

Features of a policy

A policy is a general guide to action; it does not state the detailed process by which it has to be implemented. This is the role of procedures

A policy then mayi)be specific or general in its instituition ii)deal with one or many, aspect of a problemiii)place limits within which action is to be takeniv)specify the steps in making decision

Types of policies

IMPLIED POLICY

It is the policy neither written nor expressed verbally have usually developed over time and follow a precendent

EXPRESSED POLICYthese are specified verbally or in writing.

Types of policies

Policies are often classified by subject such as sales, production, purchasing, human resources or finance, and they may be referred to as general or departmental policy, depending on the scope of activities to which they apply.

Characteristics of personnel policies Specific Consistency Permanency Flexible With Purpose Recognize individual differences

Characteristics_ cont

Be formulated with regards for the interest of all parties, i.e. employer,employee (individual/ groups) public and clients.

Confirm to the government regulations Be forward looking and forward

planning for continuing development

Advantages

Helps to give employees a sense of security and individual worth.

Gives the employees pride and loyalty to the organization for which they work.

Employees tend to give good service and identify themselves with the goals of the organization.

Advantages_cont

As guides to action, save a great deal of time of the administrator.

A clearly written policy saves the time of the employee as well.

Procedure

Every organization should have a complete set of well developed personnel policies before it begins to function.

Every organization should review its policies, in order to determine what they are and how they can be improved to meet the present and future needs.

Procedure

A policy committee is formulated

The committee includes Personnel manager Head of various departments Various supervisory personnel

gather all written personnel policies already existing, to this new policies will be added

Procedure

During committee’s study regarding policies, they should be sensitive to the ideas of the employees

Their opinion should be obtained, which they think would improve the service

After studying the problem and their possible solutions, committee will submit the report to the administrator or the board of directors and giving final approval is their responsibility

Some personnel policies

Remuneration policy – a good personnel policy on salaries informs the employee of her salary at the outset, when she can expect a raise and on what basis(merit or length of service) and if any premiums are paid for overtime, night duty etc.

vacation and leave policy Casual leave, medical leave, paid holiday

Some personnel policies

Insurance benefits Pension plans Medical insurance Recruitment policy

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